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Home My WebLink About2011-03-21-Meeting Agendawww.augustaga.gov Engineering Services Committee Meeting Commission Chamber- 3/21/2011- 12:55 PM ENGINEERING SERVICES 1. Approve the Solid Waste Department to hold a Backyard Composting and Rainwater Harvesting System Truckload Sale Program. Attachments 2. Report from the Administrator regarding the gas leak on Broad Street on March 9. (Requested by Commissioner Aitken) Attachments 3. Approve granting right-of-way to the Georgia Department of Transportation for the Marshal's Substation on Deans Bridge Road, which is necessary right-of-way so as to provide drainage from the new Marshal’s substation located at 3050 Deans Bridge Road. Attachments 4. Approve a component change to the existing Purchase Order (P187880) in an amount not to exceed $550,000, for a revised cost total of $1,324,442, for purchase and erection of structural steel for the Sheriff’s New Office Building with Potts Construction. Attachments 5. Report from the Tree Commission and the Augusta Port Authority. (Requested by Commissioner Aitken) Attachments Engineering Services Committee Meeting 3/21/2011 12:55 PM Approve the Solid Waste Department to Hold a Backyard Composting and Rainwater Harvesting System Truckload Sale Program Department:Solid Waste Caption:Approve the Solid Waste Department to hold a Backyard Composting and Rainwater Harvesting System Truckload Sale Program. Background:The Augusta Solid Waste Department has identified as one of its goals to provide low-cost composting opportunities to residents in an effort to provide additional benefits to the customers and ARC employees. The department has teamed with the Augusta Green Team and Norseman Environmental Products to provide a backyard composters and rainwater harvesting systems via a truckload sale to those willing to participate. Analysis:The truckload sale is proposed to take place on Saturday, May 21, 2011 at the Municipal Building parking lot. Norseman Environmental products provides the materials, the advertising, and even runs the sale – all we would be responsible for is the location and volunteers to assist with the event. The composters would sell for $48 and the rain barrels would sell for $58. The Solid Waste Department is also proposing to supplement the sale, by providing $5000 in order to purchase units to keep in our inventory and distribute as needed. Financial Impact:Funds are available for this expenditure. Alternatives:1. Approve the program and allow the sale to occur as scheduled. 2. Do not approve the expenditure but allow the sale to occur as scheduled. Recommendation:Option 1 - approve the expenditure and allow the sale to occur. Funds are Available in the Following Accounts:542-04-4110/5311816 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Attachment number 1 Page 1 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Table of Contents 1. Truck Load Sale Overview 2. Marketing & Advertising 3. Event Day Organization 4. Educational Support 5. Rain Barrel Benefits 6. Pricing & Confirmation Attachment number 1 Page 2 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Truck Load Sale Overview We at Norseman Environmental Products feel that the best way to distribute backyard compost bins and rainwater collection barrels to a large number of residents, with minimum time and resources, is with a one-day-only distribution event. These events are held at easy to find and well known locations that have ample parking and easy access. The events are typically held on a Saturday and are heavily promoted to generate maximum awareness and maximum success. The primary objective of a truckload sale event is to distribute the maximum number of Earth Machine™ Backyard Compost Bins and SYSTERN Rain Barrels in one day. This will maximize the speed of implementation and strength of resident participation in the community’s overall organic waste diversion and water conservation program(s). The promotion and dollar allocation to funding an event such as this one will greatly influence both the implementation and success of the event and similar subsequent initiatives within the community. Residents are encouraged to come on a “first come, first served basis, while supplies last”, to purchase or receive these products. This creates an atmosphere of urgency, and prevents residents from “putting off” composting and water conservation to a later date. Our years of experience, coupled with your promotional assistance and cooperation will guarantee success for your community, resulting in a strong economic and environmental payback. Attachment number 1 Page 3 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Promotional Awareness Plan For Augusta-Richmond County and Columbia County,GA Targeted number of single family households 97,234 Target number of Earth Machine™ Compost Bins 1050 Target number of SYSTERN Rain Barrels 1110 Number of Sites Two(2) Event Date* May 21st, 2011 TARGETED TIMELINE Eight (8) Weeks Pre-Event • Electronic Media kits will be provided to Augusta-Richmond County and Columbia County for distribution to: • Garden and rotary clubs in target area • Local Recycling Associations • Community newspapers • Community radio stations • Community calendars and local cable television stations • Community Workshops, Garden Shows, Environmental workshops • Four (4) Point-of-Purchase (P.O.P) displays – Two Earth Machine™ units and two SYSTERN Rain Barrel units, each with a plastic brochure holder and poster explaining facts about composting and rainwater harvesting will be made available for display at high traffic municipal locations. • 2,000 Handouts – four color, 3-3/4” x 10” handouts will also be included with the P.O.P displays. Artwork will also be provided via email for any desired additional