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Engineering Services Committee Meeting Commission Chamber- 2/21/2011- 1:00 PM
ENGINEERING SERVICES
1. Approve the change order to Jeffery Harris Trucking Inc. in the amout of
$24,500 for the removal of 220 LF x 36" of failed CMP and installation
of 220 x 36" LF of HDPE.
Attachments
2. Approve supplemental agreement with B&E Electrical in the amount of
$258,212.30 for the Gordon Highway Adaptive Signal Project to install a
traffic signal at the intersection of Jimmie Dyess Parkway and Harper
Franklin Avenue as well as provide signal connectivity with Gate 1, install
pedestrian facilities and intersection modifications as requested by AED.
Attachments
3. Motion to approve an Option for the purposes of acquiring a Right-of-Way
between William C. Howard, as owner, and Augusta, Georgia, as optionee,
in connection with the Traffic Safety Improvements Project, in fee simple,
consisting of (200 sq. ft.) more or less; and (N/A sq. ft.) of permanent
easement, more or less; and (N/A sq. ft.) of temporary
construction easement, private, at the purchase price of $1,000.00.
Attachments
4. Motion to discuss the implementation of Realizing The Garden City: The
Augusta Sustainable Development Agenda. (Referred from February 7
Engineering Services meeting)
Attachments
5. Discuss Regency Mall property. (Requested by Commissioner Johnson)
Attachments
6. Discuss expanding service area solid waste collection contract. (Requested
by Commissioner Lockett)
Attachments
Engineering Services Committee Meeting
2/21/2011 1:00 PM
Change Order: 4115 Burning Tree Lane
Department:Public Services - Maintenance Division
Caption:Approve the change order to Jeffery Harris Trucking Inc. in the amout of
$24,500 for the removal of 220 LF x 36" of failed CMP and installation
of 220 x 36" LF of HDPE.
Background:The additional 220 LF is extremely needed but was unable to be detected
until the original pipe was exposed. It is imperative that the additional work
be performed to prevent future damage to private property.
Analysis:The added pipe was not apart of the original scope of work as there were no
visible signs of deteroriate until the original pipe was exposed.
Financial Impact:Funds are available in SPLOST IV, Grading and Drainage. Account #
324041110/201824021
Alternatives:1. Approve the change order to Jeffery Harris Trucking, Inc,. in the amount
of $24,500 for the installation of 220 x 36" of HDPE. 2. None
Recommendation:Approve the change order
Funds are Available in
the Following
Accounts:
324041110/201824021
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/21/2011 1:00 PM
Gordon Highway Adaptive Signal Project - SA1
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve supplemental agreement with B&E Electrical in the amount of
$258,212.30 for the Gordon Highway Adaptive Signal Project to install a
traffic signal at the intersection of Jimmie Dyess Parkway and Harper
Franklin Avenue as well as provide signal connectivity with Gate 1, install
pedestrian facilities and intersection modifications as requested by AED.
Background:The citizens of Breckenridge and Elderberry subdivisions requested that the
intersection of Jimmie Dyess Parkway (SR 383) and Harper-Franklin
Avenue be investigated to determine if signalization, safety, or other
operational improvements are warranted. In October 2010, a signal
warrant and operational study was performed in accordance with the
methodology presented in Manual on Uniform Traffic Control Devices. This
study concluded that based on traffic volumes and accident history a signal
was warranted at the intersection. Signal plans were submitted to Georgia
DOT in November 2010 and signal permit was issued in February 2011.
Analysis:Based on existing traffic volumes, the intersection Jimmie Dyess Parkway
(SR 383) and Harper Franklin Avenue meets the criteria established by the
MUTCD at the 100% volume requirements for four of the nine signal
warrants: Warrant 1 – Eight Hour Vehicular Volume; Warrant 2 – Four
Hour Vehicular Volume; Warrant 3 – Peak Hour; and Warrant 7 – Crash
Experience.
Financial Impact:Funds are available in SPLOST Phase IV Fund balance and the original
developer has agreed to fund $100,000 of the installation costs to be
reimbursed to the county as property parcels are sold
Alternatives:1) Approve supplemental agreement of B&E Electrical to install a traffic
signal at the intersection of Jimmie Dyess Parkway and Harper Franklin
Avenue. 2) Do not approve and upgrade signal at a later date that may result
in increased costs due to sidewalk, landscaping, and street lighting
replacement.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
SPLOST Phase IV Fund balance Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02 – For changes greater than $20,000) January 2011
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “B/E Electrical Contractor.”, entered into a contract with Augusta-Richmond
County on “September 21, 2010”, for “Gordon Highway Adaptive Traffic Control System”,
Project No. N/A, File Reference No. 10-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
.
It is agreed that as a result of the above described modification the contract amount is increased
by $258,212.30.00 from $104,660.00 to a new total of $362,872.30.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “B/E Electrical Contractor.”, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it
might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): N/A
Supplemental Agreement Number: 1
Purchase Order Number: P185907
Additional services to install a traffic signal at the intersection of
Jimmie Dyess Parkway and Harper Franklin Avenue
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 3
Attachment number 2Page 2 of 3
Attachment number 2Page 3 of 3
Engineering Services Committee Meeting
2/21/2011 1:00 PM
Option for Right of Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between William C. Howard, as owner, and Augusta, Georgia, as optionee,
in connection with the Traffic Safety Improvements Project, in fee simple,
consisting of (200 sq. ft.) more or less; and (N/A sq. ft.) of permanent
easement, more or less; and (N/A sq. ft.) of temporary
construction easement, private, at the purchase price of $1,000.00.
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Traffic Safety Improvements Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the motion
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
2/21/2011 1:00 PM
Realizing The Garden City
Department:Administrator
Caption:Motion to discuss the implementation of Realizing The Garden City: The
Augusta Sustainable Development Agenda. (Referred from February 7
Engineering Services meeting)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/21/2011 1:00 PM
Regency Mall Property
Department:Clerk of Commission
Caption:Discuss Regency Mall property. (Requested by Commissioner Johnson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/21/2011 1:00 PM
Solid Waste Collection
Department:Clerk of Commission
Caption:Discuss expanding service area solid waste collection contract. (Requested
by Commissioner Lockett)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo