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Home My WebLink About2011-07-25-Meeting AgendaEngineeringServicesCommittee Meeting CommissionChamber-7/25/2011-1:00PM ENGINEERINGSERVICES 1.Authorize Georgia Power Company to proceed with the necessary procurement, underground rough-in, and timely installationofsitelightingfortheexpansionpar kinglot.The costis$124,300.00includingtrenching,undergroun dconduit, wiring,installationofdecorativepolesandlights forthenew parking lot serving the Judicial Center and John H Ruffin Courthouse. Attachments 2.AwardsubjectcontracttotheAllen+BatchelorCon struction Companyintheamountof$1,173,032.00forthereno vationsto theCustomerServicesMeteringDivisionBuildingfo rAugusta UtilitiesDepartment. Attachments 3.ApprovethecontractwithCooksDirect,Inc.inthe amountof$ 25,849.44forthepurchaseofFoodTraysandFoodC arts(Bid Item #11-132) for the Charles B. Webster Detention Center Expansion.Thisisthelowbid. Attachments 4.ConsiderarequestfromtheDowntownDevelopmentAu thority fortheCitytomatchaDOTEnhancementGranttoco mplete theJamesBrownBlvd.StreetscapePhase2. Attachments 5.Discuss the upcoming garbage contracts. (Requested by CommissionerCoreyJohnson) Attachments 6.Consider a request by Descendants of the Signers of the Declaration of Independence Inc. to place a plaqu e at the Signer’sMonumentonGreeneStreet. Attachments 7.ApproveandauthorizeAugustaEngineeringDepartmen t(AED) toaccepttheproposalfromEMCEngineeringtoprov idedesign andregulatorypermittingprofessionalservicesfor RockyCreek Basin & Flood Hazard Mitigation project in the amou nt of Attachments www.augustaga.gov $350,000, subject to receipt of signed professional services contract. 8.Approvetheselectioncommittee’srecommendationtoissuea contract to Johnson, Laschober & Associates, P.C. f or Professional Design Services fortheNew Webster De tention Center,PhaseII. Attachments 9.AuthorizetheEngineeringDepartmenttoapproveCPB #323- 041110-299823786, Change Number Nine andSupplemental AgreementNumberNinefromJacobsEngineeringGroup ,Inc. (JEG)intheamountof$37,141forthepurposeofp reparinga newNoiseStudytocomplywithGDOTGuidelineswhic hwent intoeffectJuly13,2011;prepareanEcologyAdden dumwhich will incorporate determinations of waters of the st ate in accordancewithanEPDsitevisit;andincorporate thesenew studiesintotheenvironmentaldocumentwhichwill havetobe re-evaluated and approved by the Georgia Department of Transportation (GDOT) and Federal Highway Administr ation (FHWA)sostateandfederalfundscanbeusedtofu ndtheright ofwayacquisitiononWindsorSpringRoadSectionV ,ARC project.Fundsareavailableintheprojectengin eeringaccount. Attachments EngineeringServicesCommitteeMeeting 7/25/20111:00PM AJC-AdditionalParkingArea-ExteriorSiteLighti ngPackage Department:Recreation,ParksandFacilitiesDepartment-Facil ities Management Caption:AuthorizeGeorgiaPowerCompanytoproceedwiththe necessary procurement,undergroundrough-in,andtimelyinsta llationofsite lightingfortheexpansionparkinglot.Thecostis $124,300.00 includingtrenching,undergroundconduit,wiring,i nstallationof decorativepolesandlightsforthenewparkinglot servingthe JudicialCenterandJohnHRuffinCourthouse. Background:GeorgiaPowerwasselectedasthelightingsystemp roviderfor theJudicialCenter.HeeryInternationalhelddiscu ssionswith GeorgiaPoweroverthepasttwomonthsworkingout detailsfora parkinglotlightinginstallationthatwillreflect thesamequalityof theirsitelightingatthenewAugustaJudicialCen ter.-JohnH. RuffinJr.Courthouse Analysis:GeorgiaPowerwasfoundtohaveprovidedtheleast expensive turn-keyoperationforinstallingandmaintainingt heexterior parkinglotlightingatthenewparkinglot.Thepo lesandlights willcoordinatewiththeexistingstreetscapelight inginthe downtownareaandatthenewAugustaJudicialCente r.The ScopeofWorkincludestrenching,cable,conduit,d irectwire, poleandlightinstallationandiswithinthebudge tedamountthat wasestimatedforthisphaseoftheworkattheadd itionalparking lotarea. FinancialImpact:Theamountforupfrontcostsfortheparkinglotsi telightingis $124,300.00.TheGeorgiaPowerpackageincludesag overnment monthlyratefeeforenergyandlifetimemaintenanc ewarrantyof thetotalinstallationfor$841.73 Alternatives:1.AuthorizeGeorgiaPowerCompanytoproceedwith the necessaryprocurement,undergroundrough-in,andti mely installationofsitelightingfortheexpansionpar kinglot.Thecost is$124,300.00includingtrenching,undergroundcon duit,wiring, installationofdecorativepolesandlightsforthe newparkinglot servingtheJudicialCenterandJohnHRuffinCourt house.2.Cover Memo Item # 1 Awardtothealternateestimatefor$138,400.00and receiveonlya oneyearwarrantyonthesitelighting. Recommendation:AuthorizeGeorgiaPowerCompanytoproceedwiththe necessary procurement,undergroundrough-in,andtimelyinsta llationofsite lightingfortheexpansionparkinglot.Thecostis $124,300.00 includingtrenching,undergroundconduit,wiring,i nstallationof decorativepolesandlightsforthenewparkinglot servingthe JudicialCenterandJohnHRuffinCourthouse. FundsareAvailable intheFollowing Accounts: FUNDSAREAVAILABLEINACCOUNT:JudicialCenter:GL –324-05-1120;JL-201150500 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 1 Item # 1 Attachment number 2 Page 1 of 1 Item # 1 From:Steve Heyward To:Marion L. Johnson Cc:John Lukens; Jeff Buser Subject:Augusta Richmond County Judicial Center Overflow Parking Lot Project Date:Tuesday, July 05, 2011 10:41:13 AM Lindsey, after our review of the revised site lighting requirements, including approx. 30 decorative light poles and approx. 41 decorative light fixtures, our revised site lighting budget is $138,400.00. Thank you and please let me know if we can be of additional service. STEVE HEYWARD Vice President 981 East Freeway Drive | Conyers, Georgia 30094 Phone 770.483.9299 | Fax 770.602.4455 | Toll Free 877.301.7409 | Mobile 404-787-5169 sheyward@pottsco.com | www.pottsco.com Please consider the environment before printing this email Attachment number 3 Page 1 of 1 Item # 1 EngineeringServicesCommitteeMeeting 7/25/20111:00PM ApproveDesign/BuildContractfortheRenovationst otheCustomerServicesMeteringDivisionBuilding forAugustaUtilitiesDepartment. Department:TomWiedmeier,DirectorAugustaUtilitiesDepartmen t Caption:AwardsubjectcontracttotheAllen+BatchelorCon struction Companyintheamountof$1,173,032.00forthereno vationsto theCustomerServicesMeteringDivisionBuildingfo rAugusta UtilitiesDepartment. Background:Allen+BatchelorConstructionCompanyhasbeenapp rovedby theAugustaCommissiontoprovideDesign/Buildserv icesfor renovationstoournewmeteringfacilityat1832Wy lds Road.Thispropertywaspurchasedin2010,andisa djacenttoour ConstructionandMaintenancefacility.Thisbuildin gwillalso houseInformationTechnology’sDisasterRecoverySi te. Analysis:Aconceptualdesignandbudgetaryestimatehasbeen prepared independentlybyGodefroyandAssociates.Thenegot iatedfeeis