HomeMy WebLinkAbout2013-11-12-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 11/12/2013- 12:55 PM
ENGINEERING SERVICES
1. Motion to approve RFQ #13-194: Task Order Program for
Infrastructure for the City of Augusta - Utilities Department in
the amount of $4,000,000.00 for execution by Contract
Management, Inc.; Blair Construction, Inc., Eagle Utility
Contracting, Inc; and Quality Storm Water Solutions as
qualified and selected contractors.
Attachments
2. Motion to approve and accept the Cambridge Subdivision to
Windsor Spring Road Sanitary Sewer Extension.
Attachments
3. Motion to approve Georgia Power Company Governmental
Encroachment Agreement #31484.
Attachments
4. Motion to approve the minutes of the Engineering Services
Committee held on October 28, 2013.
Attachments
5. Consider proposal from Heery International to provide Program
Managment Services for the renovation of the old library.
Attachments
6. Approve a Resolution to rename the portion of Alexander Drive
north of Riverwatch Parkway (beginning at the intersection of
Riverwatch Parkway and Alexander Drive and ending at
Augusta Village at Riverwatch LLC) to Cabela Drive.
Attachments
7. Discussion of the TIA/discretionary funds along with the IT
Department. (Requested by Commissioner Jackson)
Attachments
Engineering Services Committee Meeting
11/12/2013 12:55 PM
Approve RFQ #13-194, Task Order Program (2013)
Department:Utilities
Caption:Motion to approve RFQ #13-194: Task Order Program for
Infrastructure for the City of Augusta - Utilities Department in the
amount of $4,000,000.00 for execution by Contract Management,
Inc.; Blair Construction, Inc., Eagle Utility Contracting, Inc; and
Quality Storm Water Solutions as qualified and selected
contractors.
Background:The Task Order Program will allow responsive and qualified
contractors to provide installation, maintenance, and/or repairs to
the water and sewer infrastructure. The contractors will provide all
tools, labor, material, and equipment to perform and complete all
task orders under three (3) task order classifications: General
Maintenance/Repair Task(s), Pre-Planned Task(s), and Emergency
Work. This Task Order Program will allow Augusta Utilities
Department to manage and maintain both the potable water and
sanitary sewer services to the thousands of commercial, industrial,
and residential users of Augusta-Richmond County.
Analysis:AUD has evaluated Contract Management, Inc.; Blair
Construction, Inc., Eagle Utility Contracting, Inc; and Quality
Storm Water Solutions proposal(s) to participate in the Task Order
Program and has considered the proposal(s) fair and reasonable to
accomplish the task.
Financial Impact:The construction funds available for this project are
$4,000,000.00. These funds are available from account
507043490-5425410 / 88886666-5425410
Alternatives:Rejection of this RFQ Contractor Selection would delay the
Utilities Department ability to execute planned and emergency
repairs of the water/sewer infrastructure system throughout
Augusta/Richmond.
Recommendation:Recommend Commission approve RFQ #13-194: Task Order
Program for Infrastructure for the City of Augusta - Utilities
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Department in the amount of $4,000.00.00.
Funds are Available
in the Following
Accounts:
$4,000,000.00 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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REQUEST FOR QUALIFICATION
Request for Qualifications will be received at this office until Thursday, September 26, 2013 @ 3:00 p.m. for
furnishing:
RFQ Item #13-194 Task Order Program (2013) for Utilities Department
Qualifications will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices
of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Request for Qualification (RFQ) documents may be viewed on the Augusta Georgia web site under the
Procurement Department ARCbid. RFQ documents may be obtained at the office of the Augusta, GA
Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901.
A Mandatory Pre-Qualification meeting will be held on Tuesday, September 10, 2013 @ 10:00 a.m. in the
Procurement Department, 530 Greene Street, Room 605. All questions must be submitted in writing by
fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Thursday, September 12, 2013 @ 5:00 P.M. No Proposal will be accepted by fax, all must
be received by mail or hand delivered.
No qualifications may be withdrawn for a period of 90 days after time has been called on the date of opening.
Request for qualifications (RFQ) and specifications. An RFQ shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the including,
but not limited to, the number of copies needed, the timing of the submission, the required financial
data, and any other requirements designated by the Procurement Department are considered material
conditions of the RFQ which are not waiveable or modifiable by the Procurement Director. All requests to
waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark RFQ number on the outside of the envelope.
Proponents are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the Proponent at the risk of receiving incomplete or inaccurate information upon which to base its qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 15, 22, 29, September 5, 2013
Metro Courier August 21, 2013
Revised: 6/27/2013
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VENDORS Attachment B E-Verify #SAVE Form Original 7 Copies
Blair Construction
P. O. Box 770
Evans, GA 30809
Yes 224004 Yes Yes Yes
Jeffrey Harris
Construction
1736 Barton Chapel Rd
Augusta, GA 30909
Yes 262252 Yes Yes Yes
Quality Storm Solutions
P. O. Box 1847
Evans, GA 30809
Yes 233338 Yes Yes Yes
L & J
603 Pine Log Rd
Beech Island, SC 29842
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
Yes 225306 Yes Yes Yes
Sitec LLC
217 Fairfield St., NE
Aiken, SC 29801
Yes 212379 Yes Yes Yes
Eagle Utility Contracting
1350 Branch Road
Bishop, GA 30621
Yes 206663 Yes Yes Yes
RFQ Opening
RFQ Item #13-194
Task Order Program (2013)
for Augusta, Georgia - Utilities Department
RFQ Due: Thursday, September 26, 2013 @ 3:00 p.m.
