HomeMy WebLinkAbout2013-06-10-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 6/10/2013- 1:00 PM
ENGINEERING SERVICES
1. Motion to approve the maintenance agreement with the Georgia
Department of Transportation for the installation of a mural on
the Wrightsboro Rd. Side of the 15th Street Rosa T. Beard
Memorial Bridge.
Attachments
2. Approve CPB #323-041110-296823603, Supplemental
Agreement Number Four, and Change Number Six with
Hussey, Gay, Bell and DeYoung, Inc. in the amount of
$41,000.00 to survey, design and construct a 16 inch water main
for the Marvin Griffin Road Improvements Project, as requested
by the Engineering Department (AED) & the Utilities
Department (AUD). Funds are available in the Augusta Utilities
Project account.
Attachments
3. Motion to approve the minutes of the Engineering Services
Committee held on May 28, 2013.
Attachments
4. Notification of the award of a contract with Quality Storm
Water Solutions for services associated with construction of the
Fort Gordon New Water and Sewage Connections under the
Task Order Program for Infrastructure RFQ #11-130 in the
amount of $587,688.53, Bid item #13-116.
Attachments
5. Presentation by Rev. Melvin Ivey regarding who determines
what lots are being cut in the grass cutting process.
Attachments
6. Discuss the possible contamination and delinquent taxes of the
Southern Milling Company property located at 1015 Twiggs
Street. (Requested by Commissioner Williams) (Referred from
May 28 Engineering Services Committee)
Attachments
7. Update/status report from the Director of Engineering
Department regarding the Wilkerson Garden Drainage Project.
Attachments
www.augustaga.gov
(Requested by Commissioner Marion Williams) (Referred from
June 4 Commission meeting)
8. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Willhaven Subdivision, Phase III,
Section III.
Attachments
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Approval of request for maintenance and operating agreement of 15th Street bridge mural
Department:Planning and Development
Caption:Motion to approve the maintenance agreement with the Georgia
Department of Transportation for the installation of a mural on the
Wrightsboro Rd. Side of the 15th Street Rosa T. Beard Memorial
Bridge.
Background:As part of the visioning process of the Augusta Sustainable
Development Implementation Program as funded by the DOT
Tiger II/ HUD Community Challenge Grant, a mural was
designed through public input at multiple public meetings. The
mural design and request was sent to the Georgia Department of
Transportation, the Federal Department of Transportation, and the
Federal Department of Housing and Urban Development. The
mural design has been shown at all of the projects public meetings
since its creation (8) and was approved by all.
Analysis:The mural is to be executed by David, Lucy, and Jace McTier who
are professional artists. They took input and design features from
the community members at the public meetings and created the
mural design. The paint they will be using is a special blend from
Sherwin Williams that has specialized pigments that allow for
much greater longevity. Also, they will apply a special coating
that protects the mural from any potential graffiti by allowing the
mural to be pressure washed without negatively impacting the
work of art. The mural is a wonderful way to beautify the area
while paying tribute to the community’s past and its hopeful
future.
Financial Impact:There will be no City of Augusta funds required. All mural
installation costs are funded through the DOT Tiger II/ HUD
Community Challenge Grant.
Alternatives:Approve or deny
Recommendation:Approve maintenance agreement with Georgia Department of
Transportation. Cover Memo
Item # 1
Funds are Available
in the Following
Accounts:
220-01-6313
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Rev: May 21, 2010
RIGHT OF WAY MOWIG AD MAITEACE AGREEMET
By and Between
THE
GEORGIA DEPARTMET OF TRASPORTATIO
AD
APPLICAT
THIS AGREEMET made and entered into this _____ day of _____________, 20____
by and between the DEPARTMET of Transportation, an agency of the State of Georgia,
hereinafter alternately referred to as “DEPARTMET” or “LICESOR”, and the
APPLICANT hereinafter referred to as “LICESEE”.
WHEREAS, the DEPARTMET desires to enter into a public/private partnership to
perform certain services relating to mowing and maintenance within DEPARTMET’S right
of way, hereinafter called the “PROJECT”, and
WHEREAS, the LICESEE has represented to the DEPARTMET that, if such
permission is granted to the LICESEE , LICESEE shall bear all costs and liability associated
with the PROJECT; and
WHEREAS, the LICESEE has represented to the DEPARTMET that they are
qualified and experienced to provide such services and the DEPARTMET has relied upon
such representations;
OW , THEREFORE, for and in consideration of the mutual promises and covenants as
herein contained, it is agreed by and between the parties hereto that:
Attachment number 2 \nPage 1 of 10
Item # 1
ARTICLE I
SCOPE OF PROJECT
The DEPARTMET shall permit the LICESEE to perform or cause to be performed,
the PROJECT consisting of certain services related to maintaining an identified section of the
DEPARTMET’S rights of way.
