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Home My WebLink About2013-03-11-Meeting Agenda Engineering Services Committee Meeting Commission Chamber- 3/11/2013- 1:00 PM ENGINEERING SERVICES 1. Motion to approve a contract with Augusta Quality Lawn care with information to be provided regarding a scope of work and the approximate number of lots to be cleaned on a daily/weekly/monthly basis. (Referred from March 5 Commission meeting) Attachments 2. Motion to approve Change Order # 1 to the existing construction contract in the amount of $289,920.74 to Blair Construction for the additional work to complete the water line installation along Range Road into the Gordon Lakes Golf Club in Fort Gordon which will improve the redundancy in that area and fire protection. Attachments 3. Approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. Bid Item 12-227. Attachments 4. Discuss the dumping by trucking companies of a pile of coal along the Gordon Highway near the Red Lobster. (Requested by Commissioner Williams) Attachments 5. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section “Three C.” Attachments 6. Motion to approve the minutes of the Engineering Services Committee meeting held on February 25, 2013. Attachments 7. Motion to approve an Option for the purposes of acquiring a Right-of-Way between Myong Cha Mosely, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, 0.018 acre (780.20 sq. ft.) in fee simple and 0.012 acre (539.73 sq. ft.) of permanent construction Attachments www.augustaga.gov & maintenance easement, more or less, on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4632 Windsor Spring Road, private, at the purchase price of $750.00. 8. Motion to approve an Option for the purposes of acquiring a Right-of-Way between First Advent Christian Church, as owner, and Augusta, Georgia, as optionee, in connection with the Marks Church Road Reconstruction Project, 0.137 acre (5,953.62 sq. ft.) in fee simple and N/A acre of permanent construction & maintenance easement, more or less; and 5,630.77 sq. ft. of temporary construction easement, more or less, on Project Marks Church Road Reconstruction, from property located at: 1263 Marks Church Road, private, at the purchase price of $21,500.00. Attachments 9. Discuss upcoming contract for Solid Waste. (Requested by Commissioner Johnson) Attachments Engineering Services Committee Meeting 3/11/2013 1:00 PM Approve a contract with Augusta Quality Lawn care. Department:Environmental Services Caption:Motion to approve a contract with Augusta Quality Lawn care with information to be provided regarding a scope of work and the approximate number of lots to be cleaned on a daily/weekly/monthly basis. (Referred from March 5 Commission meeting) Background:In May 2011, Augusta reorganized some key functions of the government. As such, the Environmental Services Department (ESD) took over the function of cleaning vacant lots which are identified as out of compliance with Augusta’s code. Along with vacant lot collections, came a series of additional operational responsibilities to include litter collection, street sweeping, and other environmental programs. To perform the services, the ESD was provided 5 heavy equipment operators and 2 inmate crews. In 2011, the ESD increased the year over year vacant lot cutting from a number of 51.5 lots per month in 2010, to 75.6 lots per month in 2011. This improvement was due largely to purchasing skid steer loaders and attachments which mechanized the process of vacant lot cutting. This created a significant improvement over prior outputs of the government; however, it did not make a significant difference in what needed to be cut/cleaned. Therefore, in 2012 the department continued with its current methods, and attempted various methods of enhancing the vacant lot program. Those initiatives included better utilization of our inmate crews, working in defined areas, as well as chemical mowing. Additionally, the department procured an annual contract for vacant lot cutting. Two contractors were awarded an annual contract for cutting vacant lots. Each contractor was awarded a share of a $20,000 time and materials contract. This method allowed the ESD to supplement its operational program with contract employees. Analysis:In 2012, the ESD cut 124 lots/month lots. This is a substantial improvement over