HomeMy WebLinkAbout2013-01-07-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 1/7/2013- 1:00 PM
ENGINEERING SERVICES
1. Approve award of construction project to subject contractor,
Strack, Inc., in the amount of $1,229,030.45 for construction of
the Butler Creek West Sanitary Sewer Upgrades Project 60106,
Ph. 2. This award will include installation of sanitary sewer
mains, manholes, and associated sanitary sewer branch lines.
Attachments
2. Motion to approve a request to the Georgia Department of
Transportation to have Augusta-Richmond County assume the
responsibilities of all maintenance and ownership of Doug
Barnard Parkway and have it removed from the state route
system. (Referred from December 10 Engineering Services
Committee)
Attachments
3. Update from HCD/Engineering Department on Hyde Park.
(Requested by Commissioner Williams)
Attachments
4. Presentation by Ms. Marian Moseley regarding the realignment
of Berckmans Road.
Attachments
5. Discuss mechanisms that may be utilized to eliminate parade
traffic and other activities that disrupt business activities in the
downtown business districts during the busiest shopping
periods of the year. (Requested by Commissioner Lockett)
(Referred from December 10 Engineering Services)
Attachments
6. Motion to approve the minutes of the Engineering Services
Committee held on December 10, 2012.
Attachments
7. Motion to approve Option for the purpose of acquiring a Right-
of-Way between Ruth’s Lake, Inc., as owner and Augusta,
Georgia as optionee, in connection with the Windsor Spring
Road Phase V Project, consisting of 0.021 acre in fee and 0.012
acre of permanent construction and maintenance easement,
Attachments
more or less. Also granted is One temporary driveway
easement on Project Windsor Spring Road, Phase V, STP00-
1105-00(004) from the property located at 4698 Windsor
Spring Road at the purchase price of $500.00.
8. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between David Joe Castro, as owners, and
Augusta, Georgia, as optionee, in connection with the Windsor
Spring Road Phase V Project, 0.018 acre (769.05 sq. ft.) in fee
simple and 0.015 acre (638.56 sq. ft.) of permanent
construction & maintenance easement, more or less. Also
granted is a temporary driveway easement on Project Windsor
Spring Road, Phase V, STP00-1105-00(004) from property
located at: 4656 Windsor Spring Road, private, at the purchase
price of $500.00.
Attachments
9. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Leon T. Register, as owners, and
Augusta, Georgia, as optionee, in connection with the Windsor
Spring Road Phase V Project, 0.026 acre in fee simple and N/A
acre (N/A sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is a
temporary driveway easement on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at:
2523 Patterson Bridge Road, private, at the purchase price of
$500.00.
Attachments
10. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Julia Phillips, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring
Road Phase V Project, N/A acre (N/A sq. ft.) in fee simple and
0.0035 acre (149.85 sq. ft.) of permanent construction &
maintenance easement, more or less on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at:
2561 Patterson Bridge Road, private, at the purchase price of
$500.00.
Attachments
11. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between David Joe Castro, as owners, and
Augusta, Georgia, as optionee, in connection with the Windsor
Spring Road Phase V Project, 0.018 acre (771.36 sq. ft.) in fee
simple and 0.01 acre (437.79 sq. ft.) of permanent construction
& maintenance easement, more or less. Also granted is a
temporary driveway easement on Project Windsor Spring
Attachments
www.augustaga.gov
Road, Phase V, STP00-1105-00(004) from property located at:
4644 Windsor Spring Road, private, at the purchase price of
$500.00.
12. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Lula J. Reese, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring
Road Phase V Project, N/A acre (N/A sq. ft.) in fee simple and
0.043 acre of permanent construction & maintenance easement,
more or less. Also granted is a temporary driveway
easement on Project Windsor Spring Road, Phase V, STP00-
1105-00(004) from property located at: 4932 Windsor Spring
Road, private, at the purchase price of $500.00.
