HomeMy WebLinkAbout2011-04-11-Meeting AgendaEngineeringServicesCommittee
Meeting
CommissionChamber-4/11/2011-1:00PM
ENGINEERINGSERVICES
1.MotiontoawardbidtoRobertM.AndersonInc.(Low Bidder)
intheamountof$18,487fortheremovalof160'x 36"failed
corrugatedmetalpipe(CMP)onBenningtonDrive.T hefailed
CMPwillbereplacedwithHDPE.
Attachments
2.Approveawardofacontractforreplacementofthe existing
roof on the Former Chamber of Commerce Building to
Young’s Roofing of Martinez, GA and accept deductive
alternate#2foracontractamountof$81,280.
Attachments
3.Approve the Capital Improvements Program Manager’s
recommendationtoissueChangeOrdertoPottsConst ruction
to proceed with Design/Build of additional parking for the
JudicialCenterontheCountyownedpropertyatthe cornerof
WalkerStreetandJamesBrownBlvd.
Attachments
4.ApprovefundingforanextensionoftheSoutheaster nNatural
SciencesAcademy(SNSA)SavannahRiveratRiskstud y.
Attachments
5.Discuss the name of the John H. Ruffin, Jr. Courtho use.
(RequestedbyCommissionerJohnson)
Attachments
6.ApprovetheEvaluationCommittee’srecommendationtoselect
theTurnerConstructionCompanyastheConstruction Manager
at Risk for the Municipal Building Renovations and
Modernization.
Attachments
7.Award bid to Blair Construction (Low Bidder) for Mo rgan
Roadintheamountof$46,900fortheremovalof36 0'x60"
failed corrugated metal pipe (CMP). Failed CMP wil l be
replacedwithHDPE.
Attachments
8.Approvetheselectioncommittee’srecommendationtoissuea Attachments
contract to Virgo Gambill Architectsfor Profession al
Architectural Services for the Augusta, Georgia Mun icipal
BuildingRenovationsandModernization.
9.MotiontoawardbidtoHarrisTruckingandConstruc tion(Low
Bidder)intheamountof$43,700fortheremovalof 200'x42"
failedcorrugatedmetalpipe(CMP)onNationalAve.@New
SavannahRoad,whichwillbereplacedwithcorrugat edHDPE.
Attachments
10.Motiontoauthorizecondemnationtoacquiretitleo faportion
ofpropertyforpermanenteasementandtemporaryco nstruction
easement for 60106 –Butler Creek Interceptor Upgrade,
West.PIN:082-1-043-00-0.Address:2406BelfairLa kes.
Attachments
11.Approvethepurchaseof(3)FordF-350TrucksoffGeorgia
StateContractSWC90795.
Attachments
12.MotiontoapproveanOptionforthepurposesofacq uiringa
Right-of-WaybetweenSouthernRegionIndustrialRealty,Inc.,
as owner, and Augusta, Georgia, as optionee, in con nection
withtheMarvinGriffinRoadImprovementProject,a llofthe
propertyshowncrosshatchedonthemapdatedSeptem ber14,
2007fromthepropertylocatedat1406MarvinGriff inRoad,
private,atthepurchasepriceof$8,300.00.
Attachments
13.Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
ranked firm, Allen-Batcheler, for the renovations to the
CustomerService-MeteringDivision’sbuildingonWyldsRd.
(RFQ#11-100).
Attachments
14.ApproveaResolutionrequestingtherestorationof fundingby
theUnitedStatesCongresstorepairtheNewSavann ahBluff
LockandDam.
Attachments
15.Approve the Capital Improvement Program Manager’s
recommendation to select ATC Associates, Inc. for M aterial
Testing,SpecialInspectionsandNPDESMonitorings ervices
fortheAugusta,GeorgiaSheriff’sOfficeBuilding.
Attachments
16.Receive as information a Summary of the Solid Waste and
RecyclableCollectionRequestforProposals.
Attachments
www.augustaga.gov
17.Approve Amendment #2 in the amount of $38,900 to th e
Thompson,Ventulett,Stainback&Associates (TVSDe sign)
Architectural Contract for the TEE Center to add fu rniture,
fixturesandequipment(FF&E)design.
Attachments
18.Approve Augusta Utilities search for Downtown Custo mer
ServiceOfficelocation.
Attachments
19.Authorizethenotificationoftheselectionresults toperspective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,McKim&Creed,fortheupdatetoAUD’sUtility
BusinessPlan(RFQ#11-055).
Attachments
20.AwardbidtoBlairConstruction,(LowBidder),int heamount
of $15,400 for the removal of 150' x 30" failed cor rugated
metal pipe (CMP) on Wakefield Place, to be replaced with
HDPE.
Attachments
21.Authorizethenotificationoftheselectionresults toperspective
firmsandproceedwithnegotiationsofacontractw iththetop
ranked firm, Galardi Rothstein Group, for a Water a nd
WastewaterRateStudy(RFQ#11-056).
Attachments
22.Authorizethenotificationoftheselectionresults toperspective
firmsandproceedwithnegotiationsofacontractw iththetop
ranked firm, AECOM, for the update to AUD’s Water and
WastewaterSystemsMasterPlan(RFQ#11-054).
Attachments
23.Motiontoauthorizeadditionalfundsinthesumof $8,696.00to
acquiretitleofpropertyforcertaineasementsfor the50202-
Horsepen Sanitary Sewer, Phase 2-B Project (Parcel 128-0-
026-00-0)2920TobaccoRoad.
Attachments
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
BenningtonDrivePipeReplacement
Department:PublicServices-MaintenanceDivision
Caption:MotiontoawardbidtoRobertM.AndersonInc.(Low Bidder)in
theamountof$18,487fortheremovalof160'x36"failed
corrugatedmetalpipe(CMP)onBenningtonDrive.T hefailed
CMPwillbereplacedwithHDPE.
Background:ThefailedCMPhassufferedanenormouscave-incau sing
potentialdamagestoprivateproperty.
Analysis:Withoutpromptattention,thefailed36"pipewill continueto
deterioratecausingpossibledamagestoprivatepro pertyand
creatingahazardforresidentsinthatarea.
FinancialImpact:FundsareavailableinSPLOSTIV,GradingandDrain age
Alternatives:1.RequesttoawardbidtoRobertM.AndersonInc.,(Low
Bidder)intheamountof$18,487fortheremovalof 160'x36"
failedcorrugatedmetalpipe(CMP)onBenningtonDr ive.The
failedCMPwillbereplacedwithHDPE.
Recommendation:#1.RequesttoawardbidtoRobertM.AndersonInc.,(Low
Bidder)intheamountof$18,487fortheremovalof 160'x36"
failedcorrugatedmetalpipe(CMP)onBenningtonDr ive.The
failedCMPwillbereplacedwithHDPE.
FundsareAvailable
intheFollowing
Accounts:
FundsareavailableinAccount#324-04-1110/2018240 21
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.Cover Memo
Item # 1
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 1
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Thursday, February 24, 2011 for furnishing:
Bid Item #11-094 Bennington Drive Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-096 National Avenue @New Savannah Road Pipe Replacement for Public Service –
Maintenance Division
Bid Item #11-097 Wakefield Place Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-099 Morgan Road Pipe Replacement for Public Service – Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the
offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday,
February 4, 2011 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions
must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, February 8, 2011 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE
or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-
Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity
Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta
enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with
State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 13, 20, 27, February 3, 2011
Metro Courier January 19, 2011
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Dennis Stroud Public Service – Maintenance Division
Attachment number 1
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EngineeringServicesCommitteeMeeting
4/11/20111:00PM
ChamberBuildingReroof
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:Approveawardofacontractforreplacementofthe existingroof
ontheFormerChamberofCommerceBuildingtoYoung ’s
RoofingofMartinez,GAandacceptdeductivealtern ate#2fora
contractamountof$81,280.
Background:AugustaownstheformerChamberofCommerceBuildin glocated
at600BroadStreet.Theexistingroofisapproxima tely15years
oldandisleaking.Inordertopreservethisasset ,itisnecessaryto
replacetheexistingroof.
Analysis:BidItem11-091wasissuedtosolicitpricingtore roofthe
building.Thelowestqualifiedbidwassubmittedby Young’s
RoofingofMartinez,GA.
FinancialImpact:Thecostofthecontract,$81,280,istobefunded fromSPLOST
forAdministrativeOffices.
Alternatives:Approveawardofacontractforreplacementofthe existingroof
ontheFormerChamberofCommerceBuildingto,Youn g’s
RoofingofMartinez,GAandacceptdeductivealtern ate#2fora
contractamountof$81,280.2.Donotapprovethea ward.
Recommendation:Approveawardofacontractforreplacementofthe existingroof
ontheFormerChamberofCommerceBuildingto,Youn g’s
RoofingofMartinez,GAandacceptdeductivealtern ate#2fora
contractamountof$81,280.
FundsareAvailable
intheFollowing
Accounts:
SPLOST:GL323-06-1110,JL299-05-0100
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 2
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 2
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Wednesday, February 16, 2011 for
furnishing:
Bid Item #11-091 Roof Replacement – 600 Broad Street (Former Chamber of Commerce
Building) for Public Service – Facilities Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business
hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be
held on Friday, January 28, 2011 @ 11:00 a.m. in the Procurement Department, 530 Greene Street,
Room 605. All questions must be submitted in writing by fax to 706 821-2811 or by email to
procbidandcontract@augustaga.gov to the office of the Procurement Department by Tuesday,
February 1, 2011 @ 5:00 P.M. No bid will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder
and receive bid preference on an eligible local project, the certification statement as a local bidder and
all supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed
the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a
DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order
enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small
Business Opportunity Program. However, for various projects utilizing the expenditure of State or
Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State
Agencies in accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 6, 13, 20, 27, 2011
Metro Courier January 19, 2011
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Rick Acree Public Service – Facilities Maintenance
Attachment number 1
Page 1 of 1
Item # 2
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Attachment number 2
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Item # 2
Attachment number 3
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Item # 2
Attachment number 3
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Item # 2
Attachment number 4
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Item # 2
Attachment number 4
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Item # 2
Attachment number 4
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Attachment number 4
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Attachment number 5
Page 1 of 1
Item # 2
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
Design/BuildParkingfortheJudicialCenter
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:ApprovetheCapitalImprovementsProgramManager’s
recommendationtoissueChangeOrdertoPottsConst ructionto
proceedwithDesign/Buildofadditionalparkingfor theJudicial
CenterontheCountyownedpropertyatthecornero fWalker
StreetandJamesBrownBlvd.
Background:InordertoprovideadequateparkingfortheJudici alCenter,the
AugustaLibraryandtomeetourobligationstothe Federal
BankruptcyCourt,apavedparkinglothasbeenplan nedforthe
propertyAugustaownsatthecornerofWalkerStree tandJames
BrownBoulevard.TheJudicialCenterisnearingCom pletionand
weneedtomoveforwardwiththisproject.Toexp edite
constructionofthelot,PottsConstructionwasask edtoprovide
pricingforaDesign/Buildparkinglotontheprope rtylocatedat
thecornerofWalkerStreetandJamesBrownBlvd.T heyhave
comebackwithanestimatedcostof$579,536.
