HomeMy WebLinkAbout2012-12-10-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 12/10/2012- 2:00 PM
ENGINEERING SERVICES
1. Approve award of the Alexander Drive Overhead Signage
Installation CPB 323-041110-296823215 to B & E Electrical in
the amount of $35,275.00. Award will be contingent upon
receipt of signed contracts and proper bonds as requested by
AED.
Attachments
2. Authorize and approve Change Number Three and
Supplemental Agreement Number Eight for the Augusta Levee
Certification Project (CPB 324-041110-209824001) in the
amount of $69,140.00 for Cranston Engineering Group, P. C as
requested by AED. Funding is available through SPLOST IV
Fund Recapture.
Attachments
3. Approve Augusta Utilities and Tag Office Peach Orchard Road
Lease Proposal and Design Build RFQ.
Attachments
4. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering Department for
Alexander Drive. Also approve Augusta Utilities Department
easement deeds and maintenance agreements for Village at
Riverwatch and Costco as requested by Augusta Engineering.
Attachments
5. Motion to approve a request to the Georgia Department of
Transportation to have Augusta-Richmond County assume the
responsibilities of all maintenance and ownership of Doug
Barnard Parkway and have it removed from the state route
system.
Attachments
6. Approve funding source to construct the Frontage Road
Extension Project. Funds are available in SPLOST Phase III
and SPLOST Phase IV Fund Balance as requested by AED.
Attachments
7. Report/update from the Administrator/staff regarding the Attachments
sewer line tie-in for Ms. Gail Kelly.
8. Approve application from Georgia DOT for fiscal year 2013
Local Maintenance and Improvement Grant to be used for
resurfacing roads as requested by AED/TE .
Attachments
9. Approve change in the Maintenance Highway Agreement
between Augusta, Georgia and Georgia Department of
Transportation to allow GDOT to maintain Guardrails along
State Routes in the Old City as requested by AED.
Attachments
10. Discuss mechanisms that may be utilized to eliminate parade
traffic and other activities that disrupt business activities in the
downtown business districts during the busiest shopping
periods of the year. (Requested by Commissioner Lockett)
Attachments
11. Approve award of the Milledgeville Road at Barton Chapel
Road Signal Installation to B & E Electrical in the amount of
$128,715.46. Award will be contingent upon receipt of signed
contracts and proper bonds as requested by AED.
Attachments
12. Motion to approve the minutes of the Engineering Services
Committee held on November 26, 2012.
Attachments
13. Notification of payment in the amount of $185,596.52 to
Utility Service Co. for executing maintenance to 13 water tanks
in 2012 utilizing the Water Tank Maintenance Contract.
Attachments
14. Approve a two year extension and $1,500,000 to continue the
funding for the current On-Call Concrete and Emergency
Services Contract for on-call concrete repair, concrete
construction & emergency repairs with Horizon Construction,
Larry McCord LLC, and SITEC LLC., as requested by AED.
Funding is available in the Grading & Drainage, Suburban
Forces and Resurfacing Phase VI accounts as requested by
AED.
Attachments
15. Approve a one year extension for On-Call Construction
Management, Construction Inspection, and Field Engineering
Services Agreement with EMC Engineering, Moreland
Altobelli, and LPA Group., as requested by AED. Also,
approve CPB Change Number Five in the amount of $300,000
Attachments
www.augustaga.gov
to continue to fund the On-Call Construction Services. Funding
is available in SPLOST Ph VI in the On Call Emergency
Construction Services account.
16. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Wayne J. Guilfoyle and Anita
Guilfoyle, as owner(s), and Augusta, Georgia, as optionee, in
connection with the Windsor Spring Road Phase V Project
(STP00-1105-00(004)), (N/A sq. ft.) in fee and (0.003 sq. ft.) of
permanent construction and maintenance easement and one
temporary driveway easement from the property located at
4940 Windsor Spring Rd., Hephzibah, GA 30815, private, at
the purchase price of $500.00.
Attachments
17. Presentation by Mr. Rajesh Kumar regarding a severe
drainage/flooding issue in the area of Summerchase Circle.
Attachments
18. Award Design Consultant Services Agreement to Kimley-
Horne and Associates in the amount of $290,685 for the initial
phases of the Roundabout Evaluation and Design Services
Project to be funded from for the Capital Project
Budget/SPLOST Phase VI as requested by AED.
Attachments
19. Authorize AED to extend Supplemental Agreement #7 with
Jacobs Engineering Group Inc. to continue providing project
management support via staff augmentation in the amount not
to exceed $350,000 which will be funded from SPLOST
Contingency funds.
Attachments
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Alexander Drive Overhead Signage Installation - Contract Award
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve award of the Alexander Drive Overhead Signage
Installation CPB 323-041110-296823215 to B & E Electrical in
the amount of $35,275.00. Award will be contingent upon receipt
of signed contracts and proper bonds as requested by AED.
Background:The Alexander Drive widening project was completed in early
2012 as a four-lane roadway that runs between Washington Road
and Riverwatch Parkway. Although the roadway is functioning
safely and efficiently, there is some confusion experienced by
unfamiliar users as they approach both Washington Road and
Riverwatch Parkway due to the fact that the inside through lane of
each approach terminates into a left-turn lane at each intersection
which results in unnecessary weaving near the intersections.
This weaving can be reduced through the installation of overhead
signage in advance of each intersection that shows the
approaching lane assignments as well as trail blazing signs to I-
20. This installation will drivers with better information and allow
them to make lane choices in advance of the
intersection. Moreover, to maintain the aesthetics of the area and
reduce maintenance, this installation will include black powder-
coated, mast arms as opposed to concrete poles with span wire.
Analysis:Bids were received on October 26, 2012 with B and E Electrical
being the only compliant bidder. Below is a summary of the bids
received for this project: Vendor Bid B & E Electrical $35,275.00
It is the recommendation of the Engineering Department, Traffic
Engineering Section to award this project to the low bidder, B & E
Electrical subject to receipt of signed contracts and proper bonds.
Financial Impact:Funding is available in the project contingency account to be
transferred to the Signal account number 323-041110-
5414610/296823215-5414610 upon Commission approval.
