HomeMy WebLinkAbout2013-05-28-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 5/28/2013- 1:00 PM
ENGINEERING SERVICES
1. Approve an updated resolution relating to Environmental
Services as well as the associated policies affecting fees and
exemptions.
Attachments
2. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Duncan N. Johnson, as owner, and
Augusta, Georgia, as optionee, in connection with the Augusta
Signal and Lighting Upgrades (Walton Way) Project, 0.002
acre (100.76 sq. ft.) more or less in fee simple and N/A sq. ft.
of permanent easement, more or less; and N/A sq. ft. of
temporary construction easement, more or less, from property
located at: 1122 Walton Way, private, at the purchase price of
$1,000.00.
Attachments
3. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Janice R. Koss, as owner, and Augusta,
Georgia, as optionee, in connection with the Marks Church
Road Reconstruction Project, 0.048 acre (2,079.63 sq. ft.) in fee
simple and N/A acre of permanent easement, more or less; and
3,178.41 sq. ft. of temporary construction easement, more or
less, and One (1) temporary driveway easement(s) on Project
Marks Church Road Reconstruction, from property located at:
3379 Wedgewood Drive, private, at the purchase price of
$4,795.00.
Attachments
4. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Equity Trust Company, Custodian FBO
Beverly K. Mims, IRA as owner, and Augusta, Georgia, as
optionee, in connection with the Windsor Spring Road Phase V
Project, consisting of 0.172 acre (7,472.37 sq. ft.) in fee and
0.135 acre (5,892.28 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is (are) one
(1) temporary driveway easement on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at:
Attachments
www.augustaga.gov
4626 Windsor Spring Road, private, at the purchase price of
$4,800.00.
5. Approve award of bid item #13-135, trash services for
permanent sidewalk receptacles to Coleman Sanitation.
Attachments
6. Discuss the lawn care contract regarding the number of lots that
have been cut, their locations and who makes the decision
about which ones are cut. (Requested by Commissioner
Fennoy)
Attachments
7. Update on the Master Plan for Augusta. (Requested by
Commissioner Jackson) (Referred from May 13 Engineering
Services Committee)
Attachments
8. Motion to approve the minutes of the Engineering Services
Committee held on May 13, 2013.
Attachments
9. Discuss the partial closing of Oak Street and Emmett Street.
(Requested by Commissioner Fennoy)
Attachments
10. Discuss the possible contamination and delinquent taxes of the
Southern Milling Company property located at 1015 Twiggs
Street. (Requested by Commissioner Williams)
Attachments
11. Update on the Stormwater Utility Implementation Program.
(Referred from May 13 Engineering Services Committee)
Attachments
Engineering Services Committee Meeting
5/28/2013 1:00 PM
2013 Solid Waste Resolution
Department:Environmental Services
Caption:Approve an updated resolution relating to Environmental Services
as well as the associated policies affecting fees and exemptions.
Background:Augusta Richmond County started solid waste collections through
contract providers in approximately 2001. On May 15th, 2001 a
resolution was adopted which generally created a solid waste
district, provided solid waste, recycling, yard waste, and bulk
waste to its residents, established a fee, and allowed the Tax
Commissioner to collect revenues on the Public Works
Departments behalf. In 2005 the commission approved an updated
resolution which expanded the role of the 2001
resolution. Generally this resolution defined a unit, addressed an
operational deficit within the program, allowed for renegotiation
with existing contractors, and allowed for automatic price
adjustments which were tied to an index. Over time there have
been political pain points identified with our current
resolution. First is that service is tied to a property having
utilities. This process has become burdensome on both the
property owner and Augusta. In the case where the property owner
needs utilities for repairs/renovations, security or just being able to
show the property, requires them to have full services. On the
Augusta side, the power companies are reluctant to share the
usage information with Augusta and require that the property
owner get the information, adding additional burden to the
property owner. Second, when Augusta expanded its service area
south, long driveways needed to be addressed. The commission
approved that properties with driveways in excess of 300 feet
from the road could be exempt from services as long as they have
another trash service removing waste from the property.
Analysis:The Department has worked to develop a resolution which is
inclusive of the prior documents and continues to be operationally
flexible to address the changing needs of the public. The
department is proposing a resolution which generally allows for
the following; 1. Requires all residential and unoccupied locations
receive services, and makes services available to multi-family and
commercial facilities. 2. Allows for the establishment of policies
Cover Memo
Item # 1
relating to fees and charges provided through the ESD, and allows
those fees to be increased as the Consumer Price Index increases,
as listed in the Solid Waste and Recyclables Collection Contract,
as well as adjustments for other governmental imposed costs. 3.