Analysis:IssuingaChangeOrdertoPottsConstructionisthe quickestway
togetadditionalparkinginstalledtoaccommodate theprojected
needforparkingwhentheJudicialCenteropens.
FinancialImpact:Thepriceof$579,536canbecoveredoutoftherem ainingfunds
fromtheJudicialCenter
Alternatives:1.ApprovetheCapitalImprovementsProgramManager ’s
recommendationtoissueChangeOrdertoPottsConst ructionto
proceedwithDesign/Buildofadditionalparkingfor theJudicial
CenterontheCountyownedpropertyatthecornero fWalker
StreetandJamesBrownBlvd.2.DonotissueaChan geOrderto
PottsConstructionandprocuredesignandconstruct ionservices
throughthebidprocess.Thiswilldelaytheinstal lationofthe
parkinglot.
Recommendation:ApprovetheCapitalImprovementsProgramManager’s
recommendationtoissueChangeOrdertoPottsConst ructiontoCover Memo
Item # 3
proceedwithDesign/Buildofadditionalparkingfor theJudicial
CenterontheCountyownedpropertyatthecornero fWalker
StreetandJamesBrownBlvd.
FundsareAvailable
intheFollowing
Accounts:
FUNDSAREAVAILABLEINACCOUNT:GL325-05-1120,JL
209251104
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 3
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
ExtendedfundingfortheSoutheasternNaturalScien cesAcademySavannahRiveratRiskStudy.
Department:Utilities
Caption:ApprovefundingforanextensionoftheSoutheaster nNatural
SciencesAcademy(SNSA)SavannahRiveratRiskstud y.
Background:TheSoutheasternNaturalSciencesAcademy(SNSA)be gana
studyofthemiddleSavannahRiverinJanuary2006.Thisstudy,
knownasSavannahRiveratRisk,wasfundedbymult ipleentities
includingAugusta.Thestudyidentifiedadditional issuesthat
needtobeinvestigatedinordertofullyunderstan dthecomplex
natureoftheSavannahRiversystemfromThurmondD amtothe
SavannahHarbor.Augustapreviouslycontributed$3 00,000to
theoriginalstudy.In2008Augustacommittedanad ditional
$300,000inordertoextendthestudydatacollecti onandexpand
thescope.TheSNSAhaspresentedtheattachedprop osalfor
furthercontinuationofthestudyanddatacollecti oneffort.We
wouldliketoofferadditionalfundingtoSNSAfor thisworkin
theamountof$75,000peryearforthreeyearsfor atotal
additionalparticipationof$225,000.
Analysis:Theinformationobtainedfromthisongoingstudyha sbeenvery
helpfultoAugustaaswehaveworkedwithregulator sin
developinganewdissolvedoxygenstandardforthe Savannah
Harborandasweworkwithregulatorsandotherdis chargesto
developaplantomeetthenewdissolvedoxygensta ndard.Itis
imperativethatdecisionsregardingtheuseofthe riverfor
wasteloadassimilationbebasedonthemostaccurat eand
scientificallyvaliddatatoinsurethatwasteloada llocation
reductionsaretrulynecessaryforthehealthofth eriversystem.
Thisdatahasbeenextremelyvaluableduringthede velopmentof
therevisedTotalMaximumDailyLoaddetermination forthe
harborandwillcontinuetobevaluableduringdisc ussionswith
regulatorsaboutfutureindividualpermitrequireme nts.These
futurepermitrequirementshaveapotentialforsig nificantimpact
onbothourcapitalimprovementandoperationsbudg ets.
FinancialImpact:$75,000fromthe2011,2012and2013budgetsfora total
additionalparticipationof$225,000 Cover Memo
Item # 4
Alternatives:1)Relyonthelimiteddatacurrentlyavailableto inform
regulatorydecisionmakers(notrecommended).2)Co ntinue
Augusta'sparticipationintheSNSAstudythrougha commitment
of$75,000peryearforthreeyears.
Recommendation:ContinueAugusta'sparticipationintheSNSAstudy througha
commitmentof$75,000fromthe2011,2012and2013 budgets
foratotaladditionalparticipationof$225,000
FundsareAvailable
intheFollowing
Accounts:
507043490-5212115/80500010-5212115
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 4
Item # 4
Throughout the Savannah Harbor TMDL process, it was clear that Southeastern Natural Sciences
Academy research, supported in part by the CSRA TMDL group, played a pivotal role in provid-
ing crucial information to regulatory agencies and basin stakeholders. That data was used to
calibrate and validate the river model. Without that data, gaps in information could have proven
more costly than have been realized thus far. In addition, the CSRA group would not have had an
opportunity to critically address the regulatory modeling approach and the data upon which that
model was developed.
Further studies supported by the CSRA TMDL group, specifically related to Long Term Bio-
chemical Oxygen Demand (LTBOD) dynamics within discharges and within the main-stem river,
will be used to broaden discussions concerning modeling efforts and assumptions inherent to the
model. Preliminary data from the LTBOD study indicate that further discussions are needed re-
garding the method in which LTBOD information is analyzed and incorporated into the model.
Additionally, the absolute impact of CSRA dischargers relative to non-point source contributions
between Augusta and the harbor should be evaluated further.
It is clear that having a long term, continuous water quality and water quantity dataset is impera-
tive to making informed decisions about water resource issues. General water quality parameters
such as dissolved oxygen, pH, temperature, specific conductance, and turbidity, as well as river
discharge measurements (in critical areas where USGS gauges do not exist) throughout the Mid-
dle and Lower Savannah River Basins provide important, basic information while providing a
continuous dataset upon which other import research can be conducted. Such a dataset is critical
to providing support for future decisions that will impact the water quality and water quantity
issues within the Savannah River. Some of the most pressing issues may still be ahead of us and
include the following:
•Interbasin Transfers
o The effects of interbasin transfers are not yet known. It is imperative to determine
what the impacts of less water within the Savannah River Basin will be. A com-
prehensive approach to this question is essential to determine the physical, chemi-
cal, and biological parameters of the river.
•Changes in water resource management related to USACE hydropower projects
o The impact of drought on the basin was a recent concern and created disagree-
ment between above and below dam stakeholders. Drought is most likely an issue
that will be long-lived so decisions as to “how much water the river needs” in or-
der to balance economic vitality and a healthy river ecosystem will be fundamen-
tal..
•Future Total Nitrogen and/or Phosphorus NPDES limits
o Throughout the DO TMDL discussions it was clear that future regulation will be-
gin to target specific nutrients which are believed to contribute to DO loss within
the river. Those TMDLs will most likely include Total Nitrogen (as opposed to
just an ammonia limit which is the current target) and Phosphorus. Both TMDLs
Monitoring Proposal: Southeastern Natural Sciences Academy 2010
Attachment number 1
Page 2 of 4
Item # 4
have been implemented in other watersheds throughout the country in an effort to
improve dissolved oxygen conditions.
•Impacts of changes in water quantity and water quality on aquatic organisms within the
river
o Decreases in river discharge produce physical, chemical, and biological altera-
tions which could have impacts on river ecosystem stability. Continuous monitor-
ing throughout the basin provides a data backbone upon which other research can
be conducted in order to assess the degree of the impacts to individual aquatic
species; the underpinning of water quality.
Investment in the future
Future decisions require continuous, long term datasets. Those data sets also have to be contem-
porary because constant actions (urbanization, deforestation, technological improvements for
wastewater processes, etc.) within a river basin produce different effects on river processes (Ac-
tion Reaction). While long term, continuous datasets are critical, how we use the data needs to
be evaluated as well. Modeling of ecological systems was a necessity in the early days of water
resource regulation because the technology did not exist to provide low-cost, continuous data-
sets. The technology is now available to provide near-real time data for many water quality pa-
rameters and the number of those parameters increases regularly. Reason dictates that complete
reliance upon modeling is an antiquated approach to managing and understanding our water re-
source issues. Integration of continuous water quality data into our approach to water resource
management is the only way to decrease the total reliance of modeling in management decisions.
Your continued support of those monitoring efforts is needed.
Southeastern Natural Sciences Academy is seeking a three year commitment at $150,000 per
year to continue the river monitoring program that the Academy originally developed with your
support in 2006. We propose to conduct the following activities over the funded study period:
•Continuous water quality monitoring
o Multiparameter sondes will continue to collect data (temperature, specific con-
ductance, pH, DO, and turbidity) at 15 minute intervals at locations established in
2006 (RMs 215, 190, 185, 179, 149, 119, 61, and 27 as well as in Butler Creek)
•Long term biochemical oxygen demand (LTBOD) assessments
o The Academy will perform two LTBOD assessments per year of several main-
stem river locations (collected according to travel time) and will analyze two
LTBOD samples per year on effluent samples of those dischargers participating
in the study
Monitoring Proposal: Southeastern Natural Sciences Academy 2010
Attachment number 1
Page 3 of 4
Item # 4
•Nutrient mass flux assessments
o In conjunction with the LTBOD assessments (more if time and funds permit), the
Academy will determine sources and sinks of Total Nitrogen (Organic Nitrogen,
Nitrate, Nitrite, and Ammonia) and Total Phosphorus (Organic Phosphorus and
Orthophosphate) within the Middle and Lower Basins of the Savannah River.
•Model sensitivity analysis
o The Academy will perform a sensitivity analysis on the RIV1 model
•Collaborate with GAEPD and EPA on continued model validation and calibration with
new data
o The Academy will work with GAEPD to incorporate the new data into updated
model runs
Monitoring Proposal: Southeastern Natural Sciences Academy 2010
Attachment number 1
Page 4 of 4
Item # 4
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
JohnH.Ruffin,Jr.Courthouse
Department:ClerkofCommission
Caption:DiscussthenameoftheJohnH.Ruffin,Jr.Courtho use.
(RequestedbyCommissionerJohnson)
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 5
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
MBRenovations-CMatRisk
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:ApprovetheEvaluationCommittee’srecommendationt oselect
theTurnerConstructionCompanyastheConstruction Managerat
RiskfortheMunicipalBuildingRenovationsandMod ernization.
Background:DuringtheProgrammingPhaseoftheproject,aRequ estfor
Qualifications(RFQ)waspreparedtosolicitqualif ication
statementsandproposalsforConstructionManagemen tatRisk
ServicesfortheMunicipalBuildingRenovationsand
Modernization.