the 2011 numbers. This increase is attributed to several factors. First, the government operated more efficiently. Second, the department supplemented its efforts with contract crews for a portion of the year. In addition to simply cutting more Cover Memo Item # 1 acres, the ESD did a simple productivity analysis comparing our inmate crew’s production against our contract crew’s production. In summary, a contract crew cuts over twice the acres in the same number of days as our inmate crews. Coupled with the fact that the ESD must provide a vehicle, equipment and supplies to our inmate crews, the cost benefit of using a contractor makes reasonable sense. The ESD provided options to amend the Vacant Lot Ordinance. If that ordinance is approved, then the ESD’s work load shall dramatically increase. These changes will allow the ESD to operate in a streamlined manor, removing the bottleneck within the vacant lot cleaning approval process. If that ordinance is passed, the ESD will not have the resources to keep up with the available vacant lots needing attention. The ESD is proposing a time and labor contract to assist in cutting and cleaning vacant lots. The ESD would then be able to transition its inmate crews from vacant lot cleaning to litter collection along the right of ways. By moving the inmate crews, it will greatly reduce the logistics of the inmate crews allowing more time at a particular task. Additionally, assets historically given to the inmate crews for vacant lot maintenance can be reallocated to equipment operators for use as they cut and maintain lots. By utilizing a time and labor contract, it allows the department ultimate flexibility in how we utilize our assets as well as the contractors. There is no guarantee of work under this contract. It is the department’s intention to use the equipment operators where heavy vegetation or debris exists. By utilizing skid steers and other larger assets the work can be performed efficiently. We would use the contractors to maintain the vegetation on lots already cleaned as well as Augusta owned lots. It is the goal of the department to cut Augusta lots more than once per year. This can only happen through the use of additional resources. Financial Impact:Due to the success of the contracted cutting done in 2012, the department budgeted a significant increase for vacant lot cutting and cleaning. We would propose a 2013 expense of $108,800 which equates to 40 weeks of cutting at a cost of $2,720 per week. For subsequent years, if the contract is extended, we would recommend a budget amount of $141,440 which is a full 52 weeks at a cost of $2,720 per week. Alternatives:1. Approve a contract with Augusta Quality Lawn care. 2. Do not approve. Recommendation:1. Approve a contract with Augusta Quality Lawn care. Funds are Available in the Following Accounts: Adequate funds of $108,800 are available. The Department recommends using funds from 542-04-4110/52.39110 Cover Memo Item # 1 REVIEWED AND APPROVED BY: Cover Memo Item # 1 Invitation to Bid Sealed bids will be received at this office on Tuesday, January 15, 2013 @ 11:00 a.m. for furnishing: Bid Item 12-229 Vacant Lot Cleaning for Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, December 31, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 6, 13, 20, 27, 2012 Metro Courier December 12, 2012 cc: Tameka Allen Deputy Administrator Mark Johnson Environmental Services Department Lori Videtto Environmental Services Department Revised: 8/15/2011 Attachment number 1 \nPage 1 of 1 Item # 1 Vendors: Augusta Lawn & Turf 3618 Phillips Dr Martinez, GA 30907 Augusta Quality Lawncare 1540 Keron Way Hephzibah, GA 30815 Contract Management P O Box 3833 Augusta, GA 30914 Jacobs Land Management 118 Woodland Rd Augusta, GA 30907 CSRA Landscaping 2232-A Peach Orchard Rd Augusta, GA 30906 Attachment B Yes Yes Yes Late Submittal Yes E-Verify Number 202665 BGRG1374 225306 352373 SAVE Form Yes Yes Yes Yes Price Per Day $1,249.50 $680.00 $2,163.00 Non- Compliant $675.00 Weekly Rate $6,200.00 $2,720.00 $8,652.00 Non- Compliant $3,375.00 Bid Item #12-229 Vacant Lot Cleaning For the City of Augusta - Environmental Services Department Bid Opening Date: Tuesday, January 15, 2013 at 11:00 a.m. The following vendors did not respond: Davis Lawncare / 316 UN Ct., Suite 2 / Grovetown, GA 30813 Page 1 of 1 Attachment number 