HomeMy WebLinkAbout2011-09-26-Meeting Agenda
Engineering Services Committee
Meeting
Commission Chamber- 9/26/2011- 1:00 PM
ENGINEERING SERVICES
1. Approve resolution authorizing the condemnation of 1,970
square feet of right-of-way and 1,322 square feet of temporary
construction easement to Richmond County, Georgia.
Attachments
2. Approve Amendment No. 1 to Agreement with ESG
Operations, Inc. to establish the final budget amount for 2011
at $5,503,482.00 and authorize two special projects at a cost of
$2,647,778.00.
Attachments
3. Approve design contract with S.L. King & Associates, Inc. in
an amount not to exceed $100,000 for water line system
upgrades to various areas of Augusta-Richmond
County.
Attachments
4. Presentation by Ms. Georgia Johnson regarding garbage
services. (Referred from September 12 Engineering Services
Committee)
Attachments
5. Approve award of Construction Contract to Mabus Brothers
Construction, Inc., in the amount of $498,565.05 for the Paving
Various Roads, Phase 9 – Contract 4 (Youngblood Dr. &
Youngblood Lane) Project CPB #324-041110-208824001,
subject to receipt of signed contracts and proper bonds as
requested by AED. Funding is available in the project account
and Phase 4 Fund balance.
Attachments
6. Approve a resolution creating street lighting districts.
Attachments
7. Consider a request from The First Tee of Augusta regarding an
adjustment of their monthly water rate and report from staff
regarding the water usage at other golf courses. (Referred from
September 12 Engineering Services Committee)
Attachments
www.augustaga.gov
8. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Walton Hills, Section 8, Phase 2.
Attachments
9. Approve the selection committee’s recommendation to
select R.W. Allen, LLC as the Construction Manager at Risk
for Webster Detention Center – Phase II.
Attachments
10. Approve the request from Jordan, Jones and Goulding, Inc.
(JJG), Supplemental Agreement Request 10, on the Windsor
Spring Road projects, 323-04-299823766 and 323-04-2998786,
for the novation of the contract to reflect the name change from
Jordan, Jones and Goulding, Inc. to Jacobs Engineering Group
Inc. in accordance with the merger that occurred on February
12, 2010 as requested by AED.
Attachments
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Acquisition of right-of-way and temporary construction easement to Richmond County, Georgia from
Georgia Power Company
Department:Engineering Services
Caption:Approve resolution authorizing the condemnation of 1,970 square
feet of right-of-way and 1,322 square feet of temporary construction
easement to Richmond County, Georgia.
Background:The right-of-way and temporary construction easement are granted to
Richmond County to assist Richmond County in construction of
improvements “Marvin Griffin Road Improvement Project, 1633
Marvin Griffin Road.” This is the remaining parcel to be acquired
prior to commencement of this construction.
Analysis:N/A
Financial Impact:Just and adequate estimated to be in the sum of $1,500.00. Said funds
are available from the property right-of-way fund.
Alternatives:Non-condemnation alternatives have been exhausted.
Recommendation:Approve resolution to authorize the Mayor to sign the condemnation
of said right-of-way and temporary construction easement.
Funds are Available
in the Following
Accounts:
Funds Available General Ledger No. 323-04-1110-54.11120 Job
Ledger No. 2968236303-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
AGENDA ITEM ______________
EDITION ______________
DATE: September 14, 2011
TO: The Honorable Deke Copenhaver, Mayor
Members of the Augusta Commission
FROM: Daniel W. Hamilton and Andrew McKenzie, General Counsel
SUBJECT: Acquisition of right-of-way and temporary construction easement to Richmond
County, Georgia from Georgia Power Company
CAPTION: Condemnation of 1,970 square feet of right-of-way and 1,322
square feet of temporary construction easement to Richmond
County, Georgia.
BACKGROUND: This right-of-way and temporary construction easement are
granted to Richmond County to assist Richmond County in
construction of improvements “Marvin Griffin Road Improvement
Project, 1633 Marvin Griffin Road.” This is the remaining parcel to
be acquired prior to commencement of this construction.
