HomeMy WebLinkAbout2014-02-24-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 2/24/2014- 1:05 PM
ENGINEERING SERVICES
1. Approve award of Construction Contract to Beam’s
Contracting, Inc., in the amount of $1,328,099.80 for GDOT
LMIG funded resurfacing projects, subject to receipt of signed
contracts and proper bonds as requested by AED. Bid 13-197
Attachments
2. Motion to approve the minutes of the Engineering Services
Committee held on February 10, 2014.
Attachments
3. Motion to determine that Telfair Lane, as shown on the
attached plat has ceased to be used by the public to the extent
that no substantial public purpose is served by it or that its
removal from the county road system is otherwise in the best
public interest, and to receive as information the results of the
public hearing held regarding the issue of abandonment
pursuant to O.C.G.A. §32-7-2, with the abandoned property to
be quit-claimed to the appropriate party(ies), as provided by law
and an easement to be retained over the entire abandoned
portion for existing or future utilities as directed by Augusta
Engineering Department and Augusta Utilities Department and
adopt the attached Resolution. (Requested by Augusta Law
Department)
Attachments
Engineering Services Committee Meeting
2/24/2014 1:05 PM
GDOT Local Maintenance & Improvement Grant Street/Road Resurfacing Contract Award 13-197
Department:Abie Ladson, Director
Caption:Approve award of Construction Contract to Beam’s Contracting,
Inc., in the amount of $1,328,099.80 for GDOT LMIG funded
resurfacing projects, subject to receipt of signed contracts and
proper bonds as requested by AED. Bid 13-197
Background:The Local Maintenance and Improvement Grant is an annual
formula-based grant from GDOT that is funded through the motor
fuel tax. Grant funds are typically used to supplement local
resurfacing efforts based on priority. Each year Augusta receives
approximately $1.5 million through this grant, and Augusta
provides a ten percent match. The funds have been granted
through GDOT fiscal year 2013, and will provide resurfacing for
twelve (12) roads within the county.
Analysis:Bids were received on October 3, 2013 with Reeves Construction
Company being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. Reeves Construction Company
$963,548.82 2. Beam’s Contracting $1,328,099.80 After
evaluations of the bids, Reeves Construction determined that they
could not complete the project for $963,548.82. Beam’s
Contracting was the next low bidder, and their bid is within the
budgeted amount of $1,727,922.04. It is the recommendation of
the Engineering Department to award this project to Beam’s
Contracting.
Financial Impact:Funds of $1,570,838.22 are available through GDOT Local
Maintenance & Improvement Grant, and $157,083.82 through the
Transportation Investment Act (TIA) for the City of Augusta, GA
matching funds.
Alternatives:1) Approve award of Construction Contract to Beam’s
Contracting, Inc., in the amount of $1,328,099.80 for GDOT
LMIG funded resurfacing projects, subject to receipt of signed
contracts and proper bonds as requested by AED. 2) Do not
approve, and re-bid.Cover Memo
Item # 1
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
GDOT LMIG & TIA funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 7
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Attachment number 1 \nPage 2 of 7
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Attachment number 1 \nPage 3 of 7
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Attachment number 1 \nPage 4 of 7
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Item # 1
Augusta-Richmond County, Georgia
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
GDOT LMIG 1,570,838$
157,084$
1,727,922$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution.
For information reference this request, contact Engineering at ext 5070. Thanks
CPB#N/A
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
LOCAL MAINTENANCE & IMPROVEMENT
BID #13-197
GRANT STREET/ROAD RESURFACING (LMIG)
TIA Discretionary Funds
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia
that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#N/A to award the Construction Contract to Beam's Contracting, Inc
in the amount of $1,328,099.80 for GDOT LMIG funded resurfacing projects.
Funding is available through GDOT LMIG in the amount of $1,570,838.22 and TIA Investment Act in the
amount of $157,083.82 for the City of Augusta, GA matching funds.
