HomeMy WebLinkAbout2011-11-28-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 11/28/2011- 1:00 PM
ENGINEERING SERVICES
1. Motion to approve the donation of TPN 183-0-111-00-0 (aka
1768 Tamarind Way) containing 10.80 acres to the City of
Augusta for its Greenspace Program and TPN 183-1-083-00-0
(aka 2002 Pondcypress Court) containing 0.20 acres to the City
of Augusta to be combined with TPN 183-0-075-00-0, which is
currently a detention pond owned by the City of Augusta. The
property being donated is currently in the ownership of Jutco,
Inc.
Attachments
2. Award change order to construction contract with L-J, Inc. in
the amount of $20,849.42 regarding the installation of new
sanitary sewer and storm water mains in the 1200 Block of
Broad Street.
Attachments
3. Approve and authorize the Engineering Department to 1)
Accept and receive federal financial assistance through Section
319 FY11Water Quality grant program; 2) Submit similar future
grant application when it becomes available, and 3) Partner with
Southeastern National Science Academy (Phinizy Swamp
Nature Park) for Public Outreach and Watershed Restoration
Activities. Also, grant authorization permitting Augusta, GA’s
Mayor the right to sign of all documentation.
Attachments
4. Approve Change Number Two and Supplemental Agreement
Two (CPB #325-041120-209825201) in the amount of
$38,038.00 for the Marks Church Road Reconstruction project
to W. R .Toole Engineers, Inc. Funding is available in the
project account for the Engineering Department.
Attachments
5. Approve mowing and maintenance agreement, encroachment
permit, and indemnity form between Augusta, Georgia and
Georgia DOT for fencing off an area under the Calhoun
Expressway overpass adjacent to the canal between 15th and
13th Street.
Attachments
www.augustaga.gov
6. Consider a request by the members of the Augusta Fire Dept.
for a Public Hearing to discuss the placement of a 30” tall
bronze casting of fire gear on a 24” wide x 16” wide x 36” tall
black granite on a 36” x 36” deep greystone blue base to honor
all past, present and future members of the Augusta Fire Dept.
which if approved will be placed at the Hero's Overlook on the
River Walk.
Attachments
7. Consider a request from Rev. Larry Fryer regarding the naming
of the bridge at 5th and 7th as The Children Memorial Bridge.
(Referred from November 7 Engineering Services Committee)
Attachments
8. Adoption of the revised Draft Hazard Mitigation Plan for
Augusta, GA.
Attachments
9. Approve the deed of dedication, maintenance agreement, and
road resolutions submitted by the Engineering Department for
Willhaven, Phase II, Section II.
Attachments
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Acceptance of donated property for the City's Greenspace Program and for detention pond purposes
Department:Clerk of Commission
Caption:Motion to approve the donation of TPN 183-0-111-00-0 (aka 1768
Tamarind Way) containing 10.80 acres to the City of Augusta for
its Greenspace Program and TPN 183-1-083-00-0 (aka 2002
Pondcypress Court) containing 0.20 acres to the City of Augusta
to be combined with TPN 183-0-075-00-0, which is currently a
detention pond owned by the City of Augusta. The property being
donated is currently in the ownership of Jutco, Inc.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 2
Item # 1
Attachment number 1 \nPage 2 of 2
Item # 1
Attachment number 2 \nPage 1 of 7
Item # 1
Attachment number 2 \nPage 2 of 7
Item # 1
Attachment number 2 \nPage 3 of 7
Item # 1
Attachment number 2 \nPage 4 of 7
Item # 1
Attachment number 2 \nPage 5 of 7
Item # 1
Attachment number 2 \nPage 6 of 7
Item # 1
Attachment number 2 \nPage 7 of 7
Item # 1
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Construction services associated with 1200 Block of Broad Street Sewer Separation Project.
Department:Utilities
Caption:Award change order to construction contract with L-J, Inc. in the
amount of $20,849.42 regarding the installation of new sanitary
sewer and storm water mains in the 1200 Block of Broad Street.
Background:The Augusta Utilities Department and Augusta Engineering
Department jointly managed the 1200 Block of broad Street
Separation Project. The project included installing a new sanitary
sewer main and a new storm sewer main in the 1200 Block of
Broad Street.