Analysis:Wereceivedtwelve(12)compliantresponsestothe PhaseI
RequestforQualifications.Thesewerereviewedand scoredby
theEvaluationCommitteeandashortlistoffive(5)firmswas
developed,basedonthecriteriaestablishedinthe RFP,to
participateinthePhaseIIInterviews.AftertheP haseIIInterviews
werecompletedandscored,thefeesfortheGeneral Conditions
Costs,PreconstructionServicesandConstructionMa nagement
Feeswereopenedandscoredaccordingtothescorin gmatrix
includedinthePhaseIIsubmittalrequirements.Th eEvaluation
CommitteehascompletedthereviewofthePhaseIa ndPhaseII
submittalsfromtheConstructionManageratRiskFi rmsand
herebyrecommendsthatAugusta,GeorgiaselectTurn er
ConstructionCompanyastheConstructionManagerat Riskfor
theMunicipalBuildingRenovationsandModernizatio n.
FinancialImpact:Thetotalamountof$1,293,181.00fortheGeneralC onditions,
PreconstructionServicesandManagementFeesisinc ludedinthe
overalltotalprojectbudgetof$18million.
Alternatives:1.ApprovetheEvaluationCommittee’srecommendatio ntoselect
theTurnerConstructionCompanyastheConstruction Managerat
RiskfortheMunicipalBuildingRenovationsandMod ernization..
2.SelectadifferentmethodofprocuringtheConst ruction
ManagementatRiskservicesandawardthetotalcon tracttoa
lumpsumbidder,whichwilldelaythecompletionda teofthe
projectandincreasethetotalprojectcosts.Cover Memo
Item # 6
Recommendation:ApprovetheEvaluationCommittee’srecommendationt oselect
theTurnerConstructionCompanyastheConstruction Managerat
RiskfortheMunicipalBuildingRenovationsandMod ernization.
FundsareAvailable
intheFollowing
Accounts:
FUNDSAREAVAILABLEINACCOUNT:SPLOSTVI
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, December 14, 2010 @ 3:00 p.m.
FOR FURNISHING:
RFQ ITEM #10-195 Construction Management @ Risk for Municipal Building
Renovations & Modernization for Public Service Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, November 30, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by mail.
No RFQ will be accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but
not limited to, the number of copies needed, the timing of the submission, the required financial data,
and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark
RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 4, 11, 18, 25, 2010
Metro Courier November 10, 2010
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Forrest White Heery International
Jacques Ware Dukes Edward Dukes
Attachment number 2
Page 1 of 1
Item # 6
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 8 Copies
BLANCHARD & CALHOUN COMMERCIAL
2743 PERIMETER PARKWAY
AUGUSTA GA 30909
YES YES YES YES YES
C. C. MOODY CONSTRUCTION
6017 REDAN ROAD
LITHONIA GA 30058
YES YES YES YES YES
HOGAN CONSTRUCTION GROUP
5075 AVALON RIDGE PARKWAY
NORCROSS, GA 30071
YES YES YES YES YES
MANHATTAN CONSTRUCTION
26 EXECUTIVE PARK DR SUITE 2600
ATLANTA, GA 30329
YES YES YES YES YES
MCKNIGHT CONSTRUCTION CO
P. O. BOX 204718
AUGUSTA GA 30917
YES YES YES YES YES
POTTS
981 E FREEWAY DRIVE
CONYERS GA 30094
YES YES YES YES YES
RJ GRIFFIN & COMPANY
800 MOUNT VERNON HWY STE 200
ATLANTA GA 30328
YES YES YES YES YES
ROBINS & MORTON
400 SHADES CREEK PARKWAY
BIRMINGHAM, AL 34209
YES YES YES YES YES
RW ALLEN
1015 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
The CHRISTMAN COMPANY
2812 HILLCREEK DR STE B
AUGUSTA GA 30909
YES YES YES YES YES
TURNER CONSTRUCTION
3560 LENOX ROAD, SUITE 1100
ATLANTA GA 30326
YES YES YES YES YES
WINTER CONSTRUCTION
191 PEACHTREE STREET STE 2100
ATLANTA GA 30303
YES YES YES YES YES
BASTON-COOK CO.
300 GALLERIA PARKWAY NW, SUITE 1600
ATLANTA, GA 30339
BRASFIELD & GORRIE
1990 VAUGHN ROAD, SUITE 100
KENNEWAW, GA 30144
CORDIL CONSTRUCTION
3400 PEACHTREE ROAD NE STE 111
ATLANTA GA 30326
KAHN CONSTRUCTION
P. O. BOX 1179
COLUMBIA SC 29202
MATHIAS CORPORATION
3150 MAIN STREET
DULUTH, GA 30096
RENFROE CONSTRUCTION
4611 IVEY DRIVE STE 400
MACON GA 31206
RFQ Item #10-195
Construction Management @ Risk for Municipal Building Renovations & Modernization
for the City of Augusta - Public Services Department
RFQ Due: Tuesday, December 14, 2010 @ 3:00 p.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 6
Attachment number 4
Page 1 of 2
Item # 6
Attachment number 4
Page 2 of 2
Item # 6
Attachment number 5
Page 1 of 4
Item # 6
Attachment number 5
Page 2 of 4
Item # 6
Attachment number 5
Page 3 of 4
Item # 6
Attachment number 5
Page 4 of 4
Item # 6
City of Augusta
Municipal Building Renovations and Modernization
Contractor Evaluation
Phase II Scoring
Municipal Bldg CM Summary Phase II Detail Cumulative
Category and Description Pts.
Project Director 2 1.8 1.7 1.7 1.8 1.7
Preconstruction Manager 10 8.3 8.0 7.5 7.9 7.9
Senior Project Manager 4 3.3 2.9 2.9 3.0 3.4
Project Manager 20 16.6 14.4 13.5 15.0 17.4
Superintendent 25 20.9 17.3 17.1 18.9 20.6
Presentation 10 9.3 7.3 7.3 7.5 9.3
Q & A 10 9.0 7.6 8.0 8.5 9.0
Fee Proposal 25 15.0 12.0 10.0 5.0 25.0
Total Points 106 84.0 71.1 67.9 67.5 94.2
Comments:
Potts Construction
981 East Freeway Drive
Conyers, Georgia 30094
R.J. Griffin & Company
800 Mount Vernon Hwy. NE
Suite 200
Atlanta, Georgia 30328
The Christman Company 2812
Hillcreek Drive Suite B
Augusta, Georgia 30909
R.W. Allen, LLC
1865 W. Broad Street
Suite A
Augusta, Georgia 30606
Turner Construction Company
3560 Lenox Road
Suite 1100
Atlanta, Georgia 30326
Item # 6
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
MorganRoadPipeReplacement
Department:PublicServices-MaintenanceDivision
Caption:AwardbidtoBlairConstruction(LowBidder)forMo rganRoad
intheamountof$46,900fortheremovalof360'x 60"failed
corrugatedmetalpipe(CMP).FailedCMPwillbere placedwith
HDPE.
Background:ThefailedCMPhassufferedanumberofcave-insan dhasbeen
repairedseveraltimes.
Analysis:Withoutpromptattention,thefailed60"pipewill continueto
deterioratecausingthepotentialforalargevoid nearprivate
property,creatingahazardfortheresidentsinth isarea.
FinancialImpact:FundsareavailableinSPLOSTIV,GradingandDrain age
Alternatives:1.RequesttoawardbidtoBlairConstruction(Low Bidder)for
MorganRoad,intheamountof$46,900fortheremov alof360'x
60"failedcorrugatedmetalpipe(CMP),failedCMP willbe
replacedwithHDPE.
Recommendation:1.RequesttoawardbidtoBlairConstruction(Low Bidder)for
MorganRoad,intheamountof$46,900fortheremov alof360'x
60"failedcorrugatedmetalpipe(CMP),failedCMP willbe
replacedwithHDPE.
FundsareAvailable
intheFollowing
Accounts:
FundsareavailableinAccount#324-04-1110/2018240 21
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.Cover Memo
Item # 7
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 7
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Thursday, February 24, 2011 for furnishing:
Bid Item #11-094 Bennington Drive Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-096 National Avenue @New Savannah Road Pipe Replacement for Public Service –
Maintenance Division
Bid Item #11-097 Wakefield Place Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-099 Morgan Road Pipe Replacement for Public Service – Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the
offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday,
February 4, 2011 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions
must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, February 8, 2011 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE
or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-
Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity
Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta
enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with
State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 13, 20, 27, February 3, 2011
Metro Courier January 19, 2011
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Dennis Stroud Public Service – Maintenance Division
Attachment number 1
Page 1 of 1
Item # 7
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Item # 7
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Attachment number 2
Page 2 of 2
Item # 7
Attachment number 3
Page 1 of 2
Item # 7
Attachment number 3
Page 2 of 2
Item # 7
Attachment number 4
Page 1 of 3
Item # 7
Attachment number 4
Page 2 of 3
Item # 7
Attachment number 4
Page 3 of 3
Item # 7
Attachment number 5
Page 1 of 1
Item # 7
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
MunicipalBuildingRenovations-ArchitecturalServ ices
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:Approvetheselectioncommittee’srecommendationto issuea
contracttoVirgoGambillArchitectsforProfession al
ArchitecturalServicesfortheAugusta,GeorgiaMun icipal
BuildingRenovationsandModernization.
Background:RequestsforQualifications(RFQ)werepreparedto solicit
qualificationsstatementsandproposalsforProfess ional
ArchitecturalServicesfortheAugusta,GeorgiaMun icipal
BuildingRenovationsandModernization.
Analysis:Ten(10)compliantresponsesforPhaseIqualificat ionssubmittals
werereceivedandevaluatedbytheselectioncommit tee.Ashort
listoffour(4)firmswasselectedtoparticipate inthePhaseII
interviews.AftercompletingandscoringthePhase IIInterviews,
thefeesforProfessionalArchitecturalServiceswe reopenedand
scoredaccordingtothescoringmatrixincludeint hePhaseII
submittalrequirement.Theselectioncommitteehasc ompletedthe
evaluationofthePhaseIandPhaseIIsubmittalsf romthe
ArchitecturalFirmsandherebyrecommendsthataco ntractshould
beissuedtoVirgoGambillArchitectsintheamount of
$984,471.00
FinancialImpact:Thetotalamountof$984,471.00forProfessionalAr chitectural
Servicesfeesisincludedintheoverallprojectbu dgetof
$18,000,000.00
Alternatives:1.Approvetheselectioncommittee’srecommendation toissuea
contracttoVirgoGambillArchitectsforProfession al
ArchitecturalServicesfortheAugusta,GeorgiaMun icipal
BuildingRenovationsandModernization.2.Selecta different
methodofprocuringthedesignservicesandawardt hetotal
contracttoalumpsumbidder,whichwilldelaythe completion
dateoftheprojectandincreasethetotalproject costs.
