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HomeMy WebLinkAbout2010-10-25-Meeting Agenda Engineering Services Committee Meeting Commission Chamber- 10/25/2010- 1:00 PM ENGINEERING SERVICES 1. Approve for Augusta-Richmond County to purchase 913.5 stream mitigation credits at a cost of $77,647.50 from the Bath Branch Augusta, LLC, mitigation bank to mitigate additional stream impacts as determined necessary by the Georgia Environmental Protection Division on the project to improve Alexander Drive from Washington Road to Riverwatch Parkway, CPB #323-041110-296823215. Funds are available in the project construction account, as requested by AED. Attachments 2. Approve Change Order No.30 in the amount of $77,440.00 to the Construction Contract for the Webster Detention Center (WDC) Expansion. The revised contract amount will be $34,025,693.67. Attachments 3. Approve the adoption of the Soil Erosion, Sedimentation and Pollution Control Ordinance as requested by AED. Attachments 4. Authorize andApprove the re-appropriation of funds in the amount of $100,000 from the Third Level Improvements Project (CPB 326-041110- 288811014) Change Number Two to the Augusta Levee Certification Project (CPB 324-041110-209824001), Change Number Two and Supplemental Agreement Number Five for the AED. Attachments 5. Approve award of the contract for Moving Services for the New Augusta Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount of $268,375.00 in response to RFP 10-168. The project is to be funded from SPLOST allocations to the Judicial Center. Attachments 6. Approve award of a contract for replacement of the existing roof on the Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of $159,360.00 matching the low bid submitted by Skyline Construction under the conditions of the local preference ordinance. The project is to be funded from SPLOST V allocations for Recreation, Historic, Cultural and other Buildings Attachments 7. Motion to determine that a portion of Hillside Lane, as shown on the attached plat and consisting of 0.15 acre (245.01 square feet), has ceased to be used by the public to the extent that no substantial public purpose is served by it or is otherwise in the best interest of the public, and a public hearing shall be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2. Attachments www.augustaga.gov 8. Approve the award of Owner Change Order #18 in the amount of $28,880.00 for owner changes requested for courtroom millwork modifications for the new ARC Judicial Center. Revised contract amount to date will be $47,729,148.00 Attachments 9. Approve and accept stormwater detention pond located at the Meadow at Hillcreek Subdivision into ‘Augusta Georgia (ARC) Pond System’ to provide community wide Stormwater Management as requested by AED. Attachments 10. Approve a component to the existing Purchase Order (P179109) for purchase and installation of Structural Steel and Sitework for the Augusta TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00 for a revised cost total of $7,842,682.00. Attachments 11. Consider a request from Ms. Shirley Christie for the City's assistance in providing a water meter for the Bethlehem Community Garden at 1336 Conklin Avenue. Attachments Engineering Services Committee Meeting 10/25/2010 1:00 PM Alexander Drive Stream Mitigation Department: Caption:Approve for Augusta-Richmond County to purchase 913.5 stream mitigation credits at a cost of $77,647.50 from the Bath Branch Augusta, LLC, mitigation bank to mitigate additional stream impacts as determined necessary by the Georgia Environmental Protection Division on the project to improve Alexander Drive from Washington Road to Riverwatch Parkway, CPB #323-041110-296823215. Funds are available in the project construction account, as requested by AED. Background:This is a Georgia Department of Transportation (GDOT) project that will widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median from Washington Road to Riverwatch Parkway. The Engineering Department was responsible for development of the Preliminary Engineering activities. The project has been let to contract and construction activities are underway. GDOT awarded the project to Sunbelt Structures, Inc. on December 4, 2009 at the low bid of $7,725,406.60. Construction activities are underway and the work is scheduled to be completed by December 31, 2012. Analysis:On February 18, 2010 representatives from the GDOT Office of Environmental Services and Sunbelt Structures did a walkthrough of the project alignment because Sunbelt Structures was ready to begin construction activities on the project. The GDOT Office of Environmental Services representative expressed concerns about 3 additional streams and 2 additional ponds that were occurring within or adjacent to the project limits. Because the streams and ponds were not directly impacted by the proposed construction activities, no erosion control measures had been identified on the plans to protect these areas during construction. It was the opinion of the GDOT representative these areas met the criteria to qualify as state waters and therefore should be protected. On February 22, 2010 representatives from the Georgia Environmental Protection Division concurred with the decision and advised Cranston Engineering Group, the design consultant for the Engineering Department on this project, of the process that would be needed to update the plans, environmental documents and permits to address the impacts to these areas. The environmental documents, permits and construction plans have been updated to concur with this decision. It has been determined that 913.5 stream mitigation credits will have to be purchased to mitigate the impacts to these areas. The stream mitigation credits will be purchased from Bath Branch Augusta, LLC at a cost of $85 per credit for a total purchase of $77,647.50. Financial Impact: Funding is available in the project construction account 323-041110- Cover Memo 5414110/296823215-5414110 in the amount of $77,647.50 upon Commission approval. Alternatives:1) Approve caption. 2) Do not approve the request and jeopardize the progress of this important project to Augusta. Recommendation:Approve Funds are Available in the Following Accounts: 323-041110-5414110/296823215-5414110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project be set up is authorized to CPB#323-041110-296823215. Funding is needed for ARC to purchase 913.5 stream mitigation credits at a cost of $77,647.50 from the Bath Branch Augusta, LLC mitigation bank to mitigate additional stream impacts as determined necessary by the Georgia Environment Protection Division on the project to improve Alexander Drive from Washington Road to Riverwatach Parkway. Funds in the amount of $77,647.50 are available in the Engineering Construction Project account. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II Recapture 500,000$ Special 1% Sales Tax, Phase III Recapture 2,522,795$ Augusta Utilities 24,768$ Special 1% Sales Tax, Phase III Recapture 86,680$ Special 1% Sales, Tax Fund Balance 2,500,000$ Special 1% Sales Tax, Phase III Recapture 117,680$ Augusta Utilities 112,330$ 5,864,253$ CPB#323-041110-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS STREAM CREDITS (WASHINGTON ROAD TO RIVERWATCH PARKWAY) Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks Section 3: The following amounts are appropriated for the project: By Basin By District Rock Creek $5,864,253 5,864,253$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks 1 of 2 10.8.09 Attachment number 1Page 1 of 2 Augusta-Richmond County, Georgia CPB#323-041110-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS STREAM CREDITS (WASHINGTON ROAD TO RIVERWATCH PARKWAY) CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST, PHASE II 322-04-1110-6011110-292822333 ($500,000) ($500,000) SPLOST, PHASE III 323-04-1110-000000-000000000 ($2,522,795) ($2,522,795) AUGUSTA UTILITIES 507043420-5212115/89800510-5212115 ($24,768) ($24,768) SPLOST PHASE III 323-04-1110-6011111-296823333 ($86,680) ($86,680) SPLOST, FUND BALANCE 322-000-000000/39-52110 ($2,500,000) ($2,500,000) SPLOST PHASE III 323-04-1110-6011110-296823333 ($117,680) ($117,680) AUGUSTA UTILITIES ($105,850) ($105,850) 507043410-5212115-80800030 ($6,480) ($6,480) TOTAL SOURCES: ($5,864,253) ($5,864,253) USE OF FUNDS ENGINEERINGENGINEERING 323-04-1110-5212115-296823215 $729,287 $729,287 RIGHT OF WAY 323-04-1110-5411120-296823215 $4,503,752 $4,503,752 (Demolition $44,400 Thompson ) CONSTRUCTION 323-04-1110-5414110-296823215 $100,000 $100,000 Bath Branch Augusta, LLC $77,647.50 UTILITIES 323-04-1110-5414510-296823215 $24,734 $24,734 UTILITIES 507043410-5212115-80800030 $6,480 $6,480 CONTINGENCY 323-04-1110-6011110-296823215 $500,000 $500,000 TOTAL USES:$5,864,253 $5,864,253 2 of 2 10.8.09 Attachment number 1Page 2 of 2 Engineering Services Committee Meeting 10/25/2010 1:00 PM Approve CO #30 for CBWDC Department:Public Services Department - Facilities Management Division Caption:Approve Change Order No.30 in the amount of $77,440.00 to the Construction Contract for the Webster Detention Center (WDC) Expansion. The revised contract amount will be $34,025,693.67. Background:The current $33.95M Contract with McKnight Construction to construct additions to the Detention Center was approved by the Commission on November 5, 2008, and significantly altered by the addition of the Female Pod (Change Order No. 1) shortly thereafter. Subsequent, additional Change Orders have been approved since that time necessary for on-going construction and enhanced functionality of the Webster Detention Center. This Change Order enhances the project as follows: Adds 1.) mid-level razor wire to the security fence as requested by the Owner and 2.) provides mechanical, electrical and plumbing for the dental equipment that was requested by the Owner. Analysis:This Change Order consists of two items, recommended as noted: provide razor wire to the security fence and mechanical, electrical and plumbing for the dental equipment. TOTAL OF CHANGE ORDER #30 IS $77,440.00 Upon approval of this change order, total spending on project change orders would be at 56% of the contingency budget or 3.8% of the initial, total construction budget, which is well within budget and industry standards for a detention center of this complexity. (Note, CO#1 is not included in these calculations). Financial Impact:This Change Order will increase McKnight’s Construction Contract amount by $77,440.00. The revised contract amount will be $34,025,693.67. The Change Order will be funded by the project’s construction change order contingency, which retains ample funds for future, unforeseen changes. Alternatives:1. Approve Change Order No.30 in the amount of $77,440.00 to the Construction Contract for the Webster Detention Center (WDC) Expansion. The revised contract amount will be $34,025,693.67. 