Defines the Local Small Business usage goal of the Solid Waste
and Recyclables Collection Contract at 25%. 4. Allows the ESD to
coordinate with other governmental agencies to expand recycling
initiates. 5. Establishes a landfill charge to cover the cost of
disposal for ESD functions and allows those costs to be amended
by the Consumer Price Index listed in the Contract. 6. Allows for
the establishment of policies relating to exemptions from solid
waste and recycling services with the policy minimally covering
the municipalities of Hephzibah and Blythe as well as life safety
and property safety issues. 7. Generally allows the proceeds from
the CNG station(s) to be reinvested in alternative fuel vehicles and
alternative energy infrastructure. 8. Authorizes the ESD and
contractors to enter private property to place or remove Augusta
owned assets or to provide services provided through the ESD. 9.
Authorizes the Administrator to enter intergovernmental
agreements for services offered by the ESD. 10. Supplements and
reaffirms previous resolutions except where the terms of the
resolution are in conflict. The most controversial portion of the
resolution is that the department is proposing that all property
owners pay fees for services provided by the ESD. Currently the
fee system is split where a small portion pay millage and a fee and
the largest portion pays via an all-fee system. The new collections
system is designed around a “pay as you throw” program,
meaning the resident pays for the services utilized, and the system
gets away from a “one size fits all approach”. Since the
department cannot reduce the cost of services which is included in
the millage, a fee based system and the incentive based recycling
program become the most effective means of providing an
equitable “pay for services used” collections program. Solid
Waste Collection Fees The first policy for approval is “Solid
Waste Collection Fees”. This policy provides the foundation for
the service types, service levels and customer options which are
available, as well as provides a fee structure associated with each.
Service type is broken into three distinct types of services: 1.
“Designated Non-Residential Location”, which is a non-
residential location in the service area that receives collection
services from Augusta. This service is not mandatory, but rather
the customer at some point opted to use the services provided by
the department. Customers who are classified as such may include
multi-family dwellings (5 or more units), mobile home parks (10
or more units), professional or business offices, churches, farms,
or other commercial properties. 2. A “Residential Unit” is a single
family dwelling, condominium or rental unit with four for fewer
dwellings on a single parcel of land. Each unit is considered a
separate dwelling and charged accordingly. 3. An “Unoccupied
Location” means a vacant or unoccupied residential unit,
unimproved property or vacant lot. A residential unit may be
Cover Memo
Item # 1
reclassified to an unoccupied location by meeting any one of the
following; becoming uninhabitable due to fire, flood or other
natural disaster, property permitted under the mothball ordinance,
the property has been condemned, or the property has no dwelling.
In any event, the cart(s) must be removed from the property to be
considered an unoccupied location. Service Levels are broken
down into three classifications, all with various charge types to
offer the customer some level of choice in the program. 1.
Designated non-residential locations are provided once per week
garbage and recycling services 2. Residential units are provided
once per week collection of garbage, recycling, yard waste and
bulk waste. 3. Unoccupied Locations are provided once per week
collection of yard waste and bulk waste. The customer has been
afforded additional options when it comes to their service, and the
ability to right-size service for their specific needs. The customer
may: 1. Get a 35 gallon garbage cart at a discount. 2. Get
additional 95 gallon garbage carts at an additional fee. 3. Get
additional 95 gallon recycling carts at an additional fee, however,
the fee is less than that of an additional garbage cart. Other general
provisions within the policy reside around the customers
generating materials which are out of compliance with contract
specification or are not accepted materials under our collections
contract. In such cases, Augusta will collect the materials under
the vacant lot collection program and charge fees as appropriate.
Additionally, the customer is responsible for lost, stolen or
damaged carts. Damage does not include normal wear and tear or
damage caused by the haulers’ trucks. Solid Waste and Recycling
Exemptions The second policy for approval is the “Solid Waste
and Recycling Exemptions”. This policy provides the foundation
by which residential units and unoccupied locations may become
exempt from solid waste and recycling services. Currently there
are only two exemptions allowed – these include long driveways
(300 feet from the right of way) or if a property has no active
utilities (water and electric). ESD is proposing having 4 general
exemptions from solid waste and recycling collections, which
include: 1. A blanket exemption for the cities of Hephzibah and
Blythe, until such time that their municipal government requests
services for the city as a whole. 2. For residents living in excess of
300 feet from the right of way, measured from the closest portion
of the dwelling to the right of way in the shortest distance
commonly driven by a vehicle. 3. Areas where there is a high
potential to damage property. 4. Areas where there is a high
potential risk to a person’s safety. If an exemption is granted the
customer must show proof of alternate trash collection services.
