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Home My WebLink About2011-07-11-Meeting AgendaEngineeringServicesCommittee Meeting CommissionChamber-7/11/2011-1:10PM ENGINEERINGSERVICES 1.Award the contract for the Bid Item 11-111, Real Estate BrokerageServicesfortheCityofAugustatotheS hermanand Hemstreet.(ReferredfromJune30Commissionmeetin g) Attachments 2.Receive as information the paving of Woodbluff Circ le from WoodbluffWaytoWoodbluffWay.Awardingofthecon tractto RobertsonGrading,Inc.,intheamountof$15,000.0 0;funded fromSPLOSTPhaseIVResurfacingaccount,uponrece iptof signedcontractandproperbondsasrequestedbyAE D. Attachments 3.Authorize amendment to existing engineering contrac t with Zimmerman,EvansandLeopoldtoprovideengineering services fortheGoodrichSt.RawWaterPumpingStationReha bilitation ofTurbineUnit#1intheamountof$49,987.61. Attachments 4.ApproveawardofConstructionContracttoSitec,LL Cinthe amount of $39,714.50 for the Goshen Lake Drive Sout h Drainage Management Project, Capital Project Budget 324- 041110-201824041, subject toreceiptofsigned contractsa nd properbondsasrequestedbyAED.Fundingisavaila bleinthe projectaccount. Attachments 5.Discuss traffic calming for Highland Avenue. (Requ ested by Commissioner Bowles) (Referred from June13 Engine ering ServicesCommitteemeeting) Attachments 6.ApproveandauthorizeAugustaEngineeringDepartmen t(AED) to proceed with the process to enter into a Memoran dum of Agreement (MOA) with the Briar Creek Water Conserva tion District and the Georgia Soil and Water Conservatio n Commission(GSWCC)toreviewtheerosionandsedime ntation control plans by the AED. Also authorize Augusta Ge orgia MayortosignandexecutetheMOAuponcompletiono fthe Attachments www.augustaga.gov process. 7.Motiontoauthorizecondemnationtoacquiretitleo fpropertyfor rightofwayfortheYoungbloodLanePavingProject (Paving Various Roads, Ph IX) -Tax Map 252, Parcel 015; 2085 YoungbloodLane. Attachments 8.Approve Capital Project Budget 324-041110-201824333 and Supplemental Agreement Number Two for Cranston EngineeringGroup,PC,intheamountof$40,925.00 toprovide additionalconceptfortheWrightsboroRoadWidenin g,PhaseI project.Fundingisavailableintheprojectengine eringaccount fortheEngineeringDepartment. Attachments EngineeringServicesCommitteeMeeting 7/11/20111:10PM AwardContractforBrokerageServices Department:Recreation,ParksandFacilities-FacilitiesManag ement Caption:AwardthecontractfortheBidItem11-111,RealEs tate BrokerageServicesfortheCityofAugustatotheS hermanand Hemstreet.(ReferredfromJune30Commissionmeetin g) Background:TheCommissionhasexpressedadesiretoengageaR ealEstate Brokeragefirmtoassistinthemarketingandsaleo fsurplusreal propertyfortheCityofAugusta.RFP11-111wasis suedtosolicit StatementsofProposalstoprovidetheseservices. Analysis:ThreefirmssubmittedStatementsofProposal.TheS election Committeeevaluatedallthreepackagesandelectedt ohaveall threefirmsmakeapresentationelaboratingonthei rcapabilities, qualifications,approachandfeestructure.TheCom mittee determinedthatthebestvalueconsideringthecomb inationof skills,qualification,marketingapproachandfees chedulewas submittedbyShermanandHemstreet.Thisisacommi ssionbased agreementsothereisnocosttoAugustauntilthe propertyissold. Thefirmistoprovideregularreportsonprogress towardsaleof theproperties. FinancialImpact:Thisisacommissionbasedagreementsothereisno costto Augustauntilthepropertyissold. Alternatives:AwardthecontractfortheBidItem11-111,RealEs tate BrokerageServicesfortheCityofAugustatotheS hermanand Hemstreet.2.Donotapprovetheaward. Recommendation:AwardthecontractfortheBidItem11-111,RealEs tate BrokerageServicesfortheCityofAugustatotheS hermanand Hemstreet. FundsareAvailable intheFollowing Accounts: Thisisacommissionbasedagreementsothereisno costto