HomeMy WebLinkAbout2014-03-10-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 3/10/2014- 1:05 PM
ENGINEERING SERVICES
1. Authorize continued funding of a U. S. Geological Survey
(USGS) Gage on the Augusta Canal.
Attachments
2. Award the purchase of three bulldozers to Flint Equipment
Company, the lowest compliant bidder, for the Environmental
Services Department.
Attachments
3. Presentation from Terri Turner concerning the flood plain in
Augusta Richmond County and the insurance rates in
Richmond County. (Requested by Commissioner Donnie
Smith)
Attachments
4. Approve Renewal of Water Audit Professional Services for
2014.
Attachments
5. Presentation by Mr. John D. Hatney, Jr. regarding the illegal
use by the City of two parcels of property with an easement for
a drainage ditch located at 1537 Wooten Road.
Attachments
6. Approve award of the Design Consultant Service Agreement
Contract to Civil Services, Inc. (CSI) in the amount of
$38,866.00 for Milledgeville Road Bridge at Rocky Creek –
Bridge Maintenance, subject to receipt of signed contracts and
bonds if applicable as requested by AED. (RFP 13-182)
Attachments
7. Motion to approve the minutes of the Engineering Services
Committee held on February 24, 2014.
Attachments
8. Approve award of the Design Consultant Service Agreement
Contract to Civil Services, Inc. (CSI) in the amount of
$284,602 for Old Waynesboro Road Bridge over Spirit Creek
– Bridge Replacement, subject to receipt of signed contracts
and bonds if applicable as requested by AED. (RFP 13-210)
Attachments
www.augustaga.gov
9. Motion to determine that any and all roads, or portions of
roads within Cherry Tree Crossing, as shown on the attached
plat has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal
from the county road system is otherwise in the best public
interest, pursuant to O.C.G.A. §32-7-2, with the abandoned
property to be quit-claimed to the appropriate party(ies), as
provided by law and an easement to be retained over the entire
abandoned portion for existing or future utilities as directed by
Augusta Engineering Department and Augusta Utilities
Department.
Attachments
10. Motion to determine that South Boundary Lane, as shown on
the attached plat/legal description, has ceased to be used by the
public to the extent that no substantial public purpose is served
by it or that its removal from the county road system is
otherwise in the best public interest, pursuant to O.C.G.A. §32-
7-2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and restrictions and
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department.
Attachments
11. Authorize to execute Feasibility Cost Share Agreement with
US Army Corps of Engineers and approve Capital Project
Budget Change Number One (CBP 324-041110-209824002)
for the Augusta Regional Flood Control Feasibility Study in
the amount of $318,950.00 to complete the Rocky Creek Flood
Risk Management, Section 205 Feasibility Study in the amount
of $318,950.00. Funding is available in the project contingency
account for the AED.
Attachments
12. Approve award of the Design Consultant Service Agreement
Contract to Cranston Engineering in the amount of
$100,780.00 for Scotts Way Over Rae’s Creek – Bridge
Replacement, subject to receipt of signed contracts and bonds
if applicable as requested by AED.
Attachments
13. Request authorization to allow temporary employees to operate
Utilities’ vehicles on Fort Gordon.
Attachments
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Authorize continued funding of a U. S. Geological Survey (USGS) Gage on the Augusta Canal.
Department:Utilities
Caption:Authorize continued funding of a U. S. Geological Survey
(USGS) Gage on the Augusta Canal.
Background:In January 2005 Augusta entered into an agreement with the U. S.
Geological Survey (USGS) to operate and maintain a gaging
station on the Augusta Canal. This gage is used to measure and
record the flows in the canal. The gage has been in service since
the early 1900's and had previously been operated by the U. S.
Corps of Engineers for many years but the Corps decided to no
longer operate the gage and transferred their operating
responsibilities to the USGS in 2005. The agreement with the
USGS included a provision for Augusta to pay a portion of the
cost of the gage operation. For the current year the cost to
Augusta is $16,250.00.
Analysis:The continued operation of the Augusta Canal Gaging Station is
of mutual benefit to Augusta and the USGS. The shared costs
have been reasonable and we would like to continue to fund this
work at an annual cost not to exceed $20,000. This upper limit
will allow for potential costs increases.
Financial Impact:Annual cost not to exceed $20,000.
Alternatives:Discontinue participation in the cost of maintaining the gage
thereby causing the gage to be removed from service (not
recommended).
Recommendation:We recommend that the Commission approve the expenditure of
up to $20,000 annually to support the continued operation of the
Augusta Canal Gage by the USGS.
Funds are Available
in the Following
Accounts:
506043510-5213115
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Award the purchase of three bulldozers to Flint Equipment Company, the lowest, compliant bidder.
Department:Environmental Services
Caption:Award the purchase of three bulldozers to Flint Equipment
Company, the lowest compliant bidder, for the Environmental
Services Department.
Background:Over the years, the Environmental Services Department (ESD) has
operated a variety of sizes and types of dozers designed for the
waste industry. Currently, the ESD operates with three dozers, one
large and two midsized dozers, of which two are designed as a
waste-handling dozer and the other is limited to dirt work. This
configuration has allowed us to work efficiently. The large dozer
is required for high volume operations, and the midsized dozers
are needed for daily cover, building slopes, landfill maintenance,
as well as borrow pit projects. Looking at the last year of
operations, we continuously need an additional mid-sized
dozer. This need arises from aging equipment, and that the size
and scope of landfill operations has increased over the years. To
meet the demands, we have historically borrowed a dozer from
public works (if available) or rented a dozer when the need arose.