2 \nPage 1 of 1 Item # 1 Attachment number 3 \nPage 1 of 2 Item # 1 Attachment number 3 \nPage 2 of 2 Item # 1 Attachment number 4 \nPage 1 of 1 Item # 1 Attachment number 5 \nPage 1 of 4 Item # 1 Attachment number 5 \nPage 2 of 4 Item # 1 Attachment number 5 \nPage 3 of 4 Item # 1 Attachment number 5 \nPage 4 of 4 Item # 1 Engineering Services Committee Meeting 3/11/2013 1:00 PM Approve Change Order #1 to the existing construction contract award in the amount of $289,920.74 to Blair Construction for the Fort Gordon Extension to the Water Distribution System at Gate 4 . Bid item #12-142 Department:Augusta Utilities Department Caption:Motion to approve Change Order # 1 to the existing construction contract in the amount of $289,920.74 to Blair Construction for the additional work to complete the water line installation along Range Road into the Gordon Lakes Golf Club in Fort Gordon which will improve the redundancy in that area and fire protection. Background:The Privatization of Water/Wastewater Utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the Contract include executing Initial Capital Upgrades (ICU) and Renewal & Replacement (R & R) projects for the water and wastewater systems throughout the installation of Fort Gordon. One of the Initial Capital Upgrade projects is the extension of the Water Distribution System at Gate 4 is to extend a new water main into Fort Gordon to improve water supply and provide redundancy in the Fort Gordon service area. The modification to this costruction contract is to install an eight-inch diameter ductile iron water main approximately 5,850 -linear foot along Range Road and into the Gordon Lakes Golf Club in Fort Gordon which will improve the redundancy in that that area and fire protection. The additional water main was requested by Fort Gordon. Analysis:AUD has evaluated Blair proposal to Change Order #1 and has considered the proposal fair and reasonable to accomplish the project. Financial Impact:The construction proposal submitted for this project is $289,920.74. These funds are available from account 507043410- 5212115 / 88880067-5212115 Alternatives:Reject the award of the construction contract, would delay the construction of the Fort Gordon Water Distribution System at Gate 4 Project. Cover Memo Item # 2 Recommendation:It is recommended that the proposal for construction of the Water Distribution System at Gate 4 Project to Gordon Lakes Golf Club be approved at $289,920.74 Funds are Available in the Following Accounts: $289,920.74 from account 507043410-5212115 / 88880067- 5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 2 To:Stanley Aye Date: February 13, 2013 Augusta Utilities Department Engineering and Construction Division Augusta, Georgia 30901 Re:Gordon Lakes 8" Water Line Extension as part of Fort Gordon Gate 4 Water Project No.Description Unit Price AMOUNT 1 Tie To Existing Water Line 2 EA $1,150.00 $ 2,300.00 2 8" PC 350 Ductile Iron Standard Joint Water Line 3582 LF $28.12 $ 100,725.84 3 8" PC 350 Ductile Iron Restrained Joint Water Line 1012 LF $32.62 $ 33,011.44 4 6" PC 350 Ductile Iron Restrained Joint Water Line 15 LF $26.22 $ 393.30 5 4" PVC Water Line (C-900)32 LF $8.10 $ 259.20 6 2" Sch. 40 PVC Water Line 12 LF $6.05 $ 72.60 7 Jack & Bore 16" Diameter Steel Casing, Minimum Wall Thickness 0.280", Including 8" Diameter DIP Carrier Pipe & End Seals 40 LF $250.00 $ 10,000.00 8 MJ Fittings 1680 LB $2.48 $ 4,166.40 9 Fire Hydrant Complete with Tee and Gate Valve 4 EA $3,149.89 $ 12,599.56 10 8" Gate Valve 4 EA $919.97 $ 3,679.88 11 4" Gate Valve 1 EA $986.70 $ 986.70 12 Fire Vault Complete 1 LS $16,135.90 $ 16,135.90 13 2" Meter Box & DC Backflow Assembly (Meter supplied by AUD)1 EA $4,400.00 $ 4,400.00 14 Graded Aggregate Base, 10-1/2" Thick, 7' Wide and Asphalt Patch 2-1/2" Thick, Including Removal Of 2-1/2" GAB and Placement of Bituminous Tack Coat (Asphalt Overlay Not 60 SY $38.17 $ 2,290.20 PROPOSAL Quantity Blair Construction, Inc. Asphalt Paving & Underground Utilities 4308 Evans-to-Locks Rd P.O. Box 770, Evans, Georgia 30809 Phone 706.868.1950 Fax 706.868.1855 Page 1 of 2 Attachment number 1 \nPage 1 of 2 Item # 2 No.Description Unit Price AMOUNT 15 Asphalt Overlay, Type F, 1-1/2" Thick Minimum 264 SY $7.48 $ 1,974.72 16 Clearing & Grubbing 1 LS $7,150.00 $ 7,150.00 17 Replace Bermuda Sod 1000 SF $0.82 $ 820.00 18 