Lot Cutting and Cleaning Fees The ESD became responsible for
cutting and cleaning vacant lots in May of 2011. At that time, the
department tracked its time and costs, and provided cost data back
to License and Inspection, who then placed a lien against the
property for governmental services. On March 5, 2013 the
Commission updated section 4-2-2 of the Augusta code. Under the
updated 4-2-2(g), the “…costs thereof, shall be assessed and
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appropriate action as necessary shall be taken to charge and
collect monies for services provided by Augusta to abate the
issue.” The ESD is proposing a fee system by which those costs
associated with cutting and cleaning are added to the ESD bill.
Therefore, the third policy for approval is the “Lot Cutting and
Cleaning Fees”. This policy provides the foundation for the
services typically performed when cutting and cleaning lots as
well as provides a fee structure for those services.
Financial Impact:By adopting the resolution and the fees as drafted, there are many
items which could impact the financials. Those items include; 1.
By altering everybody to a fee based system, individuals within
the Urban Services area would see an increased fee on their tax
bill. There may be a need to review the millage of the Urban
Services area at some point, to make any adjustments deemed
appropriate. The department should not see any significant
changes in revenue. 2. Customers will be allowed to alter services
to a lower cost service, while the cost to Augusta is fixed. If a lot
of customers amend services to a small can, then the cost of
disposal should go down proportionally, and the revenues of
recycling materials should go up proportionally. Should a large
number choose to alter services, fees would need to be evaluated
with the annual budget process. 3. By charging for both vacant lot
cutting and cleaning as well as for services rendered, will be a
revenue enhancement to the department. Currently liens are placed
on the property and moneys are collected when the property sells.
Augusta must wait long periods of time to collect its revenues.
The department does not anticipate that the financial impact will
be significant until it reviews a year of collections data from those
parcels. The final point of financial impact is related to perception.
Many have said that the ESD is cutting services without lowering
the cost of service. While a material fact, we must also remember
that; 1. In May of 2011, the ESD become responsible for the cost
associated with street sweeping, vacant lot cutting/cleaning and
right of way litter collections, none of which came with any
revenue transfer. The ESD absorbed the expense of operating
those programs. 2. In 2012, the ESD absorbed a 3.5% franchise
fee paid back to the government. 3. The cost of services has
remained the same for 2 years. 4. Most importantly, had we
continued with our current service levels, we would have needed
to increase the cost to our citizens.
Alternatives:1. Approve an updated resolution relating to Environmental
Services as well as the associated policies affecting fees and
exemptions. 2. Operate under the current resolution, and have a
one size fits all waste collection program and absorb the cost of
vacant lot collections.
Recommendation:Approve an updated resolution relating to Environmental Services
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as well as the associated policies affecting fees and exemptions.
Funds are Available
in the Following
Accounts:
Fund 542
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
A RESOLUTION TO PROVIDE AN APPROPRIATE FEE SYSTEM AND EXEMPTION(S) FROM
SERVICE; TO REAFFIRM THE USE OF THE APPROVED CONTRACT FOR ENGAGING
CONTRACTORS FOR THE COLLECTION OF SOLID WASTE AND RECYCLABLES IN AUGUSTA; AND
OTHER PURPOSES.
WHEREAS, it has been determined by the Augusta Commissioners that there is a need in
Augusta to continue to develop and promote the efficient and environmentally safe
management of solid waste by various means including the collection, recovery, utilization and
disposition of solid waste and recycling and to promote commerce and industry by continuing
the collection, processing and disposal of solid waste in an efficient and environmentally sound
manner; and
WHEREAS, it has been determined by the Augusta Commissioners that the financing of projects
provided by the Regional Solid Waste Management Authorities Act (A.C.G.A Section 12-8-50, et
seq.) is necessary for the public good and general welfare of Augusta and will promote the
general welfare of the State of Georgia; and
WHEREAS, it has been determined by the Augusta Commission that it is in the public interest
and is vital to the public welfare of the people of Augusta and the State of Georgia to collect,
transport, manage and dispose of solid waste and to recover and utilize resources contained in
solid waste and thereby develop and promote for the public good and general welfare, trade,
commerce, industry and employment opportunities in Augusta; and
WHEREAS, the Augusta Commission, does by this Resolution take official notice that the solid
waste and recyclable collection system as implemented has resulted in a cleaner Augusta
community and has thereby promoted the public health, safety, and welfare of Augusta; and
WHEREAS, any interruption in solid waste collection would present a public health emergency
in Augusta which the Commission desires to avoid and does not have its own resources readily
available to take over solid waste and recycling collections; and
WHEREAS, the current solid waste collections contract has been a model contract for the
inclusion of local and/or small businesses as desired by the Augusta Commission; and
WHEREAS, the Augusta Commission believes that the success of the ESD programs is directly
attributed, and a reflection of the day to day diligence, efforts and contributions of the
