HomeMy WebLinkAbout2012-10-08-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 10/8/2012- 1:00 PM
ENGINEERING SERVICES
1. Approve the assignment of the contract between Augusta and
Commonwealth Data Communications, Inc. to AMCS Group
relating to the customer management software for the
Environmental Services Department and allow Augusta to
convert to the web based software solution.
Attachments
2. Approve the purchase of (1) Haybuster 2564 from H & H
Equipment Sales, Inc.
Attachments
3. Approve the purchase of (3) end dump trailers from
Freightliner of Augusta.
Attachments
4. Motion to approve the Augusta Richmond County Flood
Reduction Program budget 2012 for acquisition of 35
structures.
Attachments
5. Approve and receive as information the Emergency
Construction Services on the Lumpkin Road Flooding and
Storm Sewer System Replacement in the amount of
$81,105.01 to Blair Construction; funded from SPLOST Phase
VI as requested by AED.
Attachments
6. Motion to approve the minutes of the Engineering Services
Committee held on September 24, 2012.
Attachments
7. Approve award of the On-Call Vegetation Maintenance
Contract for Roadways, Street Shoulders, Right-of-Way
Easements and Detention Ponds to Augusta Lawn & Turf, Inc.,
subject to receipt of signed contracts and proper bonds. Also
approve $500,000 to fund the proposed on-call vegetation
maintenance services. Funding is available through Fund
Balance.
Attachments
www.augustaga.gov
8. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Spring Creek Village Subdivision.
Attachments
9. Approve a street sweeping contract with Inland Services and
make available the Crosswind sweeper to Daniel Field for as
needed ramp and runway sweeping.
Attachments
10. Motion to approve the sole source purchase from
Environmental Products of Georgia of a Pipeline Inspection
System Camera by Envirosight, LLC at a total cost of
$81,750.00 for the Utilities Department.
Attachments
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Approve the assignment of the contract between Augusta and Commonwealth Data Communications,
Inc. to AMCS Group
Department:Environmental Services
Caption:Approve the assignment of the contract between Augusta and
Commonwealth Data Communications, Inc. to AMCS Group
relating to the customer management software for the
Environmental Services Department and allow Augusta to convert
to the web based software solution.
Background:In 2005, the Augusta Commission adopted a resolution requiring
that the then Solid Waste Department is, “hereby directed and
authorized to establish a billing system for the collection of fees
for solid waste services”. Based on that directive, the Solid
Waste Department prepared an RFP for a customer management
software suite which would allow us to bill our customers on the
tax bills, as well as provide a variety of other customer service
support services. It further acts as our billing software at the
landfill. In 2006, Augusta received proposals from various
companies, where a selection committee determined that
Commonwealth Data Communications, Inc. was the best choice
for Augusta. Augusta entered into a contract with Commonwealth
on February 13,2007. Augusta has been operating on that platform
ever since. Since that time, Augusta has developed a variety of
integrations with the software. The most relevant integration is the
one with the Tax Assessor’s office. This integration provides
updated customer lists, parcel numbers and transfer of ownership
data.
In recent history, the Environmental Services Department became
aware that there was a possible merger/acquisition of
Commonwealth and a company named AMCS Group. On
September 23, 2012 Commonwealth sent the Director of
Environmental Services a request asking that Augusta assign their
contract to AMCS Group. Upon review of the contract language,
section 12.06 addresses the assignment of the contract. This
contract provision requires Commonwealth to get, “prior written
consent of the customer, which consent shall not be unreasonably
withheld”. Cover Memo
Item # 1
Analysis:Upon the contract assignment request, the Environmental Services
Department asked for information regarding the acquiring
company and the nature of the deal. The acquiring company,
AMCS Group is a software company with a strong presence in
Europe. The acquisition of Commonwealth is a strategic move to
enhance its position in the US market. AMCS Group has $15.5
million dollars in annual sales, making them one of the largest
waste and recycling software companies in the world. Some of
their recent large projects include delivery of integrated solutions
to Veolia, Sita, Recommunity and the City of Grand Rapids.
AMCS has indicated that they do not have any outstanding
litigation. AMCS is a well capitalized company with investments
from WHEB Ventures (a clean-tech venture fund in London) and
NCB (an Irish venture fund). Furthermore AMCS has a significant
cash position and an available line of credit. The nature of the deal
is that AMCS is acquiring all assets and key personnel of
Commonwealth. We have been assured that our key
Commonwealth personnel will not be changing as it relates to the
Augusta project. By merging the two companies, the addition of
over 80 new staff will be available to assist on the Augusta
project. By evaluating the above, it provides continuity of service
and will broaden the effectiveness of the customer support and
project development teams. AMCS is keeping the existing
Commonwealth product and integrations in place. AMCS and
Commonwealth will be merging the strongest features and
function of the two platforms and providing those benefits to
Augusta in future releases of the product. The future releases will
include advanced technologies of web portals, and the AMCS
technology for the onboard truck technology which is required for
our new solid waste collections contract going into place June, 1,
2013.
Financial Impact:None
Alternatives:1. Approve the assignment of the contract between Augusta and
Commonwealth Data Communications, Inc. to AMCS Group 2.
Do not approve
Recommendation:Approve the assignment of the contract between Augusta and
Commonwealth Data Communications, Inc. to AMCS Group
Funds are Available
in the Following
Accounts:
No financial impact
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
1600 Gulley Rd Howell, MI 48843 Ph: (517)552-8000 www.wastesoftware.com
SOLUTIONS Commonwealth
City of Augusta
Attn: Director of Environmental Services
4330 Deans Bridge Road
Blythe, Ga. 30809
September 20, 2012
RE: Software License, Implementation and Support Agreement for Insight Software System,
dated February 13, 2007, by and between Augusta, GA, and Commonwealth Data
Communications, Inc. (d/b/a Commonwealth Solutions) (the “Agreement”).
Dear Mark,
As we’ve recently discussed, Commonwealth Data Communications, Inc. (“CDC”) is
proposing to enter into an asset Purchase Agreement with Advanced Manufacturing Control
Systems Limited (“AMCS”), pursuant to which CDC is proposing to sell to AMCS, and AMCS is
proposing to acquire from CDC, certain of the assets of CDC (the “Proposed Transaction”).
Upon the consummation of the Proposed Transaction, CDC would like to assign to AMCS all of
its rights and obligations under certain agreements to which CDC is a party, including the above-
referenced Agreement between CDC and Augusta, Georgia.