consistentwiththisestimate. FinancialImpact:Fundingforthisdesign/buildprojectwillbefunde dbyaccount 506043210-5413120. Alternatives:Noalternativesarerecommended. Recommendation:AugustaUtilitiesDepartmentrecommendstheCommiss ionaward subjectdesign/buildcontracttoAllen+Batchelor Construction Companyintheamountof$1,173,032.00. FundsareAvailable intheFollowing Accounts: Currentfundingfortheprojectisprovidedundera ccount: 506043210-5413120. REVIEWEDANDAPPROVEDBY : Cover Memo Item # 2 Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 14 Item # 2 Attachment number 1 Page 2 of 14 Item # 2 Attachment number 1 Page 3 of 14 Item # 2 Attachment number 1 Page 4 of 14 Item # 2 Attachment number 1 Page 5 of 14 Item # 2 Attachment number 1 Page 6 of 14 Item # 2 Attachment number 1 Page 7 of 14 Item # 2 Attachment number 1 Page 8 of 14 Item # 2 Attachment number 1 Page 9 of 14 Item # 2 Attachment number 1 Page 10 of 14 Item # 2 Attachment number 1 Page 11 of 14 Item # 2 Attachment number 1 Page 12 of 14 Item # 2 Attachment number 1 Page 13 of 14 Item # 2 Attachment number 1 Page 14 of 14 Item # 2 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until 11:00 a.m. Friday, February 25, 2011 FOR FURNISHING: RFQ Item #11-100 Renovations of the Customer Services Metering Division Building for Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Imaging Technologies. The fees for the plans and specifications which are non-refundable is $40.00 Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through Imaging Technologies (706 724-7924) beginning Thursday, January 13, 2011. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre-Qualification Meeting will be held on Tuesday, February 8, 2011 @ 10:00 a.m. in the Procurement Department 530 Greene Street, Room 605. All questions must be submitted in writing to the office of the Procurement Department by Thursday, February 10, 2011 @ 5:00 p.m. by fax at 706-821-2811 or by email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle January 13, 20, 27, February 3, 2011 Metro Courier January 19, 2011 cc: Tameka Allen Interim Deputy Administrator Tom Wiedmeier Utilities Department Jerry Delaughter Utilities Department Joe Holland Utilities Department Attachment number 2 Page 1 of 1 Item # 2 VENDORS Attachment B Bidders Form Addendum Original 7 Copies ALLEN BATCHELER 1063 FRANKE IND AUGUSTA GA 30909 YES YES YES YES YES BLANCHARD & CALHOUN 2743 PERIMETER PKWY AUGUSTA GA 30909 YES YES YES YES YES GASKIN CONSTRUCTION CO INC 1527 CRESCENT DRIVE AUGUSTA GA 30909 YES YES YES YES YES S.D. CLIFTON CONSTRUCTION INC 4324 WHEELER ROAD MARTINEZ GA 30907 YES YES YES YES YES BR WALDEN CONSTRUCTION CO 2320 WALDEN DRIVE AUGUSTA GA 30909 CONTRACT MANAGEMENT 1827 KILLINGSWORTH ROAD AUGUSTA GA 30904 GREENE AND BURDETTE 1810 E WYLDS ROAD AUGUSTA GA 30909 JUTCO INC 1875 POLO ROAD AUGUSTA GA 30904 LARRY MCCORD DESIGN-BUILD 2016 HIGHLAND AVENUE AUGUSTA GA 30904 STEWART CORBITT GENERAL CONT 146 RAILROAD STREET THOMSON GA 30824 TURNER MECH INC 1347 ATOMIC ROAD BEECH ISLAND SC 29242 DABBS-WILLIAMS GC 319 S WALNUT STREET STATESBORO GA 30459 JLA 1296 BROAD STREET AUGUSTA GA 30901 RCN CONTRACTING 1115 FRANKIE PLACE COURT AUGUSTA GA 30909 STUDIO 3 DESIGN GROUP 1617 WALTON WAY AUGUSTA GA 30904 RFQ Item #11-100 Renovations of the Customer Services Metering Division Building for the City of Augusta - Utilities Department RFQ Due: Friday, February 25, 2011 @ 11:00 a.m. Page 1 of 1 Attachment number 3 Page 1 of 1 Item # 2 Evaluation Criteria PTS ALLEN BATCHELER 1063 FRANKE IND AUGUSTA GA 30909 BLANCHARD & CALHOUN 2743 PERIMETER PKWY AUGUSTA GA 30909 GASKIN CONSTRUCTION CO INC 1527 CRESCENT DRIVE AUGUSTA GA 30909 S.D. CLIFTON CONSTRUCTION INC 4324 WHEELER ROAD MARTINEZ GA 30907 1. Make-up of each design build consortium 10 9.7 8.7 6.3 7.3 2. Resources of each consortium 10 9.0 7.3 6.3 7.3 3. Experience in design and construction 25 21.0 19.0 16.0 17.0 4. Technical, process and operational expertise 20 17.0 16.0 13.7 15.7 5. Financial strength Pass/ Fail P P P P 6. References 10 9.0 9.0 9.0 9.0 7. Project Approach 10 8.0 6.7 6.3 7.7 8. Performance and Operation 10 8.7 7.7 7.3 7.7 9. Proximity to Augusta Within Augusta Richmond County - 5 pts Within the CSRA - 4 pts Within Georgia - 3 pts Within SE United States - 2 pt (includes AL, TN, NC, FL) All Others - 1pt 5 5.0 5.0 5.0 4.0 Total 100 87.3 79.3 70.0 75.7 Cumulative Evaluation Sheet - RFQ Item #11-100 Renovations of the Customer Services Metering Division Building for the City of Augusta - Utilities Department Attachment number 4 Page 1 of 1 Item # 2 Attachment number 5 Page 1 of 1 Item # 2 Attachment number 6 Page 1 of 2 Item # 2 Attachment number 6 Page 2 of 2 Item # 2 Attachment number 7 Page 1 of 4 Item # 2 Attachment number 7 Page 2 of 4 Item # 2 Attachment number 7 Page 3 of 4 Item # 2 Attachment number 7 Page 4 of 4 Item # 2 Attachment number 8 Page 1 of 2 Item # 2 Attachment number 8 Page 2 of 2 Item # 2 EngineeringServicesCommitteeMeeting 7/25/20111:00PM CBWDC-FoodTraysandFoodCarts Department:Recreation,Parks,andFacilitiesDepartment-Faci lities Management Caption:ApprovethecontractwithCooksDirect,Inc.inthe amountof$ 25,849.44forthepurchaseofFoodTraysandFoodC arts(Bid Item#11-132)fortheCharlesB.WebsterDetention Center Expansion.Thisisthelowbid. Background:ThiscontactwillprovideadditionalFoodTraysand FoodCarts fortheWebsterDetentionCenterExpansionforthe Sheriff’s Officestaffandoperationofthefacility.Thecon structionofthe renovationsandadditionstotheWebsterDetention Centerwas approvedbytheCommissiononNovember5,2008. Analysis:ThisContractwillprovidetherequiredadditional FoodTraysand FoodCartsfortheadditionalinmatesthatwillbe housedinthe Male,FemaleandMedical/MentalHealthbuildingadd itions.This isthelowbid. FinancialImpact:ThisContractamountwillbefundedbytheproject’sFF&E budget.Thebudgetisadequatetocoverthecostof thiscontractof $25,849.44 Alternatives:1.ApprovetheContractwithCooksDirect,Inc.in theamountof $25,849.44forthepurchaseofFoodTraysandFood Carts(Bid Item#11-132)fortheCharlesB.WebsterDetention Center Expansion.Thisisthelowbid.2.Notapprovethe Contact; howeverthejailfacilityoperationswouldbesever ely compromised. Recommendation:ApprovetheContractwithCooksDirect,Inc.inthe amountof$ 25,849.44forthepurchaseofFoodTraysandFoodC arts(Bid Item#11-132)fortheCharlesB.WebsterDetention Center Expansion.Thisisthelowbid. FundsareAvailable FUNDSAREAVAILABLEINACCOUNT:JailExpansion:GL Cover Memo Item # 3 intheFollowing Accounts: –325-05-1130/206351101 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. Recreation&Parks Procurement. Cover Memo Item # 3 Item # 3 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 AUGUSTA GEORGIA CAPITAL IMPROVEMETS HEERY ITERATIOAL, IC., PROGRAM MAAGER 501 Greene Street Suite 307 Augusta, GA 30901 706-821-2886 June 16, 2011 