HomeMy WebLinkAbout2013-01-28-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 1/28/2013- 1:00 PM
ENGINEERING SERVICES
1. Approve Amendment No. 3 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2013
facility operations at $5,529,132.00 and additional work at
$499,800.00.
Attachments
2. Motion to approve a contract modification to Cavanaugh and
Associates' contract to further develop Water Efficiency
Program. (Approved by Engineering Services Committee April
9, 2012)
Attachments
3. Presentation by the Lakemont Neighborhood Association
regarding Lake Olmstead. (Requested by Commissioner D.
Smith)
Attachments
4. Motion to approve the minutes of the Engineering Services
Committee held on January 7, 2013.
Attachments
5. Discuss adding a second crosswalk on the west side of the
Parking Deck. (Requested by Commissioner Johnson)
Attachments
6. Approve entering into an agreement with Georgia Power
Company stating that Augusta, Georgia will pay a portion of the
cost to relocate their distribution facilities on the project to
improve Wrightsboro Road from Jimmie Dyess Parkway to I-
520, CPB# 323-041110-296823309, in accordance with the
estimate totaling $240,153.00. Also, approve the two Utility
Relocation Agreements for distribution facilities to be executed
by the Augusta, Georgia Legal Counsel and the Mayor and
approve payment upon completion of the work as requested by
AED.
Attachments
Engineering Services Committee Meeting
1/28/2013 1:00 PM
Amendment No. 3 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Department:Utilities
Caption:Approve Amendment No. 3 to Agreement with ESG Operations,
Inc. to establish the final budget amount for 2013 facility
operations at $5,529,132.00 and additional work at $499,800.00.
Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement which establishes
the budget for the year. Attached is a proposed Amendment No. 3
from ESG, which sets forth a 2013 budget of $5,529,132.00. The
estimated cost of wastewater treatment services for 2013 is
$5,247,882.00. We have also included an allowance of
$281,500.00 to provide for ESG assistance with maintenance as
may be needed at the water treatment facilities and other areas
within our system. The proposed amendment also includes a
proposal to provide assistance to Augusta Utilities by providing
staff to accelerate the assessment of our wastewater collection
system in accordance with a schedule included with an existing
consent order with the Georgia Environmental Protection Division
(EPD). The proposal is for ESG to provide four two-person crews
to focus on collection system condition assessment in order to
help us meet our goal of assessing five million feet of sewer
within five years. The proposed cost of this additional work is
$499,800.00.
Analysis:The proposed budget for the operation of our water pollution
control facilities maintains the projected cost of services at the
same level as the 2012 budget for this work. A copy of the
proposed 2013 budget and the proposed Amendment No. 3 is
attached. The proposed additional work will provide us with
supplemental staff to focus on the task of assessing the condition
of our wastewater collection system and help us meet our
commitment to Georgia EPD.
Financial Impact:Operations Contract cost of $5,529,132.00 from account
Cover Memo
Item # 1
506043310-5211110. Collection System Assessment cost of
$499,800.00 from account 506043410-5211110.
Alternatives:No viable alternatives.
Recommendation:We recommend approval of Amendment No. 3 to the Agreement
with ESG Operations, Inc. to establish the final budget amount for
2013 at $5,529,132.00. We further recommend the approval of the
proposal to provide staff to accelerate the assessment of our
wastewater collection system at a cost for 2013 of $499,800.00.
Funds are Available
in the Following
Accounts:
506043310-5211110 & 506043410-5211110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
MEMORANDUM
1
ESG Operations 2013 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: October 29, 2012
ESG has reviewed last year’s expenditures in an effort to prepare a budget for AUD’s 2013
fiscal year. The following table summarizes 2012’s budget and ESG’s requested 2013
budget.