However, the one constant has been the need for an additional
dozer. The ESD in conjunction with the Procurement Department
released bid 13-201 in an effort to procure waste handling
dozers. There were four responsive bidders to the solicitation. The
initial low bidder was Border Equipment. They indicated that the
Case product line had a machine which met specifications. Upon a
detailed review of the dozer, and an on-site demonstration, it
became clear that both Case and Border Equipment were eager
and willing to produce a waste handler dozer, however, the
product requested had never been built by the equipment
manufacturer. Therefore, it was determined that the bid was not
compliant with the requested specifications. The ESD
recommended that we move to the second lowest bidder, as their
product did meet the specifications in the bid.
Analysis:To meet the needs of ESD daily landfill operations, three mid-size
dozers with waste-handling packages are necessary, in addition to
our large dozer. We are proposing the purchase of two-six way
blade machines with small trash racks, as well as one straight-
Cover Memo
Item # 2
blade with a full trash rack. By having this number and
configuration, it will allow the department much more flexibility
in its daily operations. First, by having a second straight blade
dozer, which allows the department to have a spare available when
the large dozer requires service; and secondly, it further allows us
to operate a mid-sized machine during non-peak hours of
operation, reducing our operational costs. Additionally, by
purchasing the two six way blade dozers with specifications
designed for landfill use, allows the ESD additional flexibility in
our operations. Currently we are limited, as only one of our
existing dozers was designed for waste operations and the other
was designed for dirt work. Placing a dozer that is not guarded for
waste handling in the trash is detrimental to the useful life of the
machine and increases the overall operational cost. One of the
greatest benefits to the purchase of three dozers is a standardized
fleet of mid-sized dozers. This reduces the amount of parts
required to have on hand for repairs. A further cost saving benefit
will be the inclusion of a GPS system included on each dozer.
This will allow us to operate much more cost effectively. This cost
savings is done by completing the project right the first time. In
addition, the straight blade dozer will communicate with the
compactor to show proper waste placement and areas which need
compaction. By ensuring proper compaction, the need to construct
additional airspace or landfill cells is reduced, which increases the
time we operate and amount of trash that can be placed in any one
cell. Simply put, we get more revenue produced per cubic yard of
airspace consumed.
Financial Impact:The purchase price of the three dozers is $1,492,755. In addition
to a purchase price, we asked the vendor for a 5 year lease to own
price. The combined monthly cost for the 5 year lease to own is
$26,313 per month, or $315,756 per year. Augusta has an
additional financing method which is financing the purchase
through the Georgia Municipal Association, better known as
GMA. With information provided by Fleet Management, it
appears that the utilization of GMA is a more cost effective tool
when financing this equipment. The estimated combined monthly
cost for the same 5 year term would be $24,879.25 per month, or
$282,951 per year. By utilizing the GMA program the ESD will
save $17,208 per year. Additionally, GMA will extend our term
longer than 5 years if requested, improving cash flow resulting
from such a large purchase. Therefore the ESD is recommending
utilizing the GMA financing versus what the dealer has offered.
Alternatives:1. Approve the purchase of three bulldozers from Flint Equipment
Company, the lowest, compliant bidder. 2. Do not approve
purchase
Recommendation:Approve the purchase of three bulldozers from Flint Equipment
Cover Memo
Item # 2
Company, the lowest, compliant bidder.
Funds are Available
in the Following
Accounts:
Move the estimated GMA cost of $282,951 from 541-04-
4210/5224219 to 541-04-4210/6111631.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Invitation to Bid
Sealed bids will be received at this office on Thursday, October 3, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-201 Waste Handler for Environmental Services Department
Bid Item 13-202 CNG Honda Civic for Environmental Services Department
Bid Item 13-203 Enviro Cover Deployer for Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday,
September 20, 2013 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle August 29, September 5, 12, 19, 2013
Metro Courier September 4, 2013
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 2
VENDORS
Yancy Brothers/Caterpillar
4165 Mike Padgett Hwy
Augusta, GA 30906
Flint Equipment
1900 William Few Pkwy
Grovetown, GA 30813
Tractor & Equipment
3809 Mike Padgett Hwy
Augusta, GA 30906
Border Equipment
2804 Wylds Road
Augusta GA 30909
ASC Construction
2303 Edmund Hwy
Cayce, SC 28269
Waste Management
1571 Burks Drive
Lake City, GA 30260
Attachment B YES YES YES YES
E-Verify Number 686717 339942 49526 705362
SAVE Form YES YES YES YES
Waste Handler
Year 2013 2014 2013 2013
Brand CATERPILLAR JOHN DEERE KOMATSU CASE
Model D6TXWWHA 850K D65PX-17 2050M
Bid Price 416,404.00$ 399,777.00$ 421,767.00$ 375,196.00$
Lease Price
5-yr Lease/per month 4,093.00$ 7,047.00$ 7,438.00$ 6,615.81$
Optional Equipment
Purchase Price Incr
Semi-U Blade (5,500.00)$ $0.00 (33,501.00)$ 21,000.00$
Air Conditioner unit 2,356.00$ 9,950.00$ $0.00 $0.00
Carlson GPS System 90,200.00$ $ 95,033.00 89,952.00$ 88,000.00$
Zonar System 1,188.00$ $ 2,775.00 1,075.00$ 1,674.00$
Bid Opening
Bid Item #13-201
Waste Handler
for Augusta, Georgia - Environmental Services Department
Bid Due: Thursday, October 3, 2013 @ 11:00 a.m.
