HomeMy WebLinkAbout2012-01-30-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 1/30/2012- 1:00 PM
ENGINEERING SERVICES
1. Approve entering into an agreement with The Gordon Highway
Development Committee to provide landscape maintenance
along Gordon Highway between North Leg Road and Sibley
Road as requested by AED.
Attachments
2. Approve and award the first three phases of the Design
Consultant Services Agreement to Pond and Company on the
Berckmans Road Widening, Realignment and Bridge
Replacement Project. The first three phases will include:
Concept Development in the amount of $198,261.42; Database
Preparation in the amount of $138,123.00; and Environmental
Documentation in the amount of $15,066.80 ($351,451.22
total). Project to be funded from SPLOST Phase VI as
requested by AED.
Attachments
3. Approve Capital Project Budget Change Number One and
Change Order One for the tunneling construction to replace 150
feet of direct jack and bore of 78 inch class III R.C.P., and 100
feet direct jack and bore of 42 inch class III R.C.P., resurfacing
D’Antignac between R.A. Dent and Walton Way, and
unforeseen subsurface construction in the amount of
$375,731.09 to Mabus Brothers Construction, Inc. for the
D’Antignac Street Drainage Improvements project. Funding is
available in SPLOST Phase V Fund account as requested by
AED.
Attachments
4. Motion to approve a donated Easement between Jane C.
Golden, as owner(s), and Augusta, Georgia, as optionee, in
connection with the Goshen Plantation Road Drainage
Improvement Project, said perpetual easement consists of 0.006
acre (255.0 sq. ft.) of permanent drainage and utility easement,
more or less, from the property located at 4013 Burning Tree
Lane, private.
Attachments
5. Motion to approve a donated Easement between Elizabeth T.
Brown, as owners, and Augusta, Georgia, as optionee, in
connection with the Goshen Plantation Road Drainage
Improvement Project, said perpetual easement consists of 0.008
acre (352.49 sq. ft.) of permanent drainage and utility
easement, more or less, from the property located at 4007
Burning Tree Lane, private.
Attachments
6. Motion to approve a donated Easement between Robert
Childers and Catherine A. Childers, as owners, and Augusta,
Georgia, as optionee, in connection with the Goshen
Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.009 acre (387.16 sq. ft.) of permanent
drainage and utility easement, more or less, and (391.94 sq. ft.)
of temporary construction easement from the property located
at 4015 Burning Tree Lane, private.
Attachments
7. Motion to approve a donated Easement between Scott A.
Wolfe, as owners, and Augusta, Georgia, as optionee, in
connection with the Goshen Plantation Road Drainage
Improvement Project, said perpetual easement consists of 0.035
acre (1,531.76 sq. ft.) of permanent drainage and utility
easement, more or less, from the property located at 1703
Deerwood Road, private.
Attachments
8. Motion to approve a donated Easement between Leonard T.
New, as owner(s), and Augusta, Georgia, as optionee, in
connection with the Goshen Plantation Road Drainage
Improvement Project, said perpetual easement consists of 0.10
acre (414.19 sq. ft.) of permanent drainage and utility
easement, more or less, from the property located at 1704
Deerwood Road, private.
Attachments
9. Approve entering into a Mowing and Maintenance agreement
with the Georgia Department of Transportation along Gordon
Highway between North Leg Road and Sibley Road in
conjunction with median landscaping project as requested by
AED.
Attachments
10. Approve CPB #324-041110-201824041 Change Number One
and Change Order One of the construction contract to SITEC,
LLC in the amount of $143,723.00 for the Goshen Lake South
Drive Drainage Management Project, subject to receipt of
signed change order and proper bonds as requested by
Attachments
AED. Funding is available in SPLOST Phase IV Fund balance
account.
11. Motion to award a contract to Roof Professionals, Inc. to
replace the roof at the Highland Avenue Water Treatment Filter
Plant in the amount of $135,000.
Attachments
12. Approve award of the On-Call Concrete Repair, Concrete
Construction & Emergency Repair Contract to Horizon
Construction, Larry McCord LLC, and SITEC LLC, subject to
receipt of signed contract and proper bonds. Also approve
$450,000 to fund the proposed on-call concrete and emergency
services. Funding is available in the Grading & Drainage,
Sidewalk Rehab/Replacement and Suburban Forces
Resurfacing Phase VI accounts respectively as requested by
AED.
Attachments
13. Approve award of the On-Call Tree Services Agreement to Big
Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree
Care subject to receipt of signed contracts and proper
bonds. Also approve $1,000,000 to fund over the lifetime of
SPLOST VI for the proposed On-Call Tree Services. Funding
is available in SPLOST VI Tree Removal account as requested
by AED.
Attachments
14. Approval of agreement with Georgia Power Company for
acquisition of 1,970 square feet of right-of-way and 1,322
square feet of temporary construction easement to Richmond
County, Georgia.
Attachments
15. Approve the purchase of repair parts for a flocculator at the
Highland Avenue Water Treatment Plant from a sole source
vendor.
Attachments
16. Approve CPB #324-041110-201824021, Change Number One
and Change Order One in the amount of $27,868.14 for the
Wakefield Court Pipe Replacement project contracted with
Blair Construction, Inc., subject to receipt of signed change
order and proper bonds as requested by Augusta Engineering
Department (AED). Funding is available in SPLOST Phase IV
Fund balance account.
Attachments
17. Motion to approve and accept the water and gravity sanitary Attachments
www.augustaga.gov
sewer Deed of Dedication and Maintenance Agreement in
Willhaven Subdivision, Phase II, Section 2.
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Augusta Beautification Program Agreement- Gordon Hwy
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve entering into an agreement with The Gordon Highway
Development Committee to provide landscape maintenance along
Gordon Highway between North Leg Road and Sibley Road as
requested by AED.
Background:The Gordon Highway Development Committee is privately-
funded group proposing to landscape and maintain the median
along Gordon Highway between North Leg Road and Sibley
Road. For landscaping projects along State Routes, GDOT
requires the city entering into a mowing and maintenance
agreement, irrespective of funding source. The proposed
agreement will allow The Gordon Highway Development
Committee to provide this maintenance on behalf of the city.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated.
Alternatives:1. Approve entering into an agreement with The Gordon Highway
Development Committee to provide landscape maintenance along
Gordon Highway between North Leg Road and Sibley Rd as
requested by AED. 2. Do not approve and beautification project
cannot proceed.
Recommendation:Approve alternative one.
Funds are Available
in the Following
Accounts:
none
REVIEWED AND APPROVED BY:Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 3
Item # 1
Attachment number 1 \nPage 2 of 3
Item # 1
Attachment number 1 \nPage 3 of 3
Item # 1
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Berckmans Road Widening, Realignment and Bridge Replacement Project
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve and award the first three phases of the Design Consultant
Services Agreement to Pond and Company on the Berckmans
Road Widening, Realignment and Bridge Replacement Project.
The first three phases will include: Concept Development in the
amount of $198,261.42; Database Preparation in the amount of
$138,123.00; and Environmental Documentation in the amount of
$15,066.80 ($351,451.22 total). Project to be funded from
SPLOST Phase VI as requested by AED.
Background:Design for the Berckmans Road Widening, Realignment and
Bridge Replacement Project was voted for and funded through
SPLOST VI. Berckmans Road in combination with Highland
Avenue and Wheeless Road provides the only continuous north-
south connection between south Augusta and Washington Road.
Subsequently, between Wheeler Road and Washington Road,
Berckmans Road has an average daily traffic volume in excess of
12,000 vehicles per day. Moreover, the widening of Alexander
Drive and the projected growth for the Villages at Riverwatch
makes the maintenance of this route pertinent to the regional
mobility of the area.Currently, Berckmans Road terminates at its
intersection with Washington Road making it necessary for
travelers who wish to access the commercial developments on
Riverwatch Parkway to turn left onto Washington Road and then a
right-turn onto Alexander Drive and vice versa resulting in
inefficiency not only in this route but along Washington Road as
well due to the fact that so much of the signal’s “green” time is
used to address left-turns movements could be used more
efficiently for other movements. Therefore, the purpose of this
project is to realign Berckmans Road between Ingleside Drive and
Washington Road and align it with Alexander Drive. This will
provide a more efficient north-south connection between south
Augusta and Riverwatch Parkway as well as improve progression
along Washington Road.In August 2011, a request for
Qualifications was released for qualified firms to provide design
services for this project.
Analysis:In August 2011, a request for Qualifications was released for
Cover Memo
Item # 2
qualified firms to provide design services for this project. Firms
were evaluated based on qualifications, project approach,
experience, and interviews in November 2011. The following
firms submitted RFQs and were evaluated: 1. Florence and
Hutchinson 2. Heath and Linebeack 3. LAI Engineering 4.
Moreland Altobelli and Associates 5. Pond and Company 6.
Wolverton and Associates 7. W.R. Toole Engineers, Inc. Based on
the evaluation procedures, Pond and Company was selected for
this project.
Financial Impact:Funds are available in SPLOST Phase VI.