ESG Budget Comparison
2012 2013 Delta
Personnel Services $ 1,981,384.00 $ 2,011,384.00 $ 30,000.00
Administrative Expenses $ 119,000.00 $ 110,000.00 $ (9,000.00)
Utilities $ 190,000.00 $ 190,000.00 $ -
Chemicals $ 399,400.00 $ 433,400.00 $ 34,000.00
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 125,000.00 $ -
Outside Services $ 310,000.00 $ 200,000.00 $(110,000.00)
Biosolids Management $ 1,130,000.00 $ 1,160,000.00 $ 30,000.00
Maintenance & Repair $ 300,000.00 $ 325,000.00 $ 25,000.00
Total Operating Budget $4,664,784.00 $4,664,784.00 $ -
Management &
Administrative Fee (12.5%) $ 583,098.00 $ 583,098.00 $ -
Contractor’s Subtotal $5,247,882.00 $5,247,882.00 $ -
Director’s Allowance $250,000.00 $250,000.00 $ -
Management &
Administrative Fee (12.5%) $ 31,250.00 $ 31,250.00 $ -
Director’s Allowance
Subtotal $ 281,250.00 $ 281,250.00 $ -
Total Budget $5,529,482.00 $5,529,482.00 $ -
ESG is recommending the same overall budget amount remain the same as last year and
suggests reallocating how those funds are dispersed. Accounts with reductions are Outside
Services and Administrative Expense. Increases are proposed for the following accounts:
Attachment number 1 \nPage 1 of 8
Item # 1
TECHNICAL MEMORANDUM—ESG OPERATIONS 2013 BUDGET PROPOSAL
2
Labor & Benefits: A 1.5% increase to account for increased benefits costs that
occurred in 2012.
Chemicals: The polymer manufacturer relocated their production facility to Chicago,
resulting in a change from mannich polymer to emulsion polymer, which has
resulted in a slight increase in cost.
Solids Handling: Increased the budget to account for additional solids processing
seen over the past twelve months.
While the CPI for the past twelve months is equivalent to 1.6%, ESG believes we can
perform our scope of service without an increase for the 2013 fiscal year.
We are available at your convenience to clarify our estimate or answer any questions.
Attachment number 1 \nPage 2 of 8
Item # 1
AMENDMENT NO. 3
to the
AGREEMENT Between
ESG Operations, Inc.
And
Augusta, Georgia
For
Operations, Maintenance and Management Services
This Amendment is made and entered into this 1st day of January, 2013, between AUGUSTA, GEORGIA, by
and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia
(hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is
Amendment No. 3 to the Agreement dated the 16th day of December 2009, between Augusta and ESG.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes
the actual cost of the Scope of Services performed by ESG plus a Management and Administrative
Fee. The base fee shall not include services which are not specifically defined by Section 2 of this
Agreement. The base fee for this Amendment shall be Four Million Nine Hundred Fourteen Thousand
Seven Hundred Eighty Four Dollars ($4,914,784) and the Management and Administrative Fee shall
be Six Hundred and Fourteen Thousand Three Hundred and Forty Eight Dollars ($614,348). The base
fee and the Management and Administrative Fee shall be payable in advance in equal monthly
installments and for the third term of this Agreement the monthly amount shall be Four Hundred Sixty
Thousand Seven Hundred Sixty One Dollars ($460,761.00). Said base fee shall be for the period
beginning on January 1st, 2013 and ending on December 31st, 2013. Thereafter, the Base Fee will be
negotiated as described in Article 4.2. The Management and Administrative Fee shall increase
proportionally with the base fee adjustments described in Articles 4.2 and 4.4.
REPLACE Appendix F with the following new Appendix F:
ADD a new Appendix I, attached to this Amendment.
All other terms and conditions remain in effect in accordance with the Agreement referenced in this
Amendment.
Both parties indicate their approval of this Amendment by signature below.
Authorized signatures:
ESG OPERATIONS, INC.
