HomeMy WebLinkAbout2013-05-13-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 5/13/2013- 1:00 PM
ENGINEERING SERVICES
1. Discuss the 2013 Solid Waste Contract's goal to meet its 25%
local participation. (Requested by Mayor Pro Tem Corey
Johnson)
Attachments
2. Presentation by Mr. Melvin Coleman in reference to the Solid
Waste Collections Contract.
Attachments
3. Approve award for design services in the amount of $86,
343.00 to W.R. Toole Engineers, Inc. (WRTE) in order to
design a 24" water main on Lumpkin Road and a 24" water
main on Doug Barnard Parkway.
Attachments
4. Authorize and approve Change Number One and Supplemental
Agreement Number One to the Broad Street Bridge-Off Ramp
to Washington Road over Raes Creek (CPB 328-041110-
211828012) in the amount of $67,350.00 for Civil Services,
Inc. (CSI) for the Augusta Engineering Department. Funding is
available through Engineering SPLOST PHASE VI Fund.
Attachments
5. Motion to approve a donated perpetual drainage and utility
easement between Kim B. Ellis and Jennifer R. Ellis, as
owners, and Augusta, Georgia, as optionee, in connection with
the Sterling Court Drainage Improvement Project,
said easement consists of (365 sq. ft. (0.008 ac) of perpetual
drainage and utility easement, more or less, from the property
located at 807 Sterling Court, private.
Attachments
6. Update on the Master Plan for Augusta. (Requested by
Commissioner Jackson)
Attachments
7. Motion to approve the minutes of the Engineering Services
Committee held on April 22, 2013.
Attachments
8. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Friendship United Methodist Church,
Inc., as owners, and Augusta, Georgia, as optionee, in
connection with the CNG Tobacco Road Site, 0.11 acre (4,792
sq. ft.) in fee simple of permanent construction &
maintenance easement, more or less, from property located at:
3027 Tobacco Road, private, at the purchase price of One
Thousand, one hundred and ninety-eight dollars ($1,198.00).
Attachments
9. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between SBG Ventures, LLC, as owner, and
Augusta, Georgia, as optionee, in connection with the Augusta
Signal and Lighting Upgrades (Walton Way) Project, 0.001
acre (52.12 sq. ft.) more or less in fee simple and (N/A sq. ft.)
of permanent easement, more or less; and (N/A sq. ft.) of
temporary construction easement, more or less, from property
located at: 1022 Walton Way, private, at the purchase price of
$208.00.
Attachments
10. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Charles D. Hazel, as owner, and
Augusta, Georgia, as optionee, in connection with the Windsor
Spring Road Phase V Project, (N/A sq. ft.) in fee simple and
0.045 acre (1,976.29 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is (are) N/A
temporary driveway easement on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at:
4627 Windsor Spring Road, private, at the purchase price of
$750.00.
Attachments
11. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Duncan N. Johnson, as owner, and
Augusta, Georgia, as optionee, in connection with the Augusta
Signal and Lighting Upgrades (Walton Way) Project, 0.002
acre (100.76 sq. ft.) more or less in fee simple and N/A sq. ft.
of permanent easement, more or less; and N/A sq. ft. of
temporary construction easement, more or less, from property
located at: 1122 Walton Way, private, at the purchase price of
$1,000.00.
Attachments
12. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Mary Louise Courson, as owner, and
Augusta, Georgia, as optionee, in connection with the Marks
Church Road Reconstruction Project, 0.064 acre (2,779.87 sq.
Attachments
www.augustaga.gov
ft.) in fee simple and N/A acre of permanent construction &
maintenance easement, more or less; and N/A sq. ft. of
temporary construction easement, more or less, on Project
Marks Church Road Reconstruction, from property located at:
3615 Barbados Drive, private, at the purchase price of
$5,600.00.
13. Update on the Stormwater Utility Implementation Program.
Attachments
14. Discuss the placement of street lights similar to those on Laney
Walker Boulevard and East Boundary on Eve Street and
Crawford Avenue from Broad Street to Walton Way.