printing. • Promotional Earth Machine™ Units- six (6) units will be made available for promotional purposes as part of the Media Kit. A suggestion would be to use them as give-aways through a local radio station. A certificate will be made available at this time for winners to pick up their Earth Machine™ unit at the Truck Load Sale site. Attachment number 1 Page 4 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper MEDIA ADVERTISING CAMPAIGN Four-Color DieCut Flyer Approximately 104,000 inserts printed and circulated in The Augusta Chronicle and The Augusta TMC publication a few days prior to the event. (see example below) Attachment number 1 Page 5 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Event Day Organization Sale Date: Saturday May 21st, 2011 9:00am - 3:00pm Site Locations: (1) City Hall Parking Lot (2) Lowes Parking Lot To Be Confirmed* *It is the responsibility of the client to secure the site location for the sale date above Event Management: Kristi Ferguson, Marketing Manager David Wright, Sales Liaison Site Management: Site Manager will arrive the day before the event to meet their respective shipment of bins, survey the site(s), check the site items, and position the truck. They will also be on hand one – one and a half hours before the start time on the event day to re-check the set-up and then remain to supervise the day's proceedings. Products Included in Each Site: We will provide a minimum total of 2,000 units to the event. All unsold units, skids, and other event equipment will be picked up and removed at the end of the sale. All debris will be cleaned up at the conclusion of the sale. We suggest that Augusta-Richmond County and Columbia County take at least one skid (25) of Earth Machine™ Compost Bins and one skid (15) of SYSTERN Rain Barrels, if any are remaining, for the purpose of having them available for those residents who missed the sale. Record Keeping: Norseman Environmental Products will provide a three-part receipt which details resident name, address and telephone number. Residents fill in their information and take part 2 to claim their composter. Part 2 of the receipt is kept by Augusta- Richmond County and Columbia County. Part 3 of the receipt is kept by the resident. Handling and Processing of Monies: Norseman Environmental Products will be responsible for collection and processing of monies (unless otherwise agreed). Credit card and check payments are advertised to minimize the total amount of cash at the event for the safety of our sales/site manager and their event support staff. Attachment number 1 Page 6 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Security A Norseman Environmental Products supervisor will be on hand at all times. In addition, Norseman Environmental Products will hire a security guard from a recognized agency to be present at each site for the protection of cashiers and monies. Insurance Norseman Environmental Products Limited shall provide the necessary insurance coverage for all sites and personnel. Please refer to the sample form enclosed. On Site Staff Eight (8) personnel* will be on hand at each site for: • Processing receipts • Processing payment • Distribution of products • Elderly/disabled assistance *It is the responsibility of the client to arrange site staff for the sale date above. Please work with your Sales Liaison well in advance of the sales event date for adequate staffing. • All site staff will be provided with “Event Day” T-shirts to lend excitement and organization to the event. • Snacks, drinks and lunch will be provided for the staff and security personnel. • Staff will be required to arrive at the site between 1 to 1.5 hours prior to the event start time for set-up and training. On Site Hardware Norseman Environmental Products will provide the following to each site: • A Truckload Sale banner for dramatic site identification • All items required for the efficient running of the event: • Tables and chairs • Pylons • Signage • Pens • Awnings and Canopies • Ropes • Cash/Receipt Boxes Attachment number 1 Page 7 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Site Layout Sign Up • The sign up area is for residents to fill in their receipt details, facilitate payment or for gift certificate redemption, depending on the event option(s) chosen. • Norseman Environmental Products will provide a three-part receipt. This receipt details the resident’s name, address and telephone number. Part 2 (yellow copy) of this receipt is submitted to you at the end of the sale for your records and/or follow- up. • Norseman Environmental Products also assumes responsibility for the collection and processing of all monies. Staging It is important, if possible, for the staging area to be blocked on one or two sides where possible by a natural boundary. The staging area is designated for: • Preparing products for resident pick-up • Storage of sufficient products to keep up with demand • Purchase pick-up Attachment number 1 Page 8 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Education Included with every Earth Machine™ will be: • "Home Composting Handbook" - a comprehensive booklet on all aspects of home composting as well as the latest in backyard composting techniques. Assembly instructions are also illustrated in the handbook. A Norseman Environmental Products specialist will be on hand at the main site to answer residents' questions on composting, The Earth Machine™, harvesting rain water and the SYSTERN Rain Barrel. An accessories booth at each site where residents can purchase compost turners and kitchen buckets. Attachment number 1 Page 9 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Rain Barrel Included with every SYSTERN will be: • Assembly instructions and an accessory kit including overflow hose and spigot Let’s work together to get your