Recommendation:Approvetheselectioncommittee’srecommendationto issueaCover Memo
Item # 8
contracttoVirgoGambillArchitectsforProfession al
ArchitecturalServicesfortheAugusta,GeorgiaMun icipal
BuildingRenovationsandModernization
FundsareAvailable
intheFollowing
Accounts:
GL-323-04-6211;JL-296050050
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 8
AUGUSTA GEORGIA CAPITAL IMPROVEMENTS
HEERY INTERNATIONAL, INC., PROGRAM MANAGER
501 Greene Street Suite 307 Augusta, GA 30901
706-821-2886
March 2, 2011
Ms. Geri Sams
Director of Procurement
Augusta Richmond County
530 Greene Street, Room 605
Augusta, GA 30901
RE: Bid #10-173 – Professional Design Services for Municipal Building
Dear Ms. Sams:
We received ten (10) compliant responses for Phase I qualifications submittals, after these were
evaluated by the selection committee, a short list of Four (4) firms was selected, based on the
scoring for Phase I, to participate in the Phase II Interviews.
The selection committee completed the evaluation of the Phase I and Phase II submittals.
Johnson Laschober & Associates had the lowest fees, but they were found to have qualified their
fee proposal and were therefore non-compliant. Based on this, Virgo Gambill Architects was the
next firm in the rankings.
The selection committee recommends that ARC begin contract negotiations with Virgo Gambill
Architects.
Thank you for your assistance in this selection process. If you have any questions or require any
additional information, please don’t hesitate to contact me.
Sincerely,
Forrest W. White, CCM, LEED®AP
Program Manager
Augusta, Georgia
Capital Improvements Program Management
C: Fred Russell, Phyllis Mills, Nancy Williams
Attachment number 1
Page 1 of 1
Item # 8
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, October 5, 2010 @ 11:00 a.m.
FOR FURNISHING:
RFQ ITEM #10-173 Professional Design Services for Municipal Building for Public
Service Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. A Mandatory Pre-Qualifications meeting will be held on Tuesday,
September 21, 2010 @ 1:00 p.m. in the Procurement Department – Room 605. All questions must be
submitted in writing to the office of the Procurement Department by Thursday, September 23, 2010 @
5:00 p.m. by fax at 706-821-2811 or by mail. No RFQ will be accepted by fax, all must be received by
mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions,
applicable to the procurement. All specific requirements contained in the invitation to bid including, but
not limited to, the number of copies needed, the timing of the submission, the required financial data,
and any other requirements designated by the Procurement Department are considered material
conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark
RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 26, September 2, 9, 16, 2010
Metro Courier September 1, 2010
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Forrest White Heery International
Jacques Ware Dukes Edward Dukes
Attachment number 2
Page 1 of 1
Item # 8
VENDORS Attachment B Bidders Form Original 8 Copies Addendum
DUCKETT DESIGN GROUP
(TRC WORLDWIDE ENGINEER)
1632 WARE AVENUE
EAST POINT GA 30344
YES YES YES YES YES
GARDNER SPENCER SMITH TENCH & JARBEAN
127 PEACHTREE ST SUITE 1020
ATLANTA GA 30303
YES YES YES YES YES
JOHNSON LASCHOBER & ASSOCIATES
1296 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
KSGW ARCHITECTS
1294 BROAD STREET
AUGUSTA GA 30901
YES YES YES YES YES
NICHOLAS DICKINSON & ASSOCIATES
771 BROAD ST. SUITE 200
AUGUSTA GA 30901
YES YES YES YES YES
STUDIO 3 DESIGN GROUP
1617 WALTON WAY
AUGUSTA GA 30904
YES YES YES YES YES
2KM ARCHITECTS
2275 WRIGHTSBORO ROAD
AUGUSTA, GA 30904
YES YES YES YES YES
VIRGO GAMBILL ARCHITECTS
2531 CENTERWEST PARKWAY STE 200
AUGUSTA GA 30904
YES YES YES YES YES
WOODHURST PARTNERS
607 – 15TH STREET
AUGUSTA GA 30901
YES YES YES YES YES
TVS DESIGN
1230 PEACHTREE ST., NE
ATLANTA GA 30309
CHEATHAM FLETCHER SCOTT ARCHITECTS
420 ½ – 8TH STREET
AUGUSTA GA 30901
PRUETT FORD & ASSOCIATES
1201 BROAD STREET
AUGUSTA GA 30901
COOPER CARRY INC
191 PEACHTREE ST SUITE 2400
ATLANTA GA 30303
EDC INC
1201 BROAD STREET STE 1A
AUGUSTA GA 30901
GLEEDS
4 CONCOURSE PARKWAY STE 215
ATLANTA GA 30328
RFQ Item #10-173
Professional Design Services for Municipal Building
for the City of Augusta - Public Services Department
RFQ Due: Tuesday, October 5, 2010 @ 11:00 a.m.
Non-Compliant
Attachment B missing E-Verify Number
Submitted No Bid Response Letter
Submitted No Bid Response Letter
Page 1 of 2
Attachment number 3
Page 1 of 2
Item # 8
VENDORS Attachment B Bidders Form Original 8 Copies Addendum
RFQ Item #10-173
Professional Design Services for Municipal Building
for the City of Augusta - Public Services Department
RFQ Due: Tuesday, October 5, 2010 @ 11:00 a.m.
HOK
191 PEACHTREE ST NE SUITE 4100
ATLANTA GA 30303
KRAFRA
418 8TH STREET
AUGUSTA GA 30901
LORD AECK & SARGENT
1201 PEACHTREE STREET NE STE 300
ATLANTA GA 30361
NOVA ENGINEERING
3690 KENNESAW N INDUSTRIAL STE E
KENNESAW GA 30144
Page 2 of 2
Attachment number 3
Page 2 of 2
Item # 8
Attachment number 4
Page 1 of 2
Item # 8
Attachment number 4
Page 2 of 2
Item # 8
Attachment number 5
Page 1 of 7
Item # 8
Attachment number 5
Page 2 of 7
Item # 8
Attachment number 5
Page 3 of 7
Item # 8
Attachment number 5
Page 4 of 7
Item # 8
Attachment number 5
Page 5 of 7
Item # 8
Attachment number 5
Page 6 of 7
Item # 8
Attachment number 5
Page 7 of 7
Item # 8
RFP 10-173 Professional Desgin Services Municipal Building
Overall Scoring Phase II Cumulative Scoring Summary
Category and Description Pts.
Member #1 100.0 92.0 76.5 62.5 80.5
Member #2 100.0 84.0 65.2 57.8 79.0
Member #3 100.0 84.8 75.0 62.2 85.0
Total Cumulative Points 300 260.8 216.7 182.5 244.5
Total Average Points 100 86.9 72.2 60.8 81.5
Johnson Laschober &
Associates 1296
Broad Street Augusta,
Georgia 30901
Nicholas Dickinson &
Associates 771
Broad Street, Suite 200
Augusta, Georgia 30901
Studio 3 Design Group
1617 Walton Way
Augusta, Georgia 30904
Virgo Gambil Architects 2531
Centerwest Parkway, Suite 200
Augusta, Georgia 30904
Item # 8
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
NationalAve@NewSavannahPipeReplacement
Department:PublicServices-MaintenanceDivision
Caption:MotiontoawardbidtoHarrisTruckingandConstruc tion(Low
Bidder)intheamountof$43,700fortheremovalof 200'x42"
failedcorrugatedmetalpipe(CMP)onNationalAve.@New
SavannahRoad,whichwillbereplacedwithcorrugat edHDPE.
Background:ThefailedCMPhassufferedenormousdamage,causin g
significantdamagestoafencesurroundingprivate property.
Analysis:Withoutpromptattention,thefailed42"pipewill continueto
deteriorate,possiblycausingtheadjacentparking lottofail.The
parkinglothousesseveralcompanytrucksandequip ment.
FinancialImpact:FundsareavailableinSPLOSTIV,GradingandDrain age.
Alternatives:1.RequesttoawardbidtoHarrisTruckingandCons truction(Low
Bidder)intheamountof$43,700fortheremovalof 200'x42"
failedcorrugatedmetalpipe(CMP)onNationalAve.@New
SavannahRoad,whichwillbereplacedwithcorrugat edHDPE.
Recommendation:#1.RequesttoawardbidtoHarrisTruckingandCon struction
(LowBidder)intheamountof$43,700fortheremov alof200'x
42"failedcorrugatedmetalpipe(CMP)onNational Ave.@New
SavannahRoad,whichwillbereplacedwithcorrugat edHDPE.
FundsareAvailable
intheFollowing
Accounts:
FundsareavailableinAccount#324-04-1110/2018240 21
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.Cover Memo
Item # 9
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 9
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Thursday, February 24, 2011 for furnishing:
Bid Item #11-094 Bennington Drive Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-096 National Avenue @New Savannah Road Pipe Replacement for Public Service –
Maintenance Division
Bid Item #11-097 Wakefield Place Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-099 Morgan Road Pipe Replacement for Public Service – Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the
offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday,
February 4, 2011 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions
must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, February 8, 2011 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE
or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-
Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity
Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta
enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with
State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 13, 20, 27, February 3, 2011
Metro Courier January 19, 2011
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Dennis Stroud Public Service – Maintenance Division
Attachment number 1
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Page 1 of 2
Item # 9
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Attachment number 2
Page 2 of 2
Item # 9
Attachment number 3
Page 1 of 2
Item # 9
Attachment number 3
Page 2 of 2
Item # 9
Attachment number 4
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Item # 9
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Attachment number 4
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Attachment number 5
Page 1 of 1
Item # 9
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
PropertyCondemnation-Permanent&TemporaryConst ructionEasements;PropertyOwner-
SoutheasternFamilyHomes,Inc.
Department:LawDepartment
Caption:Motiontoauthorizecondemnationtoacquiretitleo faportionof
propertyforpermanenteasementandtemporaryconst ruction
easementfor60106–ButlerCreekInterceptorUpgra de,
West.PIN:082-1-043-00-0.Address:2406BelfairLa kes.
Background:TheCityhasbeenunabletoreachagreementwithth eproperty
ownerandthereforeseekstoacquiretitlethrough
condemnation.Inordertoproceedandavoidfurther delays,itis
necessarytoacquireandcondemnaportionofthes ubject
propertyinterests.Therequiredpropertyinterests consistofa
permanenteasementof436squarefeetandtemporary easementof
11,634squarefeetforsubjectproperty.Theapprai sedvalueofthe
easementsis$760.00.
Analysis:Condemnationisnecessaryinordertoacquirether equired
property.
FinancialImpact:Thenecessarycostswillbecoveredwithintheproj ectbudget.
Alternatives:Denycondemnation.
Recommendation:Approvecondemnation.
FundsareAvailable
intheFollowing
Accounts:
FUNDSAREAVAILABLEINTHEFOLLOWING
ACCOUNT:_______/J/L80360106-5411120G/L511043420 -
5411120
REVIEWEDANDAPPROVEDBY :
Finance.
Law.Cover Memo
Item # 10
Administrator.
