HomeMy WebLinkAbout2013-10-28-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 10/28/2013- 12:55 PM
ENGINEERING SERVICES
1. Approve Amendment of Professional Engineering Services
Agreement with Cavanaugh & Associates to perform Meter
Technology Business Case Evaluation.
Attachments
2. Approve Professional Services Contract with James L. Turner
to attempt to recover Georgia Sales/Use Tax from Fort Gordon
Construction Contracts.
Attachments
3. Approve award of the Downtown Signal and Streetlight
Improvements CPB 324-041110-201824110, 201824115 and
328-041110-212828104 Project to RJ Haynie and Associates,
in the amount of $2,179,866. Award will be contingent upon
receipt of signed contracts and proper bonds as requested by
AED.
Attachments
4. Consider proposal from W.K. Dickson to assist in the
evaluation of former combined sewer basins.
Attachments
5. Approve completing funding of Mims Road Emergency Repair
in the amount of $47,561.08. Funding is available in TIA
(Transportation Investment Act) discretionary account as
requested by AED.
Attachments
6. Motion to approve the minutes of the Engineering Services
Committee held on October 7, 2013.
Attachments
7. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Glenda Y. Kendrick as owner, and
Augusta, Georgia, as optionee, in connection with the Marks
Church Road Reconstruction Project, (50.01 sq. ft.) in fee more
or less and N/A acre of permanent easement, more or less; and
(1,470.24 sq. ft.) of temporary construction easement, more or
less, and N/A temporary driveway easement on Project Marks
Attachments
www.augustaga.gov
Church Road Reconstruction, from property located at: 3643
Jamaica Drive , private, at the purchase price of $900.00.
8. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between James David Towns and Angela Wilgus
Towns, as owner(s), and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project, (N/A
sq. ft.) in fee more or less, and (135 sq. ft.) of permanent
easement, more or less; and (564 sq. ft.) of temporary
construction easement, more or less, on Belair Road
Improvement Project, from property located at: 3844 Belair
Road, private, at the purchase price of $1,304.60 and authorize
the Mayor to execute, at the direction of the Augusta Law
Department document necessary for closing.
Attachments
9. Approve Phase I of Dirt Road Paving, and Road/Street
Resurfacing List for year 2013-14, and for information only a
proposed 2014-15 Dirt Road Paving and Road/Street
Resurfacing List.
Attachments
10. Consider proposal from ZEL Engineers to provide final design
services for the upgrade of the raw water pumping station
(RWPS).
Attachments
11. Presentation by Rev. Melvin Ivey regarding the Solid Waste
Department.
Attachments
12. Approve the sole source procurement of repair parts for the #4
pump speed increaser at the Goodrich Street Raw Water Pump
Station.
Attachments
13. Approve the purchase of repair parts for a flocculator at the
Highland Avenue Water Treatment Plant from a sole source
vendor.
Attachments
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Amend Contract to Perform Meter Technology Business Case Evaluation
Department:Utilities, Tom Wiedmeier, Director
Caption:Approve Amendment of Professional Engineering Services
Agreement with Cavanaugh & Associates to perform Meter
Technology Business Case Evaluation.
Background:In 2012 Augusta Utilities hired the firm of Cavanaugh &
Associates to perform professional engineering services in the
form of a Water Auditing, Loss Control & Recovery project to
assist AUD in complying with State of Georgia EPD requirements
to comply with water loss accountability measures and to
minimize the amount of lost water revenue. Part of this project is
to analyze the amount of revenue lost due to under reporting
meters or billing errors. This project ties in closely to our long-
term plan to complete the replacement of all old meters in our
system with new, more accurate meters using radio read
technology. Currently we have about 45% of our meters converted
to radio read and we hope to have all meters replaced with radio
read meters within five years. When we first implemented radio
read technology in 2003, our selected vendor Itron, was about the
only device provider and their devices were used on most types of
meters. In early 2013 Itron experienced problems with their radio
read devices and they had to replace almost 11,000 of our units
due to technical problems. New technology is providing many
more options, as virtually all meter manufacturers now provide
their own radio read technology. In addition, technology has
advanced to the point where radio read meter devices can be
mounted on towers and other structures and get meter readings
without manual labor and provide real-time water consumption
reporting on demand.
Analysis:Because metering technology has changed so much and due to the
problems we have had with our current radio read devices, AUD
wishes to explore all manufacturers and all types of technology.
Metering technology is such that, in the future, meter bids like
those that have been done in the past will no longer be viable.
AUD will need to make an informed, independent, sole-source
technology decision for the next 10-20 years because these
technologies are no longer interchangeable between
Cover Memo
Item # 1
manufacturers. To that end, we feel that independent, experienced
help is very important in making sure this long-term decision is
given the time and analysis it deserves.
Financial Impact:AUD has a very good working relationship with Cavanaugh &
Associates and they know our system, needs and procedures very
well from the work they are currently doing with us as noted
above. They also have experience in this type of analysis. For all
of these reasons, AUD recommends amending the current
agreement with Cavanaugh & Associates to include a Technology
Business Case Evaluation for meter reading technology at a cost
of $42,500.
Alternatives:n/a
Recommendation:AUD recommends amending the professional engineering
services agreement with Cavanaugh & Associates to perform a
Meter Technology Business Case Evaluation.
Funds are Available
in the Following
Accounts:
Funding is available in 507043490-5212999/81100010
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
08.20.13 Page 1 of 2
Augusta Utilities
Customer Meter Reading System
Technology Business Case Evaluation
Technical Scoping Memo
August 20, 2013
______________________________________________________________________________
Scope of Services:
Part 1: Meter Technology Business Case Evaluation
Objective Statement: Establish a clear and defensible basis for the selection of
metering reading system technology.
1. Assessment of Existing Conditions:
Conduct interviews with key AU staff regarding operational processes and
challenges as pertinent to the Meter Reading System for meter technology
selection.
2. Develop a Technology Business Case Evaluation (BCE) for meter reading
technology selection:
a. Set clear boundaries for BCE scope:
i. Work session with AU to affirm key objectives regarding technology
selection;
ii. Current industry review of meter reading technologies;
i. Touch Read
ii. Mobile Drive-By (AMR)
iii. Fixed Network (AMI)
iv. Hybrid (AMR/AMI)
iii. Develop and present recommended list of technologies and associated
vendors for inclusion in the BCE;
iv. AU review and approval of recommended technologies list.
b. Technology investigation:
i. Facilitate a series of consultations between multiple vendors offering the
technologies (identified in scope item 2.a.iii above), Cavanaugh and AU.
Consultations will be well-managed, efficient, objective, and
standardized. The purpose of these consultations will be to determine
benefits, challenges and costs for each technology as it would be
applied in the AU system;
ii. Document and analyze technology consultations to establish a clear
decision matrix for technology selection;
iii. Present decision matrix and technology recommendation to AU;
Technology recommendation will not be a specific vendor;
iv. AU review and approval of decision matrix and technology
recommendation.
c. Procurement & Installation Strategy
Attachment number 1 \nPage 1 of 2
Item # 1
08.20.13 Page 2 of 2
i. Evaluate the inter-relationship of AU existing conditions, technology
recommendation, installation options and procurement requirements.
ii. Develop a plan for the procurement and installation of the selected meter
reading technology.
d. Documentation
i. Produce a Meter Technology BCE Summary, including industry review of
vendors/technologies, consultation documentation, decision matrix,
justification of selected meter reading technology, and strategy for
procurement and installation.
Fee Arrangement
The fee for the Professional Engineering Services described in the above scope will be
compensated as follows:
Lump Sum Fee:
Part 1: Technology Business Case Evaluation …………………..…………$ 42,500.00
Attachment number 1 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Approve Contract to Recover Georgia Sales/Use Tax
Department:Utilities, Tom Wiedmeier, Director
Caption:Approve Professional Services Contract with James L. Turner to
attempt to recover Georgia Sales/Use Tax from Fort Gordon
Construction Contracts.
Background:In 2009 Augusta Utilities hired the firm of Tax Recovery
Associates to recover any Georgia Sales and Use taxes that should
not have been assessed relating to the Highland and Messerly
Plants. The agreement with that company, as approved by the
Commission, targeted overpayments of sales/use taxes paid by any
and all general contractors and sub-contractors who furnished
and/or installed machinery and/or equipment at any facility,
ultimately owned by Augusta. The agreement stipulated a fee of
25% of all recovery savings. That effort collected over $1,000,000
in recoveries for AUD. The president of that organization was
James L. Turner, a former Georgia Department of Revenue
employee.
Analysis:AUD has been discussing with Mr. Turner the likelihood that
similar tax recoveries may be available as a result of over $35
million of construction projects at Fort Gordon over the last two
years. Mr. Turner is an Augusta-area small business owner with
over twenty years of expertise in Tax Consulting, specifically
Sales and Use tax. Payment to Mr. Turner is made only when and
if AUD, through its contractors, has paid taxes in error, and these
taxes are refunded by the Department of Revenue. The fee will be
15% of the total refund received by AUD as filed by Mr. Turner.