Ms. Geri Sams Director of Procurement Augusta Georgia 530 Greene Street, Room 605 Augusta, GA 30901 RE: Bid Item 11-132 – Food Trays and Food Carts for the Renovations & Additions to the Webster Detention Center Dear Ms. Sams: We have concluded our review of the bids submitted for the above subject bid. The lowest base bid is from Cooks (see attached spreadsheet) The low base bid submitted by Cooks will be accepted. It is our recommendation that the Contract award be made to Cooks, 27725 Dieh Rd, Warrenville, Il 60555 in the following quantities: Food Trays = 456 Food Carts = 10 If there are any questions, please don’t hesitate to contact me. Cordially, Richard Ingram Project Manager C: Sheila Paulk Darrell White Chester Huffman file Attachment number 3 Page 1 of 1 Item # 3 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Friday, June 10, 2011 for furnishing: Bid Item #11-132 Food Trays and Food Carts for Webster Detention Center for the Sheriff’s Office Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday, May 31, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle May 5, 12, 19, 26, 2011 Metro Courier May 11, 2011 cc: Tameka Allen Interim Deputy Administrator Forrest White Heery International Richard Ingram Heery International Attachment number 4 Page 1 of 1 Item # 3 Ve n d o r s : No r v e l l F i x t u r e & Eq u i p m e n t P. O . B o x 1 4 8 3 8 Au g u s t a , G A 3 0 9 1 9 De s i g n S p e c i a l t i e s 18 9 0 D i x w e l l A v e Su i t e 2 0 0 Ha m d e n , C T 0 6 5 1 4 Pl a s t o C o n 83 6 A n d r e w s R d Su i t e 4 Co l u m b i a , S C 2 9 2 1 2 Ce n t r a l P o l y C o r p . 18 D o n a l d s o n P l Li n d e n , N J 0 7 0 3 6 Ca l i c o I n d u s t r i e s 90 4 5 J u n c t i o n D r An n a p o l i s J u n c t i o n , MD 2 0 7 0 1 Co o k s 27 7 2 5 D i e h R o a d Wa r r e n v i l l e , I L 6 0 5 5 5 At t a c h m e n t B In c o m p l e t e I n c o m p l e t e I n c o m p l e t e Y e s Y e s Fo o d T r a y s (E a c h ) No n - Co m p l i a n t No n - Co m p l i a n t No n - Co m p l i a n t No B i d Re s p o n s e $1 0 . 4 0 $ 8 . 9 9 Fo o d C a r t s (E a c h ) No n - Co m p l i a n t No n - Co m p l i a n t No n - Co m p l i a n t No B i d Re s p o n s e $2 , 1 3 9 . 8 4 $ 2 , 1 7 5 . 0 0 De l i v e r y D a t e 30 D a y s A R O 3- 4 W e e k s AR O Bi d I t e m # 1 1 - 1 3 2 Fo o d T r a y s a n d F o o d C a r t s Fo r t h e C i t y o f A u g u s t a - S h e r i f f ' s O f f i c e Bi d O p e n i n g D a t e : F r i d a y , J u n e 1 0 , 2 0 1 1 a t 1 1 : 0 0 a . m . Pa g e 1 o f 2 Attachment number 5 Page 1 of 2 Item # 3 Ve n d o r s : Gr e a t L a k e s H o t e l Su p p l y 19 6 1 G r a n d R i v e r Av e De t r i o t , M I 4 8 2 2 6 At t a c h m e n t B In c o m p l e t e Fo o d T r a y s (E a c h ) No n - Co m p l i a n t Fo o d C a r t s (E a c h ) No n - Co m p l i a n t De l i v e r y D a t e Bi d I t e m # 1 1 - 1 3 2 Fo o d T r a y s a n d F o o d C a r t s Fo r t h e C i t y o f A u g u s t a - S h e r i f f ' s O f f i c e Bi d O p e n i n g D a t e : F r i d a y , J u n e 1 0 , 2 0 1 1 a t 1 1 : 0 0 a . m . Pa g e 2 o f 2 Attachment number 5 Page 2 of 2 Item # 3 Attachment number 6 Page 1 of 3 Item # 3 Attachment number 6 Page 2 of 3 Item # 3 Attachment number 6 Page 3 of 3 Item # 3 Attachment number 7 Page 1 of 2 Item # 3 Attachment number 7 Page 2 of 2 Item # 3 EngineeringServicesCommitteeMeeting 7/25/20111:00PM DowntownDevelopmentAuthority Department:ClerkofCommission Caption:ConsiderarequestfromtheDowntownDevelopmentAu thority fortheCitytomatchaDOTEnhancementGranttoco mpletethe JamesBrownBlvd.StreetscapePhase2. Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 EngineeringServicesCommitteeMeeting 7/25/20111:00PM GarbageContracts Department:ClerkofCommission Caption:Discusstheupcominggarbagecontracts.(Requested by CommissionerCoreyJohnson) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 5 EngineeringServicesCommitteeMeeting 7/25/20111:00PM PlacementofaplaqueattheSigner'sMonument Department:PlanningCommission Caption:ConsiderarequestbyDescendantsoftheSignersof the DeclarationofIndependenceInc.toplaceaplaqu eatthe Signer’sMonumentonGreeneStreet. Background:TheDescendantsoftheSignersoftheDeclarationo f IndependenceInc.arerequestingtoplaceasmall(6x9inch) bronzeplaqueattheSigner'sMonumentonGreeneSt reet.This nonprofitsocietyhasbeeninexistincefor104yea rsandhas placedsimilarplaquesaroundthecountry.Theywil lhavethe plaquemadeandmailedtousandwillassumeallas sociatedcosts andwillworkwiththeCitytohavetheplaquemoun tedand placedastheCityseesfit. Analysis:IthasbeenrecommnededbyHistoricAugustathatth eplaquebe mountedonapieceofgraniteorsimilarstoneand placeddirectly onthegroundbesidetheMonument.AGeorgiaHistor icalmarker isplacedonthewestsidesoitissuggestedthatt hismarkerbe placedontheeastsideoftheSigner'sMonument.Th isis agreeabletothepetitioner. FinancialImpact:NocosttotheCity Alternatives:Approvethemarker'splacementordeny Recommendation:Approve FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 6 ClerkofCommission Cover Memo Item # 6 EngineeringServicesCommitteeMeeting 7/25/20111:00PM RockyCreekDrainageBasin&FloodHazardMitigatio nRFQ:10-199-ContractAward Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveandauthorizeAugustaEngineeringDepartmen t(AED) toaccepttheproposalfromEMCEngineeringtoprov idedesign andregulatorypermittingprofessionalservicesfor RockyCreek Basin&FloodHazardMitigationprojectintheamou ntof $350,000,subjecttoreceiptofsignedprofessional services contract. Background:ProjectislocatedinRockyCreekDrainageBasinan dprimary channelflowsthrough.Areaexperiencesfloodingan dproposed projectwillprovideadditionalfloodwaterstorage volumeto mitigatefloodhazard.Theproposedfacilitywills erveasaflood managementfacilityandrecreationalwater-bodywit hanadded functionofrecreationalareaforthesurroundingn eighborhoods. Projectgoalistominimizefloodhazard,promoter edevelopment ofsurroundingproperties,improvedneighborhoodre creational activities.Thescopeofworkincludesconceptde velopment, environmentalanalysis,surveysandmapping,hydrol ogicaland hydraulicanalysis,engineeringdesign(includingd amdesign& permitting),environmentalandotheragenciespermi tting (includingcoordinationwithUSACE,FEMAandGADNR), preliminaryconstructionplans,finalRight-of-Way plansandfinal constructionplans. Analysis:Thefollowingfirmswereevaluatedbasedonqualifi cations, projectapproach,experience,andinterviewsinFeb ruary2011. ThefollowingfirmssubmittedRFQsandwereevaluat ed:1.ZEL Engineer.2.WRTooleEngineering3.WKDickson4.Thomas& HuttonEngineering5.EMCEngineering6.CranstonE ngineering EMCEngineeringwasselectedbasedontheevaluatio n proceduresusedforthisproject. FinancialImpact:FundsareavailablefromCapitalProjectBudgetSPL OSTPhase IV.324-04-1110/209824002 Alternatives:1)ApproveandauthorizeAugustaEngineeringDepart