ANALYSIS: N/A
FINANCIAL IMPACT: Just and adequate estimated to be in the sum of $1,500.00. Said
funds are available from the property right-of-way fund.
ALTERNATIVES: Non-condemnation alternatives have been exhausted.
RECOMMENDATION: Approve resolution to authorize the Mayor to sign the
condemnation of said right-of-way and temporary construction
easement.
AGENDA DATE: September 26, 2011
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR:_________________________ FOLLOWING ACCOUNTS: ____________
___________________________________
ADMINISTRATOR:____________________ ___________________________________
FINANCE:__________________________
Attachment number 1 \nPage 1 of 1
Item # 1
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Amendment No. 1 to the Contract with ESG Operations, Inc. for the Operation of Water Pollution
Control Facilities
Department:Utilities
Caption:Approve Amendment No. 1 to Agreement with ESG Operations,
Inc. to establish the final budget amount for 2011 at $5,503,482.00
and authorize two special projects at a cost of $2,647,778.00.
Background:On December 16, 2009 Augusta and ESG Operations, Inc. (ESG)
entered into an Agreement for Operations, Maintenance and
Management Services. The Agreement provides that ESG will
prepare an annual amendment to the Agreement which establishes
the budget for the year. Attached is a proposed Amendment No. 1
from ESG, which sets forth a 2011 budget of $5,503,482.00. The
estimated cost of wastewater treatment services for 2011 is
$5,222,232.00. We have also included an allowance of
$281,500.00 to provide for ESG assistance with maintenance as
may be needed at the water treatment facilities and other areas
within our system. In addition to the normal contracted activities
we have requested that ESG provide proposals to manage some
additional work at the Messerly WPCP site. The two projects
included in this proposal are the final paving of all plant roads and
the replacement of plant screening systems. The combined cost of
these two projects is $2,647,778.00.
Analysis:The proposed budget amendment represents a 3.75% increase over
the 2010 budget for this work. A review of these costs supports
the increase based on increased costs in the areas of Personnel,
Utilities, Chemicals and Solids Handling. The two projects
proposed as additional work have been anticipated as projects that
would need to follow the completion of the recent major plant
upgrade. The paving project was part of a scope that was removed
from the upgrade project to allow us to take advantage of an
anticipated cost reduction by not committing to paving prices
during a period of inflated oil pricing. The estimate at the time of
that decision was that the paving would cost approximately $2
Million. Through reduced unit prices and a reduction in scope we
have reduced the cost to $1,048,000.00. The screening upgrade
was originally planned to take place in a future project but recent
improvements to our wastewater collection system have resulted
Cover Memo
Item # 2
in an ability to transport flow to the treatment plant more quickly
during significant storm events. We have observed that the peak
flow rates reaching the plant are greater than anticipated and are
approaching the hydraulic capacity of our current screening
system. We are also seeing increased maintenance costs for the
existing system which is now 28 years old. We believe this
upgrade is necessary to provide the reliability to meet the flow
demands of the facility. The cost of the screening upgrade is
$1,599,778.00. Having these two projects managed by ESG
allows for expedited performance of the work and avoids conflict
with plant operations during construction.
Financial Impact:Operations Contract cost of $5,503,482.00 from account
506043310-5211110; Special Projects cost of $1,048,000.00 from
account 511043420-5412110 / 80311010-5412110 for paving and
$1,599,778.00 from account 511043420-5425210 / 80311020-
5412110 for screening upgrade
Alternatives:No viable alternatives.
Recommendation:We recommend approval of Amendment No. 1 to Agreement with
ESG Operations, Inc. to establish the final budget amount for
2011 at $5,503,482.00 and authorize two special projects at a cost
of $2,647,778.00.
Funds are Available
in the Following
Accounts:
506043310-5211110; 511043420-5412110 / 80311010-5412110;
511043420-5425210 / 80311020-5412110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
MEMORANDUM
1
ESG Operations 2011 Budget Proposal
PREPARED FOR: Allen Saxon, AUD
PREPARED BY: Paul Tickerhoof, ESG
COPIES:
DATE: August 25, 2011
ESG has reviewed last year’s expenditures in an effort to prepare a budget for AUD’s 2011
fiscal year. The following table summarizes 2010’s budget and ESG’s requested 2011
budget.