Alternatives:1) Approve award of the Alexander Drive Overhead Signage
Installation CPB 323-041110-296823215 to B & E Electrical in
the amount of $35,275.00. Award will be contingent upon receipt
Cover Memo
Item # 1
of signed contracts and proper bonds as requested by AED. 2) Do
not approve.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
323-041110-5414610/296823215-5414610
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-041110-296823215. Funding
is to approve award of the Alexander Drive Overhead Signage Installation to
B & E Electrical in the amount of $35,275.00. Award will be contingent upon
receipt of signed contracts and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II Recapture 500,000$
Special 1% Sales Tax, Phase III Recapture 2,522,795$
Augusta Utilities 24,768$
Special 1% Sales Tax, Phase III Recapture 86,680$
Special 1% Sales, Tax Fund Balance 2,500,000$
Special 1% Sales Tax, Phase III Recapture 117,680$
Augusta Utilities 112,330$
5,864,253$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $5,864,253 5,864,253$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#323-041110-296823215
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 10.8.09
Attachment number 1 \nPage 1 of 2
Item # 1
Augusta-Richmond County, Georgia CPB#323-041110-296823215
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE II
322-04-1110-6011110-292822333 ($500,000) ($500,000)
SPLOST, PHASE III
323-04-1110-000000-000000000 ($2,522,795) ($2,522,795)
AUGUSTA UTILITIES
507043420-5212115/89800510-5212115 ($24,768) ($24,768)
SPLOST PHASE III
323-04-1110-6011111-296823333 ($86,680) ($86,680)
SPLOST, FUND BALANCE
322-000-000000/39-52110 ($2,500,000) ($2,500,000)
SPLOST PHASE III
323-04-1110-6011110-296823333 ($117,680) ($117,680)
AUGUSTA UTILITIES ($105,850) ($105,850)
507043410-5212115-80800030 ($6,480) ($6,480)
TOTAL SOURCES: ($5,864,253) ($5,864,253)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823215 $729,287 $729,287
RIGHT OF WAY
323-04-1110-5411120-296823215 $4,503,752 $4,503,752
(Demolition $44,400 Thompson )
CONSTRUCTION
323-04-1110-5414110-296823215 $100,000 $100,000
Bath Branch Augusta, LLC $77,647.50
UTILITIES
323-04-1110-5414510-296823215 $24,734 $24,734
SIGNALS
323-041110-5414610-296823215 $35,275 $35,275
UTILITIES
507043410-5212115-80800030 $6,480 $6,480
CONTINGENCY
323-04-1110-6011110-296823215 $500,000 ($35,275) $464,725
TOTAL USES:$5,864,253 $5,864,253
2 of 2 10.8.09
Attachment number 1 \nPage 2 of 2
Item # 1
Invitation To Bid
Sealed bids will be received at this office until Friday, October 26, 2012 @ 3:00 p.m. for furnishing:
Bid Item #12-207 Alexander Drive Overhead Signage Installation Plans for Engineering Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are
$50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through
ARC (706) 821-0405 beginning Thursday, September 20 2012. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Friday, October 12, 2012 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, October 16, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 20, 27, October 4, 11, 2012
Metro Courier September 26, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Steve Cassell Engineering – Traffic Engineering
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 1
VENDORS Attachment B E-Verify # Addendum 1 Bid Bond Lump Sum
B & E Electrical
6136 Columbia Road
Grovetown, GA 30813
Yes 336650 Yes Yes $35,275.00
Bid Item #12-207
Alexander Drive Overhead Signage Installation Plans
for Augusta, Georgia - Engineering-Traffic Engineering Department
Bid Due: Friday, October 26, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 1
Attachment number 4 \nPage 1 of 1
Item # 1
Attachment number 5 \nPage 1 of 1
Item # 1
Attachment number 6 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Augusta Levee USACE Periodic Inspection Report
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Authorize and approve Change Number Three and Supplemental
Agreement Number Eight for the Augusta Levee Certification
Project (CPB 324-041110-209824001) in the amount of
$69,140.00 for Cranston Engineering Group, P. C as requested by
AED. Funding is available through SPLOST IV Fund Recapture.
Background:The Periodic Inspection (PI) for the Augusta Levee was completed
in March 2010 by the Corps of Engineers (COE) and as a result
the Levee status was changed from “Active” to “Inactive”. AED
and the COE have been in constant communications developing
an acceptable plan of action for bringing the Levee to “Active”
status. Noted deficiencies are of two types: Structural
Encroachments and Trees. Most of the structural deficiencies have
been addressed except; Riverwatch Parkway, Port Royal Building,
and Water Edge Subdivision. The COE has requested additional
information concerning these three remaining structural
encroachments.
Analysis:Addressing the remaining structural deficiencies is a proactive
path forward to bringing the Levee to “Active” Status. Phasing of
the work will be in two parts. This request is for the first phase.
The first phase will include the coordination with the COE, the
work involving Port Royal, and the conceptual and schematic
phases of Waters Edge. Upon concurrence by the COE, the second
phase will consist of the design, bidding and construction phases
of Waters Edge.
Financial Impact:Funding in the amount of $69,140.00 is available through
Engineering SPLOST IV Fund Recapture, to be transferred to the
Augusta Levee Certification Project as upon Commission
approval
Alternatives:1) Authorize and approve Change Number Three and
Supplemental Agreement Number Eight for the Augusta Levee
Certification Project (CPB 324-041110-209824001) in the amount
of $69,140.00 for Cranston Engineering Group, P. C as requested
Cover Memo
Item # 2
by AED. Funding is available through SPLOST IV Fund
Recapture. 2) Do not approve and keep Augusta Levee out of
compliance from COE Periodic Inspection program.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST IV Fund Recapture
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Cranston Engineering Group, PC Consultants entered into a contract with
Augusta-Richmond County on February 17, 2009, for engineering design services associated
with the Augusta Canal FERC Licensing Process Project, Project No. 324-041110-209824001,
and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Corps of Engineers Response and Coordination
Port Royal and Waters Edge Structural Encroachment
It is agreed that as a result of the above modification the contract amount is increased by
$69,140.00 from $1,191,367.00. to a total of $1,260,507.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, Cranston Engineering Group, PC Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect, except
insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 324-041110-209824001
Supplemental Agreement Number: 8
Purchase Order Number: P162085
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 2
Augusta-Richmond County, Georgia
CHANGE NUMBER THREE
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project change is authorized to CPB# 324-041110-209824001. This project
Supplemental Agreement Number Eight proposes to provide additional Corps
Response and Port Royal and Waters Edge Structural Encroachment.
Funding in the amount of $69,140 for Supplemental Agreement
Number Eight is available in the project Engineering Account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Lake Aumond Dam 340,975$
Special 1% Sales Tax, Phase IV Recapture 283,495$
Special 1% Sales Tax, Phase IV Contingency 19,895$
Re-Appropriation of Funds 3rd Level Improvements Project 100,000$
Phase IV Recapture 69,140$
813,505$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $813,505 Varies 813,505$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 324-04-209824001
CAPITAL PROJECT BUDGET
AUGUSTA LEVEE
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1 of 2 9.24.2012
Attachment number 2 \nPage 1 of 2
Item # 2
Augusta-Richmond County, Georgia
CHANGE NUMBER THREE
CPB# 324-04-209824001
CAPITAL PROJECT BUDGET
AUGUSTA LEVEE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST PHASE IV
324-041110-5414910-203824088 ($330,000)$0 ($330,000)
SPLOST PHASE IV
324-041110-6011110-203824088 ($10,975)$0 ($10,975)
SPLOST PHASE IV RECAPTURE
324-041110-207824999 ($303,390)($69,140)($372,530)
Re-Appropriation of Funds 3rd Level
326-041110-288811014 ($100,000)($100,000)
TOTAL SOURCES:($744,365)($69,140)($813,505)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-209824001 $744,365 $69,140 $813,505
TOTAL USES: $744,365 $69,140 $813,505
Attachment number 2 \nPage 2 of 2
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Item # 2
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Augusta Utilities and Tag Office Peach Orchard Road Lease Proposal and Design Build RFQ
Department:
Caption:Approve Augusta Utilities and Tag Office Peach Orchard Road
Lease Proposal and Design Build RFQ.
Background:The Augusta Utilities Department (AUD) Peach Orchard Road
location has long been plagued by poor traffic patterns and a
building that is in desperate need of repairs, including new
HVAC, a new roof and mold problems. Furthermore the area is
too small and the lobby is not large enough to hold our walk-in
customers. After considering ARC Customer’s needs, the
decision was made to move the Customer Service office out of the
current location to a more suitable site with an additional drive-
thru lane for better customer service. The Tag Office is also
looking for a new site in this area of town.
Analysis:AUD wanted to refurbish and improve the existing location at a
minimum due to the issues noted above. We were approached by
Mr. Kendrick of the Tag Office to consider a combined site for the
convenience of our customers. After considering several options,
we have found a place that will fit the needs of both departments.