2. Do not approve CO#30 Recommendation:#1. Approve Change Order No.30 in the amount of $77,440.00 to the Construction Contract for the Webster Detention Center (WDC) Expansion. The revised contract amount will be $34,025,693.67. Cover Memo Funds are Available in the Following Accounts: Jail Expansion: GL – 325-05-1130/206351101 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. 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Ladson, PE, CPESC, Director of Engineering Caption:Approve the adoption of the Soil Erosion, Sedimentation and Pollution Control Ordinance as requested by AED. Background:Under Georgia Code O.C.G.A TITLE 12 CHAPTER 7 Section 12-7-8(2), a certified local government such as Augusta must review, revise, or amend its erosion and sediment control ordinance within 12 month of any amendment to Georgia “Erosion and Sedimentation Act of 1975”. On September 16, 2009, the Georgia Environmental Protection Division (EPD) notified Augusta Georgia that the Georgia Erosion and Sedimentation (E&S) Act has been revised. EPD stated that Augusta must subsequently amend its E&S Control ordinance and include it in the 2010 revisions to the Augusta Municipal Separate Storm Sewer System (MS4) Stormwater Management Program (SWMP). EPD issued a follow-up letter on June 3, 2010 informing Augusta Engineering Department informing (AED) that the E&S Ordinance revision is due by July 1, 2010. AED requested an extension to complete the revision and ordinance to include MS4 SWMP by December 1, 2010. Primary change in the E&S rule is inclusion of stormwater pollution control requirements and adoption of State Stormwater General permit for Construction Activities requirements. AED will submit the revised adopted ordinance to EPD as a part of Augusta’s revised MS4 SWMP. Analysis:AED is responsible for the management and compliance of Augusta Area- Wide NPDES MS4 permit. AED also manages E&SC plan reviews, field activities, and compliances. As dictated under NPDES MS4 compliance requirements, stormwater pollution control requirements are included in the revised ordinance. Accordingly, the ordinance name has changed to ‘Erosion, Sedimentation and Pollution Control”. AED is integrating an updated checklist and land disturbing permit in its engineering plan review process. This integration is necessary to avoid/minimize engineering plan review time, which is - 10 days for small projects and 14 days for large projects (such as subdivision); allowable period is 30 days. Financial Impact:No direct financial impact. Required activities will be integrated into AED’s ongoing MS4 Stormwater Management Program. Alternatives:1) Approve the adoption of the Soil Erosion, Sedimentation and Pollution Control Ordinance. 2) Do not approve and face possible enforcement action under NPDES MS4 compliance by the State and Federal agencies. Cover Memo Recommendation:approve Funds are Available in the Following Accounts: no funds associated REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo 1 ORDINANCE NO.___________ AN ORDINANCE TO AMEND THE HEALTH AND SANITATION SECTION OF TITLE 4, SECTION 2, OF THE AUGUSTA, GEORGIA CODE TO ADD ARTICLE 7, WHICH PROVIDES FOR SOIL EROSION, SEDIMENTATION AND POLLUTION CONTROL, TO REPEAL ALL ORDINANCES IN CONFLICT HEREWITH, TO PROVIDE AN EFFECTIVE DATE AND FOR OTHER PURPOSES. WHEREAS, the Augusta, Georgia Code needs to be updated and revised; WHEREAS, it is the desire of the Commission to update and improve the Augusta, Georgia Code to provide for Soil Erosion, Sedimentation and Pollution Control for citizens of Augusta- Richmond County; THE AUGUSTA-RICHMOND COUNTY COMMISSION hereby ordains as follows: SECTION 1. AUGUSTA, GA CODE Section §4-2-1 through §4-2-6, as re-adopted July 10, 2007, provides in Title 4, for Public Health, Section 2, Health and Sanitation, Articles 1 - 6. It is the desire of the Augusta-Richmond County Commission that that Article 7 be added as set forth in “Exhibit A” hereto. SECTION 2. This ordinance shall become effective upon its adoption in accordance with applicable laws, in accordance with the AUGUSTA, GA CODE, attached hereto as “Exhibit A.” SECTION 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed, except that nothing in this Ordinance shall be construed to repeal or modify Title 4, Public Health, Section 2, Health and Sanitation, Articles 1 – 6 in their entirety, contained in AUGUSTA, GA, CODE §§4-2-1 through 4-2-6. SECTION 4. The Second Reading of this Ordinance is hereby Waived. Adopted this _______ day of _________________, 2010. ___________________________ David S. Copenhaver As its Mayor Attest: ______________________________ Lena J. Bonner, Clerk of Commission Attachment number 1Page 1 of 25 2 CERTIFICATION The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on _________________, 2010 and that such Ordinance has not been modified or rescinded as of the date hereof and the undersigned further certifies that attached hereto is a true copy of the Ordinance which was approved and adopted in the foregoing meeting(s). ______________________________ Lena J. Bonner, Clerk of Commission Published in the Augusta Chronicle. Date: ______________________ First Reading: ________________________ Second Reading: Waived Attachment number 1Page 2 of 25 3 Exhibit “A” Attachment number 1Page 3 of 25 4 Title 4, Public Health, Section 2, Health and Sanitation, Article 7 Soil Erosion, Sedimentation and Pollution Control Ordinance SECTION I TITLE This ordinance will be known as “Augusta Georgia Soil Erosion, Sedimentation and Pollution Control Ordinance.” SECTION II DEFINITIONS The following definitions shall apply in the interpretation and enforcement of this ordinance, unless otherwise specifically stated: A. DEFINITIONS: 1. Best Management Practices (BMPs): (a) These include sound conservation and engineering practices to prevent and minimize erosion and resultant sedimentation, which are consistent with, and no less stringent than, those practices contained in the “Manual for Erosion and Sediment Control in Georgia” published by the Commission as of January 1st of the year in which the land-disturbing activity was permitted. (b) Best Management Practice also include, but are not limited to design specifications from the most recent publication of Georgia Stormwater Management Manual Published by Atlanta Regional Commission. 2. Board: The Board of Natural Resources. 3. Buffer: The area of land immediately adjacent to the banks of state waters in its natural state of vegetation, which facilitates the protection of water quality and aquatic habitat. 4. Certified Personnel: A person who has successfully completed the appropriate certification course approved by the Georgia Soil and Water Conservation Commission. 5. Commission: The Georgia Soil and Water Conservation Commission (GSWCC). 6. CPESC: Certified Professional in Erosion and Sediment Control with current certification by Certified Profession in Erosion and Sediment Control, Inc., a corporation registered in North Carolina, which is also referred to as CPESC or CPESC, Inc. Attachment number 1Page 4 of 25 5 7. Cut: A portion of land surface or area from which earth has been removed or will be removed by excavation; the depth below original ground surface to the excavated surface. Also known as excavation. 8. Department: The Georgia Department of Natural Resources (DNR). 9. Design Professional: A professional licensed by the State of Georgia in the field of: engineering, architecture, landscape architecture, forestry, geology, or land surveying; or a person that is a Certified Professional in Erosion and Sediment Control (CPESC) with a current certification by Certified Professional in Erosion and Sediment Control, Inc. 10. Developer: Refer to the person and persons, cooperation, or other business applying for a permit to undertake land-disturbing activity and performing development within the scope of this ordinance. 11. Development: Refer to any activity which would alter the elevation of the land, remove or destroy plant life, cause structure of any kind to be installed, erected, or removed, or a change of any kind from condition. 12. Director: The Director of the Environmental Protection Division or an authorized representative. 13. District: The Brier Creek Soil and Water Conservation District. 14. Division: The Environmental Protection Division (EPD) of the Department of Natural Resources. 15. Drainage Structure: A device composed of a virtually non-erodible material such as concrete, steel, plastic or other such material that conveys water from one place to another by intercepting the flow and carrying it to a release point for storm water management, drainage control, or flood control purposes. 16. Erosion: The process by which land surface is worn away by the action of wind, water, ice or gravity. 17. Erosion, Sedimentation and Pollution Control Plan: A plan required by the Erosion and Sedimentation Act, O.C.G.A. Chapter 12-7, that includes, as a minimum, protections at least as stringent as the State General Permit, best management practices, and requirements in section IV.C. of this ordinance. 18. Fill: A portion of land surface to which soil or other solid material has been added; the depth above the original ground surface or an excavation. 19. Final Stabilization: All soil disturbing activities at the site have been completed, and that for unpaved areas and areas not covered by permanent structures and areas Attachment number 1Page 5 of 25 6 located outside the waste disposal limits of a landfill cell that has been certified by EPD for waste disposal, 100% of the soil surface is uniformly covered in permanent vegetation with a density of 70% or greater, or equivalent permanent stabilization measures (such as the use of rip rap, gabions, permanent mulches or geotextiles) have been used. Permanent vegetation shall consist of: planted trees, shrubs, perennial vines; a crop of perennial vegetation appropriate for the time of year and region; or a crop of annual vegetation and a seeding of target crop perennials appropriate for the region. Final stabilization applies to each phase of construction. 