ESG Budget Comparison
2010 2011 Delta
Personnel Services $ 1,926,234.00 $ 1,981,384.00 $ 55,150.00
Administrative Expenses $ 119,000.00 $ 119,000.00 $ -
Utilities $ 96,000.00 $ 127,200.00 $ 31,200.00
Chemicals $ 399,000.00 $ 419,400.00 $ 20,400.00
Materials & Supplies $ 110,000.00 $ 110,000.00 $ -
Vehicles & Equipment $ 125,000.00 $ 125,000.00 $ -
Outside Services $ 285,000.00 $ 310,000.00 $ 25,000.00
Biosolids Management $ 1,105,000.00 $ 1,150,000.00 $ 45,000.00
Maintenance & Repair $ 300,000.00 $ 300,000.00 $ -
Total Operating Budget $4,465,234.00 $4,641,984.00 $176,750.00
Management &
Administrative Fee (12.5%) $ 558,154.25 $ 580,248.00 $ 22,093.75
Contractor’s Subtotal $5,023,388.25 $5,222,232.00 $198,843.75
Director’s Allowance $250,000.00 $250,000.00 $ -
Management &
Administrative Fee (12.5%) $ 31,250.00 $ 31,250.00 $ -
Director’s Allowance
Subtotal $ 281,250.00 $ 281,250.00 $ -
Total Budget $5,304,638.25 $5,503,482.00 $198,843.75
ESG is confident in maintaining last year’s budget number for most accounts with the
exception of; Personnel Services, Utilities, Chemicals, Outside Services, and Solids Disposal.
The reason for the requested increase is as follows:
Attachment number 1 \nPage 1 of 15
Item # 2
TECHNICAL MEMORANDUM—ESG OPERATIONS 2011 BUDGET PROPOSAL
2
x Personnel Services: ESG has partnered with the Southeastern Natural Sciences
Academy to provide public education programs related to Augusta’s wetlands
treatment system. The Academy’s presence at the site provides strong benefit to
Augusta including maintenance of educational and recreational features of the
treatment wetlands and providing site security. The Academy will also provide
educational programs that Augusta Utilities committed to as part of their original
watershed assessment program. The watershed assessment is currently being
updated, and public education will be a key component of this program. To this end
ESG and AU will share the cost of two Educational Specialists.
x Utilities: An outside lighting service agreement is in place with Georgia Power
whereby they maintain all outside lighting from the base of the pole through the
bulb. As part of the facility upgrade additional lights were installed resulting in a
price increase.
x Chemicals: As part of the facility upgrade sodium hypochlorite generators were
installed to ensure disinfection of the treated effluent. The fail safe for this system in
the event of an equipment failure is to purchase bulk 12.5% sodium hypochlorite.
Therefore, ESG has budgeted 6 loads for use during maintenance of the generation
system.
x Outside Services: The recommended increase is needed to pay for the landscaping
services associated with the new berm and plant installation. Included with this
service is a one year warranty on plants installed at the end of 2010.
x Solids Handling: Maintaining soil pH is an imperative part of managing the
biosolids program. In 2010, ESG under-budgeted this line item and is proposing the
increase to bring the actual usage in-line with field requirements.
ESG’s proposed overall increase for 2011 is 3.75% which is higher than our estimated
increase of 1.45%.
Also, included in Amendment No. 1 as Appendix G & H are additional scopes of service
that resolve unfinished activities at the JB Messerly WPCP. Appendix G provides for
paving of the JB Messerly WPCP that was removed from Parsons scope of service during
the value engineering phase of the project. Appendix H replaces three bar screens that are
at the end of their useful life and require excessive maintenance attention.
We are available at your convenience to clarify our estimate or answer any questions.
