HomeMy WebLinkAbout2012-02-27-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 2/27/2012- 1:00 PM
ENGINEERING SERVICES
1. Presentation by Mr. Larry Butler of Ameresco regarding energy
reduction services.
Attachments
2. Motion to ratify the agreement between Davis Lawn Care, LLC
and Augusta, Ga. for services rendered in connection with the
2011 grant award associated with the G-DOT GATEway Grant
for Roadside Enhancement and Beautification in the amount of
$31,865.00 for the Deans Bridge Road/Gordon Highway
Enhancement and Beautification Project.
Attachments
3. Motion to ratify Memorandum of Understanding between
Georgia Department of Transportation and Augusta, Ga. relating
with task associated with design, administration of the Special
Encroachment Permit application project name GA10-4
Intersection Gateway Enhancement.
Attachments
4. Approve purchase of the ICOM3 support software for the SOLO
Robotic camera totaling $59,250.
Attachments
5. Request by City of Hephizbah for Augusta, Georgia to rescind
resolution to provide water and sewer services to Redfield
Property Development (Rhodes' Estate).
Attachments
6. Authorize the execution of an agreement with the U. S.
Department of the Interior U. S. Geological Survey (USGS) for
the operation, modeling and analyzing of monitoring wells to
investigate water levels and water quality for Augusta's
groundwater production facilities.
Attachments
Engineering Services Committee Meeting
2/27/2012 1:00 PM
Ameresco
Department:Clerk of Commission
Caption:Presentation by Mr. Larry Butler of Ameresco regarding energy
reduction services.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 1
Item # 1
Attachment number 2 \nPage 1 of 8
Item # 1
Attachment number 2 \nPage 2 of 8
Item # 1
Attachment number 2 \nPage 3 of 8
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Attachment number 2 \nPage 4 of 8
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Attachment number 2 \nPage 5 of 8
Item # 1
Attachment number 2 \nPage 6 of 8
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Attachment number 2 \nPage 7 of 8
Item # 1
Attachment number 2 \nPage 8 of 8
Item # 1
Engineering Services Committee Meeting
2/27/2012 1:00 PM
Contract GATEway Grant for Roadside Enhancement and Beautification
Department:
Caption:Motion to ratify the agreement between Davis Lawn Care, LLC
and Augusta, Ga. for services rendered in connection with the
2011 grant award associated with the G-DOT GATEway Grant
for Roadside Enhancement and Beautification in the amount of
$31,865.00 for the Deans Bridge Road/Gordon Highway
Enhancement and Beautification Project.
Background:In 2010 the Augusta Commission approved a grant application
for GATEway funds from the Georgia Department of
Transportation for the above referenced project. In December
2011 Augusta received notification that Augusta, Ga. had
been granted the funds which needed to be expended within a 90-
day timeline.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 4
Item # 2
Attachment number 1 \nPage 2 of 4
Item # 2
Attachment number 1 \nPage 3 of 4
Item # 2
Attachment number 1 \nPage 4 of 4
Item # 2
Engineering Services Committee Meeting
2/27/2012 1:00 PM
GATEway Grant Deans Bridge Rd. and Gordon Hwy.
Department:
Caption:Motion to ratify Memorandum of Understanding between
Georgia Department of Transportation and Augusta, Ga. relating
with task associated with design, administration of the Special
Encroachment Permit application project name GA10-4
Intersection Gateway Enhancement.
Background:In October 2010 the Augusta Commission approved a grant
application for GATEway funds from the Georgia Department of
Transportation. In December 2011 Augusta received notification
that Augusta, Ga.had been granted the funds and needed to expend
the funds within a 90-day timeline for the above referenced
project.
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 3
Item # 3
Attachment number 1 \nPage 2 of 3
Item # 3
Attachment number 1 \nPage 3 of 3
Item # 3
Engineering Services Committee Meeting
2/27/2012 1:00 PM
ICOM3 Software Purchase
Department:Utilities
Caption:Approve purchase of the ICOM3 support software for the SOLO
Robotic camera totaling $59,250.
Background:Recently the city of Augusta entered a consent agreement with the
Georgia Environmental Division (EPD). In that agreement the city
agreed to systematically evaluate its entire collection system over
a period of five years. In May the Augusta Utilities Department
(AUD) evaluated a robotic camera to video approximately 6,000
feet of the city’s sewer lines, and Commission approval was
obtained in July 2011 to purchase four SOLO cameras. The
purpose of this request is to gain approval for the purchase of
software that will aid AUD staff to efficiently gather and process
the information that the camera collects. This software will enable
the staff to quantify, locate, and prioritize deficient areas within
the collection system in a quick and efficient manner so that
resources can be directed toward areas that will have the greatest
impact toward reducing SSO events; which is a primary objective
in the existing consent order.