residents using their water smarts! Rainwater harvesting is another essential step a community can take to reduce their collective environmental footprint. Together a community can: • recharge their ground water supply • mitigate flooding from aging and over burdened storm sewer systems • lower the cost of water treatment and the amount of energy used to treat storm water • reduce chemical runoff into the sewer systems thereby reducing water pollution in their area as well. Attachment number 1 Page 10 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Pricing Confirmation Confirmation of Acceptance Augusta-Richmond County and Columbia County have received Norseman Environmental Products' proposal for an Earth Machine™ Backyard Compost Bin and SYSTERN Rain Barrel Truckload Sale for April 16, 2011 and hereby confirm their approval to proceed as outlined with the of the option indicated below: Event Pricing The Earth Machine™: $ 48.00 per bin including 7% tax The SYSTERN Rain Barrel: $ 58.00 per bin including 7% tax _____________ (initial) Name: ______________________________ ________________________________ Name:______________________________ ________________________________ (Print) (Signature) Title: _______________________________ Date:_________________________ Title: _______________________________ Date: ________________________ Please fax back to: Truckload Sale Event Pricing The Earth Machine™: $ 48.00 per bin including 7% tax The SYSTERN Rain Barrel: $ 58.00 per bin including 7% tax The advertising plan for this option includes circulation of approximately 104,000 inserts printed and circulated in The Augusta Chronicle and The Augusta TMC publication a few days prior to the event. Attachment number 1 Page 11 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Kristi Ferguson, Marketing Manager Norseman Environmental Products An ORBIS Company Fax: 416.745.4478 Attachment number 1 Page 12 of 13 Item # 1 NORSEMAN ENVIRONMENTAL PRODUCTS An ORBIS® Company ______________________________________________________________________ THE EARTH MACHINE™ and THE SYSTERN Printed on Recycled Paper Attachment number 1 Page 13 of 13 Item # 1 Engineering Services Committee Meeting 3/21/2011 12:55 PM Broad Street Gas Leak Department:Clerk of Commission Caption:Report from the Administrator regarding the gas leak on Broad Street on March 9. (Requested by Commissioner Aitken) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 2 Engineering Services Committee Meeting 3/21/2011 12:55 PM Marshal's Substation on Deans Bridge Road Department:Engineering Caption:Approve granting right-of-way to the Georgia Department of Transportation for the Marshal's Substation on Deans Bridge Road, which is necessary right-of-way so as to provide drainage from the new Marshal’s substation located at 3050 Deans Bridge Road. Background:The granting of the right-of-way will provide the GDOT with the necessary property to include their drainage pipe and allow us to tie into it. Analysis:None. Financial Impact:None. Alternatives:1) Approve granting right-of-way to the Georgia Department of Transportation for the Marshal’s Substation on Deans Bridge Road, which is necessary right-of-way so as to provide drainage from the new Marshal’s substation located at 3050 Deans Bridge Road. 2) Deny the motion. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 3 Attachment number 1 Page 1 of 3 Item # 3 Attachment number 1 Page 2 of 3 Item # 3 Attachment number 1 Page 3 of 3 Item # 3 Engineering Services Committee Meeting 3/21/2011 12:55 PM Release Steel Package - Sheriff's Admin Department:Public Services Department - Facilities Management Division Caption:Approve a component change to the existing Purchase Order (P187880) in an amount not to exceed $550,000, for a revised cost total of $1,324,442, for purchase and erection of structural steel for the Sheriff’s New Office Building with Potts Construction. Background:Potts was selected under RFQ 10-121 as the Construction Manager at Risk for the Sheriff’s New Office Building by the Augusta Commission on September 07, 2010. A purchase order was issued to Potts on November 10, 2010 for the amount of their general conditions, construction fee and pre- construction fee. Analysis:The proposed monetary modification is required due to the final issuance of the Structural Steel specifications and documents for final pricing and inclusion into the Sheriff’s Office Building scope of work. This will allow Potts to order the steel 6 weeks early expediting the schedule and avoiding any downtime while waiting of steel delivery Financial Impact:The total is $550,000, with a revised contract amount of $1,324,442. Alternatives:1. Approve a component change to the existing Purchase Order (P187880) in an amount not to exceed $550,000, for a revised cost total of $1,324,442, for purchase and erection of structural steel for the Sheriff’s New Office Building with Potts Construction. 2. Do not approve this early release and delay completion of the building by at least 6 weeks. Recommendation:Approve a component change to the existing Purchase Order (P187880) in an amount not to exceed $550,000, for a revised cost total of $1,324,442, for purchase and erection of structural steel for the Sheriff’s New Office Building with Potts Construction. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: Sheriff’s Office Building:GL –328-03-1130; JL – 210351003 REVIEWED AND APPROVED BY: Finance. Cover Memo Item # 4 Procurement. Law. Administrator. Clerk of Commission Cover Memo Item # 4 Engineering Services Committee Meeting 3/21/2011 12:55 PM Tree Commission and Augusta Port Authority Department:Clerk of Commission Caption:Report from the Tree Commission and the Augusta Port Authority. (Requested by Commissioner Aitken) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 5