This permission shall be granted by the means of this Agreement for the entire scope of
the PROJECT, as set forth herein.
The maintenance duties and responsibilities of the LICESEE are defined and set forth
in Article XI – MAITEACE WORK PLA of this Agreement, and further enumerated
and described in Exhibit ‘A’ – Application and Permit for Special Encroachment with approved
drawings or final working drawings for a Department-approved construction PROJECT.
Exhibit ‘A’ is attached hereto and incorporated by reference as if fully set out herein. The
PROJECT location shall be defined or delineated as part of Exhibit ‘A’. The required Special
Encroachment Permit and/or the construction PROJECT final working drawings are to be
approved or issued by the DEPARTMET .
Should the LICESEE desire that these maintenance services be performed by a third
party, LICESEE and the third party shall enter into subsequent agreement, whereby the
LICESEE shall assume all responsibility of repayment to the third party for those services to
be rendered as set forth in Article XI - MAITEACE WORK PLA . The Agreement
between LICESEE and any third parties to this Agreement, shall meet all operational and
administrative requirements, including the provisions of liability insurance, set forth by the
DEPARTMET , and all liability associated with the PROJECT shall be borne by LICESEE
and any third parties, as set forth in Article VIII, herein.
Attachment number 2 \nPage 2 of 10
Item # 1
ARTICLE II
EXECUTIO OF COTRACT AD AUTHORIZATIO
TIME OF PERFORMACE
Time is of the essence in this agreement. The LICESEE shall execute this Agreement
and return it to the DEPARTMET within thirty (30) days after receipt of contract forms from
the DEPARTMET .
The LICESEE shall begin work on the PROJECT under this Agreement immediately
after receiving a signed and executed copy of the Agreement (unless noted otherwise in Exhibit
A or upon PROJECT construction completion).
Subject to the terms and conditions set forth in this Agreement, and upon execution of
this Agreement, the DEPARTMET grants the right to the LICESEE to mow, edge, and
maintain, as set forth in Article XI- MAITEACE WORK PLA , that specific section of
right-of-way identified in this Agreement, and herein defined as the PROJECT.
The duration of this Agreement shall be for fifty years from the date above first written
unless terminated sooner by the DEPARTMET or LICESEE .
ARTICLE III
SUBSTATIAL CHAGES
If, prior to the satisfactory completion of the services under this Agreement, any party
materially alters the scope, character or complexity of the services from those required under the
Agreement, a Supplemental Agreement shall be executed between the parties. It is understood,
however, that LICESEE shall not engage in any activities or conduct any work which would
be considered to be outside the scope of the permission granted to LICESEE by the
DEPARTMET . Minor changes in the work which do not involve increased compensation,
extensions of time or changes in the goals and objectives of the work may be made by written
notification of such change by any party with written approval by the other parties.
Attachment number 2 \nPage 3 of 10
Item # 1
ARTICLE IV
ASSIGMET
It is understood by the LICESEE that the work is considered personal and, except as
provided for in Article I, LICESEE agrees not to assign, sublet or transfer any or all of their
interest in this Agreement without prior written approval of the DEPARTMET .
ARTICLE V
COTRACT DISPUTES
This Agreement shall be deemed to have been executed in __Fulton__County, Georgia,
without reference to its choice of law doctrine, and all questions of interpretation and
construction shall be governed by the laws of the State of Georgia. Any litigation arising out of
this contract shall be commenced within the State of Georgia. The foregoing provisions shall not
be construed as waiving any immunity to suit or liability, including without limitation, sovereign
immunity which may be available to the Department.
ARTICLE VI
ISURACE
Prior to beginning work, the LICESEE shall obtain and certify to the DEPARTMET
that it has the following minimum amounts of insurance coverage:
(a) Workmen’s Compensation Insurance in accordance with the laws of the State of
Georgia.
