HomeMy WebLinkAbout2013-03-25-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 3/25/2013- 1:00 PM
ENGINEERING SERVICES
1. Motion to approve the minutes of the Engineering Services
Committee held on March 11, 2013.
Attachments
2. Approve purchase of two 250kw emergency generators through
bid item 12-224 Diesel Generator Set for Emergency Standby
(250kw).
Attachments
3. Request to hear from prime contractors for Solid Waste
collection services regarding their plans to meet their Local
Small Business utilization goals. (Requested by Commissioner
Johnson)
Attachments
Engineering Services Committee Meeting
3/25/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on March 11, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Engineering Services Committee Meeting
3/25/2013 1:00 PM
Purchase of Two 250kw Emergency Generators for Installation at Water Facilities (Bid Item 12-224).
Department:Utilities
Caption:Approve purchase of two 250kw emergency generators through
bid item 12-224 Diesel Generator Set for Emergency Standby
(250kw).
Background:The Utilities Department included in the 2012 budget the purchase
of a 250kw emergency generator to provide standby power for the
Goodrich Street Raw Water Pumping Station. We prepared the
specifications for the required unit and the Augusta Procurement
Department received bids for this item on December 7, 2012. The
bid tabulation prepared by the Procurement Department is
attached which shows the low bidder as Cummins Power South at
$62,373.76. While preparing specifications for a second generator
for use at Groundwater Plant 1, we determined that the same
generator was required. With the permission of the Procurement
Department we contacted the low bidder and asked if they would
honor the bid price for a second unit. Cummins Power South has
provided the attached letter confirming that a second unit can be
purchased for the bid price.
Analysis:The generator unit offered by the low bidder, Cummins Power
South, meets our requirements for providing emergency standby
power for both the Goodrich Raw Water Pumping Station and
Groundwater Treatment Plant #1. Purchasing two of these units
will provide the benefit of using identical equipment at both
locations thereby simplifying operator and maintenance training as
well as reducing needed spare parts inventory.
Financial Impact:$62,373.76 from 506043510-5425110 for Raw Water Pumping
Station; $62,373.76 from 506043540-5422510 for Groundwater
Treatment Plant #1
Alternatives:1) Purchase both units through bid item 12-224; 2) Purchase one
unit through bid item 12-224 and readvertise using the same
specifications for the second unit.
Cover Memo
Item # 2
Recommendation:We recommend that we proceed with the purchase of two of the
units provided by the low bidder for bid item 12-224 at a unit cost
of $62,373.76 for a total cost of $124,747.52.
Funds are Available
in the Following
Accounts:
$62,373.76 from 506043510-5425110 $62,373.76 from
506043540-5422510
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Invitation to Bid
Sealed bids will be received at this office on Friday, December 7, 2012 @ 11:00 a.m. for furnishing:
Bid Item 12-224 Diesel Generator Set for Emergency Standby (250kw) for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, November 30, 2012 @ 5:00 p.m. No bid will be accepted by fax,
all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle November 8, 15, 22, 29, 2012
Metro Courier November 14, 2012
cc: Tameka Allen Deputy Administrator
Tom Wiedmeier Utilities Department
Ellie Hazel Utilities Department
Revised: 8/15/2011
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Engineering Services Committee Meeting
3/25/2013 1:00 PM
Solid Waste Contract
Department:Clerk of Commission
Caption:Request to hear from prime contractors for Solid Waste collection
services regarding their plans to meet their Local Small Business
utilization goals. (Requested by Commissioner Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3