HomeMy WebLinkAbout2012-04-09-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 4/9/2012- 1:00 PM
ENGINEERING SERVICES
1. Discuss 2013 Solid Waste Collection Contract.
Attachments
2. Approve Emergency clean-up services from the February 24,
2012 storm in the amount of 46,000.00 funded from General
Fund contingency account as requested by the AED. Also
approve I) SITEC, LLC; II) Big Dog Stump; and III) Southern
Tree Care, Inc. to provide required emergency services as
determined by the AED.
Attachments
3. Final Adoption of the Hazard Mitigation Plan Update for
Augusta, GA.
Attachments
4. Notification of award for a contract with Blair Construction,
Inc. for services associated with construction of the Jamestown
Sanitary Sewer Phase III-A Project under the Task Order
Program for Infrastructure RFQ #11-130 in the amount of
$102,100.84. Bid item #12-136.
Attachments
5. Reports from the Engineering, Planning and
Development, Recreation and Facilities Maintenance and
Environmental Services Departments regarding the
maintenance and upkeep of the City's Gateway Projects, right-
of-ways, roads, etc. (Requested by Commissioner Aitken)
Attachments
6. Consider application for approval to erect a monument at 4th
Street and Broad Street.
Attachments
7. Receive as information Traffic Engineering’s purchase of
thermoplastic striping material.
Attachments
8. Motion to approve a Lease Agreement with Thompson Farms
for a 29 acre portion of the Big Farm property.
Attachments
www.augustaga.gov
9. Approve Proposal from Dewberry and Davis to perform
Utilities Meter Reading Optimization and Route Analysis.
Attachments
10. Consider proposal from Cavanaugh and Associates to develop
Water Efficiency Program.
Attachments
11. Authorize the Engineering Department to enter into an
agreement with Jack L. Minor Realty Company for the purpose
of preparing the appraisals on the Windsor Spring Road Phase
V Project, from State Route 88 in Hephzibah to Willis Foreman
Road, CPB #323-04-299823786, at a cost of $159,500. Funds
are available in the project Right of Way account for the
Engineering Department.
Attachments
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Discuss 2013 Solid Waste Contract
Department:Environmental Services
Caption:Discuss 2013 Solid Waste Collection Contract.
Background:The current Solid Waste Collections contract is on a month-to-
month basis and is anticipated to end at the end of 2012. For the
past six years, Augusta residents have had twice per week
household trash service with one 96-gallon cart; plus once per
week recycling service, yard waste service, and bulky item
service. All of these items are included in the annual fees paid by
the property owners at the end of each year. There is also the
option of having an additional household trash cart for an
additional fee. As such, the Environmental Services Department
worked closely with the Procurement Department and issued RFP
11-112. Per the Procurement Code, responses have been received,
scored, and negotiations have commenced with the highest-ranked
respondents.
Analysis:As the Environmental Services Department progressed through
detailed negotiations with each company, it became apparent that
Augusta has two basic options for solid waste collections services
beginning in 2013: Option A: Award the entire county service
area to one service provider. Option B: Award the service area to
two service providers. Option A, above, would require award to
one company and would provide uniform service to all customers
in the service area. This company has a proven track record and is
required, on a corporate level; to adhere to strict metrics for
service misses, complaints, and such. This is a local company,
with a current office location in Richmond County and has the
best overall financial health of those that responded to the RFP.
They are willing to provide employment opportunities to
displaced workers from other companies, although they choose
not to use subcontractors. The company provided a well-defined
implementation and technology plan as well as a willingness to
convert all non-contract assets to CNG. This would provide
benefits to Augusta as Augusta hovers on non-attainment. In
addition, this company is able to provide incentive-based
recycling programs for those that would be willing to participate,
household hazardous waste disposal services, and many other
Cover Memo
Item # 1
programs could be available to the customer. In short, should one
company be chosen to provide service to the entire service area,
the extra benefits to the customer and to the consumer are great.
Option B, above, provides for two service providers and the three
collection areas would be awarded accordingly (each would be
responsible for approximately the same number of homes). This
option would be awarded to the second and third-highest scoring
respondents to the RFP. The highest-scoring respondent’s
proposal was tailored to provide service to the entire service area
and therefore is not a good fit for this model. This option would
provide for a potentially easier transition as the companies are
currently providing service to Augusta residents. In addition they
are both willing to use subcontractors for a portion of the work (20
– 25%); and because of the requirements for the use of CNG
collection vehicles, one of the companies is willing to allow the
subcontractor to use their vehicles, thereby eliminating the need
for the subcontractors to have to purchase trucks – a very creative
solution which allows for subcontractor participation but also
controls the maintenance costs and reduces the overhead for the
subcontractors. These two companies did provide additional
incentives to Augusta’s landfill in the form of additional
guaranteed tonnage each month and incentives to the CNG
program. The pricing for these two options are in-line with our
current pricing structure and would be economical for the
consumer. However, Option B would essentially eliminate the
ability of Augusta to provide the extra incentive-based programs
to all customers.
Financial Impact:The financial impact of the two options presented above is
outlined in the tables below. Table A corresponds to Option A and
Table B corresponds to Option B. Both are shown in relation to
the average current contracted price per home. Table A (Option
A): Service Level* Once per week household collection Price
Differential (per home) $1.08 + 0.37 (recycle bank) + 0.52 (at-
your-door) = $1.97 Twice per week household collection Price
Differential (per home) $3.33+ 0.37 (recycle bank) + 0.52 (at-
your-door) = $4.22 Table B (Option B): Service Level* Once per
week household collection Price Differential (per home) -$1.50
Twice per week household collection Price Differential (per
home) $2.48 *The service level also includes once per week
recycling collection, bulky waste collection, and yard waste
collection.
Alternatives:Alternatives: 1. Choose Option A or B and a corresponding
service level. 2. Do not choose an option and jeopardize the ability
of Augusta to continue servicing trash.
Recommendation:Choose Option A or B and a corresponding service level.
Cover Memo
Item # 1
Funds are Available
in the Following
Accounts:
Funds will be budgeted based on the selected options.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Department: Environmental Services
Caption: Discuss 2013 Solid Waste Collection Contract.
Background:
The current Solid Waste Collections contract is on a month-to-month basis and is anticipated to end at
the end of 2012. For the past six years, Augusta residents have had twice per week household trash
service with one 96-gallon cart; plus once per week recycling service, yard waste service, and bulky
item service. All of these items are included in the annual fees paid by the property owners at the end
of each year. There is also the option of having an additional household trash cart for an additional
fee. As such, the Environmental Services Department worked closely with the Procurement
Department and issued RFP 11-112. Per the Procurement Code, responses have been received, scored,
and negotiations have commenced with the highest-ranked respondents.
Analysis:
As the Environmental Services Department progressed through detailed negotiations with each
company, it became apparent that Augusta has two basic options for solid waste collections services
beginning in 2013:
Option A: Award the entire county service area to one service provider.
Option B: Award the service area to two service providers.
Option A, above, would require award to one company and would provide uniform service to all
customers in the service area. This company has a proven track record and is required, on a corporate
level; to adhere to strict metrics for service misses, complaints, and such. This is a local company, with
a current office location in Richmond County and has the best overall financial health of those that
responded to the RFP. They are willing to provide employment opportunities to displaced workers
from other companies, although they choose not to use subcontractors. The company provided a well-
defined implementation and technology plan as well as a willingness to convert all non-contract assets
to CNG. This would provide benefits to Augusta as Augusta hovers on non-attainment. In addition,
this company is able to provide incentive-based recycling programs for those that would be willing to
participate, household hazardous waste disposal services, and many other programs could be available
to the customer. In short, should one company be chosen to provide service to the entire service area,
the extra benefits to the customer and to the consumer are great.
Option B, above, provides for two service providers and the three collection areas would be awarded
accordingly (each would be responsible for approximately the same number of homes). This option
would be awarded to the second and third-highest scoring respondents to the RFP. The highest-scoring
respondent’s proposal was tailored to provide service to the entire service area and therefore is not a
good fit for this model. This option would provide for a potentially easier transition as the companies
are currently providing service to Augusta residents. In addition they are both willing to use
subcontractors for a portion of the work (20 – 25%); and because of the requirements for the use of
Attachment number 1 \nPage 1 of 2
Item # 1
CNG collection vehicles, one of the companies is willing to allow the subcontractor to use their
vehicles, thereby eliminating the need for the subcontractors to have to purchase trucks – a very
creative solution which allows for subcontractor participation but also controls the maintenance costs
and reduces the overhead for the subcontractors. These two companies did provide additional
incentives to Augusta’s landfill in the form of additional guaranteed tonnage each month and
incentives to the CNG program. The pricing for these two options are in-line with our current pricing
structure and would be economical for the consumer. However, Option B would essentially eliminate
the ability of Augusta to provide the extra incentive-based programs to all customers.