By: ________________________________
John Clay Sykes, PE, Principal
By: ________________________________
Daniel E. Groselle, Jr., PE, Principal
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
David S. Copenhaver
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Attachment number 1 \nPage 3 of 8
Item # 1
Appendix F
2013 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 2,011,384.00
ADMINISTRATIVE EXPENSES $ 110,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 433,400.00
MATERIALS & SUPPLIES $ 110,000.00
VEHICLES & EQUIPMENT $ 125,000.00
OUTSIDE SERVICES $ 200,000.00
BIOSOLIDS MANAGEMENT $ 1,160,000.00
MAINTENANCE & REPAIR $ 325,000.00
TOTAL OPERATING BUDGET $4,664,784.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 583,098.00
CONTRACTOR’S SUBTOTAL $ 5,247,882.00
DIRECTOR’S ALLOWANCE $ 250,000.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 31,250.00
DIRECTOR’S ALLOWANCE SUBTOTAL 281,250.00
TOTAL 2013 BUDGET $ 5,529,132.00
Attachment number 1 \nPage 4 of 8
Item # 1
Appendix F (Continued)
2012 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Assistant Project Manager 1
Operations Manager 1
Lab/IPP Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 3
Mechanics 5
Maintenance Support 5
Administrative 2
Education Specialist 2
Attachment number 1 \nPage 5 of 8
Item # 1
Appendix I
2013 Sewer Assessment Project Budget
Project Budget
PERSONNEL SERVICES $ 379,773.00
MATERIAL & SUPPLIES $ 59,721.00
MISCELLANEOUS $ 4,115.00
TOTAL OPERATING BUDGET $ 443,609.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) $ 56,177.00
TOTAL 2013 BUDGET $ 499,786.00
Attachment number 1 \nPage 6 of 8
Item # 1
MEMORANDUM
Augusta Utilities Department 2013 Sewer Assessment Proposal
PREPARED FOR: Tom Wiedmeier, AUD
Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES: Clay Sykes, ESG
Dan Groselle, ESG
DATE: October 27, 2012
Background
Augusta Utilities Department (AUD) entered into an agreement, in June 2011, with GA EPD to:
1. Implement and complete a 5-year system wide plan to evaluate the entire collection
system and conduct repairs.
2. Implement the modified root control program.
3. Complete surveying of likely FOG discharges to determine the location and type of FOG
removal devices.
4. Submittal and implementation of a written FOG program.
5. Within three years, implement the rainfall induced inflow and infiltration evaluation of
the former combined sewer portion of the collection system by either flow metering,
smoke testing or CCTV.
The 5 year compliance schedule states that all combined sewer areas are to be evaluated within
the first 3 years, or by June 2014, with 100% of the system evaluated by June 2016. There are
approximately 5,000,000 linear feet of sewer pipe contained within Augusta’s collection system.
It is estimated that 40% of the system is defined as a “combined system”, or roughly 2,000,000
linear feet.
AUD has acquired various equipment and software to accomplish this task, most notably, four
Red Zone Solo robotic camera units and associated software. Other priorities have limited
progress in the use of this equipment and getting on track with the compliance schedule
deadlines.
Proposed Activities
ESG’s proposal is to assist AUD complete items 1 and 5 above. To streamline the process,
reduce the overall cost and clearly define accountability, ESG proposes the following approach
to assess AUD’s buried wastewater infrastructure. ESG associates will perform a prioritized
assessment of the collection system, with specific guidance from AUD staff.
AUD representatives would prioritize the general area to be assessed and/or cleaned
and indicate them to ESG as deemed necessary.
Attachment number 1 \nPage 7 of 8
Item # 1
TECHNICAL MEMORANDUM—AUGUSTA UTILITIES DEPARTMENT 2013 SEWER ASSESSMENT PROPOSAL
2
AUD will provide all necessary equipment and software as needed to perform the
necessary work activities, data acquisition, and data transfer. To include Solocam’s,
tough books, etc…
AUD would define the data type(s), and methods and frequencies of data collection and
transmittal as needed to maintain compliance with the aforementioned compliance
schedule.
ESG would administer all work activities from its offices at 1820 Doug Barnard Parkway and
mobilize equipment and personnel from this locale. ESG proposes to establish four crews of 2
full-time employees to perform the designated work. This work would include:
After receiving prioritized general guidance from AUD, ESG will develop a specific
route to streamline completion of the data collection. ESG’s pre-planning is intended to
best coordinate mobilization and best utilization of AUD’s equipment and ESG
personnel. This would include determining the best assessment methods for the specific
area and would include technology such as robotic camera units for lines 8 to 12 inch in
diameter, pole cameras for lines greater than 12 inch in diameter but less than 37-inch, or
other methods as required or defined by AUD.
Assessment of the affected sewer mains utilizing the appropriate technology and
methods at our disposal, as determined by Project Management or its designee.
Collect and transmit the applicable data as defined by AUD representatives, including
documentation of work areas completed as well as assessment data as it is pertinent to
condition of evaluated sewer mains. Data will be collected and transmitted utilizing
methods and transfer frequencies defined as needed by AUD. Currently, daily
downloads of the robotic cameras transfer information to Red Zone for analysis and
weekly progress reports of activities are provided. ESG will routinely provide pole
camera videos on CD accompanied by memorandum detailing the findings.
