HomeMy WebLinkAbout2012-08-13-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 8/13/2012- 1:00 PM
ENGINEERING SERVICES
1. Approve 2012 Utilities Refunding Bond Reimbursement
Resolution and Update.
Attachments
2. Approve award to Beam's Contracting in the amount of
$569,025.00 for Emergency Bid Item #12-183, Closure of
Collapsing Abandoned Sewer on Doug Barnard Parkway.
Attachments
3. Approve contract award to Khafra Engineering Consultants,
Inc. in the amount of $80,403.00 for the fees associated with
performing the required NPDES Storm Water Monitoring on
various Augusta Utilities Projects.
Attachments
4. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Granite Hill Subdivision, Section
Three “B”.
Attachments
5. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Granite Hill Subdivision, Section
Three.
Attachments
6. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Hayne’s Station Subdivision, Phase I.
Attachments
7. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Manchester Subdivision, Section Six.
Attachments
8. Motion to approve the minutes of the Engineering Services
Committee held on July 30, 2012.
Attachments
www.augustaga.gov
9. Presentation of options, along with funding sources, for the
Augusta, Georgia Municipal Building Renovations and
Modernization Project.
Attachments
10. Motion to approve the construction of the Frontage Road
Extension and task the Administrator with identifying the
funding source for Commission approval.
Attachments
Engineering Services Committee Meeting
8/13/2012 1:00 PM
2012 Utilities Bond Refunding Reimbursement Resolution and Update
Department:Utilities, Tom Wiedmeier, Director
Caption:Approve 2012 Utilities Refunding Bond Reimbursement
Resolution and Update.
Background:Utilities is planning the previously approved 2012 Bond
Refunding.
Analysis:The attached reimbursement resolution allows funds that are spent
on bond projects prior to the issuance of the bonds to be
reimbursed from bond proceeds. The Financial Advisor
recommends the approval for the Reimbursement Resolution and
will provide an update the status of the Bond Issue.
Financial Impact:To be determined
Alternatives:n/a
Recommendation:Approve reimbursement resolution
Funds are Available
in the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
RESOLUTION
WHEREAS, Augusta, Georgia (the “Consolidated Government”) intends to
intends to pay for certain capital costs incurred in connection with water and sewer system
improvement projects (the “Project”); and
WHEREAS, all or a portion of the costs of the Project will be financed with the
proceeds of tax-exempt obligations (the “Bonds”) to be issued by the Consolidated Government;
and
WHEREAS, prior to the issuance of the Bonds, the Consolidated Government
may pay for all or a portion of the costs of the Project from water and sewerage system revenues;
and
WHEREAS, the Consolidated Government anticipates reimbursing itself with
Bond proceeds for the costs of the Project paid by it prior to the issuance of the Bonds; and
NOW, THEREFORE, be it resolved by the Augusta-Richmond County
Commission, as follows:
1. The Consolidated Government reasonably expects to reimburse itself with
proceeds of the Bonds for the costs of the Project paid by it prior to the issuance of the Bonds to
the extent permitted by Section 1.150-2 of the Income Tax Regulations.
2. The maximum principal amount of Bonds which the Consolidated Government
presently expects to be issued relating to the Project is currently estimated to be $40,000,000.
3. All acts of the officers and employees of the Consolidated Government which are
in conformity with the purposes and intents of this resolution shall be, and the same hereby are,
in all respects approved and confirmed.
4. This resolution shall take effect immediately upon its adoption.
Adopted this ___ day of August, 2012.
AUGUSTA, GEORGIA
(SEAL)
Attest: Mayor
Clerk
Attachment number 1 \nPage 1 of 2
Item # 1
CLERK’S CERTIFICATE
The undersigned Clerk of Augusta, Georgia (the “Consolidated Government”)
DOES HEREBY CERTIFY that the foregoing pages of typewritten matter constitute a true and
correct copy of a resolution adopted by the Augusta-Richmond County Commission, at a
meeting which was duly called and assembled on the ___day of August, 2012, at which meeting
a quorum was present and acting throughout, and that the original of said resolution appears in
the minute book of the Consolidated Government which is in my custody and control.