Financial Impact:AUD had a very good working relationship with Mr. Turner and
knows of no other local business that performs these services and
believes the 15% fee for these services is very reasonable given
that the Commission previously approved a similar agreement for
a fee of 25%. There is a statute of limitations on these types of
recoveries, so AUD needs to act quickly in order to maximize the
recoveries.
Alternatives:N/A
Cover Memo
Item # 2
Recommendation:AUD recommends approving a professional services contract with
James L. Turner to attempt to recover Georgia Sales/Use Tax from
Fort Gordon construction contracts.
Funds are Available
in the Following
Accounts:
Funding N/A as there is no cost to AUD, only a 15% share of the
revenue generated from the project.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 2
Item # 2
Attachment number 1 \nPage 2 of 2
Item # 2
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Downtown Signal and Streetlight Improvements-Contract Award
Department:Abie Ladson, P.E., CPESC, Director
Caption:Approve award of the Downtown Signal and Streetlight
Improvements CPB 324-041110-201824110, 201824115 and 328-
041110-212828104 Project to RJ Haynie and Associates, in the
amount of $2,179,866. Award will be contingent upon receipt of
signed contracts and proper bonds as requested by AED.
Background:This is a continuation of a SPLOST IV project for upgrading the
traffic signals and streetlights in the Downtown Central Business
District. This project will extend the streetlight upgrades along
Broad Street from 5th Street to 4th Street and replace the traffic
signals along both Walton Way and Telfair Street. Currently,
these systems are well beyond their useful lives from a wiring,
conduit, and controller standpoint. The infrastructure and
equipment supporting these systems are currently almost 40 years
old and deteriorated significantly and badly in need of
replacement as the existing wiring systems are frayed in several
areas, substandard and unable to support upgraded light fixtures.
The conduit for the wiring systems is crushed and/or deteriorated
in numerous locations, thusly, we are unable to replace or upgrade
the wiring systems utilizing existing infrastructure. Moreover,
the TRANSYT 1880 signal controllers that operate the traffic
signals are no longer manufactured or supported by the
manufacturer meaning that, over time, our ability to repair or find
replacement equipment will diminish significantly. This project
will provide a complete upgrade and replacement of the systems
that will not only be more aesthetically pleasing but, will improve
traffic operations and communications along the Walton Way and
Telfair Street. Project will not only provide improved pedestrian
lighting for the lower Broad Street corridor but, by providing
pedestrian push button signals and fiber optic communications
along Walton Way and Telfair Street, will improve pedestrian
safety and traffic flow.
Analysis:Bids were received on August 13, 2013 with RJ Haynie and
Associates being the lowest compliant bidder at $2,179,866. It is
the recommendation of the Engineering Department, Traffic
Engineering Section to award this project to RJ Haynie and
Cover Memo
Item # 3
Associates subject to receipt of signed contracts and proper bonds
Financial Impact:Funds are available in account numbers 324-041110-201824110
($1,001,665), 201824115 ($1,100,000) and 328-041110-
212828104 ($78,500) respectively in SPLOST Phase IV and VI
Alternatives:1. Approve award of the Downtown Signal and Streetlight
Improvements CPB 324-041110-201824110, 201824115 and 328-
041110-212828104 Project to RJ Haynie and Associates, in the
amount of $2,179,866. Award will be contingent upon receipt of
signed contracts and proper bonds as requested by AED. 2. Do not
approve
Recommendation:Approve alternative 1.
Funds are Available
in the Following
Accounts:
324-041110-201824110, 324-041110-201824115 & 328-041110-
212828104
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 8
Item # 3
Attachment number 1 \nPage 2 of 8
Item # 3
Attachment number 1 \nPage 3 of 8
Item # 3
Attachment number 1 \nPage 4 of 8
Item # 3
Attachment number 1 \nPage 5 of 8
Item # 3
Attachment number 1 \nPage 6 of 8
Item # 3
Attachment number 1 \nPage 7 of 8
Item # 3
Attachment number 1 \nPage 8 of 8
Item # 3
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 324-041110-201824110 Change Number Seven.
This proposal is to award project to R J Haynie and Associates in the amount of
$2,179,866 to extend streetlight upgrades along Broad Street from 5th Street
Street to 4th Street and replace the traffic signals along both Walton Way and
Telfair Street. Funding will come from Traffic Signal & Street Light Upgrade (A)
and (B) Phase IV, and Walton Way Signal Phase VI Contingency Account
Project Funds transferred to the Engineering Account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 300,000$
Special 1% Sales Tax, Phase IV 2,023,000$
Downtown Traffic Signal A Phase IV 1,001,665$
Downtown Traffic Signal B Phase IV 1,100,000$
Walton Way Phase VI 78,500$
4,503,165$
Section 3: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
Fred Russell, Administrator
CHANGE NUMBER SEVEN
Please do not process this document. Once approved by the Commission the original will be sent to the Clerkof Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 4.18.2011
Attachment number 2 \nPage 1 of 2
Item # 3
Augusta-Richmond County, Georgia CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
CHANGE NUMBER SEVEN
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-6011110-201824110 $2,323,000 ($1,001,665)$1,321,335
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-6011110-201824115 ($1,100,000)($1,100,000)
WALTON WAY SIGNAL SPLOST VI ($78,500)($78,500)
328-041110-212828104
TOTAL SOURCES:$2,323,000 $0 $142,835
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824110 $1,242,253 $1,242,253
ADVERTISMENT
324-041110-5233119-201824110 $2,000 $2,000
TRAFFIC SIGNALS
324-041110-5414610-201824110 $58,582 $58,582
CONSTRUCTION $2,180,165 $2,180,165
CONTINGENCY
324-041110-6011110-201824110 $1,001,665 ($1,001,665)$0
324-041110-6011110-201824115 $1,100,000 -$1,100,000 $0
328-041110-6011110-212828104 $78,500.00 ($78,500)$0
TOTAL USES: $3,483,000 $0 $3,483,000
2 of 2 4.18.2011
Attachment number 2 \nPage 2 of 2
Item # 3
Invitation to Bid
Sealed bids will be received at this office on Tuesday, August 13, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-171 Downtown Signal & Streetlight Improvements for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans
and specifications which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, July 4, 2013. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that acquisition of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Friday, July 26, 2013 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions must be
submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the
office of the Procurement Department by Tuesday, July 30, 2013 @ 5:00 p.m. No bid will be accepted
by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 4, 11, 18, 25, 2013
Metro Courier July 10, 2013
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 3
UNOFFICIAL
VENDORS Attachment B E-Verify # Bid Bond SAVE Form Bid Price
B & E Electrical Cont
6136 Columbia Road
Grovetown, GA 30813
Yes 336650 Yes Yes
$2,212,087.17
Non-Compliant
Financial Experience &
Equipment Statement not
included
World Fiber Tech, Inc
4070 Nine McFarland Dr
Alpharetta, GA 30004
Yes 232981
Yes
5%Yes
$2,414,414.85
Non-Compliant
Bid Bond Incorrect Amt
Bass Signal
251 Industrial Park Dr
Milledgeville, GA 31061
Yes 215881 Yes Yes
$2,158,652.00
Non-Compliant
Financial Experience
Equipment Statement not
included
R.J. Haynie & Associates
1551 Forest Parkway
Lake City, GA 30260
Yes 43674 Yes Yes $2,179,866.00
Bid Item #13-171
Downtown Signal & Streetlight Improvements
for Augusta, Georgia - Engineering-Traffic Engineering Department
Bid Due: Tuesday, August 13, 2013 @ 3:00 p.m.
The following vendor did not respond:
Georgia Management Agency Inc / 200 Bluff Oak Rd / Roswell, GA 30076
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Item # 3
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Evaluation of Former Combined Sewer Basins
Department:Utilities
Caption:Consider proposal from W.K. Dickson to assist in the evaluation
of former combined sewer basins.
Background:Portions of Augusta were once served by combined sewers,
whereby sanitary and stormwater flows were carried in the same
pipe. During dry weather, all flow was directed to the wastewater
treatment plant; however when it rained and the lines filled, excess
flow was diverted to area streams. In the early 1990’s, state
legislation was passed that required the treatment or elimination of
combined sewer overflows (CSO’s). Augusta elected to construct
new parallel lines to separate the sewers. These sewer separation
projects were successful in eliminating sanitary sewerage from the
storm sewer system; however there remain significant stormwater
connections to the sanitary sewer system. The result is that
sanitary flows increase during rain events and during extreme rain
events sanitary sewer overflows can occur. Augusta entered into a
consent order with EPD on June 23, 2011 requiring certain
evaluations and maintenance programs for its sanitary sewer
system. One element of the consent order required that Augusta
evaluate the former combined sewer systems with the goal of
reducing rainfall induced inflow and infiltration within three years
of the order.
Analysis:Significant progress has been made in determining where storm
sewers remain interconnected to the sanitary sewer system. In
order to complete the evaluation and plan the necessary
improvements, additional resources will be required to supplement
Utilities’ staff. RFQ #13-124, Engineering Consultant Services for
Utilities was issued to determine the most qualified firms in
various categories of professional services. W.K. Dickson, which
has a local office, has been judged to be the most qualified to
assist in this aspect of our consent order compliance. We have
received a proposal from W.K. Dickson to provide the required
services; a copy is attached.