Maintaining and repairing all associated equipment and vehicles required to perform the
work including close coordination with Red Zone or other equipment manufacturers to
handle general maintenance and repairs so as not to impede progress.
Provide vehicles, fuel, training and other items as necessary to perform the described
scope of service.
Use AUD’s vacuum/jetting truck to clean sewer lines deemed necessary by AUD.
ESG has established a goal to assess 5,000 feet per day and will assess no less than 2,500 feet per
day.
Summary and Fee
For 2013, ESG proposes to perform this scope of service under our current agreement approach
of cost plus 12.5% as follows.
Estimated Cost $437,320
Mark Up (12.5%) $ 62,480
Total $499,800
ESG will invoice one-twelfth of the base fee monthly in accordance with Article 5.1 and reconcile
annually in accordance with Article 4.2 of our Agreement dated December 16, 2009. Should you
have any questions or need further clarification contact me at 770-918-6572.
Attachment number 1 \nPage 8 of 8
Item # 1
Engineering Services Committee Meeting
1/28/2013 1:00 PM
Contract Modification to Cavanaugh and Associates' for Water Efficiency Program
Department:Utilities
Caption:Motion to approve a contract modification to Cavanaugh and
Associates' contract to further develop Water Efficiency Program.
(Approved by Engineering Services Committee April 9, 2012)
Background:The Georgia Water Conservation Act passed in 2010 requires that
public water systems conduct water loss audits and implement
water efficiency and loss detection programs beginning in 2012.
Cavanaugh and Associates has extensive experience in developing
programs to address non-revenue water for water
utilities. Additional services are needed throughout 2013.
Analysis:These services will help Augusta Utilities develop key financial
and performance indicators by which we can assess and manage
non-revenue water. This program will help up improve the
efficiency of both the water system and the Utilities Department.
Financial Impact:The additional cost of the project is $130,000.00
Alternatives:Deny proposal
Recommendation:Approve contract modification from Cavanaugh and Associates to
further develop the Water Efficiency Program
Funds are Available
in the Following
Accounts:
$130,000.00 is available from account# 506043110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 2
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Page 1 of 5
Cavanaugh & Associates, P.A. appreciates the opportunity to provide
Engineering Services for the project as referenced below:
Re: Augusta Utilities Water Efficiency Program Support
THIS AGREEMENT, made and entered into this day of , 2012,
by and between Cavanaugh & Associates, P.A., their successors or assigns,
(hereinafter called “ENGINEER,” and Augusta Utilities (AU), their successors or
assigns, (hereinafter called “CLIENT”). Neither ENGINEER nor CLIENT shall
assign this agreement without the prior written consent of the other.
Scope of Services:
1. Monthly Efficiency Program Support & Communication
a. Monthly water loss accounting and KPI tracking;
b. Consultation on improvements to data collection protocols;
c. Team meeting facilitation and documentation;
d. Administration of team member assignments and accountability
for Water Efficiency Program summarized in Appendix A;
e. Conduct annual water audit and prepare annual efficiency
report, including GA EPD submittal;
f. Provide updates and communication briefings as requested by AU.
2. Flow Verification for Finished Water Meters
a. Assist AU staff with the selection and sequencing of test locations
and procedures;
b. Provide engineering analysis of flow test results;
c. Provide recommendation for test improvements as appropriate
based on test results.
3. Active Leak Management
a. Analysis of SCADA data to qualify candidate pressure zones for
implementation as District Metered Areas.
Attachment number 1 \nPage 1 of 5
Item # 2
Page 2 of 5
4. Process Enhancements for Billing and Metering
a. Develop monthly protocol for analysis of Highest Users, Inactive
Accounts, No-Bill & Irrigation Accounts
5. Right Sizing for Select Customer Meters
a. Flow logging of top 20 candidate accounts to develop flow profiles;
b. Data analysis to determine simple payback for meter
modifications;
c. Provide recommendation to AU for meter modifications.
The above scope does not include:
· Any other service not specifically described in the above scope of
services.
CLIENT’S Responsibilities:
1. Single Representative: The CLIENT shall designate a single
representative with respect to the services to be rendered under this
Agreement who shall act on behalf of the CLIENT and issue instructions
to the ENGINEER.
2. Criteria and Information: The CLIENT shall provide all criteria and
full information as to its requirements for the Project, including
objectives, constraints, projected demands and service areas, and
performance requirements.
