HomeMy WebLinkAbout2013-10-07-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 10/7/2013- 12:55 PM
ENGINEERING SERVICES
1. Approve funding for the final phases of the Design Consultant
Services Supplemental Agreement One, with Cranston
Engineering Group for CPB 328-041110-211828012, 15th
Street over the Augusta Canal Bridge Repair and Restoration
Project in the amount of $159,560 as requested by AED.
Attachments
2. Approve Memorandum of Agreement (MOA) between
Augusta, Georgia and the Georgia Department of
Transportation (GDOT) to install and maintain new roadway
lighting along Broad Street (SR 28) between 4th Street and 5th
Street as requested by AED/TE.
Attachments
3. Receive a report as information from the Environmental
Services Department (ESD) regarding a herbicide application
(s) program for vacant lots and right-of-ways.
Attachments
4. Motion to approve the minutes of the Engineering Services
Committee held on September 23, 2013.
Attachments
5. Motion to approve the acceptance of a donated permanent
easement from Dr. Harold M. Mims, as owner, to Augusta,
Georgia, in connection with the Mims Road Repair at Mims
Pond Project, said permanent easement consists of 1,284.8 sq.
ft. (0.0295 acre), more or less, of permanent drainage and
utility easement, and 498.7 sq. ft. (0.0114 acre), more or less,
of permanent easement for construction and maintenance of
slopes (B), from the property located at 2243 Mims Road,
private.
Attachments
6. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Harold Clark and Jeanette I. Clark, as
owner, and Augusta, Georgia, as optionee, in connection with
the Belair Road Improvement Project, consisting of (N/A sq.
Attachments
ft.) in fee, more or less, and (162 sq. ft.) of permanent
easement, more or less; and (1,276 sq. ft.) of temporary
construction easement, more or less, on Project the Belair Road
Improvement, from property located at: 3642 Belair Road,
private, at the purchase price of $313.00.
7. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between The Estate of Mary Evelyn Crouch
Burrum, as owner, and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project,
consisting of (1,550 sq. ft.) in fee, more or less, and (N/A sq.
ft.) of permanent easement, more or less; and (618 sq. ft.) of
temporary construction easement, more or less, on Project the
Belair Road Improvement, from property located at: 3867
Belair Road, private, at the purchase price of $3,418.00.
Attachments
8. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Arlene F. Junod, as owner, and
Augusta, Georgia, as optionee, in connection with the Belair
Road Improvement Project, consisting of (400 sq. ft.) in fee,
more or less, and (N/A sq. ft.) of permanent easement, more or
less; and (285 sq. ft.) of temporary construction easement, more
or less, on Project the Belair Road Improvement, from property
located at: 3735 Belair Road, private, at the purchase price of
$1,286.00.
Attachments
9. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Paul Davis, as owner, and Augusta,
Georgia, as optionee, in connection with the Marks Church
Road Reconstruction Project, 0.010 acre (433.07 sq. ft.) in fee
more or less and N/A acre of permanent easement, more or
less; and (3,894.79 sq. ft.) of temporary construction easement,
more or less, and N/A temporary driveway easement on Project
Marks Church Road Reconstruction, from property located at:
2902 Raes Creek Road, private, at the purchase price of
$3,700.00.
Attachments
10. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between John M. Hinnant and Loretta J.
Hinnant, as owner, and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project,
consisting of (N/A sq. ft.) in fee, more or less, and (144 sq. ft.)
of permanent easement, more or less; and (2,752 sq. ft.) of
temporary construction easement, more or less, on Project the
Attachments
Belair Road Improvement, from property located at: 3714
Belair Road, private, at the purchase price of $484.00.
11. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Virginia Newman, as owner, and
Augusta, Georgia, as optionee, in connection with the Belair
Road Improvement Project, consisting of (N/A sq. ft.) in fee,
more or less, and (N/A sq. ft.) of permanent easement, more or
less; and (3.002 sq. ft.) of temporary construction easement,
more or less, on Project the Belair Road Improvement, from
property located at: 3754 Belair Road, private, at the purchase
price of $200.00.
Attachments
12. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Tasha M. Mohler and Thaddeaus M.
Mohler, as owner, and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project,
consisting of (412 sq. ft.) in fee, more or less, and (N/A sq. ft.)
of permanent easement, more or less; and (250 sq. ft.) of
temporary construction easement, more or less, on Project the
Belair Road Improvement, from property located at: 3729
Belair Road, private, at the purchase price of $1,311.00.
Attachments
13. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Clyde Hill, Sr., and C. Louise Hill, as
owner(s), and Augusta, Georgia, as optionee, in connection
with the Marks Church Road Reconstruction Project, (50 sq.
ft.) in fee more or less and N/A acre of permanent easement,
more or less; and (558.57 sq. ft.) of temporary construction
easement, more or less, and one temporary driveway easement
on Project Marks Church Road Reconstruction, from property
located at: 3658 Jamaica Drive, private, at the purchase price of
$450.00 and authorize the Mayor to execute, at the direction of
the Augusta Law Department document necessary for closing.
Attachments
14. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between The Estate of Ralph S. Kennedy, the
Ralph S. Kennedy Trust B, and the Ralph S. Kennedy Trust C,
as owner(s), and Augusta, Georgia, as optionee, in connection
with the Augusta Signal and Lighting Upgrades (Walton Way)
Project, 0.004 acre (165.60 sq. ft.) more or less in fee simple
and N/A sq. ft. of permanent easement, more or less; and (N/A
sq. ft.) of temporary construction easement, more or less, from
property located at: 1101 Walton Way, private, at the purchase
Attachments
www.augustaga.gov
price of $662.00 and authorize the Mayor to execute, at the
direction of the Augusta Law Department document necessary
for closing.
15. Award Consultant Services Agreement to AMEC, Inc. in the
amount of $484,452.54 for the Stormwater Utility Fee
Implementation Project CPB 328-041110-211828002 to be
funded through SPLOST VI as requested by AED.
Attachments
16. Approve Supplemental Agreement 15 and Change Number 17
in the amount of $28,112 from Jacobs Engineering Group Inc.,
to update the specials studies as part of the environmental
document re-evaluation and approval process which will
enable construction funds to be authorized and plans updated in
accordance with the new GDOT guidelines for the Georgia
EPD and US Army Corps of Engineers for approval of the
Stream Buffer Variances and Individual Permit, respectively,
on the projects to improve Windsor Spring Road from SR
88 in Hephzibah to Willis Foreman Rd (Phase V) 323-04-
299823786 and from Willis Foreman Road to Tobacco Road
(Phase IV) 323-04-299823766 as requested by AED.
Attachments
Engineering Services Committee Meeting
10/7/2013 12:55 PM
15th Street over Augusta Canal Bridge Repair and Restoration Project Bid# 11-134 -SA#1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve funding for the final phases of the Design Consultant
Services Supplemental Agreement One, with Cranston
Engineering Group for CPB 328-041110-211828012, 15th Street
over the Augusta Canal Bridge Repair and Restoration Project in
the amount of $159,560 as requested by AED.
Background:The 15th Street over the Augusta Canal Bridge (aka, Archibald
Butt Memorial Bridge) is likely the most historic and iconic
bridge structure in Augusta, Georgia. Constructed in 1914 and
dedicated by President William H. Taft, this bridge has served one
of Augusta’s primary corridors, 15th Street, for nearly 100 years
with only one known structural rehabilitation in 1999 and no
known aesthetic restoration beyond periodic painting. In July
2012, commission approved award of the initial design phases of
the project that included concept development, survey, and
environmental documentation to Cranston Engineering
Group. The findings and recommendations of this initial phase
include: replacement of the bridge deck, rehabilitation of the rib
girders, improvements to sidewalks, roadway approaches, and
lighting as well as restoration of the ornamental features of the
bridge. The purpose of this item is to continue the project and
move it from concept into detailed design and move the project to
construction. Moreover, this project is also on the approved Band
1 construction list for the Transportation Investment Act of 2010
(aka, TIA, TSPLOST).
Analysis:In July 2011, commission approved the initial design phases of the
project that included concept development, survey, environmental
documentation and public involvement. The purpose of this item
is to move the project from concept to final design and
construction.
Financial Impact:$159,560 will be funded through SPLOST Phase VI
Alternatives:1. Approve funding for the final phases of the Design Consultant
Services Supplemental Agreement One, with Cranston
Cover Memo
Item # 1
Engineering Group for CPB 328-041110-211828012, 15th Street
over the Augusta Canal Bridge Repair and Restoration Project in
the amount of $159,560 as requested by AED. 2. Do not approve
Recommendation:Approve alternative #1
Funds are Available
in the Following
Accounts:
328-041110-5212115/211828012-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 328-04-211828012
Supplemental Agreement Number: 1
Purchase Order Number: P212305
WHEREAS, We, Cranston Engineering Group Consultant, entered into a contract with Augusta-
Richmond County on 8/7/12, for engineering design services associated with the 15th St. Bridge
over the Augusta Canal, Bid #11-134, File Reference No.12-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional work includes Part II Construction Documents Preparation
& Part III Construction Phase Services
It is agreed that as a result of the above described modification the contract amount is increased
by $159,560.00 from $207,540.00 to a new total of $367,100.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2013
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 328-041110-211828012 15th St. Bridge
over the Augusta Canal & the Broad Street On-Ramp over Lake Olmstead for
Supplemental Agreement One to Cranston Engineering, Group in the amount of
$159,560 to be funded from SPLOST PHASE VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 207,540$
Special 1% Sales Tax, Phase VI 159,560$
367,100$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek 3rd 367,100$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
information reference this request, contact Engineering at ext 5070. Thanks
Mayor Deke S. Copenhaver
CAPITAL PROJECT BUDGET
BRIDGE REHABILATION & REPAIRS
Bid Item 11-134
CPB#328-041110-211828012
( 15th St Bridge over the Augusta Canal, & Broad St On-Ramp over Lake Olmstead )
9.26.2013
Attachment number 2 \nPage 1 of 2
Item # 1
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
BRIDGE REHABILATION & REPAIRS
Bid Item 11-134
CPB#328-041110-211828012
( 15th St Bridge over the Augusta Canal, & Broad St On-Ramp over Lake Olmstead )
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPECIAL 1% SALES TAX, PHASE VI
328-041110-6011110-211828012 ($207,540)($207,540)
SPECIAL 1% SALES TAX, PHASE VI ($159,560) ($159,560)
328-041110-6011110-211828012
TOTAL SOURCES: ($207,540) ($159,560) ($367,100)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828012 $207,540 $159,560 $367,100
TOTAL USES: $207,540 $367,100
9.26.2013
Attachment number 2 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Broad Street Lighting – GDOT Memorandum of Agreement (SR28/4th St & 5th St)
Department:Abie Ladson, Director
Caption:Approve Memorandum of Agreement (MOA) between Augusta,
Georgia and the Georgia Department of Transportation (GDOT)
to install and maintain new roadway lighting along Broad Street
(SR 28) between 4th Street and 5th Street as requested by
AED/TE.