(Requested by Commissioner Fennoy)
Attachments
Engineering Services Committee Meeting
5/13/2013 1:00 PM
2013 Solid Waste Contract Local Participation
Department:
Caption:Discuss the 2013 Solid Waste Contract's goal to meet its 25%
local participation. (Requested by Mayor Pro Tem Corey
Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Melvin Coleman
Department:Clerk of Commission
Caption:Presentation by Mr. Melvin Coleman in reference to the Solid
Waste Collections Contract.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Award Engineering Services Agreement W. R. Toole Design Services
Department:Augusta Utilities Department
Caption:Approve award for design services in the amount of $86, 343.00
to W.R. Toole Engineers, Inc. (WRTE) in order to design a 24"
water main on Lumpkin Road and a 24" water main on Doug
Barnard Parkway.
Background:The Lumpkin Rd. 24-inch Water Main Improvements project
involves the design of 5,650 linear feet of 24-inch diameter ductile
iron pipe from the HWY56 and Lumpkin Rd intersection to Doug
Barnard intersection. Doug Barnard Parkway 24-inch
Improvements project involves the design of 12,860 LF of 24-inch
diameter ductile iron pipe along Doug Barnard Parkway, starting
North of I-520 to the intersection of Gordon HWY. The design of
both proposed 24-inch waterline is a transmission main that will
allow the Augusta Utilities Department to supply surface water
from the new N. Max Hicks Tobacco Road Water Treatment Plant
into areas primarily served by the existing ground water system.
Analysis:W.R. Toole submitted an acceptable proposal that was found fair
and reasonable. The staff of the utilities department has reviewed
the proposal & associated fees and recommend award of the
engineering services agreement
Financial Impact:The fee for this project is $86,343.00; Task Project 1 - Doug
Barnard 24" Water Main - $49,662.00 and Task Project 2 -
Lumpkin Road 24" Water Main - $36,681.00 . These funds are
avaiable from the following accounts: 511043410-
5212115/80313110-5212115
Alternatives:1. Reject WRTE Proposal, which would delay the design of the
project and the construction of the water main extension. 2.
Approve WRTE Proposal for Engineering Design Fee to complete
the design of the two waterline projects.
Recommendation:It is recommended to award the Engineering Service Agreement to
W.R. Toole Engineers, Inc. in the amount of $86,343.00 Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
511043410-5212115/80313110-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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PROPOSAL FOR CONSTRUCTION PLAN & PERMIT UPDATES
DOUG BARNARD WATER MAIN IMPROVEMENTS PHASE I
LUMPKIN ROAD WATER MAIN EXTENSION
Project Background & Description
Between 2005 and 2009 W.R. Toole Engineers designed and permitted four utility projects for
the Augusta Utilities Department (AUD). The projects were located in vicinity of Gordon
Highway, Doug Barnard Parkway, and Lumpkin Road and are bulleted below:
Doug Barnard Water Main Project, Phase I
Lumpkin Road Water Main
Rocky Creek Trunk Sewer Improvements
Doug Barnard Water Main Project, Phase III
Based on an April 2, 2013 meeting, we understand that Doug Barnard Phase III and the Rocky
Creek Trunk Sewer projects are on hold and are not subject to this proposal. Brief descriptions of
the two project areas subject to this proposal are noted below.
Doug Barnard Water Main Project, Phase I
The proposed water main project includes approximately 12,700-feet of 24-inch diameter water
main. The project alignment begins on the east side of Doug Barnard Parkway near the
intersection of Brickyard Pond Road (approximately 650-feet south of Gordon Highway). The
proposed alignment crosses Doug Barnard Parkway by jack or bore near the Brickyard Pond
Road intersection and then extends to the south along the east side of Doug Barnard Parkway.
The proposed water main ends approximately 1,600-feet south of Lumpkin Road near the
“Barnyard Flea Market”. Intersecting roadways along the alignment include Dan Bowles Road,
Nixon Road, and Lumpkin Road.
Lumpkin Road Water Main
The Lumpkin Road Water Main project includes the installation of approximately 4,600-feet of
24-inch water along the southern right-of-way of Lumpkin Road between Doug Barnard
Parkway and Mike Padgett Highway. The Lumpkin Road water main will connect to 24-inch
diameter water mains at each end of the project alignment. The proposed water main will cross
the Norfolk Southern Railroad and a wetland area by jack or bore. The new water main will
include sections of PVC due to the proximity of cathodically protected gas mains and anode
beds.
