HomeMy WebLinkAbout2011-05-31-Meeting AgendaEngineeringServicesCommittee
Meeting
CommissionChamber-5/31/2011-1:15PM
ENGINEERINGSERVICES
1.Approve the contract with CWC, LLC in the amount of
$133,995.21forthepurchaseandinstallationofth eFurniture,
Fixtures and Equipment for the Webster Detention Ce nter
expansion.
Attachments
2.Approve the Capital Project Budget number 323-04111 0-
208823601 and award the Design Consultant Services
AgreementtoZELEngineersintheamountof$234,75 0.00for
the Dover-Lyman Street project. Funding is available in the
projectaccountfortheEngineeringDepartment.
Attachments
3.Approve Capital Project Budget Change Number Five (324-
041110-201824110)and Supplemental Agreement Four with
URSCorporationintheamounttotalamountof$279,233.10to
provide design services for traffic signal andstre etlight
upgrades in the downtown area.Funds are available in the
projectcontingencyaccountfortheEngineeringDep artment.
Attachments
4.Approve Capital Project Budget Change Number Four3 24-
041110-201824110 with Temple, Inc in the amount of
$58,582.00 to provide Polaraaudible pedestrian cro ssing
devices on the Downtown Traffic Signal andStreetl ight
Upgrade-A project.Funds are available in the project
contingencyaccountfortheEngineeringDepartment.
Attachments
5.AuthorizetheEngineeringDepartmenttoextendSupp lemental
Agreement Five with Jordan, Jones and Goulding, Inc . to
continue to provide project management support via staff
augmentationforanamountnottoexceed$210,400w hichwill
be funded from SPLOST Contingency funds. It is al so
requestedforthenovationofthecontracttobeap provedto
reflectthenamechangefromJordan,JonesandGoul ding,Inc.
to JacobsEngineering Groupinaccordance withthe merger
thatoccurredonFebruary12,2010.
Attachments
6.DiscusstrafficcalmingforHighlandAvenue.(Requ estedby
CommissionerBowles)
Attachments
7.MotiontoapproveanOptionforthepurposesofacq uiringa
Right-of-Way between Tyco Healthcare Group, LP, c/o
Kendall Company, as owner, and Augusta, Georgia, as
optionee, in connection with the Marvin Griffin Roa d
ImprovementProject,(13,541sq.ft.)infeeand(1 ,541sq.ft.)
of permanent easement, more or less; and (6,710 sq.ft.) of
temporaryconstructioneasementfrompropertylocat edat1430
Marvin Griffin Road, private, at the purchase price of
$6,800.00.
Attachments
8.ApproveCapitalProjectBudgetChangeNumber Two(3 23-
041110-296823220)andSupplementalAgreementThreewith
ClarkPattersonLeeintheamountof$137,450.00on theOld
SavannahRoad/TwiggsStreetImprovementsProject-PhaseII.
Fundingisavailableintheprojectconstructionac counttobe
transferredtotheprojectengineeringaccountasr equestedby
AED.
Attachments
9.Motion to approve an Option for temporary
constructioneasementbetween International Paper C ompany,
assuccessorininteresttoDillardPaperCompany,asowner,
and Augusta, Georgia, as optionee, in connection wi th the
MarvinGriffinRoadImprovementProject,(5,467sq.ft.)of
temporaryconstructioneasementfromthepropertyl ocatedat
1427 Marvin Griffin Road, private, at the purchase price of
$400.00.
Attachments
10.Motion to approve the issuance of Quit Claim Deed t o the
SharlotteF.EvansRevocableTrustforthepurpose ofchanging
a previously donated permanent easement between the
SharlotteF.EvansRevocableTrust,asowner,andA ugusta,
Georgia, in connection with the Belair Hills Subdiv ision
Improvement Project from property located at 1585 A valon
Ave.,privateproperty.
Attachments
11.Update from the Administrator regarding the status of the
conversion of the Regency Mall Retention Pond into a lake
utilizingSPLOSTfundspreviouslyallocatedandan anticipated
timeline of development. (Requested by Commissione r
Attachments
www.augustaga.gov
Lockett)
12.Authorizetheawardandexecutionofacontractwit hMcKim
andCreedfortheupdatetoAUD’sUtilityBusinessPlan(RFQ
#11-055)intheamountof$386,112.
Attachments
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
CBWDC-FF&E
Department:RecreationParksandFacilities-Facilities
Caption:ApprovethecontractwithCWC,LLCintheamountof
$133,995.21forthepurchaseandinstallationofth eFurniture,
FixturesandEquipmentfortheWebsterDetentionCe nter
expansion.
Background:ThiscontactwillprovidetheFurniture,Fixturesa ndEquipment
fortheWebsterDetentionCenterExpansionforthe Sheriff’s
Officestaffandoperationofthefacility.Thecon structionofthe
renovationsandadditionstotheWebsterDetention Centerwas
approvedbytheCommissiononNovember5,2008.
Analysis:ThisContractwillprovideallofthefurniture,fi xturesand
equipmentfortheoffices,waitingareasandcontro lroominthe
newVideoVisitationBuilding;StaffDiningRoomin the
renovatedarea;doctor’soffices,conferencesrooms ,nurses
stations,interviewroomsandinmatewaitingareai ntheMental
andMedicalHealthbuildingaddition;theMusterRo omintheFC
CorridorAddition;andtheControlRoomsandstaff officesinthe
Male,FemaleandMedical/MentalHealthbuildingadd itions.
FinancialImpact:ThisContractamountof$133,955.21willbefunded bythe
project’sFF&Ebudget.Thebudgetisadequateto coverthecost
ofthiscontract.
Alternatives:1.ApprovetheContractwithCWC,LLCintheamount of$
133,995.21forthepurchaseandinstallationofthe Furniture,
FixturesandEquipment.2.NotapprovetheContact;howeverthe
jailfacilityoperationswouldbeseverelycompromi sed.
Recommendation:1.ApprovetheContractwithCWC,LLCintheamount of$
133,995.21forthepurchaseandinstallationofthe Furniture,
FixturesandEquipment.
FundsareAvailable
Cover Memo
Item # 1
intheFollowing
Accounts:JailExpansion:GL–325-05-1130/206351101
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
CORRECTED COPY
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Thursday, April 21, 2011 for furnishing:
Bid Item #11-113 Furniture, Fixtures & Equipment for the Renovations & Additions to the
Webster Detention Center
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room
605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime, subcontractors
and suppliers exclusively from Digital Blue Print. The fees for the plans and specifications which are non-
refundable is $50.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.digblueprint.com) at no charge
through Digital Blue Print (706 821-0405) beginning Thursday, March 17, 2011. Bidders are cautioned that submitting a
package without Procurement of a complete set are likely to overlook issues of construction phasing, delivery of goods or
services, or coordination with other work that is material to the successful completion of the project. Bidders are
cautioned that sequestration of documents through any other source is not advisable. Acquisition of documents from
unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base
his qualifications. All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Monday, April 11, 2011 @
5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference on an eligible local project, the certification statement as a local bidder and all supporting
documents must be submitted to the Procurement Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26. These
requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise (DBE)
requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and Federal laws.
