HomeMy WebLinkAbout2012-05-07-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 5/7/2012- 1:00 PM
ENGINEERING SERVICES
1. Presentation by Mr. Greg Peverall of Waste Management
regarding the 2013 Solid Waste Collection Contract.
Attachments
2. Presentation by Ms. Mary O'Brien of Advanced Disposal
regarding the 2013 Solid Waste Collection Contract.
Attachments
3. Discuss 2013 Solid Waste Collection Contract.
Attachments
4. Motion to approve and accept Deeds of Dedication for
Sanitary Sewer off Augusta West Parkway.
Attachments
5. Motion to approve and accept easement deeds for the Dixon
Airline Road gravity sanitary sewer.
Attachments
6. Consider Proposal for Golf Course Water Rates.
Attachments
7. Consider Cost Sharing Agreement for Utility Work related to
Goodwill Expansion.
Attachments
8. Motion to award a contract modification to Roof Professionals,
Inc. for additional roofing and HVAC upgrades at the
Highland Avenue Water Treatment Filter Plant (HAWTP)
complex in the amount of $58,395.
Attachments
9. Motion to approve the acquiring of a parcel or tract of property
in fee simple located at 4010 Deans Bridge Road for a
purchase price of $37,000.00, as more fully described in the
Sales Option between Southeastern Paralyzed Veterans of
America f/k/a Georgia Carolina Paralyzed Veterans
Association, Inc., as owner, and Augusta, Georgia, as optionee,
attached as Exhibit A, in connection with the Fort Gordon Gate
4 Water Main and Pumping Station Project, as well as the
Attachments
www.augustaga.gov
acquiring of a 5,224 sq. ft. temporary construction
easement. Said temporary easement will revert to owner upon
completion, testing and acceptance of the public sanitary
sewer.
10. Approve entering into an agreement with Georgia Power,
stating that the City of Augusta will pay for the Transmission
Facility Relocation Costs on the Marvin Griffin Road Project
in accordance with the estimate totaling $160,370.00, Change
Number Four, CPB# 323-041110-296823603. Also, approve
the two Utility Relocation Agreements to be executed by the
City of Augusta Legal Counsel and the Mayor and approve
payment upon completion of the work as requested by Augusta
Engineering Department.
Attachments
11. Motion to approve the minutes of the Engineering Services
Committee held on April 23, 2012.
Attachments
Engineering Services Committee Meeting
5/7/2012 1:00 PM
Greg Peverall
Department:Clerk of Commission
Caption:Presentation by Mr. Greg Peverall of Waste Management
regarding the 2013 Solid Waste Collection Contract.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Mary O'Brien
Department:Clerk of Commission
Caption:Presentation by Ms. Mary O'Brien of Advanced Disposal
regarding the 2013 Solid Waste Collection Contract.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Discuss 2013 Solid Waste Contract
Department:Environmental Services
Caption:Discuss 2013 Solid Waste Collection Contract.
Background:The current Solid Waste Collections contract is on a month-to-
month basis and is anticipated to end at the end of 2012. For the
past six years, Augusta residents have had twice per week
household trash service with one 96-gallon cart; plus once per
week recycling service, yard waste service, and bulky item
service. All of these items are included in the annual fees paid by
the property owners at the end of each year. There is also the
option of having an additional household trash cart for an
additional fee. As such, the Environmental Services Department
worked closely with the Procurement Department and issued RFP
11-112. Per the Procurement Code, responses have been received,
scored, and negotiations have commenced with the highest-ranked
respondents.
Analysis:As the Environmental Services Department progressed through
detailed negotiations with each company, it became apparent that
Augusta has two basic options for solid waste collections services
beginning in 2013: Option A: Award the entire county service
area to one service provider. Option B: Award the service area to
two service providers. Option A, above, would require award to
one company and would provide uniform service to all customers
in the service area. This company has a proven track record and is
required, on a corporate level; to adhere to strict metrics for
service misses, complaints, and such. This is a local company,
with a current office location in Richmond County and has the
best overall financial health of those that responded to the RFP.