ment (AED)toaccepttheproposalfromEMCEngineeringt oprovideCover Memo Item # 7 designandregulatorypermittingprofessionalservi cesforRocky CreekBasin&FloodHazardMitigationprojectinth eamountof $350,000,subjecttoreceiptofsignedprofessional services contract.2)Donotapprove Recommendation:ApproveAlternativeNumberOne. FundsareAvailable intheFollowing Accounts: SPLOSTPHASEIVPROJECTBUDGET324-04- 1110/209824002 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 8 Item # 7 Dr. Malik June 17, 2011 Page 2 We will also furnish additional services at your request, such as: ¾ Aerial Mapping ¾ Environmental Site Assessments, ¾ Bidding and Construction Phase Services, ¾ Traffic Analyses and Studies Reimbursable expenses incurred in connection with all basic and additional services will include application and regulatory fees and compensatory mitigation and overnight delivery costs. We are prepared to begin our services promptly after receipt of your acceptance of this Proposal/Agreement and to complete our services in accordance with the attached schedule. This schedule includes submittal of final construction documents and permit applications to regulatory agencies but not their final review and approval time. It is our belief that the regulatory review process will take approximately six months, but we cannot warrant or guarantee regulatory time frames. We look forward to working with Augusta-Richmond County. Should you have any questions with regard to the scope or fee estimate please feel free to call. Sincerely, Robert L. Titus, P.E. Augusta Branch Manager Attachments ([KLELW³$´± Scope of Work Preconstruction Time Schedule Attachment number 1 Page 2 of 8 Item # 7 Dr. Malik June 17, 2011 Page 3 ROCKY CREEK DRAINAGE BASIN & FLOOD HAZARD MITIGATION EXHIBIT ³$´ ± SCOPE OF WORK The project consists of a multiuse engineered flood management facility serving as a flood control recreational water body that supports recreational facilities, sport fishing, and environmental resources/benefit located in the Rocky Creek Drainage Basin near Gordon Highway and Milledgeville Road in Augusta. The proposed facility will serve as a regional flood hazard mitigation facility and recreational water body for the surrounding neighborhoods. The project goals are to minimize flood hazards, promote redevelopment of surrounding properties and improved neighborhood recreational activities. (0& (QJLQHHULQJ 6HUYLFHV¶Scope of Work will include concept development, preliminary engineering, right of way acquisition services, and final construction documents as further described below. Concept Development EMC will gather pertinent data from existing sources and use them to create an existing conditions base map for use in developing a concept for the project. This will include the US Army COE Rocky Creek Study including the digital copies of the HEC-HMS and HEC-RAS programs. Other sources of information will include the FEMA Studies, City of Augusta Sustainable Development Guidelines and other regional planning studies along with existing topographic maps, utility plans, and property plats. EMC will perform limited field topographic surveys consisting of cross sections of the creek and adjacent floodplain to supplement the existing conditions base map. EMC will develop a stormwater model to simulate the existing conditions along Rocky Creek in the project area and the proposed conditions with the addition of a flood control/recreational lake. (0&ZLOOXVH(3$¶V6WRUP:DWHU0DQDJHPHQW0RGHO6:00WRSHUIRUPWKHVHVLPXODWLRQVXVLQJ hydrological and hydraulic information from the USACE HEC-HMS and HEC- RAS models. Additional cross sectional information from our existing conditions base map and field surveyed cross sections will be used to supplement their initial sections. EMC will develop and simulate two alternate methods of providing a flood hazard mitigation facility and recreational water body using SWMM to determine their effectiveness. This will include a lake in-line with the existing creek and one where the existing creek is off-line. EMC will conduct a ³GDP´EUHDNDQDO\VLV utilizing SWMM and field reconnaissance information on downstream habitable structures (up to one mile) that could be flooded by such an event. EMC will prepare conceptual layouts of the proposed alternatives utilizing the existing conditions data base map and the results of the modeling. (0&¶V HQYLURQPHQWDO FRQVXOWDQW 5HVRXUFH DQG /DQG &RQVXOWDQWV 5/& ZLOl utilize these conceptual layouts to prepare an Environmental Impact and Permitting Assessment for the project. This report will quantify the impacts that the proposed project would have on the environment, Attachment number 1 Page 3 of 8 Item # 7 Attachment number 1 Page 4 of 8 Item # 7 Dr. Malik June 17, 2011 Page 5 EMC will prepare Transportation and Utility Impacts Assessments that quantify the impacts to the existing street network and water, sewer, gas, and electric utilities. EMC will prepare a conceptual construction cost estimate for the proposed project. EMC will present this completed concept to the City at the final concept meeting. EMC will prepare minutes of the meeting and comments from the City will be incorporated into the final concept plans. EMC will provide copies of the final concept plans and reports to the regulatory agencies for their review and comment prior to initiation of the construction documents. This will include the USACE, EPD Safe Dams, and FEMA. EMC will prepare presentation drawings and materials and attend up to two public information meetings on the project. Preliminary Engineering (0&¶VFRQVXOWDQW5/&ZLOOdelineate all jurisdictional waters within the project area in accordance with the regulatory requirements of 33 CFR Part 328 Definition of Waters of the U.S., the Corps of Engineers Wetland Delineation Manual; January 1987. RLC will also complete a State Waters determination within the project area to confirm the presence or absence of State Waters. EMC will locate and plat the delineation for final verification from the USACE and the Local Issuing Authority (LIA). (0&¶VFRQVXOWDQW5/&ZLOOSUHSDUHDRequest for Jurisdictional Determination and submit this request to the USACE for verification of the limits of jurisdiction; will coordinate with the LIA or EPD for written confirmation of the presence or absence of state waters and a 25-foot state waters buffer; and provide ongoing coordination with the appropriate regulatory agencies in order to obtain final written verification of the limits of jurisdiction. If a field inspection of the delineation is requested by the respective agencies, RLC will accompany agency personnel to the subject property to support the delineation. (0&¶VFRQVXOWDQW5/&ZLOOUHYLHZDOODYDLODEOHUHFRUGVWRJDWKHULQIRUPDWLRQUHJDUGLQJNQRZQ occurrences of