HomeMy WebLinkAbout2011-11-07-Meeting Agendawww.augustaga.gov
Engineering Services Committee
Meeting
Commission Chamber- 11/7/2011- 12:55 PM
ENGINEERING SERVICES
1. Approve subject agreement to Johnson, Laschober, and
Associates, P.C. in the amount of $53,398.00. This award will
include design changes and associated services for the design of
sanitary sewer mains and lift station upgrades, required
documentation for various environmental permits, and costs
associated with splitting the project into phases.
Attachments
2. Motion to approve and accept Easement Deeds from National
Retail Properties, Inc. and James and Cynthia Franklin and
abandon an easement granted by James and Cynthia Franklin in
December, 2010.
Attachments
3. Approve the purchase of Office Furniture & Supplies for the
Utilities Metering & IT Department Disaster Recovery Building
at Wylds Road.
Attachments
4. Motion to approve the Memorandum of Understanding between
Augusta and Grovetown. The purpose of this Memorandum is
to provide for the equitable distribution of sanitary sewer
charges for the subdivision known as McCoys Creek
Subdivision.
Attachments
5. Consider a request from Rev. Larry Fryer regarding the naming
of the bridge at 5th and 7th as The Children Memorial Bridge.
Attachments
6. Authorize the award and execution of a contract with the
Galardi Rothstein Group for a Water and Wastewater Rate
Study (RFQ #11-056) in the amount of $199,520.
Attachments
Engineering Services Committee Meeting
11/7/2011 12:55 PM
Approve Johnson, Laschober, and Associates (JLA) Design Change Order 2 for the Butler Creek West
Sanitary Sewer Upgrades, project number 60106.
Department:Tom Wiedmeier, PE, Director-Augusta Utilities Department
Caption:Approve subject agreement to Johnson, Laschober, and
Associates, P.C. in the amount of $53,398.00. This award will
include design changes and associated services for the design of
sanitary sewer mains and lift station upgrades, required
documentation for various environmental permits, and costs
associated with splitting the project into phases.
Background:Sanitary sewer upgrades are needed in the western Butler Creek
Basin area of Augusta-Richmond County. The project is designed
to provide for the installation of new gravity sewer mains and
forced sewer mains, as well as sanitary sewer lift station upgrades
which will provide necessary sewer services to subject areas. Due
to changes and upgrades needed for the design, additions to the
project scope, as well as additional state, local, and federal
environmental permits, it became necessary for the designer, JLA,
to provide additional design services to the Utility Department.
Analysis:Johnson, Laschober, and Associates, P.C. has provided a thorough
cost breakdown for the additional work and services required from
their firm. Augusta Utilities Department has reviewed the design
Change Order 2 documents prepared by JLA, and found the
associated fees to be acceptable for the work and services
required. Approval of additional funding is needed to move the
Butler Creek West project design forward.
Financial Impact:Funds for Change Order 2 are provided in 511043420-
5212115/80360106-5212115
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission
approve subject Change Order 2 for JLA in the amount of
$53,398.00. Cover Memo
Item # 1
Funds are Available
in the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNTS:
511043420-5212115/80360106-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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Engineering Services Committee Meeting
11/7/2011 12:55 PM
Augusta West Parkway Easement Exchange
Department:Augusta Utilities
Caption:Motion to approve and accept Easement Deeds from National
Retail Properties, Inc. and James and Cynthia Franklin and
abandon an easement granted by James and Cynthia Franklin in
December, 2010.
Background:In December 2010, Augusta an easement exchange, with James
and Cynthia Franklin, so that a tract of property they owned, on
Wrightsboro Road, could be developed. The exchange was a
temporary measure, until an agreement could be reach with
National Retail Properties, Inc., for an easement over their
property on Augusta West Parkway. The Franklins requested that,
once the National Retail Properties Easement Deed was obtained,
Augusta would abandon the easement they had deeded to Augusta
in December, in exchange for an alternate easement across the
Franklins West Augusta Parkway property.
Analysis:The National Retail Properties, Inc. Easement Deed has been
received, along with a new Easement Deed from James and
Cynthia Franklin, for an alternate easement across their West
Augusta Parkway property. These two Deeds provide an adequate
avenue for Augusta to serve the properties on Wrightsboro Road.
The acceptance of these new easements will alleviate any
detriment of service that would occure due to the abandonment of
the easement the Franklins granted in December 2010.
Financial Impact:None
Alternatives:Deny the motion to approve and accept Easement Deeds from
National Retail Properties, Inc. and James and Cynthia Franklin,
and abandon an easement granted by James and Cynthia Franklin,
in December 2010.
Recommendation:Approve the motion to approve and accept Easement Deeds from
National Retail Properties, Inc. and James and Cynthia Franklin,
and abandon an easement granted by James and Cynthia Franklin,
Cover Memo
Item # 2
in December 2010.
