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Engineering Services Committee
Meeting
Commission Chamber- 2/13/2012- 1:00 PM
ENGINEERING SERVICES
1. Approve an agreement with the Southeastern Natural Sciences
Academy to manage public access and educational activities
related to the constructed wetland treatment system at the James
B Messerly Water Pollution Control Plant.
Attachments
2. Approve Amendment No. 2 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2012 at
$5,529,132.00.
Attachments
3. Approve a contract with Atlantic Coast Consulting for
environmental compliance, environmental testing, engineering,
and consulting for Augusta’s Environmental Services
Department in an amount budgeted annually. For 2012 it was
budgeted at $850,000.
Attachments
4. Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Laverne M. Dorne, LLC, as owners, and
Augusta, Georgia, as optionee, in connection with the East
Augusta Roadway and Drainage Improvement Project, 0.59 acre
(25,814 sq. ft.) in fee simple and (N/A sq. ft.) of permanent
drainage and utility easement, more or less; and (N/A sq. ft.) of
temporary construction easement from property located at: 540
Aiken Street, private, at the purchase price of $7,228.00.
Attachments
5. Approve Capital Project Budget 324-041110-201824333 and
Supplemental Agreement Number Three to Cranston
Engineering Group, PC, in the amount of $86,790.00 to provide
Interchange Modification Report (IMR), as required by FHWA,
for the Wrightsboro Road Widening, Phase I project. Funding is
available in the project engineering account for the Engineering
Department.
Attachments
Engineering Services Committee Meeting
2/13/2012 1:00 PM
Agreement with the Southeastern Natural Sciences Academy to manage public access and educational
activities.
Department:Utilities
Caption:Approve an agreement with the Southeastern Natural Sciences
Academy to manage public access and educational activities
related to the constructed wetland treatment system at the James B
Messerly Water Pollution Control Plant.
Background:One of the unique features of Augusta's wastewater treatment
system is the 400 acre constructed wetland adjacent to the James
B. Messerly Water Pollution Control Plant. This system is an
integral part of the Phinizy Swamp Nature Park. The many
students and other visitors to the nature park present an excellent
opportunity to educate the public about issues related to water
quality, wastewater treatment and watershed protection. We have
previously developed both a Source Water Protection Plan and a
Watershed Protection Plan as part of our operating permit
requirements. These programs are currently in the process of
being updated. Both of these programs include a commitment to
provide public education regarding watershed issues. We have
requested a proposal from the Southeastern Natural Sciences
Academy to manage public access and educational activities
associated with the constructed wetland system. The Academy
offices are located in the Nature Park.
Analysis:Providing these services to Augusta fits very well with the mission
of the Academy while allowing us to meet some of our
commitments for public education. The attached proposed
agreement outlines the tasks that will be performed by the
Academy. The cost of the proposed agreement is $2,500.00 per
month for a total of $30,000.00 per year. We believe this to be a
reasonable fee for the services provided. Since this needs to be an
ongoing commitment we believe that this agreement should be
approved and authorized for annual renewal for an additional three
years unless the cost increases above the approved annual amount.
Financial Impact:$30,000.00 per year Cover Memo
Item # 1
Alternatives:1) Approve the agreement as presented and take advantage of the
opportunity for public education. 2) Disapprove the agreement.
Recommendation:We recommend approving the agreement at a cost of $30,000.00
per year and authorizing the annual renewal of the agreement for
three additional years unless the cost increases above the approved
annual amount.
Funds are Available
in the Following
Accounts:
506043310/5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
January 27, 2012
Mr. Allen Saxon, Assistant Director
Augusta Utilities
360 Bay St, Suite 180
Augusta, GA 30901
Dear Allen:
Southeastern Natural Sciences Academy is proud of its sixteen year partnership with Augusta
Utilities and the City Of Augusta. It is a pleasure to provide for our residents a premier nature
park with regional impact at little or no cost to the taxpayers of Augusta.
As a 501(C)(3), we must depend on the generosity of local businesses and residents, along with
contracted fees for services to fund our work.
The monthly contract with Augusta Utilities is important in supporting the educational programs
that enhance visitor experiences in the constructed wetlands and the Phinizy Swamp Nature Park
for the more than 40,000 people who come through each year.
I am pleased to forward to you our proposed agreement for education services to Augusta
Utilities for CY 2012. It’s not hard to see how the investment by the City of Augusta is
leveraged many times over.
Again, we value our partnership with Augusta Utilities and stand ready to support your activities
in any way possible.
All the best,
Bob Young
President/CEO
1858 Lock and Dam Road
Augusta, GA 30906
706-828-2109
Attachment number 1 \nPage 1 of 3
Item # 1
AN AGREEMENT BETWEEN
SOUTHEASTERN NATURAL SCIENCES ACADEMY
AND
AUGUSTA UTILITIES
For managing public access and educational activities associated with Augusta’s
constructed wetland treatment system for a period of one year beginning January 1,
2012 and ending on December 31, 2012.
This Amendment is made and entered into this 1st day of January, 2012, between
AUGUSTA, GEORGIA, by and through the Augusta-Richmond County
Commission, a political subdivision of the State of Georgia (hereinafter “Augusta”),
and the Southeastern Natural Sciences Academy, a 501(C)(3) corporation, (hereinafter
“SNSA”).
Phinizy Swamp Nature Park is a natural jewel in an urban watershed that provides a
center for programs which bring scientists, environmental regulators, educators,
students, and the general public together for collective stewardship of natural
resources. The park is comprised of the constructed wetlands and Phinizy Swamp on
land owned by the Augusta. Since 1996 the City has successfully partnered with SNSA
to operate and maintain the Nature Park as an educational experience for school groups
and the general public. SNSA provides critical visitor services and environmental
education programs Augusta is not able to provide which allow the community to
enjoy a natural, outdoor destination just minutes from downtown.
SNSA serves as a source for Public Outreach and Environmental Education by:
• Providing a variety of environmental education programs and activities that
focus on issues and stewardship related to local and national water resources.
• Monitoring and managing public access and activities within the park area.
• Maintaining educational kiosks throughout the park that educate visitors on the
ecology and history of the area and the groundbreaking use of wetlands by
Augusta in wastewater treatment.
• Maintaining natural trails for public use by removing poison ivy and debris from
storm damage, mowing weedy areas, and picking up trash.
• Providing numerous and fulfilling volunteer opportunities for the general
public.
• Providing and maintaining park infrastructure for public use, including
bathrooms, visitor’s center, picnic pavilion and awnings, bridges, park benches,
and boardwalks.
• Maintaining visitor parking lot by filling potholes, treating fire ant mounds,
mowing, and removing trash.
• Providing a safe location for outdoor school field trips.
• Maintaining buildings used for field trips in cases of inclement weather, teacher
workshops, evening family programs, meetings, or night activity.
Attachment number 1 \nPage 2 of 3
Item # 1
• Providing a safe area for school buses to load and unload students, turn around,
and park during field trips.
Augusta and SNSA mutually desire to continue this successful partnership. SNSA will
maintain its current level of services as described above at the rate of $2,500 per month.
The compensation level is all inclusive.
SNSA agrees to provide to Augusta Utilities any requested documentation required
under this agreement.
APPROVED:
SOUTHEASTERN NATURAL
SCIENCES ACADEMY
By: ________________________________
Bob Young, President/CEO
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
David S. Copenhaver
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Attachment number 1 \nPage 3 of 3
Item # 1
Engineering Services Committee Meeting
2/13/2012 1:00 PM
Amendment No. 2 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities.
Department:Utilities
Caption:Approve Amendment No. 2 to Agreement with ESG Operations,
Inc. to establish the final budget amount for 2012 at
$5,529,132.00.
Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement which establishes
the budget for the year. Attached is a proposed Amendment No. 2
from ESG, which sets forth a 2012 budget of $5,529,132.00. The
estimated cost of wastewater treatment services for 2012 is
$5,247,882.00. We have also included an allowance of
$281,500.00 to provide for ESG assistance with maintenance as
may be needed at the water treatment facilities and other areas
within our system.
Analysis:The proposed budget amendment represents a 0.47% increase over
the 2011 budget for this work. ESG does anticipate an increase in
the cost of utilities in 2012 but demonstrated operating efficiencies
in various process areas is anticipated to offset much of that
increase. A copy of the proposed Amendment No. 2 is attached.
Financial Impact:Operations Contract cost of $5,529,132.00 from account
506043310-5211110
Alternatives:No viable alternatives.
Recommendation:We recommend approval of Amendment No. 2 to the Agreement
with ESG Operations, Inc. to establish the final budget amount for
2012 at $5,529,132.00.
Funds are Available
in the Following 506043310-5211110 Cover Memo
Item # 2
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
MEMORANDUM
1
ESG Operations 2012 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: November 3, 2011
ESG has reviewed last year’s expenditures in an effort to prepare a budget for AUD’s 2012
fiscal year. The following table summarizes 2011’s budget and ESG’s requested 2012
budget.
