HomeMy WebLinkAbout2011-10-10-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 10/10/2011- 12:55 PM
ENGINEERING SERVICES
1. Receive as information the purchase of 2 additional AV Carts
for the Augusta Judicial Center and John H. Ruffin, Jr.
Courthouse from sole source TSAV in the amount of
$53,667.62.
Attachments
2. Approve Capital Project Budget 323-041110-296823308 with
Rhythm Engineering in the amount of $74,300.00 to provide
InSync adaptive traffic control system. Funds are available in
the project account for the Engineering Department.
Attachments
3. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Elderberry Subdivision Section 4.
Attachments
4. Approve emergency construction services for repairing sections
of storm conveyance system and sidewalks in the amount of
$28,809.00 for Horizon Construction, funded from SPLOST
Phase VI account number 328-041110-5414110/211828001-
5414110 as requested by the Augusta Engineering Department.
Attachments
5. Receive report from the General Counsel regarding the
attachment of garbage fees to the property tax bills and
information from the Solid Waste Director concerning the
number of customers with full disability exemptions who pay
only for garbage and street lights and any adjustments that can
be made for them. (Referred from September 26 Engineering
Services Committee)
Attachments
6. Approve reallocation of $1,250,000 from Martin Luther King
Drive (SPLOST VI – District 2), and $1,075,100 from Old
Savannah Road (Gordon Highway to 56 Highway) (SPLOST
III – District 2) to the Hyde Park/Wilkerson Gardens Drainage
Improvements Project to fully-fund design and initial phases of
Attachments
www.augustaga.gov
land acquisition and resident relocations. Also approve
adoption of the Uniform Relocation Assistance and Real
Property Acquisition Policies Act of 1970 for this Project as
requested by AED .
7. Approve CPB # 323-041110-296823603, Supplemental
Agreement Number Three, and Change Number Two with
Hussey, Gay, Bell and DeYoung, Inc. in the amount of
$31,410.00 for Marvin Griffin Road Improvements. Funds are
available in project account as requested by AED.
Attachments
8. Approve Capital Budget Change Number One and Change
Order One for additional and modified site drainage
improvements in the amount of $80,262.00 to Jeffery Harris
Trucking, Inc. on National Avenue @ New Savannah Road
Pipe Replacement project. Funding will be from SPLOST VI
Grading and Drainage as requested by AED.
Attachments
9. Consider a request from The First Tee of Augusta regarding an
adjustment of their monthly water rate and report from staff
regarding the water usage at other golf courses. (Referred from
September 26 Engineering Services Committee)
Attachments
10. Discuss the Utilities Reorganization Plan.
Attachments
Engineering Services Committee Meeting
10/10/2011 12:55 PM
AJC AV Carts
Department:Recreation, Parks and Facilities - Facilities Management
Caption:Receive as information the purchase of 2 additional AV Carts for
the Augusta Judicial Center and John H. Ruffin, Jr. Courthouse
from sole source TSAV in the amount of $53,667.62.
Background:The original design intent for the Judicial Center was for all the
courtrooms to have the audio visual equipment installed in all of the
courtrooms. In an effort to economize funding to be expended the choice
was made to limit the permanent AV installations to only the major
courtrooms and provide two (2) mobile carts that could be moved about
smaller courtrooms requiring AV capabilities. The current caseloads the
courts are handling weekly have placed an additional need on the ability
to provide the services provided by the state of the art audio visual
equipment in more courtrooms daily than was initially planned.
In accordance with a request by the Courts, two additional carts have
been ordered from TSAV. Due to the high demand placed on the
existing audio-visual equipment for display of documents/evidence,
coordination of recording systems for court reporting, the provision of
amplified sound, and the playing of recorded audio visual testimony, the
courts requested two (2) additional carts. TSAV supplied the equipment
for the original carts. In order to insure component compatibility, the
additional carts were ordered from this same firm as a sole source.