3. Access: The CLIENT shall arrange access for the ENGINEER to all public
and private properties where such access is required for the performance
of services under this Agreement.
4. Reviews: The CLIENT shall examine all work products presented by the
ENGINEER and shall render decisions pertaining thereto within a
reasonable time as not to delay the services of the ENGINEER.
5. Regulatory Fees: The CLIENT shall furnish all required fees for
regulatory approval of the project.
Hidden Conditions
A condition is hidden if concealed by existing finishes or is not capable of
investigation by reasonable visual observation. If the ENGINEER has reason to
believe that such a condition may exist, the CLIENT shall authorize and pay
Attachment number 1 \nPage 2 of 5
Item # 2
Page 3 of 5
all cost associated with the investigation of such a condition and, if necessary,
all costs necessary to correct said condition. If (1) the CLIENT fails to
authorize such investigation or correction after due notification, or (2) the
ENGINEER has no reason to believe that such a condition exists, the CLIENT is
responsible for all risks associated with this condition, and the ENGINEER
shall not be responsible for the existing condition nor any resulting damages to
persons or property.
Fee Arrangement
The fee for the Engineering Services described in the above scope will be
compensated as follows:
1 – Efficiency Program Support & Communication….…………..………… $130,000.00
lump
sum
($10,000 per
month)
Period of Service for Scope Item 1:
The provision of monthly program support and communication, as described in
scope
item 1
above, will commence in December 2012 and run concurrently through
December
2013.
2 – Flow Verification for Finished Water Meters…...………..Hourly with an
Estimate of $5,000.00
3 – Active Leakage Management………………...…………..Hourly with an Estimate of
$5,000.00
4 – Process Enhancements for Billing and Metering...........Hourly with an
Estimate of $5,000.00
5 – Right sizing Investigation for Select Customer Meters ………….…….…$15,000.00
lump sum
Hourly Fee Schedule:
Attachment number 1 \nPage 3 of 5
Item # 2
Page 4 of 5
Analyst - $100/hr
Project Manager - $200/hr
Principal - $250/hr
Additional Services
Cavanaugh & Associates, P.A. can provide services that are required in
addition to those being provided and outlined in this proposal at hourly rates.
If additional services are required, the rates for those additional services will
be negotiated or we can provide an additional proposal in lieu of using hourly
rates.
Billing/Payment
All invoices are due upon receipt. Interest will be due at 1 1/2% per month on
outstanding invoices in excess of 30 days. If payment is not made by the stated
date on the invoice, Cavanaugh & Associates, P. A. may exercise the right to
terminate the performance of services without further obligation to the Client.
Payment will still be due for services completed to the time this option is
exercised. In the event that any portion or all of an account remains unpaid
for 90 days after billing, the Client shall pay the cost of collection, including
attorney’s fees.
Professional Liability
ENGINEER maintains professional liability coverage for damages as a result of
our negligent acts, errors, or omissions. Our liability for this project will be
limited to $120,000.00. Upon request, a certificate of insurance can be
provided as proof of coverage.
Termination of Services
Either party may terminate this agreement upon 10 days written notice should
the other fail to perform his/her obligations. In the event of termination, the
Client shall pay the ENGINEER for all services, rendered to the date of
termination.
Period of Service
Attachment number 1 \nPage 4 of 5
Item # 2
Page 5 of 5
If the ENGINEER is delayed by circumstances outside of his control, then the
ENGINEER shall promptly notify the CLIENT in writing citing such delay. If
the delay will cause a monetary impact to the ENGINEER, then the ENGINEER
shall notify the CLIENT in writing of such projected costs.
Acceptance
This Agreement represents the entire and integrated Agreement between CLIENT
and ENGINEER. It supersedes all prior and contemporaneous communications,
representations, and agreements, whether oral or written, relating to the subject
matter of this Agreement. Any alteration made to this Agreement by either
party will render the Agreement null and void. If this Agreement meets with
your approval, please sign and return both copies to our office to serve as our
contractual agreement and authorization to proceed. We will execute and
return one copy to you. We look forward to working with you on this project.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by
their duly authorized officers in duplicate originals, the day and year first
above written.