ESG Budget Comparison
2011 2012 Delta
Personnel Services $ 1,981,384.00 $ 1,981,384.00 $ -
Administrative Expenses $ 119,000.00 $ 119,000.00 $ -
Utilities $ 127,200.00 $ 190,000.00 $ 62,800.00
Chemicals $ 419,400.00 $ 399,400.00 $(20,000.00)
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 125,000.00 $ -
Outside Services $ 310,000.00 $ 310,000.00 $ -
Biosolids Management $ 1,150,000.00 $ 1,130,000.00 $(20,000.00)
Maintenance & Repair $ 300,000.00 $ 300,000.00 $ -
Total Operating Budget
Management &
Administrative Fee (12.5%) $4,641,984.00 $4,664,784.00 $22,800.00
Contractor’s Subtotal $ 580,248.00 $ 583,098.00 $ 2,850.00
$5,222,232.00 $5,247,882.00 $25,650.00
Director’s Allowance
Management &
Administrative Fee (12.5%) $250,000.00 $250,000.00 $ -
Director’s Allowance
Subtotal $ 31,250.00 $ 31,250.00 $ -
$ 281,250.00 $ 281,250.00 $ -
Total Budget $5,503,482.00 $5,529,132.00 $25,650.00
ESG is confident in maintaining last year’s budget number for most accounts with the
exception of Utilities. Accounts that could be impacted in 2012 are as follows:
Attachment number 1 \nPage 1 of 5
Item # 2
TECHNICAL MEMORANDUM—ESG OPERATIONS 2012 BUDGET PROPOSAL
2
Utilities: Georgia Power provides electrical energy to AUD at the JB Messerly WWTP
under a “day-ahead real time pricing” rate structure. When AUD can produce
energy cheaper than Georgia Power provides it, diesel fuel is required to run the
generator units. ESG budgeted fuel requirements for 2012 based on last year’s
usage, which resulted in the request for an increase in the Utility account.
Chemicals: ESG believes the chemical account can remain unchanged. Although, the
polymer manufacturer is relocating their production facility to Chicago, which will
impact shipping costs.
Solids Handling: ESG reduced the budget in this account due to efficiencies gained
during 2011 that have increased the volatile solids reduction in the digestion process.
ESG’s proposed overall increase for 2012 is 0.47% and is $156,125 under our original
estimate provided in the price proposal submitted in 2009.
We are available at your convenience to clarify our estimate or answer any questions.
Attachment number 1 \nPage 2 of 5
Item # 2
AMENDMENT NO. 2
to the
AGREEMENT Between
ESG Operations, Inc.
And
Augusta, Georgia
For
Operations, Maintenance and Management Services
This Amendment is made and entered into this 1st day of January, 2012, between AUGUSTA, GEORGIA, by
and through the Augusta-Richmond County Commission, a political subdivision of the State of Georgia
(hereinafter “Augusta”), and ESG OPERATIONS, INC., a Georgia corporation, (hereinafter “ESG”). This is
Amendment No. 2 to the Agreement dated the 16th day of December 2009, between Augusta and ESG.
NOW THEREFORE, Augusta and ESG agree to amend the Agreement as follows:
REPLACE Article 4.1 with the following new Article:
4.1 Augusta shall pay to ESG a base fee equal to the Augusta budget shown in Appendix F. This includes
the actual cost of the Scope of Services performed by ESG plus a Management and Administrative
Fee. The base fee shall not include services which are not specifically defined by Section 2 of this
Agreement. The base fee for this Amendment shall be Four Million Nine Hundred Fourteen Thousand
Seven Hundred Eighty Four Dollars ($4,914,784) and the Management and Administrative Fee shall
be Six Hundred and Fourteen Thousand Three Hundred and Forty Eight Dollars ($614,348). The base
fee and the Management and Administrative Fee shall be payable in advance in equal monthly
installments and for the third term of this Agreement the monthly amount shall be Four Hundred Sixty
Thousand Seven Hundred Sixty One Dollars ($460,761.00). Said base fee shall be for the period
beginning on January 1st, 2012 and ending on December 31st, 2012. Thereafter, the Base Fee will be
negotiated as described in Article 4.2. The Management and Administrative Fee shall increase
proportionally with the base fee adjustments described in Articles 4.2 and 4.4.
REPLACE Appendix F with the following new Appendix F:
All other terms and conditions remain in effect in accordance with the Agreement referenced in this
Amendment.
Both parties indicate their approval of this Amendment by signature below.
Authorized signatures:
ESG OPERATIONS, INC.
By: ________________________________
John Clay Sykes, PE, Principal
By: ________________________________
Daniel E. Groselle, Jr., PE, Principal
Date: _____________________________
AUGUSTA, GEORGIA
By: ________________________________
David S. Copenhaver
Mayor
Date: _____________________________
ATTEST: ___________________________
Clerk of Commission
Date: _____________________________
Attachment number 1 \nPage 3 of 5
Item # 2
Appendix F
2012 Project Budget and Staffing Plan
Project Budget
PERSONNEL SERVICES $ 1,981,384.00
ADMINISTRATIVE EXPENSES $ 119,000.00
UTILITIES $ 190,000.00
CHEMICALS $ 399,400.00
MATERIALS & SUPPLIES $ 110,000.00
VEHICLES & EQUIPMENT $ 125,000.00
OUTSIDE SERVICES $ 310,000.00
BIOSOLIDS MANAGEMENT $ 1,130,000.00
MAINTENANCE & REPAIR $ 300,000.00
TOTAL OPERATING BUDGET $4,664,784.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 583,098.00
CONTRACTOR’S SUBTOTAL $ 5,247,882.00
DIRECTOR’S ALLOWANCE $ 250,000.00
MANAGEMENT & ADMINISTRATIVE FEE
(12.5%) 31,250.00
DIRECTOR’S ALLOWANCE SUBTOTAL 281,250.00
TOTAL 2011 BUDGET $ 5,529,132.00
Attachment number 1 \nPage 4 of 5
Item # 2
Appendix F (Continued)
2012 Project Budget and Staffing Plan
Project Staffing Plan
Budgeted Position Budgeted Number
Project Director 1
Assistant Project Manager 1
Operations Manager 1
Lab/IPP Manager 1
Maintenance Manager 1
Land Application Manager 1
Operators 10
Lab Analysts 2
IPP Technicians 3
Mechanics 5
Maintenance Support 5
Administrative 2
Education Specialist 2
Attachment number 1 \nPage 5 of 5
Item # 2
Engineering Services Committee Meeting
2/13/2012 1:00 PM
Approve a contract with Atlantic Coast Consulting for environmental compliance, environmental testing,
engineering, and consulting for Augusta’s Environmental Services Department
Department:Environmental Services
Caption:Approve a contract with Atlantic Coast Consulting for
environmental compliance, environmental testing, engineering,
and consulting for Augusta’s Environmental Services Department
in an amount budgeted annually. For 2012 it was budgeted at
$850,000.
Background:The Environmental Services Department is responsible for the
operation of Augusta’s Landfill. The landfill must comply with
federal and state laws as well as a variety of local, state, and
federal permit requirements. These include a Title V permit with
New Source Performance Standards per 40 CFR 60.75, which
requires that owners or operators of a landfill with an active gas
collection and control system submit semi-annual reports. Further,
the gas collection and control system must be monitored and
operated in accordance with the Title V permit requirements, and
certification of permit compliance must be submitted to both
Georgia Environmental Protection Division and US EPA Region
IV per Georgia Rule 391-3-1-.03 and 40 CFR 70.6. This requires
at least monthly monitoring of 100+ gas wells, the control system
operation and maintenance, cover integrity inspections, quarterly
perimeter methane monitoring, and surface methane scans of most
of the landfill areas. Additionally, the facility must comply with
the Georgia Permit GAR00000 for Industrial Stormwater, per the
Georgia Water Quality Control Act and Federal Clean Water Act
which requires a minimum of quarterly monitoring of stormwater
discharges from the facility, annual reporting and certification of
such, as well as development and maintenance of Stormwater
Pollution Prevention Plans and Spill Prevention Control and
Countermeasure Plans. While the facility is undergoing
construction, it must also comply with the Erosion and
Sedimentation Act to prevent discharges to state waters; and
monitor and inspect the construction site daily for any
improvements that can be made so that sedimentation does not
occur off-site. The Landfill also has been issued a Wastewater
Discharge Permit from Augusta Utilities so that the landfill
leachate can be safely released into the Augusta system. This
Cover Memo
Item # 3
permit requires quarterly sampling, monitoring, and reporting as
well as an analysis of the results to ensure that any discharge
remains within the permit requirements.