They are willing to provide employment opportunities to
displaced workers from other companies, although they choose
not to use subcontractors. The company provided a well-defined
implementation and technology plan as well as a willingness to
convert all non-contract assets to CNG. This would provide
benefits to Augusta as Augusta hovers on non-attainment. In
addition, this company is able to provide incentive-based
recycling programs for those that would be willing to participate,
household hazardous waste disposal services, and many other
Cover Memo
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programs could be available to the customer. In short, should one
company be chosen to provide service to the entire service area,
the extra benefits to the customer and to the consumer are great.
Option B, above, provides for two service providers and the three
collection areas would be awarded accordingly (each would be
responsible for approximately the same number of homes). This
option would be awarded to the second and third-highest scoring
respondents to the RFP. The highest-scoring respondent’s
proposal was tailored to provide service to the entire service area
and therefore is not a good fit for this model. This option would
provide for a potentially easier transition as the companies are
currently providing service to Augusta residents. In addition they
are both willing to use subcontractors for a portion of the work (20
– 25%); and because of the requirements for the use of CNG
collection vehicles, one of the companies is willing to allow the
subcontractor to use their vehicles, thereby eliminating the need
for the subcontractors to have to purchase trucks – a very creative
solution which allows for subcontractor participation but also
controls the maintenance costs and reduces the overhead for the
subcontractors. These two companies did provide additional
incentives to Augusta’s landfill in the form of additional
guaranteed tonnage each month and incentives to the CNG
program. The pricing for these two options are in-line with our
current pricing structure and would be economical for the
consumer. However, Option B would essentially eliminate the
ability of Augusta to provide the extra incentive-based programs
to all customers.
Financial Impact:The financial impact of the two options presented above is
outlined in the tables below. Table A corresponds to Option A and
Table B corresponds to Option B. Both are shown in relation to
the average current contracted price per home. Table A (Option
A): Service Level* Once per week household collection Price
Differential (per home) $1.08 + 0.37 (recycle bank) + 0.52 (at-
your-door) = $1.97 Twice per week household collection Price
Differential (per home) $3.33+ 0.37 (recycle bank) + 0.52 (at-
your-door) = $4.22 Table B (Option B): Service Level* Once per
week household collection Price Differential (per home) -$1.50
Twice per week household collection Price Differential (per
home) $2.48 *The service level also includes once per week
recycling collection, bulky waste collection, and yard waste
collection.
Alternatives:Alternatives: 1. Choose Option A or B and a corresponding
service level. 2. Do not choose an option and jeopardize the ability
of Augusta to continue servicing trash.
Recommendation:Choose Option A or B and a corresponding service level.
Cover Memo
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Funds are Available
in the Following
Accounts:
Funds will be budgeted based on the selected options.
REVIEWED AND APPROVED BY:
Cover Memo
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Department: Environmental Services
Caption: Discuss 2013 Solid Waste Collection Contract.
Background:
The current Solid Waste Collections contract is on a month-to-month basis and is anticipated to end at
the end of 2012. For the past six years, Augusta residents have had twice per week household trash
service with one 96-gallon cart; plus once per week recycling service, yard waste service, and bulky
item service. All of these items are included in the annual fees paid by the property owners at the end
of each year. There is also the option of having an additional household trash cart for an additional
fee. As such, the Environmental Services Department worked closely with the Procurement
Department and issued RFP 11-112. Per the Procurement Code, responses have been received, scored,
and negotiations have commenced with the highest-ranked respondents.
Analysis:
As the Environmental Services Department progressed through detailed negotiations with each
company, it became apparent that Augusta has two basic options for solid waste collections services
beginning in 2013:
Option A: Award the entire county service area to one service provider.
Option B: Award the service area to two service providers.