Please be advised that the U. S. District Court for the Southern District of Georgia has entered on Order
enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia does not have or
operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta, Georgia as the
source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 17, 24, 31, April 7, 2011
Metro Courier March 23 2011
cc: Tameka Allen Interim Deputy Administrator
Forrest White Heery International
Richard Ingram Heery International
Ronnie Strength Sheriff’s Office
Attachment number 1
Page 1 of 1
Item # 1
VENDORS Attachment B Bidders Form Addendums 1 & 2 Total Lump Sum
CWC
105-A Gateway Drive
Macon GA 31210
YES YES YES $133,995.21
Modern Business Furniture
1445 Greene Street
Augusta GA 30901
GA Correctional Industries
2984 Clifton Springs Road
Decatur GA 30034
Weinbergers Business Interiors
3137 Washington Road
Augusta GA 30907
Augusta Business Interiors
3127 Damascus Road
Augusta GA 30909
Bid Item #11-113
Furniture, Fixtures & Equipment for the Renovations & Additions
to the Webster Detention Center
for the City of Augusta - Sheriff's Office
Bid Due: Monday, May 9, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
NON-COMPLIANT
ATTACHMENT B MISSING PAGES 1 & 2
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 2
Page 1 of 1
Item # 1
Attachment number 3
Page 1 of 1
Item # 1
Attachment number 4
Page 1 of 3
Item # 1
Attachment number 4
Page 2 of 3
Item # 1
Attachment number 4
Page 3 of 3
Item # 1
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
Dover-LymanDesignServices-ContractAward
Department:AbieL.Ladson,PE,CPESC,Director
Caption:ApprovetheCapitalProjectBudgetnumber323-04111 0-
208823601andawardtheDesignConsultantServices Agreement
toZELEngineersintheamountof$234,750.00fort heDover-
LymanStreetproject.Fundingisavailableinthep rojectaccount
fortheEngineeringDepartment.
Background:TheEngineeringDepartmenthassolicitedaRequest forProposal
(RFP)fordesignservicesfortheLyman-DoverStree tsand
DrainageProject.Theinfrastructureintheareais currentlyinpoor
condition.Theworkwillconsistofdesigningandp reparing
preliminaryandfinalconstructionplansinaccorda ncewith
Augusta-RichmondCountystandardsandspecification s.The
proposedprojectaddressingdrainageroadwayissues ,sidewalks,
curbandgutter,streetresurfacing,andstreetlig htingalongDover
Street,LymanStreet,MilesStreet,FrohmanStreet,Shearton
Drive,andQuistDrive.
Analysis:Thefollowingfirmswereevaluatedbasedonqualifi cations,
projectapproach,experience,andscheduleonAugus t25,2010.
ThefollowingfirmssubmittedRFPsandwereevaluat ed:1.Clark
PattersonLee7.Stevenson&Palmer2.CranstonEng ineering8.
StreetSmart3.Godefroy&Associates9.Thomas&H uston4.
JLA10.W.K.Dickson5.KhafraEngineering11.W.R.Toole6.
LAIEngineering12.ZELEngineersZELEngineerswas selected
basedontheevaluationcriteriaforthisproject.
FinancialImpact:Fundsareavailableintheprojectconstructionacc ounttobe
transferredtotheprojectengineeringaccount323-041110-
5212115/208823601uponCommission’sapproval.
Alternatives:1)ApprovetheCapitalProjectBudgetnumber323-04 1110-
208823601andAwardtheDesignConsultantServices Agreement
toZELEngineersintheamountof$234,750.00fort heDover-
LymanStreetproject.Fundingisavailableinthep rojectaccount
fortheEngineeringDepartment.2)Donotapprovea ndcancel
project.Cover Memo
Item # 2
Recommendation:ApproveAlternativeNumberOne.
FundsareAvailable
intheFollowing
Accounts:
323-041110-5212115/208823601
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 2
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the
following Capital Project Budget is hereby amended:
Section 1: This project is authorized for design services for the Lyman-Dover Streets and Drainage
project and to award the Consultant Services to ZEL Engineers in the amount of
$234,750.00 for the Dover-Lyman Street project. Funding is available in the project
account for the Engineering Department to be transferred to the project engineering
account from the Special One Percent Sales Tax.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,000,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Spirit Creek $2,000,000 6th 2,000,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CAPITAL PROJECT BUDGET
DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE
Honorable Deke Copenhaver, Mayor
CPB#323-041110-208823601
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference
this request, contact Engineering at ext 5070. Thanks
Attachment number 1
Page 1 of 2
Item # 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
DOVER-LYMAN CONSTRUCTION INFRASTRUCTURE
CPB#323-041110-208823601
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-5212115-201823762 ($54,185)$0 ($54,185)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-5411120-201823762 ($160,000)$0 ($160,000)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-5414110-201823762 ($1,785,815)($1,785,815)
TOTAL SOURCES:($2,000,000)$0 ($2,000,000)
USE OF FUNDS
ENGINEERING323-041110-5212115-208823601 $234,750 $234,750
CONSTRUCTION
323-04-1110-5414110-208823601 $2,000,000 ($234,750)$1,765,250
TOTAL USES:$2,000,000 $0 $2,000,000
Attachment number 1
Page 2 of 2
Item # 2
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Wednesday, August 25, 2010 @ 3:00 P.M.
for furnishing:
RFP ITEM #10-156 Design Services for Dover-Lyman for Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, August 17, 2010 @ 5:00 P.M. by fax at
706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather
pursuant to its code of ordinances, this local government operates instead a Local Small
Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle July 22, 29, August 5, 12, 2010
Metro Courier July 28, 2010
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2
Page 1 of 1
Item # 2
VENDORS Attachment B Bidders Form Original 6 Copies Fee Proposal
CLARK PATTERSON LEE
350 TOWN CENTER AVE SUITE 201
SUWANEE GA 30024
YES YES YES YES YES
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30901
YES YES YES YES YES
GODEFROY & ASSOCIATES
701 MONTROSE COURT
AUGUSTA, GA 30904
YES YES YES YES YES
JOHNSON, LASCHOBER & ASSOCIATES
1296 BROAD STREET
P.O. BOX 2103
AUGUSTA, GA 30903
YES YES YES YES YES
KHAFRA ENGINEERING CONSULTANTS
418 FOURTH STREET
AUGUSTA, GA 30901
YES YES YES YES YES
LAI ENGINEERING
1800 PARKWAY PLACE SUITE 720
ATLANTA, GA 30067
YES YES YES YES YES
STEVENSON & PALMER ENGINEERING
360 BAY STREET, SUITE 400
AUGUSTA, GA 30901
YES YES YES YES YES
STREET SMARTS
3160 MAIN STREET, SUITE 100
DULUTH, GA 30096
YES YES YES YES YES
THOMAS & HUTTON ENGINEERING CO
50 PARK COMMERCE WAY
P. O. BOX 2727
SAVANNAH, GA 31402-2727
YES YES YES YES YES
W K DICKSON
1450 GREENE STREET, SUITE 225
AUGUSTA, GA 30901
YES YES YES YES YES
W R TOOLE ENGINEERS
1005 BROAD STREET, SUITE 200
AUGUSTA, GA 30901
YES YES YES YES YES
ZEL ENGINEERS
435 TELFAIR STREET
AUGUSTA, GA 30901
YES YES YES YES YES
EMC ENGINEERING SERVICES, INC
4106 COLBIN BLVD, SUITE 105
EVANS, GA 30809
MOORE AND ASSOCIATES
1009 EAST AVENUE
NORTH AUGUSTA, SC 29841
MCFARLAND-DYER & ASSOCIATES
4174 SILVER PEAK PARKWAY
SUWANEE, GA 30024
RFP Item #10-156
Design Services for Dover-Lyman
for the City of Augusta - for Engineering Department
RFP Due: Wednesday, August 25, 2010 @ 3:00 p.m.