Attachments
13. Authorize AED to extend Supplemental Agreement #7 with
Jacobs Engineering Group Inc. to continue providing project
management support via staff augmentation in the amount not
to exceed $350,000 which will be funded from SPLOST
Contingency funds. (Referred from December 10 Engineering
Services Committee)
Attachments
14. Motion to approve Change Order #1 for an additional
$473,858.00 in fees to Virgo Gambill Architects on the
Augusta, Georgia Municipal Building Renovations and
Modernization due to an increase in their scope of work. (No
recommendation from Public Services Committee December
10, 2012) (No action in Commission meeting December 18,
2012) (Requested by the Administrator)
Attachments
Engineering Services Committee Meeting
1/7/2013 1:00 PM
Approve Strack, Inc. to construct the Butler Creek West Sanitary Sewer Upgrades, project number
60106 Ph. 2.
Department:Tom Wiedmeier, PE, Director-Augusta Utilities Department
Caption:Approve award of construction project to subject contractor,
Strack, Inc., in the amount of $1,229,030.45 for construction of
the Butler Creek West Sanitary Sewer Upgrades Project 60106,
Ph. 2. This award will include installation of sanitary sewer mains,
manholes, and associated sanitary sewer branch lines.
Background:Sanitary sewer upgrades are needed in the western Butler Creek
Basin area of Augusta-Richmond County. The project is designed
to provide for the installation of a new gravity sanitary sewer main
which will provide upgrade of sewer service to subject areas due
to population growth and the need for Augusta to replace sanitary
sewer mains that have reached their life expectancy.
Analysis:Johnson, Laschober, and Associates, P.C. (JLA) has provided a
bid tabulation for the work to be performed by Strack, Inc.
Augusta Utilities Department has reviewed the subject documents
prepared by JLA, and found the documents to be in order and
tabulated correctly. Approval of Strack, Inc. is needed to move the
Butler Creek West Ph. 2 project forward to construction.
Financial Impact:Funds for the project are provided in 511043420-
5212115/80360106-5212115
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission
approve Strack, Inc. in the amount of $1,229,030.45 to construct
the Butler Creek West Ph. 2 Sanitary Sewer Upgrades Project.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS:
511043420-5212115/80360106-5212115
Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Invitation To Bid
Sealed bids will be received at this office until Tuesday, November 20, 2012 @ 3:00 p.m. for furnishing:
Bid Item #12-208 Butler Creek Interceptor Upgrade West – Phase II for Utilities Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-
refundable are $100.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706) 722-6488 beginning Thursday, October 18, 2012. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Friday, November 9, 2012 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, November13, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 18, 25, November 1, 8, 2012
Metro Courier October 24, 2012
cc: Tameka Allen Deputy Administrator
Tom Wiedmeier Utilities Department
Jerry Delaughter Utilities Department
Joe Holland Utilities Department
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 1
VENDORS Attachment B E-Verify # SAVE Form Addendum 1 Bid Bond Base Bid
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
Yes 224004 Yes Yes Yes $1,310,352.68
MABUS BROTHERS
CONSTRUCTION
920 MOLLY POND ROAD
AUGUSTA, GA 30901
Yes 91818 Yes Yes Yes $1,327,416.50
STRACK INC
125 LASER INDUSTRIAL
FAIRBURN, GA 30213
Yes 49792 Yes Yes Yes $1,229,030.45
GARNEY CONSTRUCT
2001 WESTSIDE PKWY,
SUITE 180
ALPHARETTA, GA 30004
Yes 33975 Yes Yes Yes $1,850,383.00
WCMS
1003 S. HARRIS STREET
SANDERSVILLE, GA 31082
LAYNE HEAVY CIVIL
300 EAST BROAD ST
FAIRBURN, GA 30213
MOORHEAD CONSTR
1513 ANDERSON STREET
BELTON, SC 29627
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP, GA 30627
CMI
1878 KILLINGWORTH DR
AUGUSTA, GA 30904
NAPM
4779 S ATLANTA RD
ATLANTA, GA 30030
Bid Item #12-208
Butler Creek Interceptor Upgrade West - Phase II
for Augusta, Georgia - Utilities Department
Bid Due: Tuesday, November 27, 2012 @ 3:00 p.m.