Analysis:Approving this change order to the contract will allow for fair
compensation of the contractor for unforeseen field conditions as
well as additional paving that was needed. The installation of the
new storm line was in an area where the existing roadway was
built over concrete that was installed almost the entire length of
the project. The removal of the concrete was not expected and
therefore required additional cost. Additional asphalt was
authorized in order to make the transition point in the roadway
between new asphalt and existing asphalt in a better place than
was originally designated.
Financial Impact:Funds for this work are available in account number 507043420-
5425210 / 81000025-55425210 ($8,622.00) and 323-041110-
296823333 ($12,227.42)
Alternatives:No alternatives are recommended
Recommendation:We recommend the Commission award change order to L-J, Inc.
in the amount of $20,849.42.
Funds are Available
in the Following
Accounts:
507043420-5425210 / 81000025-55425210 ($8,622.00) and 323-
041110-296823333 ($12,227.42)
Cover Memo
Item # 2
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Engineering Services Committee Meeting
11/28/2011 1:00 PM
GAEPD 319(h) FY11 Federal Grant Acceptance Surface Water Quality Assessment and Public Outreach
Funding
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve and authorize the Engineering Department to 1) Accept
and receive federal financial assistance through Section 319
FY11Water Quality grant program; 2) Submit similar future grant
application when it becomes available, and 3) Partner with
Southeastern National Science Academy (Phinizy Swamp Nature
Park) for Public Outreach and Watershed Restoration Activities.
Also, grant authorization permitting Augusta, GA’s Mayor the
right to sign of all documentation.
Background:The Clean Water Act Section 319(h) Water Quality grant funds
support activities to identify and implement projects for reduction
of prioritized risks and concerns in the community such as source
assessment and control of pollutant of interest load within state
listed impaired water bodies. During 2010, Augusta Engineering
Department (AED) submitted two (2) separate applications to seek
federal funds for various activities associated with the surface
water quality improvement program. Targeted activities include
public outreach, source assessment, and best management
practices. The other key team member is Southeastern Natural
Science Academy (SNSA). SNSA maintains a strong
involvement in Public Outreach and Regional Water Quality
assessment programs and is a good technical local resource. As a
team, SNSA and AED staff will work together and establish a
comprehensive cost effective water quality assessment and
outreach program. This program will allow AED to optimize its
MS4 NPDES Stormwater Management Program.
Analysis:With increasing regulatory demand for point source pollutants
load reduction in receiving water bodies, the management of
stormwater quantity and quality through regulatory permitting is
taking a focal point. Four Augusta creeks are listed as impaired
water bodies and do not support their designated use. The
pollutant of concern is fecal coliform (FC). Under the stormwater
management permitting program, EPA/GAEPD is requiring
localities to develop and implement programs to reduce FC load in
impaired watersheds. AED will utilize the grant funds to support
Cover Memo
Item # 3
this program. AED will meet fund matching need primarily by
offering in-kind services such as staff time. AED will also utilize
its Operational Environmental and Engineering funds to satisfy
the remaining matching fund requirement and to support expanded
surface water quality monitoring activities. Expanded water
quality data gathering efforts are warranted for identifying
problematic areas prior to implementation of best management
practices as required under MS4 NPDES permit.
Financial Impact:By accepting this grant, AED will receive $86,350.00 in federal
funds. AED will provide $51,515 matching non-federal funds in-
kind and $6,540 from its environmental (stormwater) operational
funds. AED will also utilize approximately $24,000 from its
environmental (stormwater) and engineering operational funds to
support expanded water quality assessment activities.
Alternatives:1) Approve and authorize the Engineering Department to 1)
Accept and receive federal financial assistance through Section
319 FY11Water Quality grant program; 2) Submit similar future
grant application when it becomes available, and 3) Partner with
Southeastern National Science Academy (Phinizy Swamp Nature
Park) for Public Outreach and Watershed Restoration Activities.
Also, grant authorization permitting Augusta, GA’s Mayor the
right to sign of all documentation. 2) Do not approve and identify
alternate funding source to complete needed activities.
Recommendation:Approve Alternative Number One
Funds are Available
in the Following
Accounts:
$51,515 in kinds; $22,540 in 101041110-5213118; $8,000 in
101041110-5212115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Marks Church Road Reconstruction Project - CO#2/SA#2
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Change Number Two and Supplemental Agreement Two
(CPB #325-041120-209825201) in the amount of $38,038.00 for
the Marks Church Road Reconstruction project to W. R .Toole
Engineers, Inc. Funding is available in the project account for the
Engineering Department.