NO BID
RESPONSE
NO BID
RESPONSE
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VENDORS
Yancy Brothers/Caterpillar
4165 Mike Padgett Hwy
Augusta, GA 30906
Flint Equipment
1900 William Few Pkwy
Grovetown, GA 30813
Tractor & Equipment
3809 Mike Padgett Hwy
Augusta, GA 30906
Border Equipment
2804 Wylds Road
Augusta GA 30909
ASC Construction
2303 Edmund Hwy
Cayce, SC 28269
Waste Management
1571 Burks Drive
Lake City, GA 30260
Bid Opening
Bid Item #13-201
Waste Handler
for Augusta, Georgia - Environmental Services Department
Bid Due: Thursday, October 3, 2013 @ 11:00 a.m.
Monthly Lse Price In
Semi-U Blade (99.00)$ $0.00 (591.00)$ 370.30$
Air Conditioner unit 43.00$ $ 176.00 $0.00 $0.00
Carlson GPS System 1,629.00$ 1,675.00$ 1,587.00$ 1,551.70$
Zonar System 22.00$ $ 49.00 19.00$ 29.52$
Trade-In Value
2007 Cat D6K Dozer
Current Hrs-6794 35,000.00$ $ 51,000.00 52,000.00$ 35,000.00$
2007 Cat D6N Waste
Current Hrs-7988 48,000.00$ $ 73,000.00 60,000.00$ 35,000.00$
Delivery Date 90 DAYS ARO 12/31/2013 70 DAYS ARO 120 - 150 DAYS
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Attachment number 3 \nPage 1 of 3
Item # 2
Attachment number 3 \nPage 2 of 3
Item # 2
Attachment number 3 \nPage 3 of 3
Item # 2
Attachment number 4 \nPage 1 of 2
Item # 2
Attachment number 4 \nPage 2 of 2
Item # 2
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Flood Plain Presentation
Department:Clerk of Commission
Caption:Presentation from Terri Turner concerning the flood plain in
Augusta Richmond County and the insurance rates in Richmond
County. (Requested by Commissioner Donnie Smith)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Utilities Water Audit and Efficiency Program
Department:Utilities
Caption:Approve Renewal of Water Audit Professional Services for 2014.
Background:The Georgia Water Stewardship Act of 2010 requires that water
systems prepare and submit annual water audits in accordance
with American Water Works Association standards. In
conjunction with our water audit activities, Augusta Utilities is
undertaking a comprehensive water loss control program.
Cavanaugh and Associates has been providing professional
services related to these activities for the past two years.
Analysis:Cavanaugh and Associates has contracted with the Georgia
Environmental Protection Division to develop water audit
guidance and conduct training statewide. The ongoing Water
Efficiency Program they are assisting us with has greatly
improved Utilities’ efficiency and accountability, and helped us
reduce our non-revenue water.
Financial Impact:The cost for professional services for 2014 is $150,000.
Alternatives:The Commission could elect not to approve the renewal.
Recommendation:We recommend that the renewal of professional services of
Cavanaugh and Associates be approved.
Funds are Available
in the Following
Accounts:
Funding is available in Account #506043110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 4
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 3
Item # 4
Attachment number 1 \nPage 2 of 3
Item # 4
Attachment number 1 \nPage 3 of 3
Item # 4
Engineering Services Committee Meeting
3/10/2014 1:05 PM
John D. Hatney, Jr.
Department:Clerk of Commission
Caption:Presentation by Mr. John D. Hatney, Jr. regarding the illegal use
by the City of two parcels of property with an easement for a
drainage ditch located at 1537 Wooten Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Item # 5
Item # 5
Item # 5
Item # 5
Item # 5
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Milledgeville Road Bridge at Rocky Creek- Bridge Maintenance Contract Award (13-182)
Department:Abie Ladson, Director
Caption:Approve award of the Design Consultant Service Agreement
Contract to Civil Services, Inc. (CSI) in the amount of $38,866.00
for Milledgeville Road Bridge at Rocky Creek – Bridge
Maintenance, subject to receipt of signed contracts and bonds if
applicable as requested by AED. (RFP 13-182)
Background:The Milledgeville Road Bridge at Rocky Creek – Bridge
Maintenance is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. The Milledgeville Road Bridge is a Band 1 project
that will begin the design process once approved by the Augusta,
Georgia Commission.
Analysis:Request for Proposals (RFP) were evaluated on November 11,
2013 with Civil Services, Inc being the selected consultant. The
following firms submitted RFPs and were evaluated based on the
evaluation procedures used for this project. 1. Civil Services, Inc.
2. Heath & Lineback 3. KSGW 4. Moreland Altobelli and
Associates
Financial Impact:Funds are available in the TIA project budget account numbers:
The Milledgeville Road Bridge at Rocky Creek - Bridge
maintenance in the amount of $38,866.00. Account #: 371-
041110/T13049127 and TIA Discretionary Funds Account.
Alternatives:1) Approve award of Design Consultant to Civil Services, Inc. in
the amount of $$38,866.00 for Milledgeville Road Bridge at
Rocky Creek (Bridge maintenance), subject to receipt of signed
contracts and proper Insurance Documents as requested by AED.