Financial Impact:The level of effort required to evaluate the former combined sewer
Cover Memo
Item # 4
basins is difficult to determine, however we have attempted to
develop a conservative estimate. Based on this estimate, we
recommend that this work be performed on a time and materials
basis with a not-to-exceed fee of $600,000. Funds are available in
512043420-5212115 / 80413008-5212115.
Alternatives:There is no viable alternative that would assure compliance with
this requirement of the consent order.
Recommendation:We recommend approval of the attached proposal with a not-to-
exceed fee of $600,000.
Funds are Available
in the Following
Accounts:
512043420-5212115 / 80413008-5212115.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
PROJECT BACKGROUND
On June 23, 2011, Augusta Richmond County (Augusta Utilities Department) made a commitment to the
Georgia Environmental Protection Division under Consent Order No. EPD-WQ-5309 to implement a
Preventative Maintenance Program which required corrective actions in their collection system, inspection
and repair programs.
In recent years, there have been a number of documented sanitary sewer overflows (SSO) caused by Inflow
and Infiltration (I/I) within the City’s sewer system. The goal of the Preventative Maintenance Program
would be to implement and complete a 5-year system wide plan to evaluate the entire sanitary sewer
collection system and conduct the repairs identified in the evaluation. The evaluation will include the
inspection of all manholes and collection system lines so the City may prioritize cleaning, root control
efforts, and Closed Circuit Television (CCTV) Inspections.
Augusta Utilities Department intends to utilize a number of resources, including City staff and outside
consultants, to complete the evaluation components. The evaluation will also include locating and
mapping all conflict/interference structures within the collection system. Findings of this inspection
program will be used to conduct maintenance and point repairs and also to plan, and prioritize major
rehabilitation projects. Repair, replacement or rehabilitation of all problem areas identified in the
evaluation would be completed by June 23, 2016, five years after the execution date of the Consent Order.
Augusta Utilities Department will continue the development and implementation of their Preventative
Maintenance Program and need to demonstrate specific results to Georgia EPD by July 1, 2014. W.K.
Dickson & Co., Inc. (CONSULTANT) will assist Augusta Utilities Department in coordinating the
consolidating, tracking, evaluation, and prioritization of the variety of condition assessment data that will
be acquired by July 2014. The CONSULTANT will also provide field evaluation in the portions of the
collection system that were previously combined sewer systems, and coordinate flow monitoring needed
to develop an assessment of the wet weather impacts in the system. Augusta has worked diligently on this
issue and is utilizing multiple sources of data and information to respond to this matter. WK Dickson will
be assisting the team in organizing the multiple forms of data available through the utilization of our asset
management resources to evaluate schedules and reporting that is necessary under the time frame
stipulated.
SCOPE OF SERVICES
W.K. Dickson & Co., Inc. (CONSULTANT) will perform several tasks in this scope of services.
TASK 1: Evaluation of Previously Combined Collection Systems
Augusta Utilities Department intends to inspect the sewer collection system lines in the sewer
sub-basins that were not previously identified as combined sewers. There are approximately 43
sewer basins and sub basins that were formerly combined sewer basins and were addressed by
previous construction projects to separate the systems. CONSULTANT will analyze those
formerly combined sewer sub basins to evaluate interconnections, conflicts and interference
structures that may be contributing to sanitary sewer overflows. The CONSULTANT will
evaluate the formerly combined sewer basins (FCSBs) shown on ATTACHMENT A and
identified as:
Attachment number 1 \nPage 1 of 14
Item # 4
Basin List:
1. Old Savannah Road Area
2. Green Street
3. 10th Street
4. 12th and 13th Mid-City Laterals
5. 15th Street Outfall
6. 2nd Street Separation
7. 3rd and 4th Street Separation
8. 5th Street Separation
9. 6th and 7th Street Separation
10. Chafee Ave/ Druid Park Phase I
11. Chaffee Ave. Storm Sewer
12. Division Street
13. Environs Storm Sewer
14. Garlington Area Separation
15. Glass Factory Interceptor L1
16. Glass Factory I
17. Glass Factory II
18. Glass Factory III
19. Gwinnett Street
20. Harrisburg Phase I
21. Harrisburg Phase II
22. Hickory Street
23. Hopkins Street
24. Inner City East Phase II
25. Inner City West Phase I
26. Medical College P-45
27. Metcalf Street Phase I
28. Metcalf Street Phase II
29. Metcalf Street Phase III
30. Metcalf Street Phase IV
31. Metcalf Street Phase V
32. Reynolds Street Phase I
33. Reynolds Street Phase II
34. Small Basin
35. Turknett Phase I
36. Turknett Phase II
37. Turknett Phase III
38. University Hospital P-74 Phase I
39. University Hospital P-74 Phase II
40. University Hospital P-74 Phase III
41. Walker Villa
42. Williams Street Phase I
43. Williams Street Phase II
In the FCSBs the CONSULTANT will conduct a variety of field and engineering analysis to
identify and locate conflicts and interference structures, potential direct connections between
the sanitary and storm sewer basins and to inspect the manholes. The CONSULTANT will
identify locations that are experiencing excessive inflow/infiltration through visual inspections,
smoke testing, dyed water flooding and make recommendations for closed circuit television
(CCTV) inspections and flow monitoring as needed for this evaluation.
Task 1.1 Smoke Testing
The CONSULTANT will perform smoke testing in the FCSBs. The smoking plan will be
dependent upon the topography of the basin, the sewer routing, accessibility and input
provided by Augusta Utilities Department. The smoking will be designed to substantially cover
the basins in order to determine probable cross connections between the sanitary sewer system
and adjacent storm drainage facilities.
Smoke testing is highly effective in identifying potential public and private sources of RDI/I
including sewer line and lateral defects, direct and indirect storm drain cross-connects, cross-
connects with roof drains and manhole defects. Smoke tests will be conducted using a high-
capacity blower and smoke candles to introduce a non-toxic smoke into the sewer lines. The
smoke is then forced into each open sewer or collection line and through service laterals to the
sewer vents on buildings and houses. If leaks are present, the smoke is normally visible and it
can be seen coming through the ground service near the leak.
Sewers that are blocked by mud and debris may not produce or emit enough smoke at the
ground surface. Where these lines are encountered, Augusta Utilities Department will clean the
line so it can then be retested to determine if additional leaks are present.
Attachment number 1 \nPage 2 of 14
Item # 4
Smoke testing can only reveal main sewer line and service defects in areas where the
groundwater table is lower than the sewer line. Smoke testing will be performed during periods
of dry weather sufficiently enough so that the groundwater table will not be likely to impact the
smoking results significantly. In areas where the groundwater table remains high, night-time
flow isolation and flow monitoring may performed to augment the smoke testing effort.
While the smoke is emitting, a field crew equipped with mobile applications will canvass the
sewer line corridor and areas adjacent to it. The field crews will also perform a check around
the perimeters of all buildings and houses for evidence of smoke. A two man crew will be used
to observe and record the locations of smoke.
The mobile applications employed by the field crew will update directly to the web application
so that smoke test locations, attribute information and photos are seamlessly input into the
online map. This feature not only provides rapid access to smoke test information, it eliminates
some of the inherent potential for errors in the downloading of information, matching photos
for reports and managing multiple versions of information.
Since continuous smoke is produced and emitted during the smoke testing, a two man field
crew will be provided. The OWNER will provide traffic control such as lane closure, flagging
or temporary stoppage of traffic for those smoke tests that are within roadways that are heavily
traveled.
Task 1.2 Manhole Evaluations of Conflict/Interference Structures
Based on results of Task 1.1 the CONSULTANT will perform manhole and structure
inspections in the FCBSs. In this scope, the CONSULTANT has estimated that it will visit
approximately 5-10% of the manholes in each basin for further evaluation, but this number will
be wholly dependent upon the findings of the initial smoke testing. At each manhole/structure
that is visited, the CONSULTANT will review the structure to determine if conflicts or
interference structures are visible. The CONSULTANT will not enter the manhole. The
manholes are located in various environments including cross country easements, road
shoulders and within streets. Augusta Utilities Department’s staff will provide access to those
manholes that are determined to be difficult access structures. Difficult access structures
include those manholes that have locked down lids, are covered by dirt, asphalt or concrete or
that are significantly elevated. Augusta Utilities Department will also provide traffic control
such as lane closure, flagging or temporary stoppage of traffic for those manholes that are
within roadways that are heavily traveled. Augusta Utilities Department will also inspect all
cross country easements and or right of ways and take appropriate course of actions to mow or
clear those that are heavily grown with vegetation.
When the CONSULTANT’S field crew visits a manhole/structure, it will also provide a brief
visual assessment of the structure. If the CONSULTANT identifies a significant defect, conflict
or interference at the structure or a source of significant inflow/infiltration (I/I), the
CONSULTANT will obtain a digital photograph of the structure, and document all defects and
the condition of the structure. The CONSULTANT will perform a Level 2 MACP inspection at
those identified structures. The purpose of the Level 2 inspection is to gather detailed
information to fully document all defects, determine condition of the manhole and provide the
specific information needed to recommend corrective action. It is a visual based inspection at
ground level consisting of all of the components of the structure including the lid, rim, frame,
manhole walls and joints, bench and invert. Digital photographs and measure downs of
manhole will also be obtained. Since the procedure utilizes GIS-based data collection tools,
this information as well as the other collected attribute information will be automatically linked
to the asset once the data is transferred back into the GIS database.