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Engineering Services Committee Meeting
9/26/2011 1:00 PM
Approve design contract with S.L. King & Associates, Inc. for water main upgrades in various areas of
Augusta-Richmond County
Department:Utilities
Caption:Approve design contract with S.L. King & Associates, Inc. in an
amount not to exceed $100,000 for water line system upgrades to
various areas of Augusta-Richmond
County.
Background:There are various loctions throughout Augusta where the existing
water system is not sufficient to support adequate fire
protection. This design contract would allow us to begin
the process of upgrading these lines. We anticipate prioritizing
these areas and incorporating construction into our capital
improvements program The requirements of the contract include
the design of upgrades and replacement of various existing water
mains in Augusta-Richmond County. The entire area of upgrade
includes approximately 130,000 linear feet of water main. The
main objective of this design is to provide adequate fire protection
and replace deteriorating water mains serving area businesses and
residences.
Analysis:Individual areas will be let for design on a task-order basis.
Design fees for each area will be negotiated on a time and
materials basis according to the attached rate sheet.
Financial Impact:Phase I not to exceed $100,000. These funds are available from
the following account: 510043410-5212115 / 81100020-5212115
Alternatives:Reject the award of the design contract, which would leave the
existing areas in need of water main upgrades providing
inadequate fire protection, incomplete loops, and deteriorating
water mains.
Recommendation:To award a design contract for the water main upgrades to various
areas of Augusta-Richmond County to S.L. King & Associates,
Inc. for $100,000. Cover Memo
Item # 3
Funds are Available
in the Following
Accounts:
$100,000 from account 510043410-5212115 / 81100020-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
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Attachment number 1 \nPage 1 of 1
Item # 3
1. Fleming Acres
2. Windsor Lake Subdivision
3. Ranch Estates
4. Bedford Heights
5. Broome Road
6. Harding Road
7. Kenny Road
8. Nellie Drive
9. Smokey Road
10. Westbrook Drive
11. Bennock Mill Loop
12. Prince Road
13. Ruffin Road
14. Keys Road
15. Raborn Road
16. Bennock Mill Road
17. Floyd Drive
18. Gravel Pit Road
19. Happy Circle
20. Greens Road
21. Gordon Hwy
22. Wylds Road
23. Hood Road
G A 8 8
D E A N S B RID G E
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15TH
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TOBACCO
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MIM S
PEACH ORCHARD
WINDSOR SPRING
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Attachment number 2 \nPage 1 of 1
Item # 3
Attachment number 3 \nPage 1 of 2
Item # 3
Attachment number 3 \nPage 2 of 2
Item # 3
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Georgia Johnson
Department:Clerk of Commission
Caption:Presentation by Ms. Georgia Johnson regarding garbage services.
(Referred from September 12 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 4
Attachment number 1 \nPage 1 of 1
Item # 4
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Paving Various Roads, Phase 9 – Contract 4-Youngblood Dr & Youngblood Lane Bid 11-119
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve award of Construction Contract to Mabus Brothers
Construction, Inc., in the amount of $498,565.05 for the Paving
Various Roads, Phase 9 – Contract 4 (Youngblood Dr. &
Youngblood Lane) Project CPB #324-041110-208824001, subject
to receipt of signed contracts and proper bonds as requested by
AED. Funding is available in the project account and Phase 4
Fund balance.
Background:Youngblood Dr. & Youngblood Lane is one of several dirt roads
approved for paving in Paving Various Roads, Phase IX. This
project will consist of improving limited drainage and paving
along Youngblood Drive and Youngblood Lane. The contract
time is 120 calendar days.
Analysis:Bids were received on June 22, 2011 with Mabus Brothers
Construction Co., Inc. being the low bidder. The bid results are as
follow: CONTRACTORS BID 1. Mabus Brothers Construction
Co., Inc. $498,565.05 2. Reeves Construction $584,172.35 3.
Blair Construction $635,749.42 It is the recommendation of the
Engineering Department to award this project to Mabus Brothers
Construction Co., Inc.
Financial Impact:Funds are available in the Paving Various Roads, Phase IX
accounts and Phase 4 Fund balance account to be transferred to
the construction budget.