20. Finished Grade: The final elevation and contour of the ground after cutting or filling and conforming to the proposed design. 21. Grading: Altering the shape of ground surfaces to a predetermined condition; this includes stripping, cutting, filling, stockpiling and shaping or any combination thereof and shall include the land in its cut or filled condition. 22. Ground Elevation: The original elevation of the ground surface prior to cutting or filling. 23. Land-Disturbing Activity: Any activity which may result in soil erosion from water or wind and the movement of sediments into state waters or onto lands within the state, including, but not limited to, clearing, dredging, grading, excavating, transporting, and filling of land but not including agricultural practices as described in Section III, Paragraph 5. 24. Larger Common Plan of Development or Sale: A contiguous area where multiple separate and distinct construction activities are occurring under one plan of development or sale. For the purposes of this paragraph, “plan” means an announcement; piece of documentation such as a sign, public notice or hearing, sales pitch, advertisement, drawing, permit application, zoning request, or computer design; or physical demarcation such as boundary signs, lot stakes, or surveyor markings, indicating that construction activities may occur on a specific plot. 25. Local Issuing Authority: The governing authority of any county or municipality which is certified pursuant to subsection (a) O.C.G.A. 12-7-8. The LIA in Augusta is the City Administrator or an authorized representative. 26. Metropolitan River Protection Act (MRPA): A state law referenced as O.C.G.A. 12-5-440 et. seq., which addresses environmental and developmental matters in certain metropolitan river corridors and their drainage basins. 27. Mulching: Refers to the application of Plant or other suitable materials in the soil surface to conserve moisture, hold soil in place, and aid in establishing plant cover. 28. Natural Ground Surface: The ground surface in its original state before any grading, excavation or filling. Attachment number 1Page 6 of 25 7 29. Nephelometric Turbidity Units (NTU): Numerical units of measure based upon photometric analytical techniques for measuring the light scattered by finely divided particles of a substance in suspension. This technique is used to estimate the extent of turbidity in water in which colloidally dispersed or suspended particles are present. 30. NOI: A Notice of Intent form provided by EPD for coverage under the State General Permit. 31. NOT: A Notice of Termination form provided by EPD to terminate coverage under the State General Permit. 32. One Hundred Year Flood Plan: Land in the floodplain subject to a one (1) percent or greater statistical occurrence probability of flooding in any given year. 33. Operator: The party or parties that have: (A) operational control of construction project plans and specifications, including the ability to make modifications to those plans and specifications; or (B) day-to-day operational control of those activities that are necessary to ensure compliance with an erosion, sedimentation and pollution control plan for the site or other permit conditions, such as a person authorized to direct workers at a site to carry out activities required by the erosion, sedimentation and pollution control plan or to comply with other permit conditions. 34. Outfall: The location where storm water in a discernible, confined and discrete conveyance, leaves a facility or site or, if there is a receiving water on site, becomes a point source discharging into that receiving water. 35. Permit: The authorization necessary to conduct a land-disturbing activity under the provisions of this ordinance. 36. Person: Any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, state agency, municipality or other political subdivision of the State of Georgia, any interstate body or any other legal entity. 37. Planning Commission: The Augusta-Richmond County Planning Commission. 38. Phase or Phased: Sub-parts or segments of construction projects where the sub- part or segment is constructed and stabilized prior to completing construction activities on the entire construction site. 39. Project: The entire proposed development project regardless of the size of the area of land to be disturbed. 40. Properly Designed: Designed in accordance with the design requirements and specifications contained in the “Manual for Erosion and Sediment Control in Georgia” Attachment number 1Page 7 of 25 8 (Manual) published by the Georgia Soil and Water Conservation Commission as of January 1 of the year in which the land-disturbing activity was permitted and amendments to the Manual as approved by the Commission up until the date of NOI submittal. 41. Roadway Drainage Structure: A device such as a bridge, culvert, or ditch, composed of a virtually non-erodible material such as concrete, steel, plastic, or other such material that conveys water under a roadway by intercepting the flow on one side of a traveled roadway consisting of one or more defined lanes, with or without shoulder areas, and carrying water to a release point on the other side. 42. Sediment: Solid material, both organic and inorganic, that is in suspension, is being transported, or has been moved from its site of origin by wind, water, ice, or gravity as a product of erosion. 43. Sedimentation: The process by which eroded material is transported and deposited by the action of water, wind, ice or gravity. 44. Soil and Water Conservation District Approved Plan: An erosion, sedimentation and pollution control plan approved in writing by the Brier Creek Soil and Water Conservation District or LIA under MOA with Brier Creek Soil and Water Conservation District. 45. Stabilization: The process of establishing an enduring soil cover of vegetation by the installation of temporary or permanent structures for the purpose of reducing to a minimum the erosion process and the resultant transport of sediment by wind, water, ice or gravity. 46. State General Permit: The National Pollution Discharge Elimination System (NPDES) general permit or permits for storm water runoff from construction activities as is now in effect or as may be amended or reissued in the future pursuant to the state’s authority to implement the same through federal delegation under the Federal Water Pollution Control Act, as amended, 33 U.S.C. Section 1251, et seq., and subsection (f) of §12-5-30. 47. State Waters: Any and all rivers, streams, creeks, branches, lakes, reservoirs, ponds, drainage systems, springs, wells, and other bodies of surface or subsurface water, natural or artificial, lying within or forming a part of the boundaries of Georgia which are not entirely confined and retained completely upon the property of a single individual, partnership, or corporation. 48. Stream bank: The confining cut of a stream channel usually identified as the point where the normal stream flow has wrested the vegetation. For non-trout waters, the normal stream flow is any stream flow that consists solely of base flow or consists of both base flow and direct runoff during any period of the year. Base flow results from groundwater that enters the stream channel through the soil. This includes sorings flows Attachment number 1Page 8 of 25 9 into streams. Direct runoff is the water entering stream channels promptly after rainfalls or snow melts. 49. Structural Erosion, Sedimentation and Pollution Control Practices: Practices for the stabilization of erodible or sediment-producing areas by utilizing the mechanical properties of matter for the purpose of either changing the surface of the land or storing, regulating or disposing of runoff to prevent excessive sediment loss. Examples of structural erosion and sediment control practices are riprap, sediment basins, dikes, level spreaders, waterways or outlets, diversions, grade stabilization structures and sediment traps, etc. Such practices can be found in the publication Manual for Erosion and Sediment Control in Georgia. 50. Trout Streams: All streams or portions of streams within the watershed as designated by the Wildlife Resources Division of the Georgia Department of Natural Resources under the provisions of the Georgia Water Quality Control Act, O.C.G.A. 12- 5-20, in the rules and regulations for Water Quality Control, Chapter 391-3-6 at www.gaepd.org. Streams designated as primary trout waters are defined as water supporting a self- sustaining population of rainbow, brown or brook trout. Streams designated as secondary trout waters are those in which there is no evidence of natural trout reproduction, but are capable of supporting trout throughout the year. First order trout waters are streams into which no other streams flow except springs. 51. Vegetative Erosion and Sedimentation Control Measures: Measures for the stabilization of erodible or sediment-producing areas by covering the soil with: (a) Permanent seeding, sprigging or planting, producing long-term vegetative cover, or (b) Temporary seeding, producing short-term vegetative cover; or (c) Sodding, covering areas with a turf of perennial sod-forming grass. Such measures can be found in the publication Manual for Erosion and Sediment Control in Georgia. 52. Watercourse: Any natural or artificial watercourse, stream, river, creek, channel, ditch, canal, conduit, culvert, drain, waterway, gully, ravine, or wash in which water flows either continuously or intermittently and which has a definite channel, bed and banks, and including any area adjacent thereto subject to inundation by reason of overflow or floodwater. 53. Water Quality: The chemical, physical, and biological characteristics of the State’s water resources. 