2) Do not approved, and abandon project.
Recommendation:Approve Alternative Number One.
Funds are Available
TIA Design Funds – Acct #: 371-041110-5212115/T13049127-
Cover Memo
Item # 6
in the Following
Accounts:
5212115 in the amount of $30,000.00 and TIA Discretionary
Funds in the amount of $8,866.00.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110/T13049127. This
project consists of design services for the Milledgeville Road Bridge at Rocky Creek -
Bridge Maintenance. Also award the Design Consultant Contract to
Civil Service, Inc. (CSI) in the amount of $38,866.
Funding is available in TIA project budget account numbers:
$30,000 in Design and $8,866 in Discretioanry Funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
30,000$
8,866$
38,866$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110/T13049127
CAPITAL PROJECT BUDGET
Milledgeville Road Bridge @ Rocky Creek - Bridge Maintenance
TIA Design
TIA Discretionary
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 4 12.12.2013
Attachment number 1 \nPage 1 of 4
Item # 6
Augusta-Richmond County, Georgia CPB#371-041110/T13049127
CAPITAL PROJECT BUDGET
Milledgeville Road Bridge @ Rocky Creek - Bridge Maintenance
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
TIA Discretionary Funds Design (30,000)$ (30,000)$
371-04-1110-5212115/T13049127
TIA Discretionary Funds (8,866)$ (8,866)$
TOTAL SOURCES:(38,866)$ (38,866)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13049127 30,000$ 30,000$
TIA Discretionary
XXXXX 8,866$ 8,866$
TOTAL USES:38,866$ 38,866$
2 of 4 12.12.2013
Attachment number 1 \nPage 2 of 4
Item # 6
project consists of design services for the Milledgeville Road Bridge at Rocky Creek -
3 of 4 12.12.2013
Attachment number 1 \nPage 3 of 4
Item # 6
4 of 4 12.12.2013
Attachment number 1 \nPage 4 of 4
Item # 6
Request for Proposal
Request for Proposals will be received at this office until Tuesday, September 17, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-182 Milledgeville Road Bridge Maintenance at Rocky Creek for Engineering
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, August
30, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director
to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 8, 15, 22, 29, 2013
Metro Courier August 14, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 6
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Addendum 1 Fee
Proposal
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Yes 53328 Yes Yes Yes Yes Yes
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
ZEL Engineers
435 Telfair Street
Augusta, GA 30901
No Bid
Response
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
Yes 64937 Yes Yes Yes Yes Yes
KSGW
2500 Norhtwinds Pkwy
Suite 250
Alpharetta, GA 30009
Yes 177771 Yes Yes Yes Yes Yes
Civil Services Inc
620 Peachtree St.,
Suite 300-R
Atlanta, GA 30308
Yes 387871 Yes Yes Yes Yes Yes
RFP Opening
RFP Item #13-182
Milledgeville Road Bridge Maintenance at Rocky Creek
for Augusta, Georgia - Engineering Department
RFP Due: Tuesday, September 17, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 6
Evaluation Criteria PTS
Civil Services Inc
620 Peachtree St.,
Suite 300-R
Atlanta, GA 30308
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
KSGW
2500 Norhtwinds Pkwy
Suite 250
Alpharetta, GA 30009
Moreland Altobelli &
Assoc
2211 Beaver Ruin, Ste 190
Norcross, GA 30071
1) Qualifications of Company (company profile).25 24.7 24.0 20.3 23.0
2) Qualifications and experience of key professionals that will be
assigned to the projects.30 28.3 27.3 22.7 26.7
3) Specific relevant experience of your company.10 9.3 9.0 5.7 8.3
4) A detailed description of the proposed technical approach to be
taken for the performance of the required services for each
culvert/bridge.
15 13.7 13.0 9.7 14.0
5) Submit a conceptual project schedule for each bridge (NOTE:
The critical path method (CPM) should be used including
milestones, tasks and sub-tasks).
5 4.7 4.7 0.0 5.0
6) References (include specific individuals with addresses and
telephone numbers)5 5.0 5.0 5.0 5.0
7) Proximity to Area
• Within Richmond County - 5 pts
• Within CSRA - 4 pts
• Within Georgia - 3 pts
• Within SE United States (includes AL, TN, NC, SC, FL) 2 pts
• All Others - 1 pt
5 3.0 3.0 3.0 3.0
8) Proposed Fee (include hourly cost per individual to be included
in the proposal)
• Lowest 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
• Highest 1 point
5 4.0 3.0 2.0 5.0
Total 100 92.7 89.0 68.3 90.0
Cumulative Evaluation Sheet
RFQ Item #13-182 Milledgeville Road Bridge Maintenance at Rocky Creek
for Augusta, Georgia - Engineering Department
Attachment number 4 \nPage 1 of 1
Item # 6
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Item # 6
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Item # 6
Attachment number 6 \nPage 1 of 3
Item # 6
Attachment number 6 \nPage 2 of 3
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Item # 6
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on February 24, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Old Waynesboro Road Over Spirit Creek- Bridge Replacement Contract Award (13-210)
Department:Abie Ladson, Director
Caption:Approve award of the Design Consultant Service Agreement
Contract to Civil Services, Inc. (CSI) in the amount of $284,602
for Old Waynesboro Road Bridge over Spirit Creek – Bridge
Replacement, subject to receipt of signed contracts and bonds if
applicable as requested by AED. (RFP 13-210)
Background:The Old Waynesboro Road Bridge over Spirit Creek – Bridge
Replacement is a project from the “Approved Investment List” of
TIA that was approved by voters of the CSRA in July 31, 2012
referendum. The Old Waynesboro Road Bridge is a Band 1
project that will begin the design process once approved by the
Augusta, Georgia Commission.