Beyond the few permit conditions and requirements described
above, the facility's Solid Waste Handling permit also requires
that the facility comply with the Georgia Rules for Solid Waste
Management (391-3-4) which provide that the facility, in
summary, complete at least semi-annual groundwater monitoring
and reporting, quarterly tonnage reporting, annual financial
assurance certification, annual remaining capacity calculations and
certifications, and operate the facility in accordance with the Rules
as well as the facility Design and Operation Plan. All of the above
reports require specific expertise in that particular area in order to
complete the work and the reports, in addition to specialized
certifications and/or licenses in order to complete or sign the
required reports. Simply holding a Professional Engineer’s license
is not sufficient in many cases.
Augusta is required to perform groundwater monitoring for two
closed phases and two active phases. The closed phases have
active gas extraction systems that are utilized to control impacts to
groundwater.
In 2010, an Assessment Monitoring Plan (AMP) and an
Alternative Source Demonstration (ASD) were prepared for phase
IIA/B. Both tasks were successfully completed and coordinated
with EPD regulators. Augusta is currently operating under an
Assessment of Corrective Measures (ACM) as approved by EPD.
In addition to services provided at the Deans Bridge Road
facility, the consultant has also provided services requested to help
identify landfill gas-related environmental issues at the Carrie J.
Mays Park. As a result of efforts for this project, a partial site
remediation has been completed that will allow the City to safely
re-open an area with a new playground and basketball court. Also,
we were able to utilize the consultant to assist with the
development and permitting of the methane remediation plan at
the new shared bus maintenance facility.
In addition to the environmental considerations, the landfill also
spends much of its time planning and developing for the
future. This require alone requires a variety of skills and
professions. Landfills must be designed to meet the standards of
the Georgia Solid Waste Rules. Once it is designed and approved
by the state, then construction begins. The engineer typically will
act as Augusta’s construction manager to ensure that items are
being constructed in accordance with the contract and address any
found issues that may arise. Finally, it is a state requirement that
for landfill projects, a competent CQA firm sign off on all the Cover Memo
Item # 3
construction. This ensures Augusta and the state that everything
was constructed in accordance to the design parameters. Testing is
a key to a quality CQA program.
The Environmental Services Department took on the
responsibilities of the Augusta Brownfield program which has
been largely dormant. This program, to be effective and receive
funding, requires the submittal of grant applications to the state –
these applications require much research and investigation into
Augusta properties in order to obtain funding. The compilation of
a list of potentially hazardous or impacted properties would be in
order; and that requires old-fashioned leg-work, Phase I and
potentially Phase II site assessments. Should a grant be obtained,
additional expertise and management of that funding and work
would be required.
The Environmental Services Department took on the
responsibilities of the underground storage tank program which
requires annual certification of each underground storage tank
owned by Augusta. There are four facilities with remaining tanks
– the landfill, Marina, Transit, and 401 Walton Way. These tanks
are of varying ages and compositions and each holds different
requirements including leak detection and tightness testing. New
for 2012 is the requirement to have certified operators at each
location – which means that at least one representative at each
location must attend training and pass a certification test in order
to continue to operate the tanks.
The Environmental Services Department took on the
responsibilities of the Industrial Stormwater program for Augusta
which requires the permit compliance of five locations – Daniel
Field Airport, Augusta Regional Airport, Fleet, Transit, and the
Landfill. The permit itself is very detailed and the permit
requirements are different for each facility – some require
quarterly monitoring and testing, some do not. Even at the two
airports, the requirements are different due to their locations and
discharge points.
Pre 2007 the Solid Waste Department had various service
providers to perform its needed functions. These contractors were
AES (laboratory analysis), BMS (project management), EMA
(groundwater and surface water), Genesis (CQA), JJG (design
engineering), and ACC (environmental compliance). They each
performed a single, stand alone service. It took much coordination
and effort on the part of Augusta.
In an effort to simplify Augusta’s efforts we released an RFP for
Stand-by-Engineering. This was a model that was being used by
DeKalb County. The RFP placed a variety of services under one
umbrella. From that, a contractor was selected and the department Cover Memo
Item # 3
has been able to streamline operations.
Analysis:Before 2007, the Solid Waste Department required a variety of
consultants to independently assist Augusta with everything from
design, permitting, environmental monitoring, and surveying
services to the more specialized tasks including waste analysis,
construction management, construction quality assurance, and
landfill gas monitoring. It was challenging for us to coordinate all
the different consultants for each specific project. Other
disadvantages to this process included the time-consumed in
bidding each project as well as the time to get each consultant up
to speed on the various site conditions and project history. As
some projects were based on time and materials, the learning
curve can be costly for Augusta. Second, should Augusta need
archived documents, trying to gain access from multiple vendors
is difficult. More importantly, most of these tasks performed by
different consultants are actually inner-related and this method did
not encourage global issue solutions within the Department. With
this in mind, we prepared an RFP and selected a single consultant
for Stand-by Engineering services in 2007. Under the contract
issued in 2007, we were able to effectively consolidate most of
our outsourced work under one consultant. This allowed us to
focus on department efficiencies and operations as well as overall
site improvements. In the last five years, we have dramatically
improved the City landfill with better maintenance facilities for
improved serviceability of our equipment, new scales which
minimizes the customer wait times and a new citizen recycling
and waste drop off facility which greatly improved their access
and options. Also, during this contract, we built two expansions to
the Phase 3 landfill area which has enabled us to continue to
operate the disposal areas without impacting our day to day
operations. The design, bidding and construction administration/
construction testing for all of these improvements to the site were
done under the Stand-by Engineering contract without one
construction contract amount change order increase. The facility
has various ongoing environmental permit requirements which
include semi-annual groundwater/surface water/storm water
monitoring and reporting, air permitting and reporting, constant
landfill gas system monitoring and “tuning”, as well as landfill gas
system expansion, to list only a few. Under this contract, we have
continued to perform all the required environmental monitoring
and also replaced more than a dozen groundwater monitoring
wells in order to improve the ability to collect representative
samples. Consolidation of services has afforded the department
several key items. First, we spend far less time soliciting services.
Second, by having one contractor reduces the amount of Augusta
management required for project oversight. Third, should Augusta
need historical data, it is available in one location. Next, it has
provided consistency with the regulators. One set of faces,
methodologies and relationships to manage. Cover Memo
Item # 3
Financial Impact:The financial impact is difficult to predict over the life of the
contract. With the exception of routine environmental monitoring,
many of the costs are project based. These projects including
capital improvements are planned and budgeted in the annual
budget. Therefore, the department is requesting that the funds
allocated to this contract be set with the annual budget each year.
In this fashion, the department does not have to over allocate
funds in anticipation of future projects, or be underfunded due to
various workloads. The department will build a budget based on
the anticipated projects to be completed annually. As the project
load changes from year to year, the budgeted dollars can be
adjusted as well. For 2012, the department has budgeted $850,000
for this contract. This is an increase over the 2011 appropriation of
$650,000. The increased appropriation is an estimate on what the
additional services will be relating to the construction of CNG
stations as well as the other duties acquired from other
departments as part of the reorganization.
Alternatives:1. Approve a contract with Atlantic Coast Consulting for
environmental compliance, environmental testing, engineering,
and consulting for Augusta’s Environmental Services Department
in an amount budgeted annually. 2. Do not approve a contract
with Atlantic Coast Consulting.
Recommendation:Approve a contract with Atlantic Coast Consulting for
environmental compliance, environmental testing, engineering,
and consulting for Augusta’s Environmental Services Department
in an amount budgeted annually.
Funds are Available
in the Following
Accounts:
Funds have been budgeted in the amount of $850,000 for 2012 in
account 541-04-4210/5212115.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
1
CONSULTANT SERVICES AGREEMENT
BETWEEN
“DEPARTMENT OF ENVIRONMENTAL SERVICES
AUGUSTA, GEORGIA”
AND
“CONSULTING ENGINEER”
This Agreement is made and entered into this day of 20 by and
between Augusta, Georgia, a consolidated government and political subdivision of the State of
Georgia hereinafter called “Augusta” and , a Corporation
authorized to do business in Georgia, hereinafter called the “Consultant.”
Whereas, Augusta desires to engage a qualified and experienced consulting firm to furnish:
“Environmental Compliance, Testing, Engineering, and Consulting for Augusta’s
Environmental Services Department”
Whereas, the Consultant has represented to Augusta that it is experienced and qualified to
provide the services contained herein and Augusta has relied upon such representation
Now, therefore, in consideration of the mutual promises and covenant herein contained, it is
agreed by and between Augusta and the Consultant that:
The Consultant shall gather from Augusta all available data and information pertinent to the
performance of the services for the Project. Augusta shall have the final decision as to what data
and information is pertinent
The Consultant shall ensure that the data and information meet applicable standards as specified
herein.
The Consultant shall report in writing any discovery of errors or omissions contained in the data
and information furnished by Augusta.
The Consultant shall visit and become familiar with the Project sites and shall become
acquainted with local conditions involved in carrying out this Agreement. The Consultant may
request that a representative of Augusta be present during the site visit.