Financial Impact:
The financial impact of the two options presented above is outlined in the tables below. Table A
corresponds to Option A and Table B corresponds to Option B. Both are shown in relation to the
average current contracted price per home.
Table A (Option A):
Service Level* Price Differential (per home)
Once per week household collection $1.08 + 0.37 (recycle bank) + 0.52 (at-your-door) = $1.97
Twice per week household collection $3.33+ 0.37 (recycle bank) + 0.52 (at-your-door) = $4.22
Table B (Option B):
Service Level* Price Differential (per home)
Once per week household collection -$1.50
Twice per week household collection $2.48
*The service level also includes once per week recycling collection, bulky waste collection, and yard
waste collection.
Alternatives: 1. Choose Option A or B and a corresponding service level.
2. Do not choose an option and jeopardize the ability of Augusta to continue servicing
trash.
Attachment number 1 \nPage 2 of 2
Item # 1
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Wednesday, April 27, 2011 @ 3:00 p.m. for furnishing:
RFP Item #11-112 Solid Waste & Recyclable Collection Services for Solid Waste Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Meeting will be held on Friday,
April 1, 2011 @ 11:00 a.m. in the Procurement Department 530 Greene Street, Room 605. All questions must
be submitted by fax at 706 821-2811 or by email to procbidandcontract@augustaga.gov by Monday,
April 11, 2011 @ 5:00 p.m. No RFP will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFP may be withdrawn for a period of 120 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not
waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia
does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia s the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 10, 17, 24, 31, 2011
Metro Courier March 16, 2011
cc: Tameka Allen Interim Deputy Administrator
Mark Johnson Solid Waste
Lori Videtto Solid Waste
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RFP Item #11-112
Solid Waste Recyclables Collection Services
for the City of Augusta - Solid Waste Department
RFP Due: Thursday, June 23, 2011 @ 3:00 p.m.
VENDORS Attachment B Bidders
Form Bid Bond Addendums
1 - 6 Original 6 Copies Fee Proposal
Advanced Disposal
5734 Columbia Road
Grovetown GA 30813
YES YES YES YES YES YES YES
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
YES YES YES YES YES YES YES
Waste Management
208 Prep Phillips Drive
Augusta GA 30901
YES YES YES YES YES YES YES
Waste Pro
1405 Danielsville Road
Athens GA 30601
YES YES YES YES YES YES YES
Berry Smith Sanitation
1308 New Savannah Road
Augusta GA 30901
A-1 Sanitation Service
3452-B Peach Orchard Road
Augusta GA 30906
Metro-Waste
1824 Wylds Road Suite A5
Augusta GA 30909
Republic Services, Inc.
84 Clifton Blvd
Savannah GA 31408
Veolia ES Solid Waste
1101 Hawkins Street
Valdosta GA 31601
Augusta Disposal
Po Box 334
Evans GA 30809
Choice Environmental
2860 State Road 84
Fort Lauderdale, FL 33312
Clean Energy
3988 Shadow Loch Drive
Suwanee GA 30024
Coleman Sanitation
3010 Georgia Road
Augusta GA 30906
Columbia Waste
1064 Franke Industrial Boulevard
Augusta GA 30901
Dorado Services Inc
195 W Seminole Boulevard
Sanford FL 32771
Gallop & Associates
2911 Point West Drive
Augusta GA 30909
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
Precision Waste Services
Po Box 446
Thomson GA 30824
Richmond Waste Inc
Po Box 6887
Augusta GA 30916
Submitted No Bid Response
Submitted No Bid Response
Submitted No Bid Response
Submitted No Bid Response
Non-Compliant
Attachment B missing E-Verify Number
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Item # 1
RFP Item #11-112
Solid Waste Recyclables Collection Services
for the City of Augusta - Solid Waste Department
RFP Due: Thursday, June 23, 2011 @ 3:00 p.m.
VENDORS Attachment B Bidders
Form Bid Bond Addendums
1 - 6 Original 6 Copies Fee Proposal
Schaefer Systems
4235 Marsh Landing Blvd Apt 432
Jacksonville Beach FL 32250
Spartan Waste
3668 Sterling Ridge Way
Decatur GA 30032
Unity Disposal & Recycling Llc
14862 Old Gunpowder Road
Laurel MD 20707
Waste Industries
2699 Cochran Industrial Blvd
Douglasville GA 30134
World Waste Recycling Inc
3547 Nw 49th Street
Miami FL 33142
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Evaluation Criteria
PTS
Advanced Disposal
5734 Columbia Road
Grovetown GA 30813
Inland Service Corp
1561 Doug Barnard Pkwy
Augusta GA 30906
Waste Management
208 Prep Phillips Drive
Augusta GA 30901
Waste Pro
1405 Danielsville Road
Athens GA 30601
1. Staffing 10 6 6 9 7
2. Experience 20 14 17 17 14
3. Available Resources 10 8 8 8 8
4. Financial Stability
&Financial Statement 10 6 4 9 7
5. Implementation Plan 5 3 3 5 4
6. Customer Service Procedures 5 2 3 5 4
8. Litigation History 5 4 4 5 4
9. Criminal Convictions /
Environmental iolations 5 5 5 5 5
10. Cost for Service 10 10 8 4 6
11. Other Benefits to the
County 15 3 7 5 0
11. Proximity to Area
Within Augusta 5 pts
Within the CSRA 4 pts
Within Georgia 3 pts
Within Southeast US 2 pts
All Others 1 pt
5 4 5 5 3
TOTAL 100 64 71 77 62
Cumulative Evaluation Sheet - RFP Item #11-112
Solid Waste & Recyclables Collection Services
For The City of Augusta – Solid Waste Department
Comments:
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Engineering Services Committee Meeting
4/9/2012 1:00 PM
Emergency Storm Clean-up (02/24/2012 Trees Cut and Removal)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Emergency clean-up services from the February 24, 2012
storm in the amount of 46,000.00 funded from General Fund
contingency account as requested by the AED. Also approve I)
SITEC, LLC; II) Big Dog Stump; and III) Southern Tree Care,
Inc. to provide required emergency services as determined by the
AED.
Background:On February 24, 2012, a microburst hit the city and resulted in
downed trees both in the roadway as well as onto private property
in several areas. While county crews worked the night getting
roads open to vehicular traffic and continued clean-up efforts
throughout the following week, the presence of large debris in or
near the right-of-way presents a safety hazard that needs to be
addressed in a timely manner. AED did not have sufficient in-
house resources to handle this hazard and requested the assistance
from three private firms to facilitate the removal of downed trees
and debris in some of the harder hit areas. The three companies
utilized in this effort were SITEC, LLC, Big Dog Stump and Tree,
and Southern Tree Care, Inc.
Analysis:Work was done under an emergency situation that warranted
immediate response by the AED to minimize public exposure to
fallen trees hazard and road hazard, and also minimize the
Augusta exposure to potential liability. The cost to cover the
Emergency Trees Cut and Removal is $46,000.00
Financial Impact:The latest estimates of the cost of the clean-up is approximately
$46,000 and is being request to be funded through the city’s
contingency fund.
Alternatives:1) Approve Emergency clean-up services from the February 24,
2012 storm in the amount of 46,000.00 funded from the General
Fund contingency account as requested by the AED. Also approve
I) SITEC, LLC; II) Big Dog Stump; and III) Southern tree Care,
Inc to provide required emergency services as determined by the
AED. 2) Do not approve and seek alternate funding source
Cover Memo
Item # 2
Recommendation:approve alternative one.
Funds are Available
in the Following
Accounts:
101-10-1110/6011110 - General Fund Contingency
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Sec. 1-10-57. Emergency procurement selection method.