The purpose of this letter is to notify Augusta of the Proposed Transaction and obtain
Augusta’s consent to the assignment of CDC’s rights and obligations in the Agreement upon the
closing of the Proposed Transaction. Any questions that Augusta may have should be directed to
CDC’s counsel, Matthew W. Bower, at (248) 646-9100 x17.
Please acknowledge your receipt of this letter and your consent to the Proposed
Transaction by having the signing authority, sign a copy of this letter on the appropriate line
below and both mailing and faxing a copy to Matthew Bower. Mr. Bower’s fax number is (248)
646-9102. We appreciate your prompt attention to this matter.
Sincerely,
Kevin Yake, President
Commonwealth Data Communications, Inc.
Consent to and Acknowledged by Augusta:
Its Mayor, City of August
Attachment number 2 \nPage 1 of 2
Item # 1
1600 Gulley Rd Howell, MI 48843 Ph: (517)552-8000 www.wastesoftware.com
SOLUTIONS Commonwealth
Attest: Date:______________
Attachment number 2 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Approve the purchase of (1) Haybuster 2564 from H & H Equipment Sales, Inc.
Department:Environmental Services
Caption:Approve the purchase of (1) Haybuster 2564 from H & H
Equipment Sales, Inc.
Background:The Environmental Services Department is required, by a permit,
to maintain sedimentation and erosion control on designated areas
within the landfill. The use of an automated hay blower is an
efficient and cost-effective means of working to maintain
compliance. We currently own a small manual hay blower that
requires a 3-4 person process along with the use of a truck, trailer,
and the blower. This does not allow us to adequately cover the
designated areas within the Landfill as this process does not work
well on the various slopes.
Analysis:We are proposing the purchase of this machine in order to
maintain erosion control compliance in a more efficient manner.
The use of this machine will allow us to transition from a 3-4
person process to a 1-2 person process; allow us to buy larger
round bales at a 10% cost savings over the square bales we
currently purchase; and allow us to cover the slopes better and at
longer distances. The cost of this machine is $ 33,000.00.
Financial Impact:Adequate funds are available. The department recommends using
funds from 541-04-4210 / 54.22510.
Alternatives:1. Approve the purchase of (1) Haybuster 2564 from H & H
Equipment Sales, Inc. 2. Do not approve the purchase.
Recommendation:1. Approve the purchase of (1) Haybuster 2564 from H & H
Equipment Sales, Inc.
Funds are Available
in the Following
Accounts:
The department recommends using funds from 541-04-4210 /
54.22510.
Cover Memo
Item # 2
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Approve the purchase of (3) end dump trailers from Freightliner of Augusta
Department:Environmental Services
Caption:Approve the purchase of (3) end dump trailers from Freightliner
of Augusta.
Background:In 2011 the Environmental Services Department (ESD) became
responsible for cutting and cleaning vacant lots. Since that time,
we have continued to expand our ability and capacity to
perform. As we clean the lots, we remove the materials with a roll
off truck. We currently haul 30 to 40 yard boxes of debris. As
production has increased, so have the weights of the boxes we
haul. We are limited with the straight frame truck to a weight of
52,000 pounds. We find ourselves exceeding that weight on many
occasions. This leaves us with 2 options, haul less material or
purchase an asset that can haul more weight legally.
Analysis:The ESD is proposing to purchase 3 new trailers that will allow us
to haul heavier loads. By extending the length of the asset and
going to a coupled asset, we will be allowed to get close to 50
yards of material and approximately 78,000 payloads. This
increases volume by 20% and weight by approximately 38%. Not
only can we haul more materials, and weight, it also assists us in
maintaining a legal weight.
Financial Impact:The cost of the trailers is $64,267 each. By purchasing 3 trailers
makes the proposed cost $192,801. ESD recommends using the
GMA lease program to finance these assets over 5 years. This
would make our estimated annual payment $38,561. ESD
recommends transferring funds from 542-04-4110/5421110 to
542-04-4110/6111631 to cover the cost of the lease.
Alternatives:1. Approve the purchase of (3) end dump trailers from Freightliner
of Augusta 2. Do not approve
Recommendation:Approve the purchase of (3) end dump trailers from Freightliner
of Augusta Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
ESD recommends transferring funds from 542-04-4110/5421110
to 542-04-4110/6111631 to cover the cost of the lease.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Sealed bids will be received at this office until Thursday, August 23,2012 @ 1 1:00 a.m. for furnishing:
Bid Item 12-187 End Dump Trailer for Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
GeriA. Sams
Procurement DePartment
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department ARcbid.
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street -
Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of
Augusta, GA piocurement Department. All questions must be submitted in writing by fax to 706 821'2811
or iy email to procbidandcontract@ausustaqa.qov to the office of the Procurement Department by
Fridiy,August1itlbeacceptedbyfax,allmustbereceivedbymailor
hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference an eiigible bidder must submit a completed and signed written application to
become a locat bidder at teaJt thirty (30) days prior to the date bids are received on an eligible local
project. An eligible bidder who faits to submit an application for approval as a local bidder at least thirty
tSOia"V" prioito the date bids are received on an eligible local project, and who othenrvise meets the
i"qrir"in"hts for approval as a local bidder, will not be qualified for a bid preference on such eligible
local project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
lnvitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms
and conditions, applicable to the procurement. At! specific requirements contained in the invitation to bid
including, but noi limited to, the number of copies needed, the timing of the submission, the required
financial-data, and any other requirements designated by the Procurement Department are considered
material conditions of ttre bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to
the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia
Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERIA. SAMS, Procurement Director
Publish:
Augusta Chronicle July 19, 26, August 2,9, 2012,2012
Metro Courier JulY 25,2012
Tameka Allen
Mark Johnson
LoriVidetto
Deputy Administrator
Environmental Services
Environmental Services
Revised: elt5l20tl
Attachment number 1 \nPage 1 of 1
Item # 3
Planholders List - Onvia DemandStar
Login I Register I
DEMANDSTAR
uyOl{YlA
Home My DemandStar Buyers Supplierc Account lnfo FAQs
Planholders List
Member Name City of Augusta, GA (Augusta Commission)