Alternatives:1) Approve and award the first three phases of Design Consultant
Services Agreement to Pond and Company for the Capital Project
Budget in the amount of $351,451.22 on the Berckmans Road
Widening, Realignment, and Bridge Replacement Project to be
funded from SPLOST Phase VI as requested by AED. 2) Do not
approve.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST PH VI
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 1
Item # 2
Attachment number 2 \nPage 1 of 19
Item # 2
Attachment number 2 \nPage 2 of 19
Item # 2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:9-Jan-12
Cost Summary
By Phase / Firm
Total Fee Pond & Company
(Prime)
URS MPH and Associates
(WBE)
Lowe Agility Surveying
(DBE)
S&ME
Enter all disciplines provided by
each firm >>
Roadway, Traffic & LA Bridge, Environ. & QC Traffic and Public Inv. Survey & Mapping Survey Geotech
Totals 860,510.42$ 475,430.00$ 174,286.40$ 38,049.02$ 88,272.00$ 48,019.00$ 36,454.00$
1 Concept Development 198,261.42$ 120,910.00$ 39,302.40$ 38,049.02$ -$ -$ -$
2 Database Preparation 138,123.00$ 3,800.00$ -$ -$ 86,304.00$ 48,019.00$ -$
3 Environmental Document 15,066.80$ 3,320.00$ 11,746.80$ -$ -$ -$ -$
4 Preliminary Plans 264,928.60$ 179,520.00$ 60,927.60$ -$ 666.00$ -$ 23,815.00$
5 Right of Way Plans 45,488.00$ 41,690.00$ 2,496.00$ -$ 1,302.00$ -$ -$
6 Final Plans 198,642.60$ 126,190.00$ 59,813.60$ -$ -$ -$ 12,639.00$
Phase Phase Description
Pond and Company
Berkmans Road Widening Cost Proposal Page 1 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
3
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 4,192 475,430.00$ 18,450.00$ 456,980.00$
1 Concept Development 1,030 120,910.00$ 3,450.00$ 117,460.00$
2 Database Preparation 34 3,800.00$ -$ 3,800.00$
3 Environmental Document 26 3,320.00$ -$ 3,320.00$
4 Preliminary Plans 1,636 179,520.00$ 5,400.00$ 174,120.00$
5 Right of Way Plans 390 41,690.00$ 1,200.00$ 40,490.00$
6 Final Plans 1,076 126,190.00$ 8,400.00$ 117,790.00$
Staff Type / Project Hourly Rates / Hours
Total Hours Principal
Project
Manager
Senior
Engineer Engineer Technician
Clerical
Administrator
Phase Description $175.00 $140.00 $120.00 $95.00 $80.00 $60.00
TOTALS ==> 4,192 86 842 1,130 1,254 826 54
1 Concept Development 1,030 38 250 310 302 106 24
2 Database Preparation 34 8 16 8 2
3 Environmental Document 26 16 8 2
4 Preliminary Plans 1,636 24 288 424 464 424 12
5 Right of Way Plans 390 6 80 40 160 100 4
6 Final Plans 1,076 18 200 332 328 188 10
Mileage Reproduction Traffic Counts
Phase Description
TOTALS ==> 18,450$ 3,600$ 13,350$ 1,500$ -$ -$ -$ -$ -$
1 Concept Development 3,450$ 1,200$ 750$ 1,500$
2 Database Preparation -$
3 Environmental Document -$
4 Preliminary Plans 5,400$ 1,200$ 4,200$
5 Right of Way Plans 1,200$ 1,200$
6 Final Plans 8,400$ 1,200$ 7,200$
Pond & Company
Total Other
Direct Costs
Other Direct Costs
Roadway, Traffic and Landscaping Design
Pond and Company
Berkmans Road Widening Cost Proposal Page 2 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
4
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Pond & Company
Roadway, Traffic and Landscaping Design
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
1 Concept Development 818 38 250 310 302 106 24
Project Management & Coordination 52 4 40 8
Prepare Concept Layout 122 2 24 40 40 16
Validate/Revise Concept Layout 28 4 8 8 4 4
Prepare Concept Profiles 60 8 12 24 16
Prepare Concept Cross Sections 60 4 8 32 16
Prepare Concept Landscape Plans and Rendering 74 2 8 40 16 8
Prepare Concept Construction Cost Estimate 48 8 16 16 8
Prepare Concept Right of Way Cost Estimate 36 12 16 8
Prepare Concept Report 52 16 12 16 8
Contribute to Concept Alternative Summary/Report 24 16 8
Contribute to Concept Alternate Selection Report 16 8 8
Prepare Design Data Book 20 4 8 8
Obtain Traffic Counts 4 6
Prepare Traffic Volume Projections 8 16
Prepare Accident Rates 8 8
Prepare Traffic Flow Diagrams 6 16 30
Perform Traffic Volume and Intersection Analysis 2 40
Prepare Traffic Engineering Study Report 4 12 20
Conduct and Prepare Pedestrian Alt. Recommendations 4 16 12
Prepare for, Attend, Document Concept Team Meeting 24 10 10 4
Assist with Public Involvement Plan 10 2 8
Prepare for, Attend PIOH, Respond to Comments 50 6 16 16 8 4
Prepare for, Attend PHOH, Respond to Comments 50 6 16 16 8 4
Plan, Prepare for, Conduct Local Government Meetings 18 8 8 2
Meetings, Coversations with Individual Property Owners 26 12 12 2
Prepare for, Attend Key Stakeholder Meetings 24 6 8 8 2
Prepare for, Attend Special Interest Group Meetings 24 6 8 8 2
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
2 Database Preparation 34 8 16 8 2
Project Management & Coordination 10 8 2
Roadway QC of Survey Database 24 16 8
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
3 Environmental Document 26 16 8 2
Project Management & Coordination 10 8 2
Roadway QC of Environmental Document 16 8 8
Pond and Company
Berkmans Road Widening Cost Proposal Page 3 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
5
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Pond & Company
Roadway, Traffic and Landscaping Design
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
4 Preliminary Plans 1,636 24 288 424 464 424 12
Project Management & Coordination 56 8 40 8
Coordinate with Utility Companies 20 4 16
Prepare Typical Sections 24 8 16
Prepare Preliminary Pavement Design 14 2 8 4
Prepare Construction Layout/Stakeout Sheet 36 4 8 8 16
Prepare Roadway Plans, Profiles, etc.348 8 60 80 120 80
Prepare Roadway Cross-Sections 156 16 40 60 40
Prepare Preliminary Driveway Profiles 56 8 16 8 24
Prepare Preliminary Drainage Design and Layout 88 16 40 24 8
Prepare Preliminary Drainage Profiles/Cross Sections 108 12 24 32 40
Prepare Preliminary Staging Plans 108 16 24 8 60
Prepare Prelim. Erosion, Sed. & Pollution Control Plans 208 24 40 80 64
Prepare Existing Utility Plans from Utility Co. Markups 64 8 16 40
Prepare Retaining Wall Locations and Envelopes 64 8 24 24 8
Prepare Preliminary Landscaping Plans 92 4 16 24 40 8
Prepare Detour Report 12 4 4 4
Prepare Draft Special Provisions 16 16
Prepare Detailed Construction Cost Estimate 52 4 16 24 8
Update R/W Cost Estimate 28 4 16 8
Prepare for, Participate in PFPR 16 8 8
Address PFPR Comments 22 8 12 2
Internal Quality Control Reviews 48 4 2 40 2
External Peer Review
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
5 Right of Way Plans 390 6 80 40 160 100 4
Project Management & Coordination 24 4 16 4
Prepare Right-of-Way Plans 236 40 16 120 60
R/W Plans Review/Revisions 112 24 8 40 40
Internal Quality Control Reviews 18 2 16
External Peer Review
Total Hours Principal Project Manager Senior Engineer Engineer Technician
Clerical
Administrator
6 Final Plans 1,076 18 200 332 328 188 10
Project Management & Coordination 48 8 32 8
Coordinate with Utility Companies for Relocations 30 6 16 8
Finalize Roadway Plans, Profiles, etc.184 4 40 40 60 40
Finalize Drainage Design, Profiles, Cross Sections 88 16 32 16 24
Finalize Driveway Profiles 28 4 8 12 4
Prepare Detailed Plan Sheets 56 8 24 16 8
Finalize Pavement Design 18 2 16
Finalize Erosion, Sed. & Pol. Ctrl. Plans for Staged Constr.96 16 40 24 16
Finalize Staging Plans and Details 72 8 16 40 8
Finalize Landscaping Plans 90 4 6 40 24 16
Prepare Final Utility Plans from Utility Company Markups 46 6 24 16
Prepare Special Construction Details 56 8 24 16 8
Prepare Special Provisions 20 8 12
Finalize Detailed Construction Quantities, Cost Estimate 64 12 4 40 8
Prepare for, Participate in FFPR 16 8 8
Address FFPR Comments 22 8 12 2
Revise Construction Plans per R/W Acquisition Revisions 44 4 24 16
Revise Plans, Prepare Amendments During Bidding Process 56 8 16 16 16
Internal Quality Control Reviews 42 2 40
External Peer Review
Pond and Company
Berkmans Road Widening Cost Proposal Page 4 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
6
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 230 38,049.02$ 1,500.00$ 36,549.02$
1 Concept Development 230 38,049.02$ 1,500.00$ 36,549.02$
2 Database Preparation -$ -$ -$
3 Environmental Document -$ -$ -$
4 Preliminary Plans -$ -$ -$
5 Right of Way Plans -$ -$ -$
6 Final Plans -$ -$ -$
Staff Type / Project Hourly Rates / Hours
Total Hours
Project
Manager
Senior
Engineer
Phase Description $160.33 $151.25
TOTALS ==> 230 194 36
1 Concept Development 230 194 36
2 Database Preparation
3 Environmental Document
4 Preliminary Plans
5 Right of Way Plans
6 Final Plans
Mileage Reproduction Traffic Counts
Phase Description
TOTALS ==> 1,500$ 1,000$ 500$ -$ -$ -$ -$ -$ -$
1 Concept Development 1,500$ 1,000$ 500$
2 Database Preparation -$
3 Environmental Document -$
4 Preliminary Plans -$
5 Right of Way Plans -$
6 Final Plans -$
MPH and Associates (WBE)
Public Involvement and Traffic Support
Other Direct Costs
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 5 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
7
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
MPH and Associates (WBE)
Public Involvement and Traffic Support
Total Hours Project Manager Senior Engineer
1 Concept Development 230 194 36
Project Management & Coordination 32 32
Stakeholder and Public Involvement Plan 8 8
Stakeholder Group Database 16 16
Coordiantion, Facilitation and Documentation of Two Stakeholder Meetings 36 36
Coordiantion, Facilitation and Documentation of Three Public Meetings 54 54
Website Material Preparation 24 24
Press Release Development 24 24
Prepare Traffic Engineering Study Report 12 12
Conduct and Prepare Pedestrian Alt. Recommendations 8 8
Traffic Quality Control Review 16 16
Total Hours Project Manager Senior Engineer
2 Database Preparation
Total Hours Project Manager Senior Engineer
3 Environmental Document
Total Hours Project Manager Senior Engineer
4 Preliminary Plans
Total Hours Project Manager Senior Engineer
5 Right of Way Plans
Total Hours Project Manager Senior Engineer
6 Final Plans
Pond and Company
Berkmans Road Widening Cost Proposal Page 6 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
8
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 1,492 174,286.40$ 2,780.00$ 171,506.40$
1 Concept Development 338 39,302.40$ 1,150.00$ 38,152.40$
2 Database Preparation -$ -$ -$
3 Environmental Document 110 11,746.80$ 650.00$ 11,096.80$
4 Preliminary Plans 522 60,927.60$ 540.00$ 60,387.60$
5 Right of Way Plans 20 2,496.00$ -$ 2,496.00$
6 Final Plans 502 59,813.60$ 440.00$ 59,373.60$
Staff Type / Project Hourly Rates / Hours
Total Hours Group Manager
Sr. Bridge
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
Phase Description $161.20 $124.80 $93.60 $122.20 $91.00 $52.00
TOTALS ==> 1,492 176 520 300 226 218 52
1 Concept Development 338 32 96 60 66 76 8
2 Database Preparation
3 Environmental Document 110 64 6 12 28
4 Preliminary Plans 522 62 110 52 160 130 8
5 Right of Way Plans 20 20
6 Final Plans 502 82 230 182 8
Mileage Reproduction
Archeological
Supplies
Phase Description
TOTALS ==> 2,780$ 1,575$ 930$ 275$ -$ -$ -$ -$ -$
1 Concept Development 1,150$ 800$ 350$
2 Database Preparation -$
3 Environmental Document 650$ 375$ 275$
4 Preliminary Plans 540$ 200$ 340$
5 Right of Way Plans -$
6 Final Plans 440$ 200$ 240$
URS Corp.