NON-COMPLIANT
Attachment B - Expired Notary Seal
Submitted No Bid Response Letter
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 2
Evaluation Criteria
PTS
CLARK PATTERSON LEE
350 TOWN CENTER AVE
SUITE 201
SUWANEE GA 30024
CRANSTON ENGINEERING
452 ELLIS STREET
AUGUSTA, GA 30901
GODEFROY & ASSOCIATES
701 MONTROSE COURT
AUGUSTA, GA 30904
JOHNSON, LASCHOBER &
ASSOCIATES
1296 BROAD STREET
P.O. BOX 2103
AUGUSTA, GA 30903
KHAFRA ENGINEERING
CONSULTANTS
418 FOURTH STREET
AUGUSTA, GA 30901
LAI ENGINEERING
1800 PARKWAY PLACE SUITE
720
ATLANTA, GA 30067
STEVENSON & PALMER
ENGINEERING
723 INDUSTRIAL Park Drive,
Suite 2
Evans, GA 30809
STREET SMARTS
3160 MAIN STREET, SUITE
100
DULUTH, GA 30096
THOMAS & HUTTON
ENGINEERING CO
50 PARK COMMERCE WAY
P. O. BOX 2727
SAVANNAH, GA 31402-2727
W K DICKSON
1450 GREENE STREET, SUITE
225
AUGUSTA, GA 30901
W R TOOLE ENGINEERS
1005 BROAD STREET, SUITE
200
AUGUSTA, GA 30901
ZEL ENGINEERS
435 TELFAIR STREET
AUGUSTA, GA 30901
1) Qualifications of Company
25 16.7 18.0 13.7 17.8 17.3 19.8 20.8 17.0 15.5 20.8 19.0 19.2
2) Qualifications of Key
Professionals that will actually train
and mentor the technical staff of the
Engineering Department
30 17.7 18.3 14.5 17.0 18.0 18.0 20.2 19.7 19.1 22.0 19.6 22.0
3) Work Plan and Overall Service
Schedule
25 16.7 16.7 14.7 14.7 16.7 19.2 20.2 22.7 15.7 18.0 20.3 19.3
4) References (include specific
individuals with addresses and
telephone numbers
10 6.0 6.0 4.7 5.0 6.0 6.7 6.7 5.3 6.0 6.0 6.7 6.7
5) Proximity to Augusta
(5 points)
- Within August-Richmond
County - 5
- Within the CSRA - 4
- Within Georgia - 3
- Within SE United States
(includes AL, TN, NC,
SC, FL) - 2
- All Others - 1
5 3.0 5.0 5.0 5.0 5.0 3.0 4.0 3.0 3.0 5.0 5.0 5.0
6) Proposal Fee (5 points)
- Lowest - 5
- Second - 4
- Third - 3
- Fourth - 2
- Highest - 1
5 0.0 5.0 2.7 4.3 0.0 0.0 0.0 0.0 3.0 0.0 1.0 0.0
Total 100 60.0 68.9 55.2 63.8 63.0 66.7 71.8 67.7 62.3 71.8 71.5 72.1
Cumulative Evaluation Sheet RFP Item #10-156
Design Services for Dover-Lyman
for the City of Augusta - for Engineering Department
Tuesday, September 28, 2010 @ 10:00 a.m.
Comments:
Item # 2
Attachment number 5
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EngineeringServicesCommitteeMeeting
5/31/20111:15PM
DowntownTrafficSignalandStreetlightUpgrade-Aa ndB-CPB5/SA4
Department:AbieL.Ladson,PE,CPESC,Director
Caption:ApproveCapitalProjectBudgetChangeNumberFive(324-
041110-201824110)andSupplementalAgreementFour with
URSCorporationintheamounttotalamountof$279,233.10to
providedesignservicesfortrafficsignalandstre etlightupgrades
inthedowntownarea.Fundsareavailableinthe
projectcontingencyaccountfortheEngineeringDep artment.
Background:ThiswasoriginallyaSPLOSTIVprojecttoupgrade thetraffic
signalsandstreetlightsinthedowntownarea.Due tofunding
constraints,theoriginalfocuswasforupgradesal ongBroad
Street.However,in2010,theBroadStreetportion oftheproject
wasapprovedtoreceive$2.9millioninfundsfrom theAmerican
RecoveryandReinvestmentAct(ARRA;aka“Stimul us”),
therebyfreeingupfundstoexpandtheupgradepro gram.The
scopeofthisprojectwillbedesignservicesfors ignalsand
streetlightsalongTelfairStreetandWaltonWaybe tween5th
Streetand13thStreet(Subgroups1and2);Reynol dsStreetat
15thStreet,ReynoldsStreetat5thStreet,ands treetlightalong
BroadStreetbetween5thStreetandGordonHighway (Subgroup
3),andanevaluationofneedsalongSR28/Greene Street
(Subgroup4).
Analysis:ThesefundsarebeingrequestedtosupplementtheU RScontract
tocoverdesignservicesforeachsubgroup.
FinancialImpact:URShasproposedatotalcostof$279,233.10broken downas
follows:$103,326.06forSubgroup1;$107,279.49for Subgroup2;
$55,359.25forSubgroup3;and$13,268.30forSubgr oup4.
Fundsareavailableintheprojectcontingencyacco unttobe
transferredtotheprojectengineeringaccount.
Alternatives:1.ApproveCapitalProjectBudgetChangeNumberFiv e(324-
041110-201824110)andSupplementalAgreementFourwithURS
Corporationintheamounttotalamountof$279,233.10toprovide
designservicesfortrafficsignalandstreetlight upgradesinthe
downtownarea.Fundsareavailableintheprojectc ontingencyCover Memo
Item # 3
accountfortheEngineeringDepartment.2.Donota pprovethe
request.
Recommendation:ApproveAlternativeNumberOne.
FundsareAvailable
intheFollowing
Accounts:
324-041110-6011110/201824110-6011110
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 3
(SA03 – For changes more than $20,000)
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, URS Corporation, entered into a contract with Augusta-Richmond County on “March 18,
2003”, for engineering design services associated with the “Downtown Traffic Signal & Street Light Upgrade A
Project”, Project No. 324-041110-201824110, File Reference No. 11-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the
scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Additional Engineering services are needed to supplement the URS contract to cover
utility coordination, design revisions, as well as to provide coordination with GDOT
and the contractor during said construction.
It is agreed that as a result of the above described modification the contract amount is increased by
$279,233.10 from $782,402.58 to a new total of $1,061,635.68.
Any modifications to submittal dates shall be as identified in the attached proposal.
This agreement in no way modifies or changes the original contract of which it becomes a part, except as
specifically stated herein.
NOW, THEREFORE, We, URS Corporation, hereby agree to said Supplemental Agreement consisting of the
above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the
original contract to be performed under the specifications thereof, and that the original contract is in full force
and effect, except insofar as it might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
________________________________ ________________________________
Honorable Deke Copenhaver, Mayor URS Corporation
Approved Date: Approved Date:
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): 324-041110-201824110
Supplemental Agreement Number: 4
Purchase Order Number: 85641
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1
Page 1 of 1
Item # 3
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 324-041110-201824110 Change Number Five. This proposal
address Supplemental Agreement Number Four with URS Corp in the amount of
$279,233.10 to provide design services for traffic signal and streetlight upgrades in the
downtown area. Funding will come from Traffic Signal & Street Light Upgrade (A) Ph. IV
Contingency Account Project Funds transferred to the Engineering Account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 300,000$
Special 1% Sales Tax, Phase IV 2,023,000$
2,323,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies 2,323,000$ 2nd 2,323,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
Honorable Deke Copenhaver , Mayor
CHANGE NUMBER FIVE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this
request, contact Engineering at ext 5070. Thanks
1 of 2 4.18.2011
Attachment number 2
Page 1 of 2
Item # 3
Augusta-Richmond County, Georgia CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
CHANGE NUMBER FIVE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-6011110-201824110 $2,323,000 $0 $2,323,000
TOTAL SOURCES:$2,323,000 $0 $2,323,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824110 $963,003 $279,250 $1,242,253
ADVERTISMENT
324-041110-5233119-201824110 $2,000 $2,000
TRAFFIC SIGNALS
324-041110-5414610-201824110 $58,582 $58,582
CONTINGENCY
324-041110-6011110-201824110 $1,299,415 ($279,250) $1,020,165
TOTAL USES: $2,323,000 $0 $2,323,000
2 of 2 4.18.2011
Attachment number 2
Page 2 of 2
Item # 3
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
DowntownTrafficSignalandStreetlightUpgrade-A-C PB4
Department:AbieL.Ladson,PE,CPESC,Director
Caption:ApproveCapitalProjectBudgetChangeNumberFour3 24-
041110-201824110withTemple,Incintheamountof $58,582.00
toprovidePolaraaudiblepedestriancrossingdevic esonthe
DowntownTrafficSignalandStreetlightUpgrade-A
project.Fundsareavailableintheprojectconting encyaccountfor
theEngineeringDepartment.