The Consultant shall recommend and secure Augusta’s written approval of, the manner of
project plans presentation and the methods to be used in the plan preparation so that these plans
can be best utilized, as determined by the Consultant and approved by Augusta, in the orderly
preparation of the detailed construction plans, specifications, and contracts. Upon receipt of
Attachment number 1 \nPage 1 of 20
Item # 3
2
Augusta’s written approval of the manner of the project plan, presentation and methods of plan
preparation, the Consultant shall proceed with implementation of the project.
TERM
The term of this Agreement shall commence on January 1, 2012 and terminate on December 31,
2017 (the "Initial Term") unless this Agreement is terminated earlier by Augusta as herein
provided. This Agreement may be renewed for two (2) or more successive two (2) year terms
(the "Renewal Terms") upon mutual agreement of the parties at the rates contained herein (as
may be adjusted as provided herein) no less than sixty (60) days prior to the expiration of the
Initial Term or the then current Renewal Term.
CONTINUATION OF SERVICE
If Augusta does not exercise its right to renew this Agreement or if there are no renewal options
remaining, Augusta will attempt to award a new agreement at least three (3) months prior to the
expiration of this Contract. In the event a new agreement has not been awarded within such time
frame, Contractor shall provide services to Augusta on a month-to-month basis after the
expiration of this Agreement, at the then established rates, if Augusta requests this service with
at least thirty (30) days notice to the Consultant.
TERMINATION TRANSITION
Prior to the termination of this Agreement, Consultant shall work with Augusta to ensure that
there is no interruption or reduction of service when the Consultant ends its services to
Augusta. If a new contract is awarded to another firm other than the Consultant, the Consultant
shall coordinate and cooperate with the newly selected firm, as well as Augusta, to minimize any
disruptions in the services provided.
RIGHT TO ENTER
The Consultant shall notify all property owners or occupants of the intent to enter properties for
the purpose of accomplishing surveys or other field investigations in accordance with the
practices of Augusta. The Consultant shall discuss with and receive approval from the
Environmental Services Department prior to sending said notices of intent to enter private
property. Upon request by the Consultant, Augusta will provide the necessary documents
identifying the Consultant as being an authorized consultant of Augusta for the purpose
described in the Agreement. If the property owner or occupant denies the Consultant
permission to enter, such incident will be reported to Augusta and Augusta will initiate such
action as is dictated by current policy and procedure.
DIRECTOR OF ENVIRONMENTAL SERVICES
The Director of Environmental Services (“Director”) or duly appointed representative(s) shall act
as the liaison between the Consultant and Augusta and all utilities, and authorities or
governments whose properties will be affected. All correspondence, data, information, and
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reports shall be directed to the Director who will provide proper distribution to the parties
concerned.
The Consultant shall meet with Augusta for review of the work or submit in writing, a project
status update on a monthly basis or as determined by Augusta.
CONSULTANT COORDINATION
The Consultant shall cooperate fully with Federal and State officials, consultants on adjacent
projects, municipalities and local government officials, utility companies, railroads, and others,
as may be directed by Augusta. Such cooperation shall include attendance at meetings,
discussions, and hearings, as may be requested by Augusta, furnishing plans and other data
produced in the course of work on the Project, as may be requested from time to time by
Augusta to effect such cooperation and compliance with all directives issued by Augusta in
accordance with this agreement.
It is understood and agreed that Federal and State regulators may have access to the work and be
furnished information as directed by Augusta.
ACCURACY OF WORK
The Consultant shall be responsible for the accuracy of the work and shall promptly correct any
material errors and omissions without additional compensation.
Acceptance of the work by Augusta will not relieve the Consultant of the responsibility for
subsequent correction of material errors and the clarification of any ambiguities.
At any time during the construction of the improvement provided for by the plans or during any
phase of work performed by others based on data secured by the Consultant under the
Agreement, the Consultant shall confer with Augusta for the purpose of interpreting the
information obtained and to correct material errors or omissions made by it. The Consultant
shall prepare any plans or data required by Augusta to correct its errors or omissions. The above
consultation, clarification, or correction shall be made without added compensation to the
Consultant. The Consultant shall give immediate attention to these changes so there will be a
minimum of delay to others.
CHANGE IN THE WORK
Augusta may at any time as the need arises, order changes within the scope of the work, and/or
order in writing a temporary stopping of the work, without invalidating the Agreement. If such
changes increase or decrease the amount due under the Agreement or in the time required for
performance of the work, an equitable adjustment shall be authorized by Change Order.
Augusta reserves the right to make at any time such alterations in the character of the work as
Augusta may consider necessary or desirable to complete the proposed work in a satisfactory
manner and consistent with the intent of this Agreement. Notice of every such alteration or
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change shall be given in writing to the Consultant by Augusta, and no such alteration or change
shall be considered as constituting a waiver of any of the provisions of this Agreement or as
nullifying or invalidating any of such provisions. Should any such alteration or change result in
an increase or decrease in the quantity or the cost of the work described in this Agreement, the
total amount payable under the Contract will be accordingly modified.
If alterations or changes are thus made, the Agreement time will be correspondingly modified, if
the Consultant so requests, and is mutually agreed upon by Augusta, before commencing the
work attributable to such alterations or changes.
It is understood and agreed that the Consultant shall perform all extra work that may be ordered
in writing by Augusta arising out of the modification of the Specifications or Drawings made or
approved by Augusta. For this extra work, the Consultant shall be compensated as provided
hereinafter and in the Change Order covering the additional services.
All Change Orders must be approved by Augusta and those governmental agencies whose
approval is required.
ADDITIONAL SERVICES
The Consultant may be required to perform additional services or tasks related to the work
outlined in the Scope of this Agreement that are specific to site conditions and are not typical in
nature. The Consultant shall, at Augusta’s request, submit a proposal indicating man hours and
costs to Augusta for approval. The Consultant shall not begin on any task until Augusta issues
written authorization to proceed.
DELIVERY OF NOTICES
All written notices, demands, and other papers or documents to be delivered to Augusta, under
this Agreement, shall be delivered to Augusta’s office, 4330 Deans Bridge Rd, Blythe, Georgia
30805, Attention: Director of Environmental Services, or at such other place or places as may be
subsequently designated by written notice to the Consultant. All written notices, demands, and
other papers or documents to be delivered to the Consultant under this Agreement shall be
directed to or at such a place or places subsequently to be designated in writing by the
Consultant to Augusta.
SUPERVISION AND CONTROL
The Consultant shall perform the services required to accomplish the work plan as stated above
under such control and supervision by Augusta as Augusta may deem appropriate. Augusta
may, at reasonable times, inspect the part of the plant, place of business, or work site of the
Consultant or subunit thereof which is pertinent to the performance of any contract awarded or
to be awarded by Augusta.
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COVENANT AGAINST CONTINGENT FEES
The Consultant shall comply with the relevant requirements of all Federal, State, County, or
local laws. The Consultant warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Consultant, to solicit or secure
this Agreement, and that it has not paid or agreed to pay any company or person, other than a
bona fide employee working solely for the Consultant, any fee, commission, percentage,
brokerage fee, gifts, or any consideration, contingent upon or resulting from the award or making
of this Agreement. For breach or violation of this warranty, Augusta shall have the right to annul
this Agreement without liability, or, at its discretion, to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage.
brokerage fee, gift, or contingent fee.
EMPLOYMENT OF AUGUSTA’S PERSONNEL
The Consultant shall not employ any person or persons in the employ of Augusta for any work
required by the terms of this Agreement, without the written permission of Augusta except as
may otherwise be provided for herein.
REVIEW OF WORK
Authorized representatives of Augusta may at all reasonable times review and inspect the
project activities and data collected under the Agreement and amendments thereto. All reports,
drawings, studies, specifications, estimates, maps and computations prepared by or for the
Consultant, of its professional obligation to correct, at its expense, any of its errors in work. The
Environmental Services Department may request at any time and the Consultant shall produce
progress prints or copies of any work as performed under this Agreement. Refusal by the
Consultant to submit progress reports and/or plans shall be cause to withhold payment to the
Consultant until the Consultant complies with Augusta’s request in this regard. Augusta’s
review recommendations shall he incorporated into the plans by the Consultant. Augusta may
collect statistical data relating from Consultant and/or Consultant’s business and subcontractors
and Consultant expressly agrees to provide such information.
INSURANCE
Prior to beginning work, the Consultant shall obtain and furnish certificates to Augusta for the
following minimum amounts of insurance:
A. Workmen’s Compensation Insurance in accordance with the laws of the State of Georgia
The amount shall not be less than One Million ($1,000,000.00) Dollars per accident.
B. General Liability Insurance in an amount of not less One Million ($1,000,000.00) Dollars
per occurrence.
C. Valuable Papers Insurance in an amount sufficient to assure the restoration of any plans,
drawings, field notes, or other similar data relating to the work covered by the project.
D. Comprehensive Automobile Liability Insurance including operation of owned, non-
owned and hired automobiles, covering bodily injury and/or property damage with limits
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of One Million ($1,000,000.00) Dollars per accident.
