HomeMy WebLinkAbout2011-05-09-Meeting AgendaEngineeringServicesCommittee
Meeting
CommissionChamber-5/9/2011-1:05PM
ENGINEERINGSERVICES
1.MotiontoapproveChangeOrdertotheEngineering Studyof
SewerImprovements,RockCreekBasincontractinth eamount
of$135,724.00toZELEngineeringforengineering services
to complete the design of the Rock Creek Sanitary S ewer
SpihonProject.
Attachments
2.Motion to approve and accept a Deed of Dedication a nd a
MaintenanceAgreementonthegravitysanitarysewer mainin
TheBrownstonesatRae'sCreek.
Attachments
3.Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
ranked firm, Westin Engineering Inc., for an Emerge ncy
ResponsePlan(RFQ#11-077).
Attachments
4.Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,HDREngineeringInc.,foraLeakDetec tionStudy
(RFQ#11-080).
Attachments
5.ApproveCapitalProjectBudgetChangeNumberThree 324-
041110-210824002andSupplementalAgreementNumberOne
for the On-Call Construction Services Agreement with LPA
Group, Inc in the amount of $98,498.60 to construct ion
managementservicesontheResurfacingVariousRoad sUrban
&SuburbanPhaseIIProjectsasrequestedbyAED.F undingis
availableinSPLOSTPhaseIVFundBalanceaccount.
Attachments
6.Approvethedeedsofdedication,maintenanceagreem ents,and
road resolutions submitted by the Engineering and A ugusta
UtilitiesDepartmentsforRichmondEstates,PhaseI I.
Attachments
7.Approve Amendment #2 in the amount of $38,900 to th e Attachments
www.augustaga.gov
Thompson,Ventulett,Stainback&Associates (TVSDe sign)
Architectural Contract for the TEE Center to add fu rniture,
fixturesandequipment(FF&E)design.
8.Report from the Tree Commission. (Requested by
CommissionerAitken)(ReferredfromApril25Engin eering
ServicesCommittee)
Attachments
9.Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
ranked firm, Dewberry & Davis Inc. for a Watershed
Assessment/SourceWaterAssessmentPlan(RFQ#11-05 9).
Attachments
10.Approvethedeedsofdedication,maintenanceagreem ents,and
road resolutions submitted by the Engineering and A ugusta
UtilitiesDepartmentsforWillhaven,PhaseII,Sect ionI.
Attachments
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
ApproveChangeOrdertotheEngineeringStudyofSe werImprovements,RockCreekBasininthe
amountof$135,724.00toZELEngineeringforthede signoftheRockCreekSanitarySewerSpihon
Project.
Department:AugustaUtilitiesDepartment
Caption:MotiontoapproveChangeOrdertotheEngineering Studyof
SewerImprovements,RockCreekBasincontractinth eamountof
$135,724.00toZELEngineeringforengineeringser vicesto
completethedesignoftheRockCreekSanitarySewe rSpihon
Project.
Background:Thestudyprojectislocatedinthenorth-easternp ortionof
AugustaGAinthevicinityoftheWashingtonRoadc orridorand
RiverwatchParkwaycorridor.Theprojectevaluated the
conditionsoftheRockCreekTrunkSewerin2008.Thefindings
ofthestudyledtoseveralrecommendationsandsug gestionsfor
rehabilitation,repair,replacement,andnewinstal lationsalongthe
routeofthetrunksewer.TheUtilitiesDepartment nowisreadyto
actononeofthereport'srecommendationsbydesig ningand
constructingthesiphonportionoftheproject.Th isportionofthe
overallstudywillallowthedepartmenttominimize potential
sanitaryseweroverflowsaswellashandletheaddi tional
dischargeofsanitarysewerthatisexpectedfromt henewCostco
DevelopmentalongRiverwatchParkway.Thedesignpr ojectwill
includebutwillnotbelimitedto:thedesignofa reliefsewerby
providingengineeringdesign,surveying,environmen taldesign,
landacquisition,andbid-phaseservices&engineer ingthrough
constructionservices.
Analysis:AUDhasevaluatedZELEngineeringproposaltodesig nthe
projectandhasconsideredtheproposalfairandre asonableto
accomplishthetask.
FinancialImpact:Theconstructionproposalsubmittedforthisprojec tis
$135,724.00.Thesefundsareavailablefromaccount 509043420-
5425210/80800010-5425210
Alternatives:Rejectionofthischangeorderwoulddelaythedesi gnoftheRock
CreekSpihonSewerProjectandpotentiallydelayth eabilitytoCover Memo
Item # 1
handletheadditonalsewerdischargefromtheCostc o
DevelopmentinAugustaRichmondCounty.
Recommendation:RecommendCommissionapprovechangeordertotheex isting
contracttoZELEngineeringintheamountof$135,7 24.00
FundsareAvailable
intheFollowing
Accounts:
$135,724.00fromaccount509043420-5425210/80800010 -
5425210
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
[Type text]
Municipal Engineering
Water Plants – Distribution
Wastewater Plants – Collection
Investigations – Planning Studies
Recreational Facilities
Industrial Parks – Roadways
Civil – Structural – Mechanical
Electrical & Instrumentation
Joseph J. Tankersley, P. E.