Option A, above, would require award to one company and would provide uniform service to all
customers in the service area. This company has a proven track record and is required, on a corporate
level; to adhere to strict metrics for service misses, complaints, and such. This is a local company, with
a current office location in Richmond County and has the best overall financial health of those that
responded to the RFP. They are willing to provide employment opportunities to displaced workers
from other companies, although they choose not to use subcontractors. The company provided a well-
defined implementation and technology plan as well as a willingness to convert all non-contract assets
to CNG. This would provide benefits to Augusta as Augusta hovers on non-attainment. In addition,
this company is able to provide incentive-based recycling programs for those that would be willing to
participate, household hazardous waste disposal services, and many other programs could be available
to the customer. In short, should one company be chosen to provide service to the entire service area,
the extra benefits to the customer and to the consumer are great.
Option B, above, provides for two service providers and the three collection areas would be awarded
accordingly (each would be responsible for approximately the same number of homes). This option
would be awarded to the second and third-highest scoring respondents to the RFP. The highest-scoring
respondent’s proposal was tailored to provide service to the entire service area and therefore is not a
good fit for this model. This option would provide for a potentially easier transition as the companies
are currently providing service to Augusta residents. In addition they are both willing to use
subcontractors for a portion of the work (20 – 25%); and because of the requirements for the use of
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CNG collection vehicles, one of the companies is willing to allow the subcontractor to use their
vehicles, thereby eliminating the need for the subcontractors to have to purchase trucks – a very
creative solution which allows for subcontractor participation but also controls the maintenance costs
and reduces the overhead for the subcontractors. These two companies did provide additional
incentives to Augusta’s landfill in the form of additional guaranteed tonnage each month and
incentives to the CNG program. The pricing for these two options are in-line with our current pricing
structure and would be economical for the consumer. However, Option B would essentially eliminate
the ability of Augusta to provide the extra incentive-based programs to all customers.
Financial Impact:
The financial impact of the two options presented above is outlined in the tables below. Table A
corresponds to Option A and Table B corresponds to Option B. Both are shown in relation to the
average current contracted price per home.
Table A (Option A):
Service Level* Price Differential (per home)
Once per week household collection $1.08 + 0.37 (recycle bank) + 0.52 (at-your-door) = $1.97
Twice per week household collection $3.33+ 0.37 (recycle bank) + 0.52 (at-your-door) = $4.22
Table B (Option B):
Service Level* Price Differential (per home)
Once per week household collection -$1.50
Twice per week household collection $2.48
*The service level also includes once per week recycling collection, bulky waste collection, and yard
waste collection.
Alternatives: 1. Choose Option A or B and a corresponding service level.
2. Do not choose an option and jeopardize the ability of Augusta to continue servicing
trash.
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REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Wednesday, April 27, 2011 @ 3:00 p.m. for furnishing:
RFP Item #11-112 Solid Waste & Recyclable Collection Services for Solid Waste Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Meeting will be held on Friday,
April 1, 2011 @ 11:00 a.m. in the Procurement Department 530 Greene Street, Room 605. All questions must
be submitted by fax at 706 821-2811 or by email to procbidandcontract@augustaga.gov by Monday,
April 11, 2011 @ 5:00 p.m. No RFP will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia
does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia s the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 10, 17, 24, 31, 2011
Metro Courier March 16, 2011
cc: Tameka Allen Interim Deputy Administrator
Mark Johnson Solid Waste
Lori Videtto Solid Waste
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RFP Item #11-112
Solid Waste Recyclables Collection Services
for the City of Augusta - Solid Waste Department
RFP Due: Thursday, June 23, 2011 @ 3:00 p.m.