Augustauntilthepropertyissold. Cover Memo Item # 1 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 1 Attachment number 1 Page 1 of 4 Item # 1 Attachment number 1 Page 2 of 4 Item # 1 Attachment number 1 Page 3 of 4 Item # 1 Attachment number 1 Page 4 of 4 Item # 1 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Tuesday, April 26, 2011 @ 3:00 p.m. for furnishing: RFP Item #11-111 Real Estate Brokerage Services for Public Services Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be viewed on the Augusta Richmond County web site under the Procurement Department ARCbid. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Meeting will be held on Friday, April 1, 2011 @ 10:00 a.m. in the Procurement Department 530 Greene Street, Room 605. All questions must be submitted by fax at 706 821-2811 or by email to procbidandcontract@augustaga.gov by Monday, April 11, 2011 @ 5:00 p.m. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia s the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 10, 17, 24, 31, 2011 Metro Courier March 16, 2011 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Services Rick Acree Public Services Attachment number 2 Page 1 of 1 Item # 1 VENDORS Attachment B Bidders Form Addendum Original 6 Copies Fee Proposal Blanchard & Calhoun Commercial 2743 Perimeter Parkway Building 100, Suite 370 Augusta, GA 30909 YES YES YES YES YES YES Prime Commercial Properties 753 Broad Street, Ste 504 Augusta, GA 30901 YES YES YES YES YES YES Sherman & Hemstreet 3523 Walton Way Ext. Augusta, GA 30909 YES YES YES YES YES YES James E Harrison & Co 200 Pleasant Home Road Augusta GA 30909 RFP Item #11-111 Real Estate Brokerage Services for the City of Augusta - Public Services Department RFP Due: Tuesday, April 26, 2011 @ 3:00 p.m. Page 1 of 1 Attachment number 3 Page 1 of 1 Item # 1 Evaluation Criteria PTS Blanchard & Calhoun Commercial 2743 Perimeter Parkway Building 100, Suite 370 Augusta, GA 30909 Prime Commercial Properties 753 Broad Street, Ste 504 Augusta, GA 30901 Sherman & Hemstreet 3523 Walton Way Ext. Augusta, GA 30909 6XLWDELOLW\RIWKHSURSRVHU¶VSODQ 25 24.3 20.5 21.5 2. Demonstrated ability to satisfy SCOPE of SERVICES 15 15.0 13.8 14.0 3. Demonstrated ability to sell Real Property 10 10.0 10.0 10.0 4. Commission fee requested as listing Broker for each sale based on a percentage of the sale price and a flat rate fee of for sales less than $17,500 10 5.5 8.0 9.8 5. Professional qualifications of individuals to be assigned to the project.15 15.0 13.0 13.0 6. Financial Stability of Company 10 10.0 9.5 9.5 7. References 10 10.0 9.7 10.0 6. Proximity to Augusta Within Augusta Richmond County - 5 pts Within the CSRA - 4 pts Within Georgia - 3 pts Within SE United States - 2 pt All Others - 1pt 5 5.0 5.0 5.0 TOTAL 100 94.8 89.4 92.8 2 3 1 Cumulative RFP Item #11-111 Real Estate Brokerage Services for the City of Augusta - Recreation, Parks, Facilities Department Comments: Presentation Attachment number 4 Page 1 of 1 Item # 1 Attachment number 5 Page 1 of 1 Item # 1 Attachment number 6 Page 1 of 3 Item # 1 Attachment number 6 Page 2 of 3 Item # 1 Attachment number 6 Page 3 of 3 Item # 1 Attachment number 7 Page 1 of 2 Item # 1 Attachment number 7 Page 2 of 2 Item # 1 Attachment number 8 Page 1 of 2 Item # 1 Attachment number 8 Page 2 of 2 Item # 1 EngineeringServicesCommitteeMeeting 7/11/20111:10PM EmergencyProjects-PavingofWoodbluffCircle Department:AbieL.Ladson,PE,CPESC,Director Caption:ReceiveasinformationthepavingofWoodbluffCirc lefrom WoodbluffWaytoWoodbluffWay.Awardingofthecon tractto RobertsonGrading,Inc.,intheamountof$15,000.0 0;funded fromSPLOSTPhaseIVResurfacingaccount,uponrece iptof signedcontractandproperbondsasrequestedbyAE D. Background:Thereiscurrentlyanon-goingGDOTResurfacingpro