WITNESS my hand this ____ day of August, 2012.
___________________________________
Clerk
Attachment number 1 \nPage 2 of 2
Item # 1
Engineering Services Committee Meeting
8/13/2012 1:00 PM
Award contract for Emergency Bid Item #12-183, Closure of Collapsing Abandoned Sewer on Doug
Barnard Parkway to Beam's Contracting.
Department:Augusta Utilities Department
Caption:Approve award to Beam's Contracting in the amount of
$569,025.00 for Emergency Bid Item #12-183, Closure of
Collapsing Abandoned Sewer on Doug Barnard Parkway.
Background:The abandoned existing sewer between Gordon Highway and Dan
Bowles Road located beneath Doug Barnard Parkway was
replaced recently with a new sewer system. There have been three
to four roadway sinks failures recently that are considered caused
due to the abandoned sewer deteriorating and collapsing. The
project will fill any existing voids in and around the abandoned
sewer pipeline to prevent this from occuring in the future.
Analysis:The Augusta Utility Department issued a request for sealed bids
for Emergency Bid Item #12-183, Closure of Collapsing
Abandoned Sewer on Doug Barnard Parkway, due by 11:00 am
Friday, August 3, 2012. Bids were opened and three vendors met
all requirements and therefore their bids were accepted. The
results were as follows: Beam’s Contracting $569,025.00, Mabus
Bros Construction $720,592.00, Blair Construction $788,368.00.
Beam’s Contracting was found to be the lowest responsible bidder
and therefore has been recommended for the award of this
contract.
Financial Impact:The lowest responsible bid for the construction of this project was
$569,025.00. These funds are available from the following
account: 510043420-5425210/80210168-5425210.
Alternatives:No alternatives are recommended.
Recommendation:It is recommended that the construction contract for Emergency
Bid Item #12-183, Closure of Collapsing Abandoned Sewer on
Doug Barnard Parkway to Beam's Contracting be awarded to
Beam's Contracting.Cover Memo
Item # 2
Funds are Available
in the Following
Accounts:
$569,025.00 from account 510043420-5425210/80210168-
5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
Attachment number 1 \nPage 1 of 1
Item # 2
Attachment number 2 \nPage 1 of 1
Item # 2
Municipal Engineering Water Plants – Distribution Systems Wastewater Plants – Collection Systems Investigations – Planning Studies
Recreational Facilities
Industrial Parks – Land Development
Industrial – Medical – Commercial Facilities
Civil – Structural – Mechanical
Electrical – Instrumentation
Joseph J. Tankersley, P. E. Jorge E. Jiménez, P. E. Charles D. Drown, P. E. Stacey W. Gordon, P. E.
John R. Armstrong, P. E., Retired
Ted W. Ellis, P. E., Retired
Founded 1946
ZIMMERMAN, EVANS AND LEOPOLD, INC.
(706) 724-5627 – Fax (706) 724-5789
435 Telfair Street Augusta, Georgia 30901-2494
August 7, 2012
Mr. Tom Wiedmeier, P.E., Director
Augusta Utilities Department
360 Bay St., Ste 180
Augusta, GA 30901
RE: Closure of Abandoned Sewer in Doug Barnard Parkway
Dear Mr. Wiedmeier:
We have reviewed the bids for the referenced project received by the Procurement Department
on August 3, 2012. The low bidder was Beam’s Contracting of Beech Island, SC. We
recommend the project be awarded to the low bidder in the amount of $ 569,025.00.
If you have any questions in this regard, please let us know.
Sincerely yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Jorge E. Jiménez, P. E.
Principal
JEJ:st
cc: Geri Sams, Purchasing Dept.