VENDORS Attachment B Bidders
Form Bid Bond Addendums
1 - 6 Original 6 Copies Fee Proposal
Advanced Disposal
5734 Columbia Road
Grovetown GA 30813
YES YES YES YES YES YES YES
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
YES YES YES YES YES YES YES
Waste Management
208 Prep Phillips Drive
Augusta GA 30901
YES YES YES YES YES YES YES
Waste Pro
1405 Danielsville Road
Athens GA 30601
YES YES YES YES YES YES YES
Berry Smith Sanitation
1308 New Savannah Road
Augusta GA 30901
A-1 Sanitation Service
3452-B Peach Orchard Road
Augusta GA 30906
Metro-Waste
1824 Wylds Road Suite A5
Augusta GA 30909
Republic Services, Inc.
84 Clifton Blvd
Savannah GA 31408
Veolia ES Solid Waste
1101 Hawkins Street
Valdosta GA 31601
Augusta Disposal
Po Box 334
Evans GA 30809
Choice Environmental
2860 State Road 84
Fort Lauderdale, FL 33312
Clean Energy
3988 Shadow Loch Drive
Suwanee GA 30024
Coleman Sanitation
3010 Georgia Road
Augusta GA 30906
Columbia Waste
1064 Franke Industrial Boulevard
Augusta GA 30901
Dorado Services Inc
195 W Seminole Boulevard
Sanford FL 32771
Gallop & Associates
2911 Point West Drive
Augusta GA 30909
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
Precision Waste Services
Po Box 446
Thomson GA 30824
Richmond Waste Inc
Po Box 6887
Augusta GA 30916
Submitted No Bid Response
Submitted No Bid Response
Submitted No Bid Response
Submitted No Bid Response
Non-Compliant
Attachment B missing E-Verify Number
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RFP Item #11-112
Solid Waste Recyclables Collection Services
for the City of Augusta - Solid Waste Department
RFP Due: Thursday, June 23, 2011 @ 3:00 p.m.
VENDORS Attachment B Bidders
Form Bid Bond Addendums
1 - 6 Original 6 Copies Fee Proposal
Schaefer Systems
4235 Marsh Landing Blvd Apt 432
Jacksonville Beach FL 32250
Spartan Waste
3668 Sterling Ridge Way
Decatur GA 30032
Unity Disposal & Recycling Llc
14862 Old Gunpowder Road
Laurel MD 20707
Waste Industries
2699 Cochran Industrial Blvd
Douglasville GA 30134
World Waste Recycling Inc
3547 Nw 49th Street
Miami FL 33142
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Evaluation Criteria
PTS
Advanced Disposal
5734 Columbia Road
Grovetown GA 30813
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
Waste Management
208 Prep Phillips Drive
Augusta GA 30901
Waste Pro
1405 Danielsville Road
Athens GA 30601
1. Staffing 10 6 6 9 7
2. Experience 20 14 17 17 14
3. Available Resources 10 8 8 8 8
4. Financial Stability
&Financial Statement 10 6 4 9 7
5. Implementation Plan 5 3 3 5 4
6. Customer Service Procedures 5 2 3 5 4
8. Litigation History 5 4 4 5 4
9. Criminal Convictions /
Environmental iolations 5 5 5 5 5
10. Cost for Service 10 10 8 4 6
11. Other Benefits to the
County 15 3 7 5 0
11. Proximity to Area
Within Augusta 5 pts
Within the CSRA 4 pts
Within Georgia 3 pts
Within Southeast US 2 pts
All Others 1 pt
5 4 5 5 3
TOTAL 100 64 71 77 62
Cumulative Evaluation Sheet - RFP Item #11-112
Solid Waste & Recyclables Collection Services
For The City of Augusta – Solid Waste Department
Comments:
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Deeds of Dedication for Sanitary Sewer off Augusta West Parkway
Department:Augusta Utilities
Caption:Motion to approve and accept Deeds of Dedication for Sanitary
Sewer off Augusta West Parkway.
Background:This sanitary sewer pipeline was constructed in 1999, however, due
to an oversight, it was not dedicated to Augusta. Since that time,
several commercial establishments have been constructed and tied
into the pipeline. The current property owners, through which the
pipeline traverses, are asking to correct the oversight and dedicate
this sanitary sewer pipeline to Augusta.