employees who manage, assist, and perform functions for the citizens, the department and the
contractor(s); and
WHEREAS, Augusta Georgia has established a solid waste service area, which has been
extended county wide; and will enter into new contracts beginning June 1, 2013 for contractors
to provide uninterrupted solid waste and recyclable collection services; and
Attachment number 1 \nPage 1 of 5
Item # 1
WHEREAS, in an effort to offer its citizens a more streamlined and inclusive service, the Augusta
Commission has chosen to modify services to include one-time per week garbage collection,
offering various sizes of containers as well as multiple types of services and providing services
to all of Augusta, either directly or through exemption, provided however that the properties
within the city limits of Hephzibah and Blythe shall be granted an automatic exemption from
service unless a request for service is made by the city for the entire city; and
WHEREAS, in an effort to get back to a platform of community interaction and provide a
consistent service, tires have been removed from contracted collection and the Environmental
Services Department (ESD) shall engage the community through local community events; and
WHEREAS, the disposal expense (associated with Fund 542 and revenues of Fund 541) were
committed to repay bonds to develop additional landfill space and collect methane from said
landfill, which are utilized by said solid waste collections contractors for disposal purposes, with
a portion of said funds pledged to secure repayment of the Solid Waste Authority bonds, 2004
and 2010 series; and
WHEREAS, the Augusta Commission believes in educating the public, businesses and developers
of its available programs and requirements through various methods of marketing, to include
the placement of information regarding solid waste services in the development guidelines for
acknowledgement by all developers prior to plan approval; and
WHEREAS, the Augusta Commission is committed to waste reduction and recycling efforts by
offering an incentive based recycling program, single stream recycling, as well as, the
establishment of satellite recyclable drop off locations at select Augusta facilities; and
WHEREAS, the Augusta Commission is committed to alternative fuels by utilizing this contract
as a means of developing CNG infrastructure for Augusta, requiring collection vehicles to
operate on said CNG, understanding that the contract term must be extended to a minimum
length of 9 years to reasonably match the useful life of the collection vehicles thereby
maximizing the benefits to Augusta; and
WHEREAS, it has been determined by the Augusta Commissioners that there is a need to fund
the ESD through a fee based system, where all property owners pay fees for services, in a
similar fee based system, allowing for revenues for various ESD functions to be consolidated
and collected through a single fee system; and
WHEREAS, the Commission understands that over the years there have been a variety of
exemptions from solid waste and recyclable collections, and that starting a new contract with a
series of program changes, yields the need to repeal all such exemptions issued prior to June 1,
2013, and all such exemptions shall be re-affirmed under the new programs rules and
guidelines. Such exemptions shall be based on ESD Policies, which may be amended from time
to time; and
Attachment number 1 \nPage 2 of 5
Item # 1
Whereas, that the Director of Environmental Services is hereby directed and authorized to
establish means to monitor, manage, regulate and enforce functions of the ESD, through
contract enforcement, education programs, policies, procedures, rules, fees and ordinance
enforcement, relevant to the solid waste and recycling contract and other functions of the ESD.
NOW THEREFORE BE IT RESOLVED:
1. The Augusta Commission requires that all Residential Unit(s) and Unoccupied
Location(s) as defined by policy shall receive services provided by Augusta unless
relieved of such requirement through government action or other policy to the contrary.
Others, which may include small business, multi-family (above 5 units), mobile home
parks (above 10 units) etc. may request, and be provided services from the ESD.
2. That the Director of Environmental Services is hereby directed and authorized to
establish policies regarding fees and charges for functions provided through the ESD,
which may be amended from time to time. Said fees shall be adjusted annually by an
amount equal to the increase in the consumer price index as listed in the solid waste
and recycling contract. In the event that franchise fees, taxes, in lieu of tax, regulatory
fees or other governmental fees are imposed against the ESD; those costs may be
amended into the ESD fees. Additionally, should the estimated amount of bad debt
increase, the fees may be amended to reflect the anticipated increase in bad debt
expense.
3. That the Augusta Commission hereby affirms and adopts the initial policies for fees and
exemptions, attached hereinafter, which are incorporated herein by reference.
4. That the Augusta Commission hereby directs and authorizes the Director of
Environmental Services to establish a billing system for the collection of fees and
charges for solid waste and recycling collection services and other ESD functions, and
said fees shall minimally cover the full cost of the ESD services and programs.
5. Augusta has set and the Contractor has agreed to a Local Small Business goal of 25%, in
accordance with Augusta, GA Code 1-10-129 (d)(7).
6. That the Augusta Commission authorizes the ESD Director to hold community events to
collect scrap tires, neighborhood clean-up events, as well as other events to promote
ESD programs and objectives.
7. The ESD may coordinate with other government agencies and departments to expand
recycling initiatives, both to the government(s) as well as the public, through direct
collection, or through drop off locations.