Analysis:The Audio-Visual specialized equipment that is in place is
supporting the courts daily meets technical requirements
extremely well but there is a need to provide two (2) additional
mobile AV carts to fulfill the needs of the caseloads being handled
in the Judicial Center courtrooms. To provide the appropriate and
consistent technology the Courtrooms need the additional mobile
AV carts. This is a documented Sole Source equipment request.
Financial Impact:Cost of $53,667.62 for two (2) additional Audio visual mobile
carts. Funding availability exists in the projected savings from the
original budget which was planned to cover the costs to purchase
these additional mobile AV carts, as needed.Cover Memo
Item # 1
Alternatives:1. Receive as information the purchase of 2 additional AV Carts
for the Augusta Judicial Center and John H Ruffin, Jr. Courthouse
from sole source TSAV in the amount of $53,667.62. 2. Do not
receive as information
Recommendation:Receive as information the purchase of 2 additional AV Carts for
the Augusta Judicial Center and John H Ruffin, Jr. Courthouse
from sole source TSAV in the amount of $53,667.62.
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-
1120/5212999; JL – 209251104/5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1 \nPage 1 of 4
Item # 1
Attachment number 1 \nPage 2 of 4
Item # 1
Attachment number 1 \nPage 3 of 4
Item # 1
Attachment number 1 \nPage 4 of 4
Item # 1
Attachment number 2 \nPage 1 of 1
Item # 1
Attachment number 3 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Bobby Jones Expressway
Department:Abie L. Ladson
Caption:Approve Capital Project Budget 323-041110-296823308 with
Rhythm Engineering in the amount of $74,300.00 to provide
InSync adaptive traffic control system. Funds are available in the
project account for the Engineering Department.
Background:The proposed adaptive traffic control system is identical not only
to the system currently operating along Wrightsboro Road but,
also currently being installed along Washington Road and Gordon
Highway. The system utilizes state-of-the-art sensor technology,
image processing, and artificial intelligence to automatically
optimize local traffic signals and provides coordination for the
arterial according to real-time traffic demand, thus, eliminating the
need for static signal timing and coordination plans Along Bobby
Jones Expressway, it is proposed to install these systems at the
intersections of the Wal-Mart Driveway and Old Trail Road/Sams
Club. These systems will be interconnected with the systems
being installed by Columbia County at Rose Lane and
Washington Road, thereby creating an adaptive traffic corridor
between Washington Road and I-20. The resulting system will
result in improved traffic operations and reduced fuel usage
through a major commercial corridor in Richmond County.
Analysis:
Financial Impact:Rhythm Engineering has proposed a total cost of $74,300.00 and
funds are available in the project utilities account to be transferred
to the project traffic infrastructure account.
Alternatives:Approve Capital Project Budget 323-041110-296823308 with
Rhythm Engineering in the amount of $74,300.00 to provide
InSync adaptive traffic control system. Funds are available in the
project account for the Engineering Department.
Recommendation:Approve Cover Memo
Item # 2
Funds are Available
in the Following
Accounts:
323-041110-5414910/296823308-5414910
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1 \nPage 1 of 5
Item # 2
Attachment number 1 \nPage 2 of 5
Item # 2
Attachment number 1 \nPage 3 of 5
Item # 2
Attachment number 1 \nPage 4 of 5
Item # 2
Attachment number 1 \nPage 5 of 5
Item # 2
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project change is authorized to CPB# 323-041110-2968233308 and authorized
to provide InSync traffic adaptive system traffic control system along Bobby Jones
Expressway at various intersections creating an adaptive traffic corridor between
Washington Road and I-20. Funding is available in the project account to be
transferred to the project traffic infrastructure account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 440,000$
440,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes 3
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 323-041110-296823308
CAPITAL PROJECT BUDGET
BOBBY JONES EXPRESSWAY
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2 \nPage 1 of 2
Item # 2
Augusta-Richmond County, Georgia CPB# 323-041110-296823308
CAPITAL PROJECT BUDGET
BOBBY JONES EXPRESSWAY
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX PHASE III
324-041110-296823308 ($440,000)($440,000)
TOTAL SOURCES:($440,000)($440,000)
USE OF FUNDS
UTILITIES
323-041110-5414510-296823308 $400,000 ($75,000)$325,000
OTHER INFRASTRUCTURE
323-041110-5414910-296823308 $75,000 $75,000
CONTINGENCY
323-041110-6011110-296823308 $40,000 $40,000
TOTAL USES: $440,000 $0 $440,000
Attachment number 2 \nPage 2 of 2
Item # 2
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Elderberry, Section 4 Dedication
Department:Engineering Department-Abie L. Ladson, PE, CPESC
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Elderberry Subdivision Section 4.