Attachment number 3 \nPage 1 of 1
Item # 2
Emergency Invitation To Bid
Emergency Sealed bids will be received at this office until Friday, July 27, 2012 @ 11:00 a.m. for furnishing:
Emergency Bid Item #12-183 Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway Augusta
Utilities Department
Emergency BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Emergency BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from the Procurement Department. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods
or services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that acquisition of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department, 530 Greene Street, Room
605 on Thursday, July 12, 2012 @ 2:00 p.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, July 16, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Deputy Administrator
Tom Wiedmeier Utilities Department
Jerry Delaughter Utilities Department
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 2
VENDORS Attachment B E-Verify #
Addendums
1 & 2 Bid Bond Lump Sum
Beam's Contracting
15030 Atomic Road
Beech Island, SC 29842
Yes 167300 Yes Yes $ 569,025.00
Blair Construction
P O Box 770
Evans, GA 30809
Yes 224004 Yes Yes $ 788,368.00
Mabus Bros Construction
920 Molly Pond Road
Augusta, GA 30901
Yes 91818 Yes Yes $ 720,592.00
EMERGENCY
Bid Item #12-183
Closure of Collapsing Abandoned Sewer on Doug Barnard Parkway
for Augusta, Georgia - Utilities Department
Bid Due: Friday, August 3, 2012 @ 11:00 a.m.
Page 1 of 1
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Attachment number 6 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
8/13/2012 1:00 PM
Award NPDES Storm Water Monitoring contract for Augusta Utilities Department RFQ 12-156
Department:Augusta Utilities Department
Caption:Approve contract award to Khafra Engineering Consultants, Inc.
in the amount of $80,403.00 for the fees associated with
performing the required NPDES Storm Water Monitoring on
various Augusta Utilities Projects.
Background:The Augusta Utilities Department issued a RFQ to qualified
companies to perform the required tasks related to National
Pollutant Discharge Elimination System (NPDES) storm water
monitoring in association with AUD projects. These services will
be required for one year with the option to renew for an additional
year. The Selection Board rated the top 3 companies as Khafra
Engineering, ATC Associates, and Moreland Altobelli Associates
respectively.
Analysis:Augusta Utilities Department management met with management
of Khafra Engineering Consultants, Inc. to negotiate costs. The
pricing for services by Khafra Engineering Consultants, Inc. were
found to be competitive with similar firms in the area and
considered fair and reasonable.Therefore,Khafra Engineering is
recommended for contract award.
Financial Impact:The final amount submitted for the services outlined in the project
was $80,403.00. These funds are available from the following
account: 507043490-5212115 / 81000010-5212115.
Alternatives:1. Reject the award of the engineering contract, which would
delay the construction of various AUD projects so the NPDES
requirements are being met.
Recommendation:It is recommended that the contract for the NPDES services be
approved for $80,403.00.
Funds are Available
in the Following $80,403.00 from account 507043490-5212115 / 81000010-
5212115.Cover Memo
Item # 3
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Attachment number 2 \nPage 1 of 7
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Project Cost for
ONE Monitoring
Sites
Number of
Project
Occurences
(Assumptions)
Total Cost
Maintain Logs Every 14 days 130 6 780$
Report Results to EPD 1/Month 284 3 852$
Installation 1 216 1 216$