Attachment number 1 \nPage 3 of 14
Item # 4
Where no significant defects, conflicts or interference is identified, the CONSULTANT will
document that, and obtain a digital photograph of the structure.
Where manholes are excessively deep (greater than 15 feet in depth) and it appears that a
significant defect, conflict or interference is present, the quality and accuracy of visual
inspection at ground level can be reduced. A pole camera will be lowered for additional
inspection and data capture. The CONSULTANT will verify where this procedure is required
and upon authorization from Augusta Utilities Department perform this procedure as an
additional service.
Where a Level 2 MACP inspection is required, the following base information will be
collected:
• Manhole Assessment (MACP)
• Manhole Number (Augusta Utilities Department’s existing Asset ID Number)
• Date
• Time
• Surveyor’s Name
• Certification Number
• System owner (Augusta Utilities Department) • Location (street number and name unless the manhole falls in an easement in which
Augusta Utilities Department shall designate outfall name)
• Rim to grade (inches) • Pre-cleaning method (using approved MACP codes)
• Location code (using approved MACP codes)
• Manhole surface type (using approved MACP codes) • Potential for runoff (using approved MACP codes)
• Access point type (using approved MACP codes)
• Inspection status (using approved MACP codes) • Area photo image reference (using specified standard naming convention)
• Internal photo image reference (using specified standard naming convention)
• Cover type (solid, vented, bolted) • Cover size (top surface diameter in inches)
• Cover material
• Number of vent holes • Cover/Frame fit (cover to frame fit, using approved MACP codes)
• Cover condition (using approved MACP codes)
• Cover insert type • Cover insert condition
• Frame condition
• Frame seal condition • Frame offset distance
• Frame seal inflow
• Wall material • Interior wall coating
• Wall diameter
• Has bench • Channel installed • Channel type
• Cone material • Cone type
Attachment number 1 \nPage 4 of 14
Item # 4
• Cover shape
• Step material
• Bench material
• Channel exposure
• Chimney depth
• Chimney I/I
• Chimney material
• Cone depth
• Cover hole diameter
• MH depth
• Easting
• Frame depth
• Frame material
• Frame opening
• Frame width
• Northing
• Ring type
• Step number
• Surcharge
• Has vent pipe
• Vent size
• Vent material
• Has drop
• Drop size
• Additional remarks relevant to the manhole
The area (surface) photograph shall be taken of the manhole cover showing location within the
roadway, shoulder or easement as appropriate. Photographs shall be taken of any indications of
previous overflows such as water marks and paper or other debris typical of sewer overflows.
Surface photographs shall be oriented in the direction of the outgoing pipe to show the
pipeline cover and easement condition. It should also show the manhole visible in the
foreground where possible. Where Level 2 MACP inspections are performed, a minimum of
one area photo and one interior photo is required. The interior photo taken in plan view will
show the general arrangement of the incoming and outgoing sewers, manhole walls and other
appurtenances. The internal condition photograph shall be oriented with the direction of the
outgoing main line flow at the bottom of the photograph (6:00 position). A minimum of one
internal photograph is required.
The inspection crew shall determine the types of conflicts, interference, cross connection or
significant defects within the structure and document each on the manhole form. The manhole
chimney, cone, wall, bench and channel will be inspected for structural integrity, signs of RDI/I
and the presence of roots. All documentation shall follow NASSCO MACP format, latest
edition. Each structure shall be coded in accordance with the current NASSCO MACP
standards. Each defect will be documented on the inspection form with the following
information:
• Defect number
• Component of manhole containing defect
• Defect code (using approved MACP codes)
• Type of conflict, interference or cross connection
Attachment number 1 \nPage 5 of 14
Item # 4
Each pipe entering and exiting the manhole shall be photographed where possible and
inspected to determine diameter, pipe material and debris levels. The pipe inspection will
include the following information:
• Pipe photo (using specified approved file naming structure)
• Pipe direction (incoming or outgoing)
• Pipe clock positions (6=outgoing)
• Pipe diameter
• Pipe material (using approved PACP codes)
• Rim to invert distance (measured to nearest 1/10th of a foot)
• Pipe special condition (drops, force mains, etc. using approved MACP/PACP codes)
• Debris depth
• Connecting structure number if manhole or cleanout, service line clock position, stub-
out clock position, etc.
• Pipe seal condition (using approved MACP codes)
• Pipe seal roots (using approved MACP codes)
• Observed pipe defects, obstructions, conflicts, inference, cross connections, roots, etc.
(using PACP codes)
Inspection crews shall immediately notify the Augusta Utilities Department of any substantial
defects posing imminent danger to the public (missing lids, covers broken during inspection,
sink holes, etc.) and any observed pipe blockages or potential overflow conditions.
Once each manhole/structure evaluation is complete the field crew shall make certain that the
ring is clean and does not have any debris preventing a proper cover fit. The manhole lid shall
be replaced and any displaced items moved back into place.
A list of structures that could not be fully inspected, along with the problem explanation, shall
be forwarded to the owner.
In this scope the Consultant has estimated to evaluate:
• Manholes/structures identified via smoke testing as potential sources for significant
RDI/I, not to exceed 10% of sanitary manholes within each basin;
• Structures with Level 2 MACP inspections of conflicts/interference/significant defects
not to exceed 10% of sanitary manholes within each basin;
• Structures with Level 2 MACP inspections of conflicts/interference/significant defects
with depths in excess of 15 feet not to exceed 5% of sanitary manholes within each
basin.
Based on the CONSULTANT’s experience with Augusta Utilities Department’s collection
system in the FCSBs, it is apparent that there may be conflict/interference structures that contain
a substantial cross connection that must be considered and evaluated further to determine the
potential for continued sewer overflows. Where these structures are located, the
CONSULTANT will need to perform survey-grade locations of the location, depth and
connectivity of the concerned structures. At the request of Augusta Utilities Department the
CONSULTANT may perform these detailed surveys, which are not included in the current
scope.
Attachment number 1 \nPage 6 of 14
Item # 4
Following the smoke test results and manhole/structure evaluations, it is possible that
significant defects, conflicts or interference are evident but cannot be located from a visual
evaluation of the structures. Where this occurs, the CONSULTANT will notify Augusta Utilities
Department that CCTV inspection and/or dyed flooded water testing is warranted in specific
areas. The CONSULTANT will coordinate with Augusta Utilities Department to perform
necessary dyed flooded water testing where warranted and advise Augusta Utilities Department
of the areas needing CCTV inspection so that Augusta Utilities Department’s contractor may
perform the inspection. Performance and oversight of the CCTV inspection will be outside of
the CONSULTANT’s scope of work.
TASK 2: Collection System Inspection Data Prioritization
Augusta Utilities Department intends to inspect all sanitary sewer manholes and collection
system lines in the sewer sub-basins other than the FCBSs. In those areas, Augusta Utilities
Department will utilize the SL-RAT technology to evaluate all of the sewer collection lines in
existing rights-of-way that have pipe diameters of 12 inches or less. The SL-RAT technology
provides a basic assessment of the potential level of blockage that may be present in a sewer
line between two manholes. Augusta Utilities Department will utilize the contractor, Redzone,
to perform CCTV inspection of approximately 330,000 linear feet of sewer collection lines with
a pipe diameter of 24 inches and larger. Redzone will evaluate the CCTV data and utilize
NASSCO’s PACP codes to rate the structural and operational deficiencies that are identified.
The CONSULTANT will incorporate the condition assessment data collected in the FCBSs in
TASK 1 into the online database. The CONSULTANT will prepare a prioritized list of
recommendations based on interconnections and combined sewer systems or structures.
Augusta Utilities Department will coordinate CCTV data and SL RAT data in-house. The
CONSULTANT has the further capability of integrating this data with the field inspection of the
collection systems being performed. This data integration would allow for a comprehensive
database and program to unify the data from multiple independent tools and sources used in
the evaluation of Augusta Utilities Department’s collection system. At the request of Augusta
Utilities Department the CONSULTANT may perform the following, which are not included in
the current scope:
The CONSULTANT will incorporate the PACP coded CCTV data as obtained by Red
Zone and provided to Augusta Utilities Department into the online database.
The CONSULTANT will incorporate the SL RAT data as obtained by the Augusta
Utilities Department in an ongoing effort, into the online database.
The CONSULTANT will utilize the comprehensive online database to create a
prioritized list of assets. This list would include the pipes, manholes and cross
connections based on input of PACP coded data, field inspection data and SL RAT data
overlayed on the GIS data.
The CONSULTANT will utilize a consistent decision tree to develop a preliminary set
of recommendations for additional condition assessment, rehabilitation, repair or
replacement of manholes and collection system components based on the volume and
severity of the deficiencies that are identified. A planning level cost estimate will be
prepared for the implementation of the recommendations. The prioritization report will
include a GIS-based map of the data.