E. Professional Liability Insurance in an amount of not less than One Million
($1,000,000.00) Dollars or if required, an amount that correlates to the amount of this
agreement and nature of this project.
F. The Consultant shall procure and maintain, at his own expense, during the life of the
Agreement, in accordance with the provisions of the laws of the state in which the work
is performed, Workman’s Compensation Insurance, including occupational disease
provisions, for all of his employees at the site of the project and in case any work is
sublet, the Consultant shall require such subcontractor similarly to provide Workman’s
Compensation Insurance, including occupational disease provision for all of the latter’s
employees unless such employees are covered by the protection afforded by the
Consultant. In case any class of employees engaged in hazardous work under this
Agreement at the site of the project is not protected under Workman’s Compensation
statute, the Consultant shall provide and shall cause each Subcontractor to provide
adequate and suitable insurance for the protection of his employees not otherwise
protected.
G. Each insurance policy shall be renewed at least ten days before the expiration date
thereof.
H. Insurance policies must be carried by a recognized insurance company licensed to do
business in the state in which the project is constructed and approved by Augusta’s
General Counsel or other designated legal representative.
I. The Consultant shall not commence work under this Contract until he has obtained all of
the insurance required and such insurance has been approved by Augusta, nor shall the
Consultant allow any subcontractor to commence work on his subcontract until the
insurance required of the subcontractor has been so obtained and approved. In the event
any insurance coverage should be cancelled or allowed to lapse, the Consultant will not
be permitted to work until adequate and satisfactory insurance is in effect. Failure to
keep insurance policies in effect WILL NOT be cause for any claims for extension of
time under this Contract.
J. The Consultant shall furnish a certificate of insurance indicating that the Consultant has
coverage in accordance with the requirements herein set forth to the Environmental
Services Department within thirty (30) days from the execution of the Contract.
Consultant agrees that Augusta will make no payments pursuant to the terms of the
Contract until all required proof or evidence of insurance has been provided to the
Augusta, Georgia representative. Consultant agrees that the insurer shall waive its rights
of subrogation, if any, against Augusta. These shall be completed by the authorized
Resident Agent and returned to the Environmental Services Department. This certificate
shall be dated and show:
(1) The name of the insured Consultant, the specified job by name, name of the
insurer, the number of the policy, its effective date and its termination date.
(2) Statement that the Insurer will mail notice to Augusta at least thirty (30)
days prior to any material changes in provisions or cancellation of the policy.
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LIQUIDATED DAMAGES
Due to the special nature of this licensing agreement and the other remedies provided in this
agreement, the parties agree that liquidated damages are not applicable.
RESPONSIBILITY FOR CLAIMS AND LIABILITY AND INDEMNIFICATION
The Consultant shall defend, indemnify and save harmless Augusta and Augusta’s officers,
employees and agents from any and every claim and risk, and from all losses, damages,
demands, suits, judgments and attorney fees, and other expenses of any kind (collectively
“losses”) arising out of this Contract or the performance thereof; including any personal injury,
or death of any and all persons (including but not limited to the Consultant, its agents,
employees, subcontractor and their successors and assignees, as well as Augusta or Augusta’s
agents and all third parties); and including any property damage of any kind, whether tangible
or intangible, including loss of use resulting there from, in connection with or related to the
negligent or willful act(s) or omissions of the Consultant or its subcontractor while performing
work under this Contract, or in connection with or related to (in whole or in part by reason of)
the presence of the Consultant or its subcontractor or their property, employees or agents, upon
or in proximity to the property of Augusta or any other property (upon which the Consultant is
performing any work called for.
The Consultant will indemnify and save Augusta or Augusta’s agents harmless from all claims
growing out of the lawful demands of subcontractors, laborers, workmen, and mechanics,
material men, and furnishers of machinery and parts thereof, equipment, tools, and all supplies,
incurred in the furtherance of the performance of the work. The Consultant shall, at Augusta’s
request, furnish satisfactory evidence that all obligations of the nature designated above have
been paid, discharged, or waived, if the Consultant fails to do so Augusta may, after having
notified the Consultant, either pay unpaid bills o withhold from the Consultant’s unpaid
compensation a sum of money deemed reasonably sufficient to pay any and all such lawful
claims until satisfactory evidence is furnished that all liabilities have been fully discharged
whereupon payment to the Consultant shall be resumed, in accordance with the terms of the
Agreement, but in no event shall the provisions of this sentence be construed to impose any
obligations upon Augusta to either the Consultant, his Surety, or any third party. In paying any
unpaid bills of the Consultant, any payment so made by Augusta shall be considered as a
payment made under the Agreement by Augusta to the Consultant and Augusta shall not be
liable to the Consultant for any such payments made in good faith.
SAFETY
The Consultant shall take the necessary precautions and bear the sole responsibility for the
safety of the methods employed in performing the work. The Consultant shall at all times
comply with the regulations set forth by federal, state, and local laws, rules, and regulations
concerning “OSHA” and all applicable state labor laws, regulations, and standards. The
Consultant shall indemnify and hold harmless Augusta from and against all liabilities, suits,
damages, costs, and expenses (including attorney’s fees and court costs) which may be imposed
on Augusta because of the Consultant, sub-contractor, or supplier’s failure to comply with the
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regulations.
COMPENSATION
Augusta shall compensate the Consultant for services, which have been authorized by Augusta
under the terms of this Agreement.
The Consultant may submit to Augusta a monthly invoice, in a form acceptable to Augusta and
accompanied by all support documentation requested by Augusta, for payment for the services,
which were completed during the billing period. Augusta shall review for approval said
invoices. Augusta shall have the right to reject payment of any invoice or part thereof if not
properly supported, or if the costs requested or a part thereof, as determined solely by Augusta,
are unreasonably in excess of the actual stage of completion of each phase. Augusta shall pay
each such invoice or portion thereof as approved, provided that the approval or payment of any
such invoice shall not be considered to be evidence of performance by the Consultant to the
point indicated by such invoice, or of receipt of acceptance by Augusta of the services covered
by such invoice. Augusta shall pay any undisputed items contained in such invoices.
Each invoice shall be accompanied by a progress report describing the total work -accomplished
for each phase and any problems, which have been, encountered which may inhibit execution of
the work. The Consultant shall also submit an accurate updated schedule, and an itemized
description of the percentage of total work completed for each phase during the billing period.
It is understood and agreed that the approval of the progress payment request and the paying of a
partial payment shall not be construed as acceptance of any work, materials, or products and
shall not relieve the Consultant in any way from his responsibilities and obligations under this
Agreement.
A partial payment will not be made when, in the judgment of Augusta, the work is not
proceeding in accordance with any of the provisions of this Agreement.
To the extent that the pricing provided by CONTRACTOR is erroneous and defective, the
parties may, by agreement, correct pricing errors to reflect the intent of the parties.
The terms of this Agreement supersedes any and all provisions of the Georgia Prompt Pay Act.
ANNUAL RATE ADJUSTMENT
The Consultant may be entitled to adjust the contracted billing rates annually.
The Employment Cost Index (Not Seasonally Adjusted) for total compensation for civilian
workers as published by the United States Department of Labor, Bureau of Labor Statistics
(“BLS”), or its successor shall be used as part of the calculation to determine the annual rate
adjustment. If BLS designates an index with a new title or code number or table number as
being the continuation of the index cited above, the new index will be used, or if no new index is
designated, the most nearly compatible index shall be used.
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The annual rate adjustment will be determined based on the reported percent change from the
BLS of the most recent 12-month available data as well as other mutually agreeable applicable
factors, with an implementation of any adjustment being made on January 1st, and every January
1st thereafter with the first adjustment starting in January of 2013.
Should the referenced index and/or other applicable factors show a decrease, Augusta will be
entitled to a reduced cost up to the allowable limits as defined hereinafter.
In any event, the adjustment will be limited to a maximum increase or decrease of four percent
(4%) annually.
RIGHT TO REQUIRE PERFORMANCE
The failure of Augusta at any time to require performance by the Consultant of any provision
hereof shall in no way affect the right of Augusta thereafter to enforce same. Nor shall waiver
by Augusta of any breach of any provision hereof be taken or held to be a waiver of any
succeeding breach of such provision or as a waiver of any provision itself.
In the event of failure of the Consultant to deliver services in accordance with the contract terms
and conditions, Augusta, after due written notice, may procure the services from other sources
and hold the Consultant responsible for any resulting additional purchase and administrative
costs. This remedy shall be in addition to any other remedies that Augusta may have.
SPECIFIED EXCUSES FOR DELAY OR NON-PERFORMANCE
Consultant is not responsible for delay in performance caused by hurricanes, tornadoes, floods,
and other severe and unexpected acts of nature. In any such event, the agreement price and
schedule shall be equitably adjusted.