Bridge Design/Hydro & Environmental
Other Direct Costs
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 7 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
9
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
URS Corp.
Bridge Design/Hydro & Environmental
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
1 Concept Development 338 32 96 60 66 76 8
Concpet Bridge Layouts 56 8 32 16
Concept Typical Sections 32 4 12 16
Creative Imaging Exhibits 52 4 16 16 16
Site Visit 8 8
Survey Data Review 8 4 4
Retrieve Effective FEMA Models 6 2 4
Update FEMA Hydraulic Model for Exist. Conditions 20 4 16
Prepare Hydraulic Concept Model(s)60 24 36
Detail Check Proposed Hydraulic Concept Model(s)16 16
ITR Proposed Hydrauic Model(s)8 8
Public Meetings 24 24
Project Management and Coordination 24 16 8
Cost Estimate 24 12 12
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
2 Database Preparation
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
3 Environmental Document 110 64 6 12 28
Environmental Screening 86 40 6 12 28
Public Involvement Participation 24 24
Pond and Company
Berkmans Road Widening Cost Proposal Page 8 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
0
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
URS Corp.
Bridge Design/Hydro & Environmental
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
4 Preliminary Plans 522 62 110 52 160 130 8
Preliminary Bridge Layout on Approved Concept 42 2 24 16
Preliminary Wall Envelope 32 4 16 12
Preliminary Summary of Quantities 6 2 4
Preliminary Detailed Estimate 6 2 4
Staging Plan 20 4 8 8
Prepare Final Hydraulic Model for Proposed Bridge 36 16 20
Prepare Scour Countermeasures Recommendations 12 4 8
Prepare Hydraulic Design Risk Assesment plan 36 16 20
Prepare "No Rise" or CLOMR Report 24 8 16
Prepare Floodplain Database for FEMA 28 12 16
Community Coordination 16 16
Prepare Final Reports 20 8 12
Rconcile FEMA Proposed Bridge Model with As Builts 20 8 12
Prepare LOMR Report 30 12 18
Prepare LOMR Database 12 4 8
Coordination with FEMA and/or Community 16 16
Detail Check of Final Proposed Hydraulic Model 24 24
ITR of Final Proposed Hydraulic Model 16 16
Project Management and Coordination 24 16 8
Internal Coordination 16 16
Quality Control Checks 28 12 8 8
Cordination/Update Meetings 8 8
External Roadway Peer Review 50 50
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
5 Right of Way Plans 20 20
External Roadway Peer Review 20 20
Total Hours Group Manager
Engineer/ Env.
Specialist
Bridge Eng./
Archeologist
Senior Hydro
Engineer Technician
Clerical/
Historian
6 Final Plans 502 82 230 182 8
Bridge Plan And Elevation 18 2 8 8
General Notes & Estimated Quantities 20 8 12
Construction Staging 28 4 12 12
Deck Plan 16 8 8
Deck Sections 16 8 8
Superstructure Details 24 12 12
Beam Details 32 12 20
Bearing Details 8 4 4
Substructure Details 52 20 32
Reinforcing Schedules 16 8 8
As-Built Foundation 2 2
Aesthetic Details/Coordination 48 24 24
Wall Plans and Envelopes 4 4
Project Managemanet and Coordination 24 16 8
Internal Quality Control 64 16 24 24
Prepare Bid Documents (estimate/sp's)40 8 16 16
Address Client Review Comments 40 8 16 16
External Roadway Peer Review 50 50
Pond and Company
Berkmans Road Widening Cost Proposal Page 9 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
1
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 1,207 88,272.00$ 12,413.00$ 75,859.00$
1 Concept Development -$ -$ -$
2 Database Preparation 1,188 86,304.00$ 12,413.00$ 73,891.00$
3 Environmental Document -$ -$ -$
4 Preliminary Plans 6 666.00$ -$ 666.00$
5 Right of Way Plans 13 1,302.00$ -$ 1,302.00$
6 Final Plans -$ -$ -$
Staff Type / Project Hourly Rates / Hours
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
Phase Description $111.00 $173.00 $68.00 $57.50 $50.00 $44.00 $64.00 $70.00
TOTALS ==> 1,207 92 11 165 224 224 224 17 250
1 Concept Development
2 Database Preparation 1,188 76 11 165 224 224 224 14 250
3 Environmental Document
4 Preliminary Plans 6 6
5 Right of Way Plans 13 10 3
6 Final Plans
Mileage Per Diem Reproduction Stakes
Photo Panel
Material
Aerial
Photography
Phase Description
TOTALS ==> 12,413$ 1,263$ 7,500$ 250$ 200$ 200$ 3,000$ -$ -$
1 Concept Development -$
2 Database Preparation 12,413$ 1,263$ 7,500$ 250$ 200$ 200$ 3,000$
3 Environmental Document -$
4 Preliminary Plans -$
5 Right of Way Plans -$
6 Final Plans -$
Lowe Engineers
Survey and Mapping
Other Direct Costs
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 10 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
2
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Lowe Engineers
Survey and Mapping
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
1 Concept Development
Concept Photo Control Surveys
Project Management
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
2 Database Preparation 1,168 76 11 165 224 224 224 14 250
Survey Control
Existing Control Recon.22 1 3 6 6 6
GPS Control Monuments & Surveys 43 1 6 12 12 12
TBM Digital Leveling
Prepanel Photo Control 14 2 4 4 4
Photo Control Surveys 14 2 4 4 4
Conventional Control Surveys 57 1 8 16 16 16
Property Database
Tax Map & Deed Research 13 13
Property Corner Surveys & CADD 93 8 25 20 20 20
Topographic Surveys
New Alignment Staking
Roadway Profile Surveys & CADD 143 23 40 40 40
Surface Utility Surveys & CADD 58 10 16 16 16
Supplemental Topo Surveys & CADD 115 19 32 32 32
Railroad Surveys & CADD
Channel Hydraulic Surveys & CADD 58 10 16 16 16
Wetland Survey Location & CADD 54 9 15 15 15
Bridge Survey & CADD 54 9 15 15 15
intersection Surveys & CADD 36 6 10 10 10
Combine database 20
Survey Mobilization 54 18 18 18
Management & coordination
Meetings & Coordination 37 24 5 8
Quality Control 28 16 4 8
Project Management 57 36 5 16
Photography
Obtain New Aerial Photography
Photo Lab Production
Scan Images
Photo Control Selection 6 6
Photogrammetry
Aero Triangulation 100 100
Stereo Compilation & Editing 100 100
Process Ortho Images 12 12
Aero Triangulation LAMP
Stereo Compilation & Editing LAMP
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
3 Environmental Document
Pond and Company
Berkmans Road Widening Cost Proposal Page 11 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
3
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Lowe Engineers
Survey and Mapping
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
4 Preliminary Plans 8 6
Stake Centerline 2 2
Stake Bridge End Roll/Slope Paving
Survey Mobilization
Project Management 6 6
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
5 Right of Way Plans 13 10 3
Stake R/W and Easements 3 3
Survey Mobilization
Project Management 10 10
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Photo-
grammetrist
6 Final Plans
Pond and Company
Berkmans Road Widening Cost Proposal Page 12 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
4
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 612 48,019.00$ 5,759.00$ 42,260.00$
1 Concept Development -$ -$ -$
2 Database Preparation 612 48,019.00$ 5,759.00$ 42,260.00$
3 Environmental Document -$ -$ -$
4 Preliminary Plans -$ -$ -$
5 Right of Way Plans -$ -$ -$
6 Final Plans -$ -$ -$
Staff Type / Project Hourly Rates / Hours
Total Hours
Project
Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
Phase Description $125.00 $125.00 $72.00 $85.00 $50.00 $50.00 $35.00
TOTALS ==> 612 26 30 120 142 142 142 10
1 Concept Development
2 Database Preparation 612 26 30 120 142 142 142 10
3 Environmental Document
4 Preliminary Plans
5 Right of Way Plans
6 Final Plans
Mileage Per Diem Reproduction Stakes
Phase Description
TOTALS ==> 5,759$ 859$ 4,200$ 500$ 200$ -$ -$ -$ -$
1 Concept Development -$
2 Database Preparation 5,759$ 859$ 4,200$ 500$ 200$
3 Environmental Document -$
4 Preliminary Plans -$
5 Right of Way Plans -$
6 Final Plans -$
Agility Surveying (DBE)
Survey Support
Other Direct Costs
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 13 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
5
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Agility Surveying (DBE)
Survey Support
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
1 Concept Development
Concept Photo Control Surveys
Project Management
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
2 Database Preparation 612 26 30 120 142 142 142 10
Survey Control
Existing Control Recon.
GPS Control Monuments & Surveys
TBM Digital Leveling
Prepanel Photo Control
Photo Control Surveys
Conventional Control Surveys 38 4 4 10 10 10
Property Database
Tax Map & Deed Research 20 20
Property Corner Surveys & CADD 138 8 40 30 30 30
Topographic Surveys
New Alignment Staking
Roadway Profile Surveys & CADD 118 2 20 32 32 32
Surface Utility Surveys & CADD 60 2 10 16 16 16
Supplemental Topo Surveys & CADD 118 2 20 32 32 32
Railroad Surveys & CADD
Channel Hydraulic Surveys & CADD
Wetland Survey Location & CADD
Bridge Survey & CADD
intersection Surveys & CADD 38 2 6 10 10 10
Survey Mobilization 36 12 12 12
Management & coordination
Meetings & Coordination 15 8 4 3
Quality Control 20 10 6 4
Project Management 11 8 3
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
3 Environmental Document
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
4 Preliminary Plans
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
5 Right of Way Plans
Total Hours Project Manager
Reg. Land
Surveyor Technician
Survey Party
Chief Instrumentman
Rodman /
Flagman Clerical
6 Final Plans
Pond and Company
Berkmans Road Widening Cost Proposal Page 14 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
6
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
Total Hours Total Cost
Total Other
Direct Costs
Direct Labor
Cost
Phase Description
TOTALS ==> 234 36,454.00$ 18,094.00$ 18,360.00$
1 Concept Development -$ -$ -$
2 Database Preparation -$ -$ -$
3 Environmental Document -$ -$ -$
4 Preliminary Plans 146 23,815.00$ 12,313.00$ 11,502.00$
5 Right of Way Plans -$ -$ -$
6 Final Plans 88 12,639.00$ 5,781.00$ 6,858.00$
Staff Type / Project Hourly Rates / Hours
Total Hours
Principal
Engineer
Project
Manager
Project
Engineer
Field Eng./
Geologist Engineer's Aide Technician
CADD
Technician
Clerical
Administrator
Phase Description $175.00 $146.00 $87.00 $73.00 $43.50 $58.00 $58.00 $40.00
TOTALS ==> 234 6 17 62 94 24 4 12 15
1 Concept Development
2 Database Preparation
3 Environmental Document
4 Preliminary Plans 146 4 11 50 40 20 4 8 9
5 Right of Way Plans
6 Final Plans 88 2 6 12 54 4 4 6
Drilling Laboratory Miscellaneous Specialty Drilling
Mileage and
Reproduction #REF! #REF! #REF!