Rip-Rap, Type III 25 SY $60.28 $ 1,507.00 19 Furnish and Install 6' tall, black vinyl chain link fence with three stands of barbwire (Includes two 16' gates)300 LF $24.65 $ 7,395.00 20 GABC - 6" thick (around master meter)600 SY $7.25 $ 4,350.00 21 GABC - 6" thick (Parking Lot at Range Road)3200 SY $7.25 $ 23,200.00 22 Lump Sum Construction 1 LS $52,503.00 $ 52,503.00 TOTAL 289,920.74$ Page 2 of 2 Quantity Attachment number 1 \nPage 2 of 2 Item # 2 Engineering Services Committee Meeting 3/11/2013 1:00 PM Cascade Cart Contract Department:Solid Waste Caption:Approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. Bid Item 12- 227. Background:In June of 2006, Augusta entered into an agreement with Cascade Engineering to provide solid waste and recycling carts as well as asset management services. This contract provides Augusta two distinct products: The first is the actual solid waste and recycling carts that are provided to the residents. At the time, Augusta was renting carts from the private haulers which served Augusta. There were 3 contract haulers and 5 subcontractors. There was a significant variety in the type, color and condition of the carts being provided. Augusta wanted a uniform look for its citizens, as well as a rebranding of the customer service. By purchasing carts, Augusta standardized the carts to one type of cart and one general color scheme. The second item that Cascade Engineering provided was asset management services. All of our carts have an RFID chip embedded in the cart. When Augusta stopped renting the carts, it took the responsibility of owning, delivering, removing and repairing the carts. Cascade was contracted to perform this duty. This contractor also performed “mass deployments” of carts. This service is used when we completely replace all the assets in a given area. Historically, the cost of the program has varied greatly. The most notable cost is in the purchase of the carts themselves. As Augusta took over its carts, we phased in the new carts based on the rental fee’s charged by the contractor. We spread our conversion over 4 years to spread our costs. This created economic spikes in our capital expenditures. Asset Management costs have been much more stable. On May 4, 2012 the ESD released a bid for cart purchase and asset management. There was one company which responded with a compliant package. The department recommended using that company. At that time, Augusta entered into contract negotiations with the recommended company. After considerable effort and time, no agreement could be reached. It was determined that it was in the best interest of all to re-bid the services. To be fair to all parties, Augusta split the bid into two Cover Memo Item # 3 distinct packages. That method created one bid for cart purchase and a second for asset management. Analysis:The ESD is proposing a contract with Cascade Environmental for solid waste collection and recycling carts. There were 3 responsive, compliant bidders. All three bidders had carts which met the overall specifications. Therefore, the ESD is recommending the company which offered the lowest price for the respective products. Cascade Engineering was the most cost effective bid, with costs being lower on all 3 sizes of carts. If awarded, Augusta not only gets the lowest cost carts, but also keeps the same make, model, and color scheme, as all current carts purchased by Augusta are from Cascade Engineering. There is additional value from having one cart manufacturer. That value comes from having standardized spare parts and pieces. Had we been working with multiple manufacturers, then we would need spare parts for both brands. Additionally, it allows Augusta to have the same look, and colors as previously purchased. This provides a more uniform look to Augusta. Financial Impact:At this time the financial impact is variable. By the time this contract is awarded, most of the carts for the new solid waste and recycling contract should be implemented. However, with Augusta moving to an incentive based recycling program, we can anticipate that additional recycling carts will need to be purchased. There is no reasonable method of determining how many carts will be needed. Additionally, as our current carts age, we will need to start a replacement program. At the moment, this happens as carts are lost, stolen or