Analysis:The pipeline was inspected in 2011, and found to be in acceptable
condition.
Financial Impact:None
Alternatives:Deny motion to approve and accept Deeds of Dedication for Sanitary
Sewer off Augusta West Parkway.
Recommendation:Approve motion to approve and accept Deeds of Dedication for
Sanitary Sewer off Augusta West Parkway.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Dixon Airline Road Gravity Sanitary Sewer Easement Deeds
Department:Augusta Utilities
Caption:Motion to approve and accept easement deeds for the Dixon
Airline Road gravity sanitary sewer.
Background:The Augusta Utilities Department will be constructing a gravity
sanitary sewer on a portion of Dixon Airline Road near Mike
Padgett Highway. Easements on four properties are needed, for
this project.
Analysis:The three affected property owners are donating the easements.
Financial Impact:None - Easements are being donated.
Alternatives:Deny motion to approve and accept easement deeds for the Dixon
Airline Road gravity sanitary sewer.
Recommendation:Approve motion to approve and accept easement deeds for the
Dixon Airline Road gravity sanitary sewer.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Golf Course Water Rates
Department:Utilities
Caption:Consider Proposal for Golf Course Water Rates.
Background:In 2011, the Engineering Services Committee asked Augusta
Utilities to develop a comprehensive plan for the billing of golf
courses using treated water for irrigation. Currently, three golf
courses use treated water for irrigation, Forest Hills, The Patch
and First Tee. Forest Hills pays $143 per month regardless of
usage, The Patch pays $275/month regardless of usage and First
Tee pays standard commercial rates. No documentation has been
found as to the basis for Forest Hills’ rate, and The Patch’s rate is
contained in their lease, the duration of which was for seven years
from execution.
Analysis:A plan has been developed to convert an older 18” distribution
line to a raw water line. The 18” line was made redundant with the
construction of a 36” transmission line several years ago. This line
traverses the intersection of Wrightsboro and Damascus Roads,
and is adjacent to both Forest Hills and First Tee. Based on our
preliminary design, this conversion can be made without
significant cost, although detailed engineering must still be
accomplished. Once raw water is available at the boundaries of the
two courses, each golf course would need to construct the
necessary infrastructure to connect to the raw water feed. It is not
known what the cost may be to the golf courses. In 2003, Augusta
Utilities proposed to establish a raw water rate for raw water
customers at $0.35 per 1000 gallons. This proposal was not acted
on by the Committee. As part of our ongoing rate study, our
consultant will be developing the cost to deliver raw water.
Current raw water customers are as follows: Augusta National: By
virtue of our lease for the property on which the Berckmans Road
elevated tank is sited, Augusta National has rights to raw water for
$50 per month, although they have been paying $143 per month as
far back as records are available. Augusta Country Club: When
the easement for the 60” raw water line was secured in 1999 from
the Augusta Country Club, the lease contained the following
language: “In the future, should the party of the second part (the
City) place meters on its raw water lines and begin charging users
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thereof based on the amount of raw water used, the parties hereto
shall negotiate in good faith to establish a fair and equitable rate
for such raw water with due consideration being given to this
agreement and the rates established for other users of raw water.
Westover Cemetery: Our easement crossing the Westover
property contains similar language regarding a negotiated raw
water rate.
Financial Impact:The Commission must consider whether to implement a uniform
raw water rate for raw water customers.
Alternatives:The Commission could elect to leave billing arrangements as they
have been in the past.
Recommendation:We recommend that a uniform raw water rate be developed for
raw water customers other than the Augusta National, and that the
infrastructure necessary to provide raw water to Forest Hills and
First Tee be designed and constructed. As we do not yet have a
proposed raw water rate from our rate consultant, we propose that
current billing arrangements be continued until such a rate is
developed and we have had discussions with our current and
proposed raw water customers. Also, the proposed raw water
customers should be given adequate time to plan, budget and
construct any improvements necessary within their irrigation
systems. We feel that it would be reasonable to offer First Tee an
irrigation rate consistent with other users until such time as a
permanent plan can be implemented.