Phase Description
TOTALS ==> 18,094$ 8,898$ 4,040$ 4,900$ -$ 256$ -$ -$ -$
1 Concept Development
2 Database Preparation
3 Environmental Document
4 Preliminary Plans 12,313$ 4,188$ 4,040$ 3,900$ -$ 185$ -$ -$ -$
5 Right of Way Plans
6 Final Plans 5,781$ 4,710$ -$ 1,000$ -$ 71$ -$ -$ -$
Other Direct Costs
S&ME
Geotechnical/Pavement
Total Other
Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 15 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
7
o
f
1
9
It
e
m
#
2
City of Augusta
COST PROPOSAL
Project:Berkmans Road Widening and Relocation
County:Richmond
Prime:Pond & Company Contract Type:Lump Sum
Date:1/9/2012
Discipline:Hours & Cost Estimate
S&ME
Geotechnical/Pavement
SUMMARY BY PHASE/MAJOR TASK - HOURS
Staff Type / Hourly Rates / Hours
Total Hours
Principal
Engineer
Project
Manager
Project
Engineer
Field Eng./
Geologist Engineer's Aide Technician
CADD
Technician
Clerical
Administrator
Phase Description $175.00 $146.00 $87.00 $73.00 $43.50 $58.00 $58.00 $40.00
TOTALS ==> 234 6 17 62 94 24 4 12 15
4 Preliminary Plans - TOTALS 146 4 11 50 40 20 4 8 9
Existing Pavement Analysis 50 2 3 30 10 2 3
Final Soil Survey before PFPR 96 2 8 20 40 10 4 6 6
6 Final Plans - TOTALS 88 2 6 12 54 4 4 6
BFI - Bridge # 1 88 2 6 12 54 4 4 6
SUMMARY BY PHASE/MAJOR TASK - OTHER DIRECT COSTS
Drilling Laboratory Miscellaneous Specialty Drilling
Mileage and
Reproduction
Phase Description
TOTALS ==> 18,094$ 8,898$ 4,040$ 4,900$ -$ 256$ -$ -$ -$
4 Preliminary Plans - TOTALS 12,313$ 4,188$ 4,040$ 3,900$ -$ 185$ -$ -$ -$
Existing Pavement Analysis 2,788$ 818$ 970$ 1,000$
Final Soil Survey before PFPR 9,525$ 3,370$ 3,070$ 2,900$ 185$
6 Final Plans - TOTALS 5,781$ 4,710$ -$ 1,000$ -$ 71$ -$ -$ -$
-$
BFI - Bridge # 1 5,781$ 4,710$ 1,000$ 71$
-$
-$
Total Other
Direct Costs
Other Direct Costs
Pond and Company
Berkmans Road Widening Cost Proposal Page 16 of 16
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
8
o
f
1
9
It
e
m
#
2
JFMAMJJASONDJFMA
PHASE I - CONCEPT DESIGN
NOTICE TO PROCEED X
CONDUCT TRAFFIC COUNTS AND PREPARE DESIGN TRAFFIC POND TASKS
MEET WITH STAKEHOLDERS AND PUBLIC AGENCIES
PREPARE CONCEPT ALTERNATIVES AUGUSTA TASKS
CONDUCT PUBLIC INFORMATION MEETINGS X
SELECT PREFFERED ALTERNATIVE AND COMPLETE CONCEPT DESIGN
FINALIZE CONCEPT REPORT AND DESIGN Q
CONCEPT REVIEW AND APPROVAL
PHASE II - DATABASE PREPARATION
SET CONTROL AND CONDUCT AERIAL PHOTOGRAPHY AND MAPPING
PROPERTY RESEARCH & TOPOGRAPHIC SURVEY
PREPARE ELECTRONIC DATABASE FOR DESIGN PHASES Q
PHASE III - ENVIRONMENTAL DOCUMENTATION
CONDUCT INITIAL ENVIRONMENTAL SCREENING
PHASE IV - PRELIMINARY CONSTRUCTION PLANS
PRELIMINARY ROADWAY DESIGN Q
PRELIMINARY BRIDGE DESIGN INCL. FEMA AND HYDRO DESIGN Q
PRELIMINARY TRAFFIC AND SIGNAL DESIGN Q
1st SUBMISSION UTILITY PLAN COORDINATION
PRELIMINARY CITY REVIEW
PHASE V - RIGHT OF WAY PLANS
RIGHT OF WAY PLANS PREPARATION Q
PLAN REVIEW AND APPROVAL
RIGHT OF WAY STAKING
RIGHT OF WAY ACQUISITION
PHASE VI - FINAL PLANS
FINAL ROADWAY DESIGN Q
FINAL BRIDGE DESIGN Q
2nd SUBMISSION UTILITY PLAN COORDINATION
FINAL CITY REVIEW
COMPLETE FINAL PLANS AND PREPARE BID DOCUMENTS Q
FINAL APPROVAL AND PROJECT LETTING
Note: Q indicates quality control review of draft documentation.
Berckmans Road Widening, Realignment and Bridge Replacement
Augusta, Georgia
SCHEDULE OF EVENTS
TASK DESCRIPTION 2012 2013
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
2
\
n
P
a
g
e
1
9
o
f
1
9
It
e
m
#
2
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, August 3, 2011 @ 11:00 a.m. for
furnishing:
RFQ ITEM #11-108 Berckman Road Widening, Realignment & Bridge Replacement
for Engineering Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Meeting will be held on
Wednesday, July 13, 2011 @ 10:00 a.m. in the Procurement Department Room 605. A mandatory site visit
will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, July 15, 2011
@ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does
not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia as the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 16, 23, 30, July 7, 2011
Metro Courier June 22, 2011
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Steve Cassell Engineering Department
Attachment number 3 \nPage 1 of 1
Item # 2
VENDORS Attachment B Original 6 Copies Addendum
Florence & Henderson
1300 Ridenour Blvd Ste 300
Kennesaw GA 30152
YES YES YES YES
Heath & Lineback Engineers
2390 Canton Road Bldg 200
Marietta GA 30066
YES YES YES YES
LAI Engineering
1800 Parkway Place Suite 720
Marietta GA 30067
YES YES YES YES
Moreland Altobelli Associates
2211 Beaver Ruin Road Ste 190
Norcross GA 30071
YES YES YES YES
Pond & Company
3500 Parkway Lane Suite 600
Norcross GA 30092
YES YES YES YES
Wolverton & Associates
6745 Sugarloaf Parkway
Duluth GA 30091
YES YES YES YES
WR Toole Engineers
1005 Broad Street
Augusta GA 30901
YES YES YES YES
T Y Lin International
260 Peachtree Street Suite 900
Atlanta GA 30303
AECOM
1360 Peachtree St Ne Ste 500
Atlanta GA 30309
Augusta Ready Mix
100 Apac Industrial Way
Augusta GA 30907
Cranston Engineering
Old Engine Co. No. 1 Bldg, 452 Ellis Street
Augusta GA 30901
Jacobs
1201 Peach Tree St, Colony Square Ste 1405
Atlanta GA 30361
RS& H
730 Peachtree Street, Suite 430
Atlanta GA 30308
Scott Bridge Co
Po Box 2000, 2641 Interstate Drive
Opelika AL 36804
The LPA Group
3595 Engineering Drive
Norcorss GA 30092
Thomas & Hutton
50 Park of Commerce Way
Savannah GA 31405
URS Corporation
400 Northpark Town Ctr, 1000 Abernathy Road Ne Ste 900
Atlanta GA 30328
RFQ Item #11-108
Berckmans Road Widening, Realignment & Bridge Replacement
for the City of Augusta - Engineering Department
RFQ Due:Wednesday, August 3, 2011 @ 11:00 a.m.
NON-COMPLIANT
Attachment B missing E-Verify Number
Submitted No Bid Response
Page 1 of 1
Attachment number 4 \nPage 1 of 1
Item # 2
Evaluation Criteria PTS
Florence & Henderson
1300 Ridenour Blvd Ste 300
Kennesaw GA 30152
Heath & Lineback Engineers
2390 Canton Road Bldg 200
Marietta GA 30066
LAI Engineering
1800 Parkway Place Suite 720
Marietta GA 30067
Moreland Altobelli Associates
2211 Beaver Ruin Road Ste
190
Norcross GA 30071
Pond & Company
3500 Parkway Lane Suite 600
Norcross GA 30092
Wolverton & Associates
6745 Sugarloaf Parkway
Duluth GA 30091
WR Toole Engineers
1005 Broad Street
Augusta GA 30901
1) Qualifications of Company 20 18.3 18.7 17.2 16.9 18.0 18.3 17.7
2) Qualifications of Key Personnel that will
actually perform the Roadway Design Services 25 18.8 19.5 19.2 20.5 20.8 20.2 20.2
3) Qualification of Key Personnel that will
actually perform the Bridge Design Services 20 16.2 16.7 15.9 18.3 18.7 17.7 17.7
4) Experience on similar Georgia DOT projects
and current workload of key personnel/ability to
meet project schedule.
20 16.0 16.3 17.0 18.3 19.0 16.9 18.7
5) References including specific individuals,
address, phone number, and e-mail address 10 10.0 10.0 10.0 10.0 10.0 10.0 10.0
5) Proximity to Augusta
(5 points)
- Within August-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC,
SC, FL) - 2
- All Others - 1
5 3.0 3.0 3.0 3.0 3.0 3.0 5.0
Phase I - Total 100 82.4 84.2 82.2 87.0 89.5 86.0 89.2
Shortlist 3 1 4 2
Phase II - Presentations 4.0 1.3 3.0 1.7
Phase II - Cumulative Evaluation Sheet - RFQ Item #11-108
Berckmans Road Widening, Realignment & Bridge Replacement
for the City of Augusta - for Engineering Department
Attachment number 5 \nPage 1 of 1
Item # 2
EGIEERIG DEPARTMET
Abie L. Ladson, PE, CPESC, Steven J. Cassell, PE, PTOE,
Director Assistant Director
Augusta Engineering Administration - Traffic Engineering Division
507 Telfair Street - Augusta, Georgia 30901
Phone: (706) 821-1850 - Fax: (706) 821-1724
www.augustaga.gov
MEMORANDUM
TO: Geri Sams, Director Procurement
FROM: Steven J. Cassell, PE, PTOE, Assistant Director
DATE: December 9, 2011
SUBJECT: Berckmans Road Widening, Realignment, and Bridge Replacement
RFQ # 11-108
Project No.: N/A
File Reference: 10 - 005(E)
Ms Sams, it is the recommendation of AED, based on the evaluation, to award the RFQ for the
subject project to Pond and Company.