Background:In 2009, all roadway and pedestrian lighting was upgraded along
Broad Street between 5th Street and 13th Street. Currently, there
is a proposed project by the Augusta Engineering Department
(AED) to extend this project to 4th Street. Since this section of
Broad Street is designated State Route 28, Georgia DOT requires
that the local government enter into a MOA to cover future
maintenance of the lighting prior to issuance of a utility permit.
Analysis:Project will significantly improve lighting of the corridor by
replacing 10 overhead and 3 pedestrian level lights with 18
overhead lights and 10 pedestrian level lights. Approval of the
MOA is the final step for AED to obtain the necessary permit for
the upgrading the lighting.
Financial Impact:AED is currently maintaining the existing lighting along this
section of Broad Street at an annual cost of approximately
$2,725.08/year. The total cost of the new lighting will be
approximately $5,812.08; an increase of $3,087/yr.
Alternatives:1. Approve MOA between Augusta, Georgia and Georgia DOT to
install and maintain new roadway lighting along Broad Street (SR
28) between 4th Street and 5th Street. 2. Do not approve and
lighting project cannot proceed.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following Fund 276 Cover Memo
Item # 2
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
phnr & Nm*reqg ffqt65qmm, hu apryrrlvcd. by tfu Comnlldlollt e rrfflfial Y{lI h eltt b tltc frct* oIeffifiraln!,uei mrffirmamni i*rai a*rwrcra a nurr Wv a. dt 5st0, Ilralu
Broad Street Lighting - GDOT Memorandum of Agreement'Agenda ltem dtd 09./78/73
UNIoRANDI'II OF AGREEUBTT
FOR
RON)WAY IIICIETIIIG ON STATE ROIITB 28 / BROAD STRBET
cllrslsTltrc oF
10 ller PedegErian Llghting Stnrcturea, 9 Upg6ades to ExlatLngStreeE/Pedcstrian Ltghtlag StructurGa, and net-cntl.on of I f:rtecJ.ngPedestrLan LJ.ghting Stnrcturcg by Peral.t lto. 1101687 oa and alongSEate Rout,c 28/Broad Street begLaaJ.ng at 5th Stsreet and coaEinuingto 4th Street ia Rl.chond County
BBTlfBNt
The City of August,a, acting by and through its City Council,
hereinaft,er called the CIT[, and the DeparEnenE of Transportation, an
agency of the Stat,e of Georgia, hereinaft.er called the DEptRmlElrT.
REIATIVE TO
The CLty is requeetsing Eo inetall 10 neu pedestrian lighEing
structuree, upgrade 9 existing Et,reeE/pedeeErian lighting st,ructures,
and retsain 8 existing pedesErian lighE,ing st,ructureE by permit, No.
11.01.587 on and along State Route 2g/Broad Street beginning aE 5Eh StreeE
and continuing to 4th Street. in Richmond Countsy-
r. IT IS TEE ITTTE!|TIOT O8 TEB PARTIES:
A. That the CITY, only to the extenL t,hat it may be bound by
conEracts which may hereafter be entered into, shall be responsible for
the following:
1. The CfTt shall IneEall, LocaEe, provide Ehe Energy, Operatse,
Maintain and Design addit,ional roadway lighting in accordance wiEh Ehe
G}eorgia Department, of Transport,at,ion'a Deeign Poricy Manual, arong the
existing roadway of Stat,e Routse 2g/Broad Street beginning at, sth SEreeE
and continuing to 4th Street, in Richmond CounEy.
2. The CIT[, in its operat,ion and maintenance of the 1ighting
syst,ema, ehalI not in any way alter the ts1qpe or location of any of the
various components which make up the ent,ire right,ing aystem without,
Lof5
Attachment number 1 \nPage 1 of 5
Item # 2
prior writ,ten approval from Ehe DEPARUBIT.
3. The CITY shalI at all times indemnify and save harmlese the
DEPARTIIEIIT and the State of Georgia, to the ext,ent, allowed by law, from
any and a1l responsibiliEy for damages or liability, or bot,h. which may
resulE from the inetallat,ion, construct,ion, reconatrucEion, operaEion,
maint,enance or repair, or any combinat,ion of any of the foregoing.
4. The CITY assumes fuII reeponsibiliEy for the requirements of
the Georgia Ut.ility Facility Protectsion Act.
II. IT Ig FURTEER AGnEBD, that, the DEPARltrtEllT, only Eo the extent that
it may be bound by cont,racEs which may hereafEer be ent,ered into, shall
reaerve Ehe right Eo remove the aforement.ioned lighting upgrades in the
event that. tshe CITT elecEs to de-energize or fails to properly maintain
any individual comlronent within Ehe systema or the conplet,e systsem(s)
including 1rcles, masE anns, luminaires, foundatione and associated
wiring. In addit,ion the DEPARfUntT reserves tshe righE, at its eole
discretion, Eo remove or replace any lighting upgradee where the public
safeEy is aE any t,ime corpromi.sed by the acEions or inactione of Ehe
CTTY.
2of5
Attachment number 1 \nPage 2 of 5
Item # 2
III. IT I8 FURIEER AG8BBD, thaE. this Agreement shall remain in effect,
for a period of fifEy (50) years.
Iv. IT rs EmIEEn AGRED, the covenant,s herein contained shall, excepE
as otherwise provided accrue to the benefit of and be binding upon t,he
successors and assigne of the part,ies hereto.
Ttris document, is a licooranduu of Agreeucot e)q)ressing the preeent
intent,ions of t,he parties. Nothing conEained. herein shall reguire the
undert,aking of any ac!, project, study, anarysis, or any other activity
by any partsy unEil a cont.ract for such acEivity is executed. Nor shal1
this document, reguire t,he oqlenditure of any funds by any party unt,il a
conEract, auEhorizing such e:<penditure ie execut,ed.
However, nothing cont,ained herein sha1l be conetrued t.o prohibiE
any party's underEaking any act, projects, sEudy, analyeis, or any other
act,ivity, which the party is required by 1aw t,o cont,ract, E,o underEake as
ParE of any ot,her program, which fulfills some funcEion ehown herein as
inuended to be performed by the party undertaking such acE, project,,
study, analysis, or any other activity.
3of5
Attachment number 1 \nPage 3 of 5
Item # 2
rN wrrNEss WHEREOF, t,he parties hereto have executed thisl[oorandum of Agrrcansnt to be executed by their duly authorizedofficiale, and their reapective seals attalhed hereto.
Signed and delivered
this
-
day of-
201 , inthe presence of:
WITNESS
GEORGIA DEPARTMENT OF TRA}ISPORTATION
STATE UTILITIES ENGINEER
REQIIBSTBD BY: CITY OF AUGUSTA, GBORGIA
BY:BY:
TITLE:
BY:
WITNESS
(oFHChL SEAL OF CrrY OF AUGUSTA)
City Clerk
NOTARY PUBUC
My Commission Expires:
SWORN TO AND SI.'BSCRIBED BEFORE
ME ON TTIIS
-
DAY OF
20t .
Att,est:This Agreement approved by theCity Counsel at a meeting heldat on BY:tneffi ,2OL
4of5
Attachment number 1 \nPage 4 of 5
Item # 2
Attachment number 1 \nPage 5 of 5
Item # 2
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Herbicide application program
Department:Environmental Services
Caption:Receive a report as information from the Environmental Services
Department (ESD) regarding a herbicide application(s) program
for vacant lots and right-of-ways.
Background:At a recent committee/commission meeting, a request for
information was made for the ESD and the Engineering
Department to develop a plan around herbicide applications for
both vacant lots and right-of-way. The ESD took the lead on this
project and started evaluations of various chemicals and
programs. Initially we started with internal resources and then
progressed to the UGA extension office. Both of these resources
directed us to other individuals and resources which could add
value to a herbicide program. We finally ended with a contact at
GDOT who is responsible for all of the state right-of-way
herbicide programs for Georgia. Based on all the information
gathered and interviews conducted, the state program appears to
be the most comprehensive and applicable to Augusta’s needs.
Analysis:The proposed herbicide program is closely based on the plan
developed by GDOT. Herbicide would be applied by spray truck,
tractor with sprayer attachment, and ATV with a sprayer. The
intended spray areas would be a majority of public right-of –ways
throughout Augusta in an effort to eliminate unsightly or
undesired vegetation. This includes, but is not limited to, woody
vegetation, Johnson grass and all broadleaf weeds. The desired
end result is a suppressed rate of growth for turf grass and
reduction of all non-turf grass vegetation. The plan consists of
three strategic applications of selective and non-selective
herbicides. Spray cycle one is an application which occurs in
January through March and focuses on the use of herbicides that
are designed to control emerging growth and prevent unwanted
vegetation from germinating. This is considered a pre-emergent.