Bid Number ITB-12-187 -0'2012lPJM
Bid Name End DumP Trailer
2 Planholde(s) found.
Page I of I
Help
Supplier Name I City State Phone Fax
Onvia, lnc. - Content Department Seattle WA 2063739500 8882637801
Warren Equipment, lnc.Plant City FL 8137525126 81 37549545
Page 1 of 1
Formatfor Printing iruo q
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Demandstarisaproductof onvia, lnc. (c)1997-2012.A11 rightsreserved. I TemsotUse I Privacy
http://www.demandstar.com/supplier/bids/planholder_list.asp?_PU:%2Fsupplier%2Fbids... 9/2912012
Attachment number 2 \nPage 1 of 1
Item # 3
YANCEY BROS/CATERPILLAR
4165 MIKE PADGETT HWY
AUGUSTA, GA 30906
ASC CONSTRUCTION EQUIP
2303 AIRPORT BOULEVARD
GAYCE SC 29033
GLOBE TRAILERS
3101 59TH AVE DR. EAST
BRADENTON, FL 34203
MARK JOHNSON
SOLID WASTE DEPARTMENT
TEC.TRACTOR EQUIPMENT COMPANY
3809 MIKE PADGETT HWY
AUGUSTA, GA 30906
HERTZ EQUIPMENT RENTAL
2017 RAWLEY ROAD
AUGUSTA, GA 30906
TM TRAILER SALES
115 MT CARMEL ROAD
MCDONOUGH, GA 30253
WONNE GENTRY
HATCHER BUILDING
BtD ITEM #12-187
END DUMP TRAILER
FOR ENVIRONM ENTAL SERVICES
DEPARTMENT
MAILED JULY 19,2012
METRAC/JOHN DEERE
515 CHANBLIN ROAD
GROVETOWN, cA 3081 3-3905
BORDER EQUIPMENT
2804 WYLDS ROAD
AUGUSTAGA 30909
TWAMCO
1920W 3500 SOUTH
SALT LAKE CITY, UT 84119
LORIVIDETTO
SOLID WASTE DEPARTMENT
BtD ITEM #12-187
END DUMP TRAILER
FOR ENVIRONMENTAL SERVICES
DEPARTMENT
BID DUE: THURS 8123112 @ 11:00 A.M.
Attachment number 3 \nPage 1 of 1
Item # 3
ENVIRONMENTAL SERVICBS DEPARTMENT
Mark Johnson
Dircctor
MEMORANDUM
TO: Ms. Geri Sams
Director - Procurement
trRoM: Mark Johnso ^Otl'Director I
DATE:August 27,2012
SIJBJECT: Award Recommendation of Bid Item 12-187 End Dump Trailer
The Environmental Services Depar'ffilent recommends the award of Bid Item 12- I 87 End Dump Trailer to
Freightliner of Augusta. They submitted an acceptable bid in the amount of $64,267.00, and after
thorough examination, we found all aspects of the submitted bid documents to have met the specifications
as rcquested.
Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3201, should
you have any questions or require any additional information.
MJ/th
Cc: Nancy Williams
Phyllis Mills
File
30 HrG'I?*l11:BE
Environmental Services Department
Augusta Solid Waste & Recycling Facility
4330 Deans Bridge Road, Blythe, GA 30805
(7Ob) 592-3200 - Fax (706) 592-3255
WWW.AUGUSTAGA.COV
Attachment number 4 \nPage 1 of 1
Item # 3
Vendors
Augusta Freightliner
2930 Riverwest Dr
Augusta, GA 30907
Attachment B Yes
E-Verify Number 593835
Year 2013
Brand Mac Trailers
Model STl14-22RD
Frameless
Bid Price $64,267.00
Delivery Date 11/15/2012
Bid Item #12-187
End Dump Trailer
for Augusta, Georgia - Environmental Services Department
Bid Due Date: Thursday, August 23, 2012 @ 11:00 a.m
The following vendors did not respond:
Yancy Bros / 4165 Mike Padgett Hwy / Augusta, GA 30909
Metrac/John Deere / 515 Chanblin Rd / Grovetown, GA 30813
Hertz Equip / 2017 Rawley Rd / Augusta, GA 30906
The following vendor submitted a statement of "No Bid":
ASC Construction Equipment / 2303 Edmund Highway / Cayce, SC 28269
Page 1 of 1
Attachment number 5 \nPage 1 of 1
Item # 3
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Augusta Richmond County Flood Reduction Program - budget approval
Department:Planning and Development
Caption:Motion to approve the Augusta Richmond County Flood
Reduction Program budget 2012 for acquisition of 35 structures.
Background:Numerous structures in Augusta Georgia have endured repeated
and frequent flooding.
Analysis:Flooding conditions are not improving it is the concensus of staff
that removal of these structures is the only viable option.
Financial Impact:see attached
Alternatives:Purchase of 35 structures or allocating funding for possible flood
control projects
Recommendation:Purchase of 35 structures
Funds are Available
in the Following
Accounts:
see attached
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 5
Item # 4
Attachment number 1 \nPage 2 of 5
Item # 4
Attachment number 1 \nPage 3 of 5
Item # 4
Attachment number 1 \nPage 4 of 5
Item # 4
Attachment number 1 \nPage 5 of 5
Item # 4
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Emergency - Lumpkin Road Flooding & Storm Sewer System Replacement
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve and receive as information the Emergency Construction
Services on the Lumpkin Road Flooding and Storm Sewer System
Replacement in the amount of $81,105.01 to Blair Construction;
funded from SPLOST Phase VI as requested by AED.
Background:Recent rains have created excessive flooding in the vicinity of
Lumpkin Road and Deep Place. Consequently, AED received
numerous complaints from businesses in this area asserting that
the increased flooding has negatively impacted their day to day
operations. To address the noted flooding situation, AED’s staff
conducted an assessment of the storm sewer system and
determined that a section of the storm system needed to be
replaced immediately. Due to the risk of public Safety, exposure
of private property to potential water damages, and exposure of
Augusta to associated liability, this created an emergency situation
and warranted immediate action to replace the in question storm
sewer system and restore drainage flow.
Analysis:The cost to complete the needed construction is $81,105.01
Financial Impact:Funding is available in the SPLOST Phase VI Drainage Account
in the amount of $81,105.01 for this request.
