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Engineering Services Committee Meeting Commission Chamber- 1/24/2011- 1:10 PM
ENGINEERING SERVICES
1. Approve Capital Project Budget Change Number Six and Construction
Change Order One for additional site drainage improvement work in the
amount of $ 244,407.11 to Blair Construction, Inc. for the Belair Hills
Subdivision Road and Drainage Improvements project. Funding will be
from SPLOST Phase IV Recapture as requested by AED.
Attachments
2. Approve Capital Project Budget Change Number Two (324-041110-
210824002) and Supplemental Agreement Number Two for the On-Call
Construction Services Agreement with Moreland Altobelli Associates, Inc.
in the amount of $56,400.00; to continue construction management services
on the Walton Way Resurfacing Project as requested by AED. Funding is
available in SPLOST Phase IV Fund Balance account.
Attachments
3. Consider the use of available federal funding for planning and preliminary
engineering for relocation of a section of CSX railroad line through
Augusta.
Attachments
4. Motion to approve an Underground Distribution Line Easement between
Augusta, Georgia, as owner, and Georgia Power Company, in connection
with the Marshal's Substation located at 3050 Deans Bridge Road.
Attachments
Engineering Services Committee Meeting
1/24/2011 1:10 PM
Belair Hills Subdivision Improvements - CPB Change Number 6 and Construction CO#1
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve Capital Project Budget Change Number Six and Construction
Change Order One for additional site drainage improvement work in the
amount of $ 244,407.11 to Blair Construction, Inc. for the Belair Hills
Subdivision Road and Drainage Improvements project. Funding will be
from SPLOST Phase IV Recapture as requested by AED.
Background:Belair Hills Subdivision Improvements include road paving, an installation
of water and sanitary sewer system, and roadside drainage improvements.
During the course of the completion of improvements that are covered under
the original contract, AED discovered additional areas of concern that
warranted drainage improvement work outside the original scope.
Additional work is needed to further minimize roadside drainage impacts on
adjacent properties and surrounding offsite drainage systems.
Analysis:This project is currently under construction and approximately 90 percent
complete. Area drainage conditions warranted modification/addition to the
current design plans that resulted in additional site work. Changes include
redirecting additional surface runoff into a storm piping system to minimize
offsite drainage to surrounding parcels. Additional work consists of
constructing a new stormwater conveyance system to manage surface runoff
from Saybrook Drive drainage.
Financial Impact:Funding is available in SPLOST Phase IV Recapture 324-041110-
6011110/207824999 in the amount of $244,407.11 to be transferred to the
project construction account upon Commission approval.
Alternatives:1. Approve Capital Project Budget Change Number six and Construction
Change Order one for additional site drainage improvement work in the
amount of $244,407.11 to Blair Construction, Inc. for the Belair Hills
Subdivision Road and Drainage Improvements project. Funding will be
from SPLOST Phase IV Recapture as requested by AED. 2. Do not approve
and discontinue project without completing needed site improvements.
Recommendation:approve alernative one.
Funds are Available in
the Following
Accounts:
_324-041110-6011110/207824999-60111110 transferred to 324-041110-
5414110/203824335 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-04-203824335. Change number Six
proposes to perform additional drainage improvement work not outlined in the original scope
of work. Funding in the amount $244,410.00 is vailable in SPLOST Ph IV Recapture Account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales %Sales Tax, Phase IV 3,801,130$
CF Grading & Drainage , Phase IV 500,000$
CF Resurfacing, Phase IV 1,101,000$
Special 1% Sales Tax, Phase IV Recapture 56,642$
Augusta Utilities Department 1,600,000$
Augusta Recreation and Parks Department 87,000$
Special 1% Sales Tax, Phase IV Recapture 244,410$
7,390,182$
CPB#324-041110-203824335
BELAIR HILLS IMPROVEMENT PROJECT
CHANGE NUMBER SIX
CHANGE ORDER NUMBER ONE
CAPITAL PROJECT BUDGET
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this
request contact Engineering at ext 5070. Thanks
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $7,390,182 Varies 7,390,182$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information reference this
request contact Engineering at ext 5070. Thanks