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Doug Barnard Parkway (SR 56 Spur)
Department:Administrator
Caption:Motion to approve a request to the Georgia Department of
Transportation to have Augusta-Richmond County assume the
responsibilities of all maintenance and ownership of Doug
Barnard Parkway and have it removed from the state route
system. (Referred from December 10 Engineering Services
Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Engineering Services Committee Meeting
1/7/2013 1:00 PM
Hyde Park Update
Department:Clerk of Commission
Caption:Update from HCD/Engineering Department on Hyde Park.
(Requested by Commissioner Williams)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
1/7/2013 1:00 PM
Marian Moseley
Department:Clerk of Commission
Caption:Presentation by Ms. Marian Moseley regarding the realignment of
Berckmans Road.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Mechanisms eliminating parade traffic and activities downtown
Department:Clerk of Commission
Caption:Discuss mechanisms that may be utilized to eliminate parade
traffic and other activities that disrupt business activities in the
downtown business districts during the busiest shopping periods
of the year. (Requested by Commissioner Lockett) (Referred
from December 10 Engineering Services)
Background:These activities could be diverted to Reynolds Street or other side
streets that will not have an adverse impact on downtown business
operations.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on December 10, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve Option for the purpose of acquiring a Right-of-
Way between Ruth’s Lake, Inc., as owner and Augusta, Georgia
as optionee, in connection with the Windsor Spring Road Phase V
Project, consisting of 0.021 acre in fee and 0.012 acre of
permanent construction and maintenance easement, more or
less. Also granted is One temporary driveway easement on Project
Windsor Spring Road, Phase V, STP00-1105-00(004) from the
property located at 4698 Windsor Spring Road at the purchase
price of $500.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and Easement to Augusta, Georgia, for the Windsor Spring Road
Improvement Project, Phase V, STP00-1105-00(004).
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
GL 323041110-54.11120 JL 299823786-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 7
Administrator.
Clerk of Commission
Cover Memo
Item # 7
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between David Joe Castro, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, 0.018 acre (769.05 sq. ft.) in fee simple and
0.015 acre (638.56 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is a temporary
driveway easement on Project Windsor Spring Road, Phase V,
STP00-1105-00(004) from property located at: 4656 Windsor
Spring Road, private, at the purchase price of $500.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-5212122 299823786-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 8
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Leon T. Register, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, 0.026 acre in fee simple and N/A acre (N/A sq.
ft.) of permanent construction & maintenance easement, more or
less. Also granted is a temporary driveway easement on Project
Windsor Spring Road, Phase V, STP00-1105-00(004) from
property located at: 2523 Patterson Bridge Road, private, at the
purchase price of $500.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-5212122 299823786-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 9
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Julia Phillips, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, N/A acre (N/A sq. ft.) in fee simple and 0.0035
acre (149.85 sq. ft.) of permanent construction &
maintenance easement, more or less on Project Windsor Spring
Road, Phase V, STP00-1105-00(004) from property located at:
2561 Patterson Bridge Road, private, at the purchase price of
$500.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-5212122 299823786-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between David Joe Castro, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, 0.018 acre (771.36 sq. ft.) in fee simple and 0.01
acre (437.79 sq. ft.) of permanent construction &
maintenance easement, more or less. Also granted is a temporary
driveway easement on Project Windsor Spring Road, Phase V,
STP00-1105-00(004) from property located at: 4644 Windsor
Spring Road, private, at the purchase price of $500.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-5212122 299823786-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 11
Administrator.
Clerk of Commission
Cover Memo
Item # 11
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Lula J. Reese, as owners, and Augusta,
Georgia, as optionee, in connection with the Windsor Spring Road
Phase V Project, N/A acre (N/A sq. ft.) in fee simple and 0.043
acre of permanent construction & maintenance easement, more or
less. Also granted is a temporary driveway easement on Project
Windsor Spring Road, Phase V, STP00-1105-00(004) from
property located at: 4932 Windsor Spring Road, private, at the
purchase price of $500.00.