Alternatives:1) Approve award of Construction Contract to Mabus Brothers
Construction in the amount of $498,565.05 for the Paving Various
Roads, Phase 9 – Contract 4 (Youngblood Dr. & Youngblood
Lane) Project CPB #324-041110-208824001, subject to receipt of
signed contracts and proper bonds as requested by AED. Funding
is available in the project account and Phase 4 Fund balance. 2)
Do not approve.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 5
Funds are Available
in the Following
Accounts:
324-041110-208824001/5414110-208824001
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
AUGUSTA-RICHMOND COUNTY, GEORGIA CAPITAL PROJECT BUDGET
PAVING VARIOUS RDS, PHASE IX
CONTRACT -4 YOUNGBLOOD DR
YOUNGBLOOD LANE
CPB#324-041110-208824001
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project is authorized CPB# 324-041110-208824001. This project consist of
of improving limited drainage and paving Youngblood Dr & Youngblood Land from
existing dirt roads in the amount of $498,565.05. Funding for this project is approved
in the project right of way account and will be transferred to the project construction account.
Section 2: The following revenues are available to the Consolidated Government
to complete the project.
Special 1% Sales Tax, Phase IV $1,000,000
Special 1% Sales Tax, Phase IV Fund Balance $130,000
1,130,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $1,130,000 Varies $1,130,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
______________________________________
Deke Copenhaven, Mayor
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For
information reference this request, contact Engineering at ext 5070. Thanks
1 of 2
Attachment number 1 \nPage 1 of 2
Item # 5
AUGUSTA-RICHMOND COUNTY, GEORGIA CAPITAL PROJECT BUDGET
PAVING VARIOUS RDS, PHASE IX
CONTRACT -4 YOUNGBLOOD DR
YOUNGBLOOD LANE
CPB#324-041110-208824001
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-041110-208824001 ($1,000,000)($1,000,000)
SPLOST IV Fund Balance ($130,000)($130,000)
TOTAL SOURCES:($1,000,000)($130,000)($1,130,000)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-208824001
RIGHT OF WAY
324-04-1110-5411120-208824001
ROADS
324-04-1110-5414110-208824001 $1,000,000 $130,000 $1,130,000
Contract 1 $159,837; Contract - 2 $169,847
Contract 3, $299,515; Contract 4-$498,565
TOTAL USES:$1,000,000 $130,000 $1,130,000
2 of 2
Attachment number 1 \nPage 2 of 2
Item # 5
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Wednesday, May 18, 2011 for furnishing:
Bid Item #11-119 Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane for
Engineering Department
Bid Item #11-121 Goshen Lake Drive South Drainage Project for Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non-
refundable for Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane is $100.00 and for
Goshen Lake Drive South Drainage Project is $50.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablueprint.com) at no
charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 31, 2011. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the project.
Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of
documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre Bid Conference will be held on Tuesday, April 26, 2011 @ 11:00 a.m. in the Procurement
Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions must be
submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the
Procurement Department by Friday, April 29, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be
received by mail or hand delivered.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These
requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE)
requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws.
Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining
the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a
DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of
funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 31, April 7, 14, 21, 2011
Metro Courier April 6, 2011
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2 \nPage 1 of 1
Item # 5
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Attachment number 3 \nPage 1 of 1
Item # 5
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Item # 5
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Street Lighting 8/2011
Department:Engineering/Traffic
Caption:Approve a resolution creating street lighting districts.
Background:The Engineering Department has been petitioned by the citizens
requesting street lighting in their neighborhood pursuant to a 1971
Commission Resolution authorizing the creating of Street
Lighting Districts. The petitioners agree to pay for all costs
associated with the installation, ongoing maintenance and energy.
Analysis:Currently, street lighting is non-existing in these areas. Street
lighting has been an effective measure to increase pedestrian and
vehicular safety, assist in crime prevention, and to promote
businesses and community pride.
Financial Impact:: Street Lighting Districts are funded by a self supporting fund.
Street Lighting charges vary based on the type lighting requested
or required, billable front footage, and light wattage and spacing.