Notwithstanding any other provisions of this chapter, the Procurement Director, Augusta,
Georgia Administrator or constitutional officer may make or authorize others to make emergency
procurement of equipment, supplies, services, general construction, or public works type
construction services when there exists a threat to public health, welfare, or safety, or where
daily operations are affected; provided that such emergency procurement shall be made with
such competition as is practicable under the circumstances. As soon as practicable, a record of
each emergency procurement shall be made and shall set forth the contractor's name, the amount
and type of the contract, a listing of the item(s) procured under the contract, and the
identification number of the contract file. A written report explaining the determination of the
basis for the emergency and for the selection of the particular contractor shall be included in the
contract file, and a copy of same provided the Augusta, Georgia Commission at their next
regular meeting in the case of public works contracts as defined by Georgia Law or other
Augusta, Georgia purchases when the value of the purchase exceeds twenty thousand dollars
($20,000).
In the event an emergency should arise after office hours or on holidays or weekends which
requires immediate action on the part of the using agency involved and where it is not possible or
convenient to reach the Procurement Director, constitutional officer, or Administrator, the using
agency head is authorized to make purchases. Such purchases shall be well documented,
packaged for payment, and forwarded to the Procurement Director within twenty-four (24)
hours, if possible, after occurrence.
In the event the Board of Commissioners of Augusta, Georgia determines at an open meeting of
which minutes are recorded, that an emergency exists, and there is an immediate need for goods,
materials or supplies to relieve said emergency, the Board of Commissioners shall be allowed to
approve purchases without bids in the event the Board has determined an emergency exists, but
all such declarations of emergency shall be in strict accordance with applicable State law
defining “emergency.” (1975 Ga. Laws p. 4334 as amended).
Attachment number 1 \nPage 1 of 1
Item # 2
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Hazard Mitigation Adoption Final Approval
Department:Planning and Development
Caption:Final Adoption of the Hazard Mitigation Plan Update for Augusta,
GA.
Background:Augusta, Georgia has received a Hazard Mitigation Planning
Grant from the Georgia Emergency Management Agency
(GEMA). This grant provided funding for the development of a
Hazard Mitigation Plan Update for Augusta, GA and the cities of
Blythe and Hephzibah. The Hazard Mitigation Plan addresses
flooding and other natural hazards that threaten the health and
welfare of the citizens of Augusta, GA and provides for Mitigation
Actions that the Hazard Mitigation Planning Committee /
Stakeholders Committee has derived from their numerous
meetings and review of the factors that influence natural and man-
made hazards in Augusta, GA and the cities of Blythe and
Hephzibah.
Analysis:The Hazard Mitigation Plan Update has been submitted to both
the Georgia Emergency Management Agency (GEMA) and the
Federal Emergency Management Agency (FEMA) for review and
approval. The Georgia Emergency Management Agency (GEMA)
and the Federal Emergency Management Agency (FEMA) have
indicated that the Hazard Mitigation Plan Update is classified as
Approved Pending Adoption (APA). Final adoption by the
Augusta Commission (and the governing bodies in both Blythe
and Hephzibah) is a requirement in completing the Hazard
Mitigation Plan Update.
Financial Impact:Augusta, Georgia has received a HMGP Grant from the Federal
Emergency Management Agency (HMGP-1858-0034). This grant
provides funding, in the amount of $39,999.00, for the update of
the current Multi-Jurisdictional Hazard Mitigation Plan for the
City of Augusta, Georgia and the cities of Blythe and Hephzibah.
The Augusta Commission has previously approved an award in
the amount of $28,297.00 to Pudar Mitigation Consulting, Inc. to
complete the Hazard Mitigation Plan Update. Funding is available
through the HMGP Grant that has previously been awarded to
Cover Memo
Item # 3
Augusta, GA from the Federal Emergency Management Agency
($39,999.00), and through money earmarked in 2000 for hazard
mitigation by the City ($7.074.25 as the City’s match).
Alternatives:Failure to adopt the Hazard Mitigation Plan Update would result
in the loss of funding from the Georgia Emergency Management
Agency (GEMA) and the Federal Emergency Management
Agency (FEMA) for the Hazard Mitigation Plan Update and also
would result in no further funding from either the Georgia
Emergency Management Agency (GEMA) or the Federal
Emergency Management Agency (FEMA) for hazard mitigation.
Recommendation:It is recommended to adopt the Hazard Mitigation Plan Update for
Augusta, GA and the cities of Blythe and Hephzibah more
formally titled: Augusta-Richmond County and the Cities of
Blythe and Hephzibah Multi-Jurisdictional Hazard Mitigation
Plan 2012-2016.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
RESOLUTIO
WHEREAS the City of Augusta, Georgia, has experienced natural hazards such as drought /
extreme heat, earthquake, flooding, tornado / wind storm / hail / lightening, wildfire, and winter
storm or has the potential of experiencing such hazards;
WHEREAS the City of Augusta, Georgia, has experienced man-made hazards such as chemical
leak / chemical spill / chemical release, dam failure, nuclear plant incident, and terrorism or has
the potential of experiencing such hazards;
WHEREAS these hazards have resulted in public safety response, damage to private and public
property, and public and private expenditures for clean up and recovery, or have the potential for
causing public safety response, damage to private and public property, and public and private
expenditures for clean up and recovery;
WHEREAS, the cities of Blythe, and Hephzibah (within the jurisdictional boundaries of
Richmond County) have experienced the same or similar hazards and/or have the potential for
experiencing such hazards;
WHEREAS, the Robert T. Stafford Disaster Relief and Emergency Assistance Act as amended
by the Disaster Mitigation Act of 2000 require local jurisdictions to adopt a mitigation plan in
order to be eligible for post-disaster and pre-disaster grants to implement certain mitigation
projects; and
WHEREAS the National Flood Insurance Reform Act of 1994 and the Flood Insurance Reform
Act of 2004 require local jurisdictions to adopt a mitigation plan in order to be eligible for grants
to implement certain flood mitigation projects; and
WHEREAS the planning process supported by the Georgia Emergency Management Agency
and required by the Federal Emergency Management Agency offers the opportunity to consider
natural hazards and risks, and to identify mitigation actions to reduce future impacts of such
hazards; and
WHEREAS the State of Georgia has provided federal mitigation funds to support the
development of a Hazard Mitigation Plan; and
WHEREAS the City of Augusta adopted a Flood Hazard Mitigation Plan on February 17, 2004;
and
WHEREAS the Hazard Mitigation Plan for Augusta, Blythe and Hephzibah has previously been
developed and adopted by each jurisdiction and approved by FEMA on August 24, 2006. This
Hazard Mitigation Plan for Augusta, Blythe and Hephzibah superseded the Flood Hazard
Mitigation previously adopted by the City of Augusta; and
WHEREAS the original Hazard Mitigation Plan identified mitigation actions that, over time,
would help minimize and reduce safety threats, reduce the costs of natural hazard events, and
reduce damage to private and public property; and
Attachment number 1 \nPage 1 of 3
Item # 3
WHEREAS as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act
as amended by the Disaster Mitigation Act of 2000, a 5 year Hazard Mitigation Plan Update was
required to be performed prior to the Hazard Mitigation Plan expiry on August 24, 2011; and
WHEREAS, funding for the update of the original Hazard Mitigation Plan was secured through
an HMGP grant and a Planning Committee / Stakeholders Committee was formed to update the
Hazard Mitigation Plan; and
WHEREAS, the Planning Committee / Stakeholders Committee met formally on June 14, 2011,
July 14, 2011, and July 25, 2011, to update the Hazard Mitigation Plan and less formally via
electronic reviews, updating and voting during the update process; and
WHEREAS, public meetings were held on July 14, 2011 and July 25, 2011, to update the
Hazard Mitigation Plan; and
WHEREAS, additional public meetings were held on June 22, 2011 with the ESF-11 Group and
on July 12, 2011 for the River Road Committee, to update the Hazard Mitigation Plan; and
WHEREAS, a draft Hazard Mitigation Plan Update was developed by the consultant, PDM
Consulting, Inc., with extensive input from the Planning Committee / Stakeholders Committee, a
SubCommittee developed by the Planning Committee / Stakeholders Committee, and extensive
public input; and
WHEREAS, the draft Hazard Mitigation Plan Update went into a 30 day public review period
beginning July 25, 2011 and ending August 24, 2011; and
WHEREAS, the draft Hazard Mitigation Plan Update was submitted to the Georgia Emergency
Management Agency (GEMA) for initial review; and
WHEREAS, comments were received from the public review period, including comments from
City staff; and
WHEREAS, comments were received from the Georgia Emergency Management Agency
(GEMA) for the initial review of the Hazard Mitigation Plan Update; and
WHEREAS, comments from the public review period (to include comments from the Planning
Committee / Stakeholders Committee), comments from City staff, and comments from the
Georgia Emergency Management Agency (GEMA) were incorporated into the draft Hazard
Mitigation Plan Update; and
WHEREAS, the final Hazard Mitigation Plan Update was submitted to the Georgia Emergency
Management Agency (GEMA) and the Federal Emergency Management Agency (FEMA) for
final review and approval; and
WHEREAS, the Georgia Emergency Management Agency (GEMA) and the Federal Emergency
Management Agency (FEMA) have indicated that the Hazard Mitigation Plan Update is
classified as Approved Pending Adoption (APA).