Background:The final plat was approved by the Commission on June 21,
2011. The subdivision design and plat for this section, including
the storm drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. Portions of
this subdivision lie within the 100-year flood plain and wetlands,
which are noted on the final plat. Acceptance of said utility deed
shall dedicate, as required, the water and sanitary sewer mains
along with the applicable easements to Augusta, Georgia, for
operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deed and
maintenance agreement, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering, and Augusta
Utilities Departments for Elderberry Subdivision Section 4. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1 \nPage 1 of 1
Item # 3
Attachment number 2 \nPage 1 of 1
Item # 3
Attachment number 3 \nPage 1 of 3
Item # 3
Attachment number 3 \nPage 2 of 3
Item # 3
Attachment number 3 \nPage 3 of 3
Item # 3
Attachment number 4 \nPage 1 of 2
Item # 3
Attachment number 4 \nPage 2 of 2
Item # 3
Attachment number 5 \nPage 1 of 6
Item # 3
Attachment number 5 \nPage 2 of 6
Item # 3
Attachment number 5 \nPage 3 of 6
Item # 3
Attachment number 5 \nPage 4 of 6
Item # 3
Attachment number 5 \nPage 5 of 6
Item # 3
Attachment number 5 \nPage 6 of 6
Item # 3
Attachment number 6 \nPage 1 of 3
Item # 3
Attachment number 6 \nPage 2 of 3
Item # 3
Attachment number 6 \nPage 3 of 3
Item # 3
Attachment number 7 \nPage 1 of 2
Item # 3
Attachment number 7 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Emergency Construction Services –Bid Item 11-157
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve emergency construction services for repairing sections of
storm conveyance system and sidewalks in the amount of
$28,809.00 for Horizon Construction, funded from SPLOST
Phase VI account number 328-041110-5414110/211828001-
5414110 as requested by the Augusta Engineering Department.
Background:Augusta Engineering Department (AED) recently received
complaints concerning storm sewer overflow causing flooding at
private properties and trip hazard at sidewalks in the vicinity of
high foot traffic areas. AED investigated these complaints and
determined that due to the risk of public safety and exposure of
private property to potential water damages, it created an
emergency situation. It warranted immediate action to implement
mitigation measures to minimize public exposure to the
aforementioned hazards. Accordingly, AED developed the scope
of the required work and obtained three bids. However, due to
time constrains, AED could not go through the normal process to
bid this contract.
Analysis:Work was done under an emergency situation that warranted
timely response by the AED to minimize public exposure to
identified hazards, and also minimize the Augusta exposure to
potential liability. AED obtained three bids and selected the
lowest responsible bidder to complete the work. Cost to cover the
Emergency Construction scope of work was $28,809.00.
Financial Impact:Funding is available in the SPLOST Phase VI Grading &
Drainage Account 328-041110-5414110/211828001-5414110 for
this request.