54. Wetlands: Those areas that are inundated or saturated by surface or ground water at a frequency and duration sufficient to support, and that under normal circumstances do support a prevalence of vegetation typically adapted for life in saturated soil conditions. Wetlands generally include swamps, marshes, bogs, and similar areas Attachment number 1Page 9 of 25 10 SECTION III EXEMPTIONS This ordinance shall apply to any land-disturbing activity undertaken by any person on any land within the County except and to the extent exempted by O.C.G.A. §12-4-17 and as provided under following subsection: (a) 1. Surface mining, as the same is defined in O.C.G.A. §12-4-72, "The Georgia Surface Mining Act of 1968". 2. Granite quarrying and land clearing for such quarrying; 3. Such minor land-disturbing activities as home gardens and individual home landscaping, repairs, maintenance work, fences, and other related activities which result in minor soil erosion; 4. The construction of single-family residences, when such construction disturbs less than one (1) acre and is not a part of a larger common plan of development or sale with a planned disturbance of equal to or greater than one (1) acre and not otherwise exempted under this paragraph; provided, however, that construction of any such residence shall conform to the minimum requirements as set forth in Section IV of this Ordinance O.C.G.A. §12-7-6 and this paragraph. For single-family residence construction covered by the provisions of this paragraph, there shall be a buffer zone between the residence and any state waters classified as trout streams pursuant to Article 2 of Chapter 5 of the Georgia Water Quality Control Act. In any such buffer zone, no land-disturbing activity shall be constructed between the residence and the point where vegetation has been wrested by normal stream flow or wave action from the banks of the trout waters. For primary trout waters, the buffer zone shall be at least 50 horizontal feet, and no variance to a smaller buffer shall be granted. For secondary trout waters, the buffer zone shall be at least 50 horizontal feet, but the Director may grant variances to no less than 25 feet. Regardless of whether a trout stream is primary or secondary, for first order trout waters, which are streams into which no other streams flow except for springs, the buffer shall be at least 25 horizontal feet, and no variance to a smaller buffer shall be granted. The minimum requirements of subsection (b) of O.C.G.A. §12-7-6 and the buffer zones provided by this paragraph shall be enforced by the Local Issuing Authority; 5. Agricultural operations as defined in O.C.G.A. §1-3-3, "definitions", to include raising, harvesting or storing of products of the field or orchard; feeding, breeding or managing livestock or poultry; producing or storing feed for use in the production of livestock, including but not limited to cattle, calves, swine, hogs, goats, sheep, and rabbits or for use in the production of poultry, including but not limited to chickens, hens and turkeys; producing plants, trees, fowl, or animals; the production of aqua culture, horticultural, dairy, livestock, poultry, eggs and apiarian products; farm buildings and farm ponds; Attachment number 1Page 10 of 25 11 6. Forestry land management practices, including harvesting; provided, however, that when such exempt forestry practices cause or result in land-disturbing or other activities otherwise prohibited in a buffer, as established in paragraphs (15) and (16) of Section IV C. of this ordinance, no other land-disturbing activities, except for normal forest management practices, shall be allowed on the entire property upon which the forestry practices were conducted for a period of three (3) years after completion of such forestry practices; 7. Any project carried out under the technical supervision of the Natural Resources Conservation Service (NRCS) of the United States Department of Agriculture; 8. Any project involving less than one (1) acre of disturbed area; provided, however, that this exemption shall not apply to any land-disturbing activity within a larger common plan of development or sale with a planned disturbance of equal to or greater than one (1) acre or within 200 feet of the bank of any state waters, and for purposes of this paragraph, “State Waters” excludes channels and drainage ways which have water in them only during and immediately after rainfall events and intermittent streams which do not have water in them year-round; provided, however, that any person responsible for a project which involves less than one (1) acre, which involves land-disturbing activity, and which is within 200 feet of any such excluded channel or drainage way, must prevent sediment from moving beyond the boundaries of the property on which such project is located and provided, further, that nothing contained herein shall prevent the Local Issuing Authority from regulating any such project which is not specifically exempted by paragraphs 1, 2, 3, 4, 5, 6, 7, 9 or 10 of this section; 9. Construction or maintenance projects, or both, undertaken or financed in whole or in part, or both, by the Department of Transportation, the Georgia Highway Authority, or the State Road and Tollway Authority; or any road construction or maintenance project, or both, undertaken by any county or municipality; provided, however, that construction or maintenance projects of the Department of Transportation or the State Road and Tollway Authority which disturb one or more contiguous acres of land shall be subject to provisions of O.C.G.A. §12-7-7.1; except where the Department of Transportation, the Georgia Highway Authority, or the State Road and Tollway Authority is a secondary permittee for a project located within a larger common plan of development or sale under the state general permit, in which case a copy of a notice of intent under the state general permit shall be submitted to the Local Issuing Authority, the Local Issuing Authority shall enforce compliance with the minimum requirements set forth in O.C.G.A. §12-7-6 as if a permit had been issued, and violations shall be subject to the same penalties as violations by permit holders. 10. Any land-disturbing activities conducted by any electric membership corporation or municipal electrical system or any public utility under the regulatory jurisdiction of the Public Service Commission, any utility under the regulatory jurisdiction of the Federal Energy Regulatory Commission, any cable television system as defined in O.C.G.A. §36- 18-1, or any agency or instrumentality of the United States engaged in the generation, transmission, or distribution of power; except where an electric membership corporation Attachment number 1Page 11 of 25 12 or municipal electrical system or any public utility under the regulatory jurisdiction of the Public Service Commission, any utility under the regulatory jurisdiction of the Federal Energy Regulatory Commission, any cable television system as defined in O.C.G.A. §36- 18-1, or any agency or instrumentality of the United states engaged in the generation, transmission, or distribution of power is a secondary permittee for a project located within a larger common plan of development or sale under the state general permit, in which case the Local Issuing Authority shall enforce compliance with the minimum requirements set forth in O.C.G.A. 12-7-6 as if a permit had been issued, and violations shall be subject to the same penalties as violations by permit holders; and 11. Any public water system reservoir: (b) Following projects are exempt from the permit requirements of section V of this article by O.C.G.A. §12-4-17, however, any land disturbing activities conducted as part of any such project shall submit individual lot drainage and grading plan prior to getting a building permit and obtained a grading permit from the County Engineering and conform to the minimum requirements as set forth in section IV of this article, including, but not limited to, the implementation of BMPs. (1) The construction of single-family residence or commercial lot or institutional lot, when such construction disturb less than one acre and is not a part of a larger common plan of development or sale with a planned disturbance of equal to or greater than one acre and not otherwise exempted under this section. SECTION IV MINIMUM REQUIREMENTS FOR EROSION, SEDIMENTATION AND POLLUTION CONTROL USING BEST MANAGEMENT PRACTICES A. GENERAL PROVISIONS: Excessive soil erosion and resulting sedimentation can take place during land-disturbing activities if requirements of the ordinance and the NPDES General Permit are not met. Therefore, plans for those land-disturbing activities which are not exempted by this ordinance shall contain provisions for application of soil erosion, sedimentation and pollution control measures and practices. The provisions shall be incorporated into the erosion, sedimentation and pollution control plans. Soil erosion, sedimentation and pollution control measures and practices shall conform to the minimum requirements of Section IV B. & C. of this ordinance. The application of measures and practices shall apply to all features of the site, including street and utility installations, drainage facilities and other temporary and permanent improvements. Measures shall be installed to prevent or control erosion, sedimentation and pollution during all stages of any land- disturbing activity in accordance with requirements of this ordinance and the NPDES General Permit Attachment number 1Page 12 of 25 13 B. MINIMUM REQUIREMENTS/ BMPs/MONITORING REQUIREMENTS: 1. Best management practices as set forth in Section IV B. & C. of this ordinance shall be required for all land-disturbing activities. Proper design, installation, and maintenance of best management practices shall constitute a complete defense to any action by the Director or to any other allegation of noncompliance with paragraph (2) of this subsection or any substantially similar terms contained in a permit for the discharge of storm water issued pursuant to subsection (f) of O.C.G.A. §12-5-30, the "Georgia Water Quality Control Act". As used in this subsection the terms "proper design” and “properly designed” mean designed in accordance with the hydraulic design specifications contained in the “Manual for Erosion and Sediment Control in Georgia” specified in O.C.G.A. §12-7-6 subsection (b). 