Funds are Available
in the Following
Accounts:
None at this time.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Goodwill Cost Sharing Agreement
Department:Utilities
Caption:Consider Cost Sharing Agreement for Utility Work related to
Goodwill Expansion.
Background:Goodwill Industries, located at the corner of Washington and
Fury’s Ferry Roads, is undergoing a major expansion that requires
utility relocation. These utilities serve other customers beyond
Goodwill. Goodwill has requested that Augusta Utilities share the
cost of relocation for this reason.
Analysis:This situation arises from a relatively rare arrangement whereby
we have customers being served through an otherwise private
utility system. The relocated utilities were constructed to Augusta
Utilities specifications and will be deeded to the City.
Financial Impact:We provided materials for the relocation from our stock. Taking
the value of this material into consideration, we would reimburse
Goodwill an additional $10,018.61 to effect a 50/50 cost sharing
arrangement.
Alternatives:The Commission could elect not to reimburse the additional
$10,018.61.
Recommendation:We recommend that the reimbursement of $10,108.61 be
approved as this relocation serves as an improvement to our
system and a benefit to other customers.
Funds are Available
in the Following
Accounts:
Funds are available in 507043410-5425110/81100015-5425110
REVIEWED AND APPROVED BY:
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Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Highland Avenue Water Treatment Plant Filter Building Roofing/ HVAC Upgrades
Department:Augusta Utilities
Caption:Motion to award a contract modification to Roof Professionals,
Inc. for additional roofing and HVAC upgrades at the Highland
Avenue Water Treatment Filter Plant (HAWTP) complex in the
amount of $58,395.
Background:The scope of this additional construction consists of the removal
and replacement of 8 existing gas unit heaters and 1 air
conditioner unit in the HAWTP Filter Building. The existing gas
heaters and air conditioner units are old and inefficient. Their
replacement, due to the exhaust system, needs to be coordinated
with the roofing installation. The additional work also includes
replacing the roofing of another smaller building located at the
HAWTP complex. The existing roof on the building is leaking
and needs to be replaced as soon as possible.
Analysis:The Augusta Utilities Department evaluated Roof Professionals,
Inc. proposal for the replacement of the heating and air
conditioning systems, as well as the roof replacement of the
smaller building located at the Highland Avenue Water Treatment
Plant. The proposal is considered fair and reasonable to
accomplish the task.
Financial Impact:The amount submitted for the tasks described is $58,395.00 and
the funds are available from the following account: 506043520-
5413120
Alternatives:Reject the proposal for the heating and air conditioner
replacement, which would leave the failing existing units in place.
Also, rejection would leave the existing leaking roof in place.
Recommendation:To award a contract modification to Roof Professionals, Inc. to
replace the heating and air conditioning systems as well as the
additional roof replacement at the Highland Avenue Water
Treatment Filter Plant in the amount of $58,395. Cover Memo
Item # 8
Funds are Available
in the Following
Accounts:
$58,395 from account 506043520-5413120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
AUGUSTA
1810 E WYLDS ROAD
AUGUSTA, GA 30909
PHONE: (706) 945-0101
FAX: (706) 945-0102
www.rpiaugusta.com
April 6, 2012
Augusta Utilities
Mr. Wesley Martin
Bay Street
Augusta, GA. 30901
Re: Highland Ave. Water Filtration Building
Augusta, Georgia
Mr. Martin,
Please accept the following proposal for the following scope of work described below. This proposal is
based on the use of Standard AIA Contract Documents between the Owner and Contractor.
Top Floor Heaters
1) Remove and dispose of 4 gas unit heaters.
2) Furnish and install 4 new Reznor 400,000 BTU gas unit heaters.
3) Do necessary gas, flu, and electrical to adapt new heaters to existing conditions.
4) Furnish and install new thermostats for heaters.