jectthat includesWoodbluffSubdivision.Allstreetsinthe subdivisionare beingpavedexceptWoodbluffCircle,whichisduet otheCity’s oversight.WoodbluffCircleisinmoreofadirene edtobepaved thantheotherstreetsinthesubdivision.Thecurr entGDOT contractdoesnotallowWoodbluffCircletobeadde dtothe contract.TheEngineeringDepartmentisrecommendin gusingthe existingcontractorthatiscurrentlypavingthesu bdivisionto completeWoodbluffCircle. Analysis:Theadditionalcosttopavetheroadwillnotexcee d$15,000. FinancialImpact:FundingisavailableintheSPLOSTPhaseIVResurfa cing Accountforthisrequest. Alternatives:1)ReceiveasinformationthepavingofWoodbluffC irclefrom WoodbluffWaytoWoodbluffWay.Awardingofthecon tractto RobertsonGrading,Inc.,intheamountof$15,000.0 0;funded fromSPLOSTPhaseIVResurfacingaccount,uponrece iptof signedcontractandproperbondsasrequestedbyAE D.2)Donot approve. Recommendation:ApproveAlternativeNumberOne. FundsareAvailable intheFollowing Accounts: 324-041110-5414110/201824044-5414110 Cover Memo Item # 2 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 2 Attachment number 1 Page 1 of 2 Item # 2 Attachment number 1 Page 2 of 2 Item # 2 EngineeringServicesCommitteeMeeting 7/11/20111:10PM GoodrichSt.RawWaterPumpingStation Department:Utilities Caption:Authorizeamendmenttoexistingengineeringcontrac twith Zimmerman,EvansandLeopoldtoprovideengineering services fortheGoodrichSt.RawWaterPumpingStationReha bilitationof TurbineUnit#1intheamountof$49,987.61. Background:TheAugustaUtilitiesDepartmentrecentlyhadthep eriodic inspectionpreformedonthehorizontalturbineofU nit#1atthe GoodrichStRawWaterPumpingStation.Thisinspect ion revealedanumberofcracksinthebladesoftheru nnerofthe turbine.Thesecracksareasignofmetalfatigued uetothe workingconditionsandtheageoftherunner.Appro priaterepairs weremadehowever,inconsideringthelongtermrel iabilityofthe unit,acomprehensiverehabilitationoftheturbine needstobe undertaken.Theengineeringservicesbeingrecomm endedareto preparetheplansandspecificationsfortherehabi litationwork.In addition,theproposalincludedinvestigatingthep ossibilityof replacingthe1952vintage,inseriessplitcasing pumpswith newer,moreefficientmodels.Duetothespeciali zednatureof therehabilitationworkoftheturbineandthecrit icalselectionfor thecontractor,AugustaUtilitiesintendstoworkt hruthe ProcurementDepartmenttoissueRequestforQualifi cationsfrom selectedfirms. Analysis:TheUnit#1turbineandpumpattheRawWaterPump ingStation isacriticalcomponentinensuringthereliablesu pplyofrawwater tothereservoirsonHighlandAve.Whilewehavesh ortduration redundancyinthesystem,thecomprehensiverehabil itationofthe turbineneedstobeundertaken. FinancialImpact:TheEngineeringfundsfortheprojectaretobefun dedfromthe 2002BondIssue,underaccountnumber510043410-521 2115 80110250-5212115. Alternatives:Noalternativesarerecommended. Cover Memo Item # 3 Recommendation:WerecommendtheCommissionauthorizetheexecution ofan AmendmenttoanexistingEngineeringcontractwith Zimmerman, EvansandLeopoldtoprovideEngineeringServicesf orthe GoodrichSt.RawWaterPumpingStationRehabilitati onof TurbineUnit#1intheamountof$49,987.61. FundsareAvailable intheFollowing Accounts: 510043410-521211580110250-5212115. REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 3 UTILITIES DEPARTMET Change Order umber : 1 Date: July 5, 2011 Project Title: Engineering Services at Goodrich St. Raw Water Pumping Station Original Contract Date: March 26, 2004 Project umber : Owner: P.O. umber : P88674 Contractor: Zimmerman, Evans, and Leopold, Inc. The following change order is hereby made to the proposal for the above project: This change includes modifies the Engineering Services as described in proposal dated April 8, 2011. TOTAL AMOUT OF THIS CHAGE ORDER $ 49,987.61 The Contract time will be Increased/Decreased by