Jorge E. Jiménez, P. E.
Charles D. Drown, P. E.
Stacey W. Gordon, P. E.
Frank W. Byne, P. E.
Kenneth M. Wardenski, EIT, MCSE
Founded 1946
Zimmerman, Evans and Leopold, inc.
(706) 724-5627 – FAX (706) 724-5789
435 Telfair Street
Augusta, Ga. 30901-2494
January 21, 2011
Mr. Jerry Delaughter, P.E.,
Assistant Director, Engineering
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, GA 30901
Dear Mr. Delaughter:
Zimmerman, Evans and Leopold, Inc. is pleased to provide a proposal for engineering
services for Augusta Utilities Department’s Rock Creek Relief Sewer. This proposal
includes the design of a relief sewer to service the upper reaches of the Rock Creek basin.
The sewer will operate under low-head operating conditions and provide backup pumping
capability, and will provide support service for the Village at Riverwatch. The design
includes surveying, environmental, design, land-acquisition, and bid-phase services to
Augusta Utilities. We believe that this scope of work is inclusive and will provide a cost-
effective solution to the surcharged conditions of the Rock Creek sanitary sewer.
The requested fee to complete the design is $117,124.00. Items such as easement plats are
included as additional services, and total $18,500. The total cost expected to complete the
design is therefore $135,624.00.
This proposal includes separate bid packages for the sewer and the pumping station. An
itemized schedule of services is included for your review, along with a proposed project
schedule.
ZEL looks forward to working with AUD to complete this project.
Very truly yours,
ZIMMERMAN, EVANS AND LEOPOLD, INC.
Frank W. Byne, P.E.
Principal
Attachments
Attachment number 1
Page 1 of 5
Item # 1
Description of Services
Regulatory Services: Regulatory services include the complete preparation of documents to
address environmental and regulatory components of the project. This scope of services includes
interaction at the local, state, and federal levels to resolve any permitting issues during the pre-
design and design stages.
Preliminary Services: Preliminary services are established to provide the design basis for the
work to be performed on the project. The services include research on existing facilities and
location of utilities along the path of the project, in addition to preliminary cost estimates. At the
conclusion of the preliminary services stage, the project should be clearly defined for AUD and
ZEL, and the design should be established and a report will be generated to describe the design
considerations.
Design Services: Design services include the preparation of the electrical, mechanical, and civil
plans in addition to environmental plans. The design services stage will bring the conceptual
plans to construction.
Bid Assistance: Bid Assistance services provide interaction between client, designer, and bidder
in order to provide clear understanding of the expectations of AUD to the contracting
community. Services include pre-bid meeting attendance and representation, and interpretations
and clarifications of pre-bid addenda, in addition to providing expanded bid tabulations and
preparing conformed contract documents.
Engineering During Construction Services: Engineering During Construction Services include
attendance of the pre-construction meeting, review of material submissions, and performing
periodic site visits to investigate progress during critical construction times. In addition, this
includes conflict resolution in the field, and closure of documents and red-line to as-built
drawing conversion.
Attachment number 1
Page 2 of 5
Item # 1
3
Professional Services Worksheet
ZEL Engineers
Contract 1: Rock Creek Siphon Station
Contract 2: Pipeline from Rock Creek to Rae's Creek Sewer
Task Description
MAN -
HRS Costs
Engineering Services
Regulatory 18,860$
1 NPDES Permit, NOI, Contract 1 18 1,740$
2 EPD Plan Submittal 30 2,820$
3 Wetlands Identification & Permitting 120 12,560$
4 NPDES Permit, NOI, Contract 2 14 1,740$
18,860$
Preliminary, Contracts 1 & 2 15,290$
5 Pump Station Design Criteria, Hydraulics 64 6,640$
6 Pipeline Design Criteria, Hydraulics 32 3,380$
7 Pipeline path evaluation 53 5,270$
15,290$
Design Services 65,770$
Contract 1: Pump Station
8 Drawing: Cover Sheet - Contract 1 10 730$
9 Drawing: General Arrangement - Contract 1 11 860$
10 Drawing: Site, SE&SC Details, Etc. 14 1,010$
11 Drawing: Structural and Details 24 1,620$
12 Drawing: Site Piping Plan 25 1,750$
13 Drawing: Electrical Power Supply 30 2,400$
14 Drawing: Electrical Details, Backup Power 30 2,400$
15 Drawing: Electrical Control, P&ID, & Flow Measurement 42 3,780$
16 Drawing: Mechanical, Pumps Selection, Piping, Valving 88 7,240$
17 Drawing: HVAC Contract 1 12 960$