Background:Currently,thereisaGDOTprojectalongBroadStre ettoupgrade
thetrafficsignalsaswellasprovideupgradedped estrianpush
buttonsystems.However,theapprovedconstruction plansdidnot
includeaudiblepedestrianpushbuttons.Tothate nd,itisdesired
topurchasetheaudiblepedestrianbuttonsandswit chthemout
withthenon-audiblepushbuttonsduring
construction.Theswitched-outbuttonswouldthenb eusedas
sparesystemsornewinstallationatotherinstalla tions.
Analysis:Thesefundsarebeingrequestedtoaddresspedestri ancrossing
devicesalongBroadStreetaspartofthesignalup gradesbetween
12thStreetand5thStreet.
FinancialImpact:Temple,Inchasproposedatotalcostof$58,582.00 andfundsare
availableintheprojectcontingencyaccounttobe transferredto
theprojecttrafficsignalsaccount.
Alternatives:1.ApproveCapitalProjectBudgetChangeNumberFou r324-
041110-201824110withTemple,Incintheamountof $58,582.00
toprovidePolaraaudiblepedestriancrossingdevic esonthe
DowntownTrafficSignalandStreetlightUpgrade-Ap roject.
Fundsareavailableintheprojectcontingencyacco untforthe
EngineeringDepartment.
Recommendation:ApproveAlternativeNumberOne.
FundsareAvailable
Cover Memo
Item # 4
intheFollowing
Accounts:324-041110-6011110/201824110-6011110
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 4
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 324-041110-201824110 Change Number Four. This proposal
address the Polara audible pedestrian crossing devices along Broad Street as part of the
signal upgrades between 12th Street and 5th Street. Funding will come from Downtown
Traffic Signal & Street Light Upgrade (A) SPLOST Ph. IV Contingency
Account Project Funds in the amount of $58,582.00.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 300,000$
Special 1% Sales Tax, Phase IV 2,023,000$
2,323,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies 2,323,000$ 2nd 2,323,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
Honorable Deke Copenhaver , Mayor
CHANGE NUMBER FOUR
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this
request, contact Engineering at ext 5070. Thanks
1 of 2 4.18.2011
Attachment number 1
Page 1 of 2
Item # 4
Augusta-Richmond County, Georgia CPB# 324-041110-201824110
CAPITAL PROJECT BUDGET
DOWNTOWN TRAFFIC SIGNAL & STREET LIGHT UPGRADE (A)
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-6011110-201824110 $2,323,000 $0 $2,323,000
TOTAL SOURCES:$2,323,000 $0 $2,323,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824110 $963,003 $963,003
ADVERTISMENT
324-041110-5233119-201824110 $2,000 $2,000
TRAFFIC SIGNALS
324-041110-5414610-201824110 $58,582 $58,582
CONTINGENCY
324-041110-6011110-201824110 $1,357,997 ($58,582) $1,299,415
TOTAL USES: $2,323,000 $0 $2,323,000
2 of 2 4.18.2011
Attachment number 1
Page 2 of 2
Item # 4
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
ExtensionofStaffAugmentationAgreement
Department:AbieL.Ladson,PE,CPESC,Director
Caption:AuthorizetheEngineeringDepartmenttoextendSupp lemental
AgreementFivewithJordan,JonesandGoulding,Inc .tocontinue
toprovideprojectmanagementsupportviastaffaug mentationfor
anamountnottoexceed$210,400whichwillbefund edfrom
SPLOSTContingencyfunds.Itisalsorequestedfo rthenovation
ofthecontracttobeapprovedtoreflectthenamec hangefrom
Jordan,JonesandGoulding,Inc.toJacobsEngineer ingGroupin
accordancewiththemergerthatoccurredonFebruar y12,2010.
Background:Augusta-RichmondCountyisresponsibleforPrelimin ary
EngineeringactivitiesonseveralGeorgiaDepar tmentof
Transportation(GDOT)projectsincludingAlexander Drive,St.
SebastianStreetExtension,WindsorSpringRoadSec tionsIV&
VandWrightsboroRoad.Theseprojectsareinvar iousstagesof
developmentandrequireknowledgeable,efficientan deffective
interactionandcoordinationwithGDOT,therespect ive
DesignConsultantsandworkunitswithinAugusta-Ri chmond
County.
Analysis:Augusta-RichmondCounty(ARC)isresponsibleforPr eliminary
EngineeringactivitiesonseveralGeorgiaDepartmen tof
Transportation(GDOT)projectsincludingAlexander Drive,St.
SebastianStreetExtension,WindsorSpringRoadSec tionsIVand
VandWrightsboroRoad.Theseprojectsareinvario usstagesof
projectdevelopmentandrequireknowledgeable,effi cient,and
effectiveinteractionandcoordinationwithGDOT,t herespective
DesignConsultantsandworkunitswithinARC.OnFe bruary12,
2010Jordan,JonesandGoulding,Inc.mergedwithJ acobs
EngineeringGroup,Inc.ThecontractthatJordan,J onesand
Goulding,Inc.,hadwiththeAugusta-RichmondCount y
EngineeringDepartmenttoprovideprojectmanagemen tsupport
viastaffaugmentationwasnotaffectedbythemerg er.Thecurrent
contractwillbeexpiringsoonanditisthedesire ofthe
EngineeringDepartmentandJacobsEngineeringGroup ,Inc.to
extendthecontract.
Cover Memo
Item # 5
FinancialImpact:FundingforSupplementalAgreementNumberFivewill bebased
on25%allocatedtoeachoftheSPLOSTprojectfund sin
respectivetoprojectsSt.Sebastian,WindsorSpring RoadSection
IV,WindsorSpringRoadSectionVandWrightsboroR oadnotto
exceed$210,400transferredtothecurrentcontract withJacobs
EngineeringGroup.
Alternatives:1)AuthorizetheEngineeringDepartmenttoextendS upplemental
AgreementFivewithJordan,JonesandGoulding,Inc .tocontinue
toprovideprojectmanagementsupportviastaffaug mentationfor
anamountnottoexceed$210,400whichwillbefund edfrom
SPLOSTContingencyfunds.Itisalsorequestedfor thenovation
ofthecontracttobeapprovedtoreflectthenamec hangefrom
Jordan,JonesandGoulding,Inc,toJacobsEngineer ingGroupin
accordancewiththemergerthatoccurredonFebruar y12,2010.
2)DenyandacknowledgethatARCmanagedGDOTproje cts
mayjeopardizefundingopportunitiesandexperience delays.
Recommendation:ApproveAlternative1.