The space is a total of 17,500 s.f. of which about 2/3 will house
AUD and the rest for the Tag Office. We will also be able to put
in a two-lane drive-thru. Lease payments, overhead and build-outs
will be split pro-rate by actual square footage and direct costs. It is
located at Peach Orchard Road Commons and the owner is Delta
Peachtree, LLC. It is a 10-year lease and the lease amount is
$10.50 per s.f per year, with an annual increase of greater of 2.5%
or CPI per year. Landlord will pay for up to $875,000 for
improvements and leasee will pay approximately $1.85 per s.f per
year for its share of taxes, insurance and common maintenance.
The Design/Build RFQ execution approach is considered the most
appropriate method to have renovations in place timely and
effectively. The leaser prefers that Augusta executes the
renovations to assure the construction work is to our standards and
meets our operational requirements. The Design/Build method
will allow control of the design and construction and assure
funded renovations are optimized for AUD and the Tag Office. Cover Memo
Item # 3
Financial Impact:The cost for rent and estimated overhead is budgeted in 2013 in
account 506-04-3210-5224111 for Utilities and 101-01-5611-
5224111 for the Tag Office. The cost for improvements in excess
of the $875,000 allowance from the landlord, are budgeted in
2013 in account 506-04-3210-5413120 for Utilities. If there are
any excess build-out costs applicable to the Tag Office, they will
be reimbursed by the Tag Office to Utilities.
Alternatives:None
Recommendation:Approve Augusta Utilities and Tag Office Peach Orchard Road
Lease Proposal and Design Build RFQ.
Funds are Available
in the Following
Accounts:
506-04-3210-5224111 for Utilities and 101-01-5611-5224111 for
the Tag Office. 506-04-3210-5413120 for the cost of
improvements.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Dedication of Portion of Alexander Drive
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering Department for
Alexander Drive. Also approve Augusta Utilities Department
easement deeds and maintenance agreements for Village at
Riverwatch and Costco as requested by Augusta Engineering.
Background:The final plat for this portion of Alexander Drive was approved by
the Commission on September 18, 2012. The subdivision design
and plat for this section have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. Portions of
this subdivision lie within the jurisdiction boundaries of the Corps
of Engineers wetlands, which are noted on the final plat.
Acceptance of said utility deed shall dedicate, as required, the
water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering Department for
Alexander Drive. Also approve Augusta Utilities Department
easement deeds and maintenance agreements for Village at
Riverwatch and Costco, as requested by Augusta Engineering. 2.
Cover Memo
Item # 4
Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
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Item # 4
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Doug Barnard Parkway (SR 56 Spur)
Department:Administrator
Caption:Motion to approve a request to the Georgia Department of
Transportation to have Augusta-Richmond County assume the
responsibilities of all maintenance and ownership of Doug
Barnard Parkway and have it removed from the state route system.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Administrator
Clerk of Commission
Cover Memo
Item # 5
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Frontage Road Extension Construction
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve funding source to construct the Frontage Road Extension
Project. Funds are available in SPLOST Phase III and SPLOST
Phase IV Fund Balance as requested by AED.
Background:On August 13, 2012, the Augusta Commission approved the
construction of Frontage Road extending to Mason McKnight
Parkway. The Commission also tasked the Administrator to
identify funds for construction.
Analysis:On August 13, 2012, the Augusta Commission approved the
construction of Frontage Road extending to Mason McKnight
Parkway. The Commission also tasked the Administrator to
identify funds for construction.
Financial Impact:Funds have been identified as SPLOST Phase III and SPLOST Ph
IV Fund Balance.
Alternatives:1) Approve Funding Source to construct Frontage Road
Extension. Funds are available in SPLOST Phase III and SPLOST
Ph IV Fund Balance as requested by AED. 2) Do not approve
project funding.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Fund Balance SPLOST III and IV
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 6
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Gail Kelly
Department:Clerk of Commission
Caption:Report/update from the Administrator/staff regarding the sewer
line tie-in for Ms. Gail Kelly.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
12/10/2012 2:00 PM
GDOT Local Maintenance and Improvement Grant Application-2012
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve application from Georgia DOT for fiscal year 2013 Local
Maintenance and Improvement Grant to be used for resurfacing
roads as requested by AED/TE .
Background:The Local Maintenance and Improvement Grant is an annual
formula-based grant from Georgia DOT that is funded through the
motor fuel tax. Grant funds are typically used to supplement local
resurfacing efforts based on priority. Each year Augusta receives
approximately $1.4 million through this grant.
Analysis:Georgia DOT will inspect each roads and make a final
determination as to which roads will be resurfaced based on
priority, condition, and fund availability.
Financial Impact:The resurfacing will be let to bid by Georgia DOT. Any required
patching and/or milling will be the responsibility of Augusta. The
resurfacing costs will be borne by Georgia DOT through this
grant. Any required patching will be done by the Engineering
Departments Maintenance Division.
Alternatives:1) Approve and execute application for submittal to Georgia DOT.
2) Do not approve
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 8
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Please do not pq#Rgs^thiAdpgUntg!!__O,ryce approved by Commission
, docume"tnrutt&?Uf rmation
CONIACI CXt 5070, APPLICATION FOR FISCAL YEAR 2OI3TYPE OR PRINT LEGIBLY. ALL SECTIONS TIAST BE COMPLETED.
All Applications must be submitted by the Local Governing official to the Georgia Department of rransportation, office ofLocal Grants' 600 west Peachtree Street NW, Atlanta, Georgia 30308 between July I and March 3l of each fiscal vear.
Date ofApplication: b I t A l/L-
Name of local government:
Contact Person's Fax Number:
Address: <o f fCtQ,... "S+. , ?l."Contact Person and Title: ,+br€- I acl r6J
ContactPerson'sPhoneNumber: _JoC -7qt- *r''4o .,,,,, f
Contact Person's Email:
Is the Priority List attached? f,yes uNo
I,(Name), the (Title), on behalf of
:::"ilffi ",.:};HT#: j,-,"##il.::,*::T:lT,T#'35';:
understands the LMIG General Guidelines and Rules and that it has complied with and will comply with the same.
Local government further swears and certifies that it has read and understands the regulations for the Georgia planning
Act of 1989 (O.C.G.A. Q 45-12-200, et seq,), Service Delivery straregy Act (o.c.G.A. g 36-70-20, et seq.), and the LocalGovemment Budgets and Audits Act (o.c.G.A. 36-81-l et seq.) and will comply in full with said provisions. Localgovernment further swears and certifies that the roads or sections of roads described and shown on the local government,sProject List are dedicated public roads and are part of the Public Road system in said county/city. Local governmentfurther swears and certifies thatit complied wirh federal and/or state environmental protection laws and at the completionof the project(s), it met the match iequirements as stated in the Transportation Investment ACT (TIA).
Further, the local government shall be responsible for any claim, damage, loss or expense that is attributable to negligentacts' errors, or omissions related to the designs, drawings, specifications, work and other services furnished by or onbehalf of the local govemment pursuant to this Application ("Loss"). To the extent provided by 1aw, the local governmentfurther agre€s to hold harmless and indemnify the DEPARTMENT and the state of Georgia from all suits or claims thatmay arise from said Loss.
Page I
Attachment number 1 \nPage 1 of 3
Item # 8
GEORGIA DEPARTMENT OF TRANSPORTATION
LOCAL MAINTENANCE & IMPROVEMENT GRANT (LMIG)
APPLICATION FOR FISCAL YEAR 2013
If the local government fails to comply with these General Guidelines and Rules, or fails to comply with its Application and
Certification, or fails to cooperate with the auditor(s) or fails to maintain and retain sufficient records, the DEPARTMENT may, at
its discretion, prohibit the local government from participating in the LMIG program in the future and may pursue any available
legal remedy to obtain reimbursement of the LMIG funds. Furthermore, if in the estimation of the DEPARTMENT, a roadway or
bridge shows evidence of failure(s) due to poor workmanship, the use of substandard materials, or the failure to follow the
required design and construction guidelines as set forth herein, the Department may pursue any available legal remedy to obtain
reimbursement of the allocated LMIG funds or prohibit local government from participating in the LMIG program until such time
as corrections are made to address the deficiencies or reimbursement is made.