Alternatives:1) Approve and receive as information the Emergency
Construction Services on the Lumpkin Road Flooding and Storm
Sewer System Replacement in the amount of $81,105.01 to Blair
Construction; funded from SPLOST Phase VI as requested by
AED. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5223110/211828001-5223110
Cover Memo
Item # 5
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
To: Valerip Jenkins 9/11 /12sh
ENGINEERING DEPARTMENT
L. Ladson, P.8., CPESC, Director Hameed Malik, P.E., Ph.D, Asst' Director
MEMORANDT]M
Fred Russell, Administrator
eri Sams, Director of Procurement
Abie L. Ladson, PE, Director Engineering Department
' '!r I
TO:
THRU:
FROM:
DATE: SePtember 6,2012
SUBJECT: EmergencyConstructionServices
Lumpkin Road Flooding and storm Sewer system Replacement
Project Number: N/A
Filereference: 12-006(8)
Dear Ms. Sams:
Recent rain events created flooding in the vicinity of Lumpkin Road and Deep Place. Also, the
Augusta Engineering Department (AED) received complaints from commercial operations at this
location that they were experiencing increased flooding frequency that was impacting their
operation. To address the noted flooding situation, Augusta Engineering staff conducted an
aisessment of the storm sewer system that is saving this area and determined that a section of
this storm system needed to be replaced immediately. Due to the risk of public Safety, exposure
of private property to potential water damages, and exposure of Augusta to associated liability,
this created an emergency situation and warranted immediate action to replace in question storm
sewer system and restore drainage flow. The Engineering Department did not have sufficient in-
house resogrces to complete all the required tasks in a timely manner and had to hire on an
emergency basis Blair Construction for assistance. The cost to complete the needed construction
is $81,105.01. Therefore, AED is requesting a purchase order for Blair Construction in the
amountof$81,105.01 (seeattached). Fundingwillbedrawnfromaccountnumber323-041110-
52.23 I | 0 I 2l t 82800 r - 52.23 1, | 0 .
An agenda item will be forwarded to the Commission for informational purposes.
HM/vj
Attachments
cc: Tim Schroer
Engineering Administration Section
505 Telfair Street - Augusta, GA 30901
(7 06) 796-s040 - Fax (7 06) 796-5045
www.augustaga.gov
1S SfP'1? iitt S:L3.
Attachment number 1 \nPage 1 of 1
Item # 5
P213058
oe/1,e/1.2 4 1110 858-1950 R2L6809
224004
BLA]R CONSTRUCTfON COP O BOX 770
EVANS, GA 30809
ATTN: 8SBGI
BID NUMBER:
CONTMGT#: EMERGENCY
BUYER: DOREEN
PW ENGTNEERTNG ADMTNISTRATTON505 TELFATR STREET
AUGUSTA, GA 30901 i[e','iitell'Ji[?t""fi 3'#T'rF,.ff Ff]r
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l_L!.llv-o_l9Es AND GoRRESP-o-NDENCE MUsr BE SENT roABovE ADDRESS aecenorcsC oisiipi;iil6'o-*iftirroru.
EACH EMERGENCY CONSTRUCTION
SERVICES LI'MPKTN RD FLOODTNG
STORM SEWER SYSTEM
REPLACEMENT.
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CONDITIONS . READ CAREFULLY1 ]j,:{[$:f#:"#m'1 bvsdalue trom pav'ent or Fedenl' state, and Municipar
2. Shipplng charges p.epaid by wndor3. Payment wilt be made on @mplet€ shipments onl)4 unle$ otheMis requeged-4. DEI.IVERY TICKET MUST ACCOMPANY GOODS.5. No bad( orders. We wilt reorder if aHilabte.6. Plea* make delireries betwcen 9 A.M. and 4 pM.7. All 0oods-reeircd wilh sb3cquent. prjvilege to insped and .elurn al Vendor,sexpen* it defediw or nol in omptiane vJith ou, #ed6@ti;;"' -. . ".,.8. lndoor delirery if neessaryg. Pa)menl Net 30 or amrding to @ntEd,
PURCHASING DEPARTMENT PURoHASTNG AGErr sroruarUEE
Attachment number 2 \nPage 1 of 4
Item # 5
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Attachment number 2 \nPage 2 of 4
Item # 5
Blair Construction, fnc.
1311h1ilt pauing & (Inderground IJtilities4308 Evans-to-Locks Rd
P.O. Box 770, Evans, Georgia 30809
Phone 706.868..t9S0 Fax 706.868.1g55
TO: Mr. Anthony Williams
Construction Management
Augusta Engineering Department
DATE: August21,2012
QUOTE DESCRIPTION: Emergency Storm Drain
Repairs On Lumpkin Road
Phase ll Proposed Work
Phase I - Work Compteted To Date
1
1 LS2 $ 3,312.89 $ 3,312.89
1 LS $ 4.e,oan
3
q 4,606.27Storm System
Repairs/Replacement - tncludes
Storm Pipe, Boxes, Curb & Gutter,
Concrete
1 LS $ 26,413.67 $26,413.67
4 Aspnatl Hepairs 1 LS $ 2.219.78 q z,,xgn
Job $ 36,5s2.61
$3,655.26
Billing $40,207.87
UNff.AMOUNT
1 Traffic Control 1 LS $ 1,306.4028'RCP $ r ?nA .r^
225 LF $ sasq
3
$ lpsoszs'vonsrruq New JB over Existing 30,,RCP 1 EA $ 4,639.10 $ a,639.104Grate lnlet 3 EA $ 1.ttt sz
5 $5,134.71Remove & Reset Chainlink Fence 60 LF $ 21.7s $ 1 po7.4o6Rgmove & Flenlana ao^x 175
7
SY $ oa.ao $ 11,970.00KemOVe & Replace Shrubberv 4 EA $ i96.07I $784.28900
9 Force Account for Unforseen ltems
SF $ o.so $ a<n n.t
1 LS $ s,ooo.oo $ 3,0oo.oo
Total Amount $ a0,897.14
Phase I - Work Completed To D"t"q 40,207.87Phase ll- Proposed Work
40,897.14otal Cost For phase I & lt
81,105.01
Attachment number 2 \nPage 3 of 4
Item # 5
Blair Construction, Inc.
!1_4\ilt eavinS & lrnderground Utilities4308 Evans-to-Locks Rd
P.O. Box 770, Evans, Georgia 30g09Phone 706.868.19S0 Fax 706.868.,1855
TO: Mr. Anthony Williams
Construction Management
Augusta Engineering Department
Phase ll - Work Not Gompleted To Date
DATE: August21,2012
Q u orE D E s c R I pr I o *, ff ; :l;, & i:,"# :;r# r,
Phase I - Work Completed To Date
i:i;lr.llrr?.:
.UNtt'
.:iii!,r,-i'i::..:r,.,.r
!j:4...t;t ;: ji:.:,:. 1: ITraffic Control 1 LS $ 3,312.8e2Lump Sum Construction $ q?ireo
1 LS $ 4,606.27
3
Storm System
RepairVReplacement - lncludes
Storm Pipe, Boxes, Curb & Gutter,Concrete
1
o 4,606.27
LS $ 26,413.67 $ 26,413.67
4 Asphalt Repairs 1 LS $ 2,219.78 $ 2,21s.78
Job C
1
$36,552.61
$3,655.26
Billing $ 40,207.87
j, '. ::: -:ri: l
AMOUNT, i.,,'.r,i:r.