Attachment number 1 \nPage 2 of 3
Item # 3
NOW, THEREFORE, BE IT RESOLVED by the Augusta Commission that:
The revised Hazard Mitigation Plan Update, more formally titled: Augusta-Richmond
County and the Cities of Blythe and Hephzibah Multi-Jurisdictional Hazard
Mitigation Plan 2012-2016 is hereby adopted as an official document of the City of
Augusta, Georgia.
PASSED AND ADOPTED by the Commission of Augusta, Georgia, this _________ day of
______________, 2012.
_________________________________
Deke Copenhaver, Mayor
_________________________________
Date
_________________________________
Lena Bonner, Clerk of Commission
_________________________________
Date
Attachment number 1 \nPage 3 of 3
Item # 3
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Notification of award for a construction contract to Blair Construction, Inc. for construction of the
Jamestown Sanitary Sewer Phase III-A Project under the Task Order Program for Infrastructure RFQ
#11-130
Department:Augusta Utilities Department
Caption:Notification of award for a contract with Blair Construction, Inc.
for services associated with construction of the Jamestown
Sanitary Sewer Phase III-A Project under the Task Order Program
for Infrastructure RFQ #11-130 in the amount of $102,100.84. Bid
item #12-136.
Background:The Utilities Department has identified the need to provide
sanitary sewer along Willis Foreman Rd to the intersection of
Dean's Bridge Road. The project involves the installation of 1000
linear feet of sanitary sewer pipe and several manholes, also in
addition to the installation of the sewer main two lateral lines will
be installed to convert the Paralytic Veterians office building and
the gas station from septic systems to the sewer system. This
project will be installed in the South Augusta area of Richmond
County.
Analysis:Blair Construction, Inc submitted an acceptable bid package and
was the lowest responsive bidder. The Utilities Department desires
to inform commission of the award of this contract to construct the
Jamestown Sanitary Sewer Phase III-A Project under the Task
Order Program for Infrastructure RFQ #11-130 to Blair
Construction, Inc.
Financial Impact:$102,100.84, under account number 507043490-5425410 /
88886666-5425410
Alternatives:No alternatives due to the contract being awarded under the Task
Order Program for Infrastructure RFQ #11-130
Recommendation:We are informing commission of the department's award of the
contract with Blair Construction, Inc. in the amount of
$102,100.84 for the construction of the Jamestown Sanitary Sewer
Phase III-A Project under the Task Order Program for
Cover Memo
Item # 4
Infrastructure RFQ #11-130
Funds are Available
in the Following
Accounts:
$102,100.84 from account 507043490-5425410 / 88886666-
5425410
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
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Invitation To Bid
Sealed bids will be received at this office on Tuesday, March 6, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-136 Jamestown Sewer Extension Phase 3A for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and
suppliers exclusively from Digital Blue Print. The fees for the plans and specifications which are non-refundable is $50.00.
It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the
Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge through Digital Blue Print (706
722-6488) beginning Monday, February 20, 2012. Bidders are cautioned that submitting a package without Procurement of
a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that acquisition of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk
of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Thursday, February 23, 2012 @ 10:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by
email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, February 24,
2012 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid bond is
required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100%
payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to,
the number of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
GERI A. SAMS, Procurement Director
cc: Tameka Allen Deputy Administrator
Tom Wiedmier Utilities Department
Jerry Delaughter Utilities Department
Sean Barr Utilities Department
Revised: 8/15/2011
Attachment number 5 \nPage 1 of 1
Item # 4
VENDORS Attachment
B E-Verify #Bid
Bond Lump Sum
Blair Construction
PO Box 770
Evans GA 30809
Yes 224004 Yes $102,100.84
CMI
1827 Killingsworth
Road
Augusta GA 30904
Yes 225306 Yes $170,666.00
Eagle Utility
Contracting
1350 Branch Road
Bishop, GA 30529
Yes 206663 Yes $110,904.00
Quality Storm Water
Solutions
PO Box 1847
Evans GA 30809
Bid Item #12-136
Jamestown Sewer Extension Phase 3A
for Augusta, Georgia - Utilities Department
Bid Due: Tuesday, March 6, 2012 @ 3:00 p.m.
Page 1 of 1
Attachment number 6 \nPage 1 of 1
Item # 4
ATTN THERON SAPP
QUALITY STORM WATER
SOLUTIONS
437 CAMBRIDGE CIRCLE
MARTINEZ GA 30907
ATTN BARRETT BOWDEN
CONTRACT MANAGEMENT INC
1827 KILLINGSWORTH
AUGUSTA GA 30904
ATTN TIM MCELROY
EAGLE UTILITY
1350 BRANCH ROAD
BISHOP, GA 30627
ATTN PATRICK DILLARD
BLAIR CONSTRUCTION
PO BOX 770
EVANS, GA 30809
Sean Barr
Augusta Utilities
Bay Street
Jerry Delaughter
Augusta Utilities
Bay Street
Tom Wiedmeier
Augusta Utilities
Bay Street
Yvonne Gentry
LSBOP
Hatcher Building
Bid Item 12-136 Jamestown Sewer
Extension
Attachment number 7 \nPage 1 of 1
Item # 4
Attachment number 8 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Report on Maintenance of Gateway Projects
Department:Clerk of Commission
Caption:Reports from the Engineering, Planning and
Development, Recreation and Facilities Maintenance and
Environmental Services Departments regarding the maintenance
and upkeep of the City's Gateway Projects, right-of-ways, roads,
etc. (Requested by Commissioner Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Request for Purple Heart Monument placement
Department:Planning and Development
Caption:Consider application for approval to erect a monument at 4th
Street and Broad Street.
Background:The Military Order of the Purple Heart and Auxiliary, A. James
Dyess Chapter 425, requests placement of a monument at the All
Wars Monument site at 4th and Broad Streets. A public hearing
was held on March 9 and there was no opposition to the request.
The appropriate City Departments were notified on February 10
and there was no objection. A photograph of the proposed
monument is attached.
Analysis:I believe that it should be approved subject to the exact location
being approved by the Recreation Dept. (due to potential irrigation
issues) and Traffic Engineering (due to potential sight
distance/clearance issues).
Financial Impact:
Alternatives:allow or disallow
Recommendation:Allow the placement of the monument
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
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Item # 6
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Thermoplastic striping
Department:Engineering/Traffic
Caption:Receive as information Traffic Engineering’s purchase of
thermoplastic striping material.
Background:The Traffic Division of the Engineering Department is responsible
for maintaining the striping on all county roads. As such, through
the years, traffic engineering has purchased thermoplastic from an
annual bid throughout the year. However, after several years of
steady prices for the materials, recent years have shown a
significant increase in the costs of these materials, to the point that
suppliers are canceling bids and shortening the length of time for
which they will guarantee the price. For instance, in 2010 the
price for white thermoplastic was $796/ton; in February 2011 the
price increased to $939/ton; in August 2011, the price increased to
$1,475/ton, which is the price of the current bid. Additionally,
from talking to other’s in the industry, prices are expected to
continue rising through 2012. Knowing these factors, it was
decided that, in lieu of purchasing these materials throughout the
year and risking price increase, we would purchase a year’s worth
of materials at the front-end of the budget cycle; ostensibly,
hedging the county against projected price increases in the
future. To that end, Traffic has ordered $94,270 worth of
materials from the annual bid. This amount is within our annual
budget and leaves some room to address unforeseen issues;
however, this triggers the amount at which the commission must
be informed.
Analysis:This material is essential not only to operation of the Traffic
Engineering Division but, to the safety of motoring public.
Moreover, we feel that the large purchase at the beginning of the
year will allow traffic engineering to purchase more of material
than the typical practice of purchasing throughout the year would
allow.