Please do not hesitate to contact me if you require additional information.
ALL/scm
cc: Phyllis Mills, Quality Assurance Analyst
Abie Ladson, PE, Director,
Andrew G. Mackenzie, Interim General Counsel
Hameed Malik, PhD., PE, Assistant Director (AED)
Valerie R. Jenkins, Accountant (AED)
File
Attachment number 6 \nPage 1 of 1
Item # 2
Attachment number 7 \nPage 1 of 3
Item # 2
Attachment number 7 \nPage 2 of 3
Item # 2
Attachment number 7 \nPage 3 of 3
Item # 2
Attachment number 8 \nPage 1 of 5
Item # 2
Attachment number 8 \nPage 2 of 5
Item # 2
Attachment number 8 \nPage 3 of 5
Item # 2
Attachment number 8 \nPage 4 of 5
Item # 2
Attachment number 8 \nPage 5 of 5
Item # 2
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#N/A. This project proposes to award the first three phases
of the Design Consultant Services Agreement to Pond & Company on the Berckmans Road
Widening, Realignment and Bridge Replacement project. The three phases will include:
Concept Development $198,261.42; Database Preparation $138, 123.00 & Environmental
Documentation $15,066.80 ($351,451.22 total). Funding is available in SPLOST VI.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Berckman Rd Realignment SPLOST VI 500,000$
500,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes 7$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.17.2012
Attachment number 9 \nPage 1 of 2
Item # 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
Berckmans Road Widening, Realignment & Bridge Replacement
(Bid 11-108)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT
SOURCE OF FUNDS CPB
Berckmans Rd Realignment
PHASE VI ($500,000)
TOTAL SOURCES: ($500,000)
USE OF FUNDS
ENGINEERING
328-041110-5212115 $400,000
CONTINGENCY
328-041110-6011110 $100,000
TOTAL USES: $500,000
1.17.2012
Attachment number 9 \nPage 2 of 2
Item # 2
Engineering Services Committee Meeting
1/30/2012 1:00 PM
D’Antignac Street Drainage Improvements - Change Order #1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Capital Project Budget Change Number One and Change
Order One for the tunneling construction to replace 150 feet of
direct jack and bore of 78 inch class III R.C.P., and 100 feet direct
jack and bore of 42 inch class III R.C.P., resurfacing D’Antignac
between R.A. Dent and Walton Way, and unforeseen subsurface
construction in the amount of $375,731.09 to Mabus Brothers
Construction, Inc. for the D’Antignac Street Drainage
Improvements project. Funding is available in SPLOST Phase V
Fund account as requested by AED.
Background:The D’Antignac Street Drainage Improvements project was
approved by the Augusta-Richmond County Commission on
March 28, 2007. The construction contract was initially awarded
to Tommy L. Griffin Plumbing and Heating Co. in September
2009. On August 24, 2010, the Contractor went into default on its
contractual obligation to complete the contracted work. Cincinnati
Insurance Company, as surety for Griffin Plumbing awarded the
contract to Mabus Brothers Construction Co. (MBC) to complete
the remaining contractual work. MBC encountered unforeseen
subsurface conditions in the process of jacking and boring under
13th Street. This made the initial tunneling method unsuitable and
warranted using an alternate construction method to complete the
subsurface construction. Also, cleaning the pipe and restoring the
road surface are two other items that were not covered under the
bonded work, but is required to complete the project.
Analysis:To minimize the interruption of traffic and the day to day
activities of the surrounding areas and medical facilities, tunneling
construction was the most effective alternative to complete the
work. Also, cleaning of the pipe will provide an efficient
hydraulic capacity to the system, and restoring the road surface by
resurfacing; will enhance traffic operation safety within the
medical community. This requested change will provide funds
required to compensate for tunneling, resurfacing, and
miscellaneous unforeseen subsurface construction
Cover Memo
Item # 3
Financial Impact:Funding is available in SPLOST Phase V Fund account balance to
be transferred to account number 325-041110-
5414710/209825101-5414710 upon Commission approval.
Alternatives:1) Approve Capital Project Budget Change Number One and
Change Order One for the tunneling construction to replace 150
feet of direct jack and bore of 78 inch class III R.C.P., and 100
feet direct jack and bore of 42 inch class III R.C.P., resurfacing
D’Antignac between R.A. Dent and Walton Way, and unforeseen
subsurface construction in the amount of $375,731.09 to Mabus
Brothers Construction, Inc. for the D’Antignac Street Drainage
Improvements project. Funding is available in SPLOST Phase V
Fund account as requested by AED. 2) Do not approve and
discontinue project without completing all required improvements.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
325-041110-5414710/209825101-5414710
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Change Order Number: One Date: 01/5/2012
Project Title D’Antignac Street Drainage Improvements
Original Contract Date: 08-04-09 Project Number: 325-041110-209825101
Owner: Augusta-Richmond County P.O. Number: P190789
Contractor: Mabus Brothers Construction
The following change order is hereby made to the proposal for the above project:
See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $ 375,731.09
Original Contract Amount $ 2,219,734.78
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 375,731.09
TOTAL CONTRACT WITH CHANGE ORDER(S) $ 2,595,465.87
* * * * * * * * * * * * *
Funding Source/Account Number: 325-041110/5414710-209825101/5414710
Requested By: Date:
Contractor
Accepted By: Date:
Engineering Construction Manager
Submitted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 3
Augusta-Richmond County, Georgia
CHANGE ORDER ONE
CHANGE NUMBER ONE
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#325-041110-209825201. Funding
is needed for D'Antignac Street Drainage Improvements for Construction Material
for unforseen subsurface constuction for Change Order One in the amount of $375,731.09
for Mabus Brothers Construction. Funding is available in Phase V Fund balance account
to be transferred to the project storm drainage account upon Commission approval.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV Recapture 3,162,282$
Special 1% Sales Tax, Phase V 1,000,000$
Special 1% Sales Tax, Phase V Fund Balance 400,000$
4,562,282$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $4,562,282 4,562,282$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#325-041110-209825101
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
D'ANTIGNAC STREET DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
1 of 2 01.05.2012
Attachment number 2 \nPage 1 of 2
Item # 3
Augusta-Richmond County, Georgia
CHANGE ORDER ONE
CHANGE NUMBER ONE
CPB#325-041110-209825101
CAPITAL PROJECT BUDGET
D'ANTIGNAC STREET DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-6011110 ($3,162,282)$0 ($3,162,282)
SPLOST, PHASE V
325-04-1120-6011110 ($1,000,000)$0 ($1,000,000)
SPLOST, PHASE V Fund balance
325-041120-6011110 ($400,000)($400,000)
TOTAL SOURCES:($4,162,282) ($400,000) ($4,562,282)
USE OF FUNDS
ENGINEERING
325-04-1110-5212115-209825101 $213,715 $0 $213,715
$53,405 $0 $53,405
STORM DRAINAGE
325-04-1110-5414710-209825101 $3,895,162 $400,000 $4,295,162
TOTAL USES:$4,162,282 $400,000 $4,562,282
2 of 2 01.05.2012
Attachment number 2 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Jane C. Golden, as
owner(s), and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.006 acre (255.0 sq. ft.) of
permanent drainage and utility easement, more or less, from the
property located at 4013 Burning Tree Lane, private.
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen
Plantation Road Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
4
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
4
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Elizabeth T. Brown,
as owners, and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.008 acre (352.49 sq. ft.) of
permanent drainage and utility easement, more or less, from the
property located at 4007 Burning Tree Lane, private.
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen Plantation Road
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
5
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
5
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Robert
Childers and Catherine A. Childers, as owners, and Augusta,
Georgia, as optionee, in connection with the Goshen
Plantation Road Drainage Improvement Project, said perpetual
easement consists of 0.009 acre (387.16 sq. ft.) of permanent
drainage and utility easement, more or less, and (391.94 sq. ft.) of
temporary construction easement from the property located at
4015 Burning Tree Lane, private.
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen Plantation Road
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the
project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 6
Clerk of Commission
Cover Memo
Item # 6
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
6
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
6
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Donated Easement
Department:Law
Caption:Motion to approve a donated Easement between Scott A. Wolfe, as
owners, and Augusta, Georgia, as optionee, in connection with the
Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.035 acre (1,531.76 sq. ft.) of
permanent drainage and utility easement, more or less, from the
property located at 1703 Deerwood Road, private.
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen Plantation Road
Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
7
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
7
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Donated Property for Easement
Department:Law
Caption:Motion to approve a donated Easement between Leonard T. New,
as owner(s), and Augusta, Georgia, as optionee, in connection with
the Goshen Plantation Road Drainage Improvement Project, said
perpetual easement consists of 0.10 acre (414.19 sq. ft.) of
permanent drainage and utility easement, more or less, from the
property located at 1704 Deerwood Road, private.
Background:The property owner has agreed to convey a certain option for
easement to Augusta, Georgia, for the Goshen
Plantation Road Drainage Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the
project budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
1
o
f
2
It
e
m
#
8
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
1
\
n
P
a
g
e
2
o
f
2
It
e
m
#
8
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Gordon Highway Mowing and Maintenance Agreement
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve entering into a Mowing and Maintenance agreement with
the Georgia Department of Transportation along Gordon Highway
between North Leg Road and Sibley Road in conjunction with
median landscaping project as requested by AED.
Background:Currently, there is a proposed privately-funded project to
landscape and maintain the median along Gordon Highway
between North Leg Road and Sibley Road. For landscaping
projects along State Routes, GDOT requires the city entering into
a mowing and maintenance agreement, irrespective of funding
source.
Analysis:Agreement would allow the beautification project to move
forward.
Financial Impact:None anticipated.
Alternatives:1. Approve entering into a Mowing and Maintenance agreement
with the Georgia Department of Transportation along Gordon
Highway between North Leg Road and Sibley Road in
conjunction with median landscaping project as requested by
AED. 2. Do not approve and beautification project cannot
proceed.
Recommendation:Approve alternative 1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 11
Item # 9
Attachment number 1 \nPage 2 of 11
Item # 9
Attachment number 1 \nPage 3 of 11
Item # 9
Attachment number 1 \nPage 4 of 11
Item # 9
Attachment number 1 \nPage 5 of 11
Item # 9
Attachment number 1 \nPage 6 of 11
Item # 9
Attachment number 1 \nPage 7 of 11
Item # 9
Attachment number 1 \nPage 8 of 11
Item # 9
Attachment number 1 \nPage 9 of 11
Item # 9
Attachment number 1 \nPage 10 of 11
Item # 9
Attachment number 1 \nPage 11 of 11
Item # 9
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Goshen Lake South Drive Drainage (Bid Item 11-121) CPB1/CO1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve CPB #324-041110-201824041 Change Number One and
Change Order One of the construction contract to SITEC, LLC in
the amount of $143,723.00 for the Goshen Lake South Drive
Drainage Management Project, subject to receipt of signed change
order and proper bonds as requested by AED. Funding is available
in SPLOST Phase IV Fund balance account.