destroyed. However, in the next three to 5 years, our carts will be out of the 10 year warranty and general replacement will need to occur. The ESD budgets for carts either in its capital costs or through the GSA leasing program. The department is asking for the flexibility of using either program, provided that funds are available in the approved budget. This will provide the department the flexibility to only purchase what is needed, as they are needed. This method prolongs our warranty, as well as limits loss due to water filled stacks. For the 2013 budget, the ESD budgeted an additional $200,000 in the “environmental equipment” line. We propose moving $300,000 from "other vehicles" and combining it with the environmental equipment line, for a total 2013 approperiation of $500,000. For subsequent years the ESD would budget funds to cover the cost of this contract. Alternatives:1. Approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. 2. Do not approve Recommendation:Approve a contract with Cascade Environmental for solid waste and recycling carts in an amount budgeted annually. Cover Memo Item # 3 Funds are Available in the Following Accounts: For 2013 year there is $200,000 in account 542-04-4110/5426130, and we propose moving an additional $300,000 from 542-04- 4110/5422910 to 542-04-4110/5426130 for a total 2013 budget of $500,000. For subsequent years the ESD would budget funds to cover the cost of this contract. REVIEWED AND APPROVED BY: Finance. Procurement. Solid Waste Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Invitation to Bid Sealed bids will be received at this office on Tuesday, January 15, 2013 @ 11:00 a.m. for furnishing: Bid Item 12-227 Wheeled Carts for Environmental Services Department Bid Item 12-228 Asset Management for Environmental Services Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, December 31, 2012 @ 5:00 p.m. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope. Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Augusta Chronicle December 6, 13, 20, 27, 2012 Metro Courier December 12, 2012 cc: Tameka Allen Deputy Administrator Mark Johnson Environmental Services Department Lori Videtto Environmental Services Department Revised: 8/15/2011 Attachment number 1 \nPage 1 of 1 Item # 3 VENDORS Rehrig Pacific Co 1000 Raco Court Lawrenceville, GA 30046 Cascade Engineering 4950 37th St SE Grand Rapids, MI 49512 Otto Environmental Systems LLC 12700 General Dr Charlotte, NC 28273 Attachment B Yes Yes Yes E-Verify #446759 594410 251921060/ 51888 Addendum 1 Yes Yes Yes SAVE Form Yes Yes Yes Per 96-gallon Cart $48.35 $43.79 $44.79 Per 64-gallon Cart $44.85 $37.71 $39.03 Per 35-gallon Cart $40.95 $32.14 $33.24 Wheel(per wheel by pallet or Gay)$3.50 35 gal - $2.20 64 gal - $3.60 96 gal - $3.10 $1,650.00 Lids (each)$11.00 35 gal - $8.50 64 gal - $10.50 96 gal - $11.20 $13.00 Bars (each)$4.00 35 gal - $1.50 64 gal - $1.50 96 gal - $11.50 $4.00 In-mold label (per 95-gal cart/ lid)$2.00 $1.75 $1.70 In-mold label (per 64-gal cart/ lid)$2.00 $1.75 $1.70 In-mold label (per35-gal cart/lid)$2.00 $1.75 $1.35 Bid Opening Bid Item #12-227 Wheeled Carts for Augusta, Georgia – Environmental Services Department Bid Due: Tuesday, January 15, 2013 @ 11:00 a.m. The following vendor submitted a statement of "No Bid": Toter Inc. / 841 Meacham Rd. / Statesville, NC 28677 Bid Price Parts and Pieces inclusive of freight to Augusta Page 1 of 1 Attachment number 2 \nPage 1 of 1 Item # 3 Attachment number 3 \nPage 1 of 2 Item # 3 Attachment number 3 \nPage 2 of 2 Item # 3 Attachment number 4 \nPage 1 of 1 Item # 3 Engineering Services Committee Meeting 3/11/2013 1:00 PM Dumping of Coal Department:Clerk of Commission Caption:Discuss the dumping by trucking companies of a pile of coal along the Gordon Highway near the Red Lobster. (Requested by Commissioner Williams) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 4 Engineering Services Committee Meeting 3/11/2013 1:00 PM Granite Hill, Section Three C Department:Engineering-Abie L. Ladson, PE, CPESC, Director Caption:Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section “Three C.” Background:The final plat for Granite Hill, Section “Three C” was approved by the Commission on August 21, 2012. The subdivision design and plat for this section, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia for operation and maintenance. Financial Impact:By accepting these roads and storm drainage installations into the County system and after the 18-month maintenance warranty by the developer/contractor for the roads and storm drainage has expired, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deeds and maintenance agreements, all future maintenance and associated costs for water and sanitary sewer installations will be borne by Augusta, Georgia, and positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the deeds of dedication, maintenance agreements, and road resolutions submitted by the Engineering and Augusta Utilities Departments for Granite Hill, Section “Three C.” 