Analysis:RedZone robotics has submitted a proposal to AUD that includes
an initial cost of $59,250, and subsequent renewable costs of
$37,800 per year.
Financial Impact:Initial cost of $59,250 with a renewable annual cost of $37,800.
Alternatives:None Recommended.
Recommendation:It is recommended to Approve Purchase of the ICOM3 support
software for the SOLO Robotic camera totaling $59,250.
Funds are Available
in the Following
Accounts:
Funds are available in the operating fund 506043410-5424510.
Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 5
Item # 4
Attachment number 1 \nPage 2 of 5
Item # 4
Attachment number 1 \nPage 3 of 5
Item # 4
Attachment number 1 \nPage 4 of 5
Item # 4
Attachment number 1 \nPage 5 of 5
Item # 4
Engineering Services Committee Meeting
2/27/2012 1:00 PM
Request by City of Hephizbah for Augusta, Georgia to recind resolution to provide water and sewer services to
Redfield Property Development
Department:Law Department
Caption:Request by City of Hephizbah for Augusta, Georgia to rescind resolution
to provide water and sewer services to Redfield Property Development
(Rhodes' Estate).
Background:On December 5, 2005, notice of Augusta's proposed intent to extend
water and sewer into Hephzibah was sent to City of Hephzibah and same
was ratified by the Augusta, Georgia Commission on May 16, 2006. The
Augusta Utilities Department has not extended any water and sewer
services to the City of Hephzibah at this time. On February 6, 2012, the
City of Hephzibah approved a resolution requesting that Augusta,
Georgia rescind its resolution extending water and sewer services into the
city limits of Hephzibah for the Redfield Properties by Land Sales Inc.
Analysis:The City of Hephzibah and Redfield Properties by Land Sales Inc. are
involved in litigation with respect to this development.
Financial Impact:Potential loss of future revenue from providing water and sewer services.
Alternatives:Approve or Deny Hepzibah's request.
Recommendation:N/A
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
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Engineering Services Committee Meeting
2/27/2012 1:00 PM
USGS Agreement for Groundwater Monitoring
Department:Utilities
Caption:Authorize the execution of an agreement with the U. S.
Department of the Interior U. S. Geological Survey (USGS) for
the operation, modeling and analyzing of monitoring wells to
investigate water levels and water quality for Augusta's
groundwater production facilities.
Background:Monitoring groundwater levels and quality is important for
protection and effective management of our water resources. The
Augusta water supply at our three groundwater production
facilities draws water from the Dublin-Midville aquifer system.
The continuation of the monitoring program that is being
proposed will provide valuable information to protect this
important water source for Augusta. The attached proposed
agreement for January 2012 through December 2012 sets the cost
at $84,712.
Analysis:The proposed program is to continue monitoring the current
groundwater levels, flow directions and water quality in the
Dublin-Midville aquifer system up-gradient of our three
established well fields. The data gathered from the monitoring
process will provide information to support water management
and water quality protection for our production facilities. This
program also includes a groundwater modeling component. This
program is an important part of our efforts to insure the future
availability of groundwater as a valuable component of our water
production capabilities. As such, we believe that the continuation
of our ongoing partnership with the USGS into the foreseeable
future is highly desirable. Since this needs to be an ongoing
commitment we believe that this agreement should be approved
and authorized for annual renewal for an additional three years
unless the cost increases above $100,000 in any year.
Financial Impact:$84,712 is within the budgeted amount included in our approved
2012 budget for this expense.
Alternatives:No feasible alternatives.
Cover Memo
Item # 6
Recommendation:We recommend the Commission authorize the execution of the
proposed agreement with the USGS for the year 2012 in the
amount of $84,712. We further recommend authorization to renew
this agreement annually for an additional three years as long as the
annual cost does not exceed $100,000.
Funds are Available
in the Following
Accounts:
506043530/5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Form 9-1366
(Oct.2005)
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
FOR
USGS Georgia Water Science Center
Customer,:
Agreement.:
Project .:
TIN':
Fixed Cost
Agreement
Page 1 of2
8000001138
12ESGAMF0000050
GC12MFOOAB02400
582204274
P"Ve.r No
THIS AGREEMENT is entered into as of the 1st day of January,2012,by the U.S.GEOLOGICAL SURVEY,
UNITED STATES DEPARTMENT OF THE INTERIOR,party of the first part,and the AUGUSTA UTILITIES
DEPARTMENT,CITY OF AUGUSTA,GEORGIA,party ofthe second part.
1.The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation "Ground-Water Monitoring Program for the
Augusta-Richmond county area,Georgia,",herein called the program.The USGS legal authority is 43
USC 36C;43 USC 50;and 43 USC SOb.
2.The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program.2(b)includes In-Kind Services in the amount of $0.