Financial Impact:This material will be purchased from the State of Georgia’s annual
bid No. SWC#DOT0000144 with Crown Industries in the amount
of $94,270.Cover Memo
Item # 7
Alternatives:None, for informational purposes only
Recommendation:Receive as information
Funds are Available
in the Following
Accounts:
101041710/5311630
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Thompson Farms - Big Farm Lease Agreement
Department:Augusta Utilities Department
Caption:Motion to approve a Lease Agreement with Thompson Farms for a
29 acre portion of the Big Farm property.
Background:Augusta is the owner of the Big Farm property. Some of this
property has been used for the constructed wetlands, however,
Thompson Farms continues to lease and far a 29 acre tract, within the
larger property. This tract contains 25 acres of cultivatable land. The
proposed rental is $250.00 per year, for seven years.
Analysis:In addition to the yearly rental payment, Thompson Farms maintains
and repairs Beaver Dam Ditch Bridge and a portion of the access
road, thus relieving Augusta of doing so.
Financial Impact:Income of $250.00 per year, for seven years.
Alternatives:Deny the motion to approve the Thompson Farms - Big Farm Lease
Agreement.
Recommendation:Approve the motion to approve the Thompson Farms - Big Farm
Lease Agreement.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Item # 8
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Utilities Meter Reading Efficiency and Route Analysis Proposal
Department:Utilities, Tom Wiedmeier, Director
Caption:Approve Proposal from Dewberry and Davis to perform Utilities
Meter Reading Optimization and Route Analysis.
Background:One goal of our reorganization effort is to improve meter reading
efficiency so that current staff can accelerate the installation of
radio read technology. Currently about 30% of our meters are
equipped with radio read devices.
Analysis:Dewberry and Davis has offered a proposal to perform the
following tasks: 1. Identify opportunities to enhance the existing
meter reader routes including how to incorporate re-reads into the
routes; 2. Evaluate and enhance existing policies and procedures
including performance metrics to track efficiency and increase
meter reader accountability; 3. Improve the meter repair work
order process; 4. Establish / improve bill audit procedures; 5.
Identify opportunities to shorten the time between meter read and
billing; and 6. Prioritize areas where AUD should further
automate routes resulting in gained efficiency seen in the
investment of the automatic meter readers (AMR)).
Financial Impact:Total cost of this proposal is $49,642 and is available in 506-04-
3210-5212999
Alternatives:None noted
Recommendation:Approve proposal from Dewberry and Davis to perform Utilities
meter reading efficiency and route analysis
Funds are Available
in the Following
Accounts:
506-04-3210-5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
January 27, 2012
Augusta Utilities Department
Attn: Mr. Tom Wiedmeier, Director
Suite 180
360 Bay Street
Augusta, Georgia 30901
RE: Proposal for Professional Engineering Services
Meter Read Optimization Planning Study
Dear Tom,
Dewberry & Davis, Inc. (Dewberry) is pleased to submit this proposal to conduct a AUD Meter Reading
Optimization Planning Study for Augusta Utilities Department (AUD). Our proposal has been developed
based on our discussions with you and your staff.
PROJECT UNDERSTANDING
Meter reading is the critical first-step in the utility revenue collection process and any delays in this
process result in either an estimated bill or a delay in billing, both of which can negatively impact
customer service and/or cash flow. This study is intended to identify improvements that can be made to
increase the efficiency of the existing AUD meter reading and billing process. The project goals include:
1) Identify opportunities to enhance the existing meter reader routes including how to incorporate
re-reads into the routes;
2) Evaluate and enhance existing policies and procedures including performance metrics to track
efficiency and increase meter reader accountability;
3) Improve the meter repair work order process;
4) Establish / improve bill audit procedures;
5) Identify opportunities to shorten the time between meter read and billing; and
6) Assist with prioritizing areas where AUD should further automate routes resulting in gained
efficiency seen in the investment of the automatic meter readers (AMR)).
The following key points should be mentioned about the existing meter reading program:
• AUD bills their customers monthly with a total of 16 meter readers and approximately 64,000
meters. There is approximately a month lag between reading the meters and billing.
• Approximately 20% of the meters are AMRs and located in heavy industrial areas and in newer
developments. The remaining meters are read manually with handheld devices.
• AUD hasn’t seen a significant amount of improvement in efficiency due to the purchase of AMRs
because of defective devices and perhaps because of how the AMRs and manual meters are
distributed throughout the routes;
• AUD plans to increase the number of AMRs in the system;
Attachment number 1 \nPage 1 of 6
Item # 9
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 2 of 6
• A significant amount of re-reads are required particularly with the Itron 60W ERTs. Several of
the Itron 60W devices are reading zero and therefore are requiring a meter reader to go into the
field to gather the reading manually. AUD is not having the same amount of re-reads for the
Itron 100W ERTs devices.
• AUD has the addresses of the metered customers mapped in GIS, but not the exact meter
location. They utilize a notes section in the database to provide information related to the exact
location.
• AUD has a career ladder program and desires to have three levels of meter readers.
• AUD would like to reduce the number of meter readers and convert that staff to meter
replacement crews.
AUD seeks to evaluate and identify opportunities for improved efficiency of the water meter read and
billing process and to identify the cause of the significant amount of re-reads required currently.
SCOPE OF SERVICES
To assist AUD with the water meter reading route optimization study, Dewberry will perform the scope
of services outlined below.
• Task 1: Initial Data Collection
• Task 2: Staff Interviews
• Task 3: Meter Reader Analysis
• Task 4: Analysis of AMR Replacement /Installation Program
• Task 5: Recommendations
Task 1: Initial Data Collection
The first step will be to obtain existing data from AUD outlining the meter reader routes as well as the
policies and procedures. The data will include items such as:
o GIS data (including routable street data, meter address, existing meter routes);
o GIS, MS Excel or text file detailing the meter name, address and the associated meter reader
route it is assigned to;
o Any available information regarding meter age, pressure zone, warranty information, etc;
o Locations of automatic meter readers (AMRs) (including type of device at each location if
available);
o Available information identifying location of consistent re-reads;
o Documented Meter Reader and Billing Policies and Procedures; and
o Organizational charts and/or work flow charts.
Task 2: Staff Interviews
Dewberry will conduct interviews of up to 12 AUD staff to gather information as part of a business
process analysis. This is a critical part of the study, as the meter readers and their office team will be the
greatest source of information as to what is working and how to improve the routes. Ensuring the
meter readers are involved in the project from the beginning and understanding what they are seeing in
the field will result in not only a more accurate study, but one where the recommendations will be more
Attachment number 1 \nPage 2 of 6
Item # 9
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 3 of 6
acceptable by the team. Dewberry will compile a list of topics and questions to address during the
interviews and will present those to AUD management for review and approvals ensuring the interviews
are comprehensive and effective.
Part of the interview process will be to obtain information from management as to the policies and
procedures related to the meter reading billing, bill auditing, route assignments, meter repair work
order system, customer service issues, and meter reader accountability and performance matrix. We
will discuss the career ladder program and AUD’s vision of recognizing efficient readers.
In addition, we will ask questions related to how the billing software interfaces with the meter read data
collection software. One expressed are of concern that we will focus on is the business processes
associated with time delay between meter reading and bill generation. This information may lead to
identifying Information Technology (IT) solutions to improve efficiency.
Task 3: Analysis of Routes
Dewberry will analyze the routes under Option 1 utilizing knowledge gained in the interviews, lessons
learned from other utilities and Esri GIS tools. Option 1 does not include purchasing a routing
optimization software package. For this option, Dewberry will generate a map illustrating the locations
of AMR meters and meter reading routes. We will then analyze the routes by combining knowledge
gained in the interviews, lessons learned from other utilities and using Esri GIS tools. We will identify
ways to improve the efficiency of the routes by taking into account key elements such as:
• The “read time” or the amount of time spent per meter for the various routes. It is important
to note that this number must account for variations which depend on things like the number
of AMRs, density of the meters, driving distances, whether the data is obtained by walking or
driving, meter accessibility, etc;
• The capabilities of the handheld units in the field (including the ability of meter reader to re-
sequence the routes);
• Determination as to whether or not the information along a roadway is gathered in one-pass or
two passes. (For a one-pass area, the meter reader would “zigzag” or cross the street
repeatedly in order to collect all meters on one pass.);
• Identification of physical boundaries in the field which may result in non-productive travel time
(such as lakes, interstates, railroad crossing, etc);
• Meter defect coding by meter readers, work order process and meter repair efficiency;
• Incorporation of AMR and manual meters in the same routes; and
• QA/QC procedures related to re-reads and procedure for assigning routes for those re-reads.