5) There will be a 1 year warranty on labor, 5 years on parts, and 20 years on the heat exchanger.
Bottom Floor Heaters
1) Remove and dispose of 4 gas unit heaters.
2) Furnish and install 2 new Reznor 75,000 BTU gas unit heaters.
3) Furnish and install 2 new Reznor 125,000 BTU gas unit heaters.
4) Do necessary gas, flu, and electrical to adapt new heaters to existing conditions.
5) Furnish and install new thermostats for heaters.
6) There will be a 1 year warranty on labor, 5 years on parts, and 20 years on the heat exchanger.
Air Conditioning System
1) Remove and properly dispose of existing A/C system.
2) To re-use electrical strips.
3) To install a new 10 ton split pump system.
4) To install new refrigerant lines.
5) To install new programmable thermostat with new control wiring.
6) There will be a 1 year warranty on labor and 5 year on parts.
Base Price Forty Eight Thousand Four Hundred Thirty Dollars $48,430.00
Attachment number 1 \nPage 1 of 2
Item # 8
Note: Because of market fluctuations, the prices of these products are subject to sudden, significant changes and firm prices
cannot be obtained from suppliers. Roofing Professionals, Inc. shall perform the work described herein at the price quoted
provided that in the event of an increase in the price of these components charged to the contractor subsequent to making this
proposal/contract, the price set forth in this proposal/contract shall be increased to reflect the additional cost to the contractor.
Roofing Professionals, Inc. will submit written documentation of the increased charges.
Note: This proposal is valid for 30 days from the date of this proposal.
Thank you for the opportunity to quote this job. We look forward to discussing our proposal with you.
Best regards,
Mike ReynoldsMike ReynoldsMike ReynoldsMike Reynolds
Office 706-945-0101
Fax 706-945-0102
Cell 706-832-7502
Attachment number 1 \nPage 2 of 2
Item # 8
AUGUSTA
1810 E WYLDS ROAD
AUGUSTA, GA 30909
PHONE: (706) 945-0101
FAX: (706) 945-0102
www.rpiaugusta.com
April 4, 2012
Augusta Utilities
Mr. Wesley Martin
Bay Street
Augusta, GA. 30901
Re: Highland Ave. Water Filtration Building (Shingle roof)
Augusta, Georgia
Mr. Martin,
Please accept the following proposal for the roofing and sheet metal work on the referenced building.
Our proposal is based on field evaluation and measurements. RPI will furnish all material, labor, safety
equipment and lifting and hoisting equipment to complete the scope of work described below. This
proposal is based on the use of Standard AIA Contract Documents between the Owner and Contractor.
1. Remove existing three tab shingles and felt and dispose of properly.
2. Remove existing fascia trim and dispose of properly.
3. Furnish and Install 30# felt attached to the deck.
4. Furnish and Install new 3 tab shingles (Standard Colors).
5. Furnish and install new metal fascia trim.
6. Furnish and Install new 2x6 fascia board as needed in deteriorated areas.
7. Furnish and Install new VTR boots.
8. Furnish manufactures warranty.
9. Furnish contractors standard 1 year warranty.
Price: $9.965.00.00 … Nine Thousand Nine Hundred Sixty Five Dollars
Exclusions: Furring, Decking, Fascia Boards ( except as related to scope), Through Wall Flashings,
All Masonry Flashings, Louvers, Batt, Blanket, Board and Sprayed Insulation, Wood Blocking, Wood and
Gypsum Sheathing, Framing and Sub-Framing, Testing, Mechanical Curbs or Stands, Window
Flashings,
Note: The roofing industry is currently experiencing price volatility with metal, insulation, tile, and asphalt based products.
Because of market fluctuations, the prices of these products are subject to sudden, significant changes and firm prices cannot
be obtained from suppliers. Roofing Professionals, Inc. shall perform the work described herein at the price quoted provided
that in the event of an increase in the price of these components charged to the contractor subsequent to making this
proposal/contract, the price set forth in this proposal/contract shall be increased to reflect the additional cost to the contractor.