Analysis:Request for Proposals (RFP) were evaluated on December 6, 2013
with Civil Services, Inc being the selected consultant. The
following firms submitted RFPs and were evaluated based on the
evaluation procedures used for this project. 1. Moreland Altobelli
and Associates 2. Cranston Engineering 3. Heath & Lineback 4.
Civil Services, Inc 5. Gresham, Smith & Part
Financial Impact:Bids came in over S119,602.00 above the TIA budgeted amount.
Proposed project funds are presented below: 1.TIA Budgeted
Amount: $165,000.00 2.TIA Discretionary Funds: $119,602.00
TOTAL: $284,602.00
Alternatives:1) Approve award of Design Consultant to Civil Services, Inc. in
the amount of $284,602.00 for Old Waynesboro Road Bridge over
Spirit Creek (Bridge Replacement), subject to receipt of signed
contracts and proper Insurance Documents as requested by AED.
2) Do not approved, and abandon project.
Recommendation:Approve Alternative Number One.
Funds are Available
371-041110-5212115/T13048130-5212115 in the amount of
Cover Memo
Item # 8
in the Following
Accounts:
$165,000.00 and TIA Discretionary Funds in the amount of
$119,602.00.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371-041110/T13048130. This
project consists of design services for the Old Waynesboro Road over Spirit
Creek (Bridge Replacement). Also award the Design Consultant Contract to
Civil Service, Inc. (CSI) in the amount of $284,602.
Funding is available in TIA project budget account numbers:
$165,000 in Design and $120,000 in Discretioanry Funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
165,000$
120,000$
285,000$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
TIA Design
TIA Discretionary
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 6 12.12.2013
Attachment number 1 \nPage 1 of 6
Item # 8
Augusta-Richmond County, Georgia CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
2 of 6 12.12.2013
Attachment number 1 \nPage 2 of 6
Item # 8
Augusta-Richmond County, Georgia CPB#371-041110/T13048130
CAPITAL PROJECT BUDGET
Old Waynesboro Road Over Spirit Creek - Bridge Replacement
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
TIA Discretionary Funds Design (165,000)$ (165,000)$
371-04-1110-5212115/T13048130
TIA Discretionary Funds (120,000)$ (120,000)$
xxxx
TOTAL SOURCES:(285,000)$ (285,000)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13048130 165,000$ 165,000$
TIA Discretionary Funds
XXXXX 120,000$ 120,000$
TOTAL USES:285,000$ 285,000$
3 of 6 12.12.2013
Attachment number 1 \nPage 3 of 6
Item # 8
4 of 6 12.12.2013
Attachment number 1 \nPage 4 of 6
Item # 8
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Attachment number 1 \nPage 5 of 6
Item # 8
6 of 6 12.12.2013
Attachment number 1 \nPage 6 of 6
Item # 8
Request for Proposal
Request for Proposals will be received at this office until Tuesday, November 5, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-210 Replacement of Old Waynesboro Road Over Spirit Creek for Engineering
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October
18, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 26, October 3, 10, 17, 2013
Metro Courier October 2, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 8
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Fee Proposal
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Yes 53328 Yes Yes Yes Yes
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Yes 64684 Yes Yes Yes Yes
ZEL Engineers
435 Telfair Street
Augusta, GA 30901
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
Yes 64937 Yes Yes Yes Yes
Hatch Mott MacDonald
2550 Hertage Ct., SE
Suite 250
Atlanta, GA 30339
Civil Services, Inc
851 Laney Walker Blvd.,
Suite A
Augusta, GA 30901
Yes 387871 Yes Yes Yes Yes
Gresham, Smith & Part
511 Union St., Suite 1400
Nashville, TN 37219
Yes 52704 Yes Yes Yes Yes
KSGW
2500 Northwinds
Parkway
Suite 250
Alpharetta, GA 30006
Yes 177771 Yes Yes
No
Non-
Compliant
Yes
RFP Opening
RFP Item #13-210
Replacement of Old Waynesboro Road Over Spirit Creek
for Augusta, Georgia - Engineering Department
RFP Due: Tuesday, November 5, 2013 @ 11:00 a.m.
No Bid Response
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 8
Evaluation Criteria PTS
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
Civil Services, Inc
851 Laney Walker Blvd.,
Suite A
Augusta, GA 30901
Gresham, Smith & Part
511 Union St., Suite 1400
Nashville, TN 37219
1) Qualifications of Company 20 16.7 16.0 17.3 17.3 16.7
2) Qualifications and experience of key
professionals that will be assigned to the
project
30 25.0 23.7 26.7 27.3 24.0
3) Specific relevant experience of your
company 15 11.7 11.3 14.0 14.7 11.3
4) A detailed description of the
proposed technical approach to be taken
for the performance of the required
services for each culvert/bridge.
15 11.3 11.7 13.7 15.0 10.0
5) Submit a conceptual project schedule
for each bridge (Note: The critical path
method (CPM) should be used including
milestones, tasks and sub-tasks.