1 of 2 10.24.2011
Attachment number 2 \nPage 1 of 2
Item # 1
Augusta-Richmond County, Georgia CPB#N/A
CAPITAL PROJECT BUDGET
LOCAL MAINTENANCE & IMPROVEMENT
GRANT STREET/ROAD RESURFACING (LMIG)
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
GDOT LMIG ($1,570,838)($1,570,838)
TIA Discretionary Funds ($157,084)($157,084)
TOTAL SOURCES: ($1,727,922) $0 ($1,727,922)
USE OF FUNDS
ROADS
XXX-041110-5414110-$1,727,922 $1,727,922
TOTAL USES:$1,727,922 $1,727,922
2 of 2 10.24.2011
Attachment number 2 \nPage 2 of 2
Item # 1
Invitation to Bid
Sealed bids will be received at this office on Thursday, October 3, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-197 Local Maintenance & Improvement Street/Road Resurfacing for Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, August 22, 2013. Bidders are cautioned
that submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, September 17, 2013 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by
fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Thursday, September 19, 2013 @ 5:00 p.m. No bid will be accepted by
fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 22, 29, September 5, 12, 2013
Metro Courier August 28, 2013
Revised: 3/7/2013
Attachment number 3 \nPage 1 of 1
Item # 1
Vendors
CONTRACT MANAGEMENT
INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
REEVES CONSTRUCTION
P. O. BOX 1129
AUGUSTA, GA 30903
BEAM’S CONTRACTING
15030 ATOMIC ROAD
BEECH ISLAND, SC 29842
AUGUSTA LAWN & TURF
3618 PHILLIPS DRIVE
AUGUSTA, GA 30907
Attachment B Yes Yes
E-Verify Number 48048 167300
SAVE Form Yes Yes
Bid Bond Yes Yes
Bid Price $963,548.82 $1,328,099.80
Yes
Bid Item #13-197
Local Maintenance & Improvement Street/Road Resurfacing
for the City of Augusta - Engineering Department
Addendum 1 Yes
Bid Opening Date: Thursday, October 3, 2013 @ 3:00 p.m.
Page 1 of 1
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Attachment number 5 \nPage 1 of 1
Item # 1
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
ENGINEERING DEPARTMENT
Abie L. Ladson, PE, CPESC, Director
Abie L. Ladson, PE, CPESC, Director - Engineering Department
Monday, February 03, 2074
13-1.97 Georgia Department of Transportation (GDOT)
Local Maintenance & lmprovement Grant Street/Road Resurfacing (LMIG)
Project Number: N/A
File Reference: 013-014(a)
Dear Ms. Sams:
It is the recommendation of AED to award the Construction
amount of S1,328,099.80 for the subject project. Subject
bonds.
Contract to Beam's Contracting, lnc., in the
to receipt of signed contracts and proper
lf you have any questions, or concerns please e-mail me or give me a call.
Tha nks
ALL
/:scm
cc: Phyllis Johnson, Quality Assurance Analyst,
Hameed Malik, Ph.D., PE, Assistant Director, AED
Valerie Jenkins, AED Accountant
File
Engineering Department
505 Telfair Street Augusta, GA 30901
(706) 796-5040 - Fax (706) 796-5045
www.augustaga.gov
Attachment number 6 \nPage 1 of 1
Item # 1
Attachment number 7 \nPage 1 of 2
Item # 1
Attachment number 7 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
2/24/2014 1:05 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on February 10, 2014.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 6
Item # 2
Attachment number 1 \nPage 2 of 6
Item # 2
Attachment number 1 \nPage 3 of 6
Item # 2
Attachment number 1 \nPage 4 of 6
Item # 2
Attachment number 1 \nPage 5 of 6
Item # 2
Attachment number 1 \nPage 6 of 6
Item # 2
Engineering Services Committee Meeting
2/24/2014 1:05 PM
Motion to Abandon Portions of Telfair Lane
Department:Law
Caption:Motion to determine that Telfair Lane, as shown on the attached
plat has ceased to be used by the public to the extent that no
substantial public purpose is served by it or that its removal from
the county road system is otherwise in the best public interest, and
to receive as information the results of the public hearing held
regarding the issue of abandonment pursuant to O.C.G.A. §32-7-
2, with the abandoned property to be quit-claimed to the
appropriate party(ies), as provided by law and an easement to be
retained over the entire abandoned portion for existing or future
utilities as directed by Augusta Engineering Department and
Augusta Utilities Department and adopt the attached Resolution.
(Requested by Augusta Law Department)
Background:Brandenburg-Walker Street, LLC has requested that Telfair Lane,
as shown on the attached plat be abandoned due to the fact that the
property is an old alleyway which currently bisects their
parcels. The abandonment request has been reviewed by all
essential county departments and administrators and approvals
were received to this abandonment request. Pursuant to O.C.G.A.
§32-7-2, a public hearing was held on September 30, 2013 for this
matter. The legal description and plat of said portion of Telfair
Lane are attached.
Analysis:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Financial Impact:In addition to the information provided in the above Background
section, results of the public hearing will be presented to the
Commission. Notice to the property owners located thereon has
been provided, pursuant to O.C.G.A. §32-7-2(b)(1).
Alternatives:Approve or deny request to determine that Telfair Lane be
abandoned.Cover Memo
Item # 3
Recommendation:Approve determination and request for abandonment of Telfair
Lane pursuant to O.C.G.A. §32-7-2, with the abandoned property
to be quit-claimed to the appropriate party(ies) as allowed by law,
and an easement(s) as directed by the Augusta Engineering
Department and the Augusta Utilities Department to be retained
over the entire abandoned portion for existing or future utilities
and drainage and adopt the attached Resolution.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Attachment number 2 \nPage 1 of 2
Item # 3
Attachment number 2 \nPage 2 of 2
Item # 3