The CONSULANT will provide three (3) written copies and one (1) digital copy of the report of
the deficiencies and recommended rehabilitation plan to Augusta Utilities Department for
review and comment. The CONSULTANT will meet with Augusta Utilities Department to
review the draft report and discuss the findings. CONSULTANT will incorporate the comments
Attachment number 1 \nPage 7 of 14
Item # 4
from Augusta Utilities Department from this review and provide up to seven (7) final copies of
the report to Augusta Utilities Department and Georgia EPD prior to July 1, 2014.
TASK 3: Flow Monitoring Work Plan, Coordination and Wet Weather Impacts
As defined in the EPD Consent Order (Attachment 5 – Item 4a), Augusta Utilities Department
must evaluate the wet weather impacts to the collection system in the FCSBs. This wet weather
impact analysis will include flow metering, the results of smoke testing and dye testing and
CCTV to determine the causes of inflow and infiltration to the system.
Task 3.1 Flow Monitoring Work Plan and Coordination
The CONSULTANT will prepare a Flow Monitoring Work Plan that summarizes the locations
where flow monitoring is needed in the FCSBs based upon the ongoing results collected as a
part of Task 1 of this scope of services. The CONSULTANT will coordinate with Augusta
Utilities Department’s selected contractor or consultant that will implement the flow monitors
and rain gauges and report results of the monitoring effort. The CONSULTANT will coordinate
with Augusta Utilities Department’s flow monitoring contractor to evaluate the most cost-effect
manner to implement and conduct the Flow Monitoring Plan in keeping with the results of
Task 1 which the schedule demands. Augusta Utilities Department will be responsible for
providing confined space entry and any onsite maintenance so the Consultant can access and
verify the suitability of the manhole. Augusta Utilities Department will be responsible for
providing a competent crew (minimum of three technicians) to accomplish these tasks and
necessary equipment and tools. Augusta Utilities Department will ensure that the crew has
been sufficiently trained on the selection of appropriate sites for proper installation of the
equipment.
Selection of the appropriate site to perform flow monitoring is critical to obtaining accurate
data. The ideal site will have a straight run of pipe with at least three pipe diameters upstream
and downstream of the probe location, and no dimensional variations that will change the
hydraulic characteristics of the flow. Understanding that the probe will generally be placed in
close proximity to a manhole, flow direction should not change abruptly going through the
manhole so that a straight run through the manhole is provided. The manhole should not have
debris, brick or any other objects that might disrupt the flow. A smooth transition through the
manhole with flow conditions resembling that of pipe flow shall be present; and the incoming
pipe invert should be higher than the outgoing pipe invert. The manhole must also be
accessible, not only for installation and recovery of the meter, but also for periodic inspections
during the flow monitoring period. Flow conditions at the ideal site (prior to installation of the
sensor) should have a minimum velocity of 0.75 feet per second.
Augusta Utilities Department and its flow monitoring contractor will be responsible for
installation, maintenance and calibration of the flow monitoring and rain gauge equipment.
Task 3.2 Wet Weather Impacts in FCSBs
Augusta Utilities Department will be collecting and compiling the flow data as collected by
their consultant. This data may be used to baseline flows from specific basins and show the
benefit of CIP projects to reduce inflow into the sanitary sewer system. Additionally, this data
may be used to complete or update an in-depth RDI/I analysis on the sewer basins. The
CONSULTANT will incorporate the data as collected by the flow monitoring contractor and
provided to the CONSULTANT by the contractor or Augusta Utilities Department in the reports
to EPD as identified in Task 5 below. At the request of Augusta Utilities Department the
CONSULTANT may perform the following, which are not included in the current scope:
Attachment number 1 \nPage 8 of 14
Item # 4
The CONSULTANT will perform a Rainfall Intensity-Duration-Frequency (IDF) Analysis
on best available rainfall data to determine the intensity and duration of storms that
could cause the frequent and repetitive SSOs in the Critical Basins. A Technical
Memorandum will be prepared to summarize the findings, conclusions and
recommendations. The Owner will be responsible for providing rainfall data from their
existing tipping rain gauges from the date of installation through the current period and
contain a minimum of 15 minute intervals. In absence of this data or if data
inconsistencies appear, the Consultant will consult the nearest National Oceanic and
Atmospheric Administration weather station or other calibrated and reliable weather
reporting station to calibrate and provide more reliable rainfall data.
The CONSULTANT will utilize the standard engineering methodology known as RTK
method. This method best fits three triangular unit hydrographs to a selected RDII
hydrograph from the flow monitoring data to estimate the fast, medium, and slow RDII
responses.
The Ri parameter is the fraction of rainfall volume entering the sewer system as RDII, Ti
is the time to peak, and Ki is the ratio of time of recession to Ti. The RDII volumes of
three unit hydrographs are designated as R1, R2, and R3. A high R1 value indicates that
the RDII is primarily inflow driven. If more of the total R value is allocated to R2 and
R3, RDII is primarily infiltration driven.
The CONSULTANT will provide data analysis and management of the flow and rainfall
monitoring results leveraging the RDII analysis tool of EPA’s Sanitary Sewer Overflow
Analysis and Planning (SSOAP) Toolbox to conduct wastewater hydrograph
decomposition and estimate three sets of RDII parameters (Ri, Ti, and Ki). The
decomposition allows the development of the synthetic unit hydrograph (SUH).
The following analyses will be supported by the RDII analysis tool:
1. Dry weather flow (DWF) analysis to develop representative weekday and weekend
DWF hydrographs at each metered location including a determination of individual
base wastewater flow and groundwater infiltration (GWI).
2. Wet weather flow analysis to determine the RDII hydrograph for a representative
storm event by subtracting the DWF hydrograph and GWI adjustment flow from the
total monitored hydrograph (the Rainfall IDF analysis of Phase will provide
guidance on selection of the representative storm event; depending upon
antecedent rainfall, the GWI may need adjustment to account for drier or wetter
conditions).
3. Unit hydrograph curve customization to determine Ri, Ti, Ki values by adjusting the
Ri, Ti, Ki parameters for each representative event analyzed. When these best fitted
values are then applied to the monitored precipitation data, the SUH is anticipated
to match the monitored flow.
4. Statistical analysis of RDII parameters to extrapolate Ri, Ti, Ki unit hydrograph
parameters from measured conditions to approximate design storm conditions.
Based on the identification of conflicts and interference structures identified in Task 1,
the CONSULTANT will utilize Augusta Utilities Department’s existing sewer collection
system model to evaluate system performance and level of service during dry and wet
Attachment number 1 \nPage 9 of 14
Item # 4
weather flow conditions. Augusta Utilities Department will provide the model to the
CONSULTANT. If the model configuration must be revised to accommodate
differences in system connectivity that are identified in the field during Tasks 1 and 2,
then the CONSULTANT will notify Augusta Utilities Department of the proposed
change in scope and fee. While Manning’s equation is the standard of choice to
evaluate gravity sewers flowing less than full, the evaluation will involve a wide arrange
of hydraulic parameters (gravity and force mains), constraints (surcharge conditions,
downstream impacts, etc.) and multiple scenarios and alternatives that require a
computerized model. The model will also have hydrologic capabilities so the peak
storm or planning events can be routed and analyzed quickly and effectively.
The CONSULTANT will use SewerGEMS® by Bentley to model the wastewater
collection and transmission system, utilizing Augusta Utilities Department’s existing
model data. The model will be skeletonized, a term often used in modeling processes
where selected critical sewer outfalls and mains, pump stations and force mains are
evaluated in lieu of the entire network.
The dry weather flows from the Task 3.1 will be compared to the total drinking water
used by the tributary customers for each monitored basin or sub-basin. The water
billing data for selected time periods can be queried and formulated to provide an
equivalent average daily usage of water for each mapped meter.
The water meter data will help allocate the measured sewer flow based on approximate
location and each customer’s equivalent daily average use of water. Consumptive
losses for each customer vary and exfiltration within the collection system that is
tributary to the monitor site likely occur. Therefore, the total measured sewer flow and
total average daily water billed will have some inconsistencies and require some
adjustments. The CONSULTANT will review treated water and treated wastewater
records to define a reasonable estimate of consumptive losses. The adjustments will
then be handled by globally adjusting the allocated sewer flow with respect to the
metered water use and standard consumptive losses for the type of customer or water
meter.
Projecting and allocating future dry weather flows will be performed as part of this
evaluation. Actual water consumption data is available for the OWNER and will be
separated into residential, commercial, institutional and industrial usages.
Representative residential and commercial/institutional/industrial usage rates per capita
can be computed and applied to the projected population growth.
Alternatively, future industrial wastewater flows may be evaluated as a contingency or
reserve instead of applying a constant factor to project population growth. The
alternative method for projecting industrial waste flow is more consistent with current
trends as Augusta Utilities Department is shifting away from an industrial base that
requires extensive water use for industrial processes to a much lighter demand of water
and wastewater needs.
The CONSULTANT will utilize at least 12-months of water consumption data provided
by Augusta Utilities Department to develop and evaluate the expected sewer flows in
the sub-basins.