18 Drawing: Electrical Schedules Contract 1 44 3,440$
19 Specifications for Equipment Contract 1 43 3,760$
29,950$
January 21, 2011
Rock Creek Relief Sewer
Augusta Utilities Department
Attachment number 1
Page 3 of 5
Item # 1
4
Contract 2: Pipeline Rock Creek to Rae's Creek
20 Coordination - Project Review with Staff Contract 2 44 4,820$
21 Project Management Project Meetings - Contract 2 56 5,480$
22 Drawing: Cover Sheet - Contract 2 10 730$
23 Drawing: General Arrangement - Contract 2 11 860$
24 Drawing: Soil Erosion and Sediment Control Plan 56 3,920$
25 Drawing: Soil Erosion and Sediment Control Plan Details 37 2,590$
26 Drawing: Sta 0+00 to 20+00 Plan and Profile 29 2,030$
27 Drawing: Sta 20+00 to 40+00 Plan and Profile 29 2,030$
28 Drawing: Sta 40+00 to 60+00 Plan and Profile 29 2,030$
29 Drawing: Sta 60+00 to 80+00 Plan and Profile 29 2,030$
30 Drawing: Sta 80+00 to 100+00 Plan and Profile 29 2,030$
31 Drawing: Bridge Crossing at Lake Shore Loop 29 2,030$
32 Drawing: Specialty Structures, Details. 80 5,240$
Contract 2 Sub Total 35,820$
Bid Assistance Services 2,400$
Contract 1
33 Pre Bid Conference Contract 1 37 400$
34 PreBid clarifications and interpretation, addenda, Contract 1 47 400$
35 Bid Evaluation and Recommendation Contract 1 20 400$
Contract 2 1,200$
36 Pre Bid Conference Contract 2 21 400$
37 PreBid clarifications and interpretation, addenda, Contract 2 47 400$
38 Bid Evaluation and Recommendation Contract 2 12 400$
1,200$
Engineering During Construction Services 8,600$
Contract 1
39 Pre Construction Conference Contract 1 20 400$
40 Shop Drawing Review Contract 1 124 1,800$
41 Bi-Weekly Progress Meeting Contract 1 76 600$
42 Periodic Site Visits Contract 1 84 800$
43 Closure Documents Contract 1 52 400$
44 Certification Contract 1 6 400$
4,400$
Attachment number 1
Page 4 of 5
Item # 1
5
Contract 2
45 Pre Construction Conference Contract 2 26 400$
46 Shop Drawing Review Contract 2 68 800$
47 Bi-Weekly Progress Meeting Contract 2 52 600$
48 Periodic Site Visits Contract 2 74 800$
49 Testing, Flushing Assistance 30 800$
50 Closure Documents Contract 2 44 400$
51 Certification Contract 2 6 400$
4,200$
Reimbursable costs (printing and mileage)6,204$
Mileage, Trips x X miles 104$
Printing (includes mailing costs):
30% Submittal 720$
60% Submittal 720$
90% Submittal 720$
100% Submittal 720$
Executed Contracts 420$
Regulatory Submittals 2,800$
6,204$
Extra Services (Directly Billed)18,500$
Geotechnical Services 2,000$
Easement Plats 16,500$
18,500$
TOTAL 135,624$
Attachment number 1
Page 5 of 5
Item # 1
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
BrownstonesatRae'sCreekDeedofDedicationandM aintenanceAgreement
Department:AugustaUtillitiesDepartment
Caption:MotiontoapproveandacceptaDeedofDedicationa nda
MaintenanceAgreementonthegravitysanitarysewer maininThe
BrownstonesatRae'sCreek.
Background:BrukerDavis,LLCisconstructingatownhomedevelo pment
namedTheBrownstonesatRae'sCreek,onJacksonRo adandhas
requestedthatAugustaacceptthegravitysanitary sewermaininto
itssystem.
Analysis:Thegravitysanitarysewermainhasbeeninspectedb ythe
AugustaUtilitiesDepartmentandhaspassedsaidte sting.An
eighteenmonthMaintenanceAgreementisbeingsubmi tted,along
withtheDeedofDedication.
FinancialImpact:N/A
Alternatives:DenythemotiontoapproveandacceptaDeedofDed icationand
aMaintenanceAgreementonthegravitysanitarysew ermainin
TheBrownstonesatRae'sCreek.
Recommendation:ApprovethemotiontoapproveandacceptaDeedof Dedication
andaMaintenanceAgreementonthegravitysanitary sewermain
inTheBrownstonesatRae'sCreek.
FundsareAvailable
intheFollowing
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.Cover Memo
Item # 2
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 2
Attachment number 1
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Item # 2
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Item # 2
Attachment number 1
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Item # 2
Attachment number 2
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Attachment number 3
Page 1 of 1
Item # 2
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
EmergencyResponsePlan
Department:Utiltiies
Caption:Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,WestinEngineeringInc.,foranEmerge ncyResponse
Plan(RFQ#11-077).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification foran
EmergencyResponsePlan.TheRFQ’swereopenedonJ anuary
26,2011.SincethesubmittaloftheRFQ’s,both theUtilities
DepartmentandProcurementDepartmenthavebeeninv olvedin
theprocessofrankingthequalifiedfirms.Thispr ocessbeganwith
areviewoftheinformationsubmittedfrominterest edfirms,
continuedwithashortlistingofqualifiedfirms,andculminated
withinterviewsofthetoptwo(2)firmsbyaSelec tionCommittee.