Costs for the subject districts follow: Lighting District No.329D
Manchester Lighting District No. 103F Pinnacle Place
Alternatives:
Recommendation:Approve Districts
Funds are Available
in the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNTS:
2760416105233111/Legal Advertising
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Cover Memo
Item # 6
Clerk of Commission
Cover Memo
Item # 6
Engineering Services Committee Meeting
9/26/2011 1:00 PM
The First Tee of Augusta
Department:Clerk of Commission
Caption:Consider a request from The First Tee of Augusta regarding an
adjustment of their monthly water rate and report from staff
regarding the water usage at other golf courses. (Referred from
September 12 Engineering Services Committee)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available
in the Following
Accounts:
REVIEWED AND APPROVED BY:
Cover Memo
Item # 7
Attachment number 1 \nPage 1 of 1
Item # 7
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Walton Hills, Section 8, Phase 2
Department:Engineering Department-Abie L. Ladson, P.E., CPESC
Caption:Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering and Augusta
Utilities Departments for Walton Hills, Section 8, Phase 2.
Background:The final plat was approved by the Commission on March 15,
2011. The subdivision design and plat for this section, including
the storm drain system, have been reviewed and accepted by our
engineering staff and the construction has been reviewed by our
inspectors. The Utilities Department has inspected and reviewed
the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are
no wetlands or 100-year flood plain boundaries involved in this
section. Acceptance of said utility deed shall dedicate, as required,
the water and sanitary sewer mains along with the applicable
easements to Augusta, Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the
County system and after the 18-month maintenance warranty by
the developer/contractor for the roads and storm drainage has
expired, all future maintenance and associated costs will be borne
by Augusta, Georgia. By acceptance of the utility deed and
maintenance agreement, all future maintenance and associated
costs for water and sanitary sewer installations will be borne by
Augusta, Georgia, and positive revenue will be generated from the
sale of water and sanitary sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreements, and
road resolutions submitted by the Engineering, and Augusta
Utilities Departments for Walton Hills, Section 8, Phase 2. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.Cover Memo
Item # 8
Funds are Available
in the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
9/26/2011 1:00 PM
Webster Detention Center, Phase II
Department:Tom F. Beck, Director, Recreation, Parks and Facilities
Caption:Approve the selection committee’s recommendation to
select R.W. Allen, LLC as the Construction Manager at Risk for
Webster Detention Center – Phase II.
Background:During the Programming Phase of the project, a Request for
Qualifications (RFQ) was prepared to solicit qualification
statements and proposals for Construction Management at Risk
Services for Webster Detention Center – Phase II.
Analysis:We received four (4) compliant responses for the Phase I
qualifications submittals, after these were evaluated by the
selection committee, all four (4) firms were selected to participate
in the Phase II Interviews. After the Phase II Interviews were
completed and scored, the fees for the General Conditions Costs,
Preconstruction Services and Construction Management Fees
were opened and scored according to the scoring matrix included
in the Phase II submittal requirements. The selection committee
has completed the evaluation of the Phase I and Phase II
submittals from the Construction Manager at Risk Firms and
hereby recommends that Augusta, Georgia select R.W. Allen as
the Construction Manager at Risk for Webster Detention Center –
Phase II.
Financial Impact:The total amount of $921,852.50 for the General Conditions,
Preconstruction Services and Management Fees is included in the
overall total project budget of $16,990,000.00.
Alternatives:1. Approve the selection committee’s recommendation to select
R.W. Allen, LLC as the Construction Manager at Risk for
Webster Detention Center – Phase II. 2. Select a different method
of procuring the Construction Management at Risk services and
award the total contract to a lump sum bidder, which will delay
the completion date of the project and increase the total project
costs.
Cover Memo
Item # 9
Recommendation:#1. Approve the selection committee’s recommendation to select
R.W. Allen, LLC as the Construction Manager at Risk for
Webster Detention Center – Phase II.