ASSIGNMENT
Except as specifically authorized in this Agreement, the Consultant shall not assign, transfer,
convey, sublet, or otherwise dispose of any work or of any of its rights, title, or interests therein,
without the prior written consent of Augusta.
CONTRACT DISPUTES
This Agreement shall be deemed to have been executed in Augusta, Georgia, and all questions of
interpretation and construction shall be governed by the Laws of the State of Georgia.
All claims, disputes and other matters in question between Augusta and the Consultant arising
out of or relating to the Agreement, or the breach thereof shall be decided in the Superior Court
of Richmond County, Georgia. The Consultant, by executing this Agreement, specifically
consents to venue in Richmond County and waives any right to contest the venue in the Superior
Court of Richmond County, Georgia.
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CONTRACT TERMINATION
Pursuant to O.C.G.A. § 36-60-13, this Agreement shall terminate absolutely and without further
obligation on the part of Augusta at the close of the calendar year in which this Agreement is
executed and at the close of each succeeding calendar year for which the agreement may be
renewed by the parties hereto.
This Agreement shall nevertheless automatically be renewed unless Augusta provides written
notice to the Consultant of its intention to terminate the Agreement at least thirty days prior to
the close of the calendar year for which the Agreement is presently effective between the parties
and/or has been renewed by Augusta. This Agreement shall obligate Augusta solely for those
sums payable during the initial term of execution or in the event of renewal by Augusta for those
sums payable in such individual renewal terms.
Notwithstanding the foregoing language, the Consultant agrees to continuously render the
professional services specified by the Agreement to Augusta for such terms or renewal terms as
are effective pursuant to this Agreement and for which Augusta agrees to pay in accordance
with the terms of the Agreement or any future amendments thereto.
Augusta may terminate this Contract in part or in whole for its convenience upon written notice
to the Consultant. Failure of the Consultant, which has not been remedied or waived, to
perform or otherwise comply with a material condition of the Agreement shall constitute default.
Augusta, Georgia may terminate this contract is part or in whole upon written notice to the
Consultant pursuant to this term. The Consultant shall be paid for any validated services under
this Contract up to the time of termination.
SEPARATE CONTRACTS
Augusta reserves the right to let other contracts in connection with this Project. The Consultant
shall afford other contractors/consultants reasonable opportunity for the execution of their work
and shall properly connect and coordinate his work with theirs. If the proper execution or results
of any part of the Consultant’s work depends upon the work of any other consultant, the
Consultant shall inspect and promptly report to the Director any defects in such work that
render it unsuitable for such proper execution and results.
Augusta may perform additional work related to the Project or may let other contracts
containing provisions similar to these. The Consultant will afford the other consultants who are
parties to such contracts (or Augusta, if Augusta is performing the additional work), reasonable
opportunity for the execution of the work and shall properly connect and coordinate his work
with theirs.
If the performance of additional work by other contractors/consultants or Augusta is not noted in
the Agreement prior to the execution of the Agreement, written notice thereof shall be given to
the Consultant prior to starting any such additional work. If the Consultant believes that the
performance of such additional work by Augusta or others involves him in additional expense or
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entitles him to an extension of the contract time, he may make a claim therefore as provided in
Sections “Change in the Work”.
PERSONNEL
The Consultant represents that it has secured all personnel necessary to complete this
agreement, and all personnel engaged in the work shall be fully qualified and shall be authorized
or permitted under law to perform such services.
No changes or substitutions shall be permitted in the Consultant’s key personnel as set forth
herein without the prior written approval of the Director of Environmental Services or his
designee.
The Consultant shall employ in responsible charge of supervision and design of the work only
persons duly registered in the appropriate category; and further shall employ only qualified
surveyors in responsible charge of any survey work.
The Consultant shall endorse all reports, contract plans, and survey data. Such endorsements
shall be made by a person duly registered in the appropriate category by the Georgia State Board
of Registration being in the full employ of the Consultant and responsible for the work
prescribed by this agreement.
ELECTRONIC DOCUMENTS
The Consultant shall submit electronic files of all project related documentation including the
design calculation data files to Augusta in a format acceptable to Augusta.
TAXES, PERMITS AND LICENSES
The Consultant shall pay all applicable taxes levied by federal, state, and local governments and
obtain all permits on any part of the work as required by law in connection with the work. It is
understood and agreed that the cost of said taxes is included in the Agreement price(s) for the
work.
The Consultant shall procure all temporary and permanent permits and licenses necessary and
incidental to the due and lawful prosecution of the work and shall pay all charges and fees, and
all costs thereof shall be deemed to be included in the Agreement price(s) for the work.
CONFIDENTIALITY
Except as required by the Georgia Open Records Act, the Consultant agrees that its conclusions
and any reports are for the confidential information of Augusta and that it will not disclose its
documentation to Augusta, and will only discuss the same with it or its authorized
representatives. Upon completion of this agreement term, all documents, reports, maps, data and
studies prepared by the Consultant pursuant thereto shall become the property of Augusta and
be delivered to the Director of Environmental Services.
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Except as required by the Georgia Open Records Act, articles, papers, bulletins, reports, or other
materials reporting the plans, progress, analysis, or results and findings of the work conducted
under this agreement shall not be presented publicly or published without prior approval writing
of Augusta.
It is further agreed that if any information (not subject to disclosure under the Georgia Open
Records Act) concerning the project, its conduct, results, or data gathered or processed should be
released by the Consultant without prior approval from Augusta, the release of same shall
constitute grounds for termination of this agreement without indemnity to the Consultant, but
should any such information be released by Augusta or by the Consultant with such prior written
approval, the same shall be regarded as public information and no longer subject to the
restrictions of this agreement.
LOCAL SMALL BUSINESS
In accordance with Chapter 10B of the Augusta, GA. Code, Contractor expressly agrees to
collect and maintain all records necessary to for Augusta, Georgia to evaluate the effectiveness
of its Local Small Business Opportunity Program and to make such records available to Augusta,
Georgia. The requirements of the Local Small Business Opportunity Program can be found at
www.augustaga.gov. In accordance with Augusta, GA. Code § 1-10-129(d)(7), for all contracts
where a local small business goal has been established, the contractor is required to provide local
small business utilization reports. Contractor shall report to Augusta, Georgia the total dollars
paid to each local small business on each contract, and shall provide such payment affidavits,
regarding payment to subcontractors as may be requested by Augusta, Georgia. Such documents
shall be in the format specified by the Director of minority and small business opportunities, and
shall be submitted at such times as required by Augusta, Georgia. Failure to provide such reports
within the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise
any of the remedies set forth, including but not limited to, withholding payment from the
contractor and/or collecting liquidated damages.
E-VERIFY
All consultants, contractors, and subcontractors entering into contracts with Augusta, Georgia for
the physical performance of services shall be required to execute an Affidavit verifying its
compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or
corporation which is contracting with Augusta, Georgia has registered with and is participating
in a federal work authorization program. All consultants, contractors, and subcontractors must
provide their E-Verify number and must be in compliance with the electronic verification of work
authorized programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United States Department of
Homeland Security to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability
provisions and deadlines established in O.C.G.A. § 13-10-91 and shall continue to use the federal
authorization program throughout the contract term. All consultants and contractors shall further
agree that, should it employ or contract with any subcontractor(s) in connection with the physical
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performance of services pursuant to its contract with Augusta, Georgia the consultant or
contractor will secure from such subcontractor(s) each subcontractor’s E-Verify number as
evidence of verification of compliance with O.C.G.A. § 13-10-91 on the subcontractor affidavit
provided in Rule 300-10-01-.08 or a substantially similar form. All consultants and contractors
shall further agree to maintain records of such compliance and provide a copy of each such
verification to Augusta, Georgia at the time the subcontractor(s) is retained to perform such
physical services.
“Consultant acknowledges that this contract and any changes to it by amendment, modification, change
order or other similar document may have required or may require the legislative authorization of the
Board of Commissioners and approval of the Mayor. Under Georgia law, Consultant is deemed to possess
knowledge concerning Augusta, Georgia's ability to assume contractual obligations and the
consequences of Consultant’s provision of goods or services to Augusta, Georgia under an unauthorized
contract, amendment, modification, change order or other similar document, including the possibility
that the Consultant may be precluded from recovering payment for such unauthorized goods or services.
Accordingly, Consultant agrees that if it provides goods or services to Augusta, Georgia under a contract
that has not received proper legislative authorization or if the Consultant provides goods or services to
Augusta, Georgia in excess of the any contractually authorized goods or services, as required by
Augusta, Georgia's Charter and Code, Augusta, Georgia may withhold payment for any unauthorized
goods or services provided by Consultant. Consultant assumes all risk of non-payment for the provision
of any unauthorized goods or services to Augusta, Georgia, and it waives all claims to payment or to
other remedies for the provision of any unauthorized goods or services to Augusta, Georgia, however
characterized, including, without limitation, all remedies at law or equity."
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, said parties have hereunto set their seals the day and year written
below.
Executed on behalf of Consultant.