Local Government:
(Signature)
(Print)
(Date)
E-Verifi Number
Sworn to and subscribed before me,
This day ol_ _, 20-
Mayor / Commission Chairperson
SEAL:
My Commission Expires:
In the presence of:
NOTARY PUBLIC
FOR GDOT USE ONLY
The local government's Application is hereby granted and the amount allocated to the local government is
. Such allocation must be spent on any or all of those projects listed in the Project List.
This day of _,20-.
Terry L Gable
Local Grants Administrator
Page2
Attachment number 1 \nPage 2 of 3
Item # 8
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Attachment number 1 \nPage 3 of 3
Item # 8
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Maintenance of Highway Agreement
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve change in the Maintenance Highway Agreement between
Augusta, Georgia and Georgia Department of Transportation to
allow GDOT to maintain Guardrails along State Routes in the Old
City as requested by AED.
Background:Each year Augusta, Georgia and Georgia Department of
Transportation enter into an agreement for Augusta, GA to
maintain State routes in the old city limits. The maintenance scope
includes patching and leveling, mowing and cleaning, roadway
shoulders, ditch cleaning, seeding and sodding, snow and ice
removal, emergency services, and guardrails. Recently, GDOT has
agreed to assume responsibility of maintaining the guardrails. This
will create a significant relief financially for Augusta Engineering
Department.
Analysis:This change in the agreement will allow GDOT to take over the
maintenance of the guardrails.
Financial Impact:No financial impact.
Alternatives:1. Approve change in the Maintenance Highway Agreement
between Augusta, Georgia and Georgia Department of
Transportation to allow GDOT to maintain Guardrails along State
Routes in the Old City as requested by AED. 2.Do not approve
and continue maintaining the guardrails.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
CONTRACT FOR MAINTENANCE
OF HIGHWAYS
THIS AGREEMENT made and entered into this the I't day of July , 20l2,by and
between the Department of Transportation, State of Georgia, (hereinafter called the Department) and the
City of Augusta' (hereinafter called the City), to be effective the lst day of July, 2012.
WITNESSETH:
WHEREAS, the Department and the City have agreed that it will be advantageous to both parties
hereto, as well as to the traveling public, for the City to maintain State highways and Interstate highways
together with bridges and approaches thereto within the City limits of said City as herein provided; and
WHEREAS, the parties hereto are acting under the authority of the Constitution of the State of
Georgia, Section 2-5901.
NOW, THEREFORE, in consideration of the sum of One Dollar ($1.00) by each of the parties to
the other in hand paid, the receipt whereof is hereby acknowledged, and the mutual covenants herein
contained, the parties hereto agree as follows:
l. The City will initially maintain 13.6 miles of State Highway (including 0.00 miles of
Interstate Highway) together with all bridges and approaches within the City limits of said
City as more particularly described according to the sketch or plat hereto attached and
marked "Exhibit A" which exhibit by reference is incorporated herein and made a part of this
instrument for the purpose of describing the highways to be maintained under this agreement.
2' The number of miles of State Highways within the City will be adjusted every 12 months
from the date of this contract based on the latest available figures on file in the Department
and "Exhibit A" will likewise be adjusted every l2 months from the date of this contract.
3' The number of miles of State Highways within the City shall be as published by the planning
Division of the Department of Transportation.
Attachment number 1 \nPage 1 of 5
Item # 9
4' The City will furnish all labor, materials and equipment for the proper maintenance of these
highways, bridges and approaches thereto which shall consist of but not be limited to the
following:
(1) Patching and leveling of pavement
(2) Mowing and cleaning of right-of-way
(3) Shoulder maintenance
(4) Ditch cleaning
(5) Reseeding and re-sodding of right-of-way
(6) Snow and ice removal
(7) All necessary emergency services
(8) Any other pertinent maintenance function needed to keep the State Highways in
proper and safe operating condition.
The Department will pay $3,000.00 per mile per year for maintenance of said highways,
bridges and approaches thereto, payment to be made on a prorated monthly basis. The City
will invoice the Department monthly.
The Department will continue to perform the following services:
(l) Maintain all highway signs and markers but the Department will not delineate any
"parking or pedestrian" areas
(2) Maintain, install, and replace all guardrail where necessary
(3) Perform or have performed under contract any necessary reconstruction of bridges
and other heavy or substantial maintenance activities
The Department expressly reserves the right to make periodic inspections of the
aforementioned highways and to make whatever recommendations necessary to insure proper
maintenance of said hishwavs.
5.
6.
7.
Attachment number 1 \nPage 2 of 5
Item # 9
8' The City agrees to indemnify and hold harmless the Department from all suits, claims for
damages, or causes of action brought on account of City's failure to perform any
maintenance activities set out in paragraph 4 of this agreement.
9. This agreement will be automatically renewed every twelve (12) months beginning with the
effective date of this agreement. The Department or City reserves the right to terminate this
agreement by giving notice in writing to the other party at least 30 days prior to the end of
the twelve (12) month agreement period.
10. In the event it is determined by the Department that the City is not properly performing any
maintenance function under this agreement, the Department will notiSr the city in writing of
such deficiency. If such deficiency is not corrected within 30 days from the date of such
notice, the Department may proceed to correct such deficiency and deduct the cost of such
correction from amounts otherwise due the city under this agreement.
Attachment number 1 \nPage 3 of 5
Item # 9
IN WITNESS WHEREOF, this instrument has been and is executed on behalf of the Department of
Transportation by the Director of the Department of Transportation, and on behalf of the City of
Augusta, By he being duly authoizedto do so by
of said City.
On this the day and year below written.
GEORGIA
DEPARTMENT OF TRANSPORTATION
Commissioner (sEAL)
ATTEST:
Treasurer
(Title)
IN THE PRESENCE OF:
Witness
Sworn and subscribed before me this
day of _,20 _,
in the presence of:
Notary Public
(sEAL)
FEDERAL EMPLOYER
IDENTIFICATION NUMBER:
CITY OF AUGUSTA
By (sEAL)
Attachment number 1 \nPage 4 of 5
Item # 9
STATE OF GEORGIA
COLINTY OF RICHMOND
Be it resolved by the city council of the city of Aueusta, and
foregoing attached contract for Maintenance of Highways be entered
day of
it is hereby resolved, that the
into by the City of Augusta and that
,as Mayor or (Chairman), and
Clerk, be, and they are, thereby authorized and directed to execute the same for and in behalf of said Citv
Council of the City of Augusta.
Passed and adopted this
ATTEST:
AS
2012.
By:
(Clerk)MAYOR (CHAIRMAN)
I hereby certify that I am Clerk of the city, town or municipality (as the case may be) of the official
acts of the authorities charged with the management of the business of said municipality; and the written
and foregoing constitutes a true and correct copy ofa resolution passed on the day of
, 2012, and entered on the minutes of said officers.
This the day of 2012.