Alternatives:1) Approve Emergency construction services for repairing
sections of storm conveyance system and sidewalks in the amount
of $28,809.00 for Horizon Construction, funded from SPLOST
Phase VI account number 328-041110-5414110/211828001-
5414110 as requested by the Augusta Engineering Department. 2)
Do not approve and identify alternative ways to meet this financial
Cover Memo
Item # 4
obligation.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
328-041110-5414110/211828001-5414110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 14
Item # 4
Attachment number 1 \nPage 2 of 14
Item # 4
Attachment number 1 \nPage 3 of 14
Item # 4
Attachment number 1 \nPage 4 of 14
Item # 4
Attachment number 1 \nPage 5 of 14
Item # 4
Attachment number 1 \nPage 6 of 14
Item # 4
Attachment number 1 \nPage 7 of 14
Item # 4
Attachment number 1 \nPage 8 of 14
Item # 4
Attachment number 1 \nPage 9 of 14
Item # 4
Attachment number 1 \nPage 10 of 14
Item # 4
Attachment number 1 \nPage 11 of 14
Item # 4
Attachment number 1 \nPage 12 of 14
Item # 4
Attachment number 1 \nPage 13 of 14
Item # 4
Attachment number 1 \nPage 14 of 14
Item # 4
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Georgia Johnson
Department:Clerk of Commission
Caption:Receive report from the General Counsel regarding the attachment
of garbage fees to the property tax bills and information from the
Solid Waste Director concerning the number of customers with
full disability exemptions who pay only for garbage and street
lights and any adjustments that can be made for them. (Referred
from September 26 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Attachment number 1 \nPage 1 of 1
Item # 5
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Hyde Park/Wilkerson Gardens Drainage Improvements
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve reallocation of $1,250,000 from Martin Luther King
Drive (SPLOST VI – District 2), and $1,075,100 from Old
Savannah Road (Gordon Highway to 56 Highway) (SPLOST III –
District 2) to the Hyde Park/Wilkerson Gardens Drainage
Improvements Project to fully-fund design and initial phases of
land acquisition and resident relocations. Also approve adoption
of the Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970 for this Project as requested by
AED .
Background:In March of 2009, the Augusta-Richmond County Commission
approved the selection of WK Dickson to complete design for the
Wilkerson Gardens Drainage Improvements project. The
hydraulic and hydrology study for this project revealed that
drainage improvements in Wilkerson Gardens would result in an
increased flow rate of storm water downstream to The Hyde Park
Subdivision and may result in this already-flooding area to flood
more severely and frequently. After several meetings and
discussions with the District Two Commissioner, Administrator,
Hyde Park residents, design consultants, and other City
Departments, it was proposed to bring before the Engineering
Committee and full Commission the option to construct a regional
stormwater detention pond within Hyde Park. The plan would
address both the Wilkerson Gardens and Hyde Park drainage
issues and requires the relocation of Hyde Park residents to other
dwellings not yet determined. . To proceed, the plan requires an
estimated $200,000 for designing the detention pond, $8,000,000
to acquire Hyde Park properties, and $10,000,000 to construct the
Hyde Park Regional Detention Pond and reconstruct the drainage
system in Wilkerson Gardens. With only partial funding, The
Engineering Department recommended applying for a
$10,000,000 low-interest loan through the Georgia Environmental
Facilities Authority (GEFA) and obtaining funds through The
Georgia Emergency Management Agency (GEMA). The request
to apply for the $10,000,000 low interest loan was disapproved by
the Augusta-Richmond County Commission in June 2010 and,
further, GEMA indicated that it is unlikely funding will be
Cover Memo
Item # 6
available for the Hyde Park/Wilkinson Gardens Drainage
Improvements. Presently, the project cannot progress until funds
are available for the detention pond design, and land acquisition
and resident relocations that total $8,200,000.
Analysis:The Department is recommending reallocating funds of
$1,250,000 from SPLOST VI (Martin Luther King Drive), and
$1,075,100 from SPLOST III (Old Savannah Road from Gordon
Highway to 56 Highway) totaling $2,325,100 to the Hyde
Park/Wilkerson Gardens Drainage Improvement Project. This
would increase the total budget to $4,235,100 and fully-fund
design and the initial phases of land acquisition and resident
relocations. The Martin Luther King Drive project is a Phase VI
SPLOST resurfacing project that extends from Old Savannah
Road/Twiggs Street to 15th Street. In 2010, Urban Resurfacing
Funds (SPLOST) were used to resurface this roadway in 2010
thereby allowing the funds to be reallocated. In a concept study
completed by Toole Engineering, Inc., it was recommended that
the existing two-lane cross-section of Old Savannah Road was
sufficient and that widening to a three-lane roadway from Gordon
Highway to 56 Highway was unnecessary. Moreover, this portion
of Old Savannah Road was resurfaced in 2008 as well, which also
justifies this reallocation. Once approved, The City of Augusta,
GA will commence with the following process and schedule
below: PROPOSED PROCESS: NO. ACTIVITY PROPOSED
TIME ESTIMATED COSTS 1. Supplement WK Dickson contract
for the design of the regional detention pond 2 months $0.00 2.