Scope of Work
The scope of work subject to this proposal is limited to general plan and permit updates. We
assume that additional engineering design and / or alignment revisions are not required. The
assumed scope of work is noted below:
Attachment number 1 \nPage 2 of 8
Item # 3
• Task #1: Cursory Plan Review
o WRTE will review the previously designed plans and note any required updates.
We understand that AUD will complete a plan review concurrently with WRTE’s
review.
o WRTE will complete one (1) site visit to each project area to observe the general
site conditions. Should additional services be required due to a change in site
conditions, we understand that these services will be addressed through a
supplemental services agreement.
o WRTE will meet with AUD to compile plan review comments.
Deliverable: WRTE will prepare a letter summarizing all review comments and path
forward action items.
• Task #2: Permit Updates. WRTE anticipates that the following permits will require an
update and submittal to the respective agencies:
o Corps of Engineers Nationwide Permit for Wetland Impacts. The Doug Barnard
Phase I Water Main and Lumpkin Road Water Main projects were previously
authorized by the Corps of Engineers through Nationwide 12 permits. However,
the Corps authorizations are more than 5-years old. Therefore, each project will
have to be reevaluated based on the current Corps of Engineers permit
requirements. We propose to utilize Resource and Land Consultants - Savannah,
Georgia as a sub-consultant for environmental services. Toole Surveying
Company will be used for field surveying and mapping services. Anticipated Task
#2 services include:
Wetland Delineation & Mapping - Professional services will include the
delineation and flagging of wetland areas. Once located, the wetland limits
will be surveyed by a Registered Land Surveyor in the State of Georgia.
WRTE will revise the project basemap to include the updated wetland
locations.
Jurisdictional Determination Request - A request for Jurisdictional
Determination will be submitted to the Corps of Engineers for each
project.
Corps of Engineers Nationwide Permit - Once the Corps verifies the
wetlands, WRTE will submit an application for authorization to impact the
wetland areas. Please note that WRTE has included fees for the
development of a certified Wetlands Plat that would be executed by a
Registered Land Survey in the State of Georgia. Refer to the Professional
Fee Summary.
Deliverables: WRTE will deliver an updated wetland delineation report, a formal
Jurisdictional Determination Request, and a wetlands plat if required to the Corps
of Engineers. Following the Corps verification, WRTE will submit the new
Nationwide Permit application.
Attachment number 1 \nPage 3 of 8
Item # 3
o Georgia Department of Transportation (GDOT) – Right-of-way Encroachment
Permit
WRTE will update the previously completed AUD-GDOT encroachment
forms.
WRTE understands that AUD will submit the updated application to
GDOT.
Deliverable: Updated AUD – GDOT Utility Encroachment Application Package
o Augusta, Georgia Right-of-way (ROW) Encroachment Permit (Lumpkin Road
Water Main only)
WRTE will complete a ROW encroachment application for submittal to
the Augusta Engineering Department (AED).
WRTE will meet with AED as necessary to review the proposed
improvements.
Deliverable: AED ROW Encroachment Permit
o Georgia Environmental Protection Division (GAEPD)
The GAEPD Drinking Water Permitting & Engineering Program permit is
only valid for one year. Therefore, WRTE will resubmit an updated
application for each project.
WRTE will coordinate the permitting process through EPD.
Deliverable: Updated GAEPD Permit application.
o Land Disturbance Permit (Local and State)
WRTE will complete the Notice of Intent (NOI) as required for each project.
We understand that all impact and submittal fees will be accounted for by the
City of Augusta independently of this scope of work.
• Task #3: Construction Document Updates. WRTE does not anticipate having to
complete substantial design changes during the plan update process. The following
Construction Document updates are anticipated:
o WRTE will confirm project quantities and will develop an updated bid schedule
and opinion of probable construction cost.
o WRTE will revise the construction plans to include reference to the applicable
AUD pay items.
o WRTE will update the Erosion, Sedimentation, and Pollution Control (ESPC)
plans to include the current general notes, State certification, and Professional
Engineering stamp. ESPC plans will be separated per best management practice
Attachment number 1 \nPage 4 of 8
Item # 3
phase (Initial, Intermediate, and Final). Plans will be submitted to the appropriate
Local Issuing Authority (LIA) for review.
o WRTE will provide public and private utilities with digital copies of the
construction plans for review and comment.
o WRTE will schedule a review meeting with AUD to review the Construction
Plans and Contract Documents. Specific attention will be directed toward
confirming the current City of Augusta front-end information is included; e.g.,
General Conditions, Bond and Insurance requirements, etc.
o WRTE will revise the Construction Documents based on the review meeting.
o Following AUD approval, WRTE will submit the updated plans through the City
of Augusta Planning & Zoning Department for review and approval.