Analysis:TheSelectionCommitteeconductedinterviewsonMar ch30,
2011.Atthecompletionoftheinterviews,theSele ction
Committeerankedthefirmsasfollows:1.WestinEn gineering
Inc.2.TECTONICSUponapprovalbytheAugustaComm ission,
theUtilitiesDepartmentwillbeginnegotiationswi ththetop
rankedfirm.Ifnegotiationsforamutuallyaccepta bleagreement
cannotbereached,wewouldliketoreservetherig httonegotiate
withtheremainingfirmsintheorderasshown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost forthe
EmergencyResponsePlanwillbebroughttotheComm ission
whennegotiationsarecompleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionofthe
selectionresultstoprospectivefirmsandproceedw ith
negotiationsofacontractwiththetoprankedfirm ,Westin Cover Memo
Item # 3
EngineeringInc.foranEmergencyResponsePlan(RF Q#11-
077).
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2
Page 1 of 1
Item # 3
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
Southeastern Technical Solutions
1722 SW Biltmore Street
Port St Lucie FL 34984
YES YES YES YES YES
Tectonic Engineering & Surveying
8639 Mayland Drive Suite 102
Richmond VA 23294
YES YES YES YES YES
URS Corporation
400 Northpark Town Center
1000 Abernathy Road NE Ste 900
Atlanta GA 30328
YES YES YES YES YES
Westin Engineering Inc
260 Peachtree Street NW Ste 2200
Atlanta GA 30303
YES YES YES YES YES
Public Safety Consultants
PO Box 608
Union WA 98592
Brown & Caldwell
990 Hammond Drive Suite 400
Atlanta GA 30328
Heery International
999 Peachtree St NE Suite 300
Atlanta GA 30309
Jacobs Engineering Group
6801 Governors Lake Parkway
Building 200
Norcross GA 30071
Woodard & Curran
2905 Premiere Parkway Ste 175
Duluth GA 30097
Zel Engineers
435 Telfair Street
Augusta GA 30901
RFQ Item #11-077
Emergency Response Plan
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Non-Compliant
Submitted only 6 Copies
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 3
Evaluation Criteria PTS
Southeastern
Technical Solutions
1722 SW Biltmore
Street
Port St Lucie FL
34984
Tectonic Engineering
& Surveying
8639 Mayland Drive
Suite 102
Richmond VA 23294
URS Corporation
400 Northpark Town
Center
1000 Abernathy Road
NE Ste 900
Atlanta GA 30328
Westin Engineering
Inc
260 Peachtree Street
NW Ste 2200
Atlanta GA 30303
1. Firms experience and
performance on projects of
similar size and scope 25
15.0 24.3 16.0 18.3
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
12.3 16.3 16.3 16.3
3. Project Approach and
Understanding 25 18.3 21.7 19.7 22.3
4. Qualifications, experience,
references and availability of
Key Staff 25
17.7 21.3 22.0 20.0
5. Proximity to Area 5 1.7 1.7 3.3 3.0
Total 100 65.0 85.3 77.3 80.0
1 2
2 1
Cumulative Evaluation Sheet - RFQ Item #11-077
Emergency Response Plan
for the City of Augusta - Utilities Department
Presentations
Shortlist
Item # 3
Attachment number 5
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Attachment number 6
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EngineeringServicesCommitteeMeeting
5/9/20111:05PM
LeakDetectionStudy
Department:Utilities
Caption:Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,HDREngineeringInc.,foraLeakDetec tionStudy
(RFQ#11-080).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification foraLeak
DetectionStudy.TheRFQ’swereopenedonJanuary2 6,2011.
SincethesubmittaloftheRFQ’s,boththeUtilitie sDepartment
andProcurementDepartmenthavebeeninvolvedinth eprocessof
rankingthequalifiedfirms.Thisprocessbeganwit hareviewof
theinformationsubmittedfrominterestedfirms,co ntinuedwitha
shortlistingofqualifiedfirms,andculminatedwi thinterviewsof
thetopthree(3)firmsbyaSelectionCommittee.
Analysis:TheSelectionCommitteeconductedinterviewsonMar ch31,
2011.Atthecompletionoftheinterviews,theSele ction
Committeerankedthefirmsasfollows:1.HDREngin eeringInc.
2.W.K.Dickson3.ShawEnvironmental&Infrastruc tureUpon
approvalbytheAugustaCommission,theUtilitiesD epartment
willbeginnegotiationswiththetoprankedfirm.I fnegotiations
foramutuallyacceptableagreementcannotbereach ed,wewould
liketoreservetherighttonegotiatewiththerem ainingfirmsin
theorderasshown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost fortheLeak
DetectionStudywillbebroughttotheCommissionw hen
negotiationsarecompleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionofthe
selectionresultstoprospectivefirmsandproceedw ith Cover Memo
Item # 4
negotiationsofacontractwiththetoprankedfirm ,HDR
EngineeringInc.forLeakDetectionStudy(RFQ#11-080).