The CONSULTANT will incorporate the dry weather flows, estimated customer flows
and wet weather flows from the flow monitoring effort to update Augusta Utilities
Attachment number 1 \nPage 10 of 14
Item # 4
Department’s existing sewer collection system model and the evaluate the system. The
evaluation will assess the ability of the collection systems in the FCSBs to adequately
convey the expected sewer flow coming into it without overflows. The evaluation will
also consider the impact of higher flows expected during rain events on the hydraulic
grade line in the section and projected flows at which the section cannot contain the
flow with expected overflows in the area. The CONSULTANT will use this information
in evaluating the feasibility of continued separation of sanitary sewers and storm
drainage FCSBs.
The CONSULTANT will review the results of the wet weather analysis with AUGSUTA
and specifically any areas that indicate potential overflows during rain events. Based on
the review and Augusta Utilities Department’s feedback, the CONSULTANT can
develop recommendations for improvements to reduce the potential for sewer
overflows as predicted by the model. Due to the vague nature of this scope at this time,
the development of those recommendations will be an additional service.
Task 4: Tracking and Prioritizing Root Control Program and FOG Program Services
The EPD consent order requires that an ongoing Root Control and FOG Program be maintained
(EPD Attachment 5 – Items #2 and #3) as part of the Corrective Action Plans. Augusta Utilities
Department will continue to implement, monitor and report on the FOG Program and Root
Control program. The CONSULTANT will receive pertinent data and verbiage from the
Augusta Utilites Department in order to complete the reports to EPD as described in Task 5
below. Should Augusta Utilities Department require further assistance in providing this data
for reporting, the CONSULTANT may provide the following, which are not currently included
in this scope:
The CONSULTANT will meet with Augusta Utilities Department staff to review the
information available on the root control service that Augusta Utilities Department has
implemented in the current reporting period. This will include gathering information on
the locations where root control services have been performed, where they are planned
for the next reporting period and any successes that should be noted. The
CONSULTANT will incorporate this information into the reports that are prepared and
submitted to Georgia EPD as required to establish compliance with the Consent Order.
The CONSULTANT will meet with Augusta Utilities Department staff to review the
information available on the FOG Program that Augusta Utilities Department has
implemented in the current reporting period. This will include gathering information on
the locations where FOG related services have been performed, where they are
planned for the next reporting period and any successes that should be noted. The
CONSULTANT will incorporate this information into the reports that are prepared and
submitted to Georgia EPD as required to establish compliance with the Consent Order.
Task 5: Project Management and Reporting
In the coordination and implementation of this scope of work, the CONSULTANT will meet
with Augusta Utilities Department and its contractors to specify work locations, clarify data
interpretation and coordinate information management and transfer. The CONSULTANT has
estimated that monthly coordination meetings will be sufficient for coordination with AUD and
its consultants, beyond the meetings outlined in other tasks.
The CONSULTANT will prepare a report to Georgia EPD outlining the effort expended by
Augusta Utilities Department, the CONSULTANT and its contractors in execution of the action
items required in the Consent Order. This report will contain direct input, reporting verbiage
Attachment number 1 \nPage 11 of 14
Item # 4
and data from Augusta Utilities Department and it’s consultants to update the specifics of efforts
made in the different areas of evaluation as identified above. The CONSULTANT will prepare
a written and digital copy of reports to Augusta Utilities Department and Georgia EPD for
submittal by January 1, 2014 and July 1 2014. The CONSULTANT will work with Augusta
Utilities Department to gather the relevant information required for the reports and submit draft
copies of the report to Augusta Utilities Department for review and comment. The
CONSULTANT will incorporate one round of comments from Augusta Utilities Department
and submit a final copy of the report to Georgia EPD.
SUMMARY OF DELIVERABLES
The nature of the deliverables for this project include technical evaluation services, field evaluation
services, data management services, consultant coordination, formal and informal (memorandums, work
plans, etc.) reporting. A summary of the deliverables identified in this scope of services is presented below
in Table 1.
TABLE 1: Project Deliverables
Task Item Nature of Deliverable Description of Deliverables Anticipated
Task 1 - Evaluation of Previously Combined Collection Systems
1.1 Technical Evaluation Gather existing record documents on each basin,
evaluate expected sanitary sewer routing and
topography to determine best plan for smoking.
1.2 Field Evaluation Smoke test sanitary sewer lines in each basin.
Smoke locations to be uploaded to database.
1.3 Data Management Build online web application for use in displaying
information from database. Upload pertinent GIS
files, record drawings, maps and field data
1.4 Technical Evaluation Evaluate results of smoking with respect to GIS
data and as-builts to determine where and how
interconnections exist. Identify work plan to
further inspect structures to determine nature of
interconnections.
1.5 Field Evaluation Visually inspect structures that may be
interconnected.
1.6 Data Management Inspection data or condition assessment from
structures including photos and video where
appropriate uploaded to web application
1.7 Technical Evaluation Evaluation of all field results and data to
determine where CCTV and dyed water flooding
is required for further analysis. Based on findings
of this section and the information in Task 3, CIP
recommendations will be developed and
reported for correcting cross connections and
separations that are warranted.
Attachment number 1 \nPage 12 of 14
Item # 4
TABLE 1: Project Deliverables (Cont.)
Task Item Nature of Deliverable Description of Deliverable
Task 2 – Collection System Inspection Data Prioritization : Being performed by AUD
Task 3 - Flow Monitoring Work Plan, Coordination and Wet Weather RDI/I Analysis
3.1 Report Provide a work plan memorandum
identifying areas in need of flow monitoring
based on initial findings.
3.2 Consultant Coordination Work with consultant to find best pipes for
monitoring equipment in areas identified in
work plan.
Task 4 – Tracking and Prioritizing Root Control Program and Fog Program Services: Being
Performed by AUD
Task 5 - Project Management and Reporting
5.1 Consultant Coordination Up to 10 (monthly) coordination meetings
with AUD consultants
5.2 Report (DRAFT) July - December 2013 Progress Report for
EPD submitted to AUD for review and
comment
5.3 Report July - December 2013 Progress Report for
EPD submitted to EPD incorporation AUD
comment
5.4 Report (DRAFT) January - July 2014 Progress Report for EPD
submitted to AUD for review and comment
5.5 Report January - July 2014 Progress Report for EPD
submitted to EPD incorporation AUD
comment
COMPENSATION
WK Dickson agrees to work with Augusta Utilities Department on this project on a “Time and Materials
Basis” to complete the types of services discussed in the scope of services. The five (5) tasks discussed in
the scope of services speak to the different tasks required by the consent order agreement between Augusta
Utilities Department and the Georgia Environmental Protection Division. Based on the requirements of the
EPD order, our understanding of the work which Augusta Utilities Department has initiated or completed
to date and our experience working with Augusta Utilities Department on these efforts, we have estimated
the manpower required to complete each task. This information is meant to help establish a working
budget for supporting Augusta Utilities and will be monitored and evaluated monthly throughout the
project to confirm progress with the Augusta Utilities Department’s representatives. Below you will find
the proposed tasks and the estimated manpower for each portion of the project:
Attachment number 1 \nPage 13 of 14
Item # 4
Task 1 – Evaluation of the Previously
Combined Systems $520,000.00
Task 3 – Flow Monitoring Coordination
and Wet Weather Analysis $15,000.00
Task 5 – Project Management and
Coordination with EPD $65,000.00
The above referenced estimates are based on the limited information available on the field condition of
these systems and is subject to be adjusted periodically by the Augusta Utilities Staff according to reporting
from field evaluations. Bills will be prepared monthly and reviewed with staff for services rendered in the
previous calendar month. The rate schedule presented below will be used to evaluate time and materials
billings.
LABOR
Principal $ 200.00/hr.
Senior Project Manager $ 185.00/hr.
Project Manager $ 145.00/hr.
GIS Manager $ 145.00/hr.
Project Engineer $ 125.00/hr.
Engineering Designer $ 115.00/hr.
Two Man Field Crew $ 135.00/hr.
Three Man Field Crew $ 155.00/hr.
GIS Analyst $ 100.00/hr.
Administrative Assistant $ 55.00/hr.
EXPENSES
Reproduction:
♦ Xerox Cost
♦ Blacklines Cost
♦ Mylars Cost
♦ Sepias Cost
Mileage IRS Rate (currently $0.565/mile)
Telephone, Postage Cost
Travel (Meals/Lodging) Cost
Subconsultants Cost + 10%
Attachment number 1 \nPage 14 of 14
Item # 4
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Mims Road Emergency Repair
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve completing funding of Mims Road Emergency Repair in
the amount of $47,561.08. Funding is available in TIA
(Transportation Investment Act) discretionary account as
requested by AED.
Background:On July 12th, a substantial amount of rainfall fell on the basin to
the immediate west of Peach Orchard Road and Mims Road. As a
result, the rainfall caused an existing 48” pipe across Mims Road
to submerge and which created a major road washout. The damage
has impacted telephone, fiber optic, and water services along
Mims Road. In order to restore the road and services back to
operating conditions, an emergency survey and design was
developed in-house, and an emergency contractor was chosen to
perform the construction. Construction is approximately 90%
completed, and Mims Road will reopen by mid-October.