5 4.7 4.7 4.7 5.0 3.3
6) References (include specific
individuals with addresses and telephone
numbers
5 5.0 4.7 4.7 5.0 4.7
7) Proximity to Area
• Within Richmond County 5 pts
• Within CSRA 4 pts
• Within Georgia 3 pts
• Within SE United States (includes AL,
TN, NC, SC, FL) 2 pts
• All Others 1 pt.
5 3.0 5.0 3.0 5.0 2.0
8) Proposed Fee (include hourly cost per
individual to be included in the proposal)
• Lowest 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
• Highest 1 point
5 4.0 5.0 3.0 2.0 1.0
Total 100 81.3 82.0 87.0 91.3 73.0
Cumulative Evaluation Sheet
RFP Item #13-210
Replacement of Old Waynesboro Road Over Spirit Creek
for Augusta, Georgia - Engineering Departmen
Attachment number 4 \nPage 1 of 1
Item # 8
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Item # 8
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Item # 8
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Item # 8
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Item # 8
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Attachment number 7 \nPage 3 of 3
Item # 8
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Road Abandonment - Cherry Tree Crossing
Department:Law
Caption:Motion to determine that any and all roads, or portions of roads
within Cherry Tree Crossing, as shown on the attached plat has
ceased to be used by the public to the extent that no substantial
public purpose is served by it or that its removal from the county
road system is otherwise in the best public interest, pursuant to
O.C.G.A. §32-7-2, with the abandoned property to be quit-
claimed to the appropriate party(ies), as provided by law and an
easement to be retained over the entire abandoned portion for
existing or future utilities as directed by Augusta Engineering
Department and Augusta Utilities Department.
Background:The Augusta Housing Authority has requested that any and all
roads, or portions of roads within Cherry Tree Crossing, as shown
on the attached plat be abandoned. The Housing Authority plans
to redevelop Cherry Tree/Sunset Homes. The abandonment
request has been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. The legal description and plat of said portion of any and
all roads, or portions of roads within Cherry Tree Crossing are
attached
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b) (1).
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Approve or deny request to determine that any and all roads, or
portions of roads within Cherry Tree Crossing be abandoned.
Recommendation:Approve determination and request for abandonment of any and
all roads, or portions of roads within Cherry Tree Crossing , with
public hearing to be held regarding the issue of abandonment
Cover Memo
Item # 9
pursuant to O.C.G.A. §32-7-2, with the abandoned property to be
quit-claimed to the appropriate party(ies) as allowed by law, and
an easement(s) as directed by the Augusta Engineering
Department and the Augusta Utilities Department to be retained
over the entire abandoned portion for existing or future utilities
and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 3
Item # 9
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Item # 9
Attachment number 1 \nPage 3 of 3
Item # 9
Attachment number 2 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Road Abandonment- South Boundary Lane
Department:Law
Caption:Motion to determine that South Boundary Lane, as shown on the
attached plat/legal description, has ceased to be used by the public
to the extent that no substantial public purpose is served by it or
that its removal from the county road system is otherwise in the
best public interest, pursuant to O.C.G.A. §32-7-2, with the
abandoned property to be quit-claimed to the appropriate party
(ies), as provided by law and restrictions and easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department.
Background:The Augusta Housing Authority has requested that South
Boundary Lane, as shown on the attached plat/legal description,
be abandoned in connection with the Laney-Walker
redevelopment project. The Housing Authorityplans to convert
portions of the road to a parking area and park. The abandonment
request has been reviewed by all essential county departments and
administrators and approvals were received to this abandonment
request. The legal description and plat of said portion of South
Boundary Lane are attached.
Analysis:In addition to the information provided in the above Background
section, publication notices will be made for a public hearing to be
held, with results to be presented to the Commission. Notice to the
property owners located thereon will be made, pursuant to
O.C.G.A. §32-7-2(b) (1).
Financial Impact:Cost of publication and advertisement of public hearing
Alternatives:Approve or deny request to determine that South Boundary Lane
be abandoned.
Recommendation:Approve determination and request for abandonment of South
Boundary Lane, with public hearing to be held regarding the issue
of abandonment pursuant to O.C.G.A. §32-7-2, with the
Cover Memo
Item # 10
abandoned property to be quit-claimed to the appropriate party
(ies) as allowed by law, and restrictions and easement(s) as
directed by the Augusta Engineering Department and the Augusta
Utilities Department to be retained over the entire abandoned
portion for existing or future utilities and drainage.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
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Engineering Services Committee Meeting
3/10/2014 1:05 PM
Rocky Creek Flood Hazard Mitigation, Bid#10-199
Department:Abie Ladson, Director
Caption:Authorize to execute Feasibility Cost Share Agreement with US
Army Corps of Engineers and approve Capital Project Budget
Change Number One (CBP 324-041110-209824002) for the
Augusta Regional Flood Control Feasibility Study in the amount
of $318,950.00 to complete the Rocky Creek Flood Risk
Management, Section 205 Feasibility Study in the amount of
$318,950.00. Funding is available in the project contingency
account for the AED.