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2
Page 1 of 1
Item # 4
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
Shaw Environmental & Infrastructure
11560 Great Oaks Way Ste 500
Alpharetta GA 30022
YES YES YES YES YES
HDR Engineering Inc
1201 Peachtree Street NE
Atlanta GA 30361
YES YES YES YES YES
W.K. Dickson
1450 Greene Street, Ste 225
Augusta GA 30901
YES YES YES YES YES
Wachs Valve & Hydrant Services LLC
801 Asbury Drive
Buffalo Grove, IL 60089
YES YES YES YES YES
Woolpert
375 Northridge Road Ste 100
Atlanta GA 30350
YES YES YES YES YES
Zel Engineers
435 Telfair Street
Augusta GA 30901
YES YES YES YES YES
Gannett Fleming
301 South McDowell Street Ste 1008
Charlotte NC 28204
Utilities Services Associates
919 SW 150th Street Ste B
Burien WA 98166
Black & Veatch
11401 Lamar Avenue
Overland Park KS 66211
Heery International
999 Peachtree Street, NE Ste 300
Atlanta, GA 30309
Jacobs Engineering Group Inc
6801 Governors Lake Pkwy Bldg 200
Norcross, GA 30071
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400 Tower
Place 100
Atlanta GA 30326
Woodard & Curran
2905 Premiere Parkway Ste 175
Duluth GA 30097
SUBMITTED NO BID RESPONSE
RFQ Item #11-080
Leak Detection Study
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Non-Compliant
Attachment B Missing Notary Seal
Non-Compliant
Missing E-Verify Number
Missing Business License Info
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 4
Evaluation Criteria PTS
Shaw Environmental
& Infrastructure
11560 Great Oaks
Way Ste 500
Alpharetta GA 30022
HDR Engineering Inc
1201 Peachtree
Street NE
Atlanta GA 30361
W.K. Dickson
1450 Greene Street,
Ste 225
Augusta GA 30901
Wachs Valve &
Hydrant Services
LLC
801 Asbury Drive
Buffalo Grove, IL
60089
Woolpert
375 Northridge Road
Ste 100
Atlanta GA 30350
Zel Engineers
435 Telfair Street
Augusta GA 30901
1. Firms experience and
performance on projects of
similar size and scope 25
22.0 21.7 23.3 20.7 19.3 15.0
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
17.0 17.0 17.0 15.3 17.0 17.0
3. Project Approach and
Understanding 25 22.0 21.0 21.7 21.0 20.3 15.7
4. Qualifications, experience,
references and availability of
Key Staff 25
21.0 20.0 21.3 19.7 19.0 16.7
5. Proximity to Area 5 2.7 3.3 5.0 2.3 3.3 5.0
Total 100 84.7 83.0 88.3 79.0 79.0 69.3
2 3 1
2.7 1.0 2.3
Cumulative Evaluation Sheet - RFQ Item #11-080
Leak Detection Study
for the City of Augusta - Utilities Department
Shortlisted
Presentation
Item # 4
Attachment number 5
Page 1 of 1
Item # 4
Attachment number 6
Page 1 of 2
Item # 4
Attachment number 6
Page 2 of 2
Item # 4
Attachment number 7
Page 1 of 5
Item # 4
Attachment number 7
Page 2 of 5
Item # 4
Attachment number 7
Page 3 of 5
Item # 4
Attachment number 7
Page 4 of 5
Item # 4
Attachment number 7
Page 5 of 5
Item # 4
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
On-CallConstructionServices-LPASA#1
Department:AbieL.Ladson,PE,CPESC,Director
Caption:ApproveCapitalProjectBudgetChangeNumberThree 324-
041110-210824002andSupplementalAgreementNumber One
fortheOn-CallConstructionServicesAgreementwit hLPA
Group,Incintheamountof$98,498.60toconstruct ion
managementservicesontheResurfacingVariousRoad sUrban&
SuburbanPhaseIIProjectsasrequestedbyAED.Fun dingis
availableinSPLOSTPhaseIVFundBalanceaccount.
Background:OnMay18,2010theAugustaRichmondCountyCommiss ion
approvedtheOn-CallProfessionalServicesofconst ruction
management,constructioninspectionandfieldengin eering
servicesonvariousprojectsunderconstructionfor 2010and2011
toincludetheResurfacingVariousRoadsUrban&Su burban
PhaseIIProjects.
Analysis:ThisrequestwillallowAEDtomaintainthecurrent levelof
existingConstructionManagement(CM)andConstruct ion
QualityAssuranceandQualityControl(QA/QC).QA/Q Cand
CMarecriticalfactorstoconstructingagoodroad andtoensure
theworkiscompletedperdesignstandardsandspec ifications.
Also,ResurfacingVariousRoadsUrban&Suburbanpr ojects
requiresafull-timeinspector,constructionqualit ycontroland
dailyactivitylogging.
FinancialImpact:Fundsareavailableintheamountof$98,498.60in SPLOST
PhaseIVFundBalanceaccounttobetransferredto theOn-Call
ConstructionServicesConsultantAgreementwiththe LPAGroup
uponCommissionapproval.