CLERK
Attachment number 1 \nPage 5 of 5
Item # 9
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Mechanisms eliminating parade traffic and activities downtown
Department:Clerk of Commission
Caption:Discuss mechanisms that may be utilized to eliminate parade
traffic and other activities that disrupt business activities in the
downtown business districts during the busiest shopping periods
of the year. (Requested by Commissioner Lockett)
Background:These activities could be diverted to Reynolds Street or other side
streets that will not have an adverse impact on downtown business
operations.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10
Attachment number 1 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Milledgeville Road at Barton Chapel Road Signal Installation – Contract Award
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve award of the Milledgeville Road at Barton Chapel Road
Signal Installation to B & E Electrical in the amount of
$128,715.46. Award will be contingent upon receipt of signed
contracts and proper bonds as requested by AED.
Background:Currently, this intersection is along and adjacent to a major
commuter route for Fort Gordon. As such, this all-way stop
controlled intersection experiences significant congestion during
peak periods of travel. Moreover, in the most recent three-year
period, this intersection has experienced between six and eleven
right-angle accidents which are considered correctable through
signalization; several of these accidents resulted in injuries. As
such a signal warrant study was performed at the intersection in
accordance with the criteria set forth in the Manual on Uniform
Traffic Control Devices. Based on this study, this intersection
meets more than one of these warrants. Therefore, an in-house
signal design was performed and bid.
Analysis:Bids were received on October 17, 2012 with B and E Electrical
being the lowest compliant bidder. Below is a summary of the
bids received for this project: Vendor Bid B & E Electrical
$128,715.46 RJ Haynie and Assoc. $152,587.50 It is the
recommendation of the Engineering Department, Traffic
Engineering Section to award this project to the low bidder, B & E
Electrical subject to receipt of signed contracts and proper bonds.
Financial Impact:Funding is available in account number 272-041710-5414610.
Alternatives:1) Approve award of the Milledgeville Road at Barton Chapel
Road Signal Installation to B & E Electrical in the amount of
$128,715.46. Award will be contingent upon receipt of signed
contracts and proper bonds as requested by AED. 2) Do not
approve.
Recommendation:Approve Alternative Number One Cover Memo
Item # 11
Funds are Available
in the Following
Accounts:
272-041710-5414610
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Invitation To Bid
Sealed bids will be received at this office until Wednesday, October 17, 2012 @ 3:00 p.m. for furnishing:
Bid Item #12-199 Signal Installation – Milledgeville Road @ Barton Chapel Road for Engineering
Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from ARC. The fees for the plans and specifications which are non-refundable are
$50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through
ARC (706) 821-0405 beginning Thursday, September 6, 2012. Bidders are cautioned that submitting a package
without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Friday, September 28, 2012 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Tuesday, October 2, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 6, 13, 20, 27, 2012
Metro Courier September 12, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Revised: 8/15/2011
Attachment number 1 \nPage 1 of 1
Item # 11
VENDORS Attachment B E-Verify # Addendum 1 Bid Bond Lump Sum
B & E Electrical
6136 Columbia Road
Grovetown, GA 30813
Yes 336650 Yes Yes $128,715.46
R J Haynie & Assoc
1551 Forest Parkway
Lake City, GA 30260 Yes 43674 Yes Yes $152,587.50
Bid Item #12-199
Signal Installation - Milledgeville Road @ Barton Chapel Road
for Augusta, Georgia - Engineering-Traffic Engineering Department
Bid Due: Wednesday, October 17, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 2 \nPage 1 of 1
Item # 11
Attachment number 3 \nPage 1 of 1
Item # 11
Attachment number 4 \nPage 1 of 1
Item # 11
Attachment number 5 \nPage 1 of 2
Item # 11
Attachment number 5 \nPage 2 of 2
Item # 11
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on November 26, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 12
Attachment number 1 \nPage 1 of 2
Item # 12
Attachment number 1 \nPage 2 of 2
Item # 12
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Notification of payment for Water Tank Maintenance thru the Utility Service Co. Water Tank
Maintenance Contract
Department:Augusta Utilities Department
Caption:Notification of payment in the amount of $185,596.52 to Utility
Service Co. for executing maintenance to 13 water tanks in 2012
utilizing the Water Tank Maintenance Contract.
Background:The Augusta Utilities Department (AUD) has 13 elevated and
ground water tanks that require constant maintenance to assure
continued service. The tanks located throughtout the Augusta-
Richmond County require interior/exterior inspection, periodical
drainage, repainting and other specilized services. The contractor
is required to have the appropriate labor and equipment to perform
both routine and emergency services during the contract period.
AUD has utililized the services of Utility Service Co. in 2012 to
execute the needed services under the current Water Tank
Maintenance Contract.
Analysis:Utility Service Co. has performed the required water tank
maintenance services per the existing contract requirements in
2012. AUD will submit payment per the terms of the contract.
Financial Impact:$185,596.52 under account number 506043410-5223211
Alternatives:No alternatives due to the contract being previously awarded with
option years elected
Recommendation:We are informing the Commission of the department's payment
for services performed by Utility Service Co. for the maintenance
of the 13 Water Tanks in the year 2012.
Funds are Available
in the Following
Accounts:
$185,596.52 from account 506043410-5223211
Cover Memo
Item # 13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Utility Service Co. Maintenance Contracts
Regarding the term of the listed contracts: All of the contracts listed below have a clause in them stating:
Tank Date of Original Contract Termination Dates:
Payment For
2012 Services
Highway 56 Tank 3/21/2000 Extended by 3 year increments 15,421.23
Fairington Drive 3/21/2000 Extended by 3 year increments 10,979.01
Tobacco Rd 3/21/2000 Extended by 3 year increments 15,420.12
RCCI - Prison Tank 4/1/1996 Extended by 3 year increments 8,665.02
Belair Rd.1/20/2000 Extended by 3 year increments 21,163.35
Georgetown Tank 1/20/2000 Extended by 3 year increments 16,529.65
Berckman Rd.1/20/2000 Extended by 3 year increments 16,529.65
Wallie Drive Tank 9/20/2002 Extended by 3 year increments 7,266.93
Golden Camp Tank 9/20/2002 Extended by 3 year increments 6,648.41
Lumpkin Road 9/20/2002 Extended by 3 year increments 11,014.97
Richmond Hill Tank 9/20/2002 Extended by 3 year increments 7,183.14
Old Waynesboro Rd. 2/16/2006 Extended by 3 year increments 14,216.30
Brown Rd/Pine Hill Tank 2/16/2006 Extended by 3 year increments 34,558.74
185,596.52
With regard to termination of the contracts:
"The Owner shall have the right to continue this contract for an indefinite period of time providing the
annual fee is paid in accordance with the terms of payment. A base fee of ($ noted on each contract) has
been established for this tank. In year (first year of contract) and each third year thereafter, the annual
fee will be adjusted to reflect the current cost of service. The adjustments, either up or down shall be
"This contract is subject to cancellation by the Owner only if intent to cancel is received by Company
ninety (90) days prior to the anniversary date. Notice of Cancellation to be delivered by registered mail,
and signed by three (3) authorized voting officias of the owner's management and/or Commissioners."
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Engineering Services Committee Meeting
12/10/2012 2:00 PM
On-Call Concrete – (Contract/Funding Extension)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve a two year extension and $1,500,000 to continue the
funding for the current On-Call Concrete and Emergency Services
Contract for on-call concrete repair, concrete construction &
emergency repairs with Horizon Construction, Larry McCord
LLC, and SITEC LLC., as requested by AED. Funding is
available in the Grading & Drainage, Suburban Forces and
Resurfacing Phase VI accounts as requested by AED.
Background:Due to the increase in maintenance and emergency repairs to
aging infrastructures and sidewalks within the county, AED has
determined that supplementing engineering maintenance resources
with the existing contract will be a practical approach to sustain
much needed repairs, it will also allow AED to complete critical
repairs in a timely manner to minimize public safety risks,
damaged property and any associated potential hazard liabilities.