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
11/7/2011 12:55 PM
Furniture for Utilities Metering Building through State Contract #60748
Department:Utilities, Tom Wiedmeier, Director
Caption:Approve the purchase of Office Furniture & Supplies for the
Utilities Metering & IT Department Disaster Recovery Building at
Wylds Road.
Background:The Augusta Commission approved the purchase of a building to
house the Metering division of Utilities and the IT Department
disaster recovery center in 2010 on Wylds Road right next to the
Construction & Maintenance division headquarters. Earlier this
year, the Commission approved the contract for remodeling of the
building and work has already begun. AUD has worked with
Modern Business Systems, Inc., using State Contract #60748 to
design the interior office furniture layout for the Metering side of
the building. This agenda item details the required furniture and
supplies.
Analysis:The recommended furniture and supplies meet AUD’s needs and
are reasonable based on the State Contract.
Financial Impact:The total cost of the furniture and supplies of $111,763.30 are
budgeted under account number 506043210-5316150.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission approve the purchase of office
furniture & supplies for the Utilities Metering & IT Department
disaster recovery building at Wylds Road in the amount of
$111,763.30.
Funds are Available
in the Following
Accounts:
506043210-5316150
REVIEWED AND APPROVED BY:
Cover Memo
Item # 3
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
11/7/2011 12:55 PM
Grovetown Memorandum of Understanding
Department:Law
Caption:Motion to approve the Memorandum of Understanding between
Augusta and Grovetown. The purpose of this Memorandum is to
provide for the equitable distribution of sanitary sewer charges for
the subdivision known as McCoys Creek Subdivision.
Background:Grovetown utilizes a sanitary sewer trunk pipeline owned by
Augusta which is known as the Butler Creek Interceptor
Extension. Augusta and Grovetown entered into an Agreement
dated September 2, 2008 for said utilization and both parties
agreed that a flow meter (the Grovetown flow meter) would be
installed and that payment of Grovetown's utilization would be
made to Augusta based on the flow meter reading. McCoys
Creek Subdivision is most readily served with sanitary sewer by
connection to the Grovetown's sanitary sewer system. McCoys
Creek Subdivision will be served by Augusta's water system, but
will discharge wastewater to the Grovetown sanitary sewer
system.
Analysis:
Financial Impact:
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
MEMORANDUi,l| OF UNDERSTANDING
This Memobndum of Unde6tanding (the "M6motandum') mad6 tnis
, 201 1 , bv and b€t\Neen Augusta, Georgia ('Augusia"), a
polili@l sufiivision or lhe State ol GeoQia, as Pa.V of the FilEl Pan, and GrovetM
("Grovetown), a politicsl subdivision or lh6 Slat6 ol Georgia, Counv of Columbia, as
Pad df ihe Second Pan.
WHEREAS Aogusta and GrcvetoM have a96€d !o enler into a @llaboralve
WHEREAS Augusta and Grcv€loM desire lo entor inlo this Mdorandum s€lting lorth
thegene€land basic t€rms, @nditions, $rvices, dghls, duties, and obligationslo b€
Drov ded bv the collaboativei
1.0 PURPOSE
The pupos€ of this Memorandum is lo provide lor the equilabl€ dislnbulton ol
sanibry $rer charges, for lhe subdivision knoM as Mccoys Creek subdivision,
cuiien{y b€ing developed by walker Hills, tLc.
BACKGROUNO
Grovelown utilizes a snitary s€{€t lrunk pipeline. own€d bv Augusta, which is
known as the Eutlsr Creek Inleteplor Enension {'8ClE"). Augusla 6nd
Grovetown ent6red into an Agre€m€nl dat€d S€plember 2, 2008 lor said
utilizarion and both parties agreed that a fN meter ("the Grov6lown now melen
would be insrall6d and that paymenl for Govetown's utilization woLrld be made to
2.4
Attachment number 1 \nPage 1 of 4
Item # 4
,//y'
Augusla based on the tlN meter roadings. ln luh, Govetown chaqes iis
businesses and Gsidences 34er uBage fe€s b.sed on tneir usge ofwaier
supplied lhrough lhs Grovelown watsr syslEm.
The.e lies properly, wilhinAugusia, thai is most €adily seryed, with sanitary
sewef, by connection to lhe Grov€lown 6 csnitary 6ewer system. Such said
propedy includesthe llccoysCr6€k slbdivision, which wilb€ served by
Augusta's Miersystem, bui willdischarg€ wastowat€r to th€ Govotown sanitary
sewer syslem. Th€ wast€wal€r discharged to lhe G.ovelown sanitary serer
system wil be mete€d through a flow m€l€. ('McCoys Cr€ek nM metel)
UNDERSTANDING
Augusta and Grcverown do hgreby agrs€ to he iollol/ving:
a Algusta will d€ducl. from lhe llodusage a3 indic€ted by lhe aforeid
Govetdn flow meler, the amount m€asu€d by th€ Mccoys Cre€k now
meler. The deduc'ted amount will b€ nol6d as such and shoM on Arqusta s
monthlv invoice to Grovetown
30
b. Augusta will maintain and op€ratglh6 forc€ main, from lhe Mccoys C€ek lin
station, to rhe point whs€ it connecls lo the Grovetown sanifary *rer
c Inlhe event lhal the BCIE should r€quir€ upgrade, duelo insullicient pipe
epacily. Augusia willshare in ths cosl ol said upg€de. Augusta's
propon onate sha€ ol @sl will be calcular€d by lhe amounr of flM measured
at the Mccoys Creek flow melef € ative to lhe tot6lflow measued at the
Grovetown f ow meier.