state and federally protected species listed within Augusta, Richmond County, Georgia; conduct a thorough pedestrian survey of the entire project corridor to determine the presence and/or absence of habitat suitable to sustain listed species; and prepare a report of findings documenting the results of the survey. (0&¶VFRQVXOWDQW5/&ZLOOSUHSDUHDpre-construction notification requesting authorization under Nationwide Permit program to impact jurisdictional waters of the U.S. if it is determined that the project will require this type of permit from the USACE. This task includes preparation of the required paperwork and attendance at agency meetings as necessary to discuss the project and matters relating to the permit application. (0&¶VFRQVXOWDQW5/& ZLOOSUHSDUHDQ Individual Permit application for submittal to USACE if required. This task includes preparation of the permit application, project justification, development Attachment number 1 Page 5 of 8 Item # 7 Dr. Malik June 17, 2011 Page 6 of a compensatory mitigation plan, response to comments received during the public notice and attendance at agency meetings as necessary to discuss this project and matters relating to the permit application. If required by USACE, the applicant must provide site selection criteria that will be included in the alternative analysis that is required as part of the Clean Water Act Section 404(b) (1) guidelines. (0&¶V FRQVXOWDQW 5/& ZLOO SUHSDUH DQG VXEPLW DBuffer Variance application requesting authorization to perform land disturbance activities within the 25-foot buffer area, if required, in accordance with the Georgia Erosion and Sedimentation Control Rules, 391-3-7, promulgated under the Georgia Erosion and Sedimentation Act (Act), O.C.G.A. 12-7. (0&¶V FRQVXOWDQW (&6 6RXWKHDVW //& (&6 ZLOO SHUIRUP JHRWHFKQLFDO LQYHVWLJDWLRQV LQ WKH project area to determine soil profiles and structural characteristics. Soil borings will be spaced and extended to a depth sufficient to design the proposed lake dam and provide for stable side slopes along the lake. ECS will prepare a Geotechnical & Foundation Recommendation Report that summarizes the findings of their investigations. EMC will perform field surveys as necessary to prepare construction working drawings including property corners, topographic information, existing utilities, and environmental features EMC will prepare existing conditions database plans utilizing AutoCad 2009 that indicate property lines, easements and right of ways; buildings, roadways, drainage systems, utilities, and other improvements; adjacent building finish floor elevations; and contours at one-foot intervals. EMC will provide these completed database plans to affected utility companies to identify/verify the horizontal and vertical location of all their subsurface utilities in the project area. EMC will prepare Preliminary Construction Plans for the project consisting of the following: ¾ Site Plan ± Water Body and Recreational Features ¾ Site Grading and Drainage plans ¾ Dam Plan and Sections ¾ Site Cross Sections EMC will update the conceptual construction cost estimate and prepare outline specifications based on the preliminary plans. EMC will present these preliminary plans to the City in a milestone meeting for their review and all comments will be addressed. Right of Way Acquisition Services EMC will prepare a Property Acquisition Map showing all properties being impacted by the proposed project. EMC will submit this map to the City for their review in a milestone meeting and for their initial appraisal work in acquiring the necessary right of way for the project. Attachment number 1 Page 6 of 8 Item # 7 Dr. Malik June 17, 2011 Page 7 EMC will prepare individual property acquisition plats for recording when directed by the City. EMC will stake the proposed right of way and/or easements with wood flags during the property negotiation phase and iron rods prior to final acquisition. Final Construction Documents EMC will prepare the final construction working drawings sufficient for bidding by the City based upon the approved preliminary plans. Drawings will include, but are not limited to, the following: ¾ Cover ¾ General Notes and Legend ¾ Site/Staking Plans ¾ Grading and Drainage Plans ¾ Dam Plan and Sections ¾ Stage Construction Plans ¾ Landscape Plan ¾ Irrigation Plan ¾ Phased Erosion Control Plans ¾ Erosion Control Notes and Details ¾ Earthwork Cross Sections ¾ Construction Details EMC will prepare construction specifications, cost estimate, and time schedule. EMC will present these final plans, specifications, and estimates to the City in a milestone meeting for their review and all comments will be addressed. EMC will develop all normal designs, calculations, and computations required for regulatory approval. EMC will prepare applications and accompanying documents, submit, and follow up through approval for construction plan approval by the USACE. EMC and ECS will prepare applications and accompanying documents, submit, and follow up through approval for construction plan approval by the EPD Safe Dams Unit. This will include retaining a third party plan reviewer approved by EPD to expedite the review period. EMC will prepare and submit a Letter of Map Amendment (LOMA) and accompanying documents to FEMA for the area impacted by the water body and follow up through its issuance. EMC will attend monthly status meetings with the client and all public meetings and prepare anticipated filings required in the course of normal permit approvals. EMC will provide final construction documents in digital and paper copies to the City for their use in bidding the project. Attachment number 1 Page 7 of 8 Item # 7 ID Task Name 1 Concept Development 2 Data Collection & Base Map Preparation 3 Hydrological and Hydraulic Modeling 4 Initial Regulatory Reviews & Meetings 5 Concept Report and Plan 6 Preliminary Engineering 7 Environmental Services 8 Geotechnical Services 9 Surveying 10 Preliminary Construction Plans 11 Right of Way Acquisition 12 Final Construction Documents & Permitting 7/11 8/11 9/11 10/11 11/11 12/11 1/12 2/12 3/12 4/12 5/12 6/12 7/12 Preconstruction Time Schedule Rocky Creek Flood Hazard Mitigation Project EMC Engineering Services Page 1 Item # 7 CPB# N/A Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized for Capital Project Budget for the Rocky Creek Drainage Basin & Flood Hazard Mitigation in the amount of $350,000 to award the design services to EMC Engineering subject to receipt of signed contract as requested by the AED. Funding is available in the SPLOST Phase IV Fund Balance and SPLOST Phase VI. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV 3,621,900$ Special 1% Sales Tax, Phase VI 3,500,000$ 7,121,900$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $7,121,900 7th $7,121,900 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Honorable Deke Copenhaver, Mayor CAPITAL PROJECT BUDGET ROCKY CREEK DRAINAGE BASIN & FLOOD HAZARD MITIGATION Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 3 6.22.2011 Attachment number 2 Page 1 of 3 Item # 7 CPB# N/A Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCKY CREEK DRAINAGE BASIN & FLOOD HAZARD MITIGATION Copy-Engineering Department Copy-Finance Department Copy-Procurement Department 2 of 3 6.22.2011 Attachment number 2 Page 2 of 3 Item # 7 CPB# N/A Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCKY CREEK DRAINAGE BASIN & FLOOD HAZARD MITIGATION CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE IV FUND BALANCE $3,621,900 $0 $3,621,900 SPECIAL 1% SALES TAX, PHASE VI 000-0000-0000000 $3,500,000 $3,500,000 TOTAL SOURCES: $7,121,900 $0 $7,121,900 USE OF FUNDS ENGINEERING 324-04-1110-5212115- $500,000 $0 $500,000 CONTINGENCY 324-04-1110-6011110- $6,621,900 $0 $6,621,900 TOTAL USES: $7,121,900 $0 $7,121,900 3 of 3 6.22.2011 Attachment number 2 Page 3 of 3 Item # 7 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Wednesday, December 29, 2010 @ 3:00 p.m. FOR FURNISHING: RFQ ITEM #10-199 Rocky Creek Drainage Basin & Flood Hazard Mitigation and Improvements for Engineering Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Conference will be held on Friday, December 10, 2010 @ 10:00 a.m. in the Procurement Department – Room 605. A mandatory site visit will follow. All questions must be submitted in writing to the office of the Procurement Department by Tuesday, December 14, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle November 18, 25, December 2, 9, 2010 Metro Courier November 24, 2009 cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department Attachment number 3 Page 1 of 1 Item # 7 VENDORS Attachment B Bidders Form Original 6 Copies CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA GA 30901 YES YES YES YES EMC ENGINEERING 4106 COLBEN BLVD SUITE 105 EVANS, GA 30809 YES YES YES YES THOMAS & HUTTON ENGINEERING POST OFFICE BOX 2727 SAVANNAH GA 31402-2727 YES YES YES YES W K DICKSON 1450 GREENE STREET SUITE 225 AUGUSTA GA 30901 YES YES YES YES W R TOOLE ENGINEERS 1005 BROAD STREET SUITE 200 AUGUSTA GA 30901 YES YES YES YES ZEL ENGINEERS 435 TELFAIR STREET AUGUSTA GA 30901 YES YES YES YES EAGLE UTILITY CONSTRUCTION 1350 BRANCH ROAD BISHOP GA 30621 FLORENCE & HUTCHESON 1300 RIDENOUR BLVDM SUITE 310 KENNESAW GA 30152 HANES GEO COMPONENTS 3105 SWEETWATER ROAD STE 200 LAWRENCEVILLE GA 30044 HARRIS TRUCKING PO BOX 14311 AUGUSTA GA 30909 KISINGER CAMPO 1720 PEACHTREE NW STE 1048 ATLANTA GA 30309URS CORPORATION 400 NORTHPARK TOWN CENTER 1000 ABERNATHY ROAD NE ATLANTA GA 30328 RFQ Item #10-199 Rocky Creek Drainage Basin & Flood Hazard Mitigation For the City of Augusta - Engineering Department RFQ Opening Date: Wednesday, December 29, 2010 at 3:00 p.m. Page 1 of 1 Attachment number 4 Page 1 of 1 Item # 7 Evaluation Criteria PTS CRANSTON ENGINEERING 452 ELLIS STREET AUGUSTA GA 30901 EMC ENGINEERING 4106 COLBEN BLVD SUITE 105 EVANS, GA 30809 THOMAS & HUTTON ENGINEERING POST OFFICE BOX 2727 SAVANNAH GA 31402-2727 W K DICKSON 1450 GREENE STREET SUITE 225 AUGUSTA GA 30901 W R TOOLE ENGINEERS 1005 BROAD STREET SUITE 200 AUGUSTA GA 30901 ZEL ENGINEERS 435 TELFAIR STREET AUGUSTA GA 30901 1) Qualifications of Company 20 17.0 18.3 16.3 17.0 15.7 16.0 2) Qualifications of Key Personnel that will actually perform the design and permitting services 25 20.0 20.0 17.0 19.3 15.0 17.0 3) Experience on similar Georgia projects 15 13.3 13.7 13.0 11.7 8.7 9.3 4) Experience in UACE 404 individual and Safe Dam Permitting 15 8.7 13.3 9.3 8.0 8.0 8.7 5) References including specific individuals, address, phone number, and e-mail address 10 8.3 9.0 8.3 8.3 8.3 8.3 5) Proximity to Augusta (5 points) - Within August-Richmond County - 5 - Within the CSRA - 4 - Within Georgia - 3 - Within SE United States (includes AL, TN, NC, SC, FL) - 2 - All Others - 1 5 5.0 4.0 3.0 5.0 5.0 5.0 Total 90 72.3 78.3 67.0 69.3 60.7 64.3 Cumulative Evaluation Sheet RFQ Item #10-199 Rocky Creek Drainage Basin & Flood Hazard Mititgation for the City of Augusta - for Engineering Department RFP Due: Thursday, January 20, 2010 @ 10:00 a.m. Comments: Item # 7 Attachment number 6 Page 1 of 1 Item # 7 Attachment number 7 Page 1 of 2 Item # 7 Attachment number 7 Page 2 of 2 Item # 7 Attachment number 8 Page 1 of 6 Item # 7 Attachment number 8 Page 2 of 6 Item # 7 Attachment number 8 Page 3 of 6 Item # 7 Attachment number 8 Page 4 of 6 Item # 7 Attachment number 8 Page 5 of 6 Item # 7 Attachment number 8 Page 6 of 6 Item # 7 Attachment number 9 Page 1 of 2 Item # 7 Attachment number 9 Page 2 of 2 Item # 7 Attachment number 10 Page 1 of 1 Item # 7 EngineeringServicesCommitteeMeeting 7/25/20111:00PM WebsterDetentionCenterPhaseIIDesignServices Department:TomBeck,Recreation,ParksandFacilitiesDepartme nt Caption:Approvetheselectioncommittee’srecommendationto issuea contracttoJohnson,Laschober&Associates,P.C.f or ProfessionalDesignServicesfortheNewWebsterDe tention Center,PhaseII. Background:RequestsforQualifications(RFQ's)werepreparedt osolicit qualificationsstatementsandproposalsforProfess ionalDesign ServicesfortheNewWebsterDetentionCenter,Phas eII. Analysis:Six(6)compliantresponsesforPhaseIqualificati onssubmittals werereceivedandevaluatedbytheselectioncommit tee.Ashort listoffour(4)firmswasselectedtoparticipate inthePhaseII interviews.AftercompletingandscoringthePhase IIInterviews, thefeesforProfessionalDesignServiceswereopen edandscored accordingtothescoringmatrixincludedinthePha seIIsubmittal requirement.Theselectioncommitteehascompletedt he evaluationofthePhaseIandPhaseIIsubmittalsf romthe ArchitecturalFirmsandherebyrecommendsthataco ntractshould beissuedtoJohnson,Laschober&Associates,P.C.intheamount of$497,200.00 FinancialImpact:Thetotalamountof$497,200.00forProfessionalAr chitectural Servicesfeesisincludedintheoverallprojectbu dgetof $16,990,000.00 Alternatives:1.Approvetheselectioncommittee’srecommendation toissuea contracttoJohnson,Laschober&Associates,Inc.f orProfessional DesignServicesfortheNewWebsterDetentionCente r,PhaseII. 