Analysis:Total cost for construction is $247,561.08. Georgia Department of
Transportation (GDOT) funded $200,000 (81%) of construction
through the Local Maintenance and Improvement Grant (LMIG),
which was approved by the Commission on August 20, 2013. The
remaining $47,561.08 must be funded through Augusta, GA.
Financial Impact:Funds are available in TIA discretionary account
Alternatives:1) Approve completing funding of Mims Road Emergency Repair
in the amount of $47,561.08. Funding is available in TIA
discretionary account as requested by AED. 2)Do not approve and
complete emergency project
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
TIA discretionary fund 241
Cover Memo
Item # 5
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on October 7, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 7
Item # 6
Attachment number 1 \nPage 2 of 7
Item # 6
Attachment number 1 \nPage 3 of 7
Item # 6
Attachment number 1 \nPage 4 of 7
Item # 6
Attachment number 1 \nPage 5 of 7
Item # 6
Attachment number 1 \nPage 6 of 7
Item # 6
Attachment number 1 \nPage 7 of 7
Item # 6
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Glenda Y. Kendrick as owner, and
Augusta, Georgia, as optionee, in connection with the Marks
Church Road Reconstruction Project, (50.01 sq. ft.) in fee more or
less and N/A acre of permanent easement, more or less; and
(1,470.24 sq. ft.) of temporary construction easement, more or
less, and N/A temporary driveway easement on Project Marks
Church Road Reconstruction, from property located at: 3643
Jamaica Drive , private, at the purchase price of $900.00.
Background:The property owner has agreed to convey a certain Right-of-Way and
easement to Augusta, Georgia, for the Marks Church Road Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
209825201-52.12116 325-041120-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 7
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Option for Right-of-Way (Towns)
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between James David Towns and Angela Wilgus
Towns, as owner(s), and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project, (N/A sq.
ft.) in fee more or less, and (135 sq. ft.) of permanent easement,
more or less; and (564 sq. ft.) of temporary construction easement,
more or less, on Belair Road Improvement Project, from property
located at: 3844 Belair Road, private, at the purchase price of
$1,304.60 and authorize the Mayor to execute, at the direction of
the Augusta Law Department document necessary for closing.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S)
201823332-52.12116 323-041110-52.12116
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 8
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Phase I-Dirt Road Paving and Road/Street Resurfacing
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Approve Phase I of Dirt Road Paving, and Road/Street
Resurfacing List for year 2013-14, and for information only a
proposed 2014-15 Dirt Road Paving and Road/Street Resurfacing
List.
Background:The City of Augusta, GA has a significant amount of dirt roads that
require grading and paving, and roads and streets that require milling
and resurfacing. In an effort to address these maintenance issues, AED
has generated a Phase I list for approval a priority list to start the
required road and street maintenance process.
Analysis:Roads/Streets included in this item were inspected and rated by
AED staff. See roads/streets attachment. After approval, Phase I
projects will be let individually and constructed.
Financial Impact:Funds of $2,500,000 are available through SPLOST phase III and
IV recapture
Alternatives:1) Approve Phase I of Dirt Road Paving, and Road/Street
Resurfacing List for year 2013-14, and for information only a
proposed 2014-15 Dirt Road Paving and Road/Street Resurfacing
List. 2) Do not approve projects.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST Phase III and IV roads and bridges recapture funds.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 9
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
PHASE I PAVING DIRT ROADS
No. Street Name District Phase
1 Pats Lane District VIII 1
2 Corinth Road District VIII 1
3 Wise Drive District V 1
4 Payton Road District II 1
5 Potter Road District II 1
FUTURE PHASES PAVING DIRT ROADS
No. Street Name District Phase
1 Pistol Road District I TBD
2 Pollard Road District I TBD
3 Deen Avenue District V TBD
4 Jennelle Dr District III TBD
5 Arabian Horse Road District III TBD
6 Chesterfield Road District VI TBD
7 McNutt Road District VII TBD
8 Camp Josey Road District VIII TBD
9 Scavone Way District VIII TBD
10 Foster Rd District I TBD
11 Foster Ln District I TBD
12 Black Berry District VIII TBD
13 Goodrich Street District VIII TBD
14 Parker Road District VIII TBD
15 Gin House Road District VIII TBD
Attachment number 1 \nPage 1 of 2
Item # 9
PHASE I RESURFACING ROADS/STREETS
No. Road/Street Termini District Phase
1 Cadden Rd [US 25 to Rosier Rd] District VI 1
2 Cadden Ct [Cadden Rd to Dead End] District VI 1
3 Miller Street [RA Dent Blvd to James Brown
Blvd] District I 1
4 Robert C. Daniel [Wheeler Rd to Walton Way Ext] District III 1
5 Tracy Drive [Hephzibah-McBean Rd to Dead
End] District VIII 1
6 4-H Club Road [Old Waynesboro to Hwy 56] District VIII 1
7 Pepperidge Dr [US 25 to 100’ West of Stoney
Brook Rd] District VI 1
8 Frontage Road [W Frontage Rd to End at New
Road Section] District VII 1
9 Skinner Mill Rd [Warren Rd to Boy Scout Rd] District VII 1
FUTURE PHASES RESURFACING ROADS/STREETS
No. Road/Street Termini District Phase
1 Richmond Hill Road [Lumpkin Rd to Dead End] District II & VI TBD
2 Elliott Blvd [Rosier Road to Dead End] District VI TBD
3 Wrightsboro Road [Highland Ave to Mark Church
Rd] District III & V TBD
4 Laney Walker [New Savannah Rd to Druid Park] District I & II TBD
5 Tobacco Road [Mike Padgett to Hwy 1 (Deans
Bridge Rd)
District IV, VI &
VIII TBD
6 Barton Chapel Road [Hwy 1 (Deans Bridge Rd to
Gordon Hwy] District III, VI & V TBD
7 Lumpkin Road [Hwy 56 to Deans Bridge Rd] District II & VI TBD
8 Old Waynesboro Road [Hwy 56 to Hephzibah-McBean
Rd] District VI & VIII TBD
9 Wheeler Road [Walton Way Ext to Berkman Rd] District I, III & VII TBD
10 Central Avenue [15 Street to Highland Ave] District I, II & III TBD
Attachment number 1 \nPage 2 of 2
Item # 9
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Raw Water Pumping Station Improvements
Department:Utilities
Caption:Consider proposal from ZEL Engineers to provide final design
services for the upgrade of the raw water pumping station
(RWPS).
Background:
In 2002, ZEL Engineers completed a preliminary design report for
the upgrade of the raw water pumping station serving the
Highland Avenue Water Treatment Plant. This report
recommended various improvements to the pumping station
including the installation of diesel powered pumps and two new
turbine powered pumps. The work recommended in the report has
been completed except for final design and construction of the
new turbines and pumps.
Also, preliminary studies, partly funded by Augusta Engineering,
have been performed by the U.S. Army Corps of Engineers to
develop flood control measures along the Augusta Canal. The
recommended measures were not pursued due to the cost of the
improvements. ZEL has proposed a means to release excess water
during flood events through the sluices for the new turbines that
can be constructed at significantly lower cost.
Analysis:Each of the new pumping units will be capable of delivering 44
million gallons of raw water per day to the Highland Avenue
Plant, thereby greatly enhancing the capacity and reliability of the
RWPS. The new turbine/pump units will also operate more
efficiently than the existing units. This will be a great benefit
during low flow periods when minimum flows in the Augusta
shoals must be maintained. ZEL Engineers has submitted the
attached proposal to provide final design services for the RWPS
improvements; the fee for this work is $494,558.
Financial Impact:$10,000,000 was included in the 2012 bond program for the
RWPS improvements. Funds are available in 512043410-
5212115 / 80413007-5212115.Cover Memo
Item # 10
Alternatives:There are no viable alternatives to this project.
Recommendation:We recommend approval of ZEL Engineers proposal with an
associated fee of $494,558.
Funds are Available
in the Following
Accounts:
512043410-5212115 / 80413007-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
February 8, 2011
Municipal Engineering Water Plants – Distribution
Wastewater Plants – Collection
Investigations – Planning Studies
Recreational Facilities Industrial Parks – Roadways Civil – Structural – Mechanical
Electrical & Instrumentation
Jorge E. Jiménez, P. E. Charles D. Drown, P. E.
Stacey W. Gordon, P. E.
Mitchell E. Freeman, P. E.
Kenneth M. Wardenski, EIT, MCSE
Founded 1946 Zimmerman, Evans and Leopold, inc.
(706) 724-5627 – FAX (706) 724-5789
435 Telfair Street
Augusta, Ga. 30901-2494
October 18, 2013
Mr. Tom Wiedmeier, P.E.,
Director, Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
RE: Proposal for completion of “20250 Upgrade Raw Water Pumping project”
Dear Mr. Wiedmeier:
In previous correspondence we summarized the status of AUD’s 20250 Upgrade Raw Water Pumping
scope progress changes and herein we provided the Department with a summary of the additional
costs anticipated to complete the project. We have attached a worksheet that outlines the remaining
items to bring the project to completion. These funds represent the work yet to be done to complete
of the design documents and provide for Bid Assistance and Construction Administration. We
strongly recommend that at the time of Construction we be allowed to provide the Services of Mr.