Maintain/Monitor Equipment Daily Lump Lump 2,205$
Removal 1 216 1 216$
Bi-Weekly - BMP's Every 14 days 108 6 648$
Monthly - BMP's 1/Month 144 3 432$
After Qualifying Rainfall 0.5+ Inches 144 6 864$
Sample Nephelometric Turbidity (NTU)After Qualifying Rain 265 6 1,590$
7,803$
KHAFRA Engineering - Storm Water Monitoring Fees
Task Task Frequency per
Project Site
Cost Basis
Project: Number One (90 Days)
Program Management
Equipment Management
Monitoring & Inspections
TOTAL PROJECT COST
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Project Cost for
ONE Monitoring
Sites
Number of
Project
Occurences
(Assumptions)
Total Cost
Maintain Logs Every 14 days 130 8 1,040$
Report Results to EPD 1/Month 284 4 1,136$
Installation 1 216 1 $216
Maintain/Monitor Equipment Daily Lump Lump 2,940$
Removal 1 216 1 216$
Bi-Weekly - BMP's Every 14 days 108 8 864$
Monthly - BMP's 1/Month 144 4 576$
After Qualifying Rainfall 0.5+ Inches 144 8 1,152$
Sample Nephelometric Turbidity (NTU)After Qualifying Rain 282 8 2,256$
10,396$
Project: Number TWO (120 Days)
Program Management
Equipment Management
Monitoring & Inspections
TOTAL PROJECT COST
KHAFRA Engineering - Storm Water Monitoring Fees
Task Task Frequency per
Project Site
Cost Basis
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Project Cost for
TWO Monitoring
Sites
Number of
Project
Occurences
(Assumptions)
Total Cost
Maintain Logs Every 14 days 163 10 1,630$
Report Results to EPD 1/Month 426 5 2,130$
Installation 1 323 1 323$
Maintain/Monitor Equipment Daily Lump Lump 5,772$
Removal 1 323 1 323$
Bi-Weekly - BMP's Every 14 days 180 10 1,800$
Monthly - BMP's 1/Month 216 5 1,080$
After Qualifying Rainfall 0.5+ Inches 216 10 2,160$
Sample Nephelometric Turbidity (NTU)After Qualifying Rain 386 10 3,860$
19,078$
Program Management
Equipment Management
Monitoring & Inspections
TOTAL PROJECT COST
KHAFRA Engineering - Storm Water Monitoring Fees
Task Task Frequency per
Project Site
Cost Basis
Project: Number THREE (150 Days)
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Project Cost for
TWO Monitoring
Sites
Number of
Project
Occurences
(Assumptions)
Total Cost
Maintain Logs Every 14 days 163 12 1,956$
Report Results to EPD 1/Month 426 6 2,556$
Installation 1 323 1 323$
Maintain/Monitor Equipment Daily Lump Lump 6,939$
Removal 1 323 1 323$
Bi-Weekly - BMP's Every 14 days 180 12 2,160$
Monthly - BMP's 1/Month 216 6 1,296$
After Qualifying Rainfall 0.5+ Inches 216 12 2,592$
Sample Nephelometric Turbidity (NTU)After Qualifying Rain 483 12 5,796$
23,941$
Program Management
Equipment Management
Monitoring & Inspections
TOTAL PROJECT COST
KHAFRA Engineering - Storm Water Monitoring Fees
Task Task Frequency per
Project Site
Cost Basis
Project: Number FOUR (180 Days)
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Project Cost for
ONE Monitoring
Sites
Number of
Project
Occurences
(Assumptions)
Total Cost
Maintain Logs Every 14 days 130 14 1,820$
Report Results to EPD 1/Month 284 7 1,988$
Installation 1 216 1 216$
Maintain/Monitor Equipment Daily Lump Lump 5,145$
Removal 1 216 1 216$
Bi-Weekly - BMP's Every 14 days 108 14 1,512$
Monthly - BMP's 1/Month 144 7 1,008$
After Qualifying Rainfall 0.5+ Inches 144 14 2,016$
Sample Nephelometric Turbidity (NTU)After Qualifying Rain 376 14 5,264$
19,185$
Project: Number FIVE (210 Days)
Program Management
Equipment Management
Monitoring & Inspections
TOTAL PROJECT COST
KHAFRA Engineering - Storm Water Monitoring Fees
Task Task Frequency per
Project Site
Cost Basis
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Project 1 Occurances Cost/Unit Project 2 Occurances Cost/Unit Project 3 Occurances Cost/Unit Project 4 Occurances Cost/Unit Project 5 Occurances Cost/Unit