The goal here is to stop the vegetation before it begins. As seen in
the attachments, the pre-emergent is the lowest cost spray
program, which should, over time, reduce the amount of post
emergent spraying required, which is the most costly application.
Spray cycle two is an application which occurs in May and June
Cover Memo
Item # 3
and focuses on the use of herbicides that eliminate unwanted
vegetation and regulate seed head formulation on the desired turf
grasses. This is considered a post-emergent application as it is
addressing plants which have already grown. The targeted areas
are suppressing the growth of turf grass, aggressively eliminating
woody vegetation, a selective herbicide for Johnson grass as well
as a selective herbicide for crabgrass and other undesirable
grasses. Spray cycle three is an application which occurs in July
through September and focuses on the use of herbicides that slow
the growth of desired turf grasses and kills Johnson grass. This
spray cycle is considered a post emergent application as it is
addressing plants which have already grown. GDOT considers
this spray to be an “as needed” application. The ESD is under the
assumption that because it slows turf grass development, this
could reduce the amount of right-of-way mowing which is
required. The ESD sees this as a solid program which should work
well for right-of-ways and all Augusta owned properties. This
program would require Augusta to have staff with the proper
applicator licenses and endorsements as issued by the state.
Augusta has options as it relates to the implementation of a
herbicide program. It could be in internal service provided by one
of our departments, or it could be a contracted service provided by
an appropriate third party. There are some issues which would
need to be addressed to ensure the success of such a program.
First, to utilize this program on privately owned vacant lots could
be challenging. Augusta only has a right to remedy when the
property is in an overgrown state. We could spray at that point;
however, we would be limited to take full advantage of the pre-
emergent and post-emergent cycles of the program. This could
make the program less effective overall, however, could still
reduce the amount of cuts made on a specific property. Second,
would be addressing public perception and concerns about
spraying chemicals around residential properties. Next, there is
potential for collateral damage to private property due to wind
drift or over spray.
Financial Impact:The ESD has developed a cost model of what this program is
anticipated to cost. It is anticipated to cost Augusta approximately
$300,500 annually which includes labor, operational costs and the
chemicals. The first year cost is anticipated to be close to
$472,000 which includes the capital cost to acquire the assets to
deploy the herbicide. At this time, the ESD does not have a good
understanding on the avoided costs that Augusta could benefit
from. This cost avoidance would come from not needing to mow
or maintain the vegetation as frequently.
Alternatives:Continue to mow and maintain right-of-way and lots in a
conventional method.
Cover Memo
Item # 3
Recommendation:Find funding for a spray program, and determine if the program
should be administered internally or as a contract service.
Funds are Available
in the Following
Accounts:
Unidentified
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Spray Cycle 1 - Pre-emergent Jan-Mar
Product Ounces Per Acre Cost Per Acre
Roundup Pro 8 $1.12
Oust 0.25 $1.33 Labor Cost Per Year
Milestone 3.5 $10.64 1.5 FTE Certified Applicator $54,601.50
Surfactant 6 $1.02 Benefits $19,110.53
Cost per acre $14.11
Spray Cycle 1 Cost $32,006.69 Cost of Labor $73,712.03
Spray Cycle 2 - Post emergent May-Jun
Product Ounces Per Acre Cost Per Acre
Plateau 4 $7.16
Garlon 16 $8.96
Outrider 1 $16.00
Surfactant 6 $1.02 Operational Costs
Sencor 4 $17.48 R&M/Fuel $25,000.00
Cost per acre $50.62
Spray Cycle 2 Cost $114,865.55 Operational Costs $25,000.00
Spray Cycle 3 - Post emergent Jul-Sep
Product Ounces Per Acre Cost Per Acre
Plateau 4 7.16
Surfactant 6 1.02 Capital Costs
Outrider 1 16 Spray Truck $150,000.00
Cost per acre 24.18 ATV sprayer $15,000.00
Spray Cycle 3 Cost $54,868.61 3 pt sprayer $6,000.00
Total Materials Cost $201,740.86 Cost of Captial $171,000.00
Program Cost
Material $201,740.86
Labor $73,712.03
Operational $25,000.00
Total Program Cost $300,452.88
Capital $171,000.00
Total First Year Cost $471,452.88
At
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3
Cost of Roads Assumptions
Feet per mile 5,280
Sq feet per acre 43,560
Roadway types Miles % to spray Width of spray Acres
Urban local 989.42 20.00%10 479.72
Urban collector 68.6 25.00%10 41.58
Urban minor arterial 71.48 25.00%10 43.32
Urban major arterial 223.8 50.00%20 542.55
Urban Freeway/Expressway 14.38 50.00%30 52.29
Interstate/Principle Arterial 78.37 100.00%30 569.96
Private Street 44.91 0.00%0 0.00
Dirt Roads 4.83 100.00%30 35.13
Alley 1.91 100.00%10 4.63
Vacant Lot Estimate 500
Total 2269.17
Product Cost Per Ounce
Roundup Pro $0.14
Oust $5.30
Milestone VM $3.04
Plateau $1.79
Garlon $0.56
Sencor $4.37
Outrider $16.00
Hyvar XL $0.50
Razor Burn $0.81
Poast $0.77
Diablo $0.50
Rodeo $0.15
Milestone VM Plus $0.31
Transline $1.56
Surfactant $0.17
Attachment number 1 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 23, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 5
Item # 4
Attachment number 1 \nPage 2 of 5
Item # 4
Attachment number 1 \nPage 3 of 5
Item # 4
Attachment number 1 \nPage 4 of 5
Item # 4
Attachment number 1 \nPage 5 of 5
Item # 4
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Motion to Approve Donation of Permanent Easement
Department:Law
Caption:Motion to approve the acceptance of a donated permanent
easement from Dr. Harold M. Mims, as owner, to Augusta,
Georgia, in connection with the Mims Road Repair at Mims Pond
Project, said permanent easement consists of 1,284.8 sq. ft. (0.0295
acre), more or less, of permanent drainage and utility easement, and
498.7 sq. ft. (0.0114 acre), more or less, of permanent easement for
construction and maintenance of slopes (B), from the property
located at 2243 Mims Road, private.
Background:The property owner has agreed to donate the permanent easement to
Augusta, Georgia, for the Mims Road Repair at Mims Pond Project.
Analysis:Acceptance of the donated property is necessary for the project.
Financial Impact:N/A
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 2
Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Harold Clark and Jeanette I. Clark, as
owner, and Augusta, Georgia, as optionee, in connection with the
Belair Road Improvement Project, consisting of (N/A sq. ft.) in
fee, more or less, and (162 sq. ft.) of permanent easement, more or
less; and (1,276 sq. ft.) of temporary construction easement, more
or less, on Project the Belair Road Improvement, from property
located at: 3642 Belair Road, private, at the purchase price of
$313.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 6
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 2
Item # 6
Attachment number 1 \nPage 2 of 2
Item # 6
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between The Estate of Mary Evelyn Crouch
Burrum, as owner, and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project, consisting
of (1,550 sq. ft.) in fee, more or less, and (N/A sq. ft.) of
permanent easement, more or less; and (618 sq. ft.) of temporary
construction easement, more or less, on Project the Belair Road
Improvement, from property located at: 3867 Belair Road, private,
at the purchase price of $3,418.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 7
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 2
Item # 7
Attachment number 1 \nPage 2 of 2
Item # 7
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Arlene F. Junod, as owner, and Augusta,
Georgia, as optionee, in connection with the Belair Road
Improvement Project, consisting of (400 sq. ft.) in fee, more or
less, and (N/A sq. ft.) of permanent easement, more or less; and
(285 sq. ft.) of temporary construction easement, more or less, on
Project the Belair Road Improvement, from property located at:
3735 Belair Road, private, at the purchase price of $1,286.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 8
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 2
Item # 8
Attachment number 1 \nPage 2 of 2
Item # 8
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Paul Davis, as owner, and Augusta,
Georgia, as optionee, in connection with the Marks Church Road
Reconstruction Project, 0.010 acre (433.07 sq. ft.) in fee more or
less and N/A acre of permanent easement, more or less; and
(3,894.79 sq. ft.) of temporary construction easement, more or
less, and N/A temporary driveway easement on Project Marks
Church Road Reconstruction, from property located at: 2902 Raes
Creek Road, private, at the purchase price of $3,700.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Marks Church Road
Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
209825201-52.12116 325-041120-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 9
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 2
Item # 9
Attachment number 1 \nPage 2 of 2
Item # 9
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between John M. Hinnant and Loretta J. Hinnant, as
owner, and Augusta, Georgia, as optionee, in connection with the
Belair Road Improvement Project, consisting of (N/A sq. ft.) in
fee, more or less, and (144 sq. ft.) of permanent easement, more or
less; and (2,752 sq. ft.) of temporary construction easement, more
or less, on Project the Belair Road Improvement, from property
located at: 3714 Belair Road, private, at the purchase price of
$484.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 2
Item # 10
Attachment number 1 \nPage 2 of 2
Item # 10
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Virginia Newman, as owner, and Augusta,
Georgia, as optionee, in connection with the Belair Road
Improvement Project, consisting of (N/A sq. ft.) in fee, more or
less, and (N/A sq. ft.) of permanent easement, more or less; and
(3.002 sq. ft.) of temporary construction easement, more or less,
on Project the Belair Road Improvement, from property located at:
3754 Belair Road, private, at the purchase price of $200.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 11
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Tasha M. Mohler and Thaddeaus M.