ClerkofCommission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 2
Item # 10
Attachment number 1
Page 2 of 2
Item # 10
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
Purchase(3)FordF-350TrucksoffGeorgiaStateCo ntractSWC90795
Department:SolidWaste
Caption:Approvethepurchaseof(3)FordF-350TrucksoffG eorgiaState
ContractSWC90795.
Background:TheSolidWasteDepartmentcurrentlyownsoneFord Expedition
andtwoF-150trucksthatwehaveusedonadailyb asisatthe
landfillfacilityoverthepast11years.Theseveh iclesareduetobe
replaced.
Analysis:Thevehicleswecurrentlyownareindireneedofb eingreplaced.
Weareproposingthepurchaseofnewtrucks,FordF -350’s,
whichwillaffordusmoreversatilityinourday-to -dayoperations.
Wewillhavetheabilitytopullourpumpsasneede d,transport
morestafftovariousworksiteswithinourfacilit y,aswellas
moresafelyaccessallareasofthelandfill.This purchase,which
includeswarrantycoverage,willalsolowerourmai ntenancecost
inrelationtothehighcostofmaintainingtheass etsbeing
replaced.ThesetruckswillreplaceassetNos.9941 80,99481,and
974034.TheseassetswillbesenttoFleetforsale through
GovDeals.Theproceedsfromthesalecanassistin offsettingthe
costofthenewtruckswhichis$92,453.00.
FinancialImpact:Adequatefundsareavailablefortheamountof$92,453.00from
542-04-4110/54.22210.
Alternatives:1.Approvethepurchaseof(3)FordF-350Trucksof fGeorgia
StateContractSWC90795.2.Donotapprovethepurc hase.
Recommendation:1.Approvethepurchaseof(3)FordF-350Trucksof fGeorgia
StateContractSWC90795.
FundsareAvailable
intheFollowing
Accounts:
Adequatefundsareavailablefortheamountof$92,453.00from
542-04-4110/54.22210.
Cover Memo
Item # 11
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 1
Item # 11
Attachment number 2
Page 1 of 3
Item # 11
Attachment number 2
Page 2 of 3
Item # 11
Attachment number 2
Page 3 of 3
Item # 11
Attachment number 3
Page 1 of 3
Item # 11
Attachment number 3
Page 2 of 3
Item # 11
Attachment number 3
Page 3 of 3
Item # 11
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
QuitclaimDeed
Department:Law
Caption:MotiontoapproveanOptionforthepurposesofacq uiringaRight-
of-WaybetweenSouthernRegionIndustrialRealty,I nc.,asowner,
andAugusta,Georgia,asoptionee,inconnectionwi ththeMarvin
GriffinRoadImprovementProject,alloftheproper tyshown
crosshatchedonthemapdatedSeptember14,2007fr omtheproperty
locatedat1406MarvinGriffinRoad,private,atth epurchasepriceof
$8,300.00.
Background:Thepropertyownerhasagreedtoconveyapermanent exclusive
easementbywayofquitclaimdeedtoAugusta,Georg ia,forthe
MarvinGriffinRoadImprovementProject.
Analysis:Thepurchaseofthereferencedpropertyisnecessar yfortheproject.
FinancialImpact:Thecostsnecessaryforthispurchasewillbecover edunderthe
projectbudget.
Alternatives:DenytheMotion
Recommendation:ApprovetheMotion
FundsareAvailable
intheFollowing
Accounts:
323041110-5411120296823215-5411120
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 12
Attachment number 1
Page 1 of 3
Item # 12
Attachment number 1
Page 2 of 3
Item # 12
Attachment number 1
Page 3 of 3
Item # 12
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
RenovationsofCustomerService-MeteringDivision ’sBuildingRFQ11-100
Department:TomWiedmeierPE,DirectorUtilitiesDepartment
Caption:Authorizethenotificationoftheselectionresults toprospective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,Allen-Batcheler,fortherenovationst otheCustomer
Service-MeteringDivision’sbuildingonWyldsRd.(RFQ#11-
100).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification forthe
renovationstotheCustomerService-MeteringDivisi on’sbuilding
onWyldsRd.TheRFQ’swereopenedonFebruary25,2011.
SincethesubmittaloftheRFQ’s,boththeUtilitie sDepartment
andProcurementDepartmenthavebeeninvolvedinth eprocessof
rankingthequalifiedfirms.Thisprocessbeganwit hareviewof
theinformationsubmittedfrominterestedfirms.Fo ur(4)firm’s
submittaltherereviewedbyaSelectionCommittee.
Analysis:TheSelectionCommitteeconductedtheirreviewonM arch7,
2011.Atthecompletionofthereviews,theSelecti onCommittee
rankedthefirmsasfollows:1.Allen-Batcheler2.B lanchard&
Calhoun3.S.D.CliftonConstructionInc.4.Gaski nConstruction
Co.UponapprovalbytheAugustaCommission,theUt ilities
Departmentwillbeginnegotiationswiththetopran kedfirm.If
negotiationsforamutuallyacceptableagreementca nnotbe
reached,wewouldliketoreservetherighttonego tiatewiththe
remainingfirmsintheorderasshown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost forthe
buildingrenovationwillbebroughttotheCommissi onwhen
negotiationsarecompleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionoftheCover Memo
Item # 13
selectionresultstoperspectivefirmsandproceedw ith
negotiationsofacontractwiththetoprankedfirm ,Allen-
Batcheler,fortherenovationstotheCustomerServ ice-Metering
Division’sbuildingonWyldsRd.(RFQ#11-100).
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 13
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until 11:00 a.m. Friday, February 25, 2011 FOR FURNISHING:
RFQ Item #11-100 Renovations of the Customer Services Metering Division Building for
Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Imaging Technologies. The fees for the plans and
specifications which are non-refundable is $40.00
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge
through Imaging Technologies (706 724-7924) beginning Thursday, January 13, 2011. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that sequestration of documents through any other source is not advisable. Acquisition
of documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information
upon which to base his qualifications.
A Mandatory Pre-Qualification Meeting will be held on Tuesday, February 8, 2011 @ 10:00 a.m. in the
Procurement Department 530 Greene Street, Room 605. All questions must be submitted in writing to the
office of the Procurement Department by Thursday, February 10, 2011 @ 5:00 p.m. by fax at 706-821-2811 or by
email @ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and receive
bid preference on an eligible local project, the certification statement as a local bidder and all supporting
documents must be submitted to the Procurement Department with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance
with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All
specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the
timing of the submission, the required financial data, and any other requirements designated by the Procurement
Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder
at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or
WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based
portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program.
However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE
requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal
laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 13, 20, 27, February 3, 2011
Metro Courier January 19, 2011
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Jerry Delaughter Utilities Department
Joe Holland Utilities Department
Attachment number 1
Page 1 of 1
Item # 13
VENDORS Attachment B Bidders Form Addendum Original 7 Copies
ALLEN BATCHELER
1063 FRANKE IND
AUGUSTA GA 30909
YES YES YES YES YES
BLANCHARD & CALHOUN
2743 PERIMETER PKWY
AUGUSTA GA 30909
YES YES YES YES YES
GASKIN CONSTRUCTION CO INC
1527 CRESCENT DRIVE
AUGUSTA GA 30909
YES YES YES YES YES
S.D. CLIFTON CONSTRUCTION INC
4324 WHEELER ROAD
MARTINEZ GA 30907
YES YES YES YES YES
BR WALDEN CONSTRUCTION CO
2320 WALDEN DRIVE
AUGUSTA GA 30909
CONTRACT MANAGEMENT
1827 KILLINGSWORTH ROAD
AUGUSTA GA 30904
GREENE AND BURDETTE
1810 E WYLDS ROAD
AUGUSTA GA 30909
JUTCO INC
1875 POLO ROAD
AUGUSTA GA 30904
LARRY MCCORD DESIGN-BUILD
2016 HIGHLAND AVENUE
AUGUSTA GA 30904
STEWART CORBITT GENERAL CONT
146 RAILROAD STREET
THOMSON GA 30824
TURNER MECH INC
1347 ATOMIC ROAD
BEECH ISLAND SC 29242
DABBS-WILLIAMS GC
319 S WALNUT STREET
STATESBORO GA 30459
JLA
1296 BROAD STREET
AUGUSTA GA 30901
RCN CONTRACTING
1115 FRANKIE PLACE COURT
AUGUSTA GA 30909
STUDIO 3 DESIGN GROUP
1617 WALTON WAY
AUGUSTA GA 30904
RFQ Item #11-100
Renovations of the Customer Services Metering Division Building
for the City of Augusta - Utilities Department
RFQ Due: Friday, February 25, 2011 @ 11:00 a.m.
Page 1 of 1
Attachment number 2
Page 1 of 1
Item # 13
Evaluation Criteria
PTS
ALLEN BATCHELER
1063 FRANKE IND
AUGUSTA GA 30909
BLANCHARD & CALHOUN
2743 PERIMETER PKWY
AUGUSTA GA 30909
GASKIN CONSTRUCTION
CO INC
1527 CRESCENT DRIVE
AUGUSTA GA 30909
S.D. CLIFTON
CONSTRUCTION INC
4324 WHEELER ROAD
MARTINEZ GA 30907
1. Make-up of each design build
consortium
10 9.7 8.7 6.3 7.3
2. Resources of each consortium
10 9.0 7.3 6.3 7.3
3. Experience in design and
construction
25 21.0 19.0 16.0 17.0
4. Technical, process and operational
expertise
20 17.0 16.0 13.7 15.7
5. Financial strength
Pass/
Fail P P P P
6. References
10 9.0 9.0 9.0 9.0
7. Project Approach
10 8.0 6.7 6.3 7.7
8. Performance and Operation
10 8.7 7.7 7.3 7.7
9. Proximity to Augusta
Within Augusta Richmond County - 5 pts
Within the CSRA - 4 pts
Within Georgia - 3 pts
Within SE United States - 2 pt
(includes AL, TN, NC, FL)
All Others - 1pt
5 5.0 5.0 5.0 4.0
Total 100 87.3 79.3 70.0 75.7
Cumulative Evaluation Sheet - RFQ Item #11-100
Renovations of the Customer Services Metering Division Building
for the City of Augusta - Utilities Department
Attachment number 3
Page 1 of 1
Item # 13
Attachment number 4
Page 1 of 1
Item # 13
Attachment number 5
Page 1 of 2
Item # 13
Attachment number 5
Page 2 of 2
Item # 13
Attachment number 6
Page 1 of 4
Item # 13
Attachment number 6
Page 2 of 4
Item # 13
Attachment number 6
Page 3 of 4
Item # 13
Attachment number 6
Page 4 of 4
Item # 13
Attachment number 7
Page 1 of 2
Item # 13
Attachment number 7
Page 2 of 2
Item # 13
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
ResolutioninSupportoftheNewSavannahBluffLoc k&Dam
Department:Law
Caption:ApproveaResolutionrequestingtherestorationof fundingbythe
UnitedStatesCongresstorepairtheNewSavannahB luffLock
andDam.