FundsareAvailable
intheFollowing
Accounts:
324-041110-5212999St.Sebastian–202824003Windsor Spring,
IV—299823766WindsorSpring,V—299823786Wrightsbor o--
296823309
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 5
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
HighlandAvenueTrafficCalming
Department:ClerkofCommission
Caption:DiscusstrafficcalmingforHighlandAvenue.(Requ estedby
CommissionerBowles)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 6
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
MotionforRightofWay
Department:Law
Caption:MotiontoapproveanOptionforthepurposesofacq uiringa
Right-of-WaybetweenTycoHealthcareGroup,LP,c/o Kendall
Company,asowner,andAugusta,Georgia,asoptione e,in
connectionwiththeMarvinGriffinRoadImprovement Project,
(13,541sq.ft.)infeeand(1,541sq.ft.)ofperm anenteasement,
moreorless;and(6,710sq.ft.)oftemporarycons truction
easementfrompropertylocatedat1430MarvinGriff inRoad,
private,atthepurchasepriceof$6,800.00.
Background:Thepropertyownerhasagreedtoconveyacertainr ight-of-way
andeasementtoAugusta,Georgia,fortheMarvinGr iffinRoad
ImprovementProject.
Analysis:Thepurchaseofthereferencedpropertyisnecessar yforthe
project.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunderthe
projectbudget.
Alternatives:DenytheMotion
Recommendation:ApprovetheMotion
FundsareAvailable
intheFollowing
Accounts:
323041110-5411120296823215-5411120
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.Cover Memo
Item # 7
ClerkofCommission
Cover Memo
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
OldSavannahRoad/TwiggsStreetImprovements–Phas eIICPB/SA3
Department:AbieL.Ladson,PE,CPESC,Director
Caption:ApproveCapitalProjectBudgetChangeNumberTwo(3 23-
041110-296823220)andSupplementalAgreementThree with
ClarkPattersonLeeintheamountof$137,450.00on theOld
SavannahRoad/TwiggsStreetImprovementsProject-Ph aseII.
Fundingisavailableintheprojectconstructionac counttobe
transferredtotheprojectengineeringaccountasr equestedby
AED.
Background:OnSeptember15,2009,theAugustaRichmondCounty
CommissionapprovedachangeinscopetoseparateO ld
SavannahRoad/TwiggsStreetImprovementprojectint otwo
phasesfordesignandconstruction.Thescopeofwo rkforPhaseII
oftheprojectincludesthecompletionoftheconst ructionandright
ofwayplansfortheOldSavannahRoad,theprepara tionofthe
rightofwayplatsrequiredforlandacquisition,p reparationof
landscapingandstreetlightingplansandredesigni ngTwiggs
StreettoaccommodatetheredevelopmentoftheBeth lehem
HistoricDistrictproposedbytheAugustaHousinga nd
CommunityDevelopmentDepartmentalongthissection of
TwiggsStreet.
Analysis:TheadditionalscopeofworkforPhaseIIincludes thedesignand
preparationofconstructiondocumentsforroundabou tsatthe
intersectionofOldSavannahRoadandCamille/12th Street,Old
SavannahRoadandTwiggsStreet/MartinLutherKing Jr.Blvd.,
andTwiggsStreetandWrightsboroRoad/JamesBrown
Blvd./NicholasStreet.Thesechangesarealsoassoc iatedwiththe
redevelopmentoftheBethlehemHistoricDistrict.
FinancialImpact:Fundingintheamountof$137,450.00isavailablei ntheproject
constructionaccounttobetransferredtotheproje ctengineering
accountuponCommissionapproval.
Alternatives:1)ApproveCapitalProjectBudgetChangeNumberTwo 323-
041110-296823220andSupplementalAgreementThreew ith
ClarkPattersonLeeintheamountof$137,450.00on theOld Cover Memo
Item # 8
SavannahRoad/TwiggsStreetImprovementsproject-Ph aseII.
Fundingisavailableintheprojectconstructionac counttobe
transferredtotheprojectengineeringaccountasr equestedby
AED.2)Donotapprove,anddelaytheproject.
Recommendation:ApproveAlternativeNumberOne.
FundsareAvailable
intheFollowing
Accounts:
_323-041110-5414110/296823220-5414110_______
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 8
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 323-041110-296823220. This addresses Supplemental
Agreement Number Three with Clark Patterson Lee in the amount of $137,450 for the
construction and right of way plans associated with Phase II of the Old Savannah Road
and Twiggs Street Improvements project.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,060,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Oates Creek & Phinizy Swamp 2,060,000$ 2nd 2,060,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 323-041110-296823220
CAPITAL PROJECT BUDGET
OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS
Honorable Mayor, Deke Copenhaver
PHASE II
CHANGE NUMBER TWO
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference
this request, contact Engineering at ext 5070. Thanks
1 of 2 5.5.2011
Attachment number 1
Page 1 of 2
Item # 8
Augusta-Richmond County, Georgia CPB# 323-041110-296823220
CAPITAL PROJECT BUDGET
OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS
PHASE II
CHANGE NUMBER TWO
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-0000000-000000000 ($1,431,000) $0 ($1,431,000)
323-00-0000-0000000-000000000 ($629,000) $0 ($629,000)
TOTAL SOURCES:($2,060,000) $0 ($2,060,000)
USE OF FUNDS
ADVERTISING
323-04-1110-5233119-296823220 $2,000 $2,000
ENGINEERING
323-04-1110-5212115-296823220 $255,791 $137,450 $393,241
RIGHT OF WAY
323-04-1110-5411120-296823220 $85,000 $85,000
CONSTRUCTION
323-04-1110-5414110-296823220 $1,670,000 -$137,450 $1,532,550
CONTINGENCY
323-04-1110-6011110-296823220 $47,209 $47,209
TOTAL USES: $2,060,000 $2,060,000
2 of 2 5.5.2011
Attachment number 1
Page 2 of 2
Item # 8
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, Clark Patterson Lee, entered into a contract with Augusta-Richmond County on
December 18, 2001, for Old Savannah Rd/Twiggs Street Improvements Project, Project No.
323-04-296823220, and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Additional Engineering services Phase II required to complete the construction and
right of way plans for Old Savannah Road/Twiggs Street Improvements.
It is agreed that as a result of the above modification the contract amount is increased by
$137,450 from $253,586 to a new total of $391,036.00.
This agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, Clark Patterson Lee, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as
it might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver Clark Patterson Lee
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Augusta Richmond County Project Number(s): 323-041110-296823220
Supplemental Agreement Number: 3
Purchase Order Number: 57942
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for
execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2
Page 1 of 1
Item # 8
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
OptionforTemporaryConstructionEasement
Department:Law
Caption:MotiontoapproveanOptionfortemporary
constructioneasementbetweenInternationalPaperC ompany,as
successorininteresttoDillardPaperCompany,as owner,and
Augusta,Georgia,asoptionee,inconnectionwitht heMarvinGriffin
RoadImprovementProject,(5,467sq.ft.)oftempor aryconstruction
easementfromthepropertylocatedat1427MarvinG riffinRoad,
private,atthepurchasepriceof$400.00.
Background:Thepropertyownerhasagreedtoconveyacertaino ptionfor
easementtoAugusta,Georgia,fortheMarvinGriffi nRoad
ImprovementProject.
Analysis:Thepurchaseofthereferencedpropertyisnecessar yfortheproject.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunderthe
projectbudget.