Mohler, as owner, and Augusta, Georgia, as optionee, in
connection with the Belair Road Improvement Project, consisting
of (412 sq. ft.) in fee, more or less, and (N/A sq. ft.) of permanent
easement, more or less; and (250 sq. ft.) of temporary construction
easement, more or less, on Project the Belair Road Improvement,
from property located at: 3729 Belair Road, private, at the
purchase price of $1,311.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Belair Road
Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
201823332-52.12122 323-041110-52.12122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 12
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 2
Item # 12
Attachment number 1 \nPage 2 of 2
Item # 12
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Clyde Hill, Sr., and C. Louise Hill, as
owner(s), and Augusta, Georgia, as optionee, in connection with
the Marks Church Road Reconstruction Project, (50 sq. ft.) in fee
more or less and N/A acre of permanent easement, more or less;
and (558.57 sq. ft.) of temporary construction easement, more or
less, and one temporary driveway easement on Project Marks
Church Road Reconstruction, from property located at: 3658
Jamaica Drive, private, at the purchase price of $450.00 and
authorize the Mayor to execute, at the direction of the Augusta
Law Department document necessary for closing.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Marks Church Road
Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
209825201-52.12116 325-041120-52.12116
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Attachment number 1 \nPage 1 of 2
Item # 13
Attachment number 1 \nPage 2 of 2
Item # 13
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Option for Right-of-Way Kennedy
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between The Estate of Ralph S. Kennedy, the Ralph
S. Kennedy Trust B, and the Ralph S. Kennedy Trust C, as owner
(s), and Augusta, Georgia, as optionee, in connection with the
Augusta Signal and Lighting Upgrades (Walton Way) Project,
0.004 acre (165.60 sq. ft.) more or less in fee simple and N/A sq.
ft. of permanent easement, more or less; and (N/A sq. ft.) of
temporary construction easement, more or less, from property
located at: 1101 Walton Way, private, at the purchase price of
$662.00 and authorize the Mayor to execute, at the direction of the
Augusta Law Department document necessary for closing.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Augusta Signal and
Lighting Upgrades (Walton Way) Project
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S)
324041110-52.12116 201824110-52.12116
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Stormwater Utility Fee Implementation (Bid # 13-160)
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Award Consultant Services Agreement to AMEC, Inc. in the
amount of $484,452.54 for the Stormwater Utility Fee
Implementation Project CPB 328-041110-211828002 to be funded
through SPLOST VI as requested by AED.
Background:Currently, the Stormwater Management program is funded
through the General Fund and Special Local Option Sales Tax
(SPLOST) budgets, and is experiencing funding issues to help
comply with both State and Federal Guidelines. The City of
Augusta came under the required regulations of the National
Pollutant Discharge Elimination System (NPDES) Stormwater
Phase I permit in 1992. The permit required the municipality to
develop a Stormwater Management Plan with goals that included
reducing pollutants discharged to waters of the state to the
maximum extent practicable. The City has implemented most of
the permitting requirements, but lacks the necessary funding
mechanism to maintain the program. City funding is also minimal
for maintaining the existing aged stormwater structures,
implementing Capital Improvement Projects (CIPs), and
implementing long-term watershed based planning. To
supplement the existing General and SPLOST budgets, the City of
Augusta Commission has approved the necessary steps to
implement a stormwater utility program for the City of Augusta
(consolidated government). The Stormwater Utility Fee
Implementation Project is a project that is approved and funded
through SPLOST VI.
Analysis:Firms were evaluated based on qualifications, project approach,
experience, and schedule on July 11, 2013. The following firms
submitted RFQs and were evaluated: 1. AMEC, Inc. 2. Tetra
Tech, Inc. 3. Ecological Planning Group 4. Raftelis Financial 5
URS Corporation 6. MWH Americas 7. Jacobs AMEC, Inc. was
selected based on the evaluation procedures used for this project
Financial Impact:Funds in the amount of $484,452.54 are available in account
number 328-041110-5212115/211828002-5212115. Cover Memo
Item # 15
Alternatives:Option 1. Award Consultant Services Agreement to AMEC, Inc.
in the amount of $484,452.54 for the Stormwater Utility Fee
Implementation Project CPB 328-041110-211828002 to be funded
through SPLOST VI as requested by AED. Option 2. Do not
approve and cancel the project.
Recommendation:Approve caption one.
Funds are Available
in the Following
Accounts:
328-041110-5212115/211828002-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#328-041110-211828002 to award Consultant Services
Agreement to AMEC, Inc in the amount of $484,452.54 for the Stormwater Utility Fee
Implementation project to be funded through SPLOST VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 500,000$
500,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies 500,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
CPB#328-041110-211828002
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
STORMWATER UTILITY FEE IMPLEMENTATION
BID #13-160
1 of 2 10.24.2011
Attachment number 1 \nPage 1 of 2
Item # 15
Augusta-Richmond County, Georgia CPB#328-041110-211828002
CAPITAL PROJECT BUDGET
STORMWATER UTILITY FEE IMPLEMENTATION
BID #13-160
CPB AMOUNT NEW
SOURCE OF FUNDS CPB CPB
SPLOST, PHASE VI
328-041110-211828002 ($500,000)($500,000)
TOTAL SOURCES: ($500,000) ($500,000)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828002 $500,000 $500,000
TOTAL USES:$500,000 $500,000
2 of 2 10.24.2011
Attachment number 1 \nPage 2 of 2
Item # 15
STORMWATER UTILITY FEE IMPLEMENTATION (BID # 13-160)
PROJECT NUMBER: 328-041110-211828002
SCOPE OF PROJECT
1 | P a g e
I. OVERALL SCOPE OF PROJECT
AMEC Environment & Infrastructure along with our subconsultants (AMEC) will assist Augusta-
Richmond County (Augusta) with the assessment and development of a stormwater utility to
meet Augusta’s long-term stormwater management program needs. AMEC will also assist
Augusta with the development and implementation of their planned stormwater infrastructure
inventory and condition assessment data collection study and other aspects related to
developing a long-term stormwater management program.
These services were procured by Augusta under RFQ 13-160 with AMEC being the selected firm.
The procurement identified 5 stages of work:
1. Information Technology/Stormwater Database
2. Stormwater Legal, and Education and Involvement
3. Create Master Planning List
4. Stormwater Utility Fee Implementation
5. Management of the Information Gathering and Planning
To meet Augusta’s goal of establishing a stormwater utility that can begin billing in June 2014,
the project approach is broken into three phases of work. Phase 1 includes aspects related to
development of the stormwater utility (Stages 2 and 4) as well as the initial planning tasks
related to the stormwater infrastructure inventory (pieces of Stages 1 and 3). Phase 2 will
include the remainder of the tasks to support the infrastructure inventory and long-term
program development (Stages 1, 3, and 5). Timing of these phases will include some overlap
where information from one Phase will feed the other Phase.
Since the scope of services potentially required under Phase 2 are currently undefined, AMEC is
providing a detailed scope and cost estimate for Phase 1 only. To support Augusta’s goal of
development the stormwater utility by June 2014, we assume that Augusta will provide
comments within 7 business days from receipt of draft reports. Deliverables, outlined in this
document, will be provided electronically (Word, Excel, Power Point, etc. as well as .pdf), unless
otherwise indicated. Meetings will be scheduled at mutually convenient times.
II. PHASE 1 SCOPE OF SERVICES
Stage 1 – Information Technology/Stormwater Database
AED has subdivided the County into nine major watershed basins and will retain six firms to
complete the infrastructure inventory in each (RFQ #13-149). AMEC will assist AED in
developing the program and protocols for data collection by these firms as outlined below. One
task under Stage 1 is included in this scope of work; the remainder will be outlined in Phase 2.
Attachment number 2 \nPage 1 of 15
Item # 15
STORMWATER UTILITY FEE IMPLEMENTATION (BID # 13-160)
PROJECT NUMBER: 328-041110-211828002
SCOPE OF PROJECT
2 | P a g e
Task 1.I Assist with Planned Data Collection
AMEC will work with AED staff to complete planning and execution of the stormwater data
inventory through the following tasks:
Task 1.I-1. Initial In-House Planning Workshop
Planning Workshop (1/2 Day) – AMEC will lead a ½ day workshop with AED staff to develop
consensus on the approach and tools that will be used for stormwater data inventory.
a. Preparation – AMEC will review the draft data model created by AED and
prepare suggestions for a workshop with AED staff.
b. Workshop – Facilitate a ½ day workshop with AED staff to review the existing
data model, discuss recommended changes to the existing data model, and
present recommendations in terms of completing the data model. The workshop
will include the following topics: Data Model, Database Overlaps, Tool Chains,
Other Stormwater Database Considerations, Field Data Collection, and QA/QC.
c. Follow Up – AMEC will provide a summary of decisions made and action items
assigned during the workshop.
Deliverables: One ½ day workshop, Workshop Action Items summary
Assumptions: Up to five members from AMEC will attend the meeting in person. AED staff
will arrange for a meeting location and invite appropriate Augusta staff. AED will provide all
necessary data, databases, documents, reports, and GIS layers needed to prepare for this
workshop.
Stage 2 - Stormwater Legal, and Education and Involvement
Community Education and Involvement–Planning
Task 2.I Community Assessment
Task 2.I-1. Initial In-House Team Meeting(s)
AMEC will facilitate two meetings with AED staff to discuss and frame the issues and to
explore community assessment options and specific targets. The first will be to initiate
discussion about the development of a compelling case for a stormwater program
(messages) along with the supporting user fee, and to obtain guidance for preliminary
preparation of materials. The second will be to identify targets for informal discussions
and to initiate the outline of a public involvement strategy and to lay the foundation for
the implementation plan.
Attachment number 2 \nPage 2 of 15
Item # 15
STORMWATER UTILITY FEE IMPLEMENTATION (BID # 13-160)
PROJECT NUMBER: 328-041110-211828002
SCOPE OF PROJECT
3 | P a g e
Deliverables: Meeting summaries (2 meetings)
Assumptions: AED staff will secure meeting locations. Up to three AMEC members will
attend these meetings.
Task 2.I-2 Informal Discussions
AMEC with AED will hold up to 10 informal discussions about the need and potential
support for a stormwater user fee. These discussions may be with civic leaders and
leaders of various ratepayer interest groups (e.g. churches, small business, chamber of
commerce, military, etc.) and have the additional intent of identifying individuals who
would participate in a Stormwater Advisory Team (SWAT). AMEC with AED will develop
talking points for these meetings and review the list of planned stakeholders with AED.