Analysis:On February 7, 2012, the Augusta Commission approved the On-
Call Concrete Repair, Concrete Construction & Emergency Repair
Contract to Horizon Construction, Larry McCord LLC, and
SITEC LLC. Additional funds allocation to this contract is needed
to help improve the current level of services. Also, in the initial
proposal it is stated that the contract can be extended for an
additional two years.
Financial Impact:Funds are available in the amount of $700,000 Grading &
Drainage, (328-041110-211828001), $300,000 Suburban Forces
(328-041110-211828007) and $500,000 Resurfacing (328-
041110-211828011) to be transferred to the On-Call Concrete
Construction Services Contract upon Commission approval.
Alternatives:1) Approve a two year extension and $1,500,000 to continue the
funding for the current On-Call Concrete and Emergency Services
Contract for on-call concrete repair, concrete construction &
emergency repairs with Horizon Construction, Larry McCord
LLC, and SITEC LLC., as requested by AED. Funding is
available in the Grading & Drainage, Suburban Forces and
Cover Memo
Item # 14
Resurfacing Phase VI accounts as requested by AED. 2)Do not
approve requested fund allocation and accept extended delay in
completion maintenance work and increase liability risk.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Phase VI Grading & Drainage, Suburban Forces and Resurfacing
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB#N/A. This request is to approve $1,500,000
and a two-year extension to continue to fund the current contract services that include
available in the Grading & Drainage ($700,000), $300,000 Suburban Forces and
Resurfacing contracts ($500,000) Phase VI accounts respectively.
Contract services to Horizon Construction, Larry McCord, LLC and Sitec, LLC.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Grading and Drainage 1,650,000$
Sidewalks-Rehab-Replacement 350,000$
Suburban Forces-Resurfacing 450,000$
Resurfacing Contracts 500,000$
2,950,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
emergency concrete construction, concrete repair, andemergency repair services. Funding is
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 3
Item # 14
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
1.13.2012
Attachment number 1 \nPage 2 of 3
Item # 14
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
CPB AMOUNT CHANGE CPB AMOUNT
SOURCE OF FUNDS CPB
GRADING & DRAINAGE
PHASE VI $950,000 $700,000 $1,650,000
SUBURBAN FORCES RESURFACING
PHASE VI $150,000 $300,000 $450,000
SIDEWALKS-REHAB-REPLACEMENT $350,000 $350,000
RESURFACING CONTRACTS $500,000 $500,000 $500,000
TOTAL SOURCES: $1,950,000 $1,500,000 $2,950,000
USE OF FUNDS
CONTINGENCY
PHASE VI $1,450,000 $1,500,000 $2,950,000
TOTAL USES: $1,450,000 $1,500,000 $2,950,000
1.13.2012
Attachment number 1 \nPage 3 of 3
Item # 14
Request for Proposal
Request for Proposals will be received at this office until Friday, December 2, 2011 @ 11:00 a.m. for
furnishing:
RFP Item #11-159 On-Call Concrete Repair, Concrete Construction & Emergency Repair for
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, November 14, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 20, 27, November 3, 10, 2011
Metro Courier October 27, 2011
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 14
VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal
Horizon Construction
Po Box 798
Evans, GA 30809
Yes HHEN4748 Yes Yes Yes Yes
Larry L Mccord LLC
Design/Build
2016 Highland Avenue
Augusta, GA 30904
Yes LMCC8957 Yes Yes Yes Yes
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
Yes 91818 Yes Yes Yes Yes
Sitec LLC
217 Fairfield Street
Aiken, SC 29801
Yes 212379 Yes Yes Yes Yes
Contract Management Inc
1827 Killingsworth Road
Augusta, GA 30904
Continental Construction
4190 Crosstown Court
Evans, GA 30809
Ammar Construction
P O Box 1877
Evans, GA 30809
Beam’s Contracting
2335 Atomic Road
Beech Island, SC 29842
Blair Construction
P.O. Box 770
Evans, GA 30809
C & H Paving, Inc.
167 Knox Rivers Road
Thomson, GA 30824
Harris Construction
1736 Barton Chapel Road
Augusta, GA 30909
International Construction
4205 Hard Scrabble Road
Columbia, SC 29223
J&B Construction & Srvc Inc
3550 Gordon Highway
Grovetown, GA 30813
JBC Construction
118 N Belair Road Suite 1
Evans, GA 30809
LJ Inc
220 Stoneridge Drive Suite
405
Columbia, SC 29210
RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
for Augusta, Georgia - Engineering Department
RFP Due: Friday, December 2, 2011 @ 11:00 a.m.
Submitted No Bid Response
Non-Compliant
Attachment B is not Properly Notorized
Did not acknowledge Addendum
Page 1 of 2
Attachment number 3 \nPage 1 of 2
Item # 14
VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal
RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
for Augusta, Georgia - Engineering Department
RFP Due: Friday, December 2, 2011 @ 11:00 a.m.
Palmetto Site/Traksouth
1190 Interstate Parkway
Augusta, GA 30919
Reeves Construction
P.O. Box 1129
Augusta, GA 30903
Sikes Brothers, Inc
150 Aline Avenue
Metter, GA 30439
T. B. Bulldozing, Inc
1579 Edgefield Highway
Aiken, SC 29801
Page 2 of 2
Attachment number 3 \nPage 2 of 2
Item # 14
Evaluation Criteria PTS
Horizon Construction
Po Box 798
Evans, GA 30809
Larry L Mccord LLC
Design/Build
2016 Highland Avenue
Augusta, GA 30904
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
Sitec LLC
217 Fairfield Street
Aiken, SC 29801
1) Qualifications of company
(company profile).15.0 13.0 12.3 13.3 12.7
2) Qualifications and experience of
key professionals that will be assigned
to the projects.
15.0 11.3 12.0 12.0 13.0
3) Specific relevant experience of
your company.15.0 13.3 10.0 12.3 14.3
4) A detailed description of prior
type services rendered 30.0 25.3 19.3 16.7 24.7
5) References (include specific
individuals with addresses and
telephone numbers).
10.0 8.3 5.0 6.7 8.3
6) Proposal fees
- Lowest - 10
- Second Lowest - 8
- Third Lowest - 6
- fourth - 4
- fifth - 2
10.0 10.0 8.0 4.0 6.0
7) Proximity to Augusta
(5 points)
- Within Augusta-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC, FL) - 2
- All Others - 1
5.0 4.0 5.0 5.0 4.0
Total 100.0 85.3 71.7 70.0 83.0
Cumulative Evaluation Sheet RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
Augusta, Georgia - Engineering Department
Attachment number 4 \nPage 1 of 1
Item # 14
Attachment number 5 \nPage 1 of 2
Item # 14
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Item # 14
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Item # 14
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Item # 14
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Item # 14
Attachment number 7 \nPage 1 of 3
Item # 14
Attachment number 7 \nPage 2 of 3
Item # 14
Attachment number 7 \nPage 3 of 3
Item # 14
Engineering Services Committee Meeting
12/10/2012 2:00 PM
On-Call Construction Management Contract Extension
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve a one year extension for On-Call Construction
Management, Construction Inspection, and Field Engineering
Services Agreement with EMC Engineering, Moreland Altobelli,
and LPA Group., as requested by AED. Also, approve CPB
Change Number Five in the amount of $300,000 to continue to
fund the On-Call Construction Services. Funding is available in
SPLOST Ph VI in the On Call Emergency Construction Services
account.