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One.Cover Memo Item # 5 Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 5 Attachment number 1 \nPage 1 of 1 Item # 5 Attachment number 2 \nPage 1 of 1 Item # 5 Attachment number 3 \nPage 1 of 2 Item # 5 Attachment number 3 \nPage 2 of 2 Item # 5 Attachment number 4 \nPage 1 of 2 Item # 5 Attachment number 4 \nPage 2 of 2 Item # 5 Attachment number 5 \nPage 1 of 2 Item # 5 Attachment number 5 \nPage 2 of 2 Item # 5 Attachment number 6 \nPage 1 of 5 Item # 5 Attachment number 6 \nPage 2 of 5 Item # 5 Attachment number 6 \nPage 3 of 5 Item # 5 Attachment number 6 \nPage 4 of 5 Item # 5 Attachment number 6 \nPage 5 of 5 Item # 5 Attachment number 7 \nPage 1 of 2 Item # 5 Attachment number 7 \nPage 2 of 2 Item # 5 Engineering Services Committee Meeting 3/11/2013 1:00 PM Minutes Department:Clerk of Commission Caption:Motion to approve the minutes of the Engineering Services Committee meeting held on February 25, 2013. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 6 Attachment number 1 \nPage 1 of 5 Item # 6 Attachment number 1 \nPage 2 of 5 Item # 6 Attachment number 1 \nPage 3 of 5 Item # 6 Attachment number 1 \nPage 4 of 5 Item # 6 Attachment number 1 \nPage 5 of 5 Item # 6 Engineering Services Committee Meeting 3/11/2013 1:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between Myong Cha Mosely, as owner, and Augusta, Georgia, as optionee, in connection with the Windsor Spring Road Phase V Project, 0.018 acre (780.20 sq. ft.) in fee simple and 0.012 acre (539.73 sq. ft.) of permanent construction & maintenance easement, more or less, on Project Windsor Spring Road, Phase V, STP00-1105-00(004) from property located at: 4632 Windsor Spring Road, private, at the purchase price of $750.00. Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Windsor Spring Road, Phase V, STP00-1105-00(004) Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: 323041110-54.11120 299823786-54.11120 REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Item # 7 Administrator. Clerk of Commission Cover Memo Item # 7 Attachment number 1 \nPage 1 of 4 Item # 7 Attachment number 1 \nPage 2 of 4 Item # 7 Attachment number 1 \nPage 3 of 4 Item # 7 Attachment number 1 \nPage 4 of 4 Item # 7 Engineering Services Committee Meeting 3/11/2013 1:00 PM Option for Right-of-Way Department:Law Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way between First Advent Christian Church, as owner, and Augusta, Georgia, as optionee, in connection with the Marks Church Road Reconstruction Project, 0.137 acre (5,953.62 sq. ft.) in fee simple and N/A acre of permanent construction & maintenance easement, more or less; and 5,630.77 sq. ft. of temporary construction easement, more or less, on Project Marks Church Road Reconstruction, from property located at: 1263 Marks Church Road, private, at the purchase price of $21,500.00. Background:The property owner has agreed to convey a certain Right-of-Way and easement to Augusta, Georgia, for the Marks Church Road Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase will be covered under the project budget. Alternatives:Deny the Motion Recommendation:Approve the Motion Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Cover Memo Item # 8 Administrator. Clerk of Commission Cover Memo Item # 8 Attachment number 1 \nPage 1 of 3 Item # 8 Attachment number 1 \nPage 2 of 3 Item # 8 Attachment number 1 \nPage 3 of 3 Item # 8 Engineering Services Committee Meeting 3/11/2013 1:00 PM Solid Waste Contract Department:Clerk of Commission Caption:Discuss upcoming contract for Solid Waste. (Requested by Commissioner Johnson) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Cover Memo Item # 9