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Evaluation Criteria
PTS
Blair Construction
P. O. Box 770
Evans, GA 30809
Contract Management
1827 Killingsworth Rd
Augusta, GA 30904
Eagle Utility
Contracting
1350 Branch Road
Bishop, GA 30621
Jeffrey Harris
Construction
1736 Barton Chapel Rd
Augusta, GA 30909
Quality Storm Solutions
P. O. Box 1847
Evans, GA 30809
Sitec LLC
217 Fairfield St., NE
Aiken, SC 29801
1. Firms experience in utility
construction 25 23.3 20.0 23.3 11.7 21.7 10.0
2. Firms experience with AUD projects,
infrastructure and specifications 25 23.3 20.0 21.7 15.0 21.7 10.0
3. Capacity/Ability to respond 20 18.3 15.0 18.3 10.0 15.0 10.0
4. Ability to meet liability insurance &
specified bonding requirements 25 25.0 25.0 25.0 18.3 25.0 23.3
5. References including specific
individuals, address, phone number and
e-mail address
5 5.0 5.0 5.0 5.0 5.0 5.0
Total 100 95 85 93 60 88 58
Detail Cumulative Evaluation Sheet
RFQ 13-194 Task Order Program (2013)
for Augusta, Georgia - Utilities Department
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Engineering Services Committee Meeting
11/12/2013 12:55 PM
Cambridge Subdivision to Windsor Spring Road Sanitary Sewer Extension
Department:Augusta Utilities Department
Caption:Motion to approve and accept the Cambridge Subdivision to
Windsor Spring Road Sanitary Sewer Extension.
Background:Tobacco Augusta Development, L.L.C. constructed a sanitary
sewer extension, from Cambridge Subdivision to Windsor Spring
Road, in order to serve a new Walgreen's and other properties.
They now wish to dedicate this sanitary sewer extension to
Augusta.
Analysis:The sanitary sewer extension was built to AUD standards and has
passed all testing. The sewer will make it possible, for new
development to take place, in Tobacco Road/Windsor Spring
Road area.
Financial Impact:None
Alternatives:Deny the motion to approve and accept the Cambridge
Subdivision to Windsor Spring Road Sanitary Sewer Ext. and let
it remain private.
Recommendation:Approve the motion to approve and accept the Cambridge
Subdivision to Windsor Spring Road Sanitary Sewer Ext. and let
it remain private.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
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Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
11/12/2013 12:55 PM
Georgia Power Company Governmental Encroachment Agreement #31484
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company Governmental
Encroachment Agreement #31484.
Background:The Augusta Utilities is in the process of acquiring easements, for
Project 10153 - Gordon Highway 24" Water Main. In order to
proceed, AUD will need to cross easements belonging to the
Georgia Power Company, which will require entering into an
agreement.
Analysis:This agreement is the usual document used, for municipalities.
Financial Impact:None
Alternatives:Deny motion approve Georgia Power Company Governmental
Encroachment Agreement #31484 and reroute the water main.
Recommendation:Approve motion to approve Georgia Power Company
Governmental Encroachment Agreement #31484.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
11/12/2013 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on October 28, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Engineering Services Committee Meeting
11/12/2013 12:55 PM
Program Management Services for the Old Library
Department:Utilities
Caption:Consider proposal from Heery International to provide Program
Managment Services for the renovation of the old library.
Background:We are proceeding with plans to move our administrative,
engineering, accounting and downtown customer service offices
to the old library on Greene Street. Augusta Utilities does not
have the resources or technical expertise to adequately manage the
necessary renovations. We would like to retain the services of a
firm with expertise in municipal building renovation.
Analysis:We feel that these services could be provided most efficiently by
Heery International as they could utilize existing resources already
in place for the Municipal Complex renovations.
Financial Impact:The attached proposal is based on a conservative estimate of 89
weeks project duration. My goal is to complete the project in less
time and at less cost. The attached proposal is a not-to-exceed
time basis of $385,911.
Alternatives:Other alternatives include internally managing the project and
going out with a separate solicitation. We believe both would
increase time and cost of the project.
Recommendation:We recommend that Heery International proposal be accepted at a
not-to-exceed cost of $385,911.
Funds are Available
in the Following
Accounts:
Funds are available in 507043490-5212115 / 81300020-5212115
REVIEWED AND APPROVED BY:
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Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
11/12/2013 12:55 PM
Resolution to rename a portion of Alexander Drive to Cabela Drive
Department:Planning and Development Department
Caption:Approve a Resolution to rename the portion of Alexander Drive
north of Riverwatch Parkway (beginning at the intersection of
Riverwatch Parkway and Alexander Drive and ending at Augusta
Village at Riverwatch LLC) to Cabela Drive.
Background:This request is being made on behalf of Mr. Alan Grayson,
MGHerring Group, and was received by IT-GIS to rename a
portion of Alexander Drive to Cabela Drive to honor the
commitment Cabela’s, known as the “World’s Foremost
Outfitters”, has made to the Augusta Community as the first store
in the state of Georgia.
Analysis:The property owners were notified by IT-GIS and the signed
petition was received with the required approval of the adjacent
owners. IT-GIS has reviewed the petition for renaming per the
criteria of the Augusta Richmond County Street Renaming Policy
and determined the request meets the criteria. Supporting
documents are attached.
Financial Impact:Cost of road signs.
Alternatives:Adopt the road name change or deny it.
Recommendation:Adopt the requested road name change of the portion of
Alexander Drive north of Riverwatch Parkway to Cabela Drive.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Finance.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
11/12/2013 12:55 PM
TIA/Discretionary Funds
Department:Clerk of Commission
Caption:Discussion of the TIA/discretionary funds along with the IT
Department. (Requested by Commissioner Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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