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Engineering Services Committee
Meeting
Commission Chamber- 12/12/2011- 1:00 PM
ENGINEERING SERVICES
1. Approve Capital Project Budget Change Number Four and
Supplemental Agreement Number Six to Rochester and
Associates in the amount of $51,535.00 on the Belair Road
Improvements project CPB# 323-041110-201823332. Funding
is available in the project contingency account to be transferred
to the project engineering account as requested by AED.
Attachments
2. Motion to approve cost sharing agreement in an amount not to
exceed $8, 417.26 with Sana Ullah and Khaolah Ullah for
Alexander Drive sewer system.
Attachments
3. Motion to accept property for easement from Carlton Amerson.
Attachments
4. Motion to approve Indemnity and Encroachment Agreement
with Linda Stout.
Attachments
5. Receive a status report from the Engineering and Environmental
Services Departments regarding right-of-way and vacant lot
cleanups. (Requested by Commissioner Johnson)
Attachments
Engineering Services Committee Meeting
12/12/2011 1:00 PM
Belair Road Improvements- Change 4/ Supplemental 6
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Capital Project Budget Change Number Four and
Supplemental Agreement Number Six to Rochester and
Associates in the amount of $51,535.00 on the Belair Road
Improvements project CPB# 323-041110-201823332. Funding is
available in the project contingency account to be transferred to
the project engineering account as requested by AED.
Background:The scope of the project is to perform drainage assessment,
surveying, planning, design and permitting of drainage, roadway,
and sidewalk improvements along Belair Road between Jimmies
Dyess Parkway and Wrightsboro Road.
Analysis:Change is to cover additional engineering associated with the
sidewalk installation on the south side of Belair Road that was not
anticipated in the original scope. Also, the installation of a new
traffic signal at the intersection of Jimmie Dyess Parkway and
Harper-Franklin Road requires that fiber communications be
provided between the two intersections in order to allow for signal
coordination.
Financial Impact:Funds in the amount of $51,535.00 are available in the project
contingency account to be transferred to the project Engineering
Account upon Commission approval.
Alternatives:1. Approve Capital Project Budget Change Number Four and
Supplemental Agreement Number Six in the amount of
$51,535.00 on the Belair Road Improvements project CPB# 323-
041110-201823332. Funding is available in the project
contingency account to be transferred to the project engineering
account as requested by AED. 2. Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available Cover Memo
Item # 1
in the Following
Accounts:323-041110-6011110/201823332-6011110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
(SA02 – For changes greater than $20,000) September 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Rochester and Associates” Consultant, entered into a contract with Augusta, GA
on “February 18, 2003”, for engineering design services associated with the “Belair Road
Improvements Project”, Project No. 323-041110-201823332, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta, GA are not covered by the scope of
the original contract, we desire to submit the following Supplemental Agreement to-wit:
Fiber Signal Loop Design and Design Modifications for
Adding a sidewalk on the south side of Belair Road
It is agreed that as a result of the above described modification the contract amount is increased by
$51,535.00 from $384,828.09 to a new total of $436,363.09
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement
in no way modifies or changes the original contract of which it becomes a part, except as specifically
stated herein.