Design detention pond and storm sewer system (Including
permitting process). (NOT CURRENTLY FUNDED) 14 months
$200,000.00 3. Land acquisition and Resident Relocations (NOT
CURRENTLY FUNDED) 48 months $8,000,000.00 4.
Construction (Hyde Park and Wilkerson Gardens) (NOT
FUNDED) **TETBD $10,000,000.00 ESTIMATED COST:
$18,200,000.00 NOTE: (TETBD) To Early to be Determined.
Financial Impact:Currently, $2,000,000 is programmed in SPLOST VI for storm
drainage improvements in Hyde Park. The additional $2,325,100
from Old Savannah Road between Gordon Highway and 56
Highway, and Martin Luther King Boulevard will fully-fund the
design and initial phases of land acquisition and resident
relocations.
Alternatives:1) Approve reallocation of $1,250,000 from Martin Luther King
Drive (SPLOST VI – District 2), and $1,075,100 from Old
Savannah Road (Gordon Highway to 56 Highway) (SPLOST III –
District 2) to the Hyde Park/Wilkerson Gardens Drainage
Improvements Project to fully-fund design and initial phases of
Land acquisition and resident relocations. Also approve adoption
of the Uniform Relocation Assistance and Real Property
Cover Memo
Item # 6
Acquisition Policies Act of 1970 for this project as requested by
AED. 2) Do not approve and continue placing the project on hold
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 323-041110-204823525. This project proposes to reallocate
$1,250,000 from Martin Luther King Drive (SPLOST VI – District 2), and $1,075,100 from Old
Savannah Road (Gordon Highway to 56 Highway) (SPLOST III – District 2) to the Hyde
Park/Wilkerson Gardens Drainage Improvements Project to fully fund design and partially
fund land acquisition and resident relocations.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,075,100$
Special 1% Sales Tax, Phase VI 1,250,000$
2,325,100$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky Creek 2,325,100$ 2nd 2,325,100$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 323-041110-204823525
CAPITAL PROJECT BUDGET
WILKINSON GARDEN AREA ROADWAY DRAINAGE
Deke Copenhaven, Mayor
REALLOCATION
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference
this request, contact Engineering at ext 5070. Thanks
1 of 2 2.19.09
Attachment number 1 \nPage 1 of 2
Item # 6
Augusta-Richmond County, Georgia CPB# 323-041110-204823525
CAPITAL PROJECT BUDGET
WILKINSON GARDEN AREA ROADWAY DRAINAGE
REALLOCATION
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-296823521 ($1,075,100)($1,075,100)
SPECIAL 1% SALES TAX, PHASE VI
328-04110-MARTIN LUTHER KING ($1,250,000)($1,250,000)
TOTAL SOURCES:($2,325,100)($2,325,100)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-204823525 $200,000 $200,000
CONTINGENCY
323-04-1110-6011110-204823525 $2,125,100 $2,125,100
TOTAL USES: $2,325,100 $2,325,100
2 of 2 2.19.09
Attachment number 1 \nPage 2 of 2
Item # 6
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Marvin Griffin Road Improvements-SA3/Change2
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve CPB # 323-041110-296823603, Supplemental
Agreement Number Three, and Change Number Two with
Hussey, Gay, Bell and DeYoung, Inc. in the amount of $31,410.00
for Marvin Griffin Road Improvements. Funds are available in
project account as requested by AED.