1 Traffic Control 1 LS $ 1,306.40 $ r "s06.+o218" RCP 225 LF
3
$ saeq $ :;.jlos.zsuonsrrud New JB Over Existing 30,,RCP 1 EA $ 4,639.10 $ a,639.104Grate lnlel 3 EA $1.711.s7
5 ! s,134.11Remove & Reset Chainlink Fence 60 LF $ zt.zs $ 1307.406Remove & Replace Asphalt 17s SY $ 68.407Remove & Replace Shrubbery $ 1.t o7n nn
4 EA $ 196.078Dress & Grass 900
1
t 784?A
SF $0.50IForce Account for Unforseen ltems
$ 45O.OO
LS $ 3,OO0.OO $ 3,OOO.OO
Total Amount $40,897.14
Phase I - Work Completed To D"t"
Phase il - Work Not Compt"t"e T" D;G $ 40,897.14Total Cost For phase t & ll
81,105.01
Attachment number 2 \nPage 4 of 4
Item # 5
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on September 24, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 3
Item # 6
Attachment number 1 \nPage 2 of 3
Item # 6
Attachment number 1 \nPage 3 of 3
Item # 6
Engineering Services Committee Meeting
10/8/2012 1:00 PM
On-Call Vegetation Maintenance - Bid 12-152
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve award of the On-Call Vegetation Maintenance Contract
for Roadways, Street Shoulders, Right-of-Way Easements and
Detention Ponds to Augusta Lawn & Turf, Inc., subject to receipt
of signed contracts and proper bonds. Also approve $500,000 to
fund the proposed on-call vegetation maintenance services.
Funding is available through Fund Balance.
Background:The Augusta Engineering Department (AED) requested contract
services that include vegetation maintenance of roadways, streets,
right-of-way easements and detention ponds. AED assessed the
need for right-of-way maintenance and required resources to
perform such maintenance, and determined that supplementing
engineering and maintenance resources with on-call vegetation
maintenance is a practical suitable approach to keep up with
needed maintenance. Timely maintenance is needed to minimize
public safety risks and associated potential hazards liability,
enhance the road system as a positive aesthetic element, and
control encroachment of vegetation that will damage pavement
and drainage system.
Analysis:Augusta Lawn & Turf being was the only company that submitted
a bid. This bid was evaluated on May 18, 2012.
Financial Impact:Funding in the amount of $500,000 will be available through Fund
Balance to be transferred to the On-Call Vegetation Maintenance
Services Contract upon Commission approval.
Alternatives:1) Approve Award of the On-Call Vegetation Maintenance
Contract for Roadways, Street Shoulders, Right-of-Way
Easements and Detention Ponds to Augusta Lawn & Turf, Inc.,
subject to receipt of signed contracts and proper bonds. Also
approve $500,000 to fund the proposed on-call vegetation
maintenance services. Funding is available through Fund Balance.
2) Do not approve bid award and find alternative way to complete
required maintenance. Cover Memo
Item # 7
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
General Fund Fund Balance
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
lnvitatlon to Bid
Sealed bids will be received at this office until Friday, May iB, 2012 @ 1 1:00 a.m. for furnishing:
Bid ltem *12'152 On-CallVegetation Maintenance for Roadways, Street Shoulders, Right-of Ways,Easements and Detention ponds for Englniring Department
BID's will be received by Augustia, GA Commission hereinafter referred to as the OWNER at the offices of:
GeriA. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706421-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 GreeneStreet - Room 605, Augusta, GA 30901. Plans and specificattons for the profea siialf ue ofitalnJ6iaffprime, subcontractors and suppliers exclusivety from ARC Southern. ffr" t""" for the prans anJspecifications which are non.refundable is $35.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitatethis policy the owner is providing the opportunity to view plani online -(uarvru.e-arc.cornf
at no charge throughARC Southern (706) 724-7924 beginning Thursday, April 12,2012. Bidd;rs arg;Atflned that dbrittG;package without Procurement of a complete set are likety to overlook issues or const uction phasing, dJ,ffof goods or services, or coordination with other work that is material to the successful comptetion of the proiect.Bidders are cautioned that acquisition of documents through any other source is not adviiauu. ecquiJii ii ordocuments from unauthorized souroes plae,es the biddei at the risk of receivinj incomplete or inacqlrateinformation upon which to base his qualifications.
A Mandatory Pre'Bid Conference will be conducted at the Procurement Department , i30 GrueneStreet, Room 605 on Friday, May 4,2012 @ 1i:fi! a.m. ln the conference room.' llt qr"siion= ,rJU"suIomittedin-writingbyfaxto706821-2811or.byemailt"totheofficeoftheProcurementDepartmentbyTuesdat{,l.l"ys,20;'
fax, all must be recelved by mailor hand delivered.
No BID may be withdrawn for a period of 60 days afier time has been called on tlre date of opening. A !0%Bid 9ond ls required to be submltted in a separate envelope so marked atong with the bldder,squalificatlons'a 1007o performance bond and al0/0,Yo payment bond will b" r"qri;"j for award.
lnvitation for bids and spxlflcaffons. An invitation for bids shall be issued by the procurement office andshall include specifications prepared in accordance with Article 4 (Product Speciticaiionsl, ana arr cont actuafterms and conditions, applicable to the procurement. All specific-requlrements contained ln the invltationto bid lnc,luding, but not limited to, the number of copies needed, ttre ilming oiitre suumis"ion,ir,"required flnancial data' and any other requlrernents d-esignated by the proc-urement Department areconsidered material conditlons of the bld which are not waiveable or modifiable by the procurementDirector. All requests to waive or modify any such material condition shall be suSmitted prrough ih€Procurement Director to the appropriate committee ol the Augusta, Georgia corrissLn ror approvaiiv in"Augusta, Georgia Commission. Please mark BID number on tfie outside oitfre envetoje.
