HomeMy WebLinkAbout2012-08-27-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 8/27/2012- 1:00 PM
ENGINEERING SERVICES
1. Approve the lease buy-out of the current Al-Jon compactor.
Attachments
2. Presentation by Mr. B. B. Langham regarding flooding of
Hollywood Subdivision by Rocky Creek.
Attachments
3. Motion to approve the construction of the Frontage Road
Extension and task the Administrator with identifying
the funding source for Commission approval. (Approved by
Engineering Services Committee August 13, 2012 referred
by Commission August 21, 2012)
Attachments
4. Motion to approve the minutes of the Engineering Services
Committee held on August 13, 2012.
Attachments
5. Consider proposal from ZEL Engineers for Professional
Services.
Attachments
6. Motion approve the recommendation of the Administrator to
proceed with Option 2d and identify additional funding sources
for Commission approval for the Augusta, Georgia Municipal
Building Renovations and Modernization Project. (Approved
by Engineering Services Committee August 13, 2012-
deferred back to committee by the Commission's August
21,2012 meeting)
Attachments
Engineering Services Committee Meeting
8/27/2012 1:00 PM
Approve the buy-out of the current Al-Jon compactor lease
Department:Environmental Services
Caption:Approve the lease buy-out of the current Al-Jon compactor.
Background:The Environmental Services Department uses the currently leased
compactor in our daily operations on the working face of the
landfill. It is a vital piece of equipment in our efforts to maintain
as much air space as possible for as long as possible. We were
approved to lease a compactor from Al-Jon in September of
2007. That lease is due to end on October 1, 2012 with a balloon
payment in the amount of $285,173.00.
Analysis:We are proposing to buy out the compactor lease at a significant
savings over purchasing a new one. The compactor recently
underwent major repairs and servicing and we anticipate at least 5
more years of service from this machine. The final lease payment
is due on October 1, 2012 in the amount of $8,798.70 with a
balloon payment of $285,173.00 due on the same date. In
consideration of the cost of purchasing a new compactor, which
would be in excess of $750,000.00, buying out the current lease is
a substantial cost-savings at this time.
Financial Impact:A new maching will cost in excess of $750,000. We have an
estimated 5 years of life left in our current machine, with a cost of
$285,173. The lease buy out is a much better cash flow position
and allows us to defer a large purchase for a few years.
Alternatives:1. Approve the buy-out of our current compactor lease with Al-
Jon. 2. Do not approve the buy-out of compacter lease, and
acquire a new machine.
Recommendation:Approve the buy-out of our current compactor lease with Al-Jon.
Funds are Available
in the Following
Accounts:
Adequate funds are available. The department recommends using
account 541-04-4210/5224219 or using these funds to move to an
account approved by finance for the lease buy-out. Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
November 19, 2007
Russell Sanders
City of Augusta
530 Greene Street, Room 105
Augusta, Georgia 30911
Re: Lease-Purchase Agreement
Dear Russell:
Enclosed for your records please find a fully executed copy of our
Master Lease Agreement, dated October 1, 2007. Thank you for the
trust and confidence you have placed in Leasing 2 by awarding us
this business.
As our customer, we value you, your business and our relationship.
You can depend on Leasing 2 to always provide you with the highest
level of leasing expertise and customer care available.
It has been a pleasure working with you and the City of Augusta to
provide our leasing services. If we can be of further assistance,
please do not hesitate to contact me at 800-287-5155.
Best regards,
Brad Meyers
BM/lf
encl.
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Engineering Services Committee Meeting
8/27/2012 1:00 PM
B. B. Langham
Department:Clerk of Commission
Caption:Presentation by Mr. B. B. Langham regarding flooding of
Hollywood Subdivision by Rocky Creek.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
8/27/2012 1:00 PM
Frontage Road Extension Report and Update
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Motion to approve the construction of the Frontage Road
Extension and task the Administrator with identifying the funding
source for Commission approval. (Approved by Engineering
Services Committee August 13, 2012 referred by Commission
August 21, 2012)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Engineering Services Committee Meeting
8/27/2012 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on August 13, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Engineering Services Committee Meeting
8/27/2012 1:00 PM
Utilities Miscellaneous Projects
Department:Utilities
Caption:Consider proposal from ZEL Engineers for Professional Services.
Background:The need to secure professional services for several miscellaneous
Utilities’ projects has become necessary. These projects include:
Preparation of contract documents for the abandonment of the old
Main Interceptor sewer in Doug Barnard Parkway.Development
of redundant source of supply to the 564 pressure
system.Assistance in converting the old 18” Fort Gordon main to
a raw water supply lineAssistance in managing and closing out
construction contracts related to the Fort Gordon capital
improvements program. Preparation of the Engineering report in
support of our upcoming Revenue Bond Issue.