2. A discharge of storm water runoff from disturbed areas where best management practices have not been properly designed, installed, and maintained shall constitute a separate violation of any land-disturbing permit issued by a local Issuing Authority or of any state general permit issued by the Division pursuant to subsection (f) of O.C.G.A. §12-5-30, the "Georgia Water Quality Control Act", for each day on which such discharge results in the turbidity of receiving waters being increased by more than twenty-five (25) nephelometric turbidity units for waters supporting warm water fisheries or by more than ten (10) nephelometric turbidity units for waters classified as trout waters. The turbidity of the receiving waters shall be measured in accordance with guidelines to be issued by the Director. This paragraph shall not apply to any land disturbance associated with the construction of single family homes which are not part of a larger common plan of development or sale unless the planned disturbance for such construction is equal to or greater than five (5) acres. C. VIOLATIONS: 1. Failure to properly design, install, or maintain best management practices shall constitute a violation of any land-disturbing permit issued by a Local Issuing Authority or of any state general permit issued by the Division pursuant to subsection (f) of Code Section 12-5-30, the "Georgia Water Quality Control Act", for each day on which such failure occurs. 2. The Director may require, in accordance with regulations adopted by the Board, reasonable and prudent monitoring of the turbidity level of receiving waters into which discharges from land disturbing activities occur. 3. Failure to perform turbidity monitoring or to submit monitoring results as required under the state general permit(s) applicable to the project shall be a violation of this article for each day on which such failure occurs or continues. 4. If any person commences any land-disturbing activity requiring a land disturbing permit as described in this article without first obtaining said permit, the person shall be in violation of this Article for each day on which such land disturbing activity occurs. Attachment number 1Page 13 of 25 14 5. Conducting land-disturbing activity in any manner prohibited by or inconsistent with the requirements of this article shall constitute a separate violation of this article for each day on which such prohibited or inconsistent activity occurs or continues. D. REQUIREMENTS: The rules and regulations, ordinances, or resolutions adopted pursuant to this chapter and O.C.G.A. §12-7-1 et. seq. for the purpose of governing land-disturbing activities shall require, as a minimum, protections at least as stringent as the state general permit; and best management practices, including sound conservation and engineering practices to prevent and minimize erosion and resultant sedimentation, which are consistent with, and no less stringent than, those practices contained in the Manual for Erosion and Sediment Control in Georgia published by the Georgia Soil and Water Conservation Commission as of January 1 of the year in which the land-disturbing activity was permitted, as well as the following: 1. Stripping of vegetation, regrading and other development activities shall be conducted in a manner so as to minimize erosion; 2. Cut-fill operations must be kept to a minimum; 3. Development plans must conform to topography and soil type so as to create the lowest practicable erosion potential; 4. Whenever feasible, natural vegetation shall be retained, protected and supplemented; 5. The disturbed area and the duration of exposure to erosive elements shall be kept to a practicable minimum; 6. Disturbed soil shall be stabilized as quickly as practicable; 7. Temporary vegetation or mulching shall be employed to protect exposed critical areas during development; 8. Permanent vegetation and structural erosion control practices shall be installed as soon as practicable; 9. To the extent necessary, sediment in run-off water must be trapped by the use of debris basins, sediment basins, silt traps, or similar measures until the disturbed area is stabilized. As used in this paragraph, a disturbed area is stabilized when it is brought to a condition of continuous compliance with the requirements of O.C.G.A. §12-7-1 et. seq.; 10. Adequate provisions must be provided to minimize damage from surface water to the cut face of excavations or the sloping of fills; Attachment number 1Page 14 of 25 15 11. Cuts and fills may not endanger adjoining property; 12. Fills may not encroach upon natural watercourses or constructed channels in a manner so as to adversely affect other property owners; 13. Grading equipment must cross flowing streams by means of bridges or culverts except when such methods are not feasible, provided, in any case, that such crossings are kept to a minimum; 14. Land-disturbing activity plans for erosion, sedimentation and pollution control shall include provisions for treatment or control of any source of sediments and adequate sedimentation control facilities to retain sediments on-site or preclude sedimentation of adjacent waters beyond the levels specified in Section IV B. 2. of this ordinance E. BUFFERS: 1. Except as provided in O.C.G.A §12-7-6(b)(16) for trout streams, there is established a 25 foot buffer along the banks of all state waters, as measured horizontally from the point where vegetation has been wrested by normal stream flow or wave action, except i) where the Director determines to allow a variance that is at least as protective of natural resources and the environment, ii) where otherwise allowed by the Director pursuant to O.C.G.A. §12-2-8, iii) where a drainage structure or a roadway drainage structure must be constructed, provided that adequate erosion control measures are incorporated in the project plans and specifications, and are implemented; or iv) along any ephemeral stream. As used in this provision, the term 'ephemeral stream' means a stream: that under normal circumstances has water flowing only during and for a short duration after precipitation events; that has the channel located above the ground-water table year round; for which ground water is not a source of water; and for which runoff from precipitation is the primary source of water flow, Unless exempted as along an ephemeral stream, the buffers of at least 25 feet established pursuant to part 6 of Article 5, Chapter 5 of Title 12, the "Georgia Water Quality Control Act", shall remain in force unless a variance is granted by the Director as provided in this paragraph. The following requirements shall apply to any such buffer: (a) No land-disturbing activities shall be conducted within a buffer and a buffer shall remain in its natural, undisturbed state of vegetation until all land-disturbing activities on the construction site are completed. Once the final stabilization of the site is achieved, a buffer may be thinned or trimmed of vegetation as long as a protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed; provided, however, that any person constructing a single-family residence, when such residence is constructed by or under contract with the owner for his or her own occupancy, may thin or trim vegetation in a buffer at any time as long as protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed; and Attachment number 1Page 15 of 25 16 (b) The buffer shall not apply to the following land-disturbing activities, provided that they occur at an angle, as measured from the point of crossing, within 25 degrees of perpendicular to the stream; cause a width of disturbance of not more than 50 feet within the buffer; and adequate erosion control measures are incorporated into the project plans and specifications and are implemented: (i) Stream crossings for water lines; or (ii) Stream crossings for sewer lines; and 2. There is established a 50 foot buffer as measured horizontally from the point where vegetation has been wrested by normal stream flow or wave action, along the banks of any state waters classified as "trout streams" pursuant to Article 2 of Chapter 5 of Title 12, the “Georgia Water Quality Control Act", except where a roadway drainage structure must be constructed ; provided, however, that small springs and streams classified as trout streams which discharge an average annual flow of 25 gallons per minute or less shall have a 25 foot buffer or they may be piped, at the discretion of the landowner, pursuant to the terms of a rule providing for a general variance promulgated by the Board, so long as any such pipe stops short of the downstream landowner’s property and the landowner complies with the buffer requirement for any adjacent trout streams. The Director may grant a variance from such buffer to allow land-disturbing activity, provided that adequate erosion control measures are incorporated in the project plans and specifications and are implemented. The following requirements shall apply to such buffer: (a) No land-disturbing activities shall be conducted within a buffer and a buffer shall remain in its natural, undisturbed, state of vegetation until all land-disturbing activities on the construction site are completed. Once the final stabilization of the site is achieved, a buffer may be thinned or trimmed of vegetation as long as a protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed: provided, however, that any person constructing a single–family residence, when such residence is constructed by or under contract with the owner for his or her own occupancy, may thin or trim vegetation in a buffer at any time as long as protective vegetative cover remains to protect water quality and aquatic habitat and a natural canopy is left in sufficient quantity to keep shade on the stream bed; and (b)The buffer shall not apply to the following land-disturbing activities, provided that they occur at an angle, as measured from the point of crossing, within 25 degrees of perpendicular to the stream; cause a width of disturbance of not more than 50 feet within the buffer; and adequate erosion control measures are incorporated into the project plans and specifications and are implemented: (i) Stream crossings for water lines; or (ii) Stream crossings for sewer lines. F. LOCAL ISSUING AUTHORITY: Nothing contained in O.C.G.A. 12-7-1 et. seq. shall prevent any Local Issuing Authority from adopting rules and regulations, ordinances, or resolutions which contain stream Attachment number 1Page 16 of 25 17 buffer requirements that exceed the minimum requirements in Section IV B. & C. of this ordinance G. LAND-DISTURBING ACTIVITY: The fact that land-disturbing activity for which a permit has been issued results in injury to the property of another shall neither constitute proof of nor create a presumption of a violation of the standards provided for in this ordinance or the terms of the permit SECTION V APPLICATION/PERMIT PROCESS A. GENERAL: The property owner, developer and designated planners and engineers shall design and review before submittal the general development plans. The Local Issuing Authority shall review the tract to be developed and the area surrounding it. They shall consult the zoning ordinance, storm water management ordinance, subdivision ordinance, flood damage prevention ordinance, this ordinance, and any other ordinances, rules, regulations or permits, which regulate the development of land within the jurisdictional boundaries of the Local Issuing Authority. However, the owner or operator with owner written consent is the only party who may obtain a permit. B. APPLICATION REQUIREMENTS: 1. No person shall conduct any land-disturbing activity within the jurisdictional boundaries of Augusta-Richmond County without first obtaining a Land Development Permit (LDA) or Grading permit from the Augusta, Georgia to perform such activity and providing a copy of Notice of Intent submitted to EPD if applicable. This also applies to mass grading activities at individual lots within a common development such as subdivision and a builder shall obtain a grading permit as well as a building permit to commence construction. 