Alternatives:1)ApproveCapitalProjectBudgetChangeNumberThr ee324-
041110-210824002andSupplementalAgreementNumber One
fortheOn-CallConstructionServicesAgreementwit hLPA
Group,Incintheamountof$98,498.60toconstruct ion
managementservicesontheResurfacingVariousRoad sUrban&
SuburbanPhaseIIProjectsasrequestedbyAED.Fun dingis
availableinSPLOSTPhaseIVFundBalanceaccount.2)DonotCover Memo
Item # 5
approveandacceptsubstandardroadwaybydiscontin uing
QA/QCandCMcontrols.
Recommendation:ApproveAlternativeNumberOne.
FundsareAvailable
intheFollowing
Accounts:
SPLOSTPhaseIVFundBalancetobetransferredto3 24-041110-
5212119/210824002
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 5
(SA02 – For changes more than $20,000) December 2010
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “The LPA Group, Inc.” Consultant, entered into a contract with Augusta-
Richmond County on “May 18, 2010”, for On-Call Construction Services”, Project No. 324-
041110-210824002, File Reference No. 10-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Construction Engineering and Inspection Services for
Resurfacing Various Roads, Urban and Suburban Phase 2
It is agreed that as a result of the above described modification the contract amount is
increased by $98,498.60 from $50,000.00 to a new total of $148,498.60.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, “The LPA Group, Inc.”, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under
the specifications thereof, and that the original contract is in full force and effect, except insofar
as it might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver THE LPA, Group, Inc
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): 324-041110-210824002
Supplemental Agreement Number: 1
Purchase Order Number: P181968
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission
for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1
Page 1 of 1
Item # 5
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-041110-210824002 for Supplemental
Agreement Number One for The LPA Group. This project proposes to continue to provide
professional services on the Resurfacing Various Roads Urban and Suburban Ph II projects.
Funding in the amount of $98,498.60 is available SPLOST Phase IV Fund Account Balance
and will be transferred to the LPA Agreement upon Commission approval.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Resurfacing 50,000$
Resurfacing 16,920$
SPLOST Phase IV Fund Account Balance 56,400$
SPLOST Phase IV Fund Account Balance 99,000$
222,320$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $222,320 Varies 222,320$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Mayor, Deke Copenhaver
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#324-041110-210824002
CHANGE NUMBER THREE
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.4.11
Attachment number 2
Page 1 of 2
Item # 5
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#324-041110-210824002
CHANGE NUMBER THREE
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
RESURFACING
324-04-1110-5411120-201824044 ($66,920) $0 ($66,920)
SPLOST PHASE IV FUND ACCOUNT
000-00-0000-0000000-000000000 ($56,400) ($99,000) ($155,400)
TOTAL SOURCES: ($123,320) ($99,000) ($222,320)
USE OF FUNDS
PROFESSIONAL SERVICES
324-04-1110-5212119-210824002 $123,320 $99,000 $222,320
TOTAL USES: $123,320 $99,000 $222,320
1.4.11
Attachment number 2
Page 2 of 2
Item # 5
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
RichmondEstatesPhaseIIDedication
Department:EngineeringDepartment-AbieL.Ladson,P.E.,CPESC,Director
Caption:Approvethedeedsofdedication,maintenanceagreem ents,and
roadresolutionssubmittedbytheEngineeringandA ugusta
UtilitiesDepartmentsforRichmondEstates,PhaseI I.
Background:ThefinalplatforPhaseIIwasapprovedbytheCom missionon
May4,2010.Thesubdivisiondesignandplatforth issection,
includingthestormdrainsystem,havebeenreviewe dand
acceptedbyourengineeringstaffandtheconstruct ionhasbeen
reviewedbyourinspectors.TheUtilitiesDept.has inspectedand
reviewedthewaterandsanitarysewerinstallations ,andhereby
requestsacceptanceoftheutilitydeed.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.Thereare
nowetlandsor100-yearfloodplainboundariesinvo lvedinthis
section.Acceptanceofsaidutilitydeedshalldedi cate,asrequired,
thewaterandsanitarysewermainsalongwiththea pplicable
easementstoAugusta,Georgia,foroperationandma intenance.
FinancialImpact:Byacceptingtheseroadsandstormdrainageinstall ationsintothe
Countysystemandafterthe18-monthmaintenancewa rrantyby
thedeveloper/contractorfortheroadsandstormdr ainagehas
expired,allfuturemaintenanceandassociatedcost swillbeborne
byAugusta,Georgia.Byacceptanceoftheutilityd eedand
maintenanceagreement,allfuturemaintenanceanda ssociated
costsforwaterandsanitarysewerinstallationswi llbeborneby
Augusta,Georgia,andpositiverevenuewillbegene ratedfromthe
saleofwaterandsanitarysewertapsandmonthlyb illingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,and
roadresolutionssubmittedbytheEngineering,and Augusta
UtilitiesDepartmentsforRichmondEstates,PhaseT wo.2.Donot
approveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.