Analysis:ZEL Engineers, a local consulting firm, is uniquely qualified to
provide these services due to their familiarity with our water and
wastewater infrastructure and their role in the development of our
Master Plan update.
Financial Impact:ZEL has offered a proposal to provide these services on a time and
materials basis with a not-to-exceed cost of $295,000. A copy of
the proposal is attached for your reference. Funds are available in
511043490-5212115/80399999-5212115.
Alternatives:The Commission could elect not to approve this proposal.
Recommendation:We recommend acceptance of the proposal.
Funds are Available
in the Following
Accounts:
511043490-5212115/80399999-5212115.
REVIEWED AND APPROVED BY:Cover Memo
Item # 5
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
[Type text]
Municipal Engineering
Water Plants – Distribution
Wastewater Plants – Collection Investigations – Planning Studies Recreational Facilities
Industrial Parks – Roadways
Civil – Structural – Mechanical
Electrical & Instrumentation
Joseph J. Tankersley, P. E.
Jorge E. Jiménez, P. E.
Charles D. Drown, P. E. Stacey W. Gordon, P. E. Frank W. Byne, P. E.
Kenneth M. Wardenski, EIT, MCSE
Founded 1946
Zimmerman, Evans and Leopold, inc.
(706) 724-5627 – FAX (706) 724-5789
435 Telfair Street
Augusta, Ga. 30901-2494
August 1, 2012
Mr. Tom Wiedmeier, P.E.,
Director, Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
Dear Mr. Wiedmeier:
Zimmerman, Evans and Leopold, Inc. is pleased to provide a proposal for engineering services Task Projects
for Augusta Utilities Department at your request. This proposal specifically covers four projects for which
the Department has requested our assistance because of our institutional knowledge and allows for any
additional tasks that the Department may add for a period of three years at the personnel rates included. The
basis of compensation is on a time and cost basis.
• Task A is the proper closure of the abandoned main Interceptor in Doug Barnard Parkway. Our
estimate of the required effort is $ 45,300.
• Task B is the reinforcing of the High Service System supply to the west side of Augusta by reuse of
the 14” pipeline supply to the Berkman’s Rd. tank and adding a pump station to the High Service System
there and keep the tank contents fresh and also address peak demands from the north side of Washington Rd.
Replacement of the 2001 US Metro-seal gate valves subject to failure. This redundant supply to the north
side of Augusta meets one of the goals of the Master Plan. Our estimate of the required effort as discussed
with your Assistant Director, Mr. Thies is $ 51,700.
• Task C is assistance and guidance in the conversion of the Ft Gordon supply main from 1944 into a
river water conveyance system along its path and support services to conserve potable water presently used
for irrigation and other purposes. Our estimate of the required effort is $34,000.
• Task D is assistance with the management of your Contractor at Risk at Ft. Gordon by providing our
services as the liaison between Tetra Tech and the Department as requested by you. This effort is not to
exceed total of $86,000.
• Task E is the issuance of an Engineering Report in support of construction projects to be funded by
additional par Revenue Bonds. The Report will address: The engineering basis for the projects; and describe
each project in detail including a general scope of each project, and its relevance to the Water Utilities
Department; and its purpose in the overall infrastructure serving the Augusta Utilities Department; also, the
financial implications of the issuance of additional par Revenue Bonds, including the Amortization Schedule
required to retire the debt. The list of projects the Department has identified for this effort is attached to this
Proposal. We propose to deliver first Draft of this Report by August 20 and a final Report by September 4,
2012. Our estimate of the required effort is $75,000.
We would suggest you seek an authorization not to exceed $295,000. ZEL looks forward to working with
AUD to complete these projects.
Very truly yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Jorge E. Jimenez, P. E.
PRINCIPAL
Attachment number 1 \nPage 1 of 5
Item # 5
UDescription of Services
URegulatory Services:U Regulatory services include the complete preparation of documents to
address environmental and regulatory components of the project. This scope of services includes
interaction at the local, state, and federal levels to resolve any permitting issues during the pre-
design and design stages.
UPreliminary ServicesU: Preliminary services are established to provide the design basis for the
work to be performed on a project. The services include research on existing facilities and
location of utilities along the path of the project, in addition to preliminary cost estimates. At the
conclusion of the preliminary services stage, the project should be clearly defined for AUD and
ZEL, and the design should be established and a report will be generated to describe the design
considerations.