TIME/TERMINATION
Th 6 Memorandum will €main in eft6cl only so long as the atoresa d condilions
Attachment number 1 \nPage 2 of 4
Item # 4
5 O MISCETLANEOUS
a This Memorandum shall in no My b€ @nstrued io change, or aher, any
ponion, undeFlanding, s€ctioh, il6rn, slipulalion, prcvision, or agrcehent,
@ntained in rhe SepGmber 2, 2008, Ag€ement.
b. This M€mo6ndum shall b€ €x€culed in duplicaie, so lhal bolh Augusta and
GrcvetNn willeach have an originalexsculed MemoEndum, €ilh$ of wnich
may b€ conside€d lhs original
c. This Memoandum shall b€ controlled by and construed in accordsnca wilh
the law of lhe Slale ot Ge€ia.
d Any notice given unds lhis Momomndum shall be delhed given wh6n
p.ovided in Miring to rhe iollol/ring p€rsons:
TOAUGUSTA:
TheAugusla'Richhond County Commission
Attn: Administ6ior Fed Rusll
Room 801, Municipal Building
530 G6ene Slreel
Augusla, GeoEia 30901
Augusta Utilities Oepsdmont OiEctor
360 Bay St€et, Suite 180
Augusia, Gergia 30901
TO GROVETOWNI
103 Old Wnghbborc Road
Glovelowr, Georgia 30813
Publicwo s Dnedor, Grovetown
l03OBWnghbboro Road
Grcvelown, Gsrgia 3081 3
Attachment number 1 \nPage 3 of 4
Item # 4
€. This U€mo.andum is lh€ €ntl3 agl€€m€nl b€iw€en lho pani€., and may nol
b€ amdd€d, 6xc6pl by a wdiins ox€cutad by borl pani€s.
lN WITNESS WHEREOF. Augusta and GrcveioM havo caG€d lh€ ox€culion of
lhis M€mrandum by and threugh th€t Esp€ciiE dut 6l€d€d offc.rs, wnh $€it
r*p€cli\,€ seab b€ing amred h€r€to, as of th. day and y€ar fiBi ebovo wflton.
AUGUSTA GEOROIA
Wm\|ESS
My Commis8ion E)eires:
E{'clrn€Fd County, Slate ot G@ryia
Ar lts: Cl€rf ot Commi3sion
NOTARYPUBLIC
Richmond county, Staia ot G€o.gia
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(sEAr)
OROVETOWN, GEORGIA
By-
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'ri'.nqraal$l,i!1Itie.r.fc,at\o- ,1-"1?:o-lx1:<rl1i., ,.J:jl:j':'.',i.l;;:it$
wlTNESS
NOTARY PUBLIC
,,".,ii.i-e-:s:r
(sEAL)
Attachment number 1 \nPage 4 of 4
Item # 4
Engineering Services Committee Meeting
11/7/2011 12:55 PM
Rev. Larry Fryer
Department:Clerk of Commission
Caption:Consider a request from Rev. Larry Fryer regarding the naming of
the bridge at 5th and 7th as The Children Memorial Bridge.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
11/7/2011 12:55 PM
Water & Wastewater Rate Study Contract Award with Galardi Rothstein Group RFQ #11-056
Department:Utilities, Tom Wiedmeier, Director
Caption:Authorize the award and execution of a contract with the Galardi
Rothstein Group for a Water and Wastewater Rate Study (RFQ
#11-056) in the amount of $199,520.
Background:The Augusta Commission, in its April 19, 2011 meeting,
authorized the Utilities Department to proceed with negotiations
with Galardi Rothstein Group to provide services for a study of
Augusta Utilities Water and Wastewater rates . After several
scoping and negotiation sessions, the process is completed. Based
on the scoping and negotiations, we are recommending the
authorization of the award and execution of a contract to have the
work performed.
Analysis:The compensation being recommended represents a reasonable fee
for the services to be provided.
Financial Impact:The costs for the Water and Wastewater Rate Study are budgeted
under account number 507043490-5212999 / 81100010-5212999
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the award and
execution of a contract with the Galardi Rothstein Group for a
Water and Wastewater Rate Study (RFQ #11-056) in the amount
of $199,520.
Funds are Available
in the Following
Accounts:
507043490-5212999 / 81100010-5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 6
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6