Background:The Augusta Engineering Department project consist of widening
Marvin Griffin Road from a 2-lane road to a 4-lane roadway with
curb and gutter, storm sewer system, and sidewalks. The design
and land acquisition are approximately 98% completed. It is
scheduled to bid the first quarter of 2012.
Analysis:In order to complete the construction plans 100%, traffic signal
designs and individual right-of-way parcel maps are required. The
cost to complete the activities is $25,350. The total cost also
includes a fee of $6,060 for the preparation and submittal of the
Tiger Discretionary Grant Program of the American Recovery and
Reinvestment Act of 2009. The grand total fee is $31,410.
Financial Impact:Funds are available in the project contingency to be transferred to
the engineering phase account upon Commission approval.
Alternatives:1) Approve CPB # 323-041110-296823603, Supplemental
Agreement Number Three, and Change Number Two with
Hussey, Gay, Bell and DeYoung, Inc. in the amount of $31,410.00
for Marvin Griffin Road Improvements. Funds are available in
project account as requested by AED. 2) Do not approve and deny
this much needed project.
Recommendation:Approve Alternative Number One.
Funds are Available
in the Following
Accounts:
323-041110-5212115/296823603-5212115
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Hussey, Gay, Bell & DeYoung International, Inc., Consultant, entered into a
contract with Augusta-Richmond County on December 18, 2001, for engineering design services
associated with the Marvin Griffin Road Improvements, Project No. 323-041110-296823603,
File Reference No. 05-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Additional Engineering services needed for traffic signal design at
Doug Barnard and Mike Padgett Highway
It is agreed that as a result of the above modification the contract amount is increased by
$31,410.00 from $177,330.00 to a new total of $208,740.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, Hussey, Gay, Bell & De Young International, Inc., Consultant, hereby
agree to said Supplemental Agreement consisting of the above mentioned items and prices,
and agree that this Supplemental Agreement is hereby made a part of the original contract to
be performed under the specifications thereof, and that the original contract is in full force and
effect, except insofar as it might be modified by this Supplemental Agreement.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Deke S. Copenhaver, Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project umber(s): 323-041110-296823603
Supplemental Agreement umber: 3
Purchase Order umber: 57943
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 7
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized to CPB#323-041110-296823603. This project is for
Supplemental Agreement Number Three for Hussey, Gay, Bell & DeYoung, Inc
in the amount of $31,410.00 to be funded from the project contingency account
signal design for the reconstruction of the existing signals at Doug Barnard Parkway
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II 2,091,400$
Special 1% Sales Tax, Phase III 1,375,600$
Augusta Utilities 36,230$
3,503,230$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky, Butler & Phinzy Swamp 3,503,230$ 1st & 2nd 3,503,230$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Honorable Deke Copenhaver, Mayor
(S.R. 56 to S.R. 56 Spur)
transferred to the engineering account for the AED. This agreement is for traffic
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER TWO
and Mike Padgett Highway.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution.