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia CPB#324-041110-203824335
BELAIR HILLS IMPROVEMENT PROJECT
CHANGE NUMBER SIX
CHANGE ORDER NUMBER ONE
CAPITAL PROJECT BUDGET
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE I
324-04-1110/201824055 ($3,801,130) $0 ($3,801,130)
CF GRADING & DRAINAGE PHASE IV
324-041110/201824021 ($500,000) $0 ($500,000)
CF RESURFACING PHASE IV
324-04-1110/201824041 ($1,101,000) $0 ($1,101,000)
Special 1% SALES TAX, PHASE IV RECPATURE
324-04-1110-6011110/207824999 ($56,642) ($244,410) ($301,052)
AUGUSTA UTILITIES DEPARTMENT
507043420-5425210/80800020-5425210 ($1,600,000) $0 ($1,600,000)
AUGUSTA RECREATION AND PARKS DEPARTMENT
325-06-1110/206065006 ($87,000) $0 ($87,000)
TOTAL SOURCES:($7,145,772)($244,410)($7,390,182)TOTAL SOURCES:($7,145,772)($244,410)($7,390,182)
USE OF FUNDS
ENGINEERING
324-04-1110-5212115/203824335 $330,397 $0 $330,397
RIGHT-OF-WAY
324-04-1110-5411120/203824335 $0 $0 $0
ADVERTISING
324-04-1110-5233119/203824335 $1,000 $0 $1,000
UTILITIES (RELOC)
324-04-1110-5414510/203824335 $0 $0 $0
CONSTRUCTION
324-04-1110-5414110/203824335 $6,814,375 $244,410 $7,058,785
TOTAL USES: $7,145,772 $244,410 $7,390,182
Attachment number 1Page 2 of 2
Change Order Form
Change Order Number: ONE Date: 01/04/2011
Project Title: Belair Hills Subdivision Improvements
Original Contract Date: 9/21/08 Project Number: 324-04-203824335
Owner: ARC P.O. Number: P155705
Contractor: Blair Construction
TOTAL AMOUNT OF THIS CHANGE ORDER $ 244,407.11
As a result of this Change Order, the anticipated contract completion date is thirty (30)
days from Commission approval date.
Original Contract Amount $ 6,549,090.64
Previous Change Order(s) Total $____________
This Change Order $ 244,407.11
TOTAL CONTRACT WITH CHANGE ORDER(S) $ 6,793,497.75
* * * * * * * * * * * * *
Funding Source/Account Number: 324-041110-6011110-207824999-6011110
Requested By: Date:
Construction Manager
Submitted By: Date:
Department Head
Approved By: Date:
Mayor
Accepted By: Date:
Contractor
cc: Anthony (Tony) Williams, Construction Manager
Geri Sams, Director Procurement
Eric Loggins, Accountant
Valerie Jenkins, Engineering
Tim Schroder, Finance
File
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request contact Engineering at ext 5070. Thanks
Attachment number 2Page 1 of 1
Engineering Services Committee Meeting
1/24/2011 1:10 PM
On-Call Construction Services - CPB Change #2 and SA#2
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve Capital Project Budget Change Number Two (324-041110-
210824002) and Supplemental Agreement Number Two for the On-Call
Construction Services Agreement with Moreland Altobelli Associates, Inc.
in the amount of $56,400.00; to continue construction management services
on the Walton Way Resurfacing Project as requested by AED. Funding is
available in SPLOST Phase IV Fund Balance account.
Background:On May 18, 2010 the Augusta Richmond County Commission approved
professional services of construction management, construction inspection
and field engineering services on thirty-three (33) projects under
construction for 2010 and 2011 including the Walton Way and Laney
Walker Blvd Projects. The original fee for construction engineering and
inspection services for Walton Way and Laney Walker Blvd provided for
eight weeks of inspection services primarily for the Laney Walker Blvd
resurfacing project. However, Walton Way resurfacing is in-progress and
estimated additional three months of inspection is required to see this project
completed.
Analysis:Requested change will allow Augusta Engineering Department to maintain
current level of in-placed Construction Management (CM) and Construction
Quality Assurance and Quality Control (QA/QC). QA/QC and CM. are
critical factors to construct a good road and to ensure the work is completed
per design standards and specifications. Also, Walton Way project is a
stimulus funded project and requires full time construction quality control,
daily activity logging and monthly reimbursement report submittals to
GDOT.
Financial Impact:Funds are available in the amount of $56,400.00 in SPLOST Phase IV Fund
Balance account to be transferred to the On-Call Construction Services
Consultant Agreement upon Commission approval.
Alternatives:Approve Capital Project Budget Change Number Two (324-041110-
210824002) and Supplemental Agreement Number Two for the On-Call
Construction Services Agreement with Moreland Altobelli Associates, Inc
in the amount of $56,400.00; to continue construction management services
on the Walton Way Resurfacing Project as requested by AED. Funding is
available in SPLOST Phase IV Fund Balance account. 2) Do not approve
and eliminate project & loose construction funds.