(b) Public Liability Insurance in an amount of not less than one hundred thousand
dollars ($100,000) for injuries, including those resulting in death to any one person, and in an
amount of not less than three hundred thousand dollars ($300,000) on an account of any one
occurrence, or proof of self-insurance.
(c) Property Damage Insurance in an amount of not less than fifty thousand dollars
($50,000) from damages on account of any occurrence, with an aggregate limit of one hundred
thousand dollars ($100,000), or proof of self-insurance.
Attachment number 2 \nPage 4 of 10
Item # 1
(d) Valuable Papers Insurance in an amount sufficient to assure the restoration of any
plans, drawings, field notes, or other similar data relating to the work covered by the PROJECT.
(e) Insurance shall be maintained in full force and effect during the life of the
PROJECT.
The LICESEE shall furnish upon request to the DEPARTMET , certificates of
insurance evidencing such coverage. These certificates shall also provide that the insurance will
not be modified or canceled without a 30 day prior written notice to the DEPARTMET .
Failure by the LICESEE to procure and maintain the insurance as set forth above shall be
considered a default and cause for termination of this Agreement and forfeiture of the
Performance and Payment Bonds. The LICESEE shall, at least fifteen (15) days prior to the
expiration date or dates of expiring policies, deposit certified copies of renewal, or new policies,
or other acceptable evidence of insurance with the DEPARTMET .
ARTICLE VII
COMPESATIO
It is agreed that LICESEE shall conduct all work at no cost to the DEPARTMET ,
and without compensation from the DEPARTMET . It is further agreed that any and all issues
relating to compensation and payment shall be resolved by and between LICESEE and any
successors, subcontractors, or assigns thereto.
The DEPARTMET and LICESEE further agree that, should the DEPARTMET
be required to conduct any inspections and/or supervision of the PROJECT beyond that which
would normally occur in the ordinary course of the DEPARTMET’S maintenance activities,
LICESEE shall reimburse the DEPARTMET for such inspection and supervision. The rate
of reimbursement for the DEPARTMET’S inspection and supervision shall in no case exceed
a rate determined to be reasonable by the parties.
Should LICESEE and the DEPARTMET desire to change this agreement at a later
date to provide for compensation to LICESEE , or any successors or assigns thereto, such
change shall only be permitted by a supplemental agreement as set forth in Article III herein.
Any supplemental agreements involving compensation shall be subject to the DEPARTMET
review and approval.
Attachment number 2 \nPage 5 of 10
Item # 1
ARTICLE VIII
RESPOSIBILITY FOR CLAIMS AD LIABILITY
LICESEE OT AGET OF DEPARTMET
LICESEE , and all successors and assigns thereto, shall save harmless the
DEPARTMET , its officers, agents, and employees from all suits, claims, actions or damages
of any nature whatsoever resulting from the performance of work assigned to LICESEE under
this Agreement. LICESEE further agrees that they shall be fully responsible for injury or
damage to landscaping, landscape related items, and any other non-standard and decorative
elements installed by or for the LICESEE within the right of way, and for any damage to the
DEPARTMET’S signs, structures, or roadway fixtures, if LICESEE causes the damage.
These indemnities shall not be limited by reason of the listing of any insurance coverage.
It is further understood and agreed that LICESEE , or any successor or assigns thereto,
in the conduct of any work involved in the PROJECT, shall not be considered the agent of the
DEPARTMET or of the State of Georgia.
ARTICLE IX
TERMIATIO OF COTRACT
The DEPARTMET may terminate this contract for just cause at any time by giving of
thirty (30) days written notice of such termination. Upon receipt of such notice of termination,
LICESEE shall discontinue and cause all work under this contract to terminate upon the date
specified in the said notice. In the event of such termination, the DEPARTMET shall be paid
for any amounts as may be due it as specified in Article VII up to and including the specified
date of termination. LICESEE shall have the right to terminate this contract at any time,
provided that such termination is first approved by the DEPARTMET , and that the
DEPARTMET is reimbursed in full for all services rendered pursuant to Article VII.
The DEPARTMET and LICESEE further agree that, should the DEPARTMET
allow the LICESEE to terminate the agreement, the termination, unless determined otherwise
in writing by the DEPARTMET , shall be contingent upon the following:
Attachment number 2 \nPage 6 of 10
Item # 1
A. The LICESEE, at the discretion of the DEPARTMET , removing the planted
landscaping, landscape related items, and any other non-standard and decorative elements
that were installed by or for the LICESEE at no cost to the DEPARTMET .