Attachment number 1 \nPage 3 of 5
Item # 1
8. The Augusta landfill shall charge for disposal the actual amount of, but not less than
$3.0 million dollars annually, whichever is greater and said amount being subject to any
increase in the annual adjustment using the consumer price index as set forth in the
solid waste and recycling collections contracts.
9. That the Augusta Commission hereby directs and authorizes the Director of
Environmental Services to establish policies relating to exemption(s) from specific
services relating to solid waste and recycling collection and other Environmental
Services functions. Said policy shall at a minimum address the cities of Hephzibah and
Blythe (being granted city wide exemptions, until such time as the municipality requests
such services as a whole), life safety and property safety which may be altered from
time to time.
10. That the Director of Environmental Services may utilize the proceeds from the CNG
station(s) to reinvest into alternative fuel infrastructure, alternative energy
infrastructure, alternative fuel vehicles, alternative energy vehicles, hybrid vehicles or
conversion technology either for vehicles or creating fuels for vehicles.
11. That the Augusta Commission authorizes and approves the ESD and contractors to enter
private property to place, provide services, repair or retrieve Augusta owned property
or other business as needed to perform or inspect serviced offered/provided by or
through the ESD.
12. That the Augusta Commission hereby authorizes the Administrator to enter
intergovernmental agreements for services offered by the ESD, when they believe it is in
the best interest of Augusta.
13. This Resolution supplements and reaffirms any previous Solid Waste Resolutions and
except where the terms of this Resolution conflict with said previous Resolution, the
terms of this Resolution shall control.
Attachment number 1 \nPage 4 of 5
Item # 1
Adopted this ___________ day of ______________________, 2013.
Augusta, Georgia
BY: __________________________________________
As Its Mayor
Attest: _______________________________________
Clerk of Commission
Attachment number 1 \nPage 5 of 5
Item # 1
1
AUGUSTA RICHMOD COUTY EVIROMETAL SERVICES DEPARTMET
POLICIES AD PROCEDURES
DATE:
Solid Waste Collection Fees
ESDP Number:
Page 1 of 3
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE:
To ensure that property owners are charged fair and consistent for services offered by the
Environmental Services Department for solid waste and recycling services.
SCOPE:
This policy applies to all residential properties and other properties which receive solid waste and
recycling services whether taxed or tax exempt, for services provided through the Environmental
Services Department.
POLICY:
It shall be the policy of Augusta to charge for services provided through the Environmental Services
Department relating to solid waste and recycling services for the following;
SERVICE TYPES
1. A “Designated Non-Residential Location” is a non-residential location in the service area that
receives collection services from Augusta. Generally a Designated Non-Residential Location is
not required to have services, but rather has opted for services through the department. This
type of service could include;
a. Multi-family dwelling with five (5) or more units.
b. Mobile home parks with ten (10) or more units.
c. Farm (Greater than 10 acres of land used primarily for agricultural, forestry, or farming
purposes)
d. Professional/Business office
e. Church
f. Other commercial properties.
Should a Designated Non-Residential Location wish to be reclassified for respective service
levels, they must make such requests in writing on the appropriate form(s). They can be
reclassified as either a Residential Unit or an Unoccupied Location to obtain the desired level
of service. Each property/address which is reclassified to a Residential Unit will be counted as
a separate collection point and charged accordingly.
2. A “Residential Unit” means any single family dwelling, condominium or rental unit with four
(4) or fewer dwelling units on any single parcel of land. Each dwelling unit contained in a
condominium and each dwelling unit in a multi-family dwelling, or mobile home park with
four (4) or fewer units will be counted as a separate collection point and charged accordingly.
Attachment number 2 \nPage 1 of 3
Item # 1
2
3. An “Unoccupied Location” means a vacant or unoccupied Residential Unit, unimproved
property or vacant lot. A Residential Unit may be reclassified to an Unoccupied Location by
meeting any one of the following;
a. Being uninhabitable due to fire, flood or other natural disaster, and the cart has been
removed by Augusta.
b. The property is in compliance with the Mothball Ordinance and the cart has been
removed by Augusta.
c. The property has been condemned, is considered uninhabitable, and the cart has been
removed by Augusta.
d. The property has no dwelling.
SERVICE LEVELS
1. Designated Non-Residential Location – provided once per week collection of garbage and
recycling.
2. Residential Unit – provided once per week collection of garbage, recycling, yard waste and
bulk waste.
3. Unoccupied Location – provided once per week collection of yard waste and bulk waste.
CUSTOMER OPTIO(S)
1. Customers have the option to adjust services provided by Augusta until the time the
Environmental Services Department prepares billing for the financial period. Augusta may
offer prorated fees for adjusted services into the next billing period, at Augusta’s sole
discretion. The following are service options the customers may utilize to right-size their
service based on individual needs;
a. The customer has the option of a 35 gallon garbage cart at a discount.
b. The customer has the option for additional 95 gallon cart(s) at an additional fee.
c. The customer may request additional recycling cart(s) at an additional fee, provided that
the initial recycling cart has appropriate utilization.