2.Selectadifferentmethodofprocuringthedesig nservicesand awardthetotalcontracttoalumpsumbidder,whic hwilldelay thecompletiondateoftheprojectandincreasethe totalproject costs. Recommendation:Approvetheselectioncommittee’srecommendationto issuea contracttoJohnsonLaschober&Associates,P.C.fo rProfessionalCover Memo Item # 8 DesignServicesfortheNewWebsterDetentionCente r,PhaseII. FundsareAvailable intheFollowing Accounts: GL–328-03-1130;JL-210356004 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 8 Attachment number 1 Page 1 of 1 Item # 8 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Thursday, April 21, 2011 @ 11:00 a.m. FOR FURNISHING: RFQ Item #11-104 Professional Design Services for the New Webster Detention Center Phase II for Public Service Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the Procurement Department by Monday, April 4, 2011 @ 5:00 p.m. by fax at 706-821-2811 or by email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2011 Metro Courier March 16, 2011 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Service Forrest White Heery International Attachment number 2 Page 1 of 1 Item # 8 VENDORS Attachment B Bidders Form Addendum Original 8 Copies 2KM Architects 2275 Wrightsboro Road Augusta, GA 30904 Yes Yes Yes Yes Yes Dickinson Architects 771 Broad Street, Suite 200 Augusta, GA 30901 Yes Yes Yes Yes Yes Johnson Laschober & Associates 1296 Broad Street Augusta, GA 30901 Yes Yes Yes Yes Yes KSGW Architects 2918 Professional Parkway, Suite 210 Augusta, GA 30907 Yes Yes Yes Yes Yes Woodhurst Partners 607 – 15th Street Augusta, GA 30901 Yes Yes Yes Yes Yes Clemons Rutherford 2027 Thomasville Road, Ste 205 Tallahasse, FL 32308 Yes Yes Yes Yes Yes Hughes, Beattie, O'Neil & Law 1201 Broad Street, Suite 2A Augusta, GA 30901 Strollo Architects 718 Virginia Drive Orlando, FL 32803 Studio 3 Design Group 1617 Walton Way Augusta, GA 30904 A & S Engineering P. O. Box 2413 Evans, GA 30809 AECOM 1360 Peachtree St Ne Ste 500 Atlanta GA 30309 Archetype Design 4860 Leisure Drive Dunwoody, GA 30338 BRPH, Inc. 2000 Powers Ferry Rd., Suite 600 Marietta, GA 30067 Cheatham Fletcher Scott Architects 410 – 8th Street Augusta, GA 30901 Clark Patterson Lee 350 Town Center Ave., Suite 201 Suwanee, GA 30024 CNNA Architects 119 Luckie Street, Nw – Suite 100 Atlanta, GA 30303 RFQ Item #11-104 Professional Design Services for the New Webster Detention Center (Phase II) for the City of Augusta - Public Services Department RFQ Due: Thursday, April 21, 2011 @ 11:00 a.m. NON-COMPLIANT Did not return Attachment B Did not return Bidder's Form Did not Acknowledge Addendum NON-COMPLIANT Attachment B missing E-Verify Number Attachment B missing pages 1 & 2 Bidder's Form missing Business License Number NON-COMPLIANT Attachment B missing Notary Seal Page 1 of 3 Attachment number 3 Page 1 of 3 Item # 8 VENDORS Attachment B Bidders Form Addendum Original 8 Copies RFQ Item #11-104 Professional Design Services for the New Webster Detention Center (Phase II) for the City of Augusta - Public Services Department RFQ Due: Thursday, April 21, 2011 @ 11:00 a.m. Cranston Engineering Old Engine Co. No. 1 Bldg 452 Ellis Street Augusta, GA 30901 Duke Edwards & Dukes 920 W Highland Avenue Albany, GA 31701 EMC Engineering Services 4106 Colbern Blvd, Suite 105 Evans, GA 30809 Haines Gipson & Associates Inc 1550 N Brown Rd Ste 100 Lawrenceville GA 30043 HO & K 191 Peachtree St. Ne Suite 4100 Atlanta, GA 30303 Hussey, Gay, Bell & Deyoung Int. 625 Green Street, Ne Gainesville, GA 30501 Krafra 418 8th Street Augusta, GA 30901 Lindsay, Pope, Brayfield, Clifford & Associates, Inc. 344 West Pike Street Lawrenceville, GA 30046 Lord, Aeck & Sargent 1201 Peachtree St, Ne Ste 300 Atlanta, GA 30361 MSTSD Inc 1776 Peachtree Rd Nw Ste 200 N Atlanta GA 30309 Munger Associates Consulting 596 Links Lane Martinez, GA 30907 P M & A Consulting Engineers 609 Broad Street Augusta, GA 30901 PBS & J 5665 New Northside Dr. Suite 400 Atlanta, GA 30328 Pond & Company 3500 Parkway Lane, Suite 600 Norcross, GA 30092 Pruett Ford & Associates 1201 Broad Street Augusta, GA 30901 Rosser International 524 W Peachtree St. NW Atlanta, GA 30308 S. L. King Technologies 270 Peachtree St, NW, Stuite 1600 Atlanta, GA 30303 Page 2 of 3 Attachment number 3 Page 2 of 3 Item # 8 VENDORS Attachment B Bidders Form Addendum Original 8 Copies RFQ Item #11-104 Professional Design Services for the New Webster Detention Center (Phase II) for the City of Augusta - Public Services Department RFQ Due: Thursday, April 21, 2011 @ 11:00 a.m. Southern Partners 1233 Augusta West Parkway Augusta, GA 30909 Stewart-Cooper-Newell 719 E. Second Avenue GAstonia, NC 28504 T Y Lin International 260 Peachtree Street, Suite 900 Atlanta, GA 30303 The Polote Co. 1810 Mill B Lane Savannah, GA 31405 TVS Design 2700 Promeanade Two 1230 Peachtree St., Ne Atlanta, GA 30309 Virgo Gambill Architects 2531 Centerwest Parkway, Suite 200 Augusta, GA 30904 W. K. Dickson 1450 Greene St. Suite 225 Augusta, GA 30901 Warren Epstein & Associates 1785 Chesire Bridge Rd., NE Atlanta, GA 30324 WR Toole Engineers 1005 Broad Street Augusta, GA 30901 Page 3 of 3 Attachment number 3 Page 3 of 3 Item # 8 Attachment number 4 Page 1 of 1 Item # 8 Attachment number 5 Page 1 of 2 Item # 8 Attachment number 5 Page 2 of 2 Item # 8 Attachment number 6 Page 1 of 7 Item # 8 Attachment number 6 Page 2 of 7 Item # 8 Attachment number 6 Page 3 of 7 Item # 8 Attachment number 6 Page 4 of 7 Item # 8 Attachment number 6 Page 5 of 7 Item # 8 Attachment number 6 Page 6 of 7 Item # 8 Attachment number 6 Page 7 of 7 Item # 8 Augusta, Georgia Design Services Evaluation Phase II Scoring Detail Cumulative - 11-104 Architect Summary RFP 11-104 Phase II Detail Cumulative Category and Description Pts. Project Architect 20 18.5 16.5 17.0 16.5 Project Manager 20 18.5 16.0 17.5 16.5 Mechanical Engineer 5 4.6 4.4 4.6 4.3 Electrical Engineer 5 4.5 4.4 4.6 4.3 Principal or Owner 5 4.6 4.3 4.3 4.0 Presentation 20 19.5 16.5 17.0 16.0 Q & A 10 9.3 8.8 9.0 8.3 Fee Proposal 15 0.0 9.0 12.0 15.0 Total Points 100 79.5 79.8 86.0 84.8 Comments: Clemons Rutherford 2027 Thomasville, Road Suite 205 Tallahasse, Florida 32308 Dickinson Architects 771 Broad Street Suite 200 Augusta, Georgia 30901 Johnson Laschober & Associates 1296 Broad Street Augusta, Georgia 30901 KSGW Architects 2918 Professional Parkway Suite 210 Augusta, GA 30901 Item # 8 EngineeringServicesCommitteeMeeting 7/25/20111:00PM WindsorSpringRoad,SectionIV&V-SA9 Department:AbieL.Ladson,PE,CPESC,Director Caption:AuthorizetheEngineeringDepartmenttoapproveCPB #323- 041110-299823786,ChangeNumberNineandSupplement al AgreementNumberNinefromJacobsEngineeringGroup ,Inc. (JEG)intheamountof$37,141forthepurposeofp reparinga newNoiseStudytocomplywithGDOTGuidelineswhic hwent intoeffectJuly13,2011;prepareanEcologyAdden dumwhich willincorporatedeterminationsofwatersofthest atein accordancewithanEPDsitevisit;andincorporate thesenew studiesintotheenvironmentaldocumentwhichwill havetobere- evaluatedandapprovedbytheGeorgiaDepartmentof Transportation(GDOT)andFederalHighwayAdministr ation (FHWA)sostateandfederalfundscanbeusedtofu ndtherightof wayacquisitiononWindsorSpringRoadSectionV,A RC project.Fundsareavailableintheprojectengin eeringaccount. Background:ThisisaGDOTprojectthatwillwidenandreconstr uctWindsor SpringRoadtofourlaneswitha19’raisedmed ianfromState Route88inHephzibahtoTobaccoRoadandreplacet hebridges