Recommendation:approve alternative one
Cover Memo
Funds are Available in
the Following
Accounts:
SPLOST Phase IV Fund Balance to be transferred to 324-041110-
5212119/210824002
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-041110-210824002 for Supplemental
Agreement Number Two. This project proposes to provide an additional three months
of inspection for Walton Way and Laney Walker Boulevard. Funding in the amount
of $56,400 is available SPLOST Phase IV Fund Account Balance and will be transferred
to On-Call Construction Services Consultant Agreement upon Commission
approval.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Resurfacing 50,000$
Resurfacing 16,920$
SPLOST Phase IV Fund Acoount Balance 56,400$
123,320$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $123,320 Varies 123,320$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#324-041110-210824002
CHANGE NUMBER TWO
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Mayor, Deke Copenhaver
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for execution. For information
reference this request, contact Engineering at ext 5070. Thanks
1.4.11
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#324-041110-210824002
CHANGE NUMBER TWO
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
RESURFACING
324-04-1110-5411120-201824044 ($66,920) $0 ($66,920)
SPLOST PHASE IV FUND ACCOUNT
000-00-0000-0000000-000000000 $0 ($56,400) ($56,400)
TOTAL SOURCES: ($66,920) ($56,400) ($123,320)
USE OF FUNDS
ADMINISTRATIVE SERVICES
324-04-1110-5212119-210824002 $66,920 $56,400 $123,320
TOTAL USES:$66,920 $56,400 $123,320TOTAL USES:$66,920 $56,400 $123,320
1.4.11
Attachment number 1Page 2 of 2
(SA02 – For changes greater than $20,000) January 2011
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
WHEREAS, We, “Moreland Altobelli Associates, Inc.” Consultant, entered into a contract with
Augusta-Richmond County on “May 18, 2010”, for On-Call Construction Services”, Project
No. 324-041110-210824002, File Reference No. 10-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
.
It is agreed that as a result of the above described modification the contract amount is increased
by $56,400.00 from $66,920.00 to a new total of $123,320.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part, except
as specifically stated herein.
NOW, THEREFORE, We, “Moreland Altobelli Associates, Inc.”, Consultant, hereby agree to
said Supplemental Agreement consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect, except
insofar as it might be modified by this Supplemental Agreement.
This day of , 2011.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Augusta Richmond County Project Number(s): 324-041110-210824002
Supplemental Agreement Number: 2
Purchase Order Number: P181970
Additional three months of engineering and inspection services for
Walton Way and Laney Walker Boulevard.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of
Commission for execution. For information reference this request, contact Engineering at ext 5070. Thanks
Attachment number 2Page 1 of 1
Engineering Services Committee Meeting
1/24/2011 1:10 PM
Railroad Relocation
Department:Planning Commission
Caption:Consider the use of available federal funding for planning and preliminary
engineering for relocation of a section of CSX railroad line through
Augusta.
Background:Augusta was appropriated $2 million by Congress in 2004 for the purpose of
planning and preliminary engineering for railroad relocation. At the time of
the appropriation there was great interest in two projects that seemed to have
potential for implementation. One of those projects which involved the NS
system has proven to have impediments that essentially rule out its
implementation. The other project involves the CSX system. This project
could result in the complete elimination of the section of former Georgia
Railroad that begins at their main line between 9th and 10th Streets, crosses
Walton Way between 12th and 13th Streets, and parallels R. A. Dent
Boulevard south to 15th Street. The City had some issues with CSX shortly
after the appropriation was made and therefore this project has not
advanced. We believe that the project would be beneficial to overall traffic
flow and safety, and that it would be very important to the development of
greater synergy between the Medical Complex and the Laney Walker and
Bethlehem neighborhoods. We would like to explore the possibility of now
moving this project forward.
Analysis:Federal funds are available that require no local or state match for the
planning and engineering. The estimated construction cost in 2001 was $10
million. The study might indicate that this is a very feasible project, worthy
of Splost 6 funding or possibly other State or Federal assistance.
Financial Impact:None locally except that administration of the grant and the contracts would
require staff time.
Alternatives:Approve initiating the studies, disapprove, or seek additional input from the
affected areas.
Recommendation:Approve the use of appropriated funds to seek consultants to perform the
planning and engineering studies.
Funds are Available in
the Following
Accounts:Cover Memo
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
1/24/2011 1:10 PM
Underground Distribution Line Easement Marshal's Substation
Department:Law
Caption:Motion to approve an Underground Distribution Line Easement between
Augusta, Georgia, as owner, and Georgia Power Company, in connection
with the Marshal's Substation located at 3050 Deans Bridge Road.
Background:The rights include and embrace the right to clear and keep clear all trees and
other obstructions located within ten (10 sq. ft.) of the underground
distribution line.
Analysis:None
Financial Impact:None
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3