Background:Augusta,Georgiawishestomemorialize,onceagain,itssupport
fortheDam.
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 14
Attachment number 1
Page 1 of 2
Item # 14
Attachment number 1
Page 2 of 2
Item # 14
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
Sheriff’sAdmin-MaterialTesting
Department:PublicServicesDepartment-FacilitesManagementD ivision
Caption:ApprovetheCapitalImprovementProgramManager’s
recommendationtoselectATCAssociates,Inc.forM aterial
Testing,SpecialInspectionsandNPDESMonitorings ervicesfor
theAugusta,GeorgiaSheriff’sOfficeBuilding.
Background:OnTuesday,March15 th,two(2)compliantresponsesforBidItem#11-
101MaterialTesting&SpecialInspectionsforthe Sheriff’sOfficewere
received.
Analysis:Afterreviewoftheresponsesandthescopeofserv ices,thebid
fromATCAssociates,Inc.isthelowestresponsible and
responsivebid.
FinancialImpact:TheATCAssociates,Inc.bidofaNotforExceedam ountof
$34,000.00iswithintheTotalProjectBudgetof$1 0,678,729.00.
Alternatives:1)ApprovetheCapitalImprovementsProgramManager ’s
recommendationtoselectATCAssociates,Inc.forM aterial
Testing,SpecialInspections,andNPDESMonitoring services.2)
RejectthebidsandrebidtheMaterialTesting,Spe cialInspections
andNPDESMonitoringserviceswhichwouldhaveane gative
impactontheprojectscheduleandtotalprojectco sts.
Recommendation:ApprovetheCapitalImprovementsProgramManager’s
recommendationtoselectATCAssociates,Inc.forM aterial
Testing,SpecialInspectionsandNPDESMonitorings ervices.
FundsareAvailable
intheFollowing
Accounts:
FUNDSAREAVAILABLEINACCOUNTS:GL325-05-1120,
JL208251103GL328-03-1130,JL210351003
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 15
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 15
Attachment number 1
Page 1 of 1
Item # 15
INVITATION TO BID
Invitation to Bids will be received at this office until Tuesday, March 15, 2011 @ 3:00 p.m. for furnishing:
Bid Item #11-101 Material Testing & Special Inspections for Sheriff’s Office
Bids will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street –
Room 605, Augusta, GA 30901. Drawings and specifications for the project shall be obtained by all prime,
subcontractors and suppliers exclusively from Augusta Blueprint. The fees for the drawings and specifications which
are non-refundable is $175.00.
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit on this project.
To facilitate this policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no
charge through Augusta Blueprint (706 722-6488) beginning Thursday, February 3, 2011. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of the
project. Bidders are cautioned that sequestration of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
All questions must be submitted in writing to the office of the Procurement Department by Monday, February
28, 2011 @ 5:00 p.m. by fax at 706-821-2811 or by email at procbidandcontract@augustaga.gov. No Bid will be
accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Funding for this project may include federal funds provided by the U. S. Department of Transportation (DOT)
and/or other federal agencies. All DOT funded projects are subject to the requirements of 49 CFR Part 26.
These requirements are mandatory and non-negotiable. Augusta enforces Disadvantage Business Enterprise
(DBE) requirements and/or DBE goals set by Federal and/or State Agencies in accordance with State and
Federal laws. Please be advised that the U. S. District Court for the Southern District of Georgia has entered
on Order enjoining the Race-Based portion of Augusta, Georgia’s DBE Program. Thus, Augusta, Georgia
does not have or operate a DBE, MBE or WBE Program for projects (or portions of projects) having Augusta,
Georgia s the source of funding.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 3, 10, 17, 24, 2011
Metro Courier February 9, 2011
cc: Tameka Allen Interim Deputy Administrator
Forrest White Heery International
Jacques Ware Dukes Edward & Dukes
Attachment number 2
Page 1 of 1
Item # 15
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Attachment number 3
Page 1 of 1
Item # 15
Attachment number 4
Page 1 of 3
Item # 15
Attachment number 4
Page 2 of 3
Item # 15
Attachment number 4
Page 3 of 3
Item # 15
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
SummaryoftheSolidWasteandRecyclableCollectio nRequestforProposals–receiveasinformation
Department:SolidWaste
Caption:ReceiveasinformationaSummaryoftheSolidWaste and
RecyclableCollectionRequestforProposals.
Background:ThecurrentSolidWasteCollectionscontractexpire sattheendof
2011.Forthepastsixyears,Augustaresidentshav ehadtwiceper
weekhouseholdtrashservicewithone96-galloncar t;plusonce
perweekrecyclingservice,yardwasteservice,and bulkyitem
service.Alloftheseitemsareincludedintheann ualfeespaidby
thepropertyownersattheendofeachyear.There isalsothe
optionofhavinganadditionalhouseholdtrashcart foran
additionalfee.Asafinalitem,thecurrentservic eareadoesnot
includethefullcountyarea.Itstopswellshorto fthesouthern
countylineanddoesnotincludethecitiesofBlyt heand
Hephzibah.Withthecurrentcontractexpirationd atequickly
approaching,theSolidWasteDepartmenthascomplet eda
RequestforProposals,andtheProcurementDepartme nthas
advertisedfortheservices.Thisitemsummarizest hecontentsof
thatRFPasitrelatestolevelsofserviceprovide dtoresidentsof
Augusta.
Analysis:InpreviousdiscussionswithvariousAugustaCommis sioners,
residents,interestedgroups,andotherstaffmembe rs,theSolid
WasteDepartmenthasissuedaRFPwiththefollowin gservice
leveloptionsforeachresidentialunit:OptionA-Onceperweek
householdtrashservice;-Onceperweekyardwaste servicewith
revisedlimits;-Onceperweekrecyclingservice;-Onceperweek
bulkyitemservice;OptionB(nochangetothecurr entservice
levels)-Twiceperweekhouseholdtrashservice;-Onceperweek
yardwasteservice;-Onceperweekrecyclingservi ce;-Onceper
weekbulkyitemsservice;OptionC-Twiceperweek household
trashservice-Onceeveryotherweekyardwastese rvice-Once
everyotherweekrecyclableservice-Onceperweek bulkyitem
serviceInaddition,totheservicelevelsabove,n on-residential
locations(businesses,commerciallocations)would receiveonce
perweekrecyclableserviceandeitheronceortwic eperweek
householdtrashservice.Further,unoccupiedlocati ons(vacant
lots,unoccupiedhomes)wouldreceiveyardwasteco llectionCover Memo
Item # 16
eitheronceeveryotherweekoronceperweekandb ulkywaste
serviceonceperweek.Bothofwhich,sincetheser viceis
reduced,wouldpayreducedfees.Themenuofservic esdescribed
aboveallowstheDepartmenttoprovidetailoredser vicestothe
differenttypesofcustomers.Businessesandcommer cial
propertiestypicallyhaveprofessionallandscapese rvices–hence
theremovalofyardwastecollectionfromtheirpro posedservice
levels.Similarly,unimprovedandunoccupiedproper tiesrequire
yardwasteandbulkyitemservice.Thisallowsthe propertyowner
tomaintainthepropertywithoutstrugglingtohaul awaythe
material–theconvenienceofcurb-sidepickupatt heselocations
shouldincreasethefrequencybywhichownersmaint aintheir
properties.TheRFPisscheduledtoopenattheend ofApril.We
willnotknowthepricepointforeachlevelofser viceandbeable
toproposeratesorfeesuntilthattime.Thedetai lsofthe
residentialserviceandtheruleswhichwillgovern whatis
considered“unoccupied”havenotyetbeendetermine d.Thatwill
beaddressedinfuturediscussions;anditwilladd ressthose
locationswithminimalutilitiesconsumption.
FinancialImpact:Noneatthistime.
Alternatives:1.Receiveasinformation2.Donotreceiveasinfo rmation
Recommendation:Receiveasinformation.
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 16
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
TEECenter–DesignAmendment#2-FF&E
Department:PublicServicesDepartment-FacilitiesManagement Division
Caption:ApproveAmendment#2intheamountof$38,900toth e
Thompson,Ventulett,Stainback&Associates(TVSDe sign)
ArchitecturalContractfortheTEECentertoaddfu rniture,
fixturesandequipment(FF&E)design.
Background:ThearchitecturalcontractfordesignofthenewTEE Centerwas
negotiatedandexecutedwithoutadditionalservices offurniture,
fixturesandequipment(FF&E)designincluded.The project
designhasnowadvancedtothepointthattheseser vicesare
neededinordertokeeptheprojectmovingforward inanefficient
manner.ThechoiceofthisArchitectwasbasedinp artonthe
experienceandtheinteriordesignexpertisetheyb ringtothe
projectissubstantial.Includingthisworkwithin theirscopeof
responsibilityisinthebestinterestoftheproje ct.Itis
recommendedthatapprovalbegiventotheattached proposal,and
thattheArchitect’scontractbeamendedaccordingl y.
Analysis:Theproject’sFF&Edesignisneededinordertopla npower,data
andlightingsystemssothattheirlocationscanbe properly
coordinatedbythedesignengineers.Inaddition,s electionand
specificationsoffurnishingsisneeded.
FinancialImpact:Theamountofadditionalarchitecturalfeesis$38,900.Theoverall
architecturalfeefortheTEECenterwillincrease from$2,205,022
to$2,243,922.Theoverallcontractamountforboth Reynolds
StreetParkingDeckandtheTEECenterprojectwill increaseto
$3,019,469.
Alternatives:1.ApproveAmendment#2intheamountof$38,900to the
Thompson,Ventulett,Stainback&Associates(TVSDe sign)
ArchitecturalContractfortheTEECentertoaddfu rniture,
fixturesandequipment(FF&E)design2.Hirealtern ativefirmto
designFF&EfortheTEECenterproject
Recommendation:ApproveAmendment#2intheamountof$38,900toth e Cover Memo
Item # 17
Thompson,Ventulett,Stainback&Associates(TVSDe sign)
ArchitecturalContractfortheTEECentertoaddfu rniture,
fixturesandequipment(FF&E)design.
FundsareAvailable
intheFollowing
Accounts:
GL-325-05-1130;JL-206351102ObjectCode:52-12112
REVIEWEDANDAPPROVEDBY :
Finance.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 17
Attachment number 1
Page 1 of 6
Item # 17
Attachment number 1
Page 2 of 6
Item # 17
Attachment number 1
Page 3 of 6
Item # 17
Attachment number 1
Page 4 of 6
Item # 17
Attachment number 1
Page 5 of 6
Item # 17
Attachment number 1
Page 6 of 6
Item # 17
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
UtilitiesSearchforDowntownCustomerServiceOffi ceLocation
Department:Utilities,ThomasD.Wiedmeier,Director
Caption:ApproveAugustaUtilitiessearchforDowntownCusto mer
ServiceOfficelocation.