Deliverables: WRTE will deliver three (3) sets of updated Construction Documents for
AUD review and comment. Following the review meeting, WRTE will deliver three (3)
signed sets of Final Construction Documents for project bidding. Digital files will be
provided as requested.
Additional Services
During our April 2, 2013 meeting, it was noted that pre-construction and construction phase
services were included in the original scope of work. With that understanding, WRTE has
limited additionally requested fees for pre-construction and construction services. These services
are noted for budgetary and planning purposes only. We propose to complete these services on a
time and materials basis and have provided a budgetary lump-sum estimate for planning
purposes. Please refer to the attached Professional Fee Summary. WRTE will not initiate these
tasks without approval from AUD.
• Task #4: Pre-Construction Services. WRTE will assist and support AUD and the
Augusta Procurement Department through project advertising and bidding.
o WRTE will attend a pre-bid meeting.
o WRTE will review pre-bid requests for information (RFI) and issue any addenda
necessary.
o WRTE will attend the bid opening.
o WRTE will review bids and issue a recommendation regarding project award.
o WRTE will attend a pre-construction meeting.
Attachment number 1 \nPage 5 of 8
Item # 3
Deliverables: WRTE will provide meeting minutes following the Pre-Construction
meeting. WRTE will deliver a recommendation of award following bid review. Finally,
WRTE will provide written responses to any contractor RFI.
• Task #5: Construction Phase Services
o WRTE will complete the required one-time inspection of the erosion control best
management practices.
o WRTE will provide periodic construction observation services as requested by
Augusta Utilities Department.
o WRTE will attend a punchlist development meeting.
Deliverable: Field observation reports per site visit completed. WRTE will also provide
the contractor and AUD with a punchlist following the punchlist development meeting.
• Task #6: Post-Construction Services
o WRTE will create a digital Record Drawing file using the contractor provided
redline plans.
Deliverables: Digital Record Drawings in pdf and / or AutoCad format. WRTE assumes
that we will also provide two (2) hard copy sets of the Record Drawings.
Professional services that are not included in this scope of work include:
o Water main alignment revisions requiring additional engineering design.
o Surveying and basemapping beyond that which is included to complete the wetlands
delineation and jurisdictional verification request.
o We understand that all easements have been acquired and that additional easement or
right-of-way maps are not required.
o Stream Buffer Variance(s)
o Sub-surface investigation.
o Soils / corrosion evaluations.
Schedule
We understand that time is of the essence and the following schedule is anticipated for the plan
review and update process (Tasks #1 - #3). WRTE will provide a formal schedule upon receipt
of a notice to proceed and will update this schedule on a monthly basis at minimum.
o Task #1: WRTE will review the plans and visit the project sites within 1-week of
receipt of a Notice to Proceed.
o Task #2: Permitting updates will vary based on agency review schedules. We
understand that 45-60 days should be anticipated for Corp of Engineers reviews. Permit
Attachment number 1 \nPage 6 of 8
Item # 3
application reviews for GDOT, Augusta Engineering Department, and EPD range from
2-4 weeks.
o Task #3: Following our Task #1 team meeting, WRTE will incorporate all review
comments and will submit final plans within 3-4 weeks. We understand Local Issuing
Authority (LIA) erosion control reviews are currently being completed on the State level
and review times are extremely variable. WRTE will correspond with each review
agency to estimate anticipated review schedules at the time of submittal.
Professional Fee Summary
Please refer to the enclosed fee summary, which has been separated per task.