Bidders are cautioned that acquisition of BID documents through any source other than the office of theProcurement Department is not advisable. Acquisition of BID ddcuments from unauthorized sources ptaceJthe bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualificatio-n.. --
GERIA. SAMS, Procurement Director
Publish:
Augusta Chronicle
Metro Courier
cc: Tameka Allen
Abie Ladson
Hameed Malik
Revlsed: U1512O11
April 12, 19, 26, May S, 20,12
Agril18,2012
Deputy Administrator
Engineering Department
Engineering Department
Attachment number 1 \nPage 1 of 1
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Attachment number 2 \nPage 1 of 1
Item # 7
Planholders List - Onvia DemandStar
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Planholders List
Member Name
Bid Number
Bid Name
Help
Buyers Suppliers Account lnfo FAQs
City of Augusta, GA (Augusta Commission)
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On-Call Vegetation maintenance for Roadways, Street Shoulders, Right-of-Ways, Easements & Detention
Ponds
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1 Planholde(s) found
Supplier Name I City State Phone Fax
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Page 1 of 1
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Demandstarisaproductofonvia,lnc.(c)1997.2012.Allrightsreserved.ITermsofUseIPrivacy
http://www.demandstar.com/supplier/bids/planholderJist.asp?-PU:%2Fsupplier%2Fbids... 912812012
Attachment number 3 \nPage 1 of 1
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Item # 7
ENGINEERING DEPARTMENT
Abie L. Ladson, P.8., CPESC,
Director
Hameed Malilq Ph.D., PE,
Assistant Director
MEMORANDUM
TO:
rtllFROrU:
DATE:
, il Mt. Geri Sams, Director of Procurement
l!( oo*1. Ladson, p.8., cpEsc, Director, AED
Wednesday, June 6,20t2
SUBJECT:12-152 - On CallVegetation Maintenance for Roadways and Street
Shoulders, Right-of-Ways, Easements, and Detention ponds
Project Number: N/A
File reference: 12-014(A)
AED has reviewed the bids received for the subject. AED recommends the bid be awarded to
Augusta Lawn & Turf.
Please do not hesitate to contact me if you require additional information.
HM/ALL/scm
Attachment:
Bill Shanahan, Deputy Administrator
Nancy Williams, Bid Management Specialist
Phyllis Mills, Quality Assurance Analyst
Andrew G. Mackenzie, lnterim GeneralCounsel
Hameed Malik, PhD., PE, Assistant Director (AED)
Anthony (Tony) Williams, Construction Manager (AED)
Valerie R. Jenkins, Accountant (AED)
File
Augusto Engineering Administration Division
505 Telfair Street - Augusra CA 30901
(706) 796-5040 - Fax (706) 79G5045
www. auguslasa. sov
Attachment number 5 \nPage 1 of 1
Item # 7
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Attachment number 6 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Spring Creek Village Subdivision Dedication
Department:Engineering-Abie L. Ladson, P.E., CPESC
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Spring Creek Village Subdivision.
Background:The final plat for Spring Creek Village was approved by the
Commission on July 17, 2012. The subdivision design and plat for
this section, including the storm drain system, have been reviewed
and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has
inspected and reviewed the water and sanitary sewer installations,
and hereby requests acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. Portions of
this subdivision lie within the jurisdiction boundaries of the Corps
of Engineers wetlands, which are noted on the final plat.
Acceptance of said utility deed shall dedicate, as required, the
water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Spring Creek Village Subdivision. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 8
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 1
Item # 8
Attachment number 2 \nPage 1 of 1
Item # 8
Attachment number 3 \nPage 1 of 2
Item # 8
Attachment number 3 \nPage 2 of 2
Item # 8
Attachment number 4 \nPage 1 of 2
Item # 8
Attachment number 4 \nPage 2 of 2
Item # 8
Attachment number 5 \nPage 1 of 3
Item # 8
Attachment number 5 \nPage 2 of 3
Item # 8
Attachment number 5 \nPage 3 of 3
Item # 8
Attachment number 6 \nPage 1 of 4
Item # 8
Attachment number 6 \nPage 2 of 4
Item # 8
Attachment number 6 \nPage 3 of 4
Item # 8
Attachment number 6 \nPage 4 of 4
Item # 8
Item # 8
Item # 8
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Street sweeping contract with Inland Services
Department:Environmental Services
Caption:Approve a street sweeping contract with Inland Services and make
available the Crosswind sweeper to Daniel Field for as needed
ramp and runway sweeping.
Background:In 2011 the Environmental Services Department became
responsible for street sweeping. The department initially received
6 sweepers and 2 dump trucks to perform the sweeping
functions. Upon evaluation, the department has made a series of
changes to the operations of street sweeping. First we auctioned
off two sweepers that could not be cost effectively repaired. The
Augusta Commission approved a new truck mounted mechanical
sweeper, which is currently ordered and scheduled to arrive prior
to the end of the year. Second, we eliminated the two small dump
trucks that chased the sweepers and are using roll off boxes. We
currently have 4 sweepers, three Elgin Pelicans and one Elgin
Crosswind. The Pelican sweepers are three wheel, mechanical
sweep models with a maximum speed of 18 miles per hour, while
the Crosswind is a truck mounted, regenerative air sweeper. Both
models provide unique sweeping challenges. The Pelican models
are all due to be replaced due to their age, and are consistently
non-operational for mechanical reasons. The Crosswind is a
sweeper that is in relatively good repair, but is the wrong type of
sweeper for roadway work. A regenerative air sweeper is best
suited for flat surfaces where it can make a good seal with the
surface. Currently the department has one employee consistently
assigned to sweeping roadways. We are working on a work order
basis, and are not truly working on a preventative sweeping
program. With special events, or unique situations, we pull
additional resources from the vacant lot crews or the landfill to
assist with those exceptions. The Environmental Services
Department released an RFP for street sweeping services on July
2, 2012. Bids were received and contracts were negotiated.
Analysis:Today we are at a cross roads relating to sweeping. We can
continue on as we are, or we can enhance the system. The
department is proposing moving to a preventative maintenance
model. We are proposing having every street within Augusta
Cover Memo
Item # 9
swept quarterly. We are also proposing to have all the solid
surface areas under the guard rails, raised solid surface medians,
as well as the curb lines spot sprayed with herbicide. Moving to a
preventative program should improve the aesthetics to Augusta
and its guests, provide safer operating conditions for those on the
roads, as well as eliminate much of the materials that fill our storm
pipes and retention ponds. Overall, with the assets assigned and
the personnel allocation, the Environmental Services Department
cannot offer an effective street sweeping program. For Augusta to
have an effective program, we will need to invest money and
personnel into the program. Augusta would need to acquire 3
additional sweepers at a cost of approximately $250,000 each. We
would need an additional roll off truck to haul the debris at a cost
of approximately $250,000. Understand that street sweepers used
in such a fashion require replacement every 5 years, so capital
outlay is an ongoing re-investment. The initial investment on
assets is approximately $1 million dollars, creating an estimated
annual depreciation of $200,000 per year. The Environmental
Services Department would also need to hire a minimum of 4
additional staff to perform the sweeping/hauling work. Those
individuals have a hiring range to $29,540 each plus benefits. The
cost of labor for such a program would be approximately
$199,350 annually inclusive of 35% benefits. The department
estimates that the sweepers will use 5 gallons of fuel per hour to
operate. With 12,000 miles of roadway to sweep, at an estimated
sweep speed of 3 miles per hour, and a current fuel cost of $4.00
per gallon yields an annual fuel cost of $144,000. When adding in
the roll off truck fuel for transferring materials the estimated fuel
cost is $162,720. Maintenance costs on such a program are harder
to predict. Therefore we have used historical numbers to create
this estimate. While our current sweepers are older, their use has
been infrequent. We are assuming that newer machines operating
more will create a similar maintenance cost. In the last 12 months,
Augusta has spent $74,727 on sweeper maintenance of the
existing 4 sweepers. This number does not account for roll off
truck maintenance to transfer the materials to the landfill. Augusta
has no reference available on what an herbicide program will cost.