Background:On November 3. 1999 the Augusta Commission authorized
execution of an agreement with the US Army Corps of Engineers
(USACE) to perform a Flood Control Feasibility Study for Rocky
Creek, Augusta Canal, Phinizy Swamp and Rae’s Creek Drainage
Basins; i t is a 50/50 cost sharing project. On August 12, 2013,
members of USACE Planning and Project Management staff met
with ARC Administrator and members of the city’s management
team to discern the city’s continuing interest in maintaining the
congressionally authorized Augusta Flood Risk Management
Study in the Investigation program. In addition, the concept of
converting the Rocky Creek portion of the Augusta Flood Control
study to a Continuing Authorities Program (CAP) study was also
discussed. The CAP will allow the Rocky Creek feature to be
addressed expeditiously and yield needed improvements while
also maintaining the flexibility to address other requirements that
may arise in the near term.
Analysis:The CAP will allow the Rocky Creek flood control features to be
addressed expeditiously and yield needed improvements while
also maintaining the flexibility to address other requirements that
may arise in the near term.
Financial Impact:Funds in the amount of 318,950 are available in the project
Contingency account to be transferred to the Engineering account
324-041110-5212115/209824002-5212115 upon Commission
approval. Cover Memo
Item # 11
Alternatives:1) Approve caption. 2) Do not approve and identify alternate
funding to complete ongoing Flood Control Feasibility Study for
Rocky Creek.
Recommendation:Approve alternative #1.
Funds are Available
in the Following
Accounts:
324-041110-5212115/209824002-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Item # 11
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized for Capital Project Budget for the Rocky Creek Drainage Basin &
Flood Hazard Mitigation in the amount of $318,950 for the Augusta Regional Flood Control
Feasibility Study to complete the Rocky Creek Flood Risk Mgmt, Section 205 study.
Funding is available in the project contingency account to be transferred to the project
engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 3,621,900$
Special 1% Sales Tax, Phase VI 3,500,000$
7,121,900$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
324-041110-209824002
CAPITAL PROJECT BUDGET
ROCKY CREEK FLOOD HAZARD MITIGATION
CHANGE NUMBER ONE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1 of 2 6.22.2011
Attachment number 2 \nPage 1 of 2
Item # 11
Augusta-Richmond County, Georgia 324-041110-209824002
CAPITAL PROJECT BUDGET
ROCKY CREEK FLOOD HAZARD MITIGATION
CHANGE NUMBER ONE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
FUND BALANCE $3,621,900 $0 $3,621,900
SPECIAL 1% SALES TAX, PHASE VI
000-0000-0000000 $3,500,000 $3,500,000
TOTAL SOURCES: $7,121,900 $0 $7,121,900
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-$500,000 $319,000 $819,000
CONTINGENCY
324-04-1110-6011110-$6,621,900 ($319,000)$6,302,900
TOTAL USES: $7,121,900 $0 $7,121,900
2 of 2 6.22.2011
Attachment number 2 \nPage 2 of 2
Item # 11
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Scotts Way Over Rae’s Creek- Bridge Replacement Contract Award(13-214)
Department:Abie Ladson, Director
Caption:Approve award of the Design Consultant Service Agreement
Contract to Cranston Engineering in the amount of $100,780.00
for Scotts Way Over Rae’s Creek – Bridge Replacement, subject
to receipt of signed contracts and bonds if applicable as requested
by AED.
Background:The Scotts Way Over Rae’s Creek – Bridge Replacement is a
project from the “Approved Investment List” of TIA that was
approved by voters of the CSRA in July 31, 2012 referendum. The
Scotts Way Bridge is a Band 1 project that will begin the design
process once approved by the Augusta, Georgia Commission.
Analysis:Request for Proposals (RFP) were evaluated on December 6, 2013
with Cranston Engineering being the selected consultant. The
following firms submitted RFPs and were evaluated based on the
evaluation procedures used for this project. 1. Moreland Altobelli
and Associates 2. Cranston Engineering 3. Heath & Lineback 4.
Civil Services, Inc. 5. KSGW 6. Gresham, Smith & Part
Financial Impact:Funds are available in the TIA project budget account numbers:
371-04-1110-T13047216 - The Scotts Way Bridge over Rae’s
Creek - Bridge replacement in the amount of $100,780.00
Alternatives:1) Approve award of Design Consultant to Contract to Cranston
Engineering in the amount of $100,780.00 for Scotts Way Over
Rae’s Creek – Bridge Replacement, subject to receipt of signed
contracts and proper Insurance Documents as requested by AED.
2) Do not approved, and abandon project.
Recommendation:Approve alternative number one.