The discussions will be summarized in a brief memorandum to AED.
Deliverables: Conduct up to 10 informal discussions, brief memorandum
Task 2.II Public Involvement Strategy
Task 2.II-1. Initial In-House Team Meeting
AMEC will facilitate an in-house team meeting to discuss and frame final details of the
strategic plan. This will be the follow-on meeting to the initiation of the strategy plan in
Task 2.I-1.
Deliverables: Meeting agenda and summary
Assumptions: AED staff will secure a meeting location. Up to three AMEC Team
members will attend this meeting.
Task 2.II-2. Plan Development
AMEC will develop a draft strategic plan based on team input and consideration of
objectives, schedule, and various public education and involvement approaches. This
plan will outline messages, target groups, materials, schedule, activities, and
responsibilities. The final plan will be approved by the in-house team.
Deliverables: Draft and Final Public Involvement Strategic Plan
Assumptions: AMEC will provide AED with 4 copies of the final strategic plan as well as a
.pdf file.
Community Education and Involvement - Execution
Attachment number 2 \nPage 3 of 15
Item # 15
STORMWATER UTILITY FEE IMPLEMENTATION (BID # 13-160)
PROJECT NUMBER: 328-041110-211828002
SCOPE OF PROJECT
4 | P a g e
Task 2.III Stakeholder Participation
Task 2.III-1. SWAT Member Selection
AMEC will work with AED staff in identification, communication, and selection of a
Citizens SWAT. It may be that the Mayor and Commissioner’s would appoint members
of the SWAT. We recommend a diverse group of approximately 15 people who would be
committed to attending all meetings. AMEC will work to develop a preliminary list of
members and gain approval of a final list from the Mayor and Commission.
AMEC Team members will draft communication information and contact potential
members, ascertain interest, and then issue a formal invitation on behalf of the Mayor
and Commission.
Task 2.III-2. SWAT Meetings
AMEC will guide the SWAT through a series of three meetings in order to gain additional
support and guidance on development of a stormwater user fee. AMEC will be
responsible for all communication, read ahead and hand out materials, meeting
summaries, presentation, refreshments, meeting administration and meeting
facilitation. The City will be responsible for logistics pertaining to the location.
The meeting topics are preliminarily scheduled to be:
1. Current stormwater program and stormwater challenges, issues, and goals
2. Stormwater program priorities and costs and future stormwater program
3. Basic structure of a stormwater utility and key user fee characteristics
Deliverables: Plan, design, and facilitate the three SWAT meetings. Provide meeting
summaries and a final report.
Assumptions: AED staff will secure meeting location. Up to three AMEC Team members
will attend each meeting. Printed materials will be provided for up to 20 attendees per
meeting.
Optional: Additional meetings can be added to the scope of work at a rate of $7,500 per
meeting.
Task 2.IV Town Hall and Neighborhood Meetings and Presentations
AMEC will support AED in conducting up to ten (10) town hall and/or neighborhood meetings to
present plans for the stormwater utility, gather input in terms of stormwater problems, and
answer questions. In addition, AMEC will provide AED staff with a Powerpoint® presentation
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that they may be used at additional presentations or meetings. These meetings are expected
to include one meeting in each Commission District and one meeting in each Super District.
Deliverables: Powerpoint® presentation, attendance at ten meetings, meeting summaries.
Assumptions: AED staff will assist in identifying the ten meetings that it is most critical for
AMEC Team members to attend. Additional presentation requests would be handled by AED
staff. Information critical to development of the CIP list or the stormwater utility would be
provided to AMEC. No printed materials are planned to be provided for these meetings.
Optional: Additional meetings can be added to the scope of work at a rate of $2,500 per
meeting.
Task 2.V Disseminate Informational Materials and Provide Information for the Stormwater
Website
AMEC will develop in two drafts and final:
A brochure
A FAQ sheet suitable for dissemination or web placement
A white paper suitable for media background use
Web material on the utility suitable for placement by the City’s IT staff
A mailer suitable to insert in the stormwater bill either as a pre-billing dry run or as an
insert with the first bill
This effort also includes creation of a “brand” that will be used for future stormwater utility
communications and information pieces. AMEC will develop up to three brand concepts, with
Augusta selecting one of the three for use on the project. AMEC graphics staff will also create a
template in MSWord® that will be used for any memorandums developed as part of the
project.
Deliverables: Three “brands” for the stormwater utility, memo template consistent with the
selected brand, and the graphical pieces,
Assumptions: AED will select one of the three brands with little additional customization
required. The brand will be developed using graphics software and delivered electronically in a
mutually agreeable format (i.e., .pdf, .tif, .jpg). Printing of these informational materials is not
included in this scope of work.
Task 2.VI Assist in Media Interaction and Media Campaign
AMEC will draft up to five press releases coinciding with the SWAT meetings and other project
milestones for Augusta to provide to local media. The focus of these press releases will be
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defined as part of the Public Involvement Strategic Plan, but in part may tie into the planned
SWAT meetings.
In addition, AMEC will develop up to five additional media stories or press releases that
highlight flooding or other stormwater issues or describe the stormwater program and need for
the fee. These are slated for release in the three months prior to the first bill.
AMEC will also help to coordinate media coverage of the first billing day that highlights projects
that have begun construction. AMEC will also provide up to 80 hours of on-call assistance
throughout the last month prior to billing and the first three months of billing to assist
customer service in answering questions.
Deliverables: Up to ten press releases/stories and assistance in media coordination and 80
hours of customer service support
Assumptions: The press releases will be sent to appropriate media outlets, as identified by
Augusta. On-call customer service assistance will be provided for up to 80 hours at an average
$140/hour rate. This service is planned to be provided remotely.
Stage 3 – Create a Master Planning List
The infrastructure inventory will collect data that AED needs to characterize the condition and
capacity of the stormwater infrastructure and determine future funding needed to maintain the
system. The master planning list will not be completed within the timeframe to support the
stormwater utility development. Thus there is a need to define one task under Stage 3 which
will provide quick estimates of capital needs to make key cost and revenue decisions in support
of the stormwater user fee. The remainder of this task will be outlined in the Phase 2 Scope of
Work.
Task 3.I Preliminary Capital Improvement Needs Assessment and Master Planning
AMEC will meet with AED staff to determine the best approach for collecting the data needed
to support the development of the stormwater utility.
Prior to this meeting, AED staff will provide AMEC with available information related to known
stormwater capital construction needs. This information may include complaint data, past
master-planning information, previously-collected infrastructure inventory data, and system-
needs information acquired by the staff in other ways. AMEC will evaluate this data and identify
gaps or additional data needs.
At the meeting, AMEC and AED will evaluate data gaps and best methods for collection of this
data in order to develop a representative city-wide estimate of capital construction and
remedial maintenance needs.
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AMEC will develop unit cost estimates that will be applied to various kinds of capital and
remedial maintenance needs. Unit costs, once approved by Augusta, will be applied to
identified capital projects. Unit costs will be based on available national and Georgia unit costs
adjusted, as needed, to reflect costs in Augusta. A spreadsheet will be used to calculate costs
associated with capital and remedial maintenance needs based on available information.
A report on capital and remedial maintenance needs assessment will be developed in draft and
final.
Deliverables: Data gaps meeting, memo presenting unit costs for capital and remedial projects,
Capital and Remedial Maintenance Needs Report (draft and final), and extrapolation
spreadsheets.
Assumptions: Up to three members from AMEC will attend the meeting in person. AED staff will
arrange for a meeting location and invite appropriate Augusta staff. AED will provide all
necessary data, databases, documents, reports, and GIS layers needed to prepare for this
workshop. No data collection is scoped as part of this task. AMEC will provide AED with 4 copies
of the final needs assessment as well as a .pdf file.
Stage 4 - Stormwater Utility Fee Implementation
AMEC will work with staff in implementation of the stormwater user fee which may include
other Augusta departments such as IT, Finance, Augusta Utilties Department (AUD), and
Environmental Services. Efforts will follow along four inter-related “tracks” of activity: public,
finance, program and data. Activities and tasks in the public track were previously covered. The
other three-track scope items are covered below.
Task 4.I Funding Track
Task 4.I-1. Funding Policy
Initially, the AMEC Team will meet twice with staff to review Augusta’s existing financial
policies and any current thinking in development of financial policies for the user fee. In
this meeting we will discuss the following key topic areas:
Basic rate methodology
Secondary funding methods
Rate modifiers
Accounting and budgeting issues such as indirect cost allocation, type of fund,
etc.
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AED and AMEC will form a general policy framework and a roadmap and process for
orderly and well documented policy resolution.
AMEC will use the existing impervious cover to develop a tiering analysis for single
family residential properties and work with staff to develop and basic billing unit, rate
and fee structure.
During this meeting, we will guide staff, key leaders, and, as appropriate, stakeholders
through key policies assigning them to the appropriate level and order of approvals,
defining alternatives, and creating a coherent policy document that will serve as the
basis for the stormwater cost of service analysis and rate study.
Each policy will be described in a brief policy memorandum, and the final policy
statement will be developed and placed in a policy notebook to insure adequate record
keeping of the fee development process.
Deliverables: Two Meetings with AED, Funding policy notebook document in draft and
final
Assumptions: Augusta legal staff will review and provide comment on the document.
AMEC will provide AED with 2 copies of the final policy notebook as well as a .pdf file.
Task 4.I-2. Rate Structure and Legal Assessment
The Team shall perform a conceptual level of analysis to select a preferred rate
methodology. We will examine a range of rate methodology options, modification
concepts, and secondary funding methods, and recommend an approach suited to
Augusta’s needs. A detailed evaluation of preferred concepts will be prepared. One
draft and a final report will be provided.
Based on the meeting scoped under 4.I-1, AMEC will identify 3 credit scenarios that
could be applied to the Augusta stormwater utility. AMEC will model these scenarios as
part of the rate study. The modeling includes identifying the parcels that would be
eligible for the credit and estimating the financial impact of these credits on revenues.