UDesign Services:U Design services include the preparation of the electrical, mechanical, and civil
plans in addition to environmental plans. The design services stage will bring the conceptual
plans to construction.
UBid Assistance:U Bid Assistance services provide interaction between client, designer, and bidder
in order to provide clear understanding of the expectations of AUD to the contracting
community. Services include pre-bid meeting attendance and representation, and interpretations
and clarifications of pre-bid addenda, in addition to providing expanded bid tabulations and
preparing conformed contract documents.
0BUEngineering During Construction Services:U Engineering During Construction Services include
attendance of the pre-construction meeting, review of material submissions, and performing
periodic site visits to investigate progress during critical construction times. In addition, this
includes conflict resolution in the field, and closure of documents and red-line to as-built
drawing conversion.
UConsultation Services: UServices related to identifying problem areas, determining the nature of
problems, or other small assistance in dealing with the existing infrastructure operated by the
Department because of ZEL’s familiarization and history with the Department water pumping,
treatment and distribution facilities and with the wastewater pumping, treatment and collection
facilities.
Billing Rates: Except Task 4, expedite @ 2X
$135.00 Principals
$115.00 Professional Engineers
$ 75.00 Staff Engineers
$ 60.00 Technicians
Reimbursable @ Cost (travel outside Richmond Co., direct costs of document production)
Attachment number 1 \nPage 2 of 5
Item # 5
AUGUSTA MAIN INTERSEPTOR CLOSURE ‐ 5,210 FT
MHS Subtotals
A Preliminary Investigations
1 Discussions with client and others identifying the problem 11 1,525.00$
2Define the apparent problem and physical constraints 10 1,350.00$
3 Seek and find drawings of previous work in the area of the project. 12 1,620.00$
4 Develop preliminary quantities 4 540.00$
5 Identify potential expertise required to properly address the problem 12 1,780.00$
6Dredging expertise 16 2,160.00$
7Slurry pumping 16 2,160.00$
8 Sewer cleaning 8 1,080.00$
9Legal issues of property rights 4 540.00$
10 Environmental impact evasion plan 8 1,080.00$
13,835.00$
B Building consensus for course of action
1 Department of Transportation 24.0 2,590.00$
2 Augusta Utilities Dept. 11.0 1,215.00$
3Atlanta Natural Gas Co 2.5 242.50$
4Richmond County Public Works Dept 6.0 655.00$
5EPD Local Authorities 10.0 1,120.00$
6Merry Land assistance 12.0 1,170.00$
7J B Messerly Operator 3.0 385.00$
7,377.50$
CPlan of Action 40.0 5,400.00$ 5,400.00$
DDocument Preparation AND Bid Assistance
1Plan drawings defining limits of project 50.0 3,900.00$
2 Identification of demonstration section 16.0 1,410.00$
3Calculate accurate quantities of water, sand, and flowable fill reasonable limits 7.5 585.00$
4Consult with experts to assure scope is well defined and peer reviewed 9.0 1,275.00$
5 Identify potential bidders 6.0 570.00$
6 Identify probable/possible means and methods to achieve the goal 8.0 1,090.00$
7 Compile property maps and secure agreements for continuation. 5.3 458.75$
8Prepare advertisement, and bid documents 10.0 1,040.00$
9 Allow for the Program to be adopted w/o liability 2.0 270.00$
10 Identify equipment required for performance (mixer, slurry pump, dredge pump) 5.5 827.50$
11 Determine a method of compensation appropriate for the scope of work 3.0 405.00$
12 Determine a suitable schedule for action including milestones 6.0 830.00$
13 Assistance during Bidding 8.0 1,080.00$
14 Investigation and Recommendation of Contractor 6.0 810.00$
12,661.25$
SUBTOTALS 337.8 41,163.75$
FConstruction Administration @ 10% 4,116.38$
TOTAL 45,280.13$
Attachment number 1 \nPage 3 of 5
Item # 5
4
Evaluation and Enlargement of the Raw Water Supply System
MHS Subtotals
A Preliminary Investigations
1 Discussions with client and others identifying the problem 27 3,385.00$
2Define the components and physical constraints 18 2,230.00$
3Seek and find possible users along the corridor of pipeline. 10 1,310.00$
4 Develop preliminary quantities 4 460.00$
5compose estimates of potential raw water usage 10 1,110.00$