2. The application for a permit shall be submitted to the Augusta Planning & Zoning Department and must include the applicant’s erosion, sedimentation and pollution control plan with a completed checklist and supporting data, as necessary. Said plans shall include, as a minimum, the data specified in Section V C. of this ordinance. Erosion, sedimentation and pollution control plans, together with supporting data, must demonstrate affirmatively that the land disturbing activity proposed will be carried out in such a manner that the provisions of Section IV B. & C. of this ordinance will be met. Applications for a permit will not be accepted unless accompanied by six (6)) copies of the applicant’s erosion, sedimentation and pollution control plans. All applications shall contain a certification stating that the plan preparer or the designee thereof visited the site prior to creation of the plan in accordance with EPD Rule 391-3-7-.10. Attachment number 1Page 17 of 25 18 3. An administrative fee, in the amount of $5.00 per disturbed acre (or portion thereof) shall be charged by the County for each project requiring a permit under this article. The administrative fee shall be paid at the time the plan is submitted to the County. In addition to the local permitting fees, fees will also be assessed pursuant to paragraph (5) subsection (a) of O.C.G.A. §12-5-23, provided that such fees shall not exceed $80.00 per acre of land-disturbing activity, and these fees shall be calculated and paid by the primary permittee as defined in the state general permit for each acre of land- disturbing activity included in the planned development or each phase of development. All applicable fees shall be paid prior to issuance of the land disturbance permit or the grading permit. In a jurisdiction that is certified pursuant to subsection (a) of O.C.G.A. §12-7-8 half of such fees levied shall be submitted to the Division; except that any and all fees due from an entity which is required to give notice pursuant to paragraph (9) or (10) of O.C.G.A. §12-7-17 shall be submitted in full to the Division, regardless of the existence of a Local Issuing Authority in the jurisdiction. 4. Immediately upon receipt of an application and plan for a permit, the Local Issuing Authority shall refer the application and plan to the District for its review and approval or disapproval concerning the adequacy of the erosion, sedimentation and pollution control plan. The District shall approve or disapprove a plan within 35 days of receipt. Failure of the District to act within 35 days shall be considered an approval of the pending plan. The results of the District review shall be forwarded to the County. No permit will be issued unless the plan has been approved by the District, and any variances required by Section IV C. 15. & 16. has been obtained, all fees have been paid, and bonding, if required as per Section V B.6., have been obtained. Such review will not be required if the County and the District have entered into an agreement which allows the County to conduct such review and approval of the plan without referring the application and plan to the District. The Local Issuing Authority with plan review authority shall approve or disapprove a revised Plan submittal within 35 days of receipt. Failure of the Local Issuing Authority with plan review authority to act within 35 days shall be considered an approval of the revised Plan submittal. 5. Denial of Permit: If a permit applicant has had two or more violations of previous permits, this ordinance section, or the Georgia Erosion and Sedimentation Act, as amended, within three years prior to the date of filing the application under consideration, the County may deny the permit application. 6. Bond Requirement: The County may require the permit applicant to post a bond in the form of government security, cash, irrevocable letter of credit, or any combination thereof up to, but not exceeding, $3,000.00 per acre or fraction thereof of the proposed land-disturbing activity, prior to issuing the permit. If the applicant does not comply with this section or with the conditions of the permit after issuance, the County may call the bond or any part thereof to be forfeited and may use the proceeds to hire a contractor to stabilize the site of the land-disturbing activity and bring it into compliance. These provisions shall not apply unless there is in effect an ordinance or statute specifically providing for hearing and judicial review of any determination or order of the Local Issuing Authority with respect to alleged permit violations. Attachment number 1Page 18 of 25 19 C. PLAN REQUIREMENTS: 1. Plans must be prepared to meet the minimum requirements as contained in Section IV B. & C. of this ordinance, or through the use of more stringent, alternate design criteria which conform to sound conservation and engineering practices. The Manual for Erosion and Sediment Control in Georgia is hereby incorporated by reference into this ordinance. The plan for the land-disturbing activity shall consider the interrelationship of the soil types, geological and hydrological characteristics, topography, watershed, vegetation, proposed permanent structures including roadways, constructed waterways, sediment control and storm water management facilities, local ordinances and State laws. Maps, drawings and supportive computations shall bear the signature and seal of the certified design professional. Persons involved in land development design, review, permitting, construction, monitoring, or inspections or any land disturbing activity shall meet the education and training certification requirements, dependent on his or her level of involvement with the process, as developed by the Commission and in consultation with the Division and the Stakeholder Advisory Board created pursuant to O.C.G.A. §12-7-20. 2. Data Required for Site Plan shall include all the information required from the appropriate Erosion, Sedimentation and Pollution Control Plan Review Checklist established by the Commission as of January 1 of the year in which the land-disturbing activity was permitted. These check lists are included in this Ordinance by reference. A filled copy of applicable checklist shall be submitted with the plan. 3. Maps, drawings, and supportive computations shall bear the signature/seal of certified design professional. 4. Maintenance of all soil erosion and sedimentation control practices, whether temporary or permanent, shall be at all times the responsibilities of the property owner. 5. Plot plans for single family homes on individual lots shall illustrate the best management practice the contractor will implement during construction to prevent soil erosion and damage to adjoining properties as result if erosion; the plot plan shall illustrate the method for controlling onsite drainage and permanently stabilizing the disturbed soil upon completion of construction. Onsite drainage shall be away from the foundations through and towards a define drainage system. Direction of onsite flow to be indicated by arrows. Plot plans also include contractor name, street name and property address, lot dimensions drawn to scale, all easements, existing drainage features, structures footprints, building setback dimensions, BMPs to be implemented, offsite system receiving onsite drainage, 100-year floodplain, sensitive areas including wetlands, state water within 200 feet of the site, and applicable state water buffers. Aforementioned BMPs and drainage requirements also apply to plot plans for individual lots that are part of a larger common plan of development (such as residential or commercial subdivision). Attachment number 1Page 19 of 25 20 D. PERMITS: 1. Permits shall be issued or denied as soon as practicable but in any event not later than forty-five (45) days after receipt by the Local Issuing Authority of a completed application, providing variances and bonding are obtained, where necessary and all applicable fees have been paid prior to permit issuance. The permit shall include conditions under which the activity may be undertaken. 2. No permit shall be issued by the County unless the erosion, sedimentation and pollution control plan has been approved by the District and the County has affirmatively determined that the plan is in compliance with this ordinance, any variances required by Section IV C. 15. & 16. are obtained, bonding requirements, if necessary, as per Section V B. 6. are met and all ordinances and rules and regulations in effect within the jurisdictional boundaries of the County are met. If the permit is denied, the reason for denial shall be furnished to the applicant. 3. Any land-disturbing activities by the County shall be subject to the same requirements of this ordinance, and any other ordinances relating to land development, as are applied to private persons. 