Obviously, accurate readings the first time are critical to minimizing costs incurred.
The analysis of routes will be conducted by mapping the existing meter locations using the address
information and associating each meter to a route. Using GIS tools, we will look at the density of the
meters and any physical boundaries. We will then visually analyze the routes for any apparent
inefficiencies that may exist.
It should be noted that this task doesn’t include purchasing a routing optimization software package. As
a result, the majority of the analysis at this time will be done visually.
Attachment number 1 \nPage 3 of 6
Item # 9
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 4 of 6
Dewberry intends to utilize the Esri products to evaluate the current routes. Should AUD desire to do a
more robust GIS analysis of the routes for optimization purposes, we will recommend a method and cost
estimate for conducting that analysis. It would require purchase of a software package such as the
RouteSmart software. Purchase and use of such software is not included in this proposal. (A cost
estimate for the RouteSmart is provided separately for you).
The maps and resulting analysis will be included in the recommendation summary report.
Task 4: Policies and Procedures
We will also review and make improvement recommendations to the existing policies and procedures
including:
• Meter reader accountability and performance metrics;
• Meter reading routes;
• Re-read assignments and routes;
• Meter repair work order process;
• Tools / Software utilized;
• Customer billing grouping categories;
• Bill auditing; and
• Steps or processes between collecting the data in the field and billing the customer.
Task 5: Future AMR Plans
Dewberry will not only look at improving the efficiency and reliability of the existing AMR system, but
will also assist AUD in developing a plan for converting more meters from manual to AMR. This plan is
intended to improve meter reading efficiency, cut costs associated with meter reading, improve data
accuracy, and improve the meter reading to billing process. We will look at a planning horizon and the
annual budget for meter conversion as well as how further automation impacts the routes.
If it will assist AUD in their efforts to replace the faulty meters, Dewberry will provide a map color coding
AMRs where AUD has record of null readings.
Task 6: Recommendation Summary
Dewberry will prepare a summary report outlining the findings and recommendations of the study.
Areas to enhance the effectiveness of the routes will be presented based on the findings from the
interviews and Task 3 analysis. In addition, recommended enhancements to AUD policies and
procedures for meter reading, meter re-reads, meter repair work order process, and billing process will
be documented. We will provide best practices for using technology to improve meter reading and
billing, to include recommendations on software to use for planning routes, software that may improve
billing times, and field hardware or tools that may increase meter reading efficiencies. We will also
outline the recommended plan for incorporating more AMRs into the system.
Attachment number 1 \nPage 4 of 6
Item # 9
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 5 of 6
SCHEDULE
Dewberry can begin work on this project immediately upon receiving a Notice to Proceed. The
anticipated schedule is as follows:
Task Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7
Initial Data Collection
Staff Interviews
Analysis of Routes
Policies and Procedures
Enhancement
Analysis of AMR replacement
program
Recommendations
*Assume draft recommendations will be delivered in week 5; comments from AUD in week 6 and final
recommendations presented in week 7.
DELIVERABLES
• Report summarizing the recommendations (4 copies);
• Esri Geodatabase of revised routes; and
• Hard Copy maps illustrating the recommended routes (4 copies).
FEE
Dewberry’s fee for these services is based on an hourly not to exceed cost of $49,642, as detailed below.
Task Hours Cost
Tech.
Director
Sr. PM Sr. Eng. Sr. GIS
Analyst
GIS
Analyst
Total
Initial Data Collection 4 4 8 $1032
Staff Interviews 10 24 20 4 58 $8822
Analysis of Routes 16 16 24 4 56 116 $13988
Policies and Procedures
Enhancement
30 34 2 10 76 $10800
AMR Prioritization 2 4 16 4 26 $3502
Recommendations 10 16 20 4 28 78 $9998
Total Labor Cost $48,142
Other Direct Costs (ODC) $1,500
Total Cost $49,642
CLARIFICATIONS OR REQUIREMENTS
1. Field work is not included in this project;
Attachment number 1 \nPage 5 of 6
Item # 9
T. Wiedmeier
AUD Meter Read
February 3, 2012
Page 6 of 6
2. Street addresses of each meter, the meter number and the associated route will be provided by
AUD in a GIS, MS Excel or text file;
3. Dewberry assumes that the meter route file will import into GIS without extensive reformatting
and that the billing file can easily be joined using a field common to both datasets such as an
account number.
4. Dewberry assumes that the street data contains the attributes necessary to support address
matching (geo-coding) and that it contains a sufficient halo to provide for routing that may need
to go out of and back into the City.
5. GIS basemap data will be provided including: orthophotography, structures, street centerlines,
hydrology, and parcels. Dewberry reserves the option to request additional GIS data to support
the project.
6. Dewberry intends to utilize the Esri products to evaluate the current routes. Should AUD decides
to purchase a more robust optimization program, Dewberry will make recommendations and
provide cost estimates for various options;
7. Dewberry will provide the results in a Esri Geodatabase compatible with the version currently
utilized by AUD; and
8. Dewberry will provide electronic and hard copy deliverables. We will provide up to 4 copies of
the map deliverables and 3 copies of the report.
We look forward to the opportunity of serving AUD on this project. If you have any questions or need
any additional information regarding our proposal, please feel free to give me a call.
Sincerely,
Dewberry & Davis, Inc.
Teresa L. Crisp, P.E.
Client Service Manager / Project Manager
Attachment number 1 \nPage 6 of 6
Item # 9
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Water Efficiency Program Development
Department:Utilities
Caption:Consider proposal from Cavanaugh and Associates to develop
Water Efficiency Program.
Background:The Georgia Water Conservation Act passed in 2010 requires that
public water systems conduct water loss audits and implement
water efficiency and loss detection programs beginning in 2012.
Cavanaugh and Associates has extensive experience in developing
programs to address non-revenue water for water utilities.
Analysis:These services will help Augusta Utilities develop key financial
and performance indicators by which we can assess and manage
non-revenue water. This program will help us improve the
efficiency of both the water system and the Utilities Department.
Financial Impact:The total cost of the project is $102,500.
Alternatives:Deny proposal.
Recommendation:Approve proposal from Cavanaugh and Associates to develop
Water Efficiency Program.
Funds are Available
in the Following
Accounts:
506043110-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Utilities
Finance.
Procurement.
Cover Memo
Item # 10
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Page 1 of 7
Cavanaugh & Associates, P.A. appreciates the opportunity to provide
Engineering Services for the project as referenced below:
Re: Augusta Utilities Water Audit and Efficiency Programming
THIS AGREEMENT, made and entered into this day of , 2012,
by and between Cavanaugh & Associates, P.A., their successors or assigns,
(hereinafter called “ENGINEER,” and Augusta Utilities (AU), their successors or
assigns, (hereinafter called “CLIENT”). Neither ENGINEER nor CLIENT shall
assign this agreement without the prior written consent of the other.
Scope of Services:
Phase 1 - Water Audit and EPD Delivery
1. Develop “Top Down” AWWA Water Balance
o Calculate water supply sources (total volume)
AU water sources
Imported water sources
Exported water sources
o Calculate authorized consumption (total volume)
Billed authorized consumption
· Billed metered consumption
· Billed unmetered consumption
Unbilled authorized consumption
· Unbilled metered consumption
· Unbilled unmetered consumption
o Calculate water losses (total volume)
Apparent Losses
· Unauthorized consumption (estimated)
· Data handling errors (estimated)
· Customer Metering Inaccuracies
Real Losses
· Leakage on transmission and/or distribution mains
Attachment number 1 \nPage 1 of 7
Item # 10
Page 2 of 7
· Leakage and overflows at storage facilities
· Leakage on service connections (estimated)
· Pressure Review
o Cavanaugh will communicate with distribution
managers to review current system working pressures.
Additionally, we will review available hydrant test
data to identify opportunities for data management
areas and pressure management areas.
· Estimate of Real Losses
o Cavanaugh will utilize the Top-Down Audit to
segregate out all other sources as can be determined
from the data supplied. Then using the connection
density, length of mains and system pressure as
reported in the Pressure Review section above, we
will calculate the Unavoidable Annual Real Loss.