Background:TheAugustaUtilitiesDepartment(AUD)downtownCus tomer
ServicebranchcurrentlyishousedattheMunicipal
Building.AfterresearchingARC’sneeds,thedecisi onwasmade
tomovetheCustomerServiceofficeoutoftheMuni cipal
Buildingtoamoresuitablesite.
Analysis:Itisinconvenientforcustomerstohavetogothro ughsecurityin
ordertopaytheirwaterbillsand,especiallyduri ngCommission
meetingdays,parkingisdifficultandleavesalon gwalkfor
handicappedandelderlycustomers.AUDisworkingo nfindinga
buildingorpieceofpropertytohousethedowntown branchof
CustomerService.ItisthegoalofAUDtoalsopro videadrive-
thruwindowfortheconvenienceofthecustomers.T he
Administrator’sstudyandrecommendationforthebe stuseofthe
MunicipalBuildingdoesnotincludeAUDCustomerSe rviceasa
desirableoption.TheAdministratorhasgivenhisa pprovalfor
AUDtopursueotherproperty.
FinancialImpact:ThecosttopurchaseorbuildaCustomerServicebr anchofficein
downtownAugustaisestimatednottoexceed$1,175,000andis
fundedinthe2011budgetunder506043210-5413110
($1,000,000)and506043210-5411110($175,000).
Alternatives:1.Approverecommendation2.AsktheAdministrator to
reconsiderfindingaplaceforAUDCustomerService inthefuture
plansfortheMunicipalBuilding.
Recommendation:ApproveAugustaUtilitiesSearchforDowntownCusto mer
ServiceOfficeLocation.
FundsareAvailable
506043210-5413110($1,000,000)and506043210-541111 0 Cover Memo
Item # 18
intheFollowing
Accounts:
($175,000)
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 18
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
UtilityBusinessPlanSelectionProcess
Department:TomWiedmeierPE,DirectorUtilitiesDepartment
Caption:Authorizethenotificationoftheselectionresults toperspective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,McKim&Creed,fortheupdatetoAUD’s Utility
BusinessPlan(RFQ#11-055).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification fortheupdate
toAUD’sUtilityBusinessPlan.TheRFQ’swereopen edon
January26,2011.SincethesubmittaloftheRFQ’s ,boththe
UtilitiesDepartmentandProcurementDepartmenthav ebeen
involvedintheprocessofrankingthequalifiedfi rms.This
processbeganwithareviewoftheinformationsubm ittedfrom
interestedfirms,continuedwithashortlistingof qualifiedfirms,
andculminatedwithinterviewsofthetoptwo(2)f irmsbya
SelectionCommittee.
Analysis:TheSelectionCommitteeconductedinterviewsonMar ch11,
2011.Atthecompletionoftheinterviews,theSele ction
Committeerankedthefirmsasfollows:1.McKim&C reed2.
BrownandCaldwellUponapprovalbytheAugustaCom mission,
theUtilitiesDepartmentwillbeginnegotiationswi ththetop
rankedfirm.Ifnegotiationsforamutuallyaccepta bleagreement
cannotbereached,wewouldliketoreservetherig httonegotiate
withtheremainingfirmsintheorderasshown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost forUtility
BusinessPlanupdatewillbebroughttotheCommiss ionwhen
negotiationsarecompleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionofthe
selectionresultstoperspectivefirmsandproceedw ith Cover Memo
Item # 19
negotiationsofacontractwiththetoprankedfirm ,McKim&
CreedfortheupdatetoAUD’sUtilityBusinessPlan (RFQ#11-
055)
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 19
Item # 19
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2
Page 1 of 1
Item # 19
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
Brown and Caldwell
990 Hammond Drive Suite 400
Atlanta, GA 30328
YES YES YES YES YES
McKim & Creed
8020 Tower Point Drive
Charlotte NC 28227
YES YES YES YES YES
Municipal & Financial Services
911-A Commerce Road
Annapolis MD 21401
YES YES YES YES YES
Westin Engineering Inc
260 Peachtree Street NW Ste 2200
Atlanta GA 30303
YES YES YES YES YES
Woolpert
375 Northridge Road Ste 100
Atlanta GA 30350
YES YES YES YES YES
Heery International
999 Peachtree Street, NE Ste 300
Atlanta, GA 30309
Jacobs Engineering Group Inc
6801 Governors Lake Pkwy Bldg 200
Norcross, GA 30071
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400
Tower Place 100
Atlanta GA 30326
Woodard & Curran
2905 Premiere Parkway Ste 175
Duluth GA 30097
Zel Engineers
435 Telfair Street
Augusta GA 30901
RFQ Item #11-055
Utility Business Plan
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 19
Attachment number 4
Page 1 of 2
Item # 19
Attachment number 4
Page 2 of 2
Item # 19
Attachment number 5
Page 1 of 7
Item # 19
Attachment number 5
Page 2 of 7
Item # 19
Attachment number 5
Page 3 of 7
Item # 19
Attachment number 5
Page 4 of 7
Item # 19
Attachment number 5
Page 5 of 7
Item # 19
Attachment number 5
Page 6 of 7
Item # 19
Attachment number 5
Page 7 of 7
Item # 19
Evaluation Criteria PTS
Brown and Caldwell
990 Hammond Drive
Suite 400
Atlanta, GA 30328
McKim & Creed
8020 Tower Point
Drive
Charlotte NC 28227
Municipal & Financial
Services
911-A Commerce
Road
Annapolis MD 21401
Westin Engineering
Inc
260 Peachtree Street
NW Ste 2200
Atlanta GA 30303
Woolpert
375 Northridge Road Ste
100
Atlanta GA 30350
1. Firms experience and
performance on projects of
similar size and scope 25
23.7 24.3 16.7 18.7 18.7
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
17.7 18.3 17.0 17.0 17.0
3. Project Approach and
Understanding 25 21.3 22.7 20.0 16.7 18.0
4. Qualifications, experience,
references and availability of
Key Staff 25
21.3 22.7 16.7 16.7 18.7
5. Proximity to Area 5 4.3 3.0 2.3 4.0 4.0
Total 100 88.3 91.0 72.7 73.0 76.3
2 1
2 1Presentation Ranking
Cumulative Evaluation Sheet Presentations - RFQ Item #11-055
Utility Business Plan
for the City of Augusta - Utilities Department
Shortlisted
Item # 19
Attachment number 7
Page 1 of 1
Item # 19
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
WakefieldPlacePipeReplacement
Department:PublicServices-MaintenanceDivision
Caption:AwardbidtoBlairConstruction,(LowBidder),int heamountof
$15,400fortheremovalof150'x30"failedcorrug atedmetalpipe
(CMP)onWakefieldPlace,tobereplacedwithHDPE.
Background:ThefailedCMPhassufferednumerouscave-ins;theriskfordamages
toprivatepropertyisimminent.
Analysis:Withoutpromptattention,thefailed30"pipewill continueto
deteriorateposingapotentialthreattoresidentsl ivinginthisarea.
FinancialImpact:FundsareavailableinSPLOSTIV,GradingandDrain age.
Alternatives:1.RequesttoawardbidtoBlairConstruction,(Low Bidder)inthe
amountof$15,400fortheremovalof150'x30"fai ledcorrugated
metalpipe(CMP)onWakefieldPlace,tobereplaced withHDPE.
Recommendation:#1.RequesttoawardbidtoBlairConstruction,(Lo wBidder)inthe
amountof$15,400fortheremovalof150'x30"fai ledcorrugated
metalpipe(CMP)onWakefieldPlace,tobereplaced withHDPE.
FundsareAvailable
intheFollowing
Accounts:
FundsareavailableinAccount#324-04-1110/2018240 21
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 20
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Thursday, February 24, 2011 for furnishing:
Bid Item #11-094 Bennington Drive Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-096 National Avenue @New Savannah Road Pipe Replacement for Public Service –
Maintenance Division
Bid Item #11-097 Wakefield Place Pipe Replacement for Public Service – Maintenance Division
Bid Item #11-099 Morgan Road Pipe Replacement for Public Service – Maintenance Division
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be viewed on the Augusta Richmond County web site under the Procurement Department
ARCbid. Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the
offices of Augusta, GA Procurement Department. A Mandatory Pre Bid Conference will be held on Friday,
February 4, 2011 @ 10:00 a.m. in the Procurement Department, 530 Greene Street, Room 605. All questions
must be submitted in writing by fax to 706 821-2811 or by email to procbidandcontract@augustaga.gov to
the office of the Procurement Department by Tuesday, February 8, 2011 @ 5:00 P.M. No bid will be
accepted by fax, all must be received by mail or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond and a
100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of
copies needed, the timing of the submission, the required financial data, and any other requirements designated by
the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by
the Procurement Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE
or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-
Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity
Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta
enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with
State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 13, 20, 27, February 3, 2011
Metro Courier January 19, 2011
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Dennis Stroud Public Service – Maintenance Division
Attachment number 1
Page 1 of 1
Item # 20
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Page 1 of 2
Item # 20
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Attachment number 2
Page 2 of 2
Item # 20
Attachment number 3
Page 1 of 3
Item # 20
Attachment number 3
Page 2 of 3
Item # 20
Attachment number 3
Page 3 of 3
Item # 20
Attachment number 4
Page 1 of 2
Item # 20
Attachment number 4
Page 2 of 2
Item # 20
Attachment number 5
Page 1 of 1
Item # 20
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
WaterandWastewaterRateStudySelectionProcess
Department:TomWiedmeierPE,DirectorUtilitiesDepartment
Caption:Authorizethenotificationoftheselectionresults toperspective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,GalardiRothsteinGroup,foraWatera nd
WastewaterRateStudy(RFQ#11-056).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification foraWater
andWastewaterRateStudy.TheRFQ’swereopenedon January
26,2011.SincethesubmittaloftheRFQ’s,bothth eUtilities
DepartmentandProcurementDepartmenthavebeeninv olvedin
theprocessofrankingthequalifiedfirms.Thispr ocessbeganwith
areviewoftheinformationsubmittedfrominterest edfirms,
continuedwithashortlistingofqualifiedfirms,andculminated
withinterviewsofthetopthree(3)firmsbyaSel ection
Committee.