Funds are Available
in the Following
Accounts:
371-041110-T13047216
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is set up and authorized to CPB#371041110-T13047216. This
project consists of design services for the Scotts Way Over Rae's Creek -
Bridge Replacement. Also award the Design Consultant Contract
to Cranston Engineering in the amount of $100,780.00
Funding is available in TIA project budget account numbers:
$100,780.00 in Design.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
100,780$
100,780$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Honorable Deke Copenhaver, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#371-04-1110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
TIA Design
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 3 12.12.2013
Attachment number 1 \nPage 1 of 3
Item # 12
Augusta-Richmond County, Georgia CPB#371-04-1110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
2 of 3 12.12.2013
Attachment number 1 \nPage 2 of 3
Item # 12
Augusta-Richmond County, Georgia CPB#371-04-1110/T13047216
CAPITAL PROJECT BUDGET
Scotts Way Over Rae's Creek _ Bridge Replacement
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
TIA Discretionary Funds Design (100,780)$ (100,780)$
371-04-1110-5212115/T13047216
-
TOTAL SOURCES:(100,780)$ (100,780)$
USE OF FUNDS
ENGINEERING
371-04-1110-5212115/T13047216 108,780$ 108,780$
- -
TOTAL USES:108,780$ 108,780$
3 of 3 12.12.2013
Attachment number 1 \nPage 3 of 3
Item # 12
Request for Proposal
Request for Proposals will be received at this office until Wednesday, November 6, 2013 @ 11:00 a.m. for
furnishing:
RFP Item #13-214 Scotts Way Over Rae’s Creek for Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, October
25, 2013 @ 5:00 P.M. No RFP will be accepted by fax, all must be received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the request
for proposal including, but not limited to, the number of copies needed, the timing of the submission,
the required financial data, and any other requirements designated by the Procurement Department
are considered material conditions of the bid which are not waiveable or modifiable by the
Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Proponents are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the proponent at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 3, 10, 17, 24, 2013
Metro Courier October 9, 2013
Revised: 3/5/2013
Attachment number 2 \nPage 1 of 1
Item # 12
VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies Fee Proposal
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
yes 53328 yes yes yes yes
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
yes 64684 yes yes yes yes
ZEL Engineers
435 Telfair Street
Augusta, GA 30901
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
yes 64937 yes yes yes yes
Gresham Smith and
Partners
511 Union Street
Suite 1400
Nashville, TN 37219
yes 52704 yes yes yes yes
Civil Services
851 Laney Walker Blvd
Suite A
Augusta, Georgia 30901
yes 387871 yes yes yes yes
KSGW
2500 Northwinds
Parkway
Suite 250
Alpharetta, GA 30006
yes 177771 yes yes yes yes
RFP Opening
RFP Item #13-214
Scotts Way Over Rae’s Creek
for Augusta, Georgia - Engineering Department
RFP Due: Wednesday, November 6, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 12
Evaluation Criteria PTS
Moreland Altobelli Asso
2211 Beaver Ruin Road
Norcross, GA 30071
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Heath & Lineback
Engineers
2390 Canton Rd.,
Building 200
Marietta, GA 30066
Civil Services, Inc
851 Laney Walker Blvd.,
Suite A
Augusta, GA 30901
KSGW
2500 Northwinds Parkway
Suite 250
Alpharetta, GA 30006
Gresham, Smith & Part
511 Union St., Suite 1400
Nashville, TN 37219
1) Qualifications of Company (company
profile)20 16.7 16.7 17.3 17.3 14.3 16.7
2) Qualifications and experience of key
professionals that will be assigned to the
project
30 26.7 27.3 26.7 23.0 22.7 25.7
3) Specific relevant experience of your
company 15 11.7 14.7 14.0 14.0 11.7 11.3
4) A detailed description of the
proposed technical approach to be taken
for the performance of the required
services for each bridge.
15 11.3 14.0 13.3 14.0 10.7 10.7
5) Submit a conceptual project schedule
for each bridge (Note: The critical path
method (CPM) should be used including
milestones, tasks and sub-tasks.
5 4.7 4.7 4.7 4.0 3.3 4.0
6) References (include specific
individuals with addresses and telephone
numbers
5 4.7 5.0 4.7 4.7 4.3 4.7
7) Proximity to Area
• Within Richmond County 5 pts
• Within CSRA 4 pts
• Within Georgia 3 pts
• Within SE United States (includes AL,
TN, NC, SC, FL) 2 pts
• All Others 1 pt.
5 3.0 5.0 3.0 5.0 3.0 2.0
8) Proposed Fee (include hourly cost per
individual to be included in the proposal)
• Lowest 5 points
• Second 4 points
• Third 3 points
• Fourth 2 points
• Highest 1 point
5 5.0 3.0 2.0 1.0 4.0 0.0
Total 100 83.7 90.3 85.7 83.0 74.0 75.0
Cumulative Evaluation Sheet
RFP Item #13-214
Scotts Way Over Rae's Creek
for Augusta, Georgia - Engineering Department
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Item # 12
Engineering Services Committee Meeting
3/10/2014 1:05 PM
Utilities Fort Gordon Division
Department:Utilities
Caption:Request authorization to allow temporary employees to operate
Utilities’ vehicles on Fort Gordon.
Background:Augusta Utilities operates the water and sewer facilities on Fort
Gordon. Recent capital improvements on the Fort included the
conversion of the old water treatment plant to an irrigation plant.
We operate this new facility with the help of two temporary
staff.We will soon undertake a reevaluation of the resources and
costs required to operate the facilities on Fort Gordon, especially
related to the new facilities that have come online. We fully
expect that this reevaluation will result in the authorization of
additional staff through our contract with the Army. At that time,
we will request that these temporary positions become permanent.
Analysis:The irrigation system extends throughout the developed areas of
the Fort, and requires regular maintenance. Currently the
temporary employees are not allowed to operate Augusta vehicles
because of current policy. We would be able to operate much
more efficiently if these employees could operate vehicles on the
Fort. If approved, temporary employees would be required to
submit to a Motor Vehicle Records Review by Augusta Risk
Management prior to hiring and annually thereafter. They will
also be required to attend Augusta’s Driver Education Program
and their driving will be restricted to Fort Gordon.
Financial Impact:This action would allow us to operate more efficiently and
therefore at less cost.
Alternatives:This request could be rejected.
Recommendation:We recommend that these employees be authorized to operate
Augusta vehicles on Fort Gordon. We also request that this
authorization be granted for any future temporary employees we
may need at Fort Gordon.Cover Memo
Item # 13
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13