AMEC and AED will evaluate three scenarios and select the best scenario for inclusion.
AMEC will also review the selected rate structure in light of current and past court
rulings and seek to position the rate structure to meet standard legal tests to qualify as
a legal user fee within the State of Georgia. AMEC can make no certification that the
rate and fee will pass a legal challenge but only that it will be configured to do so. AMEC
will engage a third-party legal reviewer who will review the rate structure on behalf of
Augusta and provide written comments for consideration by the team.
Deliverables: Identify and analyze 3 credit scenarios, Rate Structure Analysis document
in draft and final, written comments by the third party legal reviewer
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Assumptions: Augusta legal staff will review and provide comment on the document.
AMEC will provide AED with 4 copies of the final rate structure document as well as a
.pdf file.
Task 4.I-3 Perform Rate Study and Cash Flow Analysis
The Team will apply cost-of-service information (see below) to the rate structure. A rate
algorithm will be developed to calculate service charges for all properties subject to the
initial stormwater service charge and the basic user fee will be calculated. The rate
study will also consider how other funding methods might be used both within and
outside the umbrella of a stormwater rate ordinance, and what their impact would be
on service charge rates and rate design. It will use assumptions and requirements
supplied by the City in terms of such factors as bad debt, interest, reserves, indirect cost
and billing costs, etc.
The rate study will include a five year detailed cash flow analysis with a less detailed
analysis out to ten years.
The rate study will be delivered in both report and spreadsheet format allowing for easy
“what if” analysis. Up to three scenarios will be developed for City review and
consideration.
The rate study will be formally presented to Commission as requested by City staff.
Deliverables: Rate study spreadsheet, Rate Study Report (first and second draft and
final), Presentation to Commission.
Assumptions: The City will provide key rate study data and information based on their
current accounting and funding policies and practices. AMEC will provide AED with 4
copies of the final rate study report as well as a .pdf file.
Task 4.1-4 Stormwater Fee Ordinance
AMEC staff will meet with AED and the City Attorney to discuss plans and concerns that
may impact the stormwater fee ordinance, how the ordinance fits within Augusta City
code, etc. The third party lawyer to the AMEC Team will participate in this meeting.
AMEC staff will draft the stormwater fee ordinance in draft format for city review and
review by the third party lawyer on the AMEC Team. After review, AMEC will
incorporate comments received to create a final stormwater fee ordinance. Final review
of the ordinance will be by AED and City legal staff.
Actual placement of the ordinance into the Code of Ordinances will be a City legal staff
function.
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AMEC will assist AED in presentation of the ordinance to the Commissioners during one
work session and at the first reading, as appropriate.
Deliverables: Meeting with the City Attorney, Draft and final ordinance, ordinance
presentation assistance at one work session and the first reading
Task 4.1-5 Credit Manual
Based on the credits identified in Task 4.I-2, AMEC will develop a credit manual that
supports the credit policy. The manual will include applicable policies, procedures, and
forms. It will be produced in one draft and final.
Deliverable: Credit manual draft and final
Assumptions: AMEC will provide AED with 4 copies of the final credit manual as well as a
.pdf file.
Task 4.II Program Track
Task 4.II-1 Program Conceptual Business Plan
AMEC will work with City staff in a day-long workshop format with up to three follow up
meetings to define: (1) details of the current stormwater program including any
available benchmarking information, manpower, etc.; (2) stormwater program issues
and needs based on a modified SWOT analysis; (3) stormwater program priorities
organized around key goals, objectives, and strategies; and (4) a five-year detailed and
ten year overall program strategy for stormwater management in Augusta.
AMEC will discuss previous work in this area to ascertain its current applicability.
Strategy will include overall mission and more detailed objective statements for each
key stormwater service component concerning desired outcomes or outputs.
Deliverables: Workshop, up to 3 meetings, Stormwater Program Conceptual Business
Plan in two drafts and final
Assumptions: Additional meetings will be timed with other scoped meetings and/or
presentations. AMEC will provide AED with 4 copies of the final Stormwater Program
Conceptual Business Plan as well as a .pdf file.
Task 4.II-2 Program Cost of Service Analysis
The Consultant shall develop detailed estimates for operating and capital costs of
stormwater services and facilities for the initial five years of the funding period of the
rate study and less than detailed for an additional five-year period. The operating costs
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will be based on policy, program and staffing decisions made by City staff. Capital cost
estimates will be derived from capital cost projections contained in Task 3.1.
The Consultant will work together with City staff to evaluate and refine current
organizational and staffing concepts. Future organization and staffing will be projected
consistent with stormwater program and utility funding policy decisions. Alternative
means of meeting the immediate work demands implied by the strategy, organizational,
and management approaches will be identified. Estimates will be prepared of staffing
and outside contracting levels required to attain the program objectives.
The mix of operational and capital improvement elements and types of costs to be
incurred will be projected, and the critical steps in achieving the strategy determined.
Deliverable product from this task will be a report outlining the five-year strategy and
assessing briefly pertinent funding methods. Two meetings with staff will be held
specifically for this task.
The cost-of-service plan will be translated into a tab in the rate study spreadsheet
containing, in appropriate detail, detailed cost estimates over a five year period, and
less than detailed for five additional years.
The program concept and cost will be developed in up to three options.
Deliverables: Two drafts and a final cost of service report and tab in the rate study
spreadsheet will be provided.
Assumptions: No meetings will be held as part of this task. Organizational and staffing
changes are expected to focus on additional staff needs associated with additional
funding and that little reorganization of existing staff is required. AMEC will provide AED
with 4 copies of the final Cost of Service Report as well as a .pdf file.
Task 4.II-3 Stormwater Business Plan
AMEC will assemble previous financial reports and program elements into an overall
Stormwater Business Plan. The Plan will provide a coordinated discussion of program,
financing, and schedule suitable to serve as a guidance document into the future. It will
also discuss an implementation plan with a special focus on the first two years of activity
after initiation of the fee and key preparations prior to the first billing day. AMEC will
meet with the City to discuss the first round of review comments.
Deliverable: Meeting with staff, Two drafts and a final plan.
Assumptions: AMEC will provide AED with 4 copies of the final Stormwater Business
Plan as well as a .pdf file.
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Task 4.III Data Track
A user-fee funding strategy requires specific information about impervious cover, land use, and
property data in order to fairly distribute the cost of the stormwater program and assess
stormwater fees. Information developed within the Data Track will directly support the
Funding and Program Tracks, primarily the rate structure, revenue estimates, and rate analysis.
Ultimately, the Data Track will produce the stormwater fee database known as the Master
Account File.
Task 4.III-1. Data Preparation and Analysis
AMEC will obtain and evaluate the available GIS and tabular data relevant to utility and
fee development. We will work directly with the City’s GIS staff to understand the data
layers, relationships, and attributes, as well as production and maintenance procedures.
Augusta has an impervious coverage layer that is based on aerial photography flown in
2011. AMEC will assess relevant data for completeness, correctness, accuracy, currency,
and spatial alignment so that we can identify any gaps or necessary modifications early
in the utility development process. Needs will be summarized in memo format, along
with recommendations for how they can be most effectively met on a timeline that
supports the intended utility billing effort.
The basic unit of measurement for the rate structure will be based on the impervious
area on a typical “detached” Single Family Residential (SFR) parcel, referred to as the
Equivalent Residential Unit (ERU). Based on the ERU, several residential tiers will be
developed reflecting the diversity of housing stock in Augusta; it is assumed this can be
accomplished by use of the current impervious layer coverage. Non-single Family
Residential (NSFR) parcels will be charged based on total impervious billing units; AMEC
will make a recommendation regarding billing units based on considerations for data
accuracy, fairness, and revenue generation.
Based on discussions with AED, AMEC assumes that the SWU will be invoiced on the
existing water and sewer bill, which requires water accounts and parcels to be
associated. The MAF will relate per-parcel impervious calculations with account or
property owners. Because parcels and premises are not always 1:1 this database will be
a key to providing the required connectivity to send out bills on the preferred billing
platform. The City has stated that they have geo-located 90% of the accounts, and that
at least 60% have been associated with parcels. AMEC will review the City’s matching
approach and results, and complete the matching process.
Once the impervious and account/parcel data are completed, AMEC will create a draft
working-MAF to estimate billing units, identify specific fee impacts (such as the largest
potential fee payers), and examine credit scenarios. AMEC will provide the City with a
list of additional data resources necessary for the preparation of the MAF structure.
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In order to help guide decision-making and communication processes, AMEC will
produce visual examples of up to 12 various representative NSFR properties (such as
commercial, church, industrial, multifamily, etc). Examples will show the impervious
values and potential fees under each structure and/or rate being considered.
In addition to impervious-review and parcel/account-association tasks, AMEC’s data-
preparation work will include (not limited to) the following:
Association of parcel boundary GIS data with property information and Assessor
attributes, and identification of components necessary for analysis
Classification of SFR and NSFR properties, and identification of properties-of-
interest (such as churches, schools, warehouses) via land use codes and
Assessor’s data
Identification of any special or complex billing situations (such as shared
common area, stacked parcels, etc.) and development of solutions to address
them
Iterative analytic process to establish the appropriate tier break points for
residential tiering
Development of NSFR the billing unit
Calculation of impervious area per parcel for the NSFR properties.
Deliverables: GIS Data Needs Memo, Draft Master Account File (MAF) with revenue
estimate
Assumptions: 100 hours of GIS/data-analysis time will be provided. Additional GIS time
can be provided at a rate of $140/hour.
Task 4.III-2 Billing System Recommendation
There are two potential billing approaches – the tax bill and the water/sewer bill. AMEC
will work with the City to obtain and evaluate the two billing options and make a
recommendation to the City. Preliminary discussions suggest that the Water and Sewer
bill is the best billing mechanism; however this will be confirmed through a more
complete evaluation. AMEC will meet with tax system personnel and water and sewer
billing personnel to ascertain the viability of invoicing the stormwater fee on existing
bills, data transfer protocols and approaches, costs, ability to bill stormwater only
accounts, customer service capabilities, etc.