Attachment number 1 \nPage 7 of 8
Item # 3
PROFESSIONAL FEE SUMMARY
Opinion of Probable Construction Cost1
Task Description - Base Scope of Services
Task 1 - Plan Review
Task 2 - Permit Updates
Wetland Delineation & Mapping (incld. Survey) $5,085 $3,315
Jurisdictiional Determination Request $1,630 $1,650
Corps of Engineers Nationwide Permit $6,240 $5,300
Wetlands Plat 2 $3,600 $1,500
Georgia Department of Transportation - ROW $2,813 $1,213
Augusta, Georgia ROW Encroachment Permit $0 $750
Georgia EPD Permit $1,500 $1,200
Railroad Crossings3 $0 $0
Task 3 - Construction Document Updates
Construction Plan Update
Bid Schedule Update
Contract & Technical Specification Update
ES&PC Update
Total
Task Description - Additional Services4
Task 4 - Pre-Construction Services
Task 5 - Construction Phase Services
Task 6 - Post Construction Services
Notes:
1. Updated for the purpose of this proposal.
2. The portion of Task 2 fees that is allocated for the
development of a certified Wetlands Plat, if required by the
Corps. If not required, this portion of the Task 2 Fee will not be
invoiced.
3. AUD confirmed that RR easements have been secured.
4. WRTE proposes to complete Additional Services on a Time
& Materials Basis.
$10,373.00
$3,595.00
Projects
Doug Barnard Water Phase I; 24"
Dia.
Lumpkin Road Water Main
Upgrade; 24" Dia.
$2,488.00
$7,363.00
$3,155.00
$2,930.00
$32,764 $23,675
$3,700,000 $1,500,000
$1,998
$20,868
$9,898
$14,928
$6,998
$1,748
TE P13001 - REV #1
Doug Barnard Water Ph I
Lumpkin Road Water 4/4/2013
Attachment number 1 \nPage 8 of 8
Item # 3
Attachment number 2 \nPage 1 of 1
Item # 3
Attachment number 3 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Broad Street Bridge – Off Ramp to Washington Road over Raes Creek - SA1
Department:Abie Ladson, PE Director
Caption:Authorize and approve Change Number One and Supplemental
Agreement Number One to the Broad Street Bridge-Off Ramp to
Washington Road over Raes Creek (CPB 328-041110-
211828012) in the amount of $67,350.00 for Civil Services, Inc.
(CSI) for the Augusta Engineering Department. Funding is
available through Engineering SPLOST PHASE VI Fund.
Background:The Broad Street Bridge – off ramp to Washington Rd over Raes
Creek structure is an approved project in the restoration
assessment phase. Noted repairs and maintenance includes
painting, sidewalk repairs, expansion joint repairs, lighting repairs,
sub-structure and super-structure repairs, barrier repairs, and
restoring the historical significance and aesthetics of the
structure. CSI completed its initial assessment and determined
additional data gathering and design efforts are warranted for
completion of the bridge restoration and associated roadway
improvements plans.
Analysis:Additional work includes surveying, landscaping and roadway
design. This additional data is needed for supplementing
preliminary assessment and finalizing construction plans for
restoring the bridge historic appearance along with improving
associated roadway section, sidewalks and greenway.
Financial Impact:Funds are available through Engineering SPLOST PHASE VI
account 328-041110 5212115/211828012-5212115 upon
Commission approval
Alternatives:1) Authorize and Approve Change Number One and Supplemental
Agreement Number One to the Broad Street Bridge-Off Ramp to
Washington Road over Raes Creek (CPB 328-041110-
211828012) in the amount of $67,350.00 for Civil Services, Inc
(CSI) for the Augusta Engineering Department. Funding is
available through Engineering SPLOST PHASE VI Fund. 2) Do
not approve and cancel the project.Cover Memo
Item # 4
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5212115/211828012-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 328-04-211828012
Supplemental Agreement Number: 1
Purchase Order Number: P210090
WHEREAS, We, Civil Services Inc., Consultant, entered into a contract with Augusta-Richmond
County on 6/5/12, for engineering design services associated with the Broad Street Bridge Off
Ramp to Washington Road over Raes Creek, File Reference No.12-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional work includes surveying, landscaping and roadway design. This additional
data is needed for supplementing preliminary assessment and finalizing construction
plans for restoring the bridge historic appearance along with improving associated
roadway section, sidewalks and greenway.