Number of Monitoring Sites 1 1 2 2 1
Number of Days 90 120 150 180 210
Maintain Logs 780$ 6 130$ 1,040.00$ 8 130.00$ 1,630.00$ 10 163.00$ 1,956.00$ 12 163.00$ 1,820.00$ 14 130.00$
Report Results to EPD 852$ 3 284$ 1,136.00$ 4 284.00$ 2,130.00$ 5 426.00$ 2,556.00$ 6 426.00$ 1,988.00$ 7 284.00$
Installation 216$ 1 216$ 216.00$ 1 216.00$ 323.00$ 1 323.00$ 323.00$ 1 323.00$ 216.00$ 1 216.00$
Maintain/Monitor Equipment 2,205$ LUMP LUMP 2,940.00$ LUMP LUMP 5,772.00$ LUMP LUMP 6,939.00$ LUMP LUMP 5,145.00$ LUMP LUMP
Removal 216$ 1 216$ 216.00$ 1 216.00$ 323.00$ 1 323.00$ 323.00$ 1 323.00$ 216.00$ 1 216.00$
Bi‐weekly BMP's 648$ 6 108$ 864.00$ 8 108.00$ 1,800.00$ 10 180.00$ 2,160.00$ 12 180.00$ 1,512.00$ 14 108.00$
Monthly BMP's 432$ 3 144$ 576.00$ 4 144.00$ 1,080.00$ 5 216.00$ 1,296.00$ 6 216.00$ 1,008.00$ 7 144.00$
After Qualifying Rainfall 864$ 6 144$ 1,152.00$ 8 144.00$ 2,160.00$ 10 216.00$ 2,592.00$ 12 216.00$ 2,016.00$ 14 144.00$
NTU 1,590$ 6 265$ 2,256.00$ 8 282.00$ 3,860.00$ 10 386.00$ 5,796.00$ 12 483.00$ 5,264.00$ 14 376.00$
TOTAL 7,803$ 10,396.00$ 19,078.00$ 23,941.00$ 19,185.00$
TOTAL (5 Project) 80,403$
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Evaluation Criteria
PTS
ATC Associates Inc
1453 Greene Street, Suite
A
Augusta, GA 30901
CSRA Testing &
Engineering Co
1005 Emmett Street, Ste A
Augusta, GA 30904
Khafra Engineering
PO Box 6643
North Augusta, SC 29861
Moreland Altobelli
Associates
2211 Beaver Ruin Road
Ste 190
Norcross, GA 30071
1. Experience with similar projects
25 21.3 21.0 25.0 21.3
2. Company accreditations
25 23.3 22.7 25.0 24.7
3. NPDES turbidity sampling and testing
experience
20 18.0 15.7 20.0 18.0
4. NPDES field inspection experience
30 25.0 19.3 26.7 23.0
Total 100 87.7 78.7 96.7 87.0
Cumulative Evaluation Sheet RFQ Item #12-156
NPDES Storm Water Monitoring
for Augusta, Georgia – Utilities Department
Attachment number 3 \nPage 1 of 1
Item # 3
Request for Qualifications
Request for Qualifications will be received at this office until Wednesday, May 30, 2012 @ 11:00 a.m. for
furnishing:
RFQ Item #12-156 NPDES Storm Water Monitoring for Augusta Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Friday, May 18, 2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received
by mail or hand delivered.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that acquisition of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 26, May 3, 10, 17, 2012
Metro Courier May 2, 2012
cc: Tameka Allen Deputy Administrator
Tom Wiedimier Utilities Department
Jerry Delaughter Utilities Department
Jennifer Marshall Utilities Department
Revised: 8/15/2011
Attachment number 4 \nPage 1 of 1
Item # 3
VENDORS Attachment B E-Verify Original 6 Copies
ATC Associates Inc
1453 Greene Street, Suite A
Augusta, GA 30901
YES 46692 YES YES
CSRA Testing & Engineering Co
1005 Emmett Street, Ste A
Augusta, GA 30904
YES 138689 YES YES
Khafra Engineering
PO Box 6643
North Augusta, SC 29861
YES 55591 YES YES
Moreland Altobelli Associates
2211 Beaver Ruin Road Ste 190
Norcross, GA 30071
YES 53328 YES YES
Graves Engineering Services
1220 W Wheeler Parkway
Augusta, GA 30907
MC2
1275 Shiloh Road NW Ste 2620
Kennesaw, GA 30144
National Salvage & Service
6755 Old State Road 37 South
Bloomington, IN 47401
Nova Engineering
3640 Kennesaw N Ind Pkwy Ste E
Kennesaw, GA 30144
Qore Property Sciences
645 B Frontage Road NW
Augusta, GA 30907
Reliant Environmental
6131 Washington Road
Appling, GA 30802
Shaw Environmental & Infrastructure
11560 Great Oaks Way, Ste 500
Alpharetta, GA 30022
Zel Engineers
435 Telfair Street
Augusta, GA 30901
RFQ Opening
RFQ Item #12-156
NPDES Storm Water Monitoring
for Augusta, Georgia – Utilities Department
RFQ Due: Wednesday, May 30, 2012 @ 11:00 a.m.