Alternatives:DenytheMotion
Recommendation:ApprovetheMotion
FundsareAvailable
intheFollowing
Accounts:
323041110-5411120296823215-5411120
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 9
Item # 9
Item # 9
Item # 9
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
QuitClaimDeed
Department:Law
Caption:MotiontoapprovetheissuanceofQuitClaimDeedt otheSharlotte
F.EvansRevocableTrustforthepurposeofchangin gapreviously
donatedpermanenteasementbetweentheSharlotteF.Evans
RevocableTrust,asowner,andAugusta,Georgia,in connectionwith
theBelairHillsSubdivisionImprovementProjectfr omproperty
locatedat1585AvalonAve.,privateproperty.
Background:Augustahadpreviouslyacquiredapermanenteasemen tonthis
parcel.However,thereweresomechangesneededto reducethe
scopeofthateasement.Thepropertyownerhasagre edtodonatea
neweasementtoAugusta,GeorgiafortheBelairHil lsSubdivision
ImprovementProject.
Analysis:TheQuitClaimDeedisneededtoabandontheprevio uslydonated
easement.
FinancialImpact:None
Alternatives:DenytheMotion
Recommendation:ApprovetheMotion
FundsareAvailable
intheFollowing
Accounts:
323041110-5212122296823603-5212122
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 3
Item # 10
Attachment number 1
Page 2 of 3
Item # 10
Attachment number 1
Page 3 of 3
Item # 10
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
RegencyMallRetentionPond
Department:ClerkofCommission
Caption:UpdatefromtheAdministratorregardingthestatus ofthe
conversionoftheRegencyMallRetentionPondinto alake
utilizingSPLOSTfundspreviouslyallocatedandan anticipated
timelineofdevelopment.(RequestedbyCommissione rLockett)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 11
EngineeringServicesCommitteeMeeting
5/31/20111:15PM
UtilityBusinessPlanUpdateContractAwardwithMc Kim&Creed
Department:Utilities
Caption:Authorizetheawardandexecutionofacontractwit hMcKimand
CreedfortheupdatetoAUD’sUtilityBusinessPlan (RFQ#11-
055)intheamountof$386,112.
Background:TheAugustaCommission,initsApril19,2011meeti ng,
authorizedtheUtilitiesDepartmenttoproceedwith negotiations
withMcKim&Creedtoprovideservicesfortheupda teofAUD’s
UtilityBusinessPlan.Afterseveralscopingandn egotiation
sessions,theprocessiscompleted.Basedonthesc opingand
negotiations,wewouldrecommendtheauthorization ofawardand
executionofacontracttohavetheworkperformed.
Analysis:Thecompensationbeingrecommendedrepresentsarea sonablefee
fortheservicestobeprovided.
FinancialImpact:ThecostsfortheUtilityBusinessPlanupdateareb udgetedunder
accountnumber507043490-5212999/81100010-5212999
Alternatives:Noalternativesarerecommended.
Recommendation:WerecommendtheCommissionauthorizetheawardand
executionofacontractwithMcKimandCreedforth eupdateto
AUD’sUtilityBusinessPlan(RFQ#11-055)intheam ountof
$386,112.
FundsareAvailable
intheFollowing
Accounts:
ThecostsfortheUtilityBusinessPlanupdateareb udgetedunder
accountnumber507043490-5212999/81100010-5212999
REVIEWEDANDAPPROVEDBY :
Finance.Cover Memo
Item # 12
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 14
Item # 12
Attachment number 1
Page 2 of 14
Item # 12
Augusta Utility Department Business Plan Update
Scope of Work 050311 - Page 3
Task 3 ± On-site Tours and Interviews
A. Conduct in-depth tours of facilities over three days to supplement previous tours and
allow for more detailed discussion with AUD staff pertaining to the facilities being
toured. Facilities/operations to be toured, include, but are not necessarily limited to
water and wastewater treatment and pumping facilities, engineering, customer
service, metering, administrative operations, water distribution, and wastewater
collection.
B. Conduct interviews with all assistant directors, superintendents, other members of the
core team, and additional individuals up to a targeted total of 30 staff members that
will represent a cross section of the staff and as chosen by the core project team and the
CONSULTANT team. It is assumed that the interviews will occur during two, 3-day
blocks of time.
C. Deliverable: Develop high elevation compilation of observations.
Task 4 ± Self Assessment- Process Owner Prioritization Workshop
A. Identify and prioritize issues and SDPs
B. Conduct a full day workshop to facilitate discussion of SDPs and other potential
issues. The workshop team shall be the core project team supplemented by additional
staff as determined by the core team. The targeted size of the workshop team is 12-15
individuals.
o Apply the z-chart prioritization process, which was used in the development of
the current AUD business plan to the issues and SDPs, to develop a priority
ordered list. This is a critical list that becomes the basis for action plans and
specific assignments. Some of the specific issues that may come out of this
activity include:
- Enhanced communication with Commission and other stakeholders
- Issues impacting future rates and fees
- Communication within the organization
- Communication with customers and others outside of AUD
- Continued movement toward a more proactive mode of operation
(previously noted as desired by AUD staff)
- Fulfillment of customer needs
- Fulfillment of employee needs
- Organization structure revisions
o Classify or categorize the processes, issues, SDPs into the ten business attributes
(utilizing an affinity grouping process) of the Effective Utility Management
(EUM), model as established by WEF, AWWA, and others, (see Attachment A).
- Develop summary information related to the number of issues/SDPs
associated with each attribute
Attachment number 1
Page 3 of 14
Item # 12
Augusta Utility Department Business Plan Update
Scope of Work 050311 - Page 4
- Assess the overall priority of the issues/SDPs assigned to each Attribute
to determine which business attributes need the most immediate
attention.
C. Deliverable: Spreadsheet outlining issues and SDPs in priority order.
Task 5 ± Phase I Technical Memorandum and Presentation of Findings
A. Prepare a Technical Memorandum (TM) to document details of the prioritization of
processes, issues, and SDPs and their classification into business attributes. Included in
the TM will be a spreadsheet to organize issues and SDPs into overall priority order,
and a spreadsheet to classify the issues and SDPs into the ten business attributes, by
priority order. The TM shall also include a discussion of suggested updates to the
current business plan, and the relationship of the business plan to master plans, CIPs,
emergency response plans, etc.
B. Conduct Phase 1 Workshop (half day) to address the findings of the Phase 1 work and
to finalize the work plan for Phase 2.
C. Deliverable:Technical memorandum for Phase I work.
Phase 2:
The workshop conducted at the end of Phase 1 will lay the groundwork and define (with
AUDȂȱ, approval and acceptance) the work plan for Phase 2 of this project. Phase 2
will begin work on the actual revisions to the AUD business plan. The Phase 2 activities to
prepare the updated business plan will include the following tasks:
Task 1 ± Initiation/ Phase 2 Kick-off Meeting
A. Conduct the Phase 2 kick-off meeting with the AUD core team to briefly present the
project schedule, planned activities/processes, and data/staff needs; and to
clarify/emphasize the overall purpose of this project. The purpose is to develop principal
components of the business plan through the development of the action plans associated
with each of the evaluated and expanded upon SDP/issue. Other items to be covered in
the full day workshop include:
B. Review and re-establishment of the vision, mission, values and brand
C. Review of the organizational structure for possible upgrade
D. Identification of strengths
E. Identification of barriers/obstacles
F. Identification of critical success factors
G. Coordinate with AUD to identify members of each functional team associated with each
SDP/issue.
H. Prepare and distribute an information request to supplement the information received
as part of previous projects and review data received.
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Augusta Utility Department Business Plan Update
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I. DeliverablesȯOutline of Business Plan to be populated as key component of Phase 2
work.
Task 2 ± Business Planning
A. Facilitate the creation of an update to the mission, the goals, and the responsibilities of
each operating division with division leadership. This activity will be conducted during
seven half-day workshops with division leadership.