AUGUSTA: CONSULTANT:
Augusta, Georgia ____________________________
___________________________ ____________________________
Deke Copenhaver, Mayor
Approved Date: _____________ Approved Date: _______________
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
___________________________ _____________________________
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The Basis of Payments for the services furnished by the CONSULTANT under this
Agreement shall be those necessary to perform the work, and provide the associated
deliverables, as outlined below.
SCHEDULE OF FEES
Note: Schedule of fees shall be in a separate sealed envelope from the technical
Proposals. Failure to adhere to this may cause rejection of your proposal.
Service Level (include OH&P)³
Professional Registered Engineer $ 125
Professional Registered Geologist $ 125
Project Manager $ 140 $
Project Engineer $ 99
Project Planner $ 99
Project Geologist $ 99
Environmental Compliance Manager $ 125
Environmental Compliance Technician $ 83
Construction Manager $ 97
CQA Project Manager $ 83
CQA Resident Project Representative4 $ 83
CQA Senior Site Monitor4 $ 67
CQA Site Monitor4 $ 52
Designer $ 67
Draftsman/CADD $ 52
Registered Land Surveyor $ 105
Two-Man Survey Crew $ 150
Admin. /Clerical $ 51
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Other¹ - Principal $ 170
Markup on other reimbursable expenses and subconsultants² % 5%
¹Other (Include additional labor categories as needed)
²All other direct project expenses and professional services are reimbursable at Cost
³Hourly rates shall include overhead, profit, and applicable direct personnel expenses
4Hourly rates for on-site personnel shall include vehicle charges, mileage and all travel
related expenses
5 Equipment rental for environmental services (testing, CQA, and environmental) to be
included in the hourly rates.
Attachment number 1 \nPage 16 of 20
Item # 3
17
GENERAL SCOPE OF SERVICES
Section 1.0 Introduction and Background
Augusta, Georgia currently owns approximately 1,177 acres southwest of Augusta, Georgia,
which is the site of the existing Deans Bridge Road MSW Landfill. The landfill currently accepts
1000 to 1500 tons per day of municipal solid waste from private collection vehicles. Active and
closed sections of the landfill comprise approximately 175 acres of the total property. Some
additional acreage contains ancillary facilities such as office and maintenance buildings,
customer drop off area, sediment ponds, roads, and leachate holding facilities.
The Augusta Department of Environmental Services is responsible for the facilities at the
landfill, solid waste management planning for the City and all residential solid waste collections.
Additionally, the department is responsible for the Augusta Brownfield program and other
environmental compliance issues. These include indoor air quality, underground storage tank,
environmental site assessments, asbestos management, and lead paint abatement for Augusta
owned facilities.
Augusta, Georgia is seeking proposals from qualified professional environmental consulting
firms with experience in performing landfill site acceptability studies, landfill design services,
and landfill environmental compliance activities in the State of Georgia. These services shall be
performed in accordance with Circular 14 published by the EPD, Georgia Geologic Survey and
with Chapter 391-3-4 of the EPD Rules as well as the latest revision of the Georgia Solid Waste
Management Act; EPD approved D&O plans and other applicable federal, state, and local rules
and regulations.
Section 1.1 Project Schedule
An appropriate project schedule will be prepared for each task requested of the Consultant.
Section 1.2 Services
As needed, Augusta will issue a request for services to the Consultant. Subsequently, the
Consultant shall prepare a detailed scope of services to include, but not limited to, the
following information.
1. Description of the project;
2. Outline of services to be provided
3. Detailed task identifying specific project task and/or work schedule
4. Level of effort man-hours needed to complete the project
5. Project cost to include man hours, equipment, supplies or other resources
The services to be furnished by the Consultant under this agreement shall be those as
identified below on an "as needed" basis for professional engineering services, construction
management and quality assurance services, environmental testing services, special services,
other municipal solid waste services, and other services requested:
Attachment number 1 \nPage 17 of 20
Item # 3
18
Group I - Engineering Services
Obtain Major and/or Minor modifications to the existing Solid Waste Permits.
Preparation of Construction Drawings, contract documents and
specifications for landfill closure and cell construction projects.
Planning and project evaluation services for proposed facility improvements
Studies, reports and audits for compliance with federal, state, and local regulations.
Obtain any locally required permits (land disturbance permits, retaining wall
permits, etc)
Erosion control planning, design, permitting and compliance
Contract document preparation, bidding assistance and construction administration
services.
Air permitting and landfill gas system design
Solid waste facilities design and engineering
Preliminary engineering and surveying, feasibility analysis and contract
documentation preparation
Archaeological assessments/investigations
Alternate composite liner evaluation and associated design changes
Assistance with organization and documentation of the permit operating record
Other engineering activities
Group II - Construction Management & Quality Assurance Services
Clay resource exploration
Construction management
Construction quality assurance
Construction materials testing and reporting
Coordination of Georgia Environmental Protection Division (GAEPD) Inspections
and Preparation of Responses to GAEPD Inspection Comments
Construction of Quality Assurance Documents Preparation (as required by Georgia
Environmental Protection Division) and Submittal to GAEPD.
Other construction management activities.
Group III - Environmental & Testing Services*
Environmental testing and reporting to EPD
Assistance with various regulatory agencies
Environmental site assessments (Phase 1 and 2)
Brownfield assistance
Underground storage tank permitting assistance
Asbestos abatement permitting
Indoor air quality assessments
Lead paint assessments
Environmental planning
Facility compliance audits
Various permitting related to wetlands, air, and waste water
Attachment number 1 \nPage 18 of 20
Item # 3
19
Assessment monitoring plans
Corrective measures assessments
Groundwater sampling and testing
Potentiometric surface map preparations
Statistical data evaluation and trend analysis reports
Surface water sampling and testing
Monthly methane monitoring, surface scans and cover evaluations
Stormwater sampling and testing as required by the facility’s GA Stormwater Permits
– Construction Permit and Industrial Permit
Routine landfill gas flare inspections, operation and maintenance
Landfill gas system operation, maintenance, and trouble-shooting, and other
applicable services
Leachate sampling and testing
Other compliance sampling and testing (as requested by Augusta)
Other environmental compliance activities
* Equipment rental for environmental services (testing, CQA, and environmental) to be
included in the hourly rates.
Group IV - Special Services
Land surveying services
Drilling and well installation services
Preparation of the formal reports
Solid waste planning services
Grant writing services
Landfill operations training and assistance
Section 1.3 Required Technology and Equipment
The Consultant must have a Smart Board (or approved equal) at their office for plan
review and remote project collaboration.
The Consultant must have a Go To Meeting (or approved equal) account accessible
as needed to communicate with Augusta.
The Consultant must have the ability to video conference on a system compatible
with Augusta’s system.
The Consultant must supply a site dedicated all terrain vehicle such as Polaris Ranger
XP or approved equivalent.
The Consultant must supply the site engineer a Ford F150 crew cab, 4x4, XLT or
approved equivalent. It will be new at the start of the Contract and shall not exceed 5
years in age over the life of the Contract.
Section 1.4 Minimum Qualification Requirements
1. Have no deficiencies or unsatisfactory performance on any past Augusta,
Georgia contract(s).
2. The Proposer must possess the knowledge and experience necessary to
Attachment number 1 \nPage 19 of 20
Item # 3
20
successfully perform the work described in the RFP at the time the RFP is
issued. The Proposer must have the resources to perform the work.
3. The Proposer must have a minimum of five (5) examples of successful projects of
similar scope. Specifically, these should be projects in which the consultant
provided landfill engineering, environmental and construction management
services for a Subtitle D landfill in Georgia within the last five (5) years. A
successful project is of similar nature and scope performed by individuals listed
on the Proposer’s team.
4. The Proposer must have multiple individuals on staff who are Professional
Engineers registered in Georgia, and at least one of which, has been registered for
a minimum of ten (10) years. The Professional Engineer must also have sealed
design drawings and specifications and provided construction certification on at
least five landfill projects in the state of Georgia.
5. The Proposer must have multiple individuals on staff who are Professional
Geologists registered in Georgia, at least one of which has been registered for a
minimum of ten (10) years and has sealed the following reports in Georgia:
Assessments of Corrective Measures, Corrective Action Plans, groundwater
monitoring reports, and site acceptability reports.
6. The Proposer’s CQA Project manager must have at least ten (10) years of
experience with MSW landfill projects in Georgia. This experience should
include at least five (5) projects in the last five years.
7. Proposer must have multiple individuals on staff serving as Senior Site CQA
Monitor who have a minimum of ten (10) years of experience in providing
construction quality assurance services for MSW landfill projects. The senior site
CQA monitor shall have personally completed at least five (5) landfill projects
within the last five years in the state of Georgia. Additionally, this person shall
have served as lead geosynthetics monitor for at least 3,500,000 square feet of
geomembrane installation in the last five (5) years.