(a)$79,486
(b)$84,712
by the party of the first part during the period
January 1,2012 to December 31,2012
by the party of the second part during the period
January 1,2012 to December 31,2012
(c)Additional or reduced amounts by each party during the above period or succeeding periods as
may be determined by mutual agreement and set forth in an exchange of letters between the
parties.
(d)The performance period may be changed by mutual agreement and set forth in an exchange of
letters between the parties.
3.The costs of this program may be paid by either party in conformity with the laws and regulations
respectively governing each party.
4.The field and analytical work pertaining to this program shall be under the direction of or subject to
periodic review by an authorized representative of the party of the first part.
5.The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives.The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification
by mutual agreement.
6.During the course of this program,all field and analytical work of either party pertaining to this program
shall be open to the inspection of the other party,and if the work is not being carried on in a mutually
satisfactory manner,either party may terminate this agreement upon 60 days written notice to the other
party.
7.The original records resulting from this program will be deposited in the office of origin of those records.
Upon request,copies of the original records will be provided to the office of the other party.
Attachment number 1 \nPage 1 of 5
Item # 6
Form 9-1366
continued
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
Customer .:
Agreement .:
Project ,;
TIN':
Page 2 of 2
6000001138
12ESGAMF0000050
GC12MFOOAB02400
582204274
8.The maps,records,or reports resulting from this program shall be made available to the public as
promptly as possible.The maps,records,or reports normally will be pUblished by the party of the first part.
However,the party of the second part reserves the right to publish the results of this program and,if
already published by the party of the first part shall,upon request,be furnished by the party of the first
part,at costs,impressions suitable for purposes of reproduction similar to that for which the original copy
was prepared.The maps,records,or reports published by either party shall contain a statement of the
cooperative relations between the parties.
9.USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040).Billing
documents are to be rendered QUARTERLY.Payments of bills are due within 50 days after the billing
date.If not paid by the due date,interest will be charged at the current Treasury rate for each 30 day
period,or portion thereof,that the payment is delayed beyond the due date.(31 USC 3717;Comptroller
General File B-212222,August 23,1983).
U.S.Geological Survey
United States
Department of the Interior
USGS Pojnt of Contact
Name:John S.Clarke
Address:3039 Amwiler Road
Suite 130
Atlanta,Georgia 30350
Telephone:770-903-9170
Email:
Signatures
By ~H 1t1evtA>Date 1/-/8-(\
Name:Edward H.Martin
Title:Director
By Date _
Name:
Title:
By Date _
Name:
Title:
AUGUSTA UTILITIES DEPARTMENT
Customer point of Contact
Name:Mr.Tom Wiedmeier,P.E.
Address:350 Bay Street
Suite 180
Augusta,Georgia 30901
Telephone:
Email:
Signatures
By Date._
Name:
Title:
By ---'__Date _
Name:
Title:
By DateNa-m-e-:--------------
Title:
Attachment number 1 \nPage 2 of 5
Item # 6
Form 9-1366
(Oct.2005)
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
FOR
USGS Georgia Water Science Center
Customer .:
Agreemont II:
Project':
TIN':
Fixed Cost
Agreement
Page 1 of2
6000001138
12ESGAMF0000060
GC12MFOOAB02400
582204274
P-Ve.r No
THIS AGREEMENT is entered into as of the 1st day of January,2012.by the U.S.GEOLOGICAL SURVEY.
UNITED STATES DEPARTMENT OF THE INTERIOR.party of the first part,and the AUGUSTA UTILITIES
DEPARTMENT,CITY OF AUGUSTA,GEORGIA.party of the second part.
1.The parties hereto agree that subject to availability of appropriations and in accordance with their
respective authorities there shall be maintained in cooperation "Ground-Water Monitoring Program for the
Augusta-Richmond county area.Georgia....herein called the program.The USGS legal authority is 43
USC 36C;43 USC 50;and 43 USC SOb.
2.The following amounts shall be contributed to cover all of the cost of the necessary field and analytical
work directly related to this program.2(b)includes In-Kind Services in the amount of $0.
(a)$79.486
(b)$84.712
by the party of the first part during the period
January 1.2012 to December 31,2012
by the party of the second part during the period
January 1.2012 to December 31.2012
(c)Additional or reduced amounts by each party during the above period or succeeding periods as
may be determined by mutual agreement and set forth in an exchange of letters between the
parties.
(d)The performance period may be changed by mutual agreement and set forth in an exchange of
letters between the parties.
3.The costs of this program may be paid by either party in conformity with the laws and regulations
respectively governing each party.
4.The field and analytical work pertaining to this program shall be under the direction of or subject to
periodic review by an authorized representative of the party of the first part.