Background:The property owner has agreed to convey a certain Right-of-Way
and easement to Augusta, Georgia, for the Windsor Spring Road,
Phase V, STP00-1105-00(004) Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
323041110-5212122 299823786-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 12
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Engineering Services Committee Meeting
1/7/2013 1:00 PM
Staff Augmentation & Professional Services Extension (SA7)
Department:
Caption:Authorize AED to extend Supplemental Agreement #7 with
Jacobs Engineering Group Inc. to continue providing project
management support via staff augmentation in the amount not to
exceed $350,000 which will be funded from SPLOST
Contingency funds. (Referred from December 10 Engineering
Services Committee)
Background:Augusta-Richmond County is responsible for Preliminary
Engineering activities on several Georgia Department of
Transportation (GDOT) projects including Windsor Spring Road
Phase IV & Phase V, Wrightsboro Road, and improvements to
Riverwatch Parkway. These projects are in various stages of
development and require knowledgeable, efficient and effective
interaction and coordination with GDOT, the respective Design
Consultants and work units within Augusta-Richmond County.
Analysis:On June 7, 2005 the Commission approved the initial agreement
with Jacobs Engineering Group Inc. for David Griffith to provide
staff support as Project Manager. This agreement has proven to be
very effective and beneficial to AED. David’s knowledge of the
GDOT processes and understanding of how to request assistance
on projects has resulted in saving AED millions of dollars. He has
also been successful in finding and securing funds for projects
after the original funds for these projects had been reallocated to
other projects. In November 2011 GDOT advised AED that it is
our responsibility to take over the coordination of relocation of
utilities on the Windsor Spring Road Phase IV and Phase V
projects which David is managing. It is the desire of AED to
extend this agreement.
Financial Impact:Funding for Supplemental Agreement Number Seven will come
from the SPLOST contingency funds ($87,500) in respective to
projects Windsor Spring Road, Section IV, Windsor Spring Road,
Section V, Wrightsboro Road and Riverwatch Parkway not to
exceed $350,000 transferred to the current contract with Jacobs
Engineering Group Cover Memo
Item # 13
Alternatives:1) Authorize AED to extend Supplemental Agreement #7 with
Jacobs Engineering Group Inc. to continue providing project
management support via staff augmentation in the amount not to
exceed $350,000 which will be funded from SPLOST
Contingency funds. 2) Deny and acknowledge that ARC managed
GDOT projects may jeopardize funding opportunities and
experience delays.
Recommendation:Approve Alternative 1
Funds are Available
in the Following
Accounts:
SPLOST Contingency funds
REVIEWED AND APPROVED BY:
Cover Memo
Item # 13
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Jacobs Engineering Group Inc., Consultant, entered into a contract with Augusta-Richmond County on
June 7, 2005, to provide Project Management support associated with the “Temporary Professional Services Support”,
File Reference No. 12-005 (F), and
WHEREAS, changes are incorporated into the original contract to provide clarity and project management guidance:
1) The Consultant will provide a Project Manager to assist Augusta Engineering Department (AED).
2) The Consultant’s Project Manger will assist in managing the Georgia Department of Transportation (GDOT) federal
aid projects that are currently in the Work Program for which AED has preliminary engineering responsibility. The
priority projects are Wrightsboro Road and Windsor Spring Road.
3) The Consultant’s Project Manager will provide training to AED’s Engineering Manager or designee to manage
transportation projects that are fully or partially funded by GDOT and/or FHA. The Consultant’s Project Manager
and the AED designee shall work as a team.
4) The Consultant’s Project Manager will coordinate all activities requiring AED’s decisions or funds with AED’s
Assistant Director of Engineering.
5) The Consultant’s Project Manager will have bi-weekly progress meetings with AED’s designated staff to discuss
project progress, scheduling, coordination status and any key item effecting progress of the projects.