Funds are Available
in the Following
Accounts:
GL – 328-03-1130; JL - 210356004
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
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Item # 9
Engineering Services Committee Meeting
9/26/2011 1:00 PM
Windsor Spring Road, Phase IV & V (novation of contract)
Department:Abie L. Ladson, PE, CPESC, Director
Caption:Approve the request from Jordan, Jones and Goulding, Inc. (JJG),
Supplemental Agreement Request 10, on the Windsor Spring
Road projects, 323-04-299823766 and 323-04-2998786, for the
novation of the contract to reflect the name change from Jordan,
Jones and Goulding, Inc. to Jacobs Engineering Group Inc. in
accordance with the merger that occurred on February 12, 2010 as
requested by AED.
Background:These are Georgia Department of Transportation (GDOT) projects
that will widen and reconstruct Windsor Spring Road to 4 lanes
with a 19’ raised median from State Route 88 in Hephzibah to
Tobacco Road and replace the bridges over Norfolk Southern
Railroad and Spirit Creek. Augusta-Richmond County and GDOT
entered into an agreement on April 6, 1999 which stated that
Augusta-Richmond County would be responsible for preliminary
engineering activities. The Engineering Department entered into
an agreement with JJG on June 27, 2001 to provide these services.
Analysis:On April 6, 1999 Augusta-Richmond County (ARC) entered into
an agreement with GDOT which stated that ARC would be
responsible for providing the preliminary engineering activities on
the Windsor Spring Road Section IV and Section V projects. On
June 27, 2001 ARC entered into an agreement with JJG to provide
these services. On February 12, 2010 JJG merged with Jacobs
Engineering Group Inc. The contract that JJG has with Augusta-
Richmond County Engineering Department to provide
engineering support activities on the Windsor Spring Road
Section IV and Section V projects was not affected by the merger.
It is the desire of the Engineering Department and Jacobs
Engineering Group to novate the contract to reflect the name
change.
Financial Impact:N/A
Alternatives:Approve the request from Jordan, Jones and Goulding, Inc. (JJG),
Supplemental Agreement Request 10, on the Windsor Spring
Cover Memo
Item # 10
Road projects, 323-04-299823766 and 323-04-2998786, for the
novation of the contract to reflect the name change from Jordan,
Jones and Goulding, Inc. to Jacobs Engineering Group Inc. in
accordance with the merger that occurred on February 12, 2010 as
requested by AED.
Recommendation:Approve Alternate 1
Funds are Available
in the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
(SA02 – For changes greater than $20,000) March 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County
Project Number(s): 323-041110-299823766 & 323-041110-299823786
GDOT Number (s):
STP00-7007-00 (006) & STP00-1105-00 (004)
PI 250610 & 254320
Supplemental Agreement
Number: 10
Purchase Order Number: 53296
WHEREAS, We, Jordan, Jones and Goulding, Inc., Consultant, entered into a contract with Augusta-
Richmond County on June 27, 2001, for engineering design services associated with the improvements to
Windsor Spring Road Improvements Section IV & Section V, projects STP00-7007-00 (006) & STP00-1105-
00 (004), File Reference No. 11-014 (A), and
WHEREAS, Consultant has since become a wholly owned subsidiary of Jacobs Engineering Group Inc.
(“Jacobs”) and has begun the process of consolidating its operations with same, and
WHEREAS, We, the City of Augusta-Richmond County, desire to approve the assignment and transfer of the
Agreement and the obligations contained therein to Jacobs, and
WHEREAS, the parties wish to finalize the assignment of the agreement as further outlined in the following
Supplemental Agreement to-wit:
1. Change of Contracting Entity: the definition of “Consultant” as used in the Agreement shall be
changed from “Jordan, Jones and Goulding, Inc.” to “Jacobs Engineering Group Inc.”
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Jacobs Engineering Group Inc., Consultant, as successor in interest to Jordan, Jones
and Goulding, Inc. and Augusta-Richmond County hereby agree to said Supplemental Agreement consisting
of the above mentioned item, and agree that this Supplemental Agreement is hereby made a part of the
original contract to be performed under the specifications thereof, and that the original contract is in full
force and effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY JACOBS ENGINEERING GROUP INC.
AUGUSTA, GEORGIA
Mayor Deke S. Copenhaver
Approved Date: Approved Date:
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1 \nPage 1 of 1
Item # 10