Background:Due to thecontinuing increase in maintenance and emergency
repairs to aging infrastructures and sidewalks within the county
and the number of SPLOST projects scheduled for construction
letting in 2013, AED has determined to continue supplementing
engineering construction management resources with an on-call
contract that includes Construction Management & Field
Engineering Services is a practical approach to sustain much
needed construction quality assurance & quality control (QA/QC)
during the critical repairs of aging infrastructure and major road &
drainage projects. Construction QA/QC is essential to
construction of good roads and stormwater infrastructure
Analysis:Proposals were evaluated on Augusta 12, 2009 with EMC
Engineering, Moreland Altobelli, and The LPA Group being the
selected firms. In the initial proposal for Professional Services it is
stated that the Agreement can be extended for an additional year.
Financial Impact:Funding is available in the amount of $300,000.00 in SPLOST Ph
VI On Call Emergency Construction Services 328-041110-
211828005 account upon Commission approval
Alternatives:1) Approve a one year extension for On-Call Construction
Management, Construction Inspection, and Field Engineering
Services Agreement with EMC Engineering, Moreland Altobelli,
and LPA Group., as requested by AED. Also, approve CPB
Change Number Five in the amount of $300,000 to continue to
fund the On-Call Construction Services. Funding is available in
Cover Memo
Item # 15
SPLOST Ph VI in the On Call Emergency Construction Services
account. 2) Do not approve bid award and find alternative way to
provide required Construction Management, Inspection, and Field
Engineering Services.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
328-041110-211828005
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB# 328-041110-211828005 for Change Number Five
for one year extension for On-Call Construction Management, Construction Inspection and
and Field Engineering Services Agreement with EMC Engineering, Moreland Altobelli, and LPA Group.,
Funding in the amount of $300,0000 is available SPLOST Phase VI On Call Emergency
Construction Services.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Resurfacing 56,920$
SPLOST Phase IV Fund Account Balance 170,400$
SPLOST Phase VI 300,000$
527,320$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $527,320 Varies 527,320$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Mayor, Deke Copenhaver
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#328-041110-211828005
CHANGE NUMBER FIVE
as requested by AED. Also approve $300,000 to continue to fund the On-Call Construction Services
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.4.11
Attachment number 1 \nPage 1 of 2
Item # 15
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#328-041110-211828005
CHANGE NUMBER FIVE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
RESURFACING
324-04-1110-5411120-201824044 ($66,920)($66,920)
SPLOST PHASE IV FUND ACCOUNT
000-00-0000-0000000-000000000 ($170,400)($170,400)
SPLOST PHASE VI
328-041110-211828005 ($300,000) ($300,000)
TOTAL SOURCES: ($237,320) ($300,000) ($537,320)
USE OF FUNDS
PROFESSIONAL SERVICES
328-041110-5212119-211828005 $237,320 $300,000 $537,320
TOTAL USES: $237,320 $300,000 $537,320
1.4.11
Attachment number 1 \nPage 2 of 2
Item # 15
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Wayne J. Guilfoyle and Anita Guilfoyle,
as owner(s), and Augusta, Georgia, as optionee, in connection
with the Windsor Spring Road Phase V Project (STP00-1105-00
(004)), (N/A sq. ft.) in fee and (0.003 sq. ft.) of permanent
construction and maintenance easement and one temporary
driveway easement from the property located at 4940 Windsor
Spring Rd., Hephzibah, GA 30815, private, at the purchase price
of $500.00.
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the the Windsor Spring Road
Phase V Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Item # 16
Administrator.
Clerk of Commission
Cover Memo
Item # 16
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Engineering Services Committee Meeting
12/10/2012 2:00 PM
Rajesh Kumar
Department:Clerk of Commission
Caption:Presentation by Mr. Rajesh Kumar regarding a severe
drainage/flooding issue in the area of Summerchase Circle.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 1
Item # 17
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Roundabout Evaluation and Design Services Project - Contract Award
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Award Design Consultant Services Agreement to Kimley-Horne
and Associates in the amount of $290,685 for the initial phases of
the Roundabout Evaluation and Design Services Project to be
funded from for the Capital Project Budget/SPLOST Phase VI as
requested by AED.
Background:Over the last decade in the United States, roundabouts have
become more and more common as being the preferred
intersection control option. This is due to the fact that roundabouts
have demonstrated substantial safety and operational benefits
compared to other forms of intersection control, with reductions in
serious crashes from 60-87 percent. The benefits apply to
roundabouts in urbanand rural areas and freeway interchange
ramp terminals under a wide range of traffic conditions.
Roundabouts can be an effective tool for managing speed and
transitioning traffic form a high speed to a low speed environment
and their aesthetic benefits have been shown to create a “gateway’
feel to an area. In fact many state DOT’s, including Georgia now
require that a roundabout analysis be performed at all intersections
prior to their being considered for signalization. In SPLOST VI,
Augusta created an Intersection Operational and Safety Initiative
project to look at several existing intersections that are either all-
way stop controlled or signalized in order to provide alternatives
analyses to determine if a roundabout or other type of type
treatment could achieve operational or safety improvements. The
initial phases of this project will be to perform studies at each
intersection to develop the alternative analysis, to develop
concepts and models for each intersection, and perform public
outreach in the form of public meetings, informational materials,
and websites. Subsequent phases of the project will include design
services at up to three intersections to implement the preferred
improvement. In June 2012 a Request for Qualifications was
released for qualified firms to provide these services.
Analysis:The following firms were evaluated based on qualifications,
project approach, experience, and interviews in September 2012.
The following firms submitted RFQs and were evaluated: 1.URS
Cover Memo
Item # 18
Corporation 2.Kimley-Horn and Associates 3.Moreland-Altobelli
Associates 4. Arcadis 5. Parsons Brinckerhoff 6. Moore and
Associates Kimley-Horn and Associates was selected based on the
evaluation procedures used for this project.
Financial Impact:Funds are available in SPLOST Phase VI account number 328-
041110- 5212115/212828014-5212115.
Alternatives:1). Award Design Consultant Services Agreement to Kimley-
Horne and Associates in the amount of $290,685 for the initial
phases of the Roundabout Evaluation and Design Services Project
to be funded from for the Capital Project Budget/SPLOST Phase
VI as requested by AED. 2) Do not approve
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5212115/212828014-
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 18
Attachment number 1 \nPage 1 of 8
Item # 18
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Attachment number 1 \nPage 3 of 8
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Attachment number 1 \nPage 4 of 8
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Attachment number 1 \nPage 6 of 8
Item # 18
Attachment number 1 \nPage 7 of 8
Item # 18
Attachment number 1 \nPage 8 of 8
Item # 18
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 328-041110-212828014 to award design services
in the amount of $290,685.00 to Kimley-Horne for the initial phases of the Roundabout
Evaluation and Design Services project to be funded from SPLOST Ph VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase VI 300,000$
300,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
300,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please Do Not process this document. Once approved by Commission, original will be forwarded for
execution. For additional information call ext 5070. Thanks
Deke Copenhaven, Mayor
CAPITAL PROJECT BUDGET
INTERSECTION SAFETY ROUNDABOUT
CPB#328-041110-212828014
7.12.2012
Attachment number 2 \nPage 1 of 2
Item # 18
Augusta-Richmond County, Georgia
Please Do Not process this document. Once approved by Commission, original will be forwarded for
execution. For additional information call ext 5070. Thanks
CAPITAL PROJECT BUDGET
INTERSECTION SAFETY ROUNDABOUT
CPB#328-041110-212828014
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE VI
328-04-1110-6011110-212828012 ($300,000)($300,000)
TOTAL SOURCES: ($300,000)($300,000)
USE OF FUNDS
ENGINEERING
328-041110-5212115-212828012 $300,000 $300,000
TOTAL USES: $300,000 $300,000
7.12.2012
Attachment number 2 \nPage 2 of 2
Item # 18
Request for Qualifications
Request for Qualifications will be received at this office until Friday, July 20, 2012 @ 11:00 a.m. for furnishing:
RFQ Item #12-170 Roundabout Evaluation & Design Services for Augusta Engineering
Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, July 9, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 14, 21, 28, July 5, 2012
Metro Courier June 20, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Steve Cassell Engineering Department
Revised: 8/15/2011
Attachment number 3 \nPage 1 of 1
Item # 18
Evaluation Criteria PTS
URS Corporation
1000 Abernathy Rd, NE
Suite 900
Atlanta, GA 30328
Arcadis
2410 Paces Ferry Road,
Suite 400
Atlanta, GA 30339
Kimley-Horn and
Associates
817 West Peachtree Street
NW
Atlanta, GA 30308
Parsons Brinckerhoff
2202 N West Shore Blvd.,
Suite 300
Tampa, FL 33607
Moreland Altobelli
Associates
2211 Beaver Ruin Rd.,
Suite 190
Norcross, GA 30071
Moore and Associates
1009 East Avenue
North Augusta, SC 29841
1) Qualifications of
Company 15 12.7 14.3 12.3 13.3 12.7 6.0
2) Qualifications of Key
Personnel that will actually
perform the design
services.