Roofing Professionals, Inc. will submit written documentation of the increased charges.
Note: This proposal is valid for 30 days from the date of this proposal.
Attachment number 2 \nPage 1 of 2
Item # 8
Thank you for the opportunity to quote this job. We look forward to discussing our proposal with you.
Best regards,
Mike ReynoldsMike ReynoldsMike ReynoldsMike Reynolds
Office 706-945-0101
Fax 706-945-0102
Cell 706-832-7502
Attachment number 2 \nPage 2 of 2
Item # 8
Engineering Services Committee Meeting
5/7/2012 1:00 PM
ICU-0068 Fort Gordon Gate 4 Water Main & Pumping Station Project Parcel: 138-0-014-00-0 (4010
Deans Bridge Road)
Department:Law
Caption:Motion to approve the acquiring of a parcel or tract of property in
fee simple located at 4010 Deans Bridge Road for a purchase price
of $37,000.00, as more fully described in the Sales Option
between Southeastern Paralyzed Veterans of America f/k/a
Georgia Carolina Paralyzed Veterans Association, Inc., as owner,
and Augusta, Georgia, as optionee, attached as Exhibit A, in
connection with the Fort Gordon Gate 4 Water Main and Pumping
Station Project, as well as the acquiring of a 5,224 sq. ft.
temporary construction easement. Said temporary easement will
revert to owner upon completion, testing and acceptance of the
public sanitary sewer.
Background:The property owner has agreed to convey a certain right-of-way
and easement to Augusta, Georgia, for the Fort Gordon project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the motion to approve the purchase of the referenced
property.
Recommendation:Approve the motion to purchase the referenced property.
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S):
507043410-5411120 88880068-5411120
REVIEWED AND APPROVED BY:Cover Memo
Item # 9
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Marvin Griffin-Transmission Facility Relocation
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Approve entering into an agreement with Georgia Power, stating
that the City of Augusta will pay for the Transmission Facility
Relocation Costs on the Marvin Griffin Road Project in
accordance with the estimate totaling $160,370.00, Change
Number Four, CPB# 323-041110-296823603. Also, approve the
two Utility Relocation Agreements to be executed by the City of
Augusta Legal Counsel and the Mayor and approve payment upon
completion of the work as requested by Augusta Engineering
Department.
Background:On October 16, 2001, the Augusta Commission approved
$3,467,000.00 to be funded from Sales Tax for the Marvin Griffin
Road Project. The project will widen the road to four lanes
including turn lanes where needed.
Analysis:The Marvin Griffin Road Project will require that Georgia Power
Company relocate some transmission facilities, and we would be
required to enter into an agreement that we will pay the estimated
amount of $160,370.00. This is a cost that is required to be paid
by the City of Augusta because of our project.
Financial Impact:Georgia Power has advised the cost is $160,370.00. Funding is
available in the project contingency account to be transferred to
the project utility account 323-041110-54.14510/296823603-
54.14510.
Alternatives:1) Approve entering into an agreement with Georgia Power,
stating that the City of Augusta will pay for the Transmission
Facility Relocation Costs on the Marvin Griffin Road Project in
accordance with the estimate totaling $160,370.00, Change
Number Four, CPB# 323-041110-296823603. Also, approve the
two Utility Relocation Agreements to be executed by the City of
Augusta Legal Counsel and the Mayor, and approve payment
upon completion of the work as requested by Augusta
Engineering Department. 2) Do not approve and eliminate the
necessity of moving transmission lines and stall or eliminate the
Cover Memo
Item # 10
project.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
323-041110-54.14510/296823603-54.14510
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
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Engineering Services Committee Meeting
5/7/2012 1:00 PM
Minutes
Department:Clerk of Commission
Caption:Motion to approve the minutes of the Engineering Services
Committee held on April 23, 2012.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
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