AUGUSTA OPTIO(S)
1. There may be times when it is beneficial to Augusta and to the customers, for Augusta to
provide commercial dumpsters, in lieu of cart services. Augusta reserves the right to replace
carts with a centrally located dumpster for collection services.
ADDITIOAL SERVICES AD FEES
1. The customer shall be assessed additional fees if the customer generates materials which are
out of compliance with contract specifications or are not acceptable materials to be collected by
the contract. In such cases, Augusta will collect the materials under the vacant lot collection
program and charge fees as appropriate.
2. The customer is responsible for lost, stolen or damaged carts. Damage shall not include normal
wear and tear.
Attachment number 2 \nPage 2 of 3
Item # 1
3
FEE ADJUSTMETS
1. The department shall prorate fees based on the actual start/stop date of services.
2. The department shall have the authority to make adjustments for departmental errors or
omissions.
3. Fees shall be adjusted by the Consumer Price Index listed in the solid waste collections contract
annually.
FEE CHART
Annual Fee Monthly Fee % of Residential
Designated on-Residential $232.88 $19.41 75%
Residential $310.50 $25.88 100%
Unoccupied Location $155.25 $12.94 50%
Extra Garbage Cart $124.20 $10.35 40%
Extra Recycling Cart $77.63 $6.47 25%
Small Cart/residential
location
$232.88 $19.41 75%
Lost/Stolen/Destroyed Carts $77.63 $6.47 25%
Attachment number 2 \nPage 3 of 3
Item # 1
1
AUGUSTA RICHMOD COUTY EVIROMETAL SERVICES DEPARTMET
POLICIES AD PROCEDURES
DATE:
Lot Cutting and Cleaning Fees
ESDP Number:
Page 1 of 2
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE:
To ensure that property owners are charged fair and consistent for services offered by or through the
Environmental Services Department for lot cutting and/or cleaning. Cleaning shall include collection
of materials which were “out of compliance” with the limits of the solid waste and recycling contract.
SCOPE:
This policy applies to all properties which receive lot cutting and/or cleaning services whether taxed or
tax exempt, for services provided by or through the Environmental Services Department.
POLICY:
It shall be the policy of Augusta to charge for services provided by or through the Environmental
Services Department relating to lot cutting and cleaning services.
PROCEEDURE:
To charge for lot cutting and/or cleaning services provided by Augusta, the following procedure will
be followed;
a. The Environmental Services Department shall track the units of measure for each lot cut and/or
cleaned.
b. The unit of measure will be multiplied by the rate for the given service or asset to determine a
cost.
c. Units of measure will be calculated to the quarter hour.
d. The cost of said cutting and/or cleaning shall be added to the property owner’s environmental
services fee.
Attachment number 3 \nPage 1 of 2
Item # 1
2
FEE CHART:
Service/Asset Unit of Measure Rate
Grapple Truck Hours $90.00
Roll Off Truck Hours $90.00
Rear Load Truck Hours $90.00
Skid Steer/Backhoe Hours $75.00
Tractor Hours $50.00
Inmate Crew Hours $50.00
Contract Labor Crew Hours $50.00
Labor/Per Person Hour $25.00
Sprayer Acres $200.00
Disposal Yards $15.00
Tires Each $5.00
Administrative Fee Each $20.00
Other fees and charges may apply based on unique conditions of the site.
Attachment number 3 \nPage 2 of 2
Item # 1
1
AUGUSTA RICHMOD COUTY EVIROMETAL SERVICES DEPARTMET
POLICIES AD PROCEDURES
DATE:
Solid Waste and Recycling
Exemptions
ESDP Number:
Page 1 of 2
Approved By: _______________________________________
Mark Johnson, Director
PURPOSE:
To provide a method to exempt locations from solid waste and recycling services based on defined
criteria.
SCOPE:
This policy applies to all “Residential Unit(s)” and “Unoccupied Location(s)” within Augusta.
POLICY:
By resolution, all Residential Unit(s) and Unoccupied Location(s) within Augusta shall receive solid
waste and recycling services, unless being granted an exemption by policy. It shall be the policy of the
Environmental Services Department to charge for services provided unless an exemption is granted. A
property owner may apply for an exemption relating to solid waste and recycling for;
a. Long driveways in excess of 300 feet from the right of way. The driveway shall be measured
from the closest portion of the dwelling to the right of way in the shortest distance commonly
driven by a motor vehicle.
b. A tract of land greater than 10 acres, with no dwelling, used primarily for agricultural, forestry,
or farming purposes.
c. Areas where there is a high potential to damage property, and there are no other reasonable
alternatives.
d. Areas where there is a high potential risk to a person’s safety, and there are no other reasonable
alternatives.