It is agreed that as a result of the above described modification the contract amount is increased
by $67,350.00 from $148,823.88 to a new total of $216,173.88.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, Civil Services INC, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications
thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
This day of , 2013
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Attachment number 1 \nPage 1 of 1
Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 328-041110-211828012 Broad Street Bridge
-Off Ramp to Washington Rd over Raes Creek to award Design Consultant Services
to Civil Services, Inc in the amount of $67,350.00.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 150,000$
67,350$
217,350$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $217,350 3rd 217,350$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
GENERAL BRIDGE REHAB & MAINTENANCE
Bid Item 11-134
CPB#328-041110-211828012
5.15.2012
Attachment number 2 \nPage 1 of 2
Item # 4
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
GENERAL BRIDGE REHAB & MAINTENANCE
Bid Item 11-134
CPB#328-041110-211828012
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB Addition CPB
SPECIAL 1% SALES TAX, PHASE VI
328-041110-6011110-211828012 ($150,000) ($67,350) ($217,350)
TOTAL SOURCES: ($150,000) ($67,350) ($217,350)
USE OF FUNDS
ENGINEERING
328-041110-5212115-211828012 $150,000 $67,350 $217,350
TOTAL USES: $150,000 $67,350 $217,350
5.15.2012
Attachment number 2 \nPage 2 of 2
Item # 4
ROADWAY CIVIL BRIDGE WATER RESOURCES
Jacksonville Atlanta Riviera Beach New Orleans
620 Peachtree Street, N.E., Suite 300-R Atlanta, GA 30308 (404) 685-8001 Fax (404) 685-8634 www.civilservicesinc.com
April 4, 2013
Dr. Hameed Malik, Ph.D., P.E.
Augusta Engineering Department
505 Telfair St.
Augusta, Georgia 30901
Re: Broad Street off Ramp over Raes Creek
City of Augusta Contract No. 11-134
Proposed Scope Changes and Associated Fee for Approval
Dear Dr. Malik:
As discussed earlier per the proposed alternatives submitted on the project, we have identified
the following changes to the original Scope of Work along with the corresponding additional fee
requested to complete the revised Scope:
A. Civil/Roadway:
1) Limits of project (Logical Termini) extended beyond End/Begin Bridge to include
Exit from Washington Street up to Lake Course Dr. / Morningside Dr.
2) Roadway Cross Sections
3) Milling and resurfacing of existing roadway within these limits.
4) Safety improvements (Guardrails, Signage, Etc.)
5) Roadway Striping
6) Roadway Signage
7) Addition of Sidewalks
8) Site grading and Drainage Plan
9) Addition of Curb & Gutter
10) Erosion and Sediment Control Plan
11) Maintenance of Traffic Plan (MOT)
12) Construction Assistance
13) Utility Coordination
14) Engineering Services during construction and observations
Additional Fee for above listed Civil Roadway scope: $38,375.00
B. Geotechnical:
1) Pavement coring (5 locations)
Additional Fee for above listed Geotechnical scope: $2,500.00
C. Electrical:
Attachment number 3 \nPage 1 of 3
Item # 4
Dr. Hameed Malik, PhD, PE April 5, 2013
City of Augusta Engineering Department Page 2 of 3
620 Peachtree Street, NE. Atlanta, GA 30308 404-685-8001 Fax 404-685-8634 www.civilservicesinc.com
1) Extend lighting design to cover the corridor from Washington Rd. to the fork of
Broad St. and Lakemont Dr.
2) Perform photometric analysis for the lighting design of the roadway and the green
space.
3) The Architect shall provide the catalog numbers and details of the lighting assemblies
for the green space.
4) The Architect shall provide the light locations for the layout drawings.
5) Produce electrical plans for lighting the two green space areas along the corridor.
6) Produce electrical plans for GFCI receptacles for transformers and outlets in the green
space areas along the corridor.
Additional Fee for above listed Civil Roadway scope: $6,475.00
D. Landscape Architecture:
1) Design the sidewalk layout per approved schematics.
2) Landscaping plan for Park Areas (trees shrubs & sod) enclosed by new sidewalks
along with irrigation and site furniture.
3) Design low voltage lighting and provide suitable catalog numbers and details of the
lighting assemblies for the green space.
4) Provide the light locations in green space for the layout drawings.
5) Inspection during construction and reports.