5.The areas to be included in the program shall be determined by mutual agreement between the parties
hereto or their authorized representatives.The methods employed in the field and office shall be those
adopted by the party of the first part to insure the required standards of accuracy subject to modification
by mutual agreement.
6.During the course of this program.all field and analytical work of either party pertaining to this program
shall be open to the inspection of the other party.and if the work is not being carried on in a mutually
satisfactory manner.either party may terminate this agreement upon 60 days written notice to the other
party.
7.The original records resulting from this program will be deposited in the office of origin of those records.
Upon request,copies of the original records will be provided to the office of the other party.
Attachment number 1 \nPage 3 of 5
Item # 6
Form 9-1366
continued
U.S.Department of the Interior
U.S.Geological Survey
Joint Funding Agreement
Customer.:
Agreement,:
Project.:
TIN':
Page 2 of 2
6000001138
12ESGAMF0000050
GC12MFOOAB02400
582204274
8.The maps,records,or reports resulting from this program shall be made available to the public as
promptly as possible.The maps,records,or reports normally will be published by the party of the first part.
However,the party of the second part reserves the right to publish the results of this program and,if
already published by the party of the first part shall,upon request,be furnished by the party of the first
part,at costs,impressions suitable for purposes of reproduction similar to that for which the original copy
was prepared.The maps,records,or reports published by either party shall contain a statement of the
cooperative relations between the parties.
9.USGS will issue billings utilizing Department of the Interior Bill for Collection (form DI-1040).Billing
documents are to be rendered QUARTERLY.Payments of bills are due within 60 days after the billing
date.If not paid by the due date,interest will be charged at the current Treasury rate for each 30 day
period,or portion thereof,that the payment is delayed beyond the due date.(31 USC 3717;Comptroller
General File B-212222,August 23,1983).
U.S.Geological Survey
United States
Department of the Interior
USGS Point of Contact
Name:John S.Clarke
Address:3039 Amwiler Road
Suite 130
Atlanta,Georgia 30360
Telephone:770-903-9170
Email:
Signatures
By Uu.ltialt ?t!wvt::.Date J{-/f3-/{
Name:Edard H.Martin
Title:Director
By Date _
Name:
Title:
By Date _
Name:
Tille:
AUGUSTA UTILITIES DEPARTMENT
Customer Point of Contact
Name:Mr.Tom Wiedmeier,P.E.
Address:360 Bay Street
Suite 180
Augusta,Georgia 30901
Telephone:
Email:
Signatures
By Date._
Name:
Title:
By Date _
Name:
Title:
By DareNa-m-e-:--------------
Title:
Attachment number 1 \nPage 4 of 5
Item # 6
~-''''''\~;:l~....,.
Project Proposal:Ground-Water Monitoring Program for the Augusta-Richmond
County Area January -December 2012us.Geological Survey in Cooperation with Augusta Utilities Department
November 2011
Map showing groundwater levels andflow directions
near Well Field2,September 2009.
Budget:The proposed budget covers the 12-month
period,January 2012 through December 2013.
Note:The reduction in USGSfunding reflects changes in
how headquarters assesses overhead expenses.Although
dollars are less,there will be no change in the level of
services offered by USGs.
I.JOO UCGfUJ
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la,IIla.IIIM-.J'__"-0
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Previous agreement New agreement
$84,712 $79,486
$84,712 $84,712
$169,424 $164,198
Augusta
Utilities
Total
USGS
r--~'-_.J _.....,-_1 __._----....,..--.....----'---'"---o.-ooflm
During FY-2012,the cooperative water program for
the Augusta Utilities Department will continue to
monitor,report,and investigate hydrologic and
water-quality conditions in the area.In addition to
routine monitoring activities,groundwater modeling
and particle tracking capabilities will be developed
to evaluate the source ofTCE contamination
upgradient of Well Field 2 and to evaluate pumpage
effects near Well Fields I and 3.Specific activities·
include:
•Monitoring:
o Continue investigating TCE contamination
in the vicinity of Well Field 2.Water
samples will be collected and analyzed for
volatile organic compounds including TCE
and its daughter products,and trace metals.
o Continue water-level monitoring program
including real-time sites at Tobacco Road (2
wells)and Pine Hill (I well),and Well Field
1 (I well).
o Collect synoptic water-level measurements
to produce a new potentiometric map to
show ground-water flow directions and
gradients.
•Reporting
o Continue maintenance ofproject databases
and website
•Ground-water modeling:.
o Continue refinement and calibration of
digital groundwater-flow model
o Use partical tracking to simulate potential
flowpaths and particle transport times
originating from possible recharge areas
under various pumping and hydrologic
conditions.
Deliverables:Data will be incorporated into the
USGS National Water Information (NWIS)system
and made available on a user-friendly project web
site.Periodic briefings will be provided as requested
Attachment number 1 \nPage 5 of 5
Item # 6