Letter Report, Preliminary Cost Estimate 12 1,500.00$
9,995.00$
B Preliminary Engineering Phase
1 Develop preliminary layout and user map 28.0 2,100.00$
2 Field work sites 16.0 1,080.00$
3Existing Conditions Drawing 1 28.0 1,800.00$
4Existing Conditions Drawing 2 16.0 1,080.00$
5Plant pipe routing of raw water, evaluation of old Ft Gordon pumps for reuse. 12.0 1,160.00$
6 Electrical condition 8.0 920.00$
7Hydraulic considerations 14.0 1,490.00$
9,630.00$
DDesign Engineering Phase
1Cover Sheet 8.0 610.00$
5Plant site plan 25.0 2,135.00$
6 Mechanical Drawing 1 25.0 2,135.00$
7 Electrical Drawing 1 16.0 1,400.00$
9Routing to end customer Drawing 10.0 600.00$
10 Equipment for controls 8.0 920.00$
11 Cost Estimate 25.0 2,255.00$
12 Construction Timeline 10.0 1,200.00$
13 Assistance during Bidding 16.0 2,000.00$
14 Investigation and Recommendation of Contractor 8.0 1,000.00$
11,255.00$
TOTALS 330.0 33,880.00$
Attachment number 1 \nPage 4 of 5
Item # 5
5
High Service redundant feed from the east side of Washington Rd
MHS Subtotals
Preliminary Investigations
Discussions with client and others identifying the problem 27 3,385.00$
Define the apparent problem and physical constraints 18 2,230.00$
Seek and find drawings of previous work in the area of the project. 12 1,380.00$
Develop preliminary quantities 4 460.00$
Obtain pressure record at Washington Rd @ Berkman Rd on High Service System 12 1,220.00$
Letter Report, Preliminary Cost Estimate 16 1,840.00$
10,515.00$
Preliminary Engineering Phase
Field Work at tank site 28.0 2,100.00$
Field work at other sites, Evaluate Metro‐seal valves 16.0 1,080.00$
Existing Conditions Drawing 132.02,040.00$
Existing Conditions Drawing 220.01,320.00$
Pump Sizing and Layout 12.0 1,160.00$
Electrical sizing 8.0 920.00$
Model evaluation of diurnal curve, summer time 14.0 1,490.00$
10,110.00$
Design Engineering Phase
Cover Sheet 8.0 610.00$
Soil Erosion and Sediment Control Sheet 113.0855.00$
Soil Erosion and Sediment Control Sheet 212.0720.00$
Soil Erosion and Sediment Control Sheet 312.0720.00$
Site Plan 37.0 2,855.00$
Mechanical Drawing, Metro‐seal location drawings 37.0 2,855.00$
Electrical Drawing 36.0 3,040.00$
Instrumentation Drawing 30.0 2,350.00$
Equipment Housing Drawing 20.0 1,200.00$
Identify equipment required for performance 8.0 920.00$
Cost Estimate 25.0 2,255.00$
Construction Timeline 10.0 1,200.00$
Assistance during Bidding 16.0 2,000.00$
Investigation and Recommendation of Contractor 8.0 1,000.00$
19,580.00$
SUBTOTALS 467.0 43,205.00$
Construction Administration @ 15% 6,480.75$
Reimbursables 2,000.00$
TOTAL 51,685.75$
Attachment number 1 \nPage 5 of 5
Item # 5
Engineering Services Committee Meeting
8/27/2012 1:00 PM
Options for the Augusta, Georgia Municipal Building Renovations and Modernization
Department:Recreation, Parks and Facilities
Caption:Motion approve the recommendation of the Administrator to
proceed with Option 2d and identify additional funding sources
for Commission approval for the Augusta, Georgia Municipal
Building Renovations and Modernization Project. (Approved by
Engineering Services Committee August 13, 2012-deferred
back to committee by the Commission's August 21,2012
meeting)
Background:The design for the Municipal Building Renovations has
progressed through the Design Narrative and Schematic Design
phases and is ready to move into the Construction Document
phase. During the Code Review process it was discovered that the
stairways and elevators did not meet current code requirements.
The stairway can be brought up to code with some modifications.
However, the optimum solution for the elevators, which require an
enclosed smoke lobby and are not ADA Compliant, is to construct
a 9-story addition to the building to house new code compliant
elevators. To accomplish this, the construction costs exceed the
anticipated budget for this project. The purpose of this agenda
item is to present options to the Commission for their
consideration.
Analysis:Presentation of data.
Financial Impact:To Be Determined.
Alternatives:To Be Determined.
Recommendation:To Be Determined.
Funds are Available
in the Following
Accounts:
To Be Determined.
Cover Memo
Item # 6
REVIEWED AND APPROVED BY:
Cover Memo
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