Cavanaugh & Associates, P.A. Augusta Utilities
Tory N. Wagoner, PE, PLS
Dat
e
Dat
e
Vice President
Witnessed By:
Dat
e
Witnessed By:
Dat
e
Attachment number 1 \nPage 5 of 5
Item # 2
v1._08.15.12_First Draft
AU: Water Efficiency Program
Program Budget Summary Scheduled
Value/Year Initiate OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS OP CAP TOTALS
1 Efficiency Program Support & Communication Jul-12 - - - - 80,000 80,000 - - - - - - - - - - - -
Team Meetings & Support 80,000
Accounting & KPI tracking
Assignments & Accountability
Annual Water Audit & Efficiency Report
Communications - Board, PR
2 Flow Verification for Finished Water Meters Aug-12 - - - - 180,000 180,000 - 25,000 25,000 - - - - - - - - -
In-house pilot test - ultrasonic 5,000 5,000
Creation of new test ports, if necessary 150,000 150,000
On-going flow verification via insertion type testing 25,000 25,000 25,000
3 Accelerate Large Meter Testing Program Oct-12 - 50,000 50,000 100,000 150,000 250,000 - 400,000 400,000 - 200,000 200,000 - 200,000 200,000 - 200,000 200,000
Replace 51 old meters 200,000 50,000 150,000
Pilot testing 50 meters 100,000 100,000
On-going large meter testing and repair 400,000 400,000 200,000 200,000 200,000
4 Accelerate Small Meter Replacement Program Jan-13 - - - - 900,000 900,000 - 900,000 900,000 - 900,000 900,000 - 900,000 900,000 - 900,000 900,000
Annual meter replacement 900,000 900,000 900,000 900,000 900,000 900,000
5 Active Leakage Management Oct-12 - 5,000 5,000 - 55,000 55,000 - 100,000 100,000 - 100,000 100,000 - 100,000 100,000 - 100,000 100,000
Pilot DMA SCADA Analysis 5,000 5,000
Pilot DMA Implementation 30,000 30,000
Pilot Leak Detection Survey TBD
On-going Active Leak Detection 100,000 25,000 100,000 100,000 100,000 100,000
6 Process Enhancements for Billing and Metering Sep-12 - 5,000 5,000 - - - - - - - - - - - - - - -
Monthly Analysis of Highest Users, Inactives, No-Bill & Irrigation Accounts 5,000 5,000
7 Right Sizing for Select Customer Meters Nov-12 - 15,000 15,000 - 27,000 27,000 - - - - - - - - - - - -
Flow Logging of Candidate Accounts & Data Analysis 15,000 15,000
Meter Replacements 27,000 27,000
TOTALS - 75,000 75,000 100,000 1,392,000 1,492,000 - 1,425,000 1,425,000 - 1,200,000 1,200,000 - 1,200,000 1,200,000 - 1,200,000 1,200,000
% of Program % of Program % of Program % of Program % of Program % of Program
1%23%22%18%18%18%
5-year Cumulative
Operational 100,000$
Capital 6,492,000$
Total Program Budget 6,517,000$
2016 2017
Version 1.0
2013 2014 20152012
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OP CAP TOTAL OP CAP TOTAL
-$ 75,000$ 75,000$ 100,000$ 1,392,000$ 1,492,000$
OPERATIONS CAPITAL TOTAL
2012 -$ 75,000$ 75,000$
2013 100,000$ 1,392,000$ 1,492,000$
2014 -$ 1,425,000$ 1,425,000$
2015 -$ 1,200,000$ 1,200,000$
2016 -$ 1,200,000$ 1,200,000$
2017 -$ 1,200,000$ 1,200,000$
FY 11-12 FY 11-12
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
Attachment number 2 \nPage 2 of 4
Item # 2
OP CAP TOTAL OP CAP TOTAL OP
-$ 1,425,000$ 1,425,000$ -$ 1,200,000$ 1,200,000$ -$
FY 12-13 FY 13-14
Attachment number 2 \nPage 3 of 4
Item # 2
CAP TOTAL OP CAP TOTAL
1,200,000$ 1,200,000$ -$ 1,200,000$ 1,200,000$
FY 15-16FY 14-15
OPERATIONS
CAPITAL
TOTAL
Attachment number 2 \nPage 4 of 4
Item # 2
Engineering Services Committee Meeting
1/28/2013 1:00 PM
Lakemont Neighborhood Association
Department:Clerk of Commission
Caption:Presentation by the Lakemont Neighborhood Association
regarding Lake Olmstead. (Requested by Commissioner D.