For information reference this request, contact Engineering at ext 5070. Thanks
1 of 4
Attachment number 2 \nPage 1 of 4
Item # 7
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER TWO
Copy-Procurement Department
2 of 4
Attachment number 2 \nPage 2 of 4
Item # 7
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER TWO
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-041110-0000000-000000000 ($1,375,600) ($1,375,600)
322-041110-0000000-000000000 ($2,091,400) ($2,091,400)
507043410-5212115-80900030 $0
TOTAL SOURCES: ($3,467,000) ($3,467,000)
USE OF FUNDS
ADVERTISING
323-041110-5233119-296823603 $2,000 $2,000
ENGINEERING
323-041110-5212115-296823603 $150,000 $31,450 $181,450
RIGHT OF WAY
323-041110-5411120-296823603 $150,000 $150,000
RAILROAD PERMIT
323-041110-5414610-296823603 $30,000 $30,000
CONSTRUCTION
323-041110-5414110-296823603 $2,850,000 $2,850,000
AUGUSTA UTILITIES
507043410-5212115-80900030
OTHER FUNDING $36,230
CONTINGENCY
323-041110-6011110-296823603 $285,000 ($31,450) $253,550
TOTAL USES: $3,467,000 $0 $3,467,000
3 of 4
Attachment number 2 \nPage 3 of 4
Item # 7
Augusta-Richmond County, Georgia
(S.R. 56 to S.R. 56 Spur)
CPB#323-041110-296823603
CAPITAL PROJECT BUDGET
MARVIN GRIFFIN ROAD
CHANGE NUMBER TWO
4 of 4
Attachment number 2 \nPage 4 of 4
Item # 7
Attachment number 3 \nPage 1 of 3
Item # 7
Attachment number 3 \nPage 2 of 3
Item # 7
Attachment number 3 \nPage 3 of 3
Item # 7
Engineering Services Committee Meeting
10/10/2011 12:55 PM
National Avenue @ New Savannah Road Pipe Replacement - 11-096
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve Capital Budget Change Number One and Change Order
One for additional and modified site drainage improvements in the
amount of $80,262.00 to Jeffery Harris Trucking, Inc. on National
Avenue @ New Savannah Road Pipe Replacement project.
Funding will be from SPLOST VI Grading and Drainage as
requested by AED.
Background:National Ave. @ New Savannah Road pipe replacement project
consisted of replacing a failed CMP with Corrugated Plastic Pipe
(HDPE). During construction under the original contract, AED
discovered additional areas of concern that warranted a change in
materials listed in the original scope. Additional work is needed to
further minimize drainage impacts on the adjacent property and
roadway
Analysis:This project is currently under construction and approximately 30
percent complete. Area drainage conditions and storm sewer close
proximity to roadway warranted modification/addition to the
current pipe replacement plans that resulted in additional work.
Changes include using concrete pipe (RCP) with type 2 backfill
bedding, asphalt parking lot paving and installing a concrete
driveway.
Financial Impact:Funding is available in SPLOST Phase VI Grading & Drainage in
the amount of $80,262.00 upon Commission approval.
Alternatives:1. Approve Capital Budget Change Number One and Change
Order One for additional and modified site drainage
improvements in the amount of $80,262.00 to Jeffery Harris
Trucking, Inc. on National Avenue @ New Savannah Road Pipe
Replacement project. Funding will be from SPLOST VI Grading
and Drainage as requested by AED. 2. Do not approve and
discontinue project without completing needed site improvements.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 8
Funds are Available
in the Following
Accounts:
SPLOST VI 328-04-1110 211828001
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Change Order Number: One Date: September 12,2011
Project Title: National Ave @ New Savannah Road Project
Original Contract Date: 4/19/11 Project Number: 324.041110.201824021
Owner: Augusta , GA County Government P.O. Number: P197525
Contractor: Jeffrey Harris Trucking
The following change order is hereby made to the proposal for the above project:
TOTAL AMOUNT OF THIS CHANGE ORDER $ 80,262.00
Original Contract Amount $47,300.00
Previous Change Order
(Increased / Decreased) n/a
This Change Order
(Increased / Decreased) $ 80,262.00
TOTAL CONTRACT WITH CHANGE ORDER(S) $127,562.00
* * * * * * * * * * * * *
Funding Source/Account Number: SPLOST VI
Submitted By: Date:
Contractor
Submitted By: Date:
Construction Manager
Approved By: Date:
Department Head
Accepted By: Date:
Mayor
Attachment number 1 \nPage 1 of 1
Item # 8
Engineering Services Committee Meeting
10/10/2011 12:55 PM
The First Tee of Augusta
Department:Clerk of Commission
Caption:Consider a request from The First Tee of Augusta regarding an
adjustment of their monthly water rate and report from staff
regarding the water usage at other golf courses. (Referred from
September 26 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 9
Attachment number 1 \nPage 1 of 1
Item # 9
Engineering Services Committee Meeting
10/10/2011 12:55 PM
Utilities Reorganization Plan
Department:Clerk of Commission
Caption:Discuss the Utilities Reorganization Plan.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 10