We do however, know that it will improve aesthetics in Augusta,
reduce the cost of mowing for other departments, as well as
improve driver visibility. By contracting the services, Augusta
does not have to expend any additional capital, and can maintain a
contract management role. The contractor has proposed a curb
mile rate of $64.92 for roads within Augusta and a rate of $85.09
for interstate work should Augusta enter into an agreement with
GDOT to provide such services. With an estimated 2,800 curb
miles of secondary roads and 183 curb miles of freeway, the
annual contract cost to have quarterly sweeping and herbicide
application is approximately $806,300 annually. A final cost that
Augusta must bear in either case is the disposal of materials. At
this point disposal is an unknown factor. Currently there are a lot
of materials on the roads needing to be removed. Augusta has no
Cover Memo
Item # 9
good method of predicting this expense.
Financial Impact:The economic costs/benefits are not easily calculated. We have
calculated that our internal cost to sweep is $636,797 annually and
our contract cost to sweep and apply herbicide is $806,300.
However, these costs are for different scopes of service. More
importantly is trying to calculate what the cost is to Augusta for
not providing a preventative maintenance program. The
Environmental Services Department is not capable of quantifying
the amount of money spent on cleaning storm pipes and ponds due
to not sweeping roads timely. However, one would speculate that
it is a significant amount. To pay for an expanded program, the
Environmental Services Department would first recommend
changing the solid waste collection fee to an environmental
services fee. In doing so, it would allow the department to charge
for secondary services such as street sweeping. Second, the
Commission would need to provide guidance on the billing
methodology. The Environmental Services Department sees two
options for this. First, if GIS has the length of frontage per parcel
than we could charge a per frontage foot fee. If that data is not
available, then we could charge a flat fee per parcel. The
components of pricing should include all costs associated plus the
cost of disposal. We currently have no good way to predict the
value of the disposal. We would guess that disposal would be 40%
($322,500) of the value of the contract. This cost will need to be
trued up in the second year to reflect actual conditions. The
estimated first year cost would be $1,130,000. On a per foot basis
would make the rate approximately 7-10 cents per foot per year.
On a per parcel basis would make the cost per parcel
approximately $16-18 dollars per year.
Alternatives:1. Approve a street sweeping contract with Inland Services and
make available the Crosswind sweeper to Daniel Field for as
needed ramp and runway sweeping. 2. Do not approve
Recommendation:Approve a street sweeping contract with Inland Services and make
available the Crosswind sweeper to Daniel Field for as needed
ramp and runway sweeping.
Funds are Available
in the Following
Accounts:
TBD
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 9
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
September 28, 2012
Mr. Mark Johnson , Director
Augusta Department of Solid Waste
4330 Deans Bridge Rd. - US 1
Blythe, Georgia 30805
Regarding: Revised Street Sweeping Pricing
Dear Mr. Johnson:
Pursuant to our discussions, Inland Service Corporation is pleased to provide updated pricing to
perform Street Sweeping Services in accordance with the terms and conditions outlined under
the proposed Agreement and RFP # 12-175.
Under the proposed revisions, the City has requested pricing to convert all vehicles to
compressed natural gas. Additionally, the company has incorporated the requirements to
provide $250,000 in media and capital costs.
As we discussed in our recent conversations, bringing the City streets into compliance will not
be an immediate process. We are willing to working with the City’s current street sweeping
personnel and fleet during the first quarter of the Agreement to assist in this endeavor.
Pursuant to your request, we are very pleased to provide the pricing below using both CNG and
diesel powered roll-off vehicles to support our collection activities.
Option 1
Utilizing New CNG-powered
Roll-off Vehicle
Option 2
Utilizing Currently Owned
Diesel-powered Roll-off Vehicle
Price per Curb Mile $ 69.21 $64.92
GDOT Price per Curb Mile $ 89.37 $ 85.09
Hourly Rate $ 215.00 $ 215.00
Thank you again for the opportunity. We look forward to discussing this pricing with you in
more specific detail.
Sincerely,
Monty Davison
Chief Financial Officer
INLAND SERVICE CORPORATION
SOLID WASTE & RECYCLING SOLUTIONS
8404 East Gore Blvd.
Lawton, Oklahoma 73501
office: (580) 353-4556
fax: (580) 353-4557
www.inlandservice.com
Attachment number 1 \nPage 1 of 1
Item # 9
lnvitation to Bid
Sealed bids will be received at this office until Friday, August 10, 2012 @ 1 1 :00 a.m. for furnishing:
Bid ltem 12-175 Street Sweeping Services for Environmental Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
GeriA. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street - Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@auqustasa.qov to the office of the
Procurement Department by Friday, July 27, 2012 by 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference an eligible bidder must submit a completed and signed written application
to become a loca! bidder at least thirty (30) days prior to the date bids are received on an eligible
local project. An eligible bidder who fails to submit an application for approval as a local bidder at
least thirty (30) days prior to the date bids are received on an eligible local project, and who
othenlrise meets the requirements for approva! as a local bidder, will not be qualified for a bid
preference on such eligible loca! project.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 100%
performance bond and a 100% payment bond will be required for award.
lnvitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not Iimited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered materia! conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERIA. SAMS, Procurement Director
Augusta Chronicle July 5, 12, 19,26,2012
Metro Courier July 11,2012
cc: Tameka Allen Deputy Administrator
Mark Johnson Environmental Services DepartmentLoriVidetto Environmental Services Department
Revised: Blt5/20Ll
Attachment number 2 \nPage 1 of 1
Item # 9
Attachment number 3 \nPage 1 of 1
Item # 9
Planholders List - Onvia DemandStar
Login I Register I
DEMANDSTAR
ry O0rlUl/t
Home My DemandStar
Planholders List
Member Name
Bid Number
Bid Name
6 Planholde(s) found.
Buyers Suppliers Account lnfo FAQS
City of Augusta, GA (Augusta Commission)
tTB-12-175-0-2012tG5
Street Sweeping Services
Page I of 1
Help
Supplier Name I City State Phone Far
AC Sweepers and Maintenance, lnc.Kennesaw GA 6788079337 7707948188
DeAngelo Brothers lnc.Hazleton PA 5704591112 5704594630
Environmental Products of Florida Apopka FL 4077980004 4077980014
Onvia. lnc. - Content Department Seattle WA 2063739500 8882637801
Star Cleaning USA, lnc Pembroke Pines FL 9546807827 9544346467
Sweeping Corporation of America, lnc.Nashville TN 6152518557 61 5251 8543
Page 1 of 1
Format for Printing d!". -E
l' Searcr, I [ .. n"trn I
Demandstarisaproductof Onvia,hc. (c)1997-2012.Allrightsreserued. I TemsotUse I Privacy
http://www.demandstar.com/supplier/bids/planholder_list.asp?_PU:%2Fsupplier%2Fbids... 9/2912012
Attachment number 4 \nPage 1 of 1
Item # 9
Al Sanitation
3458 Peach Orchard Road
Augusta, GA 30906
Berry Smith Sanitation
1308 New Savannah Road
Augusta, GA 30901
Rhino Services
19 Johnston Circle
Palmetto, GA 30268
C&L Sweeper Service
350 Faraday Avenue
Jackson, NJ 08527
Carolina SweePing Seruices, lnc
5601Oak Hil! Road
Sumter, SC 29154
Ambrose lndustrial Service
1495 Hawthorne Ave SE
Smyrna, GA 30080
Central Sweeping Service lncorporated
TTl Business ParkwaY
Winter Garden, FL34787
1800 Sweeper
5202 Enterprise Blvd
Suite B
Toledo, OH 43612
Corporate Commercial Sweeping, lnc
1140 Northpoint Trace
Roswell, GA 30075
Southern SweePers
8 Godley Road
Port Wentworth, GA 31407-9750
Advanced Disposal
Attn: Mr. BobbY Williams
5734 Columbia Road
Grovetown, GA 30813
I nland Service CorPoration
Attn: Mr. MontY Davison
701Santa lsabelBlvd.
Laguna Vista, TX 78578
Sweeping Corp of America
5594 Oak Ridge WaY, SW
Austell, GA 30168
Greenville Maintenance Services lnc.
2503 Rutherford Rd
Greenville, SC 29609
Accusweep & LandscaPe, lnc.
PO Box 2LL789
Columbia, SC2922l
Eastcoast SiteWork
22 South Hope ChaPel Road
Jackson, NJ 08527
Three D Maintenance CorP.
Attn: John Dubbioso
3 Browns Lane
Hawthorne, NY 10532
CSRA Sweeping Services, lnc
2105 Balfour Street
Augusta, GA 30906
Jeepers SweePers
4202 Old Louisville Road
Garden City, GA 31408
Sweeping Corporation of America
6694 Oak Ridge Commerce WaY
Austell, GA 30168
Augusta Disposal & RecYcling,lnc.
Attn: Mr. Norm Girardin
P.O. Box 334
Evans, GA 30809
Metropolitan Waste, !nc.
Attn: Mr. James Brown
1824 Wylds Road, Suite A5
Augusta, GA 30909
USA Services
448 Spring Hammock Court
Longwood, tL3275O
Atlanta SweePing Services
1057 Citizens ParkwaY
P.O. Box 870892
Morrow, GA 30287
Elite Maintenance Services, lnc.
9532 Hebron Commerce Dr.
Charlotte, NC 28273
Commercial Power SweeP, !nc.
P.O. Box 2595
Napa, CA 94558
Szeremi Sweeping Service LLC
721 North B Street
Sacramento, CA 95811
Atlanta Sweeping Services
3500 Lawrenceville Suwanee Road
Suwanee, GA 30024
McGraw Services
4810 Covington HighwaY
Decatur, GA 30035
Unique Sweeper Service
3528 Trolley Line Road
Aiken, SC 29801
Attachment number 5 \nPage 1 of 2
Item # 9
Yvonne Gentry
Augusta LSB Office
AC Sweepers & Maintenance,lnc
Attn: Latasha Crenshaw
1923 Breckendale Road NW
Kennesaw, GA 30152
LoriVidetto
Augusta Environmental Services
Bid ltem #12-175
Street SweePing Services
For Augusta Environmental Services
Mailed Out July 5,2012
Mark Johnson
Augusta Environmental Services
Bid ltem #12-175
Street SweePing Services
For Augusta Environmental Services
Bid Due: Frl08110112 @ 11:00 A.M.
Attachment number 5 \nPage 2 of 2
Item # 9
ENTYIRONMENTAL SERVICES DEPARTMENT
MarkJohnson
Dircctor
TO:
trIROM:
DATE:
SU&IECT:
MEMORAI\DUM
Geri Sams
Director - Pnocurement
MerkJohnso ^f['Director ll
August 24r20l2
Bid Item l2-l7s- Street Srreeping Semices
Departmental Recommendation
In response to Bid ltem 12-175 - Street Sweeping Services, compliant bids were received from the
fotlowing companies: AC Sweepers & Maintenan@, Inc., Inland Services, and Progressive Sweeping
Contractors. Each submission was evaluated per the criteria in the bid. Based on our evaluation, it is our
recommendation that contract negotiations begin with Inland Services.
Thank you in advance for your time and attention. Please feel free to contact me at 706-592-3201, should
you have any questions or require any additional information.
Nancy Williams
Phyllis Mills
File
2? flUG'12 *r.rl1:45
Environmentrl Services Dcpartment
4330 Deans Bridge Road, Blythe, GA 30805
(706) 592-3200 - Fax (706) 592-3255
WWW.AUGUSTAGA.GOV
Cc:
Attachment number 6 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
10/8/2012 1:00 PM
Utilities Department Pipeline Inspection System Camera
Department:Clerk of Commission
Caption:Motion to approve the sole source purchase from Environmental
Products of Georgia of a Pipeline Inspection System Camera by
Envirosight, LLC at a total cost of $81,750.00 for the Utilities
Department.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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