The City will select a preferred course of action. The billing system chosen will define
the ultimate database structure required for the MAF.
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Deliverable: Meeting with AED/Finance/Augusta Utilities/Tax Commissioners Office,
Billing System Analysis draft and final
Task 4.III-3. Stormwater Master Account File (MAF) System
It is assumed in this task that the water and sewer billing system will be used and that
bills will be sent to the account holder for payment of the stormwater bill. Additional
policies will be developed to handle other cases. It is anticipated that tax data will serve
as the parcel-based foundation for completion of the MAF for the user fee funded
stormwater program.
Since parcel data is dynamic (constantly changing), it will be necessary to obtain the
latest parcel data for the City as close as possible to the ‘go-live’ billing date. AMEC will
develop and test the mathematical and spatial calculations needed to determine each
property’s potential assessment, and populate the stormwater fee database.
The Master Account File (MAF) will be a geodatabase that provides the City with instant
visual access to customer, property, and fee information – as well as an easily updatable
calculation environment for analyzing revenue details and parcel-based metrics. The
MAF brings together all relevant assessment-factors (as defined by the final rate
structure and policy), property-related information, customer data, and necessary
billing-system coding/identifiers into a single database. It will be designed to fully-
support the selected rate structure, rate-formula, and billing mechanism. Assessment
amounts and parcel-information will be easily exported to any format (such as Excel)
required for integration with the invoicing system, and for reporting purposes.
AMEC will provide a simplified stormwater-fee file for integration with the billing
mechanism, and will correct any inactive parcels or other errors identified prior to
certifying the final billing data for the utility. We will provide documentation of the fee-
calculation process and outline future requirements for annual billing file development.
We will also provide recommendations for handling data-edits, fee-modifications or
corrections, application of credits, fee-determination inquires, and other basic
customer-service related needs. AMEC will meet with the Augusta staff responsible for
ongoing data maintenance in order to ensure that future updates and maintenance are
included into staff assignments prior to the final deliverable of the MAF.
AMEC will coordinate with the billing entity on data structure and delivery, perform
quality control tests on the fee data, and produce the final data file.
Deliverables:
Memorandum on billing approach and addition of billing policies to the policy
notebook
Draft fee-data for integration/testing with billing mechanism
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Data-management recommendations memo
Meeting to discuss ongoing MAF update/ maintenance needs
Final Master Account File (MAF)
Task 4.III-4. Customer Service Assistance
AMEC will develop and execute a customer service training program for both current
311 customer service staff and AED staff. We will develop a customer service reference
manual including a tool to assist in answering the most common questions. Training will
be provided up to two times by the AMEC team and then provided to Augusta for future
training and/or new staff orientation.
Alternately, and not included in this price, AMEC can also provide an on-line capability
to bring up .jpg files of each parcel complete with impervious coverage, and key
metadata about the parcel for use by customer service personnel.
Deliverables: Customer service training and training manual.
Assumptions: Two training classes will be held on the same day. AED will print the
necessary materials for the training class.
Stage 5 – Management of the Information Gathering and Planning
Task 5 will be scoped and included under Phase II of this contract.
Attachment number 2 \nPage 15 of 15
Item # 15
Task
Technical
Advisor
Senior
Principal
Engineer
Senior
Project
Manager
Project
Manager
Sr. Data
Analysis/
Info.
Mgmt
Senior
Engineer
Project
Engineer
Project
Coordinator
Graphics
Designer/
Technical
Writer AMEC Hours Fee
Subconsultant
Hours
Subconsultant
Fee Total
1. Information Technology/ Stormwater Database
1.I Scope Planned Data Collection
1.I-1. Initial In-House Planning Workshop & Preparations 4 16 24 24 4 72 14,827.93$ 16 2,800.00$ 17,627.93$
STAGE 1 SUBTOTALS 4 16 0 24 24 0 0 4 0 72 14,827.93$ 16 2,800.00$ 17,627.93$
2. Stormwater Legal, and Education and Involvement
2.I Community Assessment
2.I-1. Initial In-House Team Meeting(s)8 10 4 22 6,911.99$ 8 1,400.00$ 8,311.99$
AMEC Subconsultants
2.I-1. Initial In-House Team Meeting(s)8 10 4 22 6,911.99$ 8 1,400.00$ 8,311.99$
2.I-2. Informal Discussions 8 80 10 98 21,164.92$ 30 5,250.00$ 26,414.92$
2.II Public Involvement Strategy
2.II-1. Initial In-House Team Meeting 8 10 4 22 6,841.99$ 4 700.00$ 7,541.99$
2.II-2. Plan Development 12 8 12 32 5,055.99$ 16 2,800.00$ 7,855.99$
2.III Stakeholder Participation
2.III-1. SWAT Development 4 2 4 4 14 1,895.00$ 10 1,750.00$ 3,645.00$
2.III-2. SWAT Meetings 36 36 72 21,307.46$ 42 6,900.00$ 28,207.46$
2.IV Town Hall and Neighborhood Meetings and Presentations & 2.VII Assist in Neighborhood Group Interaction and Coordination16 8 80 104 33,289.92$ 62 10,400.00$ 43,689.92$
2.V Disseminate Informational Materials and Provide Information for the Stormwater Website4 4 60 68 5,900.00$ 16 2,800.00$ 8,700.00$
2.VI Assist Media Interaction and Media Campaign 8 12 80 100 15,654.83$ 40 7,000.00$ 22,654.83$
STAGE 2 SUBTOTALS 104 8 0 242 80 0 34 4 60 532 118,022.10$ 228 39,000.00$ 157,022.10$
3. Create Master Planning List
3.I Preliminary Capital Improvement Needs Assessment 16 24 40 60 4 144 27,808.94$ 56 8,600.00$ 36,408.94$ 3.I Preliminary Capital Improvement Needs Assessment 16 24 40 60 4 144 27,808.94$ 56 8,600.00$ 36,408.94$
SUBTOTALS 16 24 0 40 60 0 0 4 0 144 27,808.94$ 56 8,600.00$ 36,408.94$
4. Stormwater Utility Fee Implementation
4.I Funding Track
4.I-1. Funding Policy 40 16 40 96 18,464.90$ 24 6,900.00$ 25,364.90$
4.I-2. Rate Structure and Legal Assessment 36 16 80 132 24,999.82$ 12 4,800.00$ 29,799.82$
4.I-3. Perform Rate Study and Cash Flow Analysis 36 16 80 4 136 24,827.82$ 0 -$ 24,827.82$
4.I-4. Stormwater Fee Ordinance 40 24 24 88 19,249.93$ 20 6,200.00$ 25,449.93$
4.I-5. Credit Manual 8 16 16 16 2 58 8,121.95$ 12 1,400.00$ 9,521.95$
4.II Program Track
4.II-1. Program Conceptual Business Plan 52 80 8 4 144 32,051.92$ 36 4,800.00$ 36,851.92$
4.II-2. Program Cost of Service Analysis 8 16 40 12 76 11,095.90$ 32 4,400.00$ 15,495.90$
4.II-3. Stormwater Business Plan 16 40 8 12 76 13,730.94$ 28 3,400.00$ 17,130.94$
4.III Data Track
4.III-1. Impervious Cover Layer 8 100 108 15,499.79$ 0 -$ 15,499.79$ 4.III-1. Impervious Cover Layer 8 100 108 15,499.79$ 0 -$ 15,499.79$
4.III-2. Billing System Recommendation 8 16 4 16 44 7,742.98$ 0 -$ 7,742.98$
4.III-3. Stormwater Master Account File (MAF) System 24 180 204 32,559.62$ 0 -$ 32,559.62$
4-III-4. Customer Service Assistance 4 8 16 28 5,347.99$ 16 2,800.00$ 8,147.99$
SUBTOTALS 248 0 0 280 572 0 80 10 0 1190 213,693.58$ 180 34,700.00$ 248,393.58$
5. Management of the Information Gathering and Planning
5.I Additional support as needed 25,000.00$
SUBTOTALS 0 0 0 0 0 0 0 0 0 0 -$ 25,000.00$
TOTALS 372 48 0 586 736 0 114 22 60 1938 374,352.54$ 480 85,100.00$ 484,452.54$ TOTALS 372 48 0 586 736 0 114 22 60 1938 374,352.54$ 480 85,100.00$ 484,452.54$
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Request for Qualifications
Request for Qualifications will be received at this office until Thursday, July 11, 2013 @ 11:00 a.m. for
furnishing:
RFQ Item #13-160 Stormwater Utility Program for Engineering Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901.
All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, June 21,
2013 @ 5:00 P.M. No RFQ will be accepted by fax, all must be received by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May 30, June 6, 13, 20, 2013
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 15
VENDORS Attachment B E-Verify # Addendum 1 SAVE Form Original 6 Copies
AMEC
1075 Big Shanty Rd., NW,
Suite 100
Kennesaw, GA 30144
Yes 44372 Yes Yes Yes Yes
Tetra Tech, Inc
2110 Powers Ferry Rd.,
Suite 202
Atlanta, GA 30339
Yes 160401 Yes Yes Yes Yes
Ecological Planning Gr
7 East Congress St.,
Suite 801
Savannah, GA 31401
Yes 287047 Yes Yes Yes Yes
Raftelis Financial Cons
1031 South Caldwell St
Suite 100
Charlotte, NC 28203
Yes 266589 Yes Yes Yes Yes
URS Corporation
1000 Abernathy RD., NE,
Suite 900
Atlanta, GA 30328
Yes 66814 Yes Yes Yes Yes
MWH Americas
230 Peachtree St.,
Suite 470
Atlanta, GA 30303
Yes 539319 Yes Yes Yes Yes
Jacobs
6801 Govenors Lake
Pkwy., Bldg 200
Norcross, GA 30071
Yes 212531 Yes Yes Yes Yes
RFQ Opening
RFQ Item #13-160
Stormwater Utility Program
for Augusta, Georgia - Engineering Department
RFQ Due: Thursday, July 11, 2013 @ 11:00 a.m.