Background:Augusta Engineering Department (AED) has an active storm
sewer construction project in Goshen Subdivision. SITEC, LLC
is the contractor. Construction was warranted to address hazardous
driving conditions created by off road ground and surface drainage
runoffs. Work included the construction of a storm sewer system
along Goshen Lake Drive to capture surface water and discharge it
into an existing storm drainage inlet. During this period, it was
determined that another storm sewer line is failing and causing
safety and drainage issues for the residents. The line material is a
metal (CMP) that has deteriorated over time and needs
replacement.
Analysis:The failing storm line has created sinkholes and warrants
immediate action to minimize safety risks to the residents and
private properties. Work includes replacement of 748 LF of storm
pipe and associated site work. Supplementing this additional work
to ongoing original contract with SITEC, LLC will allow AED to
correct noted drainage issues and address safety concerns in a
timely manner.
Financial Impact:Funds are available in SPLOST Phase IV Fund balance account to
be transferred to the project storm drainage account as approved
by Commission.
Alternatives:1) Approve CPB #324-041110-201824041 Change Number One
and Change Order One of the construction contract to SITEC,
LLC in the amount of $143,723.00 for the Goshen Lake South
Drive Drainage Management Project, subject to receipt of signed
change order and proper bonds as requested by AED. Funding is
Cover Memo
Item # 10
available in SPLOST Phase IV Fund balance account. 2) Do not
approve.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
324-041110-5414710/201824041-5414710
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#324-041110-201824041. Funding
is needed for Change Order One for the Goshen Lake South Drive project
correct the safety and drainage issues associated with the failing C.M.P. within
The Goshen Subdvision for Sitec, LLC in the amount of $143,723.00. Funding
is available in SPLOST Phase IV Fund balance account to be transferred to the
Goshen Lake South Drive project account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 39,715$
Special 1% Sales Tax, Phase IV Fund Balance 143,723$
183,438$
Section 3: The following amounts are appropriated for the project:
By Basin By District
McBean 8
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#324-041110-201824041
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
GOSHEN LAKE SOUTH DRIVE DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request please call AED @ 706.796.5070.
1 of 2 11.21.2011
Attachment number 1 \nPage 1 of 2
Item # 10
Augusta-Richmond County, Georgia CPB#324-041110-201824041
CAPITAL PROJECT BUDGET
GOSHEN LAKE SOUTH DRIVE DRAINAGE IMPROVEMENTS
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request please call AED @ 706.796.5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-201824041 ($39,715)($39,715)
SPLOST, PHASE IV Fund Account
324-041110-6011110 ($143,723)($143,723)
TOTAL SOURCES: ($39,715) ($143,723) ($183,438)
USE OF FUNDS
STORM DRAINAGE
324-041110-5414710-201824041 $39,715 $143,723 $183,438
TOTAL USES:$39,715 $143,723 $183,438
2 of 2 11.21.2011
Attachment number 1 \nPage 2 of 2
Item # 10
Change Order Number: One Date: 11/21/2011
Project Title Goshen Lake South Drive Drainage Management
Original Contract Date: 7/19/2011 Project Number: 324-041110-201824041
Owner: Augusta-Richmond County P.O. Number: P198644
Contractor: SITEC, LLC
The following change order is hereby made to the proposal for the above project: See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $143,723.00
The Contract time will be Increased /Decreased by 0 calendar days as a result of this change.
Original Contract Amount $39,714.50
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 143,723.00
TOTAL CONTRACT WITH CHANGE ORDER(S) $183,437.50
* * * * * * * * * * * * *
Funding Source/Account Number:
Requested By: Date:
Contractor
Submitted By: Date:
Engineering Construction Manager
Accepted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 10
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Highland Avenue WTP Filter Building Roof Replacement
Department:Utilities
Caption:Motion to award a contract to Roof Professionals, Inc. to replace
the roof at the Highland Avenue Water Treatment Filter Plant in
the amount of $135,000.
Background:The scope of this project consists of removal of existing roofing
system and reroofing the designated areas of approximately
15,200 square feet on the existing lower roof area as well as
approximately 3,200 square feet on the upper area of the Highland
Avenue Water Treatment Plant Filter Building. The existing roof
areas are deteriorated and in need of replacement.
Analysis:Augusta Utilities Department and its design consultant (Tetra
Tech) evaluated Roof Professionals, Inc. bid for the replacement
of the roof at the Highland Avenue Water Treatment Plant Filter
Building and considers the bid fair and reasonable to accomplish
the task.
Financial Impact:The amount submitted for the roof replacement was $135,000.
These funds are available from the following account: 506043520-
5413120
Alternatives:Reject the bid of the roof replacement, which would leave the
existing roof in place.
Recommendation:To award a contract to Roof Professionals, Inc. to replace the roof
at the Highland Avenue Water Treatment Filter Plant in the
amount of $135,000.
Funds are Available
in the Following
Accounts:
$135,000 from account 506043520-5413120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 11
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1 \nPage 1 of 3
Item # 11
Attachment number 1 \nPage 2 of 3
Item # 11
Attachment number 1 \nPage 3 of 3
Item # 11
Invitation To Bid
Sealed bids will be received at this office until Tuesday, December 13, 2011 @ 3:00 p.m. for furnishing:
Bid Item #11-156 Highland Avenue Filter Building Roof Replacement for Utilities Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
BID documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are
non-refundable is $40.00
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no
charge through Augusta Blue Print (706) 722-6488 beginning Thursday, October 27, 2011. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that acquisition of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be conducted at the Procurement Department , 530 Greene Street, Room
605 on Friday, November 18, 2011 @ 10:00 a.m. in the conference room. All questions must be submitted in
writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Monday, November 21, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must
be received by mail or hand delivered.
No BID may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10% Bid Bond
is required to be submitted in a separate envelope so marked along with the bidder’s qualifications’ a 100%
performance bond and a 100% payment bond will be required for award.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and shall include
specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but not
limited to, the number of copies needed, the timing of the submission, the required financial data, and any
other requirements designated by the Procurement Department are considered material conditions of the bid
which are not waiveable or modifiable by the Procurement Director. All requests to waive or modify any such
material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta,
Georgia Commission for approval by the Augusta, Georgia Commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that acquisition of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 27, November 3, 10, 17, 2011
Metro Courier November 2, 2011
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Augusta Utilities
Jerry Delaughter Augusta Utilities
Wesley Martin Augusta Utilities
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 11
Bid Item #11-156
Highland Avenue Filter Building Roof Replacement
for Augusta, Georgia - Utilities Department
Bid Due: Friday, December 16, 2011 @ 11:00 a.m.
Vendors Attachment B E-Verify #
Addendums
1 & 2
Bid
Bond Project Total Bid Alternate 1
(Deduct)
Alternate 2
(Add/Deduct)
Roofing Professionals Inc
1810 E Wylds Road
Augusta, GA 30909
Yes JREY2034 Yes Yes $136,000.00
Deduct
$13,500.00
Add
$6,000.00
Roof Management Inc
2480 Weaver Way
Doraville, GA 30340
Yes 227355 Yes Yes $146,610.00
Deduct
$13,212.00
Add
$3,800.00
Thomson Roofing
2292 Washington Road
Thomson, GA 30824
Yes 99991 Yes Yes $174,586.00
Deduct
$11,000.00
Add
$2,000.00
Rycars Construction
3450 Buffington Ctr Ste B
Atlanta, GA 30349
Yes 306780 Yes Yes $179,620.00
Deduct
$18,000.00
Add
$10,120.00
Southeast Roofing Solutions
Po Box 562
Statesboro, GA 30459
Yes 236981 Yes Yes $179,890.00
Deduct
$30,585.00
Add
$2,710.00
Watertight Roofing Services
45 Business Center Drive
Winder, GA 30680
Yes 318567 Yes Yes $183,153.00
Deduct
$15,000.00
Deduct
$3,000.00
Youngs Roofing
311 Padrick Street
Evans, GA 30809
Yes YYOU2395 Yes Yes $233,306.00
Deduct
$4,860.00
Add
$3,500.00
Commercial Roof
125 Trade Street
Bogart, GA 30672
Summers Roofing Inc
135 Mauldin Drive
Alpharetta , GA 30004
Core Roofing Systems
1360 Union Hill Road
Alpharetta , GA 30004
Ben Hill Roofing
6811 W Bank Head Highway
Douglasville, GA 30134
I&E Specialties
141 Riverchase Way
Lexington, SC 29073
NON-COMPLIANT
Submitted 5% Bid Bond
NON-COMPLIANT
Submitted 5% Bid Bond
BID REJECTED
Vendor did not purchase specifications/plance for project
Page 1 of 1
At
t
a
c
h
m
e
n
t
n
u
m
b
e
r
3
\
n
P
a
g
e
1
o
f
1
It
e
m
#
1
1
Attachment number 4 \nPage 1 of 2
Item # 11
Attachment number 4 \nPage 2 of 2
Item # 11
Attachment number 5 \nPage 1 of 3
Item # 11
Attachment number 5 \nPage 2 of 3
Item # 11
Attachment number 5 \nPage 3 of 3
Item # 11
Attachment number 6 \nPage 1 of 2
Item # 11
Attachment number 6 \nPage 2 of 2
Item # 11
Engineering Services Committee Meeting
1/30/2012 1:00 PM
On-Call Concrete Repair, Concrete Construction, and Emergency Repair (Bid 11-159)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve award of the On-Call Concrete Repair, Concrete
Construction & Emergency Repair Contract to Horizon
Construction, Larry McCord LLC, and SITEC LLC, subject to
receipt of signed contract and proper bonds. Also approve
$450,000 to fund the proposed on-call concrete and emergency
services. Funding is available in the Grading & Drainage,
Sidewalk Rehab/Replacement and Suburban Forces Resurfacing
Phase VI accounts respectively as requested by AED.
Background:Due to the increase in maintenance and emergency repairs to
aging infrastructures and sidewalks within the county, AED has
determined that supplementing engineering maintenance resources
with an on-call contract that include concrete repairs, concrete
construction, and emergency repair services is a practical
approach to sustain much needed repairs and complete critical
repairs in a timely manner. Timely repairs are essential to
minimizing public safety risks, damages to public property and
associated potential hazard liabilities.