B. Review and recommend revisions for department and division organizational structure
with Division leadership and core team. This activity will be conducted in conjunction
with activity A, above.
C. Develop and/or fine tune goals of the department, the division, the section, and the
individual; with emphasis on linkage among these goals.
D. Review and edit the structure of up to 30 existing individual role (job) descriptions to
provide for consistency among divisions and to provide for better understanding of
roles with core team. Additional job descriptions may be edited as component of
ȃȱȄȱȱ ǯȱRecommended content changes will be submitted to
division heads for review/approval to ensure the descriptions meet divisional needs and
that there is linkage to divisional and departmental goals.
E. Identify the direction and the process of evaluating resource optimization (succession
ǼȱȱȱȱȱȱȱȂȱȱȱȱǯȱ
The most important aspects of the next implementation phase of this project are the
continued evaluation of processes by conducting additional process mappings of
SDPs/issues and the process of knowledge transfer to maximize resource optimization as
AUD authorized resource levels become more critical. This activity, which becomes the
Training Plan, will target various techniques for providing training in a myriad of
topics, the most important of which is continued and enhanced supervisory leadership
training. Others include but are not limited to safety, emergency response, security,
technical training and customer service. This activity is intended to be a road map of
activities which will be carried out in Phase 3.
F. Deliverable: First draft of business plan
Task 3 ± Process Mapping
A. Functional teams consisting of those employees who are more directly involved in day-
to-day activities will focus on the top 10 SDP/Issues as determined by the core team in
Phase 1 of the project
1. Conduct process flow evaluations associated with each of the top 10
SDPs/issues identified in Phase 1. Additional process flows may be done as
ȱȱȃȱȄȱȱ ǯȱIt is assumed that up to 10
half-day process flow evaluation workshops will be conducted with separate
functional teams (4 to 6 people). Team members will be assigned based on job
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Augusta Utility Department Business Plan Update
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responsibilities, a logical fit of needed and available skill sets, and staff more
directly involved in the day-to-day issues being evaluated. This task will
consist of facilitating the development of process maps of current and future
processes/issues by the functional teams.
For each process being evaluated and mapped, two separate mappings will
be developed. The first will entail a concentrated effort to develop the process
ȱȱȱȱȃȱȄȱǰȱȱ ȱȱȱȱ ȱȱ
and SDPs are currently addressed. ȱǰȱȱȃȱȄȱǰȱ ȱȱ
ȱȱȱȱȱȃȱȄȱȱȱ ȱȱ
improvements in the process can be made, including providing guidance for
those improvements.
2. Apply strengths/barriers/critical success factors analysis to SDPs/issues with
each of the functional teams. Both versions of the process maps will be used
ȱȱȱȱȱȱȱȃȱȄȱǯ
B. Facilitate the development of action plans with the functional teams tasked with
implementing SDP changes. Actions plans shall be formalized by the CONSULTANT
and will identify specific activities, owners and measurement metrics. It is assumed
that there will be approximately ten action plans developed.
1. Consolidate action plans to prevent duplication of efforts for each of the top ten
SDPs/Issues. Action plans shall be developed in such a way as to have the ability
to measure ȱ ȱȂȱvision, mission and goals.
2. Distribute draft process maps and action plans to functional teams and the core
team for review and approval.
C. The secondary focus of this task is to expand onto the next 10 SDPs/issues as
prioritized by the core team in order to prepare for expansion of efforts for developing
a more comprehensive business plan. The purpose of this effort is to maintain the
momentum of the SDP process and the productivity of the process mapping while it is
still fresh on the Ȃȱǯ This approach will prepare the core team and the small
functional teams to move smoothly into the next phase of the project. A part of this
process will be the preliminary assessments of appropriate functional teams and
suggested assignments and a further consolidation of the remaining SDPs/issues. This
shall be conducted as part of a half day project status meeting with the Core Team.
D. Deliverable: Completed process flows for those included as part of this task.
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Augusta Utility Department Business Plan Update
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Task 4 ± Business Plan ± ³$/LYLQJProcess and DoFXPHQW´
A. Draft first edition of the revised business plan and submit to the core team for review.
The draft business plan will include:
1. Purpose
2. Vision, mission, values and brand
3. Description/overview of operating divisions
4. Organizational structure
5. Identification of strengths, weaknesses, critical success factors
6. Departmental and divisional goals
7. Individual role descriptions
8. Service delivery processes/issues/priorities
9. Action plans
10. Evaluation/follow-up
11. Major stand-alone work efforts that become a part of the business plan by
reference:
a. Strategic/master plan
b. Budget
c. CIP/needs assessments
d. Standard Operating Procedures (SOP)
e. Emergency response plan
B. Meet to present the business plan and the findings of Phase 2 in a half-day
workshop.
C. Revise business plan to implement comments from the core team and submit the
final document to AUD.
D. Develop and present for approval a draft of the business plan.
Task 5 ± Graphics Support for Development of New Brand
A. Provide support for development and refinement of the new brand for AUD, to
include clarity, resolution, color, and layout of the graphics.
B. Research applications to address copyrights or trademarks that would prohibit
ȱȱȱȱȃȱ ȱȄȱȱȱȱȱȱ¢ȱȱȱȱȱ
format for several years.
C. Make recommendations to AUD for appropriate application of the new brand.
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Augusta Utility Department Business Plan Update
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E. Maintain records filing system.
F. Prepare monthly invoices and maintain a cost accounting system.
Additional Services
Activities outside the scope of services provided herein will be considered additional services
and will be performed at an additional fee that will be negotiated prior to beginning additional
services. Additional services may include those items listed in the Proposed Scope of Services Ȯ
Phase 3 Ȯ Business Plan, additional meetings and workshops, and tasks not specifically
identified herein.
McKim & Creed Project Team
Joe Stowe .................................. Senior Management Consultant
Mike Osborne .......................... Senior Project Manager
Chris Browning ....................... Senior Management Consultant
Linda Vaughn .......................... Communication/ Customer Services Specialist
AUD Project Core Leadership Team
Tom Wiedmeier ....................... Director
Drew Goins .............................. Assistant Director
Allen Saxon .............................. Assistant Director
Steve Little ................................ Assistant Director
Jerry Delaughter ...................... Assistant Director
Russell Thies ............................ Assistant Director
Horace Luke ............................. Assistant Director
Project Schedule
The Business Plan Phases 1 and 2 tasks described herein shall be completed within 14 months
after the effective date of authorization to proceed as described below, unless the period of
service is extended by mutual agreement of both parties. The proposed schedule is as follows:
Phase 1 ............ 6 months from notice to proceed
Phase 2 ............ 8 months from end of Phase 1 (contingent upon level of scope developed for
Phase 2)
Phase 3 ............ Schedule for Phase 3 tasks to be determined following completion of Phase 2 and
upon approval of AUD.
The CMOM Support Scope of Services shall be completed within 14 months and concurrently
with the Business Plan Phases 1 and 2 Scope of Services beginning on the effective date of
authorization to proceed unless the period of service is extended by mutual agreement of both
parties.
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Augusta Utility Department Business Plan Update
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Project Fees
The fee for the scope of services described herein shall not exceed $386,100 based on the Budget
Estimates below. Fees will be billed hourly based on CONSULTANTS current rate schedule.
CONSULTANT may alter the distribution of fees between tasks and between Phases, but may
not exceed the total fee.
Budget Estimate for Phase 1 and Phase 2 of the basic Business Plan update shall not exceed
$272,800 without written authorization.
Allowances
CONSULTANT shall perform the following services after written authorization by AUD. As
the actual tasks, work items and the duration are undefined, the allowance/budget estimate
serves as a mechanism for AUD to proceed with these services, but also serves as a limit on
CONSULTANTȂS work, until additional compensation is authorized by AUD and accepted by
CONSULTANT.