Cover Memo
Item # 6
FundsareAvailable
intheFollowing
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
Attachment number 2
Page 1 of 1
Item # 6
Attachment number 3
Page 1 of 2
Item # 6
Attachment number 3
Page 2 of 2
Item # 6
Attachment number 4
Page 1 of 1
Item # 6
Attachment number 5
Page 1 of 2
Item # 6
Attachment number 5
Page 2 of 2
Item # 6
Attachment number 6
Page 1 of 4
Item # 6
Attachment number 6
Page 2 of 4
Item # 6
Attachment number 6
Page 3 of 4
Item # 6
Attachment number 6
Page 4 of 4
Item # 6
Attachment number 7
Page 1 of 2
Item # 6
Attachment number 7
Page 2 of 2
Item # 6
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
TEECenter–DesignAmendment#2-FF&E
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:ApproveAmendment#2intheamountof$38,900toth e
Thompson,Ventulett,Stainback&Associates(TVSDe sign)
ArchitecturalContractfortheTEECentertoaddfu rniture,
fixturesandequipment(FF&E)design.
Background:ThearchitecturalcontractfordesignofthenewTEE Centerwas
negotiatedandexecutedwithoutadditionalservices offurniture,
fixturesandequipment(FF&E)designincluded.The project
designhasnowadvancedtothepointthattheseser vicesare
neededinordertokeeptheprojectmovingforward inanefficient
manner.ThechoiceofthisArchitectwasbasedinp artonthe
experienceandtheinteriordesignexpertisetheyb ringtothe
projectissubstantial.Includingthisworkwithin theirscopeof
responsibilityisinthebestinterestoftheproje ct.Itis
recommendedthatapprovalbegiventotheattached proposal,and
thattheArchitect’scontractbeamendedaccordingl y.
Analysis:Theproject’sFF&Edesignisneededinordertopla npower,data
andlightingsystemssothattheirlocationscanbe properly
coordinatedbythedesignengineers.Inaddition,s electionand
specificationsoffurnishingsisneeded.
FinancialImpact:Theamountofadditionalarchitecturalfeesis$38,900.Theoverall
architecturalfeefortheTEECenterwillincrease from$2,205,022
to$2,243,922.Theoverallcontractamountforboth Reynolds
StreetParkingDeckandtheTEECenterprojectwill increaseto
$3,019,469.
Alternatives:1.ApproveAmendment#2intheamountof$38,900to the
Thompson,Ventulett,Stainback&Associates(TVSDe sign)
ArchitecturalContractfortheTEECentertoaddfu rniture,
fixturesandequipment(FF&E)design2.Hirealtern ativefirmto
designFF&EfortheTEECenterproject
Recommendation:ApproveAmendment#2intheamountof$38,900toth e Cover Memo
Item # 7
Thompson,Ventulett,Stainback&Associates(TVSDe sign)
ArchitecturalContractfortheTEECentertoaddfu rniture,
fixturesandequipment(FF&E)design.
FundsareAvailable
intheFollowing
Accounts:
GL-325-05-1130;JL-206351102ObjectCode:52-12112
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 7
Attachment number 1
Page 1 of 6
Item # 7
Attachment number 1
Page 2 of 6
Item # 7
Attachment number 1
Page 3 of 6
Item # 7
Attachment number 1
Page 4 of 6
Item # 7
Attachment number 1
Page 5 of 6
Item # 7
Attachment number 1
Page 6 of 6
Item # 7
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
TreeCommission
Department:ClerkofCommission
Caption:ReportfromtheTreeCommission.(RequestedbyCom missioner
Aitken)(ReferredfromApril25EngineeringServic es
Committee)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 8
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
WatershedAssessment/SourceWaterAssessmentPlan
Department:Utilities
Caption:Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,Dewberry&DavisInc.foraWatershed
Assessment/SourceWaterAssessmentPlan(RFQ#11-05 9).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification fora
WatershedAssessment/SourceWaterAssessmentPlan.The
RFQ’swereopenedonJanuary26,2011.Sincethe submittalof
theRFQ’s,boththeUtilitiesDepartmentandProcur ement
Departmenthavebeeninvolvedintheprocessofran kingthe
qualifiedfirms.Thisprocessbeganwithareviewo fthe
informationsubmittedfrominterestedfirms,contin uedwitha
shortlistingofqualifiedfirms,andculminatedwi thinterviewsof
thetopthree(3)firmsbyaSelectionCommittee.
Analysis:TheSelectionCommitteeconductedinterviewsonMar ch30,
2011.Atthecompletionoftheinterviews,theSele ction
Committeerankedthefirmsasfollows:1.Dewberry &DavisInc.
2.AECOM3.JacobsEngineeringGroupInc.Uponappr ovalby
theAugustaCommission,theUtilitiesDepartmentwi llbegin
negotiationswiththetoprankedfirm.Ifnegotiati onsfora
mutuallyacceptableagreementcannotbereached,we wouldlike
toreservetherighttonegotiatewiththeremainin gfirmsinthe
orderasshown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost forthe
WatershedAssessment/SourceWaterAssessmentPlanw illbe
broughttotheCommissionwhennegotiationsarecom pleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionoftheCover Memo
Item # 9
selectionresultstoprospectivefirmsandproceedw ith
negotiationsofacontractwiththetoprankedfirm ,Dewberry&
DavisInc.foraWatershedAssessment/SourceWaterA ssessment
Plan(RFQ#11-059).