B. The LICESEE restoring the removed landscape areas to their original condition or a
condition that meets federal standards and is acceptable to the DEPARTMET .
C. The LICESEE restoring the removed non-standard and decorative elements with
standard DEPARTMET elements that meet federal and state requirements.
D. The LICESEE reimbursing the DEPARTMET in full any state and/or federal funds
used to purchase and install the landscaping, landscape related items, and other non-
standard and decorative elements that are no longer to be maintained by the LICESEE .
The DEPARTMET and the LICESEE agree that, should the LICESEE fail to
perform the maintenance, as set forth in Article XI - MAITEACE WORK PLA , the
DEPARTMET may require the LICESEE to remove, restore, and reimburse according to
items “A”, “B”, “C”, and “D” above, as applicable, and then terminate the agreement.
ARTICLE X
COMPLIACE WITH APPLICABLE LAW
The undersigned certify that:
A. This Agreement is subject to applicable state and federal laws, standards, and
rules and regulations.
B. The provisions of Sections 45-10-20 through 45-10-28 of the Official Code of
Georgia Annotated relating to Conflict of Interest and State Employees and Officials Trading
with the State have been complied with in full.
C. The provisions of Section 50-24-1 through 50-24-6 of the Official Code of
Georgia Annotated, relating to the “Drug-Free Workplace Act” have been complied with in full.
Attachment number 2 \nPage 7 of 10
Item # 1
ARTICLE XI
EXHIBIT A: MAITEACE WORK PLA/LADSCAPE
MAITEACE AGREEMET
For all maintenance activities, at a minimum, abide by the Federal Manual of Uniform Traffic
Control Devices (MUTCD) standards, current edition, for temporary traffic control. Move
equipment or materials on or across a traveled way in a manner as not to unduly interfere with
traffic.
Installed Non-standard Fencing/Site Furnishings/Murals/Signs/Walls
· Repair and/or replace damaged components.
· Replace or install a temporary construction work fence immediately if the
damage involves a safety issue.
· LICENSEE is responsible for all maintenance of non-standard fencing/site
furnishings/murals/signs
· Artwork on the mural cannot be copyrighted
NOTE: All major maintenance repair activities and activities that may interfere with traffic or
pedestrian flow within the right of way project limits, such as travel lane/walkway closures,
require the LICENSEE notify the Department at least 48 hours prior to the activity to coordinate
and gain Department approval.
Attachment number 2 \nPage 8 of 10
Item # 1
The covenants herein contained shall, except as otherwise provided, accrue to the benefit of and
be binding upon the successors and assigns of the parties hereto.
IN WITNESS WHEREOF, said parties have hereunto set their hand and affixed their seals the
day and year above first written.
GEORGIA DEPARTMET OF TRASPORTATIO
______________________________________
Commissioner or designee
ATTEST:
______________________________________
Angela M. Whitworth
Treasurer
LICESEE:
_______________________________________
(Title)
Sworn to before me this
_______day of _________________, 20____.
________________________________________
NOTARY PUBLIC
My commission expires _____________, ______.
Attachment number 2 \nPage 9 of 10
Item # 1
EXHIBIT ‘A’
(Attach the Application and Permit for Special Encroachment with approved drawings or the final working
drawings for a Department-approved construction)
Attachment number 2 \nPage 10 of 10
Item # 1
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Marvin Griffin Road Improvements Project SA #4, and Change #6
Department:Abie Ladson, PE Director
Caption:Approve CPB #323-041110-296823603, Supplemental
Agreement Number Four, and Change Number Six with Hussey,
Gay, Bell and DeYoung, Inc. in the amount of $41,000.00 to
survey, design and construct a 16 inch water main for the Marvin
Griffin Road Improvements Project, as requested by the
Engineering Department (AED) & the Utilities Department
(AUD). Funds are available in the Augusta Utilities Project
account.
Background:The Marvin Griffin Road Improvements Project is an approved
project and is under Phase I construction (utility relocations).
AUD made an assessment and determined an existing 14 inch
water main within the project limits, needs replacing. The attached
supplemental cost proposal for additional design work was
submitted by Hussey, Gay, Bell, and De Young, the Design
Engineering Firm of record.
Analysis:Services covered under this supplemental agreement are needed to
complete the water main design. A timely completion of this
design is critical to maintaining the proposed construction Phase II
schedule.