4. If the tract is to be developed in phases, then a separate permit shall be required for each phase. 5. The permit may be suspended, revoked, or modified by the County, as to all or any portion of the land affected by the plan, upon finding that the land disturbing activity is not in compliance with the approved erosion and sedimentation control plan or that the holder or his successor is in violation of this ordinance. A holder of a permit shall notify any successor as to all or any portion of the land affected by the approved plan of the conditions contained in the permit. 6. The County may reject a permit application if the applicant has had two or more violations of previous permits or the Erosion and Sedimentation Act permit requirements within three years prior to the date of the application, in light of O.C.G.A. §12-7-7 (f) (1). 7. No permit shall be issued unless the applicant provides a statement by the Richmond County Tax Commissioner certifying that all ad valorem taxes levied against the property and due and owing have been paid. 8. Approved ES&PC Plan is valid for one year from the date it was issued. Within 30 days prior to its expiration, ES&PCP renewal request shall be submitted to the County. Attachment number 1Page 20 of 25 21 SECTION VI INSPECTION AND ENFORCEMENT A. The Augusta Engineering Department will periodically inspect the sites of land- disturbing activities for which permits have been issued to determine if the activities are being conducted in accordance with the plan and if the measures required in the plan are effective in controlling erosion and sedimentation. Also, the County shall regulate primary, secondary and tertiary permittees as such terms are defined in the state general permit. Primary permittees shall be responsible for installation and maintenance of best management practices where the primary permittee is conducting land-disturbing activities. Secondary permittees shall be responsible for installation and maintenance of best management practices where the secondary permittee is conducting land-disturbing activities. Tertiary permittees shall be responsible for installation and maintenance where the tertiary permittee is conducting land-disturbing activities. If, through inspection, it is deemed that a person engaged in land-disturbing activities as defined herein has failed to comply with the approved plan, with permit conditions, or with the provisions of this ordinance, a written notice to comply shall be served upon that person. The notice shall set forth the measures necessary to achieve compliance and shall state the time within which such measures must be completed. If the person engaged in the land-disturbing activity fails to comply within the time specified, he shall be deemed in violation of this ordinance. 1. Residential Construction of Individual Lots: The License and Inspection Department will inspect for compliance with this Ordinance for residential construction on individual lots. If a project is deemed not in compliance with the approved plot plan, the contractor and builder will be issued a written notice to comply with the approved plan. If the contractor/builder engaged in the land disturbing activity fails to comply within the time specified, he shall be deemed in violation of this chapter. B. The County must amend its ordinances to the extent appropriate within twelve (12) months of any amendments to the Erosion and Sedimentation Act of 1975. C. The Augusta Engineering Department shall have the power to conduct such investigations as it may reasonably deem necessary to carry out duties as prescribed in this ordinance, and for this purpose to enter at reasonable times upon any property, public or private, for the purpose of investigation and inspecting the sites of land-disturbing activities. D. No person shall refuse entry or access to any authorized representative or agent of the County, the Commission, the District, or Division who requests entry for the purposes of inspection, and who presents appropriate credentials, nor shall any person obstruct, hamper or interfere with any such representative while in the process of carrying out his official duties. E. The District or the Commission or both shall semi-annually review the actions of counties and municipalities which have been certified as Local Issuing Authorities Attachment number 1Page 21 of 25 22 pursuant to O.C.G.A. §12-7-8 (a). The District or the Commission or both may provide technical assistance to any county or municipality for the purpose of improving the effectiveness of the county’s or municipality’s erosion, sedimentation and pollution control program. The District or the Commission shall notify the Division and request investigation by the Division if any deficient or ineffective local program is found. F. The Division may periodically review the actions of counties and municipalities which have been certified as Local Issuing Authorities pursuant to §12-7-8 (a). Such review may include, but shall not be limited to, review of the administration and enforcement of a governing authority’s ordinance and review of conformance with an agreement, if any, between the district and the governing authority. If such review indicates that the governing authority of any county or municipality certified pursuant to O.C.G.A. §12-7-8 (a) has not administered or enforced its ordinances or has not conducted the program in accordance with any agreement entered into pursuant to O.C.G.A. §12-7-7 (e), the Division shall notify the governing authority of the county or municipality in writing. The governing authority of any county or municipality so notified shall have 90 days within which to take the necessary corrective action to retain certification as a Local Issuing Authority. If the county or municipality does not take necessary corrective action within 90 days after notification by the division, the division shall revoke the certification of the county or municipality as a Local Issuing Authority. SECTION VII PENALTIES AND INCENTIVES A. REVOCATION OF AUTHORIZATIONS TO CONDUCT BUSINESS: If any person commences any land-disturbing activity requiring a land-disturbing permit as prescribed in this ordinance without first obtaining said permit, the person shall be subject to revocation of his business license, work permit or other authorization for the conduct of a business and associated work activities within the jurisdictional boundaries of the County. B. STOP-WORK ORDERS: 1. For the first and second violations of the provisions of this ordinance, the County shall issue a written warning to the violator. A notice may be in any written form, including without limitation, a memo, letter, directive or citation to appear in Magistrate Court. The violator shall have five days to correct the violation. If the violation is not corrected within five days, the County shall issue a stop-work order requiring that land- disturbing activities be stopped until necessary corrective action or mitigation has occurred; provided, however, that, if the violation presents an imminent threat to public health or waters of the state or if the land-disturbing activities are conducted without obtaining the necessary permit, the County shall issue an immediate stop-work order in lieu of a warning; Attachment number 1Page 22 of 25 23 2. For a third and each subsequent violation, the County shall issue an immediate stop-work order; and; 3. All stop-work orders shall be effective immediately upon issuance and shall be in effect until the necessary corrective action or mitigation has occurred. All such stop work orders shall be effective immediately upon issuance and shall be in effect until the necessary corrective action or mitigation has occurred. Such stop work orders shall apply to all land-disturbing activity on the site with the exception of the installation and maintenance of temporary or permanent erosion and sediment controls. 4. When a violation in the form of taking action without a permit, failure to maintain a stream buffer, or significant amounts of sediment, as determined by the County, have been or are being discharged into state waters and where best management practices have not been properly designed, installed, and maintained, a stop work order shall be issued by the County without issuing prior written notices. C. BOND FORFEITURE: If the County determined that a person engaged in land-disturbing activities at a project where a Bond was required pursuant to Section V has failed to comply with the approved plan, the party responsible for the securing the bond shall be deemed in violation of this Ordinance and a written warning notice to comply shall be served upon that person. The warning notice shall set forth the measures necessary to achieve compliance with the plan and shall state the time within which such measures must be completed. If the person engaged in the land-disturbing activity fails to comply within the time specified, in addition to other penalities applicable under this Ordinance, he shall be deemed to have forfeited his performance bond. The County may call the bond or any part thereof to be forfeited and use the proceeds to hire a contractor to stabilize the site of the land- disturbing activity and bring it into compliance. D. MONETARY PENALTIES: 1. Any person who violates any provisions of this ordinance, oorr aannyy permit condition or limitation established pursuant to this ordinance, or who negligently or intentionally fails or refuses to comply with any final or emergency order issued as provided in this ordinance shall be liable for a civil penalty not to exceed $2,500.00 per day. For the purpose of enforcing the provisions of this ordinance, the Magistrate Court of Richmond County is authorized under §O.C.G.A. 12-7-15 to impose penalty not to exceed $2,500.00 for each violation. Each day during which violation or failure or refusal to comply continues shall be a separate violation. 