Page 1 of 1
Attachment number 5 \nPage 1 of 1
Item # 15
Attachment number 6 \nPage 1 of 8
Item # 15
Attachment number 6 \nPage 2 of 8
Item # 15
Attachment number 6 \nPage 3 of 8
Item # 15
Attachment number 6 \nPage 4 of 8
Item # 15
Attachment number 6 \nPage 5 of 8
Item # 15
Attachment number 6 \nPage 6 of 8
Item # 15
Attachment number 6 \nPage 7 of 8
Item # 15
Attachment number 6 \nPage 8 of 8
Item # 15
Attachment number 7 \nPage 1 of 4
Item # 15
Attachment number 7 \nPage 2 of 4
Item # 15
Attachment number 7 \nPage 3 of 4
Item # 15
Attachment number 7 \nPage 4 of 4
Item # 15
Evaluation Criteria PTS
AMEC
1075 Big Shanty Rd., NW,
Suite 100
Kennesaw, GA 30144
Tetra Tech, Inc
2110 Powers Ferry Rd.,
Suite 202
Atlanta, GA 30339
Ecological Planning Gr
7 East Congress St., Suite
801
Savannah, GA 31401
Raftelis Financial Cons
1031 South Caldwell St
Suite 100
Charlotte, NC 28203
URS Corporation
1000 Abernathy RD., NE,
Suite 900
Atlanta, GA 30328
MWH Americas
230 Peachtree St.,
Suite 470
Atlanta, GA 30303
Jacobs
6801 Govenors Lake
Pkwy., Bldg 200
Norcross, GA 30071
1) Qualifications of company
(company profile).10 10.0 8.2 8.3 8.8 7.7 7.0 9.2
2) Qualifications and experience of
key professionals that will be assigned
to the project.
20 19.5 16.7 19.0 18.3 15.3 15.0 18.7
3) Specific relevant experience of
your company (specific to Stormwater
Utility Program and Fee Structure
Development).
25 23.3 19.0 22.3 19.3 15.0 15.0 20.5
4) A detailed description of the
proposed technical approach to be
taken for the performance of the
required services.
25 24.0 18.8 19.8 20.3 18.3 16.3 20.5
5) Conceptual project schedule.10 9.7 9.3 9.3 9.0 9.3 9.0 9.7
6) References 5 5.0 5.0 5.0 5.0 5.0 5.0 5.0
5) Proximity to Augusta 5 3.0 5.0 3.0 2.3 3.0 3.0 3.0
Total 100 94.5 82.0 86.8 83.2 73.7 70.3 86.5
Cumulative - Evaluation Sheet
RFQ Item #13-160
Stormwater Utility Program
for Augusta, Georgia – Engineering Department
Attachment number 8 \nPage 1 of 1
Item # 15
Attachment number 9 \nPage 1 of 1
Item # 15
Engineering Services Committee Meeting
10/7/2013 12:55 PM
Windsor Spring Road, Phase IV and Phase V (SA15/Chg#17)
Department:Abie Ladson, Director
Caption:Approve Supplemental Agreement 15 and Change Number 17 in
the amount of $28,112 from Jacobs Engineering Group Inc., to
update the specials studies as part of the environmental document
re-evaluation and approval process which will enable
construction funds to be authorized and plans updated in
accordance with the new GDOT guidelines for the Georgia EPD
and US Army Corps of Engineers for approval of the Stream
Buffer Variances and Individual Permit, respectively, on the
projects to improve Windsor Spring Road from SR 88 in
Hephzibah to Willis Foreman Rd (Phase V) 323-04-299823786
and from Willis Foreman Road to Tobacco Road (Phase IV) 323-
04-299823766 as requested by AED.
Background:On April 6, 1999 it was Commission approved to enter into an
agreement with GDOT to accept responsibility for the project
preliminary engineering, right of way (r/w) acquisition and
relocation of utilities on the Windsor Spring Road Phase IV and
Phase V projects. The projects will widen and reconstruct
Windsor Spring Road to 4 lanes with a 19’ raised median from
Willis Foreman Road to Tobacco Road, and replace the bridge
over Spirit Creek (Phase IV), and from SR 88 in Hephzibah to
Willis Foreman Road and replace the bridge over Norfolk
Southern Railroad (Phase V). On October 30, 2007 GDOT
agreed to fund and acquire the right of way on Phase IV;
$9,970,630 has been authorized and r/w activities are underway.
Funding for the right of way on Phase V is a joint effort between
Augusta, Georgia ($1,100,000) and GDOT (not to
exceed $4,236,500). Augusta, Georgia is responsible for the
acquisition and r/w activities that are underway. Final design
activities are underway on both phases. GDOT is responsible for
the construction costs, $25,097,187 (Phase IV and $15,017,944
(Phase V). The current let dates for Phase IV and Phase V
are May 16, 2014.
Analysis:The environmental document must be re-evaluated and approved
by GDOT and the Federal Highway Administration (FHWA),
which will enable construction funds to be authorized on these
Cover Memo
Item # 16
projects. Right of Way acquisition is underway on Phase IV and
Phase V. The footprint of the projects has changed to incorporate
negotiation requests to acquire parcels. The environmental
document assesses the impact the projects will have on ecology,
air, noise,history and archaeology along the corridor. These
studies must be updated to agree with the new path of the projects.
The fee for this effort is $17,572. GDOT has adopted new
guidelines concerning the preparation of plans that must be
submitted to Georgia EPD, for the approval of the Stream Buffer
Variances and US Army Corps of Engineers for approval of the
Individual Permit. Each of these agencies reviews different
aspects of the plans so, they must be prepared separately for
submission to each agency for review and approval. The fee for
this effort is $10,540.
Financial Impact:The fee proposed for this is $28,112. Funds are available in the
Phase IV project utility account and will be transferred to the
project engineering accounts for Phase IV and Phase V.
Alternatives:1. Approve caption 2. Do not approve and delay progress on
projects that are critical to south Augusta
Recommendation:Approve alternative #1
Funds are Available
in the Following
Accounts:
323-04-1110-52.12115/299832766-5212115
REVIEWED AND APPROVED BY:
Cover Memo
Item # 16
(SA02 – For changes greater than $20,000) March 2010
January 2001
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project
Number(s): 323-041110-299823766 & 323-041110-299823786
GDOT Number (s):
STP00-7007-00 (006) & STP00-1105-00 (004) PI 250610 &
254320
Supplemental Agreement Number: 15
Purchase Order Number: 53296
WHEREAS, We, Jacobs Engineering Group Inc., Consultant, entered into a contract with Augusta-Richmond County
on June 27, 2001, for engineering design services associated with the improvements to Windsor Spring Road
Improvements Phase IV & Phase V, projects STP00-7007-00 (006) & STP00-1105-00 (004), File Reference No. 13-
014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Update the special studies as part of the re-evaluation and approval of the environmental document for
authorization of construction funds and incorporate the new GDOT guidelines for EPD and the U S Army Corps of
Engineers plans for approval of the Stream Buffer Variances and Individual Permit
It is agreed that as a result of the above described modifications the contract amount is increased by $28,112 from
$2,782,819.50 to a new total of $2,810,931.50.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way
modifies or changes the original contract of which it becomes a part, except as specifically stated herein.
NOW, THEREFORE, We, Jacobs Engineering Group Inc., Consultant, as successor in interest to Jordan, Jones and
Goulding, Inc. and Augusta-Richmond County hereby agree to said Supplemental Agreement consisting of the
above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the original contract
to be performed under the specifications thereof, and that the original contract is in full force and effect, except
insofar as it might be modified by this Supplemental Agreement.
This day of , 2013.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY JACOBS ENGINEERING GROUP INC.
AUGUSTA, GEORGIA
Mayor Deke S. Copenhaver
Approved Date: Approved Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Attachment number 1 \nPage 1 of 1
Item # 16
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#323-041110-299823786 and SA #15. The funding for
this project in the amount of $28,112 is needed to update special studies as part of the
environmental document re-evaluation and approval process.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,560,500$
Special 1% Sales Tax, Phase IV 600,000$
2,160,500$
Section 3: The following amounts are appropriated for the project:
By Basin By District
4th, 6th, & 8th 2,160,500$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#323-041110-299823786
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV
(WILLIS FOREMAN RD TO TOBACCO RD)
CHANGE NUMBER SEVENTEEN
McBean/Spirit Crk $ 2,160,500
Fredrick L. Russell, City Administrator
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 10/3/2011
Attachment number 2 \nPage 1 of 2
Item # 16
Augusta-Richmond County, Georgia CPB#323-041110-299823786
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV
(WILLIS FOREMAN RD TO TOBACCO RD)
CHANGE NUMBER SEVENTEEN
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX, PHASE III
323041110-000000-299823766 ($1,000)($1,000)
SALES TAX, PHASE III
323041110-000000-299823766 ($1,306,500)($1,306,500)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-202824766 ($600,000)($600,000)
(Transferred to Section V 299823786)$159,500 $159,500
Trans
TOTAL SOURCES:($1,748,000)($1,748,000)
USE OF FUNDS
ADVERTISING
323041110-5233119-299823766 $1,000 $1,000
ENGINEERING
323041110-5212115-299823766 $1,436,364 $28,112 $1,464,476
RIGHT OF WAY
323041110-5411120-299823766 $251,136 $251,136
(transferred to Section V 299823786)
UTILITIES
323041110-5414510-299823766 $50,000 ($28,112)$21,888
SIGNAL
323041110-5414610-299823766 $5,000 $5,000
CONTINGENCY
323041110-6011110-299823766 $4,500 $4,500
TOTAL USES:$1,748,000 $1,748,000
2 of 2 10/3/2011
Attachment number 2 \nPage 2 of 2
Item # 16