An exemption will automatically be granted to all properties within the City limits of Hephzibah and
Blythe, until such time that the respective municipal government(s) request said services from
Augusta.
PROCEEDURE:
To become exempt from solid waste and recycling services provided by the county, the following
procedure shall be followed;
a. The property owner shall request an exemption on the appropriate form, providing the
requested information to prove they meet the requirements to become exempt. An exemption
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2
request must be received between January 1st and December 31st of the current year, for the
request to be considered timely. No prior period requests will be granted.
b. Augusta will receive the request and schedule a customer service representative to review and
validate the request.
c. Once a determination has been made by the department regarding the exemption request, the
department will notify the property owner of its findings.
d. If an exemption is granted, charges will be removed from the later of the day the exemption
request was approved or the day the cart was removed by Augusta.
e. To be approved for an exemption, the property owner must show proof of alternate collection
services for solid waste collections sufficient enough to remove all waste materials from the
property. Continuance of said exemption shall be contingent upon the property owners’
continuation of service by a private refuse service.
f. The Environmental Services Department retains the right to inquire and inspect any exempt
properties from time to time, without prior notification to the customer, to verify the basis of
continued exemption. Should a condition of exemption change, or the property owner does not
retain a third party collection company, then the exemption may be revoked by Augusta.
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Item # 1
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Acquisition of Right-of-Way Option Augusta Signal & Lighting
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Duncan N. Johnson, as owner, and
Augusta, Georgia, as optionee, in connection with the Augusta
Signal and Lighting Upgrades (Walton Way) Project, 0.002 acre
(100.76 sq. ft.) more or less in fee simple and N/A sq. ft. of
permanent easement, more or less; and N/A sq. ft. of temporary
construction easement, more or less, from property located at:
1122 Walton Way, private, at the purchase price of $1,000.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Augusta Signal and
Lighting Upgrades (Walton Way) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S)
GL: 324041110-52.12116 JL: 201824110-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 2
Clerk of Commission
Cover Memo
Item # 2
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Item # 2
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Acquisition of Right-of-Way Option Marks Church Road Recontruction Project
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Janice R. Koss, as owner, and Augusta,
Georgia, as optionee, in connection with the Marks Church Road
Reconstruction Project, 0.048 acre (2,079.63 sq. ft.) in fee simple
and N/A acre of permanent easement, more or less; and 3,178.41
sq. ft. of temporary construction easement, more or less, and One
(1) temporary driveway easement(s) on Project Marks Church
Road Reconstruction, from property located at: 3379 Wedgewood
Drive, private, at the purchase price of $4,795.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and Easement to Augusta, Georgia for the Marks Church Road
Reconstruction Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
Funds Available in the Following Accounts: GL:325-041120-
52.12116 JL: 209825201-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 3
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Item # 3
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Item # 3
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Acquisition of Right-of-Way Option Windsor Spring Road Phase V Project
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Equity Trust Company, Custodian FBO
Beverly K. Mims, IRA as owner, and Augusta, Georgia, as
optionee, in connection with the Windsor Spring Road Phase V
Project, consisting of 0.172 acre (7,472.37 sq. ft.) in fee and
0.135 acre (5,892.28 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is (are) one (1)
temporary driveway easement on Project Windsor Spring Road,
Phase V, STP00-1105-00(004) from property located at: 4626
Windsor Spring Road, private, at the purchase price of $4,800.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S)
GL: 327041110-5411120 JL: 209812010-5411120
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 4
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Item # 4
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Bid 13-135, permanent sidewalk receptacles contract
Department:Environmental Services
Caption:Approve award of bid item #13-135, trash services for permanent
sidewalk receptacles to Coleman Sanitation.
Background:Within the downtown corridor, there are permanent sidewalk trash
receptacles which are now handled by the Environmental Services
Department (ESD). Historically, those cans were emptied by the
former Public Works Departments. When that department was
dissolved, the responsibilities of the downtown cans were
split. Parks and Recreation now handles the permanent sidewalk
receptacles along River Walk and the Environmental Services
Department handles the cans installed along streets. The ESD
included the cans into a contract for front load dumpsters which
provide collection of trash to governmental buildings. The front
load contract is due to be rebid. Secondary to the sidewalk cans,
the bid included on-call services for rear load truck work. The
ESD currently has that work performed under its solid waste
collections contract which is slated to end May 31, 2013. In both
contracts, this work is handled on a time basis. This service is
currently utilized for several reasons. First, when materials are out
of compliance with the standard residential contract, and the
property owner does not correct the issue. Second, the service is
utilized to assist in vacant lot collections. Finally, when there is an
immediate need for collection due to a hazard, safety concern or
other immediate need.