Background:The Marks Church Road Reconstruction Project was approved by
Commission on 03/04/09; and is funded in SPLOST V. Marks
Church Road is currently a two-lane road with side
ditches. Design efforts are underway to upgrade the existing
roadway, curb and gutter, an enclosed storm drainage system,
sidewalks, and the Marks Church Road Bridge. Supplemental
services are needed to extend project limits for tie-in to recently
improved section of this road. This section was improved as part
of GDOT Bobby Jones Intersection Improvement contract.
Analysis:WR Toole Engineers (WRTE) will provide supplemental services
to complete the topographic survey, extend & update roadway
design to include an additional 950 feet of roadway section and to
update the project database. These services are critical to
completing the ongoing design efforts.
Financial Impact:Funds are available in the project construction account to be
transferred to the engineering account 325-041120-5212115 upon
Commission approval.
Alternatives:1) Approve Change Number Two and Supplemental Agreement
Two (CPB #325-041120-209825201) in the amount of $38,038.00
for the Marks Church Road Reconstruction project to W. R .Toole
Engineers, Inc. Funding is available in the project account for the
Engineering Department. 2) Do not approve and identify alternate
plan to complete needed improvement at this added section.
Recommendation:Approve Alternative Number One Cover Memo
Item # 4
Funds are Available
in the Following
Accounts:
325-041120-5212115/209825201-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized to CPB#325-041120-209825201 for Supplemental Agreement
Number Two for additional engineering services to complete the topographic survey
and update the project database on the Marks Church Road project. Funds in the amount
available of $38,038.00 are in the project construction account to be transferred to the
engineering account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase V 2,500,000$
2,500,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $2,500,000 2,500,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#325-041120-209825201
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER TWO
information reference this request, contact Engineering at ext 5070. Thanks
1 of 2 10.24.2011
Attachment number 1 \nPage 1 of 2
Item # 4
Augusta-Richmond County, Georgia CPB#325-041120-209825201
CAPITAL PROJECT BUDGET
MARKS CHURCH ROAD RECONSTRUCTION PROJECT
CHANGE NUMBER TWO
information reference this request, contact Engineering at ext 5070. Thanks
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE V
325-04-1120-6011110 ($2,500,000)($2,500,000)
TOTAL SOURCES: ($2,500,000) ($2,500,000)
USE OF FUNDS
ENGINEERING
325-04-1120-5212115-209825201 $622,240 $38,038 $660,278
CONSTRUCTION
325-04-1120-5414110-209825201 $1,877,760 ($38,038)$1,839,722
TOTAL USES:$2,500,000 $0 $2,500,000
2 of 2 10.24.2011
Attachment number 1 \nPage 2 of 2
Item # 4
(SA02 – For changes greater than $20,000)
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “W.R. Toole Engineers, Inc.” Consultant, entered into a contract with Augusta-
Richmond County on “August 4, 2009”, for the “Marks Church Road Reconstruction ”, Project No.
325-041120-209825201, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered
by the scope of the original contract, we desire to submit the following Supplemental Agreement
to-wit:
Additional Engineering Services to complete the topographic
Survey and update the project database.
It is agreed that as a result of the above described modification the contract amount is increased
by $38,038.00.00 from $622,240.00 to a new total of $660,278.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “W.R. Toole Engineers, Inc.”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: __________________________
Title: ___________________________
Augusta Richmond County Project Number(s): 325-041120-209825201
Supplemental Agreement Number: 2
Purchase Order Number: 170337
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Mowing and Maintenance Agreement
Department:Planning and Development
Caption:Approve mowing and maintenance agreement, encroachment
permit, and indemnity form between Augusta, Georgia and Georgia
DOT for fencing off an area under the Calhoun Expressway
overpass adjacent to the canal between 15th and 13th Street.
Background:The purpose of the project is to protect the surrounding area from
trespassing, crime, and other problems associated with uncontrolled
public access to this area under the Calhoun Expressway
overpass. It’s a small project consisting of approximately 140 feet
of chained link fencing but the land under the expressway is owned
by GDOT, therefore the subject documents are needed.