NOW, THEREFORE, We, “Rochester and Associates”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): 323-041110-201823332
Supplemental Agreement Number: 6
Purchase Order Number: 71248
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project change is authorized to CPB# 323-041110-201823332. This project Supplemental
Agreement Number Six is for Fiber Signal Loop Design and Design Modifications for adding
a sidewalk on the south side of Belair Road. Funding in the amount of $51,535.00 is
available in the project contingency account transferred to the engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,341,000$
Special 1% Sales Tax, Phase III Recapture 20,000$
AUD 15,000$
2,376,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $2,376,000 7th 2,376,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Public Works
Copy-Finance Department
Copy-Purchasing Department
CPB#323-041110-201823332
CAPITAL PROJECT BUDGET
BELAIR ROAD
(Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road)
Honorable Deke Copenhaver, Mayor
CHANGE NUMBER FOUR
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 2
Item # 1
Augusta-Richmond County, Georgia CPB#323-041110-201823332
CAPITAL PROJECT BUDGET
BELAIR ROAD
(Wrightsboro Road to Jimmie Dyess Parkway-Formerly New Belair Road)
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW
CPB CHANGE CPB
SOURCE OF FUNDS
SPOST, PHASE III
323-041110-0000000-000000000 ($2,341,000) ($2,341,000)
SPLOST, PHASE III RECAPTURE
323-04-1110-6011110-296823333 ($20,000) ($20,000)
AUD
507-04-3410-5212115-81000030 ($15,000) ($15,000)
TOTAL SOURCES: ($2,376,000) ($2,376,000)
USE OF FUNDS
ADVERTISING
323-04-1110-5233119-201823332 $1,000 $1,000
ENGINEERING
323-04-1110-5212115-201823332 $390,250 $51,535 $441,785
RIGHT OF WAY
323-04-1110-5411120-201823332 $184,750 $184,750
CONSTRUCTION
323-04-1110-5414110-201823332 $1,800,000 ($51,535)$1,748,465
CONTINGENCY
323-04-1110-6011110-201823332 $0 $0
TOTAL USES: $2,376,000 $0 $2,376,000
Attachment number 2 \nPage 2 of 2
Item # 1
Attachment number 3 \nPage 1 of 4
Item # 1
Attachment number 3 \nPage 2 of 4
Item # 1
Attachment number 3 \nPage 3 of 4
Item # 1
Attachment number 3 \nPage 4 of 4
Item # 1
Engineering Services Committee Meeting
12/12/2011 1:00 PM
Cost Sharing Agreement for Alexander Drive Sewer System
Department:Augusta Utilities Depatment
Caption:Motion to approve cost sharing agreement in an amount not to
exceed $8, 417.26 with Sana Ullah and Khaolah Ullah for
Alexander Drive sewer system.
Background:See attached
Analysis:See attached
Financial Impact:
Alternatives:Deny the motion
Recommendation:Approve the motion
Funds are Available
in the Following
Accounts:
507043410-5425110 80800030-5425110
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 6
Item # 2
Attachment number 1 \nPage 2 of 6
Item # 2
Attachment number 1 \nPage 3 of 6
Item # 2
Attachment number 1 \nPage 4 of 6
Item # 2
Attachment number 1 \nPage 5 of 6
Item # 2
Attachment number 1 \nPage 6 of 6
Item # 2
Engineering Services Committee Meeting
12/12/2011 1:00 PM
Donation of Property to Augusta, GA
Department:Engineering Department
Caption:Motion to accept property for easement from Carlton Amerson.
Background:See attached.
Analysis:N/A
Financial Impact:N/A
Alternatives:Deny motion to accept property
Recommendation:Approve motion to accept property
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Administrator
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 2
Item # 3
Attachment number 1 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
12/12/2011 1:00 PM
Indemnity and Encroachment Agreemebt
Department:Utilities Department
Caption:Motion to approve Indemnity and Encroachment Agreement with
Linda Stout.
Background:Ms. Stout owns the property known as 3272 Summerchase Circle.
Across the back of her property is 20 feet of easement for the 18"
raw water main. Ms. Stout would like to fence in her back yard,
including the easement.
Analysis:Ms. Stout has agreed to use only removable materials (i.e. chain
link, wood, PVC) over the easement and to indemnify Augusta.
AUD would still have access to the easement for maintenance,
repair, etc.
Financial Impact:None.
Alternatives:Deny motion.
Recommendation:Approve motion.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 3
Item # 4
Attachment number 1 \nPage 2 of 3
Item # 4
Attachment number 1 \nPage 3 of 3
Item # 4
Engineering Services Committee Meeting
12/12/2011 1:00 PM
Status Report on Right-of-Way and Vacant Lot Cleanups
Department:Clerk of Commission
Caption:Receive a status report from the Engineering and Environmental
Services Departments regarding right-of-way and vacant lot
cleanups. (Requested by Commissioner Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5