This number is deducted from the aggregate loss
number to create the Real Loss predictive value for
AU. We will refine the number by discussing:
1. Reported Leaks
2. Improvements in quantifying reported leaks
3. Unreported loss
4. Improvements in quantifying unreported loss
with key system managers
2. Determination of Revenue Water (RW)
o Volume of revenue water
o Value of revenue water (retail billing rates)
3. Determination of Non-Revenue Water (NRW)
o Non-revenue water as percent by volume
o Non-revenue water as percent by cost (marginal production cost)
o Non-revenue water as percent by cost (composite retail rate)
Phase 2 - Water Efficiency Program Development:
1. Development of Performance Indicators
o Financial Indicators
Non-revenue water as percent by volume
Non-revenue water as percent by cost
Annual cost of Apparent Losses (composite retail rate)
Attachment number 1 \nPage 2 of 7
Item # 10
Page 3 of 7
Annual cost of Real Losses (marginal production cost)
o Operational Efficiency Indicators
Apparent losses per service connection/day
Real losses per service connection/day
Real losses per length of main/day
Real losses per service connection/day/system PSI
Unavoidable Annual Real Losses (UARL)
o Infrastructure Leakage Index (ILI)
2. System Input Data Benchmarking
o Provide a “Basis of Audit” summary, documenting sources,
calculations and assumptions for audit inputs
o Recommend Input data improvements necessary to improve
benchmarking score
3. Prepare Summary Report and Recommendations
o Identify strategies to reduce NRW
o Identify potential revenue enhancements
o Identify potential cost savings
o Recommend next steps
Phase 3 - Water Efficiency Program Implementation:
1. Months 1-2
o Develop a Key Performance Indicator (KPI) tracking tool, in
accordance with the AWWA Water Audit Method
o History-loading of monthly water data into KPI tracker
o Assist AU with development of a specific agenda for monthly WLC
team meetings – generally this will be 1) review of KPIs 2)
discussion of trends and 3) discussion of water loss control strategies
and implementation
o Assist AU with protocols for streamlining monthly data into KPI
tracker, including identification of the WLC team leader
o Training of WLC team leader for synthesis of data in KPI tracker
o Facilitation of monthly WLC team meetings
o Documentation of WLC team meeting and action items
2. Months 3 - 4
Attachment number 1 \nPage 3 of 7
Item # 10
Page 4 of 7
o Assist AU with loading of month’s water data into KPI tracker (with
WLC team leader)
o Training of WLC team leader for synthesis of data in KPI tracker
o Quality control review of water data and KPI tracker
o Co-Facilitation of monthly WLC team meetings (with WLC team
leader)
o Documentation of WLC team meeting and action items
3. Months 5 - 6
o Quality control review of water data and KPI tracker
o Training of WLC team leader for synthesis of data in KPI tracker
o Participation in monthly WLC team meetings
o Provision of support to WLC team leader
o Documentation of WLC team meeting and action items
The above scope does not include:
· Any other service not specifically described in the above scope of
services.
CLIENT’S Responsibilities:
1. Single Representative: The CLIENT shall designate a single
representative with respect to the services to be rendered under this
Agreement who shall act on behalf of the CLIENT and issue instructions
to the ENGINEER.
2. Criteria and Information: The CLIENT shall provide all criteria and
full information as to its requirements for the Project, including
objectives, constraints, projected demands and service areas, and
performance requirements.
3. Access: The CLIENT shall arrange access for the ENGINEER to all public
and private properties where such access is required for the performance
of services under this Agreement.
4. Reviews: The CLIENT shall examine all work products presented by the
ENGINEER and shall render decisions pertaining thereto within a
reasonable time as not to delay the services of the ENGINEER.
5. Regulatory Fees: The CLIENT shall furnish all required fees for
regulatory approval of the project.
Attachment number 1 \nPage 4 of 7
Item # 10
Page 5 of 7
Hidden Conditions
A condition is hidden if concealed by existing finishes or is not capable of
investigation by reasonable visual observation. If the ENGINEER has reason to
believe that such a condition may exist, the CLIENT shall authorize and pay
all cost associated with the investigation of such a condition and, if necessary,
all costs necessary to correct said condition. If (1) the CLIENT fails to
authorize such investigation or correction after due notification, or (2) the
ENGINEER has no reason to believe that such a condition exists, the CLIENT is
responsible for all risks associated with this condition, and the ENGINEER
shall not be responsible for the existing condition nor any resulting damages to
persons or property.
Fee Arrangement
The fee for the Engineering Services described in the above scope will be
compensated as follows:
Lump Sum Fee:
Phase 1 - Water Audit and EPD Delivery………………………..………………………… In
process
Phase 2 - Water Efficiency Program Development……………………………………….
$55,300.00
Phase 3 - Water Efficiency Program Implementation…………………………………….
$47,200.00
These fees do not include any permit application fees. Such fees will be paid
directly by the CLIENT.
Additional Services
Cavanaugh & Associates, P.A. can provide services that are required in
addition to those being provided and outlined in this proposal at hourly rates.
If additional services are required, the rates for those additional services will
Attachment number 1 \nPage 5 of 7
Item # 10
Page 6 of 7
be negotiated or we can provide an additional proposal in lieu of using hourly
rates.
Billing/Payment
All invoices are due upon receipt. Interest will be due at 1 1/2% per month on
outstanding invoices in excess of 30 days. If payment is not made by the stated
date on the invoice, Cavanaugh & Associates, P. A. may exercise the right to
terminate the performance of services without further obligation to the Client.
Payment will still be due for services completed to the time this option is
exercised. In the event that any portion or all of an account remains unpaid
for 90 days after billing, the Client shall pay the cost of collection, including
attorney’s fees.
Professional Liability
ENGINEER maintains professional liability coverage for damages as a result of
our negligent acts, errors, or omissions. Our liability for this project will be
limited to $120,000.00. Upon request, a certificate of insurance can be
provided as proof of coverage.
Termination of Services
Either party may terminate this agreement upon 10 days written notice should
the other fail to perform his/her obligations. In the event of termination, the
Client shall pay the ENGINEER for all services, rendered to the date of
termination.
Period of Service
If the ENGINEER is delayed by circumstances outside of his control, then the
ENGINEER shall promptly notify the CLIENT in writing citing such delay. If
the delay will cause a monetary impact to the ENGINEER, then the ENGINEER
shall notify the CLIENT in writing of such projected costs.
Acceptance
Attachment number 1 \nPage 6 of 7
Item # 10
Page 7 of 7
This Agreement represents the entire and integrated Agreement between CLIENT
and ENGINEER. It supersedes all prior and contemporaneous communications,
representations, and agreements, whether oral or written, relating to the subject
matter of this Agreement. Any alteration made to this Agreement by either
party will render the Agreement null and void. If this Agreement meets with
your approval, please sign and return both copies to our office to serve as our
contractual agreement and authorization to proceed. We will execute and
return one copy to you. We look forward to working with you on this project.
IN WITNESS WHEREOF, the parties have caused this Agreement to be signed by
their duly authorized officers in duplicate originals, the day and year first
above written.
Cavanaugh & Associates, P.A. Augusta Utilities
M. Steve Cavanaugh, Jr., PE
Dat
e
Dat
e
President
Witnessed By:
Dat
e
Witnessed By:
Dat
e
Attachment number 1 \nPage 7 of 7
Item # 10
Engineering Services Committee Meeting
4/9/2012 1:00 PM
Windsor Spring Rd Ph V Appraisals
Department:Abie L. Ladson, P.E., Director
Caption:Authorize the Engineering Department to enter into an agreement
with Jack L. Minor Realty Company for the purpose of preparing
the appraisals on the Windsor Spring Road Phase V Project, from
State Route 88 in Hephzibah to Willis Foreman Road, CPB #323-
04-299823786, at a cost of $159,500. Funds are available in the
project Right of Way account for the Engineering Department.
Background:On April 6, 1999 the Augusta, Georgia Commission approved for
Augusta, Georgia to enter into an agreement with the Georgia
Department of Transportation (GDOT) to accept responsibility for
the project preliminary engineering, right of way acquisition and
relocation of utilities on the Windsor Spring Road Phase V
project. The project will widen and reconstruct Windsor Spring
Road to 4 lanes with a 19’ raised median from SR 88 in
Hephzibah to Willis Foreman Road and replace the bridge over
Norfolk Southern Railroad. Funding for the right of way is a joint
effort between Augusta, Georgia ($1,198,000) and GDOT (not to
exceed $4,236,500). Augusta, Georgia is responsible for the
acquisition and r/w activities are underway. Final design
activities are underway. GDOT is responsible for the
construction cost and the current estimated cost is
$13,246,372. The current let date is November 2013.