WHEREAS, management support services are requested by Augusta, George for a period that is not covered
by the scope of the original contract and associated supplemental agreements, we desire to submit the
Supplemental Agreement #7 to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by $350,000 from
$1,287,600 to a new total of $1,637,600.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way
modifies or changes the original contract of which it becomes a part, except as specifically stated herein.
NOW, THEREFORE, We, Jacobs Engineering Group Inc., Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a
part of the original contract to be performed under the specifications thereof, and that the original contract is in full
force and effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2012
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA JACOBS ENGINEERING GROUP INC
Mayor Deke S. Copenhaver
Approved: Date Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): N/A
Supplemental Agreement Number: 7
Purchase Order Number: P113792
Professional advice and consulting services regarding project
management support via staff augmentation.
Attachment number 1 \nPage 1 of 1
Item # 13
Attachment number 2 \nPage 1 of 10
Item # 13
Attachment number 2 \nPage 2 of 10
Item # 13
Attachment number 2 \nPage 3 of 10
Item # 13
Attachment number 2 \nPage 4 of 10
Item # 13
Attachment number 2 \nPage 5 of 10
Item # 13
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Item # 13
Attachment number 2 \nPage 7 of 10
Item # 13
Attachment number 2 \nPage 8 of 10
Item # 13
Attachment number 2 \nPage 9 of 10
Item # 13
Attachment number 2 \nPage 10 of 10
Item # 13
Engineering Services Committee Meeting
1/7/2013 1:00 PM
Change Order # 1 for Virgo Gambill Architects for the Augusta, Georgia Municipal Building
Renovations and Modernization
Department:
Caption:Motion to approve Change Order #1 for an additional $473,858.00
in fees to Virgo Gambill Architects on the Augusta, Georgia
Municipal Building Renovations and Modernization due to an
increase in their scope of work. (No recommendation from Public
Services Committee December 10, 2012) (No action in
Commission meeting December 18, 2012) (Requested by the
Administrator)
Background:The design for the Municipal Building Renovations has
progressed through the Design Narrative and Schematic Design
phases and is ready to move into the Construction Document
phase. During the Code Review process it was discovered that the
stairways and elevators did not meet current code requirements.
The stairway can be brought up to code with some modifications
and by moving meeting and training rooms down to the first level.
This required an increase in the size of the planed Board of
Elections. However, the optimum solution for the elevators, which
require an enclosed smoke lobby and are not ADA Compliant, is
to construct a 9-story addition to the building to house new code
compliant elevators. At their regular meeting held on Tuesday,
September 4, 2012, the Augusta Georgia Commission approved
the recommendation of the Administrator to proceed with Option
2d for the Augusta Georgia Municipal Building Renovations and
Modernization project. In order to evaluate construction of all
phases and to same future costs the architect was asked to design
the entire project now and produce a set of construction
documents for Option 2d as a Phase I package. Accomplishing
this adds to the scope of services being performed by Virgo
Gambill Architects and a need for an increase in their fees.
Analysis:Approving the additional fees will allow Virgo Gambill Architects
to proceed with the design incorporating the modifications
necessary to bring the building up to life safety and ADA codes
and produce construction documents for Option 2d. The end result
will be a safer and more accessible building. Cover Memo
Item # 14
Financial Impact:The additional fee of $473,858.00 requested by Virgo Gambill
Architect is within the current Total Project Budget of
$18,000,000.00.
Alternatives:1) Approve change order #1, the additional fees of $473,858.00 to
Virgo Gambill Architects allowing the design incorporating the
life safety, ADA modifications and Option 2d to be completed. 2)
Do not approve the additional fees and stop the project.
Recommendation:1) Approve the additional fees of $473,858.00 to Virgo Gambill
Architects allowing the design incorporating the life safety, ADA
modifications and Option 2d to be completed.
Funds are Available
in the Following
Accounts:
Municipal Building GL 328-05-1120/5212112 JL
212055101/5212112
REVIEWED AND APPROVED BY:
Cover Memo
Item # 14
Attachment number 1 \nPage 1 of 2
Item # 14
Attachment number 1 \nPage 2 of 2
Item # 14