Smith)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
1/28/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on January 7, 2013.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
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Item # 4
Engineering Services Committee Meeting
1/28/2013 1:00 PM
Parking Deck Crosswalk
Department:Clerk of Commission
Caption:Discuss adding a second crosswalk on the west side of the Parking
Deck. (Requested by Commissioner Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Engineering Services Committee Meeting
1/28/2013 1:00 PM
Wrightsboro Road Improvements (Project GA Power Agreement)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve entering into an agreement with Georgia Power
Company stating that Augusta, Georgia will pay a portion of the
cost to relocate their distribution facilities on the project to
improve Wrightsboro Road from Jimmie Dyess Parkway to I-520,
CPB# 323-041110-296823309, in accordance with the estimate
totaling $240,153.00. Also, approve the two Utility Relocation
Agreements for distribution facilities to be executed by the
Augusta, Georgia Legal Counsel and the Mayor and approve
payment upon completion of the work as requested by AED.
Background:On August 5, 1997, the Augusta, Georgia Commission approved
for this project to be funded from the Sales Tax program. On
August 23, 2000, Augusta, Georgia and the Georgia Department
of Transportation (GDOT) entered into an agreement for Augusta,
Georgia to be responsible for the preliminary engineering
activities and relocate all public owned utilities. The right of way
was funded and acquired by GDOT at a cost of $12,356,600. The
construction funds were provided by GDOT and they awarded the
project to Reeves Construction Company on October 5, 2012, at
the low bid of $18,632,365.50. The project will widen and
reconstruct Wrightsboro Road to 4 lanes with a median, urban
drainage system, sidewalks, street lighting along the corridor and
high mast street lighting at the I-520 interchange.
Analysis:The project will require that Georgia Power Company relocate
some distribution facilities. The total estimated cost to relocate
these facilities is $1,965,104.00. In accordance with the provisions
of the franchise agreement with Georgia Power, the estimated cost
for Augusta, Georgia is $240,153.00.
Financial Impact:On November 1, 2012 Georgia Power advised that the cost for
Augusta, Georgia is $240,153.00. Funding is available in the
project utility relocation account and 323-041110- 5414510 upon
Commission approval.
Alternatives:1) Approve entering into an agreement with Georgia Power,
Cover Memo
Item # 6
stating that Augusta, Georgia will pay for the Distribution Facility
Relocation Costs on the project to improve Wrightsboro Road
from Jimmie Dyess Parkway to I-520, CPB# 323-041110-
296823309, in accordance with the estimate totaling $240,153.00.
Also, approve the two Utility Relocation Agreements for
distribution facilities to be executed by the Augusta, Georgia
Legal Counsel and the Mayor, and approve payment upon
completion of the work as requested by AED. 2) Do not approve
which would create delays for the GDOT Contractor and the
construction activities on the project.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
323-041110-5414510/296823309-5414510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-041110-296823309 Change Number Twenty
in the amount of $240,153.00 for Utility Relocation Agreements with Georgia Power Company.
Funding is available in the project utility relocation account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,984,000$
SPLOST III Recapture 773,500$
2,757,500$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek 3rd 2,757,500$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Deke Copenhaven, Mayor
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER TWENTY
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
7.12.2012
Attachment number 1 \nPage 1 of 2
Item # 6
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER TWENTY
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT ADDITION NEW
SOURCE OF FUNDS CPB REQUEST CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823309 ($1,984,000) $0 ($1,984,000)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($773,500)($773,500)
TOTAL SOURCES: ($2,757,500) $0 ($2,757,500)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823309 $2,460,106 $2,460,106
ADVERTISING
323-04-1110-5233119-296823309 $1,000 $1,000
RIGHT-OF-WAY
323-04-1110-5411120/296823309 $43,894 $43,894
CONTINGENCY
323-04-1110-6011110/296823309 $12,500 $12,500
TRAFFIC SIGNAL
323-04-1110-5414610/296823309 $40,000 ($40,000)$0
UTILITY RELOCATION
323-04-1110-5414510/296823309 $200,000 $40,000 $240,000
TOTAL USES: $2,757,500 $0 $2,757,500
7.12.2012
Attachment number 1 \nPage 2 of 2
Item # 6