Analysis:The acquisition of the right of way for this project shall be in
accordance with the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 (Federal-aid Highway
Act) and GDOT regulations and guidelines. These policies ensure
that each parcel of right of way needed to improve transportation
facilities is entitled to fair market value compensation. The fair
market value for each parcel is established by Certified Real
Estate Appraisers that are pre-qualified and approved by GDOT.
The Procurement Department advertised bids for this service with
a deadline of February 29, 2012. Two (2) bids were received and
the low bid was from Jack L. Minor Realty Company at a cost of
$159,500. Mr. Minor meets the qualifications established by
GDOT to perform this work. The other bid received was in the
amount of $224,200.
Cover Memo
Item # 11
Financial Impact:The fee proposed for this is $159,500 with funding available in
account number 323-041110-5411120/299823766 to be
transferred to 323-041110-5411120/299823786 upon Commission
approval.
Alternatives:1: Authorize the Engineering Department to enter into an
agreement with Jack L. Minor Realty Company for the purpose of
preparing the appraisals on the Windsor Spring Road Phase V
project, from State Route 88 in Hephzibah to Willis Foreman
Road, CPB #323-04-299823786, at a cost of $159,500. Funds are
available in the project Right of Way account for the Engineering
Department. 2: Do not approve and delay progress on a project
that is critical to south Augusta.
Recommendation:Approve Alternate 1.
Funds are Available
in the Following
Accounts:
Funds available in the following account: 323-041110-
5411120/299823786-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 2
Item # 11
Attachment number 1 \nPage 2 of 2
Item # 11
CORRECTED COPY
Invitation to Bid
Sealed bids will be received at this office on Wednesday, February 29, 2012 @ 3:00 p.m. for furnishing:
Bid Item 12-124 Appraisals on Windsor Spring Road Phase V for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta, Georgia web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing
by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, February 17, 2012 @ 5:00 p.m. No bid will be accepted by fax, all
must be received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the
invitation to bid including, but not limited to, the number of copies needed, the timing of the
submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. All requests to waive or modify any such material condition shall be submitted
through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for
approval by the Augusta, Georgia Commission. Please mark BID number on the outside of the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Augusta Chronicle January 26, February 2, 9, 16, 2012
Metro Courier February 1, 2012
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Jim Williamson Engineering Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 11
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Attachment B YES YES
E-Verify #453621 53328
Addendum YES YES
Parcel No. Bid Amount Bid Amount Bid Amount
1 $900.00 $800.00
2 $1,200.00 $800.00
2A $1,800.00 $2,950.00
3 $1,200.00 $800.00
4 NO BID $800.00
5 $1,200.00 $800.00
6 $1,200.00 $800.00
7 $1,200.00 $800.00
8 $1,200.00 $800.00
9 $4,500.00 $3,500.00
10 $2,900.00 $3,500.00
11 $2,900.00 $3,500.00
11A $1,200.00 $800.00
12 $2,900.00 $3,500.00
13 $1,900.00 $2,900.00
14 $1,900.00 $2,900.00
15 $1,200.00 $800.00
16 $1,200.00 $800.00
17 $1,200.00 $800.00
18 $1,200.00 $800.00
19 $1,300.00 $2,900.00
20 $1,300.00 $2,900.00
21 $1,300.00 $2,900.00
22 $1,300.00 $2,900.00
23 $1,300.00 $2,950.00
24 $1,300.00 $2,950.00
25 $900.00 $800.00
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
Submitted No Bid
Response
Page 1 of 5
Attachment number 3 \nPage 1 of 5
Item # 11
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
26 $1,300.00 $2,950.00
27 $900.00 $800.00
28 $1,300.00 $2,950.00
29 $1,300.00 $2,950.00
30 $1,300.00 $2,950.00
31 $900.00 $800.00
33 $1,300.00 $2,500.00
34 $1,300.00 $2,950.00
35 $1,300.00 $2,950.00
36 $1,300.00 $2,950.00
37 $1,300.00 $2,950.00
38 $1,300.00 $2,950.00
39 $1,300.00 $800.00
40 $1,900.00 $2,950.00
41 $1,900.00 $2,900.00
42 $900.00 $800.00
43 $1,300.00 $2,900.00
44 $1,300.00 $2,950.00
45 $1,300.00 $2,950.00
46 $1,300.00 $2,950.00
47 $900.00 $800.00
48 $1,300.00 $2,950.00
49 $900.00 $800.00
50 $1,300.00 $2,950.00
51 $1,300.00 $2,950.00
52 $1,300.00 $2,950.00
52A $1,300.00 $2,950.00
53 $1,300.00 $2,950.00
54 $900.00 $800.00
55 $900.00 $800.00
56 $900.00 $800.00
Page 2 of 5
Attachment number 3 \nPage 2 of 5
Item # 11
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
57 $1,300.00 $2,900.00
58 $900.00 $800.00
59 $900.00 $800.00
60 $900.00 $800.00
61 $1,300.00 $2,900.00
62 $900.00 $800.00
63 NO BID $800.00
64 $1,300.00 $2,950.00
65 $2,000.00 $2,950.00
66 $1,300.00 $2,950.00
67 $1,300.00 $2,950.00
69 $1,200.00 $800.00
70 $900.00 $800.00
71 $900.00 $800.00
72 $900.00 $800.00
73 $900.00 $800.00
74 $900.00 $800.00
75 $900.00 $800.00
76 $1,200.00 $800.00
77 $900.00 $800.00
78 $900.00 $800.00
79 $900.00 $800.00
80 $900.00 $800.00
81 $900.00 $800.00
82 $1,300.00 $2,950.00
83 $1,300.00 $2,950.00
84 $900.00 $800.00
85 $900.00 $800.00
86 $900.00 $800.00
87 $900.00 $800.00
88 $900.00 $800.00
Page 3 of 5
Attachment number 3 \nPage 3 of 5
Item # 11
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
89 $900.00 $800.00
91 $900.00 $800.00
92 $900.00 $800.00
93 $900.00 $800.00
94 $900.00 $800.00
95 $900.00 $2,950.00
96 $900.00 $800.00
97 $900.00 $800.00
98 $900.00 $800.00
99 $900.00 $800.00
100 $900.00 $800.00
101 $900.00 $800.00
101A $900.00 $800.00
102 $1,300.00 $2,950.00
103 $900.00 $2,950.00
104 $900.00 $800.00
105 $900.00 $800.00
106 $900.00 $800.00
107 $900.00 $800.00
108 $1,300.00 $2,950.00
109 $900.00 $800.00
110 $1,300.00 $2,900.00
111 $1,300.00 $2,950.00
112 $900.00 $800.00
113 $900.00 $800.00
114 $900.00 $800.00
115 $900.00 $800.00
116 $900.00 $800.00
117 $1,200.00 $800.00
117A $900.00 $800.00
118 $900.00 $800.00
Page 4 of 5
Attachment number 3 \nPage 4 of 5
Item # 11
VENDORS
Jack L. Minor Realty Co., Inc.
429 Telfair Street
Augusta, GA 30901
Moreland Altobelli
211 Beaver Ruin Rd Ste 190
Norcross, GA 30071
Maxwell Appraisal Group
The Lamar Building
753 Broad St., Suite 502
Augusta, GA 30901
Bid Item #12-124
Windsor Spring Road - Phase V - Appraiser Services
for Augusta, Georgia - Engineering Department
Bid Due: Wednesday, February 29, 2012 @ 3:00 p.m.
119 $900.00 $800.00
119A $900.00 $800.00
120 $900.00 $800.00
121A $900.00 $800.00
123 $1,300.00 $2,950.00
126 $900.00 $800.00
127 $900.00 $800.00
128 $900.00 $800.00
130 $900.00 $800.00
131 $900.00 $800.00
132 $1,300.00 $2,950.00
133 $1,300.00 $2,950.00
134 $900.00 $800.00
135 $900.00 $800.00
136 $900.00 $800.00
137 $900.00 $800.00
138 $900.00 $800.00
139 $900.00 $800.00
140 $900.00 $800.00
TOTAL $159,500.00 $224,200.00
Page 5 of 5
Attachment number 3 \nPage 5 of 5
Item # 11
Attachment number 4 \nPage 1 of 1
Item # 11
Attachment number 5 \nPage 1 of 2
Item # 11
Attachment number 5 \nPage 2 of 2
Item # 11