Analysis:TheSelectionCommitteeconductedinterviewsonMar ch11,
2011.Atthecompletionoftheinterviews,theSele ction
Committeerankedthefirmsasfollows:1.GalardiR othstein
Group2.ConstantineEngineeringGroup3.Municipal &
FinancialServicesGroupUponapprovalbytheAugus ta
Commission,theUtilitiesDepartmentwillbeginneg otiationswith
thetoprankedfirm.Ifnegotiationsforamutually acceptable
agreementcannotbereached,wewouldliketoreser vetherightto
negotiatewiththeremainingfirmsintheorderass hown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost fortheWater
andWastewaterRateStudywillbebroughttotheCo mmission
whennegotiationsarecompleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionoftheCover Memo
Item # 21
selectionresultstoperspectivefirmsandproceedw ith
negotiationsofacontractwiththetoprankedfirm ,Galardi
RothsteinGroupforWaterandWastewaterRateStudy (RFQ#11-
056)
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 21
Item # 21
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2
Page 1 of 1
Item # 21
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
CH Guernsey & Company
1100 Circle 75 Parkway Ste 1530
Atlanta GA 30339
YES YES YES YES YES
Constantine Engineering
6400 Peake Road
Macon GA 31210
YES YES YES YES YES
Galardi Rothstein Group
740 S Federal Street #1101
Chicago IL 60605
YES YES YES YES YES
Municipal & Financial Services
911-A Commerce Road
Annapolis MD 21401
YES YES YES YES YES
Stevenson & Palmer
723 Industrial Park Drive Ste 2
Evans GA 30809
YES YES YES YES YES
Black & Veatch
11401 Lamar Avenue
Overland Park KS 66211
Burton & Associates
200 Business Park Circle Ste 101
St Augustine FL 32095
Arcadis US Inc
Red Oak Consulting
2200 Century Parkway Ste 250
Atlanta GA 30345
Utilities Financial Solutions
185 Sun Meadow Court
Holland MI 49424
WillDan Financial Services
7380 Sand Lake Road Ste 500
Orlando FL 32819
Brown and Caldwell
990 Hammond Drive Suite 400
Atlanta, GA 30328
Heery International
999 Peachtree Street, NE Ste 300
Atlanta, GA 30309
Jacobs Engineering Group Inc
6801 Governors Lake Pkwy Bldg 200
Norcross, GA 30071
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400 Tower
Place 100
Atlanta GA 30326
Woodard & Curran
2905 Premiere Parkway Ste 175
Duluth GA 30097
NON-COMPLIANT
Missing E-Verify Number
Missing Business License Number
Submitted 6 copies
NON-COMPLIANT
Missing E-Verify #
RFQ Item #11-056
Water and Wastewater Rate Study
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
SUBMITTED NO BID RESPONSE
NON-COMPLIANT
Missing E-Verify #
NON-COMPLIANT
Missing E-Verify #
NON-COMPLIANT
Missing E-Verify #
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 21
Attachment number 4
Page 1 of 2
Item # 21
Attachment number 4
Page 2 of 2
Item # 21
Attachment number 5
Page 1 of 6
Item # 21
Attachment number 5
Page 2 of 6
Item # 21
Attachment number 5
Page 3 of 6
Item # 21
Attachment number 5
Page 4 of 6
Item # 21
Attachment number 5
Page 5 of 6
Item # 21
Attachment number 5
Page 6 of 6
Item # 21
Attachment number 6
Page 1 of 1
Item # 21
Evaluation Criteria PTS
CH Guernsey &
Company
1100 Circle 75
Parkway Ste 1530
Atlanta GA 30339
Constantine
Engineering
6400 Peake Road
Macon GA 31210
Galardi Rothstein
Group
740 S Federal Street
#1101
Chicago IL 60605
Municipal & Financial
Services
911-A Commerce
Road
Annapolis MD 21401
Stevenson & Palmer
723 Industrial Park Drive
Ste 2
Evans GA 30809
1. Firms experience and
performance on projects of
similar size and scope 25
20 20 25 25 20
2. Firms Quality Control,
Quality Assurance and Project
Tracking 20
15 15 15 15 15
3. Project Approach and
Understanding 25 20 20 20 20 20
4. Qualifications, experience,
references and availability of
Key Staff 25
20 20 20 20 20
5. Proximity to Area 5 3 3 4 4 2
Total 100 78 78 84 84 77
3 1 2
3 1 2
Cumulative - Evaluation Sheet -RFQ Item #11-056
Water and Wastewater Rate Study
for the City of Augusta - Utilities Department
Shortlisted
Presentation Ranking
Item # 21
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
WaterandWastewaterSystemMasterPlanSelectionP rocess
Department:TomWiedmeierPE,DirectorUtilitiesDepartment
Caption:Authorizethenotificationoftheselectionresults toperspective
firmsandproceedwithnegotiationsofacontractw iththetop
rankedfirm,AECOM,fortheupdatetoAUD’sWatera nd
WastewaterSystemsMasterPlan(RFQ#11-054).
Background:TheUtilitiesDepartmentthroughtheProcurementDe partment
preparedandadvertisedaRequestofQualification fortheupdate
toAUD’sWaterandWastewaterSystemsMasterPlan.The
RFQ’swereopenedonJanuary26,2011.Sincethe submittalof
theRFQ’s,boththeUtilitiesDepartmentandProcur ement
Departmenthavebeeninvolvedintheprocessofran kingthe
qualifiedfirms.Thisprocessbeganwithareviewo fthe
informationsubmittedfrominterestedfirms,contin uedwitha
shortlistingofqualifiedfirms,andculminatedwi thinterviewsof
thetopfour(4)firmsbyaSelectionCommittee.
Analysis:TheSelectionCommitteeconductedinterviewsonMar ch10,
2011.Atthecompletionoftheinterviews,theSele ction
Committeerankedthefirmsasfollows:1.AECOMInc .2.
ConstantineEngineeringGroup3.BrownandCaldwell 4.Jacobs
EngineeringGroupUponapprovalbytheAugustaComm ission,
theUtilitiesDepartmentwillbeginnegotiationswi ththetop
rankedfirm.Ifnegotiationsforamutuallyaccepta bleagreement
cannotbereached,wewouldliketoreservetherig httonegotiate
withtheremainingfirmsintheorderasshown.
FinancialImpact:Nofundsarebeingrequestedatthistime.Thecost forWaterand
WastewaterMasterPlanupdatewillbebroughttoth e
Commissionwhennegotiationsarecompleted.
Alternatives:IftheAugustaUtilitiesDepartmentcannotreachas atisfactory
agreementwiththetoprankedfirm,theremainingf irmsshouldbe
consideredfornegotiationsintheorderasshown.
Recommendation:WerecommendtheCommissionauthorizethenotificat ionoftheCover Memo
Item # 22
selectionresultstoperspectivefirmsandproceedw ith
negotiationsofacontractwiththetoprankedfirm ,AECOMfor
theupdatetoAUD’sWaterandWastewaterSystemsMa sterPlan
(RFQ#11-054)
FundsareAvailable
intheFollowing
Accounts:
Nofundsarebeingrequestedatthistime.
REVIEWEDANDAPPROVEDBY :
Finance.
Procurement.
Law.
Administrator.
ClerkofCommission
Cover Memo
Item # 22
Item # 22
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Wednesday, January 12, 2011 @ 3:00 p.m. FOR
FURNISHING:
RFQ Item #11-054 Water and Wastewater System Master Plan for Utilities Department
RFQ Item #11-055 Utility Business Plan for Utilities Department
RFQ Item #11-056 Water and Wastewater Rate Study for Utilities Department
RFQ Item #11-059 Watershed Assessment/Source Water Assessment Plan for Utilities
Department
RFQ Item #11-077 Emergency Response Plan for Utilities Department
RFQ Item #11-080 Leak Detection Study for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene Street
– Room 605, Augusta, GA 30901. All questions must be submitted in writing to the office of the
Procurement Department by Tuesday, December 28, 2010 @ 5:00 p.m. by fax at 706-821-2811 or by email
@ procbidandcontract@augustaga.gov. No RFQ will be accepted by fax, all must be received by mail
or hand delivered.
The local bidder preference program is applicable to this project. To be approved as a local bidder and
receive bid preference on an eligible local project, the certification statement as a local bidder and all
supporting documents must be submitted to the Procurement Department with your bonafide bid
package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number
of copies needed, the timing of the submission, the required financial data, and any other requirements
designated by the Procurement Department are considered material conditions of the bid which are not waiveable
or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the
Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE,
MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the
Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business
Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds,
Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in
accordance with State and Federal laws.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 2, 9, 16, 23, 2010
Metro Courier December 8, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2
Page 1 of 1
Item # 22
VENDORS Attachment B Bidders Form
Addendums
1 & 2 Original 7 Copies
AECOM
1360 Peachtree Street, NE Ste 500
Atlanta GA 30309
YES YES YES YES YES
Brown & Caldwell
990 Hammond Drive Ste 400
Atlanta GA 30328
YES YES YES YES YES
CH Guernsey & Company
1100 Circle 75 Parkway Ste 1530
Atlanta GA 30339
YES YES YES YES YES
Constantine Engineering
6400 Peake Road
Macon GA 31210
YES YES YES YES YES
Dewberry
2835 Brandywine Road Ste 100
Atlanta GA 30341
YES YES YES YES YES
Jacobs Engineering Group
6801 Governors Lake Pkwy Bldg 200
Norcross GA 30071
YES YES YES YES YES
Parsons Brinckerhoff
3340 Peachtree Road, NE Ste 2400
Tower Place 100
Atlanta GA 30326
YES YES YES YES YES
Stevenson & Palmer
723 Industrial Park Drive, Suite 2
Evans, GA 30809
YES YES YES YES YES
Woodard & Curran
2905 Premiere Parkway, Suite 175
Duluth, GA 30097
YES YES YES YES YES
Heery International
999 Peachtree Street, NE Suite 300
Atlanta, GA 30309
RFQ Item #11-054
Water and Wastewater System Master Plan
for the City of Augusta - Utilities Department
RFQ Due: Wednesday, January 26, 2011 @ 11:00 a.m.
SUBMITTED NO BID RESPONSE
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 22
Attachment number 5
Page 1 of 2
Item # 22
Attachment number 5
Page 2 of 2
Item # 22
Attachment number 6
Page 1 of 6
Item # 22
Attachment number 6
Page 2 of 6
Item # 22
Attachment number 6
Page 3 of 6
Item # 22
Attachment number 6
Page 4 of 6
Item # 22
Attachment number 6
Page 5 of 6
Item # 22
Attachment number 6
Page 6 of 6
Item # 22
Attachment number 7
Page 1 of 1
Item # 22
EngineeringServicesCommitteeMeeting
4/11/20111:00PM
HorsepenSanitarySewerPhase2-BProject-Additio nalFunding
Department:ClerkofCommission
Caption:Motiontoauthorizeadditionalfundsinthesumof $8,696.00to
acquiretitleofpropertyforcertaineasementsfor the50202-
HorsepenSanitarySewer,Phase2-BProject(Parcel 128-0-026-
00-0)2920TobaccoRoad.
Background:
Analysis:
FinancialImpact:
Alternatives:
Recommendation:
FundsareAvailable
intheFollowing
Accounts:
REVIEWEDANDAPPROVEDBY :
Cover Memo
Item # 23
Attachment number 1
Page 1 of 2
Item # 23
Attachment number 1
Page 2 of 2
Item # 23