35 28.3 31.0 28.7 27.7 23.7 13.3
3) Experience on similar
projects.35 28.7 30.0 29.7 25.3 25.0 13.3
4) References including
specific individuals,
address, phone number,
and e-mail address.
10 8.3 9.3 9.0 8.3 8.3 6.7
5) Proximity to Area 5 3.0 3.0 3.0 3.0 3.0 4.0
Phase 1 - Total 100 81.0 87.7 82.7 77.7 72.7 43.3
2 3 1
Cumulative Evaluation Sheet - Phase 2
RFQ Item #12-170
Roundabout Evaluation & Design Services
for Augusta, Georgia – Engineering Department
Phase 2 - Presentation
(Number 1 recommendation
receiving a 1)
Attachment number 4 \nPage 1 of 1
Item # 18
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VENDORS Attachment B E-Verify Original 6 Copies
URS Corporation
1000 Abernathy Rd, NE Suite 900
Atlanta, GA 30328
Yes 66814 Yes Yes
Arcadis
2410 Paces Ferry Road, Suite 400
Atlanta, GA 30339
Yes 39845 Yes Yes
Kimley-Horn and Associates
817 West Peachtree Street NW
Atlanta, GA 30308
Yes 412062 Yes Yes
Zell Engineers
435 Telfair Street
Augusta, GA 30901
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
Parsons Brinckerhoff
2202 N West Shore Blvd., Suite 300
Tampa, FL 33607
Yes 203121 Yes Yes
Moreland Altobelli Associates
2211 Beaver Ruin Rd., Suite 190
Norcross, GA 30071
Yes 53328 Yes Yes
Moore and Associates
1009 East Avenue
North Augusta, SC 29841
Yes 230493 Yes Yes
W R Toole Engineers
1005 Broad Street
Augusta, GA 30901
RFQ Opening
RFQ Item #12-170
Roundabout Evaluation & Design Services
for Augusta, Georgia - Engineering Department
RFQ Due: Friday, July 20, 2012 @ 11:00 a.m.
Page 1 of 1
Attachment number 8 \nPage 1 of 1
Item # 18
Engineering Services Committee Meeting
12/10/2012 2:00 PM
Staff Augmentation & Professional Services Extension (SA7)
Department:
Caption:Authorize AED to extend Supplemental Agreement #7 with
Jacobs Engineering Group Inc. to continue providing project
management support via staff augmentation in the amount not to
exceed $350,000 which will be funded from SPLOST
Contingency funds.
Background:Augusta-Richmond County is responsible for Preliminary
Engineering activities on several Georgia Department of
Transportation (GDOT) projects including Windsor Spring Road
Phase IV & Phase V, Wrightsboro Road, and improvements to
Riverwatch Parkway. These projects are in various stages of
development and require knowledgeable, efficient and effective
interaction and coordination with GDOT, the respective Design
Consultants and work units within Augusta-Richmond County.
Analysis:On June 7, 2005 the Commission approved the initial agreement
with Jacobs Engineering Group Inc. for David Griffith to provide
staff support as Project Manager. This agreement has proven to be
very effective and beneficial to AED. David’s knowledge of the
GDOT processes and understanding of how to request assistance
on projects has resulted in saving AED millions of dollars. He has
also been successful in finding and securing funds for projects
after the original funds for these projects had been reallocated to
other projects. In November 2011 GDOT advised AED that it is
our responsibility to take over the coordination of relocation of
utilities on the Windsor Spring Road Phase IV and Phase V
projects which David is managing. It is the desire of AED to
extend this agreement.
Financial Impact:Funding for Supplemental Agreement Number Seven will come
from the SPLOST contingency funds ($87,500) in respective to
projects Windsor Spring Road, Section IV, Windsor Spring Road,
Section V, Wrightsboro Road and Riverwatch Parkway not to
exceed $350,000 transferred to the current contract with Jacobs
Engineering Group Cover Memo
Item # 19
Alternatives:1) Authorize AED to extend Supplemental Agreement #7 with
Jacobs Engineering Group Inc. to continue providing project
management support via staff augmentation in the amount not to
exceed $350,000 which will be funded from SPLOST
Contingency funds. 2) Deny and acknowledge that ARC managed
GDOT projects may jeopardize funding opportunities and
experience delays.
Recommendation:Approve Alternative 1
Funds are Available
in the Following
Accounts:
SPLOST Contingency funds
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Jacobs Engineering Group Inc., Consultant, entered into a contract with Augusta-Richmond County on
June 7, 2005, to provide Project Management support associated with the “Temporary Professional Services Support”,
File Reference No. 12-005 (F), and
WHEREAS, changes are incorporated into the original contract to provide clarity and project management guidance:
1) The Consultant will provide a Project Manager to assist Augusta Engineering Department (AED).
2) The Consultant’s Project Manger will assist in managing the Georgia Department of Transportation (GDOT) federal
aid projects that are currently in the Work Program for which AED has preliminary engineering responsibility. The
priority projects are Wrightsboro Road and Windsor Spring Road.
3) The Consultant’s Project Manager will provide training to AED’s Engineering Manager or designee to manage
transportation projects that are fully or partially funded by GDOT and/or FHA. The Consultant’s Project Manager
and the AED designee shall work as a team.
4) The Consultant’s Project Manager will coordinate all activities requiring AED’s decisions or funds with AED’s
Assistant Director of Engineering.
5) The Consultant’s Project Manager will have bi-weekly progress meetings with AED’s designated staff to discuss
project progress, scheduling, coordination status and any key item effecting progress of the projects.
WHEREAS, management support services are requested by Augusta, George for a period that is not covered
by the scope of the original contract and associated supplemental agreements, we desire to submit the
Supplemental Agreement #7 to-wit:
It is agreed that as a result of the above described modification the contract amount is increased by $350,000 from
$1,287,600 to a new total of $1,637,600.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way
modifies or changes the original contract of which it becomes a part, except as specifically stated herein.
NOW, THEREFORE, We, Jacobs Engineering Group Inc., Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a
part of the original contract to be performed under the specifications thereof, and that the original contract is in full
force and effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2012
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA JACOBS ENGINEERING GROUP INC
Mayor Deke S. Copenhaver
Approved: Date Approved: Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): N/A
Supplemental Agreement Number: 7
Purchase Order Number: P113792
Professional advice and consulting services regarding project
management support via staff augmentation.
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