Additional Fee for above listed Landscape Architecture scope: $$6,650.00
E. Survey and Utility Marking:
1) Topographic survey of extended project roadway limits and park areas enclosed by
new sidewalks.
2) Horizontal and vertical control will be tied to the Richmond County GPS RTK
broadcast coordinates using a Trimble 5700 unit. The horizontal and vertical control
will be based on NAD 1983(2007) and NAVD 1988 respectively. This datum will be
used as the “Project Control”. Intermediate control will be established using
conventional surveying methods.
3) Sanitary and storm sewer lines located within the project area will be mapped
(including pipe size and material & invert elevations). Any offsite sanitary or storm
sewer that may be required for the project within 200’ of the site will be included in
this scope of work.
4) If required, wetlands delineation flags (provided by others) will be located, mapped
and shown on the topographic map within the scope of these services if the flagging
is provided prior to initiating field services. If wetlands are flagged after field services
have been initiated, an hourly rate will apply for its location. Wetland plats for
submittal to the Corps of Engineers (for jurisdictional approval) are not included in
this scope of work.
5) Any property lines immediately adjacent to the bridges will be compiled from the tax
map records and shown as approximate locations.
6) The topographic survey will show 1-foot contour intervals based on a 50’ varying
grid including spot shots on adjoining roadways and other paved surfaces in a manor
sufficient to provide a clear understanding of existing conditions. Vertical control will
be based on NAVD 1988 Datum. A Topcon automatic level will be used to insure
Attachment number 3 \nPage 2 of 3
Item # 4
Dr. Hameed Malik, PhD, PE April 5, 2013
City of Augusta Engineering Department Page 3 of 3
620 Peachtree Street, NE. Atlanta, GA 30308 404-685-8001 Fax 404-685-8634 www.civilservicesinc.com
for
vertical precision. A vertical loop will be completed and checked for quality
assurance. A minimum of two benchmarks will be established for the project.
7) Surveyor will be responsible for location of on-site sanitary and storm sewer systems
and visible above ground utilities within the project area. The surveyor assumes no
liability for the inclusion or accurate location of non-visible underground utilities. A
qualified sub-surface utility engineer will be required to locate non-visible
underground utilities. Therefore, an additional Utility Marking Firm has been
included to provide a simple “spray locate” in the project area. GPR, “pot holing”,
excavation pits or other “direct” means of location will not be utilized in this scope of
work.
8) Non-metallic lines cannot be located using standard pipe and cable locating
equipment. The Utility Marking firm will attempt to locate the lines using existing
utility records and indirect locating methods. The Utility Marking firm does not
guarantee the accuracy of these locates and will not guarantee that all non-metallic
lines will be located.
9) The Utility Marking firm will attempt to locate all utility lines. If no records are
provided or available, we cannot guarantee that all utilities specified in this agreement
will be located and marked. If damage occurs, the Utility Marking firm is held forever
harmless of any action.
10) All guidelines and laws MUST be observed in excavating around marked utilities.
The Utility Marking firm will actively promote “DIG SAFE” guidelines.
Additional Fee for above listed Survey scope: $8,850.00
F. Additional project management and coordination:
1) Coordination with Surveyors and Utility Locators
2) Coordination with Architect, Electrical Engineer and Geotechnical Engineer
3) Coordination with City of Augusta and other Stakeholders
4) Additional meetings
5) Additional Documentation management
Additional Fee for above listed Project Management scope: $4,500.00
Total additional fee requested: $67,350.00
We hope these scope changes and reasonable associated additional fees are acceptable to you.
Should you have any questions, please feel free to call or E-mail.
Sincerely,
CIVIL SERVICES, INC.
Ramesh Kalvakaalva, P.E., CVS
Vice President
Cell: 770-312-2014
E-Mail: rameshk@civilservicesinc.com
Attachment number 3 \nPage 3 of 3
Item # 4
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated perpetual drainage and utility
easement between Kim B. Ellis and Jennifer R. Ellis, as owners,
and Augusta, Georgia, as optionee, in connection with the Sterling
Court Drainage Improvement Project, said easement consists of
(365 sq. ft. (0.008 ac) of perpetual drainage and utility easement,
more or less, from the property located at 807 Sterling Court,
private.