Analysis:Illegal activities on property are destroying the value of adjacent
properties. The area needs to be secured.
Financial Impact:Illegal activities on property are destroying the value of adjacent
properties. The area needs to be secured.
Alternatives:Approve or disapprove
Recommendation:Approve
Funds are Available
in the Following
Accounts:
Approve
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Attachment number 2 \nPage 1 of 1
Item # 5
Attachment number 3 \nPage 1 of 9
Item # 5
Attachment number 3 \nPage 2 of 9
Item # 5
Attachment number 3 \nPage 3 of 9
Item # 5
Attachment number 3 \nPage 4 of 9
Item # 5
Attachment number 3 \nPage 5 of 9
Item # 5
Attachment number 3 \nPage 6 of 9
Item # 5
Attachment number 3 \nPage 7 of 9
Item # 5
Attachment number 3 \nPage 8 of 9
Item # 5
Attachment number 3 \nPage 9 of 9
Item # 5
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Request for Fireman's Monument
Department:Planning Commission
Caption:Consider a request by the members of the Augusta Fire Dept. for a
Public Hearing to discuss the placement of a 30” tall bronze
casting of fire gear on a 24” wide x 16” wide x 36” tall black
granite on a 36” x 36” deep greystone blue base to honor all past,
present and future members of the Augusta Fire Dept. which if
approved will be placed at the Hero's Overlook on the River Walk.
Background:The necessary staff meeting and public hearing has been
conducted. Statue and marble is already complete and in the
possession of the Fire Dept.
Analysis:
Financial Impact:no cost to the City for construction or placement
Alternatives:approve placement or deny placement of the proposed monument
Recommendation:approve placement of proposed Fireman's Monument
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 6
Attachment number 1 \nPage 1 of 5
Item # 6
Attachment number 1 \nPage 2 of 5
Item # 6
Attachment number 1 \nPage 3 of 5
Item # 6
Attachment number 1 \nPage 4 of 5
Item # 6
Attachment number 1 \nPage 5 of 5
Item # 6
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Rev. Larry Fryer
Department:Clerk of Commission
Caption:Consider a request from Rev. Larry Fryer regarding the naming of
the bridge at 5th and 7th as The Children Memorial Bridge.
(Referred from November 7 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Revised Draft Hazard Mitigation Plan
Department:Clerk of Commission
Caption:Adoption of the revised Draft Hazard Mitigation Plan for Augusta,
GA.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 8
Attachment number 1 \nPage 1 of 3
Item # 8
Attachment number 1 \nPage 2 of 3
Item # 8
Attachment number 1 \nPage 3 of 3
Item # 8
Attachment number 2 \nPage 1 of 6
Item # 8
Attachment number 2 \nPage 2 of 6
Item # 8
Attachment number 2 \nPage 3 of 6
Item # 8
Attachment number 2 \nPage 4 of 6
Item # 8
Attachment number 2 \nPage 5 of 6
Item # 8
Attachment number 2 \nPage 6 of 6
Item # 8
Engineering Services Committee Meeting
11/28/2011 1:00 PM
Willhaven Subdivision, Phase II, Section II
Department:Engineering Department-Abie L. Ladson, P.E., CPESC, Director
Caption:Approve the deed of dedication, maintenance agreement, and road
resolutions submitted by the Engineering Department for
Willhaven, Phase II, Section II.
Background:The final plat for Phase II, Section II, was approved by the
Commission on August 17, 2010. The subdivision design and plat
for this section, including the storm drain system, have been
reviewed and accepted by our engineering staff and the
construction has been reviewed by our inspectors.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia.
Alternatives:1. Approve the deed of dedication, maintenance agreement, and
road resolutions submitted by the Engineering Department for
Willhaven, Phase Two, Section II. 2. Do not approve and risk
litigation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:Cover Memo
Item # 9
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Attachment number 2 \nPage 1 of 1
Item # 9
Attachment number 3 \nPage 1 of 2
Item # 9
Attachment number 3 \nPage 2 of 2
Item # 9
Attachment number 4 \nPage 1 of 2
Item # 9
Attachment number 4 \nPage 2 of 2
Item # 9
Attachment number 5 \nPage 1 of 2
Item # 9
Attachment number 5 \nPage 2 of 2
Item # 9