Analysis:In an effort to be local small business friendly, we have separated
the sidewalk receptacle services from the frontload service. This
was done, as they are performed by two different types of trucks.
Secondarily, the on-call services can be performed by the type of
truck required to service the downtown cans. This makes
combining these services a logical solution. It is the suggestion of
the department to provide services to the downtown cans 7 days
per week to ensure adequate coverage of events and increased
weekend traffic. Currently the cans are only serviced 5 days per
week, and there are spills and overflow issues which exist during
events and high traffic days. The ESD and the Procurement
Department have concluded the bid process for Bid Item #13-135.
Cover Memo
Item # 5
After the review of the compliant vendors, Coleman Sanitation
has met all the specified requirements of the bid documents
without taking any exceptions. It is the opinion of the ESD that
Coleman Sanitation should be awarded the bid.
Financial Impact:The current contractor charges Augusta $22.50 per container, per
month for 5 times a week collection. The proposed contractor,
which was the lowest responsive bid, will be charging $126.00 per
container, per month for 7 times a week collection. The economic
impact over the current pricing will cost Augusta an additional
$4,450 per month ($53,408 per year). These funds will be paid
from 542-04-4110/5222110. To Augusta’s benefit, the rate for on-
call work went down by $15 per hour. The current contractor
charges Augusta $100.00 per hour for a truck with a driver and a
helper. The proposed contractor will be charging $85.00 per hour
for the same service. This is a 15% cost deduction for the service.
These funds will be paid from 542-04-4110/5222110.
Alternatives:1. Do not award the bid, and continue under an expired agreement
for services. 2. Internalize the service, and have Augusta crews
perform the task.
Recommendation:Approve award of bid item #13-135, trash services for permanent
sidewalk receptacles to Coleman Sanitation.
Funds are Available
in the Following
Accounts:
542-04-4110/5222110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Invitation to Bid
Sealed bids will be received at this office on Friday, April 26, 2013 @ 11:00 a.m. for furnishing:
Bid Item 13-135 Trash Service for Permanent Sidewalk Receptacles for Environmental
Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, April 16, 2013 @ 5:00 P.M. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a local bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
otherwise meets the requirements for approval as a local bidder, will not be qualified for a bid
preference on such eligible local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle March 21, 28, April 4, 11, 2013
Metro Courier March 27, 2013
Revised: 3/7/2013
Attachment number 1 \nPage 1 of 1
Item # 5
UNOFFICIAL
Coleman Sanitation
3010 Georgia Rd
Augusta, GA 30906
Precision Waste
P. O. Box 446
Thomson, GA 30824
Yes Yes
No/Affidavit w/10
employees or less 422680
Yes Yes
Per can
per mon $126.00 $266.15
Per event $200.00 $393.75
Unit Rate Rate
per pull $160.00 $145.00
per pull $180.00 $145.00
Unit Rate Rate
Per hour $65.00 $159.00
Per hour $85.00 $167.00
Per man
per hour $13.00 $27.75
E-Verify #
Roll-Off Truck and Driver
Rear Load Truck w/Driver & 1 Laborer
Laborer
The following vendor submitted a satement of "No Bid":
Waste Management / 1571 Burks Drive / Lake City, GA 30260
Bid Item #13-135
Trash Service for Permanent Sidewalk Receptacles
for Augusta, Georgia - Environmental Services Department
Bid Due: Friday, April 26, 2013 @ 11:00 a.m.
Size of Container
30cy
40cy
Item/Equipment Type
Vendors
SAVE Form
Service of permanent sidewalk trash
receptacles seven days per /week
Extra Service (perSection 11) for
service to all receptacles
Attachment B
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Item # 5
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Lawn Care Contract
Department:Clerk of Commission
Caption:Discuss the lawn care contract regarding the number of lots that
have been cut, their locations and who makes the decision about
which ones are cut. (Requested by Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Master Plan
Department:Clerk of Commission
Caption:Update on the Master Plan for Augusta. (Requested by
Commissioner Jackson) (Referred from May 13 Engineering
Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on May 13, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
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Item # 8
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Partial Closing Oak and Emmett Streets
Department:Clerk of Commission
Caption:Discuss the partial closing of Oak Street and Emmett Street.
(Requested by Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Southern Milling Company
Department:Clerk of Commission
Caption:Discuss the possible contamination and delinquent taxes of the
Southern Milling Company property located at 1015 Twiggs
Street. (Requested by Commissioner Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
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Item # 10
Engineering Services Committee Meeting
5/28/2013 1:00 PM
Stormwater Utility Implementation Program
Department:Abie Ladson, PE Director
Caption:Update on the Stormwater Utility Implementation Program.
(Referred from May 13 Engineering Services Committee)
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11