Budget Estimate for Phase 2 Task 5 Graphics Support for Development of New Brand shall not
exceed $7,500 without written authorization;
Budget Estimate for Phase 2 Task 6 Standard Operating Procedure Review shall not exceed
$30,800 without written authorization.
Budget Estimate for CMOM Support shall not exceed $75,000 without written authorization.
Expenses
Out of pocket expenses, mileage reimbursement, outside printing for deliverables, overnight
deliveries and courier service will be billed at 1.10 times the actual cost.
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Augusta Utility Department Business Plan Update
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Agreement
This Scope of Services, as described herein, Budget Estimate and the General Conditions (Attached)
constitute the entire Agreement between Augusta Utility Department as the CLIENT and McKim &
Creed, P.A. as the CONSULTANT. This Agreement may only be amended, supplemented, or modified
by a duly executed written instrument by both parties.
This Agreement is made this ____ day of __________, 2011, by and between Augusta Utilities Department
and McKim & Creed P.A.
In witness whereof, the parties have executed this Agreement to be effective as of the date first above
written.
Accepted for: Accepted for:
Augusta Utilities Department McKim & Creed, P.A.
By: By:
_________________________________ _______________________________
J. Michael Osborne, PE
Regional Manager
_________________________________ _______________________________
Date Date
Attest: Attest:
_________________________________ _______________________________
Joe C. Stowe, Jr.
Senior Management Consultant
Address for giving notices: Address for giving notices:
_________________________________ McKim & Creed, P.A.
_________________________________ 8020 Tower Point Drive
_________________________________ Charlotte, NC 28227
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Augusta Utility Department Business Plan Update
Attachment A: Effective Utility Management Summary
Augusta Utility Department Business Plan Update
Scope of Work 050311 - Page 13
Framework:
The framework proposed to be used to complete this project is consistent with the process
ȱȱȱȱȱȃȱlity Management Ȯ A Primer for Water and
ȱȄȱǻȃȄǼǯ ȱȱȃȱȱȱ¢ȱȱȱ
ȱȄȱȱȱȱȱȱȱȱ¢Ȃȱȱȱȱȱ
of these attributes. These ten attributes will provide a framework for categorizing and
prioritizing AUD issues and areas of concern. The ten attributes are generally defined as
follows:
1. Product Quality Ȯ Produce potable water, treated effluent, and process residuals in
compliance with regulatory and reliability requirements and consistent with customer,
public health, and ecological needs.
2. Customer Satisfaction Ȯ Provide reliable, responsive and affordable services in line with
customer accepted service levels. Maintain responsiveness to customer needs and
emergencies.
3. Employee and Leadership Development Ȯ Recruit and retain a competent and motivated
work force. Provide opportunities for professional and leadership development. Ensure
employee institutional knowledge is retained and improved upon over time.
4. Operational Optimization Ȯ Ensure timely, cost-effective, reliable and sustainable
performance. Minimize resource use and loss in day to day operations. Anticipate and
support timely adoption of improvements.
5. Financial Viability Ȯ Maintain an effective balance between long-term debt, operating
revenues and expenses, and asset values. Establish rates consistent with community
expectations and acceptability, yet adequate to recover costs, provide for reserves, maintain
support from rating agencies, and invest in future needs.
6. Infrastructure Stability Ȯ Maintain and enhance the condition of assets over the long term
with the lowest possible life-cycle cost, acceptable risk, and consistent with anticipated
growth and system reliability goals. Assure asset repair and replacement do not disrupt
community and create negative consequences.
7. Operational Resiliency Ȯ Utility leadership and staff work together to anticipate and avoid
problems (legal, regulatory, financial, environmental, safety, security, and natural disaster.)
8. Community Sustainability Ȯ Attentive to the impacts that decisions have on long-term
future community and watershed health and welfare.
9. Water Resource Adequacy Ȯ Ensures water availability consistent with current and future
needs through long-term resource supply planning and conservation.
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Augusta Utility Department Business Plan Update
Attachment A: Effective Utility Management Summary
Augusta Utility Department Business Plan Update
Scope of Work 050311 - Page 14
10. Stakeholder Understanding and Support Ȯ Proactive efforts to develop understanding and
support from oversight and regulatory bodies related to service levels, rate structures,
budgets, capital needs and risk management. Actively involves stakeholders in the decisions
that will affect them.
In addition to the Ten Attributes, EUM identifies several Keys of Management Success which
are also proposed to be used as part of the framework for this project. The Keys to Management
Success are comprised of management approaches that have proven to be successful historically
in managing utilities more effectively. ȱ¢ȱ ȱȱȱȱȂȱȱ
efforts on issues outlined in the Attributes. The Keys to Management Success are listed below:
1. Leadership
2. Strategic business planning
3. Organizational approaches
4. Measurement
5. Continual improvement management framework
Note: Effective Utility Management (EUM) was created in May 2007 by six major water and
wastewater organizations and the U.S. Environmental Protection Agency. The six organizations
include: Water Environment Federation (WEF), American Public Works Association (APWA),
American Water Works Association (AWWA), National Association of Water Companies
(NAWC), National Association of Clean Water Agencies (NACWA), and Association of
Metropolitan Water Agencies (AMWA). Effective Utility Management is designed to help water
and wastewater utility managers make practical, systematic changes to achieve excellence in
utility performance.
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Item # 12
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
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Item # 12
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
Brown and Caldwell
990 Hammond Drive Suite 400
Atlanta, GA 30328
YES YES YES YES YES
McKim & Creed
8020 Tower Point Drive
Charlotte NC 28227
YES YES YES YES YES
Municipal & Financial Services
911-A Commerce Road
Annapolis MD 21401
YES YES YES YES YES
Westin Engineering Inc
260 Peachtree Street NW Ste 2200
Atlanta GA 30303
YES YES YES YES YES
Woolpert
375 Northridge Road Ste 100
Atlanta GA 30350
YES YES YES YES YES
Heery International
999 Peachtree Street, NE Ste 300
Atlanta, GA 30309
Jacobs Engineering Group Inc
6801 Governors Lake Pkwy Bldg 200
Norcross, GA 30071
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400
Tower Place 100
Atlanta GA 30326
Woodard & Curran
2905 Premiere Parkway Ste 175
Duluth GA 30097
Zel Engineers
435 Telfair Street
Augusta GA 30901
RFQ Item #11-055
Utility Business Plan
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
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Evaluation Criteria PTS
Brown and Caldwell
990 Hammond Drive
Suite 400
Atlanta, GA 30328
McKim & Creed
8020 Tower Point
Drive
Charlotte NC 28227
Municipal & Financial
Services
911-A Commerce
Road
Annapolis MD 21401
Westin Engineering
Inc
260 Peachtree Street
NW Ste 2200
Atlanta GA 30303
Woolpert
375 Northridge Road Ste
100
Atlanta GA 30350
1. Firms experience and
performance on projects of
similar size and scope 25
23.7 24.3 16.7 18.7 18.7
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
17.7 18.3 17.0 17.0 17.0
3. Project Approach and
Understanding 25 21.3 22.7 20.0 16.7 18.0
4. Qualifications, experience,
references and availability of
Key Staff 25
21.3 22.7 16.7 16.7 18.7
5. Proximity to Area 5 4.3 3.0 2.3 4.0 4.0
Total 100 88.3 91.0 72.7 73.0 76.3
2 1
2 1Presentation Ranking
Cumulative Evaluation Sheet - RFQ Item #11-055
Utility Business Plan
for the City of Augusta - Utilities Department
Shortlisted
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