Background:The property owner has agreed to donate a perpetual drainage and
utility easement to Augusta, Georgia, for the Sterling Court
Drainage Improvement Project.
Analysis:The donated property is necessary for the project.
Financial Impact:None
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
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Item # 5
Attachment number 1 \nPage 2 of 2
Item # 5
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Master Plan
Department:Clerk of Commission
Caption:Update on the Master Plan for Augusta. (Requested by
Commissioner Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on April 22, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
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Item # 7
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Motion to approve an Option for the purposes of acquiring a Right-of-Way between Friendship United
Methodist Church, Inc., as owners, and Augusta, Georgia, as optionee,
Department:Law Department
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Friendship United Methodist Church, Inc.,
as owners, and Augusta, Georgia, as optionee, in connection with
the CNG Tobacco Road Site, 0.11 acre (4,792 sq. ft.) in fee simple
of permanent construction & maintenance easement, more or less,
from property located at: 3027 Tobacco Road, private, at the
purchase price of One Thousand, one hundred and ninety-eight
dollars ($1,198.00).
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the CNG Tobacco Road
Site.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
Funds are Available in the Following Accounts:
542044110/5212999
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 8
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Item # 8
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Item # 8
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Item # 8
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between SBG Ventures, LLC, as owner, and
Augusta, Georgia, as optionee, in connection with the Augusta
Signal and Lighting Upgrades (Walton Way) Project, 0.001 acre
(52.12 sq. ft.) more or less in fee simple and (N/A sq. ft.) of
permanent easement, more or less; and (N/A sq. ft.) of temporary
construction easement, more or less, from property located at:
1022 Walton Way, private, at the purchase price of $208.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Augusta Signal and
Lighting Upgrades (Walton Way) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
GL 328-04-1110 JL 212828104
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 9
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Attachment number 2 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Charles D. Hazel, as owner, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, (N/A sq. ft.) in fee simple and 0.045 acre
(1,976.29 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is (are) N/A
temporary driveway easement on Project Windsor Spring Road,
Phase V, STP00-1105-00(004) from property located at: 4627
Windsor Spring Road, private, at the purchase price of $750.00.
Background:The property owner has agreed to convey a certain Right-of-Way and
easement to Augusta, Georgia, for the Windsor Spring Road, Phase V,
STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
327041110-5411120 209812010-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
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Item # 10
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Item # 10
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Item # 10
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Item # 10
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Duncan N. Johnson, as owner, and
Augusta, Georgia, as optionee, in connection with the Augusta
Signal and Lighting Upgrades (Walton Way) Project, 0.002 acre
(100.76 sq. ft.) more or less in fee simple and N/A sq. ft. of
permanent easement, more or less; and N/A sq. ft. of temporary
construction easement, more or less, from property located at:
1122 Walton Way, private, at the purchase price of $1,000.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Augusta Signal and
Lighting Upgrades (Walton Way) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
GL 328-04-1110 JL 212828104
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 11
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 1
Item # 11
Attachment number 2 \nPage 1 of 1
Item # 11
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Mary Louise Courson, as owner, and
Augusta, Georgia, as optionee, in connection with the Marks
Church Road Reconstruction Project, 0.064 acre (2,779.87 sq. ft.)
in fee simple and N/A acre of permanent construction &
maintenance easement, more or less; and N/A sq. ft. of temporary
construction easement, more or less, on Project Marks Church
Road Reconstruction, from property located at: 3615 Barbados
Drive, private, at the purchase price of $5,600.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Marks Church Road
Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
209825201-52.12116 325041120-52.12116
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 12
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 1
Item # 12
Attachment number 2 \nPage 1 of 1
Item # 12
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Stormwater Utility Implementation Program
Department:Abie Ladson, PE Director
Caption:Update on the Stormwater Utility Implementation Program.
Background:N/A
Analysis:N/A
Financial Impact:N/A
Alternatives:N/A
Recommendation:N/A
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Engineering Services Committee Meeting
5/13/2013 1:00 PM
Street Lights on Eve Street and Crawford Avenue
Department:Clerk of Commission
Caption:Discuss the placement of street lights similar to those on Laney
Walker Boulevard and East Boundary on Eve Street and Crawford
Avenue from Broad Street to Walton Way. (Requested by
Commissioner Fennoy)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14