overNorfolkSouthernRailroadandSpiritCreek.T he EngineeringDepartmentisresponsiblefordevelopme ntofthe preliminaryengineeringactivities.Theenvironment aldocument coversSectionsIVandV.Theestimatedconstructio ncostfor PhaseVis$13,235,553andconstructionfundingis currently identifiedinfiscalyear2016. Analysis:OnApril6,1999Augusta-RichmondCounty(ARC)ente redinto anagreementwithGDOTwhichstatedthatARCwould be responsibleforfundingandacquiringtherightof wayonSection V.TherightofwayplansonSectionVwereapprove donAugust 13,2010.Thecurrentrightofwaycostestimateon SectionVis $5,585,800andARChasapproximately$1millionava ilableto spendontheacquisition.ARChasworkedwiththeA ugusta MetropolitanPlanningOrganization(MPO)and$4,500 ,000has beenaddedtotheirTransportationImprovementPlan (TIP)for fiscalyears2012–2015andidentifiedtobespentforrightofway acquisitiononSectionV.Therightofwayfundswi llbeavailable infiscalyear2012(7/1/11–6/30/12).Inorderto receivethe Cover Memo Item # 9 federalandstatefundsidentifiedfortherightof wayacquisition intheMPOTIP,theenvironmentaldocumentwillhav etobere- evaluatedandapprovedbyGDOTandFHWA.The environmentaldocumentwasoriginallyapprovedonS eptember5, 2007andcoversSectionIVandSectionV.Theenvir onmental documentmustbeupdatedtoincorporatethenewGDO TNoise StudyguidelineswhichwentintoeffectonJuly13,2011and addressdeterminationsofwatersofthestatefroma nEPDsite visitonMarch23,2011.TheNoiseStudymustbeup datedto complywiththenewGDOTguidelinesandNoiseAbate ment CriteriaguidelinechangesasmandatedbyFHWA.The costto completethistaskis$9,550.OnMarch23,2011rep resentatives fromEPD,GDOTOfficeofEnvironmentalServicesand the Consultantvisitedthecorridortolookatthewate rsofthestate thathadpreviouslybeendetermined.EPDnotedmino rchangesto thedeterminationsofwatersofthestateandthese changeswillbe incorporatedintotheEcologyAddendumoftheenvir onmental document.Thecosttocompletethistaskis$9,751.The environmentaldocumentmustbeupdatedtoincludet henewnoise criteriaandtheminorchangestothedetermination softhewater ofthestate.Therevisedenvironmentaldocumentmu stbere- evaluatedandapprovedbyGDOTandFHWAsorightof way fundonSectionVcanbeauthorized.Thecosttoco mpletethis taskis$17,360.Miscellaneousexpensestotal$480. FinancialImpact:FundingisavailableinWindsorSpringRoad,Sectio nV Right/WayaccounttobetransferredtotheSection Vengineering account. Alternatives:1.AuthorizetheEngineeringDepartmenttoapprove CPB#323- 041110-299823786,ChangeNumberNineandSupplement al AgreementNumberNinefromJacobsEngineeringGroup ,Inc. (JEG)intheamountof$37,141forthepurposeofp reparinga newNoiseStudytocomplywithGDOTGuidelineswhic hwent intoeffectJuly13,2011;prepareanEcologyAdden dumwhich willincorporatedeterminationsofwatersofthest atein accordancewithanEPDsitevisit;andincorporate thesenew studiesintotheenvironmentaldocumentwhichwill havetobere- evaluatedandapprovedbytheGeorgiaDepartmentof Transportation(GDOT)andFederalHighwayAdministr ation (FHWA)sostateandfederalfundscanbeusedtofu ndtherightof wayacquisitiononWindsorSpringRoadSectionV,A RCproject. Fundsareavailableintheprojectengineeringacco unt.2.Donot approveandthetotalcostforacquiringtheright ofwayon SectionVwillbetheresponsibilityofAugusta-Ric hmond County. Recommendation:approvealternative1 Cover Memo Item # 9 FundsareAvailable intheFollowing Accounts: 323-041110-5212115/299823786-5212115 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 9 (SA02 – For changes greater than $20,000) March 2010 AUGUSTA, GEORGIA EGIEERIG DEPARTMET SUPPLEMETAL AGREEMET Augusta Richmond County Project Number(s): 323-041110-299823766 & 323-041110-299823786 GDOT Number (s): STP-7007 (6) & STP-1105 (4) PI 250610 & 254320 Supplemental Agreement Number: 9 Purchase Order Number: 53296 WHEREAS, We, Jacobs Engineering Group, Inc., Consultant, entered into a contract with Augusta- Richmond County on June 27, 2001, for engineering design services associated with the improvements to Windsor Spring Road Improvements Section IV & Section V, projects STP-7007 (6) & STP-1105 (4), File Reference No. 11-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Noise Study Addendum to meet the new GDOT Guidelines, Ecology Study Addendum to address determinations of state waters in accordance with EPD site visit, and revisions to the approved environmental document to incorporate these addendums which will enable Federal/State right of way funds to be used on Section V It is agreed that as a result of the above described modification the contract amount is increased by $37,141.00 from $2,596,029.71 to a new total of $2,633,170.71. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Jacobs Engineering Group, Inc., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY JACOBS ENGINEERING GROUP, INC. AUGUSTA, GEORGIA Mayor Deke S. Copenhaver Approved Date: Approved Date: [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 Page 1 of 1 Item # 9 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project is authorized to CPB#323-041110-299823786 and SA#9. The funding for this project in amount of $37,141.00 is needed for the Noise Study Addendum to comply with GDOT Guidelines into effect July 13, 2011. Funding for this request will be transferred from the project Section V Right of Way Account to the Section V project Engineering Account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III 1,560,500$ Special 1% Sales Tax, Phase IV 600,000$ 2,160,500$ Section 3: The following amounts are appropriated for the project: By Basin By District 4th, 6th, & 8th 2,160,500$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#323-041110-299823786 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV (WILLIS FOREMAN RD TO TOBACCO RD) CHANGE NUMBER NINE McBean/Spirit Crk $ 2,160,500 Honorable, Deke Copenhaver, Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 01/11/2010 Attachment number 2 Page 1 of 2 Item # 9 Augusta-Richmond County, Georgia CPB#323-041110-299823786 CAPITAL PROJECT BUDGET WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV (WILLIS FOREMAN RD TO TOBACCO RD) CHANGE NUMBER NINE CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SALES TAX, PHASE III 323041110-000000-299823786 ($1,000)($1,000) SALES TAX, PHASE III 323041110-000000-299823786 ($1,559,500) ($1,559,500) SPECIAL 1% SALES TAX, PHASE IV 324041110-000000-202824786 ($600,000) ($600,000) TOTAL SOURCES: ($2,160,500) ($2,160,500) USE OF FUNDS ADVERTISING 323041110-5233119-299823786 $1,000 $1,000 ENGINEERING 323041110-5212115-299823786 $1,211,498 $37,141 $1,248,639 RIGHT OF WAY 323041110-5411120-299823786 $888,502 ($37,141) $851,361 UTILITIES323041110-5414510-299823786 $50,000 $50,000 SIGNAL 323041110-5414610-299823786 $5,000 $5,000 CONTINGENCY 323041110-6011110-299823786 $4,500 $4,500 TOTAL USES:$2,160,500 $2,160,500 2 of 2 01/11/2010 Attachment number 2 Page 2 of 2 Item # 9