Financial Impact:Funds are available in the Augusta Utilities Account #507043410-
5212115/80900030-5212115 upon Commission approval.
Alternatives:1) Approve CPB #323-041110-296823603, Supplemental
Agreement Number Four, and Change Number Six with Hussey,
Gay, Bell and DeYoung, Inc. in the amount of $41,000.00 to
survey, design and construct a 16 inch water main for Marvin
Griffin Road Improvements Project and the as requested by
Engineering Department (AED) & the Utilities Department
(AUD). Funds are available in the Augusta Utilities Project
account. 2)Do not approve and identify an alternate plan to
address identified needed improvement.
Cover Memo
Item # 2
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
507043410-5212115/80900030-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#323-041110-296823603. This project is for
Supplemental Agreement Number Four for Hussey, Gay, Bell & DeYoung, Inc
in the amount of $41,000.00 to be funded from the Augusta Utilities.
requirements of Augusta Utilities for the length of Marvin Griffin Road.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
Augusta Utilities 41,000$
3,544,230$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky, Butler & Phinzy Swamp 3,544,230$ 1st & 2nd 3,544,230$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Honorable Deke Copenhaver, Mayor
(S.R. 56 to S.R. 56 Spur)
This agreement is for the design of a new 16" water main meeting the
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER SIX
1 of 2
Attachment number 1 \nPage 1 of 2
Item # 2
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER SIX
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB ADDITION CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030 ($36,230) ($41,000) ($77,230)
TOTAL SOURCES: ($3,503,230) ($41,000) ($3,544,230)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $150,000 $150,000
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $2,850,000 $2,850,000
AUGUSTA UTILITIES $36,230 $41,000 $77,230
507043410-5212115-80900030
OTHER FUNDING $36,230
CONTINGENCY
323-041110-6011110-296823603 $285,000 $285,000
TOTAL USES: $3,503,230 $41,000 $3,544,230
2 of 2
Attachment number 1 \nPage 2 of 2
Item # 2
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Hussey, Gay, Bell & DeYoung International, Inc., Consultant, entered into a
contract with Augusta-Richmond County on December 18, 2001, for engineering design services
associated with the Marvin Griffin Road Improvements, Project No. 323-041110-296823603,
File Reference No. 05-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Additional Engineering services needed for new 16” water main
It is agreed that as a result of the above modification the contract amount is increased by
$41,000.00 from $208,740.00 to a new total of $249,740.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, Hussey, Gay, Bell & De Young International, Inc., Consultant, hereby
agree to said Supplemental Agreement consisting of the above mentioned items and prices,
and agree that this Supplemental Agreement is hereby made a part of the original contract to
be performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke S. Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project umber(s): 323-041110-296823603
Supplemental Agreement umber: 4
Purchase Order umber: 57943
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 2
Attachment number 3 \nPage 1 of 4
Item # 2
Attachment number 3 \nPage 2 of 4
Item # 2
Attachment number 3 \nPage 3 of 4
Item # 2
Attachment number 3 \nPage 4 of 4
Item # 2
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on May 28, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 4
Item # 3
Attachment number 1 \nPage 2 of 4
Item # 3
Attachment number 1 \nPage 3 of 4
Item # 3
Attachment number 1 \nPage 4 of 4
Item # 3
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Notification of award for a construction contract to Quality Storm Water Solutions. for construction of
the Fort Gordon New Water and Sewage Connections under the Task Order Program for Infrastructure
RFQ #11-130 in the amount of $587,688.53. Bid item #1
Department:Augusta Utilities Department
Caption:Notification of the award of a contract with Quality Storm Water
Solutions for services associated with construction of the Fort
Gordon New Water and Sewage Connections under the Task
Order Program for Infrastructure RFQ #11-130 in the amount of
$587,688.53, Bid item #13-116.
Background:The objective of this project is to provide water and sewage
connections on Fort Gordon. This project will consist of multiple
connections various sizes and installation up to 2300 LF of sewer
main and 2550 LF of water main. Some connections to the
existing infrastructure will be upgraded and some connections will
be for new infrastructures throughout the base.
Analysis:Quality Storm Water Solutions. submitted an acceptable bid
package and was the lowest responsive bidder. The Utilities
Department desires to inform commission of the award of this
contract to construct the Fort Gordon New Water and Sewage
Connections under the Task Order Program for Infrastructure
RFQ #11-130 to Quality Storm Water Solutions.