N/A calendar days as a result of this change. The date of completion including this change order is . Original Contract Amount $ 183,580.00 Previous Change Order (Increased / Decreased) $ -0- This Change Order (Increased / Decreased) $ 49,987.61 TOTAL COTRACT WITH CHAGE ORDER(S) $ 233,567.6 1 * * * * * * * * * * * * * Funding Source/Account Number: 510043410-5212115 80110250-5212115. Requested By: Date: Engineer Submitted By: Date: Department Head Finance Endorsement: Date: Comptroller Recommended By: Date: Administrator Approved By: Date: Mayor Accepted By: Date: Contractor Attachment number 1 Page 1 of 1 Item # 3 EngineeringServicesCommitteeMeeting 7/11/20111:10PM GoshenLakeDriveSouthDrainage(BidItem11-121) Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveawardofConstructionContracttoSitec,LL Cinthe amountof$39,714.50fortheGoshenLakeDriveSout hDrainage ManagementProject,CapitalProjectBudget324-0411 10- 201824041,subjecttoreceiptofsignedcontractsa ndproper bondsasrequestedbyAED.Fundingisavailablein theproject account. Background:GoshenLakeDriveSouthislocatedinGoshenSubdiv ision.Off roadgroundandsurfacedrainageiscreatinghazard ouscondition attheroadway.Itwarrantsconstructionofstorms ewersystemto capturethissurfacewateranddischargeatnearbye xistingstorm drainageinlet. Analysis:BidswerereceivedonMay25,2011withSitec,LLC beingthe lowbidder.Thebidresultsareasfollow:CONTRACT ORSBID 1.Sitec,LLC$39,714.502.BlairConstruction$64,773.893. PavewayofAugusta$76,083.724.BeamsContracting $85,533.87 5.MabusBrothers$93,232.506.EagleUtility$98,3 17.00Itisthe recommendationoftheEngineeringDepartmenttoawa rdthis projecttoSitec,LLC FinancialImpact:FundsareavailableinCPB324-041110-201824041to be transferredtotheprojectstormdrainageaccount. Alternatives:1)ApproveawardofConstructionContracttoSitec,LLCinthe amountof$39,714.50fortheGoshenLakeDriveSout hDrainage ManagementProject,CapitalProjectBudget324-0411 10- 201824041,subjecttoreceiptofsignedcontractsa ndproper bondsasrequestedbyAED.Fundingisavailablein theproject account.2)Donotapprove. Recommendation:ApproveAlternativeNumberOne. FundsareAvailable Cover Memo Item # 4 intheFollowing Accounts:324-041110-5414710/201824041-5414710 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 4 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: This project is authorized to approve award of construction contract to Sitec, LLC in the amount of $39,714.50 for the Goshen Lake Drive South Drainage Management project subject to receipt of signed contracts and proper bonds. Funding is available in the project account for the Engineering Department to be transferred to the project storm drainage account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV 39,750$ Section 3: The following amounts are appropriated for the project: By Basin By District Spirit Creek $39,750 8th 39,750$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CAPITAL PROJECT BUDGET GOSHEN LAKE DRIVE SOUTH DRAINAGE (BID ITEM 11-121) Honorable Deke Copenhaver, Mayor CPB#324-041110-201824041 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 6.27.2011 Attachment number 1 Page 1 of 2 Item # 4 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET GOSHEN LAKE DRIVE SOUTH DRAINAGE (BID ITEM 11-121) CPB#324-041110-201824041 CPB AMOUNT NEW SOURCE OF FUNDS CPB CPB SPECIAL 1% SALES TAX, PHASE IV 324-041110-6011110-201824041 ($39,750)($39,750) TOTAL SOURCES:($39,750)($39,750) USE OF FUNDS CONSTRUCTION 323-041110-5414710 $39,750 $39,750 TOTAL USES:$39,750 $39,750 6.27.2011 Attachment number 1 Page 2 of 2 Item # 4 Invitation To Bid Sealed bids will be received at this office until 3:00 p.m. Wednesday, May 18, 2011 for furnishing: Bid Item #11-119 Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane for Engineering Department Bid Item #11-121 Goshen Lake Drive South Drainage Project for Engineering Department Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and specifications which are non- refundable for Paving Various Roads, Phase 9 – Youngblood Drive & Youngblood Lane is $100.00 and for Goshen Lake Drive South Drainage Project is $50.00. Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablueprint.com) at no charge through Augusta Blue Print (706 722-6488) beginning Thursday, March 31, 2011. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is material to the successful completion of the project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. A Mandatory Pre Bid Conference will be held on Tuesday, April 26, 2011 @ 11:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. A mandatory site visit will follow. All questions must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Friday, April 29, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT) and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the source of funding. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle March 31, April 7, 14, 21, 2011 Metro Courier April 6, 2011 cc: Tameka Allen Interim Deputy Administrator Abie Ladson Engineering Department Hameed Malik Engineering Department Attachment number 2 Page 1 of 1 Item # 4 Ve n d o r s : Si t e c , L L C 21 7 F a i r f i e l d S t . Ai k e n , S C 2 9 8 0 1 Bl a i r C o n s t r u c t i o n P. O . B o x 7 7 0 Ev a n s , G A 3 0 8 0 9 Pa v e w a y o f A u g u s t a 30 6 S i l v e r B l u f f R d Ai k e n , S C 2 9 8 0 3 Be a m s C o n t r a c t i n g 23 3 5 A t o m i c R d . Be e c h I s l a n d , S C 29 8 4 2 Ma b u s B r o t h e r s 92 0 M o l l y P o n d R d Au g u s t a , G A 3 0 9 0 1 Ea g l e U t i l i t y 13 5 0 B r a n c h R d Bi s h o p , G A 3 0 6 2 1 At t a c h m e n t B YE S Y E S Y E S Y E S Y E S Y E S Bi d B o n d CA S H I E R S CH E C K YE S Y E S Y E S Y E S Y E S Ad d e n d u m 1 - 2 YE S Y E S Y E S Y E S Y E S Y E S Bi d A m o u n t $3 9 , 7 1 4 . 5 0 $ 6 4 , 7 7 3 . 8 9 $ 7 6 , 0 8 3 . 7 2 $ 8 5 , 5 3 3 . 8 7 $ 9 3 , 2 3 2 . 5 0 $9 8 , 3 1 7 . 0 0 Bi d I t e m # 1 1 - 1 2 1 Go s h e n L a k e D r i v e S o u t h D r a i n a g e Fo r t h e C i t y o f A u g u s t a - P u b l i c S e r v i c e s - M a i n t e n a n c e D i v i s i o n Bi d O p e n i n g D a t e : W e d n e s d a y , M a y 2 5 , 2 0 1 1 a t 3 : 0 0 p . m . Pa g e 1 o f 1 Attachment number 3 Page 1 of 1 Item # 4 Attachment number 4 Page 1 of 2 Item # 4 Attachment number 4 Page 2 of 2 Item # 4 Attachment number 5 Page 1 of 1 Item # 4 Attachment number 6 Page 1 of 1 Item # 4 Attachment number 7 Page 1 of 2 Item # 4 Attachment number 7 Page 2 of 2 Item # 4 EngineeringServicesCommitteeMeeting 7/11/20111:10PM HighlandAvenueTrafficCalming Department:ClerkofCommission Caption:DiscusstrafficcalmingforHighlandAvenue.(Requ estedby CommissionerBowles)(ReferredfromJune13Engine ering ServicesCommitteemeeting) Background: Analysis: FinancialImpact: Alternatives: Recommendation: FundsareAvailable intheFollowing Accounts: REVIEWEDANDAPPROVEDBY : Cover Memo Item # 5 EngineeringServicesCommitteeMeeting 7/11/20111:10PM MemorandumofAgreementbetweenGeorgiaSoilandWa terConservationCommissionandAugusta, Georgia Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveandauthorizeAugustaEngineeringDepartmen t(AED) toproceedwiththeprocesstoenterintoaMemoran dumof Agreement(MOA)withtheBriarCreekWaterConserva tion DistrictandtheGeorgiaSoilandWaterConservatio n Commission(GSWCC)toreviewtheerosionandsedime ntation controlplansbytheAED.AlsoauthorizeAugustaGe orgiaMayor tosignandexecutetheMOAuponcompletionofthe process. Background:Augusta,GeorgiaSoilErosion,SedimentationandPo llution Control(ES&PC)OrdinancerequiresthatES&PCplan shallbe