8. The Proposer must have multiple individuals on staff with a minimum of five (5)
years of experience in performing environmental assessments, underground
storage tank removals, and indoor air quality investigations.
9. The Proposer must have established relationships with the Solid Waste
Management Program of the Georgia Environmental Protection Division.
10. The Proposer shall have adequate equipment to do the work properly and
expeditiously.
11. The Proposer must have at least one individual on staff that is a Certified Landfill
Operator in Georgia.
12. The Proposer’s lead project manager must be located in an office that is within a
three hour drive of the Deans Bridge Road MSW Landfill.
Attachment number 1 \nPage 20 of 20
Item # 3
Request for Proposal
Request for Proposals will be received at this office until Wednesday, September 21, 2011 @ 3:00 p.m. for
furnishing:
RFP Item #11-146 Environmental Compliance Testing, Engineering, & Consulting for Solid Waste
Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to 706
821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by
Tuesday, September 6, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or
hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall
include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are considered
material conditions of the bid which are not waiveable or modifiable by the Procurement Director. All
requests to waive or modify any such material condition shall be submitted through the Procurement Director to the
appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission.
Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
The purpose of this Disadvantaged Business Enterprises program is to comply with U.S. Department of
Transportation (DOT), Federal Transit Administration (FTA), Federal Aviation Administration (FAA) and
other federal and state mandated DBE requirements for certain DOT, FTA, FAA, and other federal and state
assisted contracts as required by 49 C.F.R. Part 26, et. seq. and/or 49 C.F.R. Part 23, et. seq. This DBE
program is only for DOT, FTA and FAA assisted contracts and other federal or state funded contracts
having mandatory DBE requirements. (See Article 13 of the Augusta, GA Code)
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 11, 18, 25, September 1, 2011
Metro Courier August 17, 2011
cc: Tameka Allen Interim Deputy Administrator
Mark Johnson Solid Waste Department
Lori Videtto Solid Waste Department
Revised: 7/14/11
Attachment number 2 \nPage 1 of 1
Item # 3
VENDORS Attachment B E-Verify # Original 9 Copies Fee Proposal
Atlantic Coast Consulting
630 Colonial Park Dr Ste 110
Roswell, GA 30075
YES 98563 YES YES YES
Nova Engineering
3640 Kennesaw N Industrial Pkwy Ste E
Kennesaw GA 30144
CDM
One Cambridge Place
50 Hampshire Street
Cambridge MA 02139-1548
Hodges, Harbin, Newberry, Tribble
484 Mulberry Street #265
Macon GA 31101-7926
RFP Opening
RFP Item #11-146
Environmental Compliance Testing, Engineering & Consulting
for Augusta, Georgia – Environmental Services Department
RFP Due: Wednesday, September 21, 2011 @ 3:00 p.m.
Submitted No Bid Response
Page 1 of 1
Attachment number 3 \nPage 1 of 1
Item # 3
Evaluation Criteria PTS
Atlantic Coast Consulting
630 Colonial Park Dr Ste 110
Roswell, GA 30075
1. Specialized Experience of Firm
This includes specialized experience directly related to
the project, demonstrated ability to complete the work
within the required schedule and budget, quality
control/assurance programs and the depth of in-house
and subcontractor support.
25 21.7
2. Site specific knowledge 10 8.7
3. Project Personnel
This includes the role, commitment and qualifications
(including specialty certification) of key personnel and
their experience in the areas assigned.
20 16.3
4. Approach to Work
This includes the approach to the project scope as
described, the understanding of the project scope and
schedule of work and the interfacing of tasks.
20 16.3
5. Cost
Include a complete Schedule of Fees.
Lowest 10 pts
Second 7 pts
Third 4 pts
Highest 1 pt
10 10.0
6. Other Considerations
This will be at the County’s discretion and will include
financial stability, comments from references, overall
solid waste and water quality experience in Georgia,
familiar with the area hydrogeology and geochemistry.
15 12.0
Total 100 85.0
Cumulative Evaluation Sheet - RFP Item #11-146
Environmental Compliance Testing, Engineering & Consulting
for Augusta, Georgia – Environmental Services Department
Attachment number 4 \nPage 1 of 1
Item # 3
Attachment number 5 \nPage 1 of 1
Item # 3
Attachment number 6 \nPage 1 of 3
Item # 3
Attachment number 6 \nPage 2 of 3
Item # 3
Attachment number 6 \nPage 3 of 3
Item # 3
Attachment number 7 \nPage 1 of 5
Item # 3
Attachment number 7 \nPage 2 of 5
Item # 3
Attachment number 7 \nPage 3 of 5
Item # 3
Attachment number 7 \nPage 4 of 5
Item # 3
Attachment number 7 \nPage 5 of 5
Item # 3
Engineering Services Committee Meeting
2/13/2012 1:00 PM
Right-of-Way East Augusta Roadway and Drainage Project
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Right-of-Way between Laverne M. Dorne, LLC, as owners, and
Augusta, Georgia, as optionee, in connection with the East
Augusta Roadway and Drainage Improvement Project, 0.59 acre
(25,814 sq. ft.) in fee simple and (N/A sq. ft.) of permanent
drainage and utility easement, more or less; and (N/A sq. ft.) of
temporary construction easement from property located at: 540
Aiken Street, private, at the purchase price of $7,228.00.
Background:The property owner has agreed to convey a certain right-of-way
and easement to Augusta, Georgia, for the East Augusta Roadway
and Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
327041110-5411120 209812010-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 4
Clerk of Commission
Cover Memo
Item # 4
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Engineering Services Committee Meeting
2/13/2012 1:00 PM
Wrightsboro Road Widening, Phase I - Bid Item–09-170 (SA3)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Capital Project Budget 324-041110-201824333 and
Supplemental Agreement Number Three to Cranston Engineering
Group, PC, in the amount of $86,790.00 to provide Interchange
Modification Report (IMR), as required by FHWA, for the
Wrightsboro Road Widening, Phase I project. Funding is available
in the project engineering account for the Engineering
Department.
Background:Phase I of the Wrightsboro Road Widening Project was part of
SPLOST Phase IV and called for traffic operational improvements
along Wrightsboro Road between Augusta West Parkway and
Marks Church Road. The area covered by this project is adjacent
to Augusta Mall and I-520 and is essential to the regional mobility
of this area. As the project has progressed, some elements have
required more complex design than originally anticipated,
especially around the interchange to improve operations of the
corridor in conjunction with the DOT widening project east of
Bobby Jones. Moreover, during a concept meeting with FHWA,
they requested that bike lanes be added to the design. To that
end, based on the extent of construction and modification of the
interchange operation, FHWA requires submission and approval
of an interchange modification report (IMR). The scope of this
supplemental agreement is for providing an approved IMR.
Analysis:Due to the complexity of the design associated with the proposed
interchange modification, funding is requested to cover an
approved interchange modification report.
Financial Impact:Funds are available in the project engineering 324-041110-
5212115-201824333 upon Commission’s approval.
Alternatives:1) Approve Capital Project Budget 324-041110-201824333 and
Supplemental Agreement Number Two to Cranston Engineering
Group, PC, in the amount of $86,790.00 to provide approved
interchange modification report (IMR) for the Wrightsboro Road
Widening, Phase I project. Funding is available in the project
Cover Memo
Item # 5
engineering account for the Engineering Department. 2) Do not
approve and cancel project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
324-041110-5212115/201824333-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
(SA01 – For changes greater than $20,000) September 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Cranston Engineering Group” Consultant, entered into a contract with Augusta-
Richmond County on “April 1, 2010”, for engineering design services associated with the
“Wrightsboro Rd. Widening Phase I ”, Project No. 324-041110-201824333, File Reference No. 10-
014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Engineering Services to provide Interchange Modification Report
It is agreed that as a result of the above described modification the contract amount is increased by
$86,790.00 from $262,700.00 to a new total of $349,490.00
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, “Cranston Engineering Group”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2012.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 324-041110-201824333
Supplemental Agreement Number: 3
Purchase Order Number: 179102
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 5
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized for CPB# 324-041110-201824333. This project is
for Wrightsboro Road Widening, Phase I design cost associated with the
Interchange Modification Report on the project for Supplemental Agreement Number
Three for Cranston Engineering Group in the amount of $86,790.00.
Funds are available in the project engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 2,782,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $2,782,000 7th $2,782,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 9.16.2010
Attachment number 2 \nPage 1 of 2
Item # 5
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-201824333 $2,782,000 $0 $2,782,000
TOTAL SOURCES:$2,782,000 $0 $2,782,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824333 $398,000 $0 $398,000
ADVERTISING
324-04-1110-5233119-201824333 $2,000 $0 $2,000
CONTINGENCY
324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000
TOTAL USES:$2,782,000 $0 $2,782,000
2 of 2 9.16.2010
Attachment number 2 \nPage 2 of 2
Item # 5
Attachment number 3 \nPage 1 of 2
Item # 5
Attachment number 3 \nPage 2 of 2
Item # 5