Financial Impact:$587,688.53, under account number 507043490-5425410 /
88886666-5425410
Alternatives:No alternatives due to the contract being awarded under the Task
Order Program for Infrastructure RFQ #11-130
Recommendation:We are informing commission of the department's award of the
contract with Quality Storm Water Solutions in the amount of
$587,688.53 for the construction of the Fort Gordon New Water
and Sewage Connections Project under the Task Order Program
for Infrastructure RFQ #11-130
Cover Memo
Item # 4
Funds are Available
in the Following
Accounts:
$587,688.53 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Invitation to Bid
Sealed bids will be received at this office on Tuesday, May 7, 2013 @ 3:00 p.m. for furnishing:
Bid Item 13-116 Fort Gordon New Water & Sewage Connections for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by
all prime, subcontractors and suppliers exclusively from ARC Southern. The fees for the plans and
specifications which are non-refundable is $25.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate
this policy the Owner is providing the opportunity to view plans online (www.e-arc.com) at no charge through
ARC Southern (706 724-7924) beginning Thursday, April 18, 2013. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery
of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that acquisition of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Thursday, April 25, 2013 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, April 26, 2013 @ 5:00 p.m. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance
bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 4
VENDORS Attachment B E-Verify # Bid Bond SAVE Form Lump Sum
Blair Construction, Inc.
PO Box 770
Evans, GA 30809
Yes 224004 Yes Yes $590,985.87
Quality Storm Water Solutions
P.O. Box 1847
Evans, GA 30809
Yes 233338 Yes Yes $587,688.53
Contract Management, Inc.
1827 Killingsworth
Augusta, GA 30904
Eagle Utility Contracting, Inc.
1350 Branch Road
Bishop, GA 30627
Yes 206663 Yes Yes $725,885.75
Bid Item #13-116
Fort Gordon New Water and Sewage Connections
for Augusta, Georgia - Utilities Department
Bid Due: Tuesday, May 7, 2013 @ 3:00 p.m.
Page 1 of 1
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Attachment number 3 \nPage 1 of 1
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Attachment number 4 \nPage 1 of 1
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ATTN: THERON SAPP
QUALITY STORM WATER SOLUTIONS
437 CAMBRIDGE CIRCLE
MARTINEZ GA 30907
ATTN: JAMES WILLIAMS
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
ATTN: TONY HIGHFIELD
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP, GA 30627
ATTN: PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
Tom Wiedmeier
Augusta Utilities
Bay Street
Jerry Delaughter
Augusta Utilities
Bay Street
Stanley Aye
Augusta Utilities
Bay Street
Yvonne Gentry
Municipal Building
LSB – 3RD FLOOR
Bid Item 13-116 Fort Gordon New
Water & Sewage Connections
Faxed and Mailed 4/19/13
Bid Item #13-116
Fort Gordon New Water & Sewage
Connections
For Utilities Department
Bid Due: Tues 5/7/13 @ 3:00 p.m.
Attachment number 5 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Rev. Melvin Ivey
Department:Clerk of Commission
Caption:Presentation by Rev. Melvin Ivey regarding who determines what
lots are being cut in the grass cutting process.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Southern Milling Company
Department:Clerk of Commission
Caption:Discuss the possible contamination and delinquent taxes of the
Southern Milling Company property located at 1015 Twiggs
Street. (Requested by Commissioner Williams) (Referred from
May 28 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 4
Item # 6
Attachment number 1 \nPage 2 of 4
Item # 6
Attachment number 1 \nPage 3 of 4
Item # 6
Attachment number 1 \nPage 4 of 4
Item # 6
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Wilkerson Garden Drainage Project
Department:
Caption:Update/status report from the Director of Engineering Department
regarding the Wilkerson Garden Drainage Project. (Requested by
Commissioner Marion Williams) (Referred from June 4
Commission meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Engineering Services Committee Meeting
6/10/2013 1:00 PM
Willhaven Subdivision Phase III, Section 3
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Willhaven Subdivision, Phase III,
Section III.
Background:The final plat for Willhaven Subdivision, Phase III, Section III,
was approved by the Commission on January 15, 2013. The
subdivision design and plat for this section, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Willhaven Subdivision, Phase III,
Section III. 2. Do not approve and risk litigation.
Cover Memo
Item # 8
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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