developedandsubmittedtoLocalIssuingAuthority (LIA)for reviewandapprovaliflanddisturbingactivityis oneacreor greater.Atpresent,theseES&PCplansarereviewed and approvedbytheNRCSandreviewersalaryispartial lyfundedby theAugusta,Georgia.NRCShas45daystocomplete thereview andtransmitcommentsbacktoLIAandreviewcycle isreset. However,AugustaEngineeringDepartmentistaskedt oenforce ES&PCordinanceandmonitorimplementationofappro ved ES&PCplanataconstructionsite.GSWCCconducted an overviewofAEDES&PCprogramin2009andagainin 2010. Bothreviewsresultedinarangeofgoodtoexcelle ntratingand qualifyAEDtoproceedwithMOAprocess. Analysis:ThesubjectMOAhasmultipleadvantagesforvariety ofendusers suchasareadevelopers,builders,AED.Itwillsho rtenES&PC planreviewprocess,providefasterresolutiontoc onstructionsites erosionmattersandprovideadditionaltooltoAED in managementandcomplianceofAugustaArea-WideNPDESMS4 permit.E&SCplanreviewprocesswillbeintegrated intoAED existingengineeringplanreviewprocess. FinancialImpact:Nodirectfinancialimpact.Noadditionalfundsare needed Alternatives:1)ApproveandauthorizeAugustaEngineeringDepart ment (AED)toproceedwiththeprocesstoenterintoaM emorandumofCover Memo Item # 6 Agreement(MOA)withtheBriarCreekWaterConserva tion DistrictandtheGeorgiaSoilandWaterConservatio n Commission(GSWCC)toreviewtheerosionandsedime ntation controlplansbytheAED.AlsoauthorizedAugustaG eorgia MayortosignandexecutetheMOAuponcompletiono fthe process.2)DonotapproveandNRCScontinuesrevie wingthe plans. Recommendation:ApproveAlternativeNumberOne. FundsareAvailable intheFollowing Accounts: n/a REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 6 Attachment number 1 Page 1 of 3 Item # 6 Attachment number 1 Page 2 of 3 Item # 6 Attachment number 1 Page 3 of 3 Item # 6 EngineeringServicesCommitteeMeeting 7/11/20111:10PM PropertyCondemnation-RightofWayandEasement Department:EngineeringServicesCommittee Caption:Motiontoauthorizecondemnationtoacquiretitleo fpropertyfor rightofwayfortheYoungbloodLanePavingProject (Paving VariousRoads,PhIX)-TaxMap252,Parcel015;2085Youngblood Lane. Background:Despiterepeatedefforts,theCityhasbeenunable tolocatethe propertyownerandthereforeseekstoacquiretitle through condemnation.Inordertoproceedandavoidfurther projectdelays,it isnecessarytocondemnsubjectproperty.Therequi redproperty consistsof5,372.79squarefeetofrightofway,2 ,889.13squarefeet ofpermanenteasement,and1,155.65squarefeetof temporary easement.Theappraisedvalueis$1,248.00. Analysis:Condemnationisnecessaryinordertoacquirether equiredproperty. FinancialImpact:Thenecessarycostswillbecoveredundertheproje ctbudget. Alternatives:Denycondemnation. Recommendation:Approvecondemnation. FundsareAvailable intheFollowing Accounts: FUNDSAREAVAILABLEINTHEFOLLOWING ACCOUNT:G/L324-04-1110-54.11120J/L208824001-54.1 1120 REVIEWEDANDAPPROVEDBY : Finance. Law. Administrator. ClerkofCommission Cover Memo Item # 7 Attachment number 1 Page 1 of 2 Item # 7 Attachment number 1 Page 2 of 2 Item # 7 EngineeringServicesCommitteeMeeting 7/11/20111:10PM WrightsboroRoadWidening,PhaseI-BidItem–09-17 0-SA2 Department:AbieL.Ladson,PE,CPESC,Director Caption:ApproveCapitalProjectBudget324-041110-201824333 and SupplementalAgreementNumberTwoforCranstonEngi neering Group,PC,intheamountof$40,925.00toprovidea dditional conceptfortheWrightsboroRoadWidening,PhaseI project. Fundingisavailableintheprojectengineeringacc ountforthe EngineeringDepartment. Background:PhaseIoftheWrightsboroRoadWideningProjectwa spartof SPLOSTPhaseIVandcalledfortrafficoperational improvements alongWrightsboroRoadbetweenAugustaWestParkway and MarksChurchRoad.Theareacoveredbythisproject isadjacent toAugustaMall,andI-520andisessentialtothe regional mobilityofthisarea.Astheprojecthasprogress ed,some elementshaverequiredmorecomplexdesignthanori