Analysis:Bids were evaluated on December 19, 2011 with Horizon
Construction, Larry McCord LLC, and SITEC LLC being the
selected firms.
Financial Impact:Funds are available in the amount of $150,000 each in Grading &
Drainage, Sidewalk Rehab/Replacement, and Suburban Forces
Resurfacing, all Phase VI, respectively to be transferred to the On-
Call Concrete Construction Services Contract upon Commission
approval.
Alternatives:1) Approve award of the On-Call Concrete Repair, Concrete
Construction & Emergency Repair Contract to Horizon
Construction, Larry McCord LLC, and SITEC LLC, subject to
receipt of signed contracts and proper bonds. Also approve
$450,000 to fund the proposed on-call concrete and emergency
services. Funding is available in the Grading & Drainage,
Sidewalk Rehab/Replacement and Suburban Forces Resurfacing
Cover Memo
Item # 12
Phase VI accounts respectively as requested by AED. 2)Do not
approve bid award and find alternative way to complete required
maintenance and emergency repairs.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Phase VI Grading & Drainage, Sidewalk Rehab/Replacement
Suburban Forces Resurfacing
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB#N/A. This project proposes to establish requested
contract services that include concrete repair, concrete construction, and emergency
repair services. Funding is available in the Grading & Drainage, Sidewalk Rehab/Replacement
and Suburban Forces Resurfacing Phase VI accounts respectively in the amount of
$150,000 funded from each account. Also approve award of the contract services to
Horizon Construction, Larry McCord, LLC and Sitec, LLC subject to receipt of signed contracts
and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Grading and Drainage 150,000$
Sidewalks-Rehab-Replacement 150,000$
Suburbah Forces-Resurfacing 150,000$
450,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 12
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Concrete Repair, Concrete Construction, and
Emergency Repair (Bid 11-159)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT
SOURCE OF FUNDS CPB
GRADING & DRAINAGE
PHASE VI ($150,000)
SUBURBAN FORCES RESURFACING
PHASE VI ($150,000)
SIDEWALKS-REHAB-REPLACEMENT ($150,000)
TOTAL SOURCES: ($450,000)
USE OF FUNDS
CONTINGENCY
PHASE VI $450,000
TOTAL USES: $450,000
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 12
Request for Proposal
Request for Proposals will be received at this office until Friday, December 2, 2011 @ 11:00 a.m. for
furnishing:
RFP Item #11-159 On-Call Concrete Repair, Concrete Construction & Emergency Repair for
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be viewed on the Augusta Georgia web site under the Procurement Department
ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing by fax to
706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement
Department by Monday, November 14, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Invitation for bids and specifications. An invitation for bids shall be issued by the Procurement Office and
shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual
terms and conditions, applicable to the procurement. All specific requirements contained in the invitation
to bid including, but not limited to, the number of copies needed, the timing of the submission, the
required financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. All requests to waive or modify any such material condition shall be submitted through the
Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the
Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that acquisition of RFP documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 20, 27, November 3, 10, 2011
Metro Courier October 27, 2011
cc: Tameka Allen Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Revised: 8/15/2011
Attachment number 2 \nPage 1 of 1
Item # 12
VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal
Horizon Construction
Po Box 798
Evans, GA 30809
Yes HHEN4748 Yes Yes Yes Yes
Larry L Mccord LLC
Design/Build
2016 Highland Avenue
Augusta, GA 30904
Yes LMCC8957 Yes Yes Yes Yes
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
Yes 91818 Yes Yes Yes Yes
Sitec LLC
217 Fairfield Street
Aiken, SC 29801
Yes 212379 Yes Yes Yes Yes
Contract Management Inc
1827 Killingsworth Road
Augusta, GA 30904
Continental Construction
4190 Crosstown Court
Evans, GA 30809
Ammar Construction
P O Box 1877
Evans, GA 30809
Beam’s Contracting
2335 Atomic Road
Beech Island, SC 29842
Blair Construction
P.O. Box 770
Evans, GA 30809
C & H Paving, Inc.
167 Knox Rivers Road
Thomson, GA 30824
Harris Construction
1736 Barton Chapel Road
Augusta, GA 30909
International Construction
4205 Hard Scrabble Road
Columbia, SC 29223
J&B Construction & Srvc Inc
3550 Gordon Highway
Grovetown, GA 30813
JBC Construction
118 N Belair Road Suite 1
Evans, GA 30809
LJ Inc
220 Stoneridge Drive Suite
405
Columbia, SC 29210
RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
for Augusta, Georgia - Engineering Department
RFP Due: Friday, December 2, 2011 @ 11:00 a.m.
Submitted No Bid Response
Non-Compliant
Attachment B is not Properly Notorized
Did not acknowledge Addendum
Page 1 of 2
Attachment number 3 \nPage 1 of 2
Item # 12
VENDORS Attachment B E-Verify # Addendum Original 7 Copies Fee Proposal
RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
for Augusta, Georgia - Engineering Department
RFP Due: Friday, December 2, 2011 @ 11:00 a.m.
Palmetto Site/Traksouth
1190 Interstate Parkway
Augusta, GA 30919
Reeves Construction
P.O. Box 1129
Augusta, GA 30903
Sikes Brothers, Inc
150 Aline Avenue
Metter, GA 30439
T. B. Bulldozing, Inc
1579 Edgefield Highway
Aiken, SC 29801
Page 2 of 2
Attachment number 3 \nPage 2 of 2
Item # 12
Evaluation Criteria PTS
Horizon Construction
Po Box 798
Evans, GA 30809
Larry L Mccord LLC
Design/Build
2016 Highland Avenue
Augusta, GA 30904
Mabus Bros. Construction
920 Molly Pond Road
Augusta, GA 30901
Sitec LLC
217 Fairfield Street
Aiken, SC 29801
1) Qualifications of company
(company profile).15.0 13.0 12.3 13.3 12.7
2) Qualifications and experience of
key professionals that will be assigned
to the projects.
15.0 11.3 12.0 12.0 13.0
3) Specific relevant experience of
your company.15.0 13.3 10.0 12.3 14.3
4) A detailed description of prior
type services rendered 30.0 25.3 19.3 16.7 24.7
5) References (include specific
individuals with addresses and
telephone numbers).
10.0 8.3 5.0 6.7 8.3
6) Proposal fees
- Lowest - 10
- Second Lowest - 8
- Third Lowest - 6
- fourth - 4
- fifth - 2
10.0 10.0 8.0 4.0 6.0
7) Proximity to Augusta
(5 points)
- Within Augusta-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC, FL) - 2
- All Others - 1
5.0 4.0 5.0 5.0 4.0
Total 100.0 85.3 71.7 70.0 83.0
Cumulative Evaluation Sheet RFP Item #11-159
On-Call Concrete Repair, Concrete Construction & Emergency Repair
Augusta, Georgia - Engineering Department
Attachment number 4 \nPage 1 of 1
Item # 12
Attachment number 5 \nPage 1 of 2
Item # 12
Attachment number 5 \nPage 2 of 2
Item # 12
Attachment number 6 \nPage 1 of 3
Item # 12
Attachment number 6 \nPage 2 of 3
Item # 12
Attachment number 6 \nPage 3 of 3
Item # 12
Attachment number 7 \nPage 1 of 3
Item # 12
Attachment number 7 \nPage 2 of 3
Item # 12
Attachment number 7 \nPage 3 of 3
Item # 12
Engineering Services Committee Meeting
1/30/2012 1:00 PM
On-Call Tree Removal Contract Award -11-137 RFP
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve award of the On-Call Tree Services Agreement to Big
Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree
Care subject to receipt of signed contracts and proper bonds. Also
approve $1,000,000 to fund over the lifetime of SPLOST VI for
the proposed On-Call Tree Services. Funding is available in
SPLOST VI Tree Removal account as requested by AED.
Background:The city is under the constant challenge of maintaining our urban
forest. Many of the trees in the downtown area were planted in the
early 20th Century and are rapidly approaching the ends of their
respective life spans. Many of these trees are in danger of
dropping large limbs or falling all together which will result in
traffic delays to clear debris and/or major property damage claims
against Augusta-Richmond County as evidenced during the
storms in July 2011. Currently the city has one 3-man tree crew to
cover all of tree maintenance for the entire county which is far less
than other municipalities of its size. Consequently, tree
maintenance and removal has fallen behind.The purpose of these
contracts would be to supplement existing staff services to
improve our tree maintenance and hazardous tree services.
Analysis:Proposals were evaluated on November 18, 2011 with Big Dog
Tree and Stump, Arbor Equity, and Southern Arbor Tree Care
being the selected firms.
Financial Impact:Funds are available in the amount of $1,000,000 in SPLOST
Phase VI Tree Removal, Pruning and Replacement account to
supplement existing staff services as needed upon Commission
approval. Funds Available per schedule 2011 - $200,000 2012 -
$200,000 2015 - $600,000
Alternatives:1. Approve Award of the On-Call Tree Services Agreement to Big
Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree
Care subject to receipt of signed contracts and proper bonds. Also
approve $1,000,000 to fund over the lifetime of SPLOST VI for
the proposed On-Call Tree Services. Funding is available in
Cover Memo
Item # 13
SPLOST VI Tree Removal account as requested by AED. 2. Do
not approve project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
SPLOST Phase VI Tree Removal account
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project is authorized to CPB#N/A. This project proposes to establish requested
contract services to supplement existing staff services to improve our tree maintenance and
hazardous tree services. Funding is available in the Tree Removal, Pruning and Replacement
Phase VI accounts in the amount of $1,000,000. Also approve award of the contract services to
Big Dog Tree and Stump, Arbor Equity, and Southern Arbor Tree Care subject to receipt
of signed contracts and proper bonds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Tree Removal Phase VI 1,000,000$
1,000,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies Varies
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Tree Removal, Pruning and Replacement
(Bid 11-137)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.13.2012
Attachment number 1 \nPage 1 of 2
Item # 13
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
CPB#N/A
On-Call Tree Removal, Pruning and Replacement
(Bid 11-137)
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT
SOURCE OF FUNDS CPB
TREE REMOVAL, REPLACEMENT
PHASE VI ($1,000,000)
TOTAL SOURCES: ($1,000,000)
USE OF FUNDS
CONTINGENCY
PHASE VI $1,000,000
TOTAL USES: $1,000,000
1.13.2012
Attachment number 1 \nPage 2 of 2
Item # 13
Vendors:Attachment B E-Verify # Original 6 Copies
Addendums
1 & 1A Fee
Arbor Equity Inc
713 Dixie Road
Covington, GA 30014
YES DBAU1249 YES YES YES YES
Big Dog Stump & Tree, Inc
P.O. Box 211063
Augusta, GA 30917
YES 443850 YES YES YES YES
Southern Arbor Tree Care
5603 Story Mill Road
Keysville GA 30816
YES CSHA7473 YES YES YES YES
Otis Tree Service
1510 Bryant Drive
Louisville, GA 30434
Asplundh Tree
600 Guy Paine Road
Macon GA 31206
RFP #11-137A
Tree Removal & Tree Pruning Services
Augusta, Georgia - Engineering Department
RFP Due: Friday, November 18, 2011 @ 11:00 a.m.