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 9
Attachment number 1
Page 1 of 2
Item # 9
Attachment number 1
Page 2 of 2
Item # 9
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2
Page 1 of 1
Item # 9
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
AECOM
1360 Peachtree Street, NE Ste 500
Atlanta GA 30309
YES YES YES YES YES
Dewberry
2835 Brandywine Road Ste 100
Atlanta GA 30341
YES YES YES YES YES
Jacobs Engineering Group
6801 Governors Lake Pkwy Bldg 200
Norcross GA 30071
YES YES YES YES YES
Mactec
3200 Town Point Drive Suite 100
Kennesaw GA 30144
YES YES YES YES YES
Stevenson & Palmer
723 Industrial Park Drive, Suite 2
Evans GA 30809
YES YES YES YES YES
Brown & Caldwell
990 Hammond Drive Ste 400
Atlanta GA 30328
Heery International
999 Peachtree Street NE Suite 300
Atlanta Ga 30309
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400
Tower Place 100
Atlanta GA 30326
RFQ Item #11-059
Watershed Assessment/Source Water Assessment Plan
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 9
Evaluation Criteria PTS
AECOM
1360 Peachtree
Street, NE Ste 500
Atlanta GA 30309
Dewberry
2835 Brandywine
Road Ste 100
Atlanta GA 30341
Jacobs Engineering
Group
6801 Governors Lake
Pkwy Bldg 200
Norcross GA 30071
Mactec
3200 Town Point
Drive Suite 100
Kennesaw GA 30144
Stevenson & Palmer
723 Industrial Park
Drive, Suite 2
Evans GA 30809
1. Firms experience and
performance on projects of
similar size and scope 25
19.7 23.7 21.3 18.3 18.7
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
17.0 17.0 18.7 17.0 18.7
3. Project Approach and
Understanding 25 21.3 22.7 20.7 18.3 17.0
4. Qualifications, experience,
references and availability of
Key Staff 25
20.0 22.0 20.0 20.0 18.7
5. Proximity to Area 5 3.0 3.0 3.0 3.0 3.3
Total 100 81.0 88.3 83.7 76.7 76.3
3 1 2
2 1 3
Cumulative Evaluation Sheet - RFQ Item #11-059
Watershed Assessment/Source Water Assessment Plan
for the City of Augusta - Utilities Department
Presentation
Shortlisted
Item # 9
Attachment number 5
Page 1 of 1
Item # 9
Attachment number 6
Page 1 of 2
Item # 9
Attachment number 6
Page 2 of 2
Item # 9
Attachment number 7
Page 1 of 6
Item # 9
Attachment number 7
Page 2 of 6
Item # 9
Attachment number 7
Page 3 of 6
Item # 9
Attachment number 7
Page 4 of 6
Item # 9
Attachment number 7
Page 5 of 6
Item # 9
Attachment number 7
Page 6 of 6
Item # 9
EngineeringServicesCommitteeMeeting
5/9/20111:05PM
WillhavenPhaseIISectionIDedication
Department:EngineeringDept-AbieL.Ladson,P.E.,CPESC,Direc tor
Caption:Approvethedeedsofdedication,maintenanceagreem ents,and
roadresolutionssubmittedbytheEngineeringandA ugusta
UtilitiesDepartmentsforWillhaven,PhaseII,Sect ionI.
Background:ThefinalplatforPhaseII,SectionI,wasapprove dbythe
CommissiononMay18,2010.Thesubdivisiondesign andplat
forthissection,includingthestormdrainsystem,havebeen
reviewedandacceptedbyourengineeringstaffand the
constructionhasbeenreviewedbyourinspectors.TheUtilities
Departmenthasinspectedandreviewedthewaterand sanitary
sewerinstallations,andherebyrequestsacceptance oftheutility
deed.
Analysis:Thissectionmeetsallcodes,ordinancesandstanda rds.Thereare
nowetlandsor100-yearfloodplainboundariesinvo lvedinthis
section.Acceptanceofsaidutilitydeedshalldedi cate,asrequired,
thewaterandsanitarysewermainsalongwiththea pplicable
easementstoAugusta,Georgia,foroperationandma intenance.
FinancialImpact:Byacceptingtheseroadsandstormdrainageinstall ationsintothe
Countysystemandafterthe18-monthmaintenancewa rrantyby
thedeveloper/contractorfortheroadsandstormdr ainagehas
expired,allfuturemaintenanceandassociatedcost swillbeborne
byAugusta,Georgia.Byacceptanceoftheutilityd eedand
maintenanceagreement,allfuturemaintenanceanda ssociated
costsforwaterandsanitarysewerinstallationswi llbeborneby
Augusta,Georgia,andpositiverevenuewillbegene ratedfromthe
saleofwaterandsanitarysewertapsandmonthlyb illingofsame.
Alternatives:1.Approvethedeedsofdedication,maintenanceagr eements,and
roadresolutionssubmittedbytheEngineering,and Augusta
UtilitiesDepartmentsforWillhaven,PhaseTwo,Sec tionI.2.Do
notapproveandrisklitigation.
Recommendation:ApproveAlternativeNumberOne.Cover Memo
Item # 10
FundsareAvailable
intheFollowing
Accounts:
N/A
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
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