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Engineering Services Committee Meeting
8/13/2012 1:00 PM
Granite Hill Section Three "B"
Department:Engineering Department-Abie L. Ladson, P.E., CPESC
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Granite Hill Subdivision, Section Three
“B”.
Background:The final plat for Granite Hill Subdivision, Section Three “B” was
approved by the Commission on January 17, 2012. The
subdivision design and plat for this section, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolution submitted by the Engineering and Augusta
Utilities Departments for Granite Hill Subdivision, Section Three
“B”. 2. Do not approve and risk litigation.
Cover Memo
Item # 4
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
8/13/2012 1:00 PM
Granite Hill, Section Three
Department:Engineering Department-Abie L. Ladson, P.E., CPESC
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Granite Hill Subdivision, Section Three.
Background:The final plat for Granite Hill Subdivision, Section Three was
approved by the Commission on November 16, 2010. The
subdivision design and plat for this section, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Granite Hill Subdivision, Section Three.
2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 5
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
8/13/2012 1:00 PM
Hayne's Station Phase I
Department:Engineering-Abie L. Ladson, P.E., CPESC, Director
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Hayne’s Station Subdivision, Phase I.
Background:The final plat for Hayne’s Station Subdivision, Phase I was
approved by the Commission on January 17, 2012. The
subdivision design and plat for this section, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Hayne’s Station Subdivision, Phase I. 2.
Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 6
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
8/13/2012 1:00 PM
Manchester Section Six
Department:Engineering-Abie L. Ladson, P.E., CPESC
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Manchester Subdivision, Section Six.
Background:The final plat for Manchester Subdivision, Section Six was
approved by the Commission on February 21, 2012. The
subdivision design and plat for this section, including the storm
drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the road and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deeds and
maintenance agreements, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Manchester Subdivision, Section Six. 2.
Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 7
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
8/13/2012 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on July 30, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
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Engineering Services Committee Meeting
8/13/2012 1:00 PM
Options for the Augusta, Georgia Municipal Building Renovations and Modernization
Department:Recreation, Parks and Facilities
Caption:Presentation of options, along with funding sources, for the
Augusta, Georgia Municipal Building Renovations and
Modernization Project.
Background:The design for the Municipal Building Renovations has
progressed through the Design Narrative and Schematic Design
phases and is ready to move into the Construction Document
phase. During the Code Review process it was discovered that the
stairways and elevators did not meet current code requirements.
The stairway can be brought up to code with some modifications.
However, the optimum solution for the elevators, which require an
enclosed smoke lobby and are not ADA Compliant, is to construct
a 9-story addition to the building to house new code compliant
elevators. To accomplish this, the construction costs exceed the
anticipated budget for this project. The purpose of this agenda
item is to present options to the Commission for their
consideration.
Analysis:Presentation of data.
Financial Impact:To Be Determined.
Alternatives:To Be Determined.
Recommendation:To Be Determined.
Funds are Available
in the Following
Accounts:
To Be Determined.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Engineering Services Committee Meeting
8/13/2012 1:00 PM
Frontage Road Extension
Department:Clerk of Commission
Caption:Motion to approve the construction of the Frontage Road
Extension and task the Administrator with identifying the funding
source for Commission approval.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10