NON-COMPLIANT
Attachment B missing Business License Information
Attachment number 2 \nPage 1 of 1
Item # 13
Evaluation Criteria PTS
Arbor Equity Inc
713 Dixie Road
Covington, GA 30014
Big Dog Stump & Tree, Inc
P.O. Box 211063
Augusta, GA 30917
Southern Arbor Tree Care
5603 Story Mill Road
Keysville GA 30816
1) Qualifications of company
(company profile).15 12.7 13.0 13.3
2) Qualifications and experience of
key professionals that will be assigned
to the projects.
25 22.3 22.3 20.0
3) Specific relevant experience of
your company.25 13.7 23.3 13.3
4) A detailed description of the
proposed approach to be taken for the
performance of the required services.
20 17.0 11.7 17.7
5) References (include specific
individuals with addresses and current
telephone numbers).
5 5.0 5.0 5.0
6) Proposal fees
- Lowest - 5
- Second Lowest - 4
- Third Lowest - 3
- Higest - 2
5 5.0 4.0 3.0
7) Proximity to Augusta
(5 points)
- Within Augusta-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC,
FL) - 2
- All Others - 1
5 3.0 5.0 4.0
Total 100 78.7 84.3 76.3
Cumulative Evaluation Sheet RFP #11-137A
Tree Removal & Tree Pruning Services
Augusta, Georgia - Engineering Department
Attachment number 3 \nPage 1 of 1
Item # 13
Attachment number 4 \nPage 1 of 1
Item # 13
Attachment number 5 \nPage 1 of 3
Item # 13
Attachment number 5 \nPage 2 of 3
Item # 13
Attachment number 5 \nPage 3 of 3
Item # 13
Attachment number 6 \nPage 1 of 1
Item # 13
Attachment number 7 \nPage 1 of 1
Item # 13
Attachment number 8 \nPage 1 of 1
Item # 13
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Right-of-Way & Temporary Construction Easement to Richmond County, GA from Georgia Power Co.
Department:Law
Caption:Approval of agreement with Georgia Power Company for acquisition
of 1,970 square feet of right-of-way and 1,322 square feet of
temporary construction easement to Richmond County, Georgia.
Background:This right-of-way and temporary construction easement are granted
to Richmond County to assist Richmond County in construction of
improvements “Marvin Griffin Road Improvement Project, 1633
Marvin Griffin Road.” This is the remaining parcel to be acquired
prior to commencement of this construction.
Analysis:N/A
Financial Impact:Just and adequate estimated to be in the sum of $1,500.00. Said funds
are available from the property right-of-way fund
Alternatives:Non-condemnation alternatives have been exhausted.
Recommendation:Approve resolution to authorize the Mayor to sign the condemnation
of said right-of-way and temporary construction easement.
Funds are Available
in the Following
Accounts:
Funds are Available in the Following Accounts: G/L 323-04-1110-
54.11120 J/L 296823603
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Sole Source Repair Parts for Water Treatment Plant Flocculator
Department:Utilities
Caption:Approve the purchase of repair parts for a flocculator at the
Highland Avenue Water Treatment Plant from a sole source
vendor.
Background:One of the flocculator mechanisms at the Highland Avenue Water
Treatment Plant is currently out of service and in need of a
complete rebuild. This equipment was originally manufactured in
the early 1980's and the original manufactorer no longer handles
the parts but has sold the rights to the design to Jim Myers &
Sons, Inc in Charlotte, NC. It is our understanding that Myers is
the company that fabricated the parts for the manufacturer when it
was being produced. We have received the attached quotation
from Jim Myers & Sons, Inc. for the parts needed at a total cost of
$46,378.00.
Analysis:The unit that is currently out of service is an important part of our
treatment process and needs to be placed back into service prior to
the high water demand experienced during summer months.
Financial Impact:$46,378.00 from Budget Account 506043520-5318110
Alternatives:None
Recommendation:We recommend approval of the purchase of these flocculator
repair parts from Jim Myers & Sons, Inc. as a sole source supplier
at a cost of $46,378.00.
Funds are Available
in the Following
Accounts:
$46,378.00 from Budget Account 506043520-5425110
REVIEWED AND APPROVED BY:Cover Memo
Item # 15
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
Attachment number 1 \nPage 1 of 3
Item # 15
Attachment number 1 \nPage 2 of 3
Item # 15
Attachment number 1 \nPage 3 of 3
Item # 15
Attachment number 2 \nPage 1 of 8
Item # 15
Attachment number 2 \nPage 2 of 8
Item # 15
Attachment number 2 \nPage 3 of 8
Item # 15
Attachment number 2 \nPage 4 of 8
Item # 15
Attachment number 2 \nPage 5 of 8
Item # 15
Attachment number 2 \nPage 6 of 8
Item # 15
Attachment number 2 \nPage 7 of 8
Item # 15
Attachment number 2 \nPage 8 of 8
Item # 15
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Wakefield Court Pipe Replacement - Change#1/Change Order #1
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve CPB #324-041110-201824021, Change Number One
and Change Order One in the amount of $27,868.14 for the
Wakefield Court Pipe Replacement project contracted with Blair
Construction, Inc., subject to receipt of signed change order and
proper bonds as requested by Augusta Engineering Department
(AED). Funding is available in SPLOST Phase IV Fund balance
account.
Background:Wakefield Court construction consists of removing a failed metal
pipe (CMP) and replacing it with a corrugated plastic (HDPE)
pipe. During the course of construction AED discovered
additional areas of concern causing safety and drainage issues for
the residents. This warrants a change in the original scope of work
and materials listed in the original scope. Additional work is
needed to further minimize drainage impacts on adjacent property.
Analysis:This project is currently under construction and approximately 85
percent complete. Additional work consists of additional storm
sewer, sanitary sewer, GAB and asphalt paving. Supplementing
the additional work to the original contract with Blair
Construction Company will allow AED to correct noted drainage
issues and address safety concerns in a timely manner.
Financial Impact:Funding is available in SPLOST Phase IV Fund balance account
in the amount of $27,868.14 to be transferred to project
construction account upon Commission approval.
Alternatives:1. Approve CPB #324-041110-201824021, Change Number One
and Change Order One in the amount of $27,868.14 for the
Wakefield Court Pipe Replacement project contracted with Blair
Construction, Inc., subject to receipt of signed change order and
proper bonds as requested by Augusta Engineering Department
(AED). Funding is available in SPLOST Phase IV Fund balance
account. 2. Do not approve and discontinue project without
completing needed site improvements. Cover Memo
Item # 16
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
324-041110-5414710/201824021
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#324-041110-201824021. Funding
is needed for Change Order One for the Wakefield Court Pipe Replacement project to
correct the safety and drainage issues associated with the failing C.M.P. Funding
in the amount of $27,868.14 is available in SPLOST Phase IV Fund balance account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 15,400$
Special 1% Sales Tax, Phase IV Fund balance 27,870$
43,270$
Section 3: The following amounts are appropriated for the project:
By Basin By District
McBean 8
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#324-041110-201824021
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
WAKEFIELD COURT PIPE REPLACEMENT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission
for execution. For information reference this request contact Shelette @ ext 5070.
1 of 3 11.21.2011
Attachment number 1 \nPage 1 of 3
Item # 16
Augusta-Richmond County, Georgia CPB#324-041110-201824021
CAPITAL PROJECT BUDGET
WAKEFIELD COURT PIPE REPLACEMENT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission
for execution. For information reference this request contact Shelette @ ext 5070.
2 of 3 11.21.2011
Attachment number 1 \nPage 2 of 3
Item # 16
Augusta-Richmond County, Georgia CPB#324-041110-201824021
CAPITAL PROJECT BUDGET
WAKEFIELD COURT PIPE REPLACEMENT
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission
for execution. For information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV
324-04-1110-201824041 ($15,400)($15,400)
SPLOST, PHASE IV Fund Balance
324-041110-6011110 ($27,870)($27,870)
TOTAL SOURCES:($15,400) ($27,870) ($43,270)
USE OF FUNDS
STORM DRAINAGE
324-041110-5414710-201824021 $15,400 $27,870 $43,270
TOTAL USES:$15,400 $27,870 $43,270
3 of 3 11.21.2011
Attachment number 1 \nPage 3 of 3
Item # 16
Change Order Number: One Date: 12/15/2011
Project Title Wakefield Court Pipe Replacement
Original Contract Date: 4/19/2011 Project Number: 324-041110-201824021
Owner: Augusta-Richmond County P.O. Number: P197751
Contractor: Blair Construction
The following change order is hereby made to the proposal for the above project: See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $ 27,868.14
The Contract time will be Increased /Decreased by 0 calendar days as a result of this change.
Original Contract Amount $15,400.00
Previous Change Order
(Increased / Decreased) $ 0.00
This Change Order
(Increased / Decreased) $ 27,868.14
TOTAL CONTRACT WITH CHANGE ORDER(S) $43,268.14
* * * * * * * * * * * * *
Funding Source/Account Number:
Requested By: Date:
Contractor
Submitted By: Date:
Engineering Construction Manager
Accepted By: Date:
Engineering Department Head
Approved By: Date:
Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 16
Engineering Services Committee Meeting
1/30/2012 1:00 PM
Willhaven, Phase II, Section 2 - Deed of Dedication and Maintenance Agreement
Department:Augusta Utilities Department
Caption:Motion to approve and accept the water and gravity sanitary sewer
Deed of Dedication and Maintenance Agreement in Willhaven
Subdivision, Phase II, Section 2.
Background:Brent Willhaven, LLC is the developer of the Willhaven
subdivision, Phase II, Section 2, and wishes to dedicate the water
distribution system and gravity sanitary sewer system to Augusta.
Analysis:Both systems passed inspection and testing, by the Augusta Utilities
Department.
Financial Impact:None
Alternatives:Deny the motion to approve and accept the water and gravity
sanitary sewer Deed of Dedication and Maintenance Agreement,
and let the systems remain private.
Recommendation:Approve the motion to approve and accept the water and gravity
sanitary sewer Deed of Dedication and Maintenance Agreement.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 17
Attachment number 1 \nPage 1 of 5
Item # 17
Attachment number 1 \nPage 2 of 5
Item # 17
Attachment number 1 \nPage 3 of 5
Item # 17
Attachment number 1 \nPage 4 of 5
Item # 17
Attachment number 1 \nPage 5 of 5
Item # 17
Attachment number 2 \nPage 1 of 2
Item # 17
Attachment number 2 \nPage 2 of 2
Item # 17