ginally anticipated,especiallyaroundtheinterchange.For instance,small retainingwallshavebecomenecessaryaswellasa sub-surface utilityevaluationandamorecomplexsignaldesign . Analysis:Duetothecomplexityofthedesignassociatedwith theproposed interchangemodification,fundingisrequestedtoc overthechange inscopeanddirection. FinancialImpact:Fundsareavailableintheprojectengineering324-041110- 5212115-201824333uponCommission’sapproval. Alternatives:1)ApproveCapitalProjectBudget324-041110-201824 333and SupplementalAgreementNumberTwoforCranstonEngi neering Group,PC,intheamountof$40,925.00toprovidea dditional conceptfortheWrightsboroRoadWidening,PhaseI project. Fundingisavailableintheprojectengineeringacc ountforthe EngineeringDepartment.2)Donotapproveandcance lproject. Recommendation:ApproveAlternativeNumberOne. Cover Memo Item # 8 FundsareAvailable intheFollowing Accounts: 324-041110-5212115/201824333-5212115 REVIEWEDANDAPPROVEDBY : Finance. Procurement. Law. Administrator. ClerkofCommission Cover Memo Item # 8 (SA01 – For changes more than $20,000) September 2010 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, “Cranston Engineering Group” Consultant, entered into a contract with Augusta-Richmond County on “April 1, 2010”, for engineering design services associated with the “Wrightsboro Rd. Widening Phase I ”, Project No. 324-041110-201824333, File Reference No. 10-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Engineering Services to provide additional concept and presentation Materials for the Wrightsboro Road Widening, Phase I It is agreed that as a result of the above described modification the contract amount is increased by $40,925.00 from $221,775.00 to a new total of $262,700.00 Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, “Cranston Engineering Group”, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2011. RECOMMED FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Honorable Mayor, Deke Copenhaver Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: Augusta Richmond County Project umber(s): 324-041110-201824333 Supplemental Agreement umber: 2 Purchase Order umber: 179102 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks Attachment number 1 Page 1 of 1 Item # 8 CPB# 324-041110-201824333 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby authorized: Section 1: The project is authorized for CPB# 324-041110-201824333. This project is for Wrightsboro Road Widening, Phase I design cost associated with the preparation of additional concept and presentation materials on the project for Supplemental Agreement Number Two for Cranston Engineering Group in the amount of $40,925.00. Funds are available in the project engineering account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV 2,782,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $2,782,000 7th $2,782,000 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor CAPITAL PROJECT BUDGET WRIGHTSBORO ROAD WIDENING, PHASE I (Augusta West Parkway to Marks Church Road) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks 1 of 2 9.16.2010 Attachment number 2 Page 1 of 2 Item # 8 CPB# 324-041110-201824333 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET WRIGHTSBORO ROAD WIDENING, PHASE I (Augusta West Parkway to Marks Church Road) Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPECIAL 1% SALES TAX, PHASE IV 324-04-1110-201824333 $2,782,000 $0 $2,782,000 TOTAL SOURCES: $2,782,000 $0 $2,782,000 USE OF FUNDS ENGINEERING 324-04-1110-5212115-201824333 $398,000 $0 $398,000 SA #2: Cranston Eng $40,925 ADVERTISING 324-04-1110-5233119-201824333 $2,000 $0 $2,000 CONTINGENCY 324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000 TOTAL USES: $2,782,000 $0 $2,782,000 2 of 2 9.16.2010 Attachment number 2 Page 2 of 2 Item # 8