Jeff Henderson as Resident Project Representative on an hourly basis because of his experience on
that site with Contract I. We propose to complete the work for a lump sum of $494,558, excluding
Resident Project Representative during construction.
We are prepared to make this project our first priority in order to meet the temporal needs of
Augusta’s financing instrument. We are confident that with your Department cooperation towards
speedy reviews, the project will be completed by December 2015. ZEL looks forward to working
with AUD to complete this project quickly.
Very truly yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Jorge E. Jimenez, P.E.
Principal
Attached Excel worksheet.
Attachment number 1 \nPage 1 of 1
Item # 10
ZEL Engineers
Professional Services Proposal Cost Worksheet
20250 Upgrade Raw Water Pumping
Augusta Utilities Department
Task Description Hrs Cost
F Final Design Engineering Services - Contract 2 1/3 in Contract 1 1,194 140,241$
6 Coordination - Project Review with Staff Contract 2 55 6,515$
8 Project Management Project Meetings - Contract 2 117 13,740$
10 Drawing: Cover Sheet - Contract 2 4 501$
12 Drawing: General Arrangement - Contract 2 17 1,976$
14 Drawing: Site Grading Plan Contract 2 17 1,976$
16 Drawing: Site Parking, Tank Sites, Rear Access, Public Access - Contract 2 35 4,077$
17 Drawing: Site Parking, Back Roadway, Public Access, Screenings Removal - Contract 2 17 1,976$
21 Drawing: Yard Piping Contract 2 17 1,976$
22 Drawing: Intake Plan - Contract 2 17 1,976$
23 Drawing: Intake Structural - Contract 2 20 2,307$
24 Drawing: Intake Details, Arrangements, Coffer Dam - Contract 2 20 2,363$
25 Drawing: Intake Details, Sections - Contract 2 17 1,976$
26 Drawing: Intake Accessories (rake, diversion equipment, gates, operators, etc.) Contract 2 50 5,928$
28 Drawing: Foundation Sublevel Plan - Contract 2 20 2,363$
31 Drawing: Floor Plan @ Elevations #1 Hydro Power Station - Contract 2 17 1,976$
32 Drawing: Floor Plan and Elevations #2 Hydro Power Station - Contract 2 17 1,976$
33 Drawing: Floor Plan and Elevations #3 Operations and Control - Contract 2 15 1,805$
35 Drawing: Architectural Sections and Details # 1 - Contract 2 24 2,866$
36 Drawing: Architectural Sections and Details # 2 Operations and Control - Contract 2 12 1,433$
38 Drawing: Architectural Sections and Details #3 Operations and Control - Contract 2 12 1,433$
40 Drawing: Roof and framing plan # 1 - Contract 2 29 3,415$
41 Drawing: Roof and framing plan # 2 - Contract 2 29 3,415$
42 Drawing: Roof and framing plan # 3 Operations and Control- Contract 2 15 1,707$
44 Drawing: Roof and framing sections Contract 2 28 3,302$
45 Drawing: Roof and framing sections Operations and Control Contract 2 14 1,651$
46 Drawing: Sluice Channel and Turbine Room Sections # 1 Contract 2 17 1,976$
47 Drawing: Sluice Channel and Turbine Room Sections # 2 Contract 2 17 1,976$
56 Drawing: Turbine Room Arrangement and Sections Contract 2 17 1,976$
57 Drawing: Turbine Room Elevation Contract 2 17 1,976$
58 Drawing: Turbine Pump Room Arrangement and Sections 1 Contract 2 17 1,976$
59 Drawing: Turbine Pump Room Arrangement and Sections 2 Contract 2 17 1,976$
61 Drawing: Turbine Room Architectural Contract 2 33 3,921$
October 18, 2013
Remaining Effort
g ,$
63 Drawing: Turbine Room Arrangement and Sections #2 Contract 2 17 2,053$
64 Drawing: Turbine Building Architectural 1 Contract 2 27 3,142$
65 Drawing: Turbine Building Architectural 2 Contract 2 24 2,832$
67 Drawing: HVAC #1 Contract 2 24 2,799$
68 Drawing: HVAC #2 Contract 2 24 2,799$
72 Drawing: Small Piping Plans and Details Contract 2 17 1,976$
75 Drawing: Misc. Details 1 Contract 2 17 1,976$
76 Drawing: Misc. Details 2 Contract 2 17 1,976$
78 Drawing: Architectural Details Contract 2 26 3,065$
80 Drawing: Electrical P&ID Contract 2 20 2,363$
83 Drawing: Electrical Power Supply Contract 2 20 2,363$
87 Drawing: Electrical Schedules #1 Contract 2 20 2,363$
88 Drawing: Electrical Schedules #2 Contract 2 20 2,363$
90 Project Review Definition (60) Contract 2 42 4,983$
92 Specifications for Equipment Contract 2 35 4,109$
94 Final Contract Documents Contract 2 7 854$
96 Compile Project Schedule for Construction Sequence Contract 2 19 2,188$
98 Submittals to review agencies (NPS, EPD, ACA, SHPO) Contract 2 13 1,552$
Bid Assistance Services 0% in Contract 1 358 42,060$
100 Pre Bid Conference Contract 2 113 13,308$
102 PreBid clarifications and interpretation, addenda, Contract 2 79 9,285$
104 Bidder Prequalification Contract 2 103 12,082$
106 Bid Evaluation and Recommendation Contract 2 63 7,384$
Engineering During Construction Services 25% in Contract 1 1,624 190,825$
108 Pre Construction Conference Contract 2 32 3,797$
110 Shop Drawing Review Contract 2 385 45,226$
112 Bi-Weekly Progress Meeting Contract 2 232 27,311$
114 Periodic Site Visits Contract 2 307 36,097$
116 Conflict Resolution Contract 2 240 28,193$
118 Regulatory Agency Communications Contract 2 56 6,574$
122 Final Inspection Contract 2 149 17,538$
124 Closure Documents Contract 2 108 12,697$
125 Certification Contract 2 12 1,360$
Subtotal Totals 3,176 373,125$
901 ADDITIONAL SCOPE: Flood Relief Modifications 1,060 124,532$
REMAINING WORK FOR PROJECT COMPLETION TOTAL 4,236 497,657$
Repaining Funds in Original PO (3,099)$
T O T A L 494,558$
Attachment number 2 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Rev. Melvin Ivey
Department:Clerk of Commission
Caption:Presentation by Rev. Melvin Ivey regarding the Solid Waste
Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Sole Source Procurement of Repair Parts for Raw Water Pump #4 Speed Increaser
Department:Utilities
Caption:Approve the sole source procurement of repair parts for the #4
pump speed increaser at the Goodrich Street Raw Water Pump
Station.
Background:We have recently been addressing issues with the speed increaser
for our #4 raw water pump at the Goodrich Street Raw Water
Pump Station. During this process we have found that the gear set
for this unit must be custom manufactured and require about two
months to complete. We requested the attached quote for a spare
set of gears for this unit in order to reduce the potential downtime
if future gear repair is necessary. The quote is for one set of gears
and shafts for the unit which will be coated to preserve them for
storage. The quoted cost is $95,465.00.
Analysis:The #4 unit is our highest producing pump and when it is out of
service we must supplement our pumping capacity using the
diesel-driven pumps. This is a very costly option due to the cost of
diesel fuel. Running one diesel at full capacity costs
approximately $10,000.00 per day. We believe that reducing the
potential repair time for this unit would be of great benefit to
Augusta.
Financial Impact:Delivered cost is $95,465.00.
Alternatives:None recommended
Recommendation:Approve the sole source procurement of a replacement set of gears
and shafts for the #4 Raw Water Pump speed increaser from the
manufacturer. Falk Renew Prager, at a cost of $95,465.00.
Funds are Available
in the Following
Accounts:
506043510-5425110
Cover Memo
Item # 12
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Item # 12
Engineering Services Committee Meeting
10/28/2013 12:55 PM
Sole Source Repair Parts for Water Treatment Plant Flocculator
Department:Utilities
Caption:Approve the purchase of repair parts for a flocculator at the
Highland Avenue Water Treatment Plant from a sole source
vendor.
Background:One of the flocculator mechanisms at the Highland Avenue Water
Treatment Plant is in need of a complete rebuild. This equipment
was originally manufactured in the early 1980's and the original
manufactorer no longer handles the parts but has sold the rights to
the design to Jim Myers & Sons, Inc in Charlotte, NC. It is our
understanding that Myers is the company that fabricated the parts
for the manufacturer when it was being produced. We have
received the attached quotation from Jim Myers & Sons, Inc. for
the parts needed at a total cost of $47,033.00.
Analysis:The time required to manufacture and install these parts is
estimated to be as long as four months. This unit is an important
part of our treatment process and needs to be placed back into
service prior to the high water demand experienced during
summer months.
Financial Impact:$47,033.00 from Budget Account 506043520-5318110
Alternatives:None
Recommendation:We recommend approval of the purchase of these flocculator
repair parts from Jim Myers & Sons, Inc. as a sole source supplier
at a cost of $47,033.00.
Funds are Available
in the Following
Accounts:
506043520-5318110
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
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