2. Under provision of this section, any person who continue to violate, knowingly and intentionally becoming a habitual violator on the same of different site will be liable for a civil penalty not to exceed $2,500.00 per day. Attachment number 1Page 23 of 25 24 3. Penalties, less court costs, shall be returned to Augusta Georgia for depositing into the NPDES account. SECTION VIII EDUCATION AND CERTIFICATION A. Persons involved in land development design, review, permitting, construction, monitoring, or inspection or any land-disturbing activity shall meet the education and training certification requirements, dependent on their level of involvement with the process, as developed by the commission in consultation with the division and the stakeholder advisory board created pursuant to O.C.G.A. §12-7-20. B. For each site on which land-disturbing activity occurs, each entity or person acting as either a primary, secondary, or tertiary permittee, as defined in the state general permit, shall have as a minimum one person who is in responsible charge of erosion and sedimentation control activities on behalf of said entity or person and meets the applicable education or training certification requirements developed by the Commission present on site whenever land-disturbing activities are conducted on that site. A project site shall herein be defined as any land-disturbance site or multiple sites within a larger common plan of development or sale permitted by an owner or operator for compliance with the state general permit. C. Persons or entities involved in projects not requiring a state general permit but otherwise requiring certified personnel on site may contract with certified persons to meet the requirements of this ordinance. D. If a state general permittee who has operational control of land-disturbing activities for a site has met the certification requirements of paragraph (1) of subsection (b) of O.C.G.A. §12-7-19, then any person or entity involved in land-disturbing activity at that site and operating in a subcontractor capacity for such permittee shall meet those educational requirements specified in paragraph (4) of subsection (b) of O.C.G.A §12-7-19 and shall not be required to meet any educational requirements that exceed those specified in said paragraph. SECTION IX ADMINISTRATIVE APPEAL – JUDICIAL REVIEW A. ADMINISTRATIVE REMEDIES: The suspension, revocation, modification or grant with condition of a permit by the County, or the issuance of a stop-work order, or the determination to call a bond pursuant to this Ordinance shall entitle the person submitting the plan or holding the permit to a hearing before the Augusta Commission within 30 days after receipt by the County of written notice of appeal. A notice of appeal pursuant to this subsection must be delivered to the clerk of the Augusta Georgia Commission within 20 days of the denial, suspension, Attachment number 1Page 24 of 25 25 revocation, unilateral modification, grant with a condition of a permit, or notice of calling a bond by the County, of the issuance of a stop-work order pursuant to this Ordinance. B. JUDICIAL REVIEW: Any person, aggrieved by a decision or order of the County, after exhausting his administrative remedies, shall have the right to appeal denovo to the Superior Court of Richmond County, Georgia. SECTION X EFFECTIVITY, VALIDITY AND LIABILITY A. EFFECTIVITY: This ordinance shall become effective on the _______ day of __________________, 2010; all Ordinance or part of ordinances in conflict with this Ordinance are hereby repealed. B. VALIDITY: If any section, paragraph, clause, phrase, or provision of this ordinance shall be adjudged invalid or held unconstitutional, such decisions shall not affect the remaining portions of this ordinance. C. LIABILITY: 1. Neither the approval of a plan under the provisions of this ordinance, nor the compliance with provisions of this ordinance shall relieve any person from the responsibility for damage to any person or property otherwise imposed by law nor impose any liability upon the County or District for damage to any person or property. 2. The fact that a land-disturbing activity for which a permit has been issued results in injury to the property of another shall neither constitute proof of nor create a presumption of a violation of the standards provided for in this ordinance or the terms of the permit. 3. No provision of this ordinance shall permit any persons to violate the Georgia Erosion and Sedimentation Act of 1975, the Georgia Water Quality Control Act or the rules and regulations promulgated and approved thereunder or pollute any Waters of the State as defined thereby. Attachment number 1Page 25 of 25 AUGUSTA-RICHMOND COUNTY, GEORGIA N0. Expiration: / / _ LAND DISTURBING ACTIVITY PERMIT APPLICATION MAILING ADDRESS Augusta Engineering Department 525 TELFAIR STREET PHONE: (706)821-1796 send a copy to: 522 Greene STREET, Augusta. GA 30901 AUGUSTA, GA 30901 FAX: (706)821-1806 PHONE: (706)821-1706 FAX: (706)821-1708 PROJECT NAME: PROJECT ADDRESS:TAX MAP: BLOCK: LOT: _ PROJECT TYPE: ( ) COMMERCIAL ( ) MULTIFAMILY ( ) SUBDIV ( ) GOVT/INSTITUTION ( ) ROW ONLY ( ) S/F ( ) OTHER ACTIVITY TYPE: ( ) CLEARING & GRUBBING ( ) GRADING ( ) DEVELOPMENT TOTAL & DISTURBED PROJECT ACRES: PROPOSED DATE OF CONSTRUCTION: _ PROPERTY OWNER OF RECORD:PHONE NUMBER: _ MAILING ADDRESS: _STATE/ZIP _ APPLICANT:PHONE NUMBER: _ MAILING ADDRESS:STATE/ZIP _ PHONE# & FAX#EMERGENCY PHONE NUMBER: _ ENGINEERING FIRM:FIRM CONTACT PERSON: _ 24-HOUR CONTACT NAME & GSWCC CERT. #:PHONE NUMBER: _ 24-HOUR CONTACT CELL # & Email: _FAX NUMBER: _ In accordance with Augusta Georgia Code of Ordinance 6947, Sec. V(D)(6). If a permit applicant has had two or more violations of a previous permit or the Soil Erosion, Sediment & Pollution Control Ordinance, or the Georgia Erosion and Sedimentation Control Act, as amended, within three years prior to the date of filing of the application under consideration, the County may deny application for a permit. Sec. V(B)6 . The County may require the permit application to post a Performance Bond in the form of government security, cash, irrevocable letter of credit, or any combination thereof up to, but not exceeding, $3,000.00 per acre or fraction thereof of the proposed land-disturbing activity, prior to issuing a permit. OW N E R P R O J E C T AP P L I C A N T & C O N T A C T Le g a l A u t h o r i t y Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For xecution. For xecution. For xecution. For information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks or any combination thereof up to, but not exceeding, $3,000.00 per acre or fraction thereof of the proposed land-disturbing activity, prior to issuing a permit. If the applicant does not comply with this ordinance of with conditions of the permit after issuance, the county may call the bond or any part thereof to be forfeited and may use the proceeds to hire a contractor to stabilize the site of the land-disturbing activity and bring it into compliance. Sec. V(D)(5) The permit may be suspended, revoked, or modified by the county, as to all or any portion of the land effected by the plan, upon a finding that the land disturbing activity is not in compliance with the approved erosion, sedimentation & pollution control plan or that the holder or his successor is in violation of the Soil Erosion, Sediment & Pollution Control Ordinance . A holder of an LDA permit shall notify any successor as to all or any portion of land covered by the LDA permit about the conditions and requirements of the permit. I hereby certify that the information provided herein is true, correct and complete to the best of my knowledge. I further certify that I have read the stipulations in this application and that I, and/or the entity I represent, as applicable, will be subject to these stipulations if a permit is issued. Subscribed and Sworn before me on ______day of ______20_____ Date: / / _ Applicant Signature: Property Owner or Owner's Authorized Representative Notary Public Commission Expire APPLICATION FEE: RECEIVED BY: APPLICATION DATE: / / _ APPLICATION: ( ) APPROVED ( ) APPROVED WITH CONDITIONS * ( ) DISAPPROVED [Augusta Georgia Ordinance 6947: Sec V(B)(5)] SPECIAL REQUIREMENTS: 1- This Permit is valid only after signed by both ARCPC Representative & AED Director (or designee). 2- E&SC Bond Required (irrevocable letter of credit) NO ( ) YES ( ) Amount $______________ 3- No site work shall begin until after pre-construction meeting is held by the Augusta Engineering Department 4- A copy of filed NOI with proof of applied payment shall be submitted to AED prior to requesting pre-construction meeting 5- This permit is non transferrable APROVAL CONDITIONS: ARCPC REPRESENTATIVE Date COUNTY ENGINEER (or DESIGNEE)DATE ES&PC Plan Approval Date ____________ E&S Review N0.__________ NOI FEE: NO ( ) YES ( ) PAID: YES( ) NO( ) DATE PAID: RECEIVED BY _ F O R O F F I C I A L U S E O N L Y Ce r t i f i c a t i o n Le g a l A u t h o r i t y NOI FEE: NO ( ) YES ( ) PAID: YES( ) NO( ) DATE PAID: RECEIVED BY _ Attachment number 2Page 1 of 2 REQUIRED ATTACHMENTS: Approved Erosion, Sediment & Pollition Control Plan and Approved Development Plan AUGUSTA-RICHMOND COUNTY, GEORGIA LAND DISTURBING ACTIVITIES PERMIT APPLICATION Pg-2/2 General Conditions (i) In accordance with the provision of the Augusta Georgia Soil Erosion, Sedimentation and Pollution Control Ordinance 6947 and the Rules of the Georgia Department of Natural Resources, Chapter 391-3-7, Erosion and Sedimentation Control, both as amended, this permit is issued for the land disturbing activity as described hereon and presented in the attached Approved Erosion, Sedimentation and Pollution Control Plan. (ii) Projects that include the impoundment of water or the construction of a pond, the owner hereby agrees and does by these presents, indemnify and hold harmless Augusta Georgia from and against any and all claims, demands, suites. Judgments, or chooses-in-action which may be a third party against Augusta Georgia, as a result of the impoundment of water or the construction of a pond covered by this permit. (iii) Applicant indemnifies and holds the Augusta Georgia and its officers, agents, and employees against any and all claims, damages, demands, actions, causes of action, costs and expenses of whatsoever nature, which may result from any injury, death, loss or damage arises out of the construction, operation, maintenance, repair, removal or relocation of the facilities covered by this permit. (iv) Applicant is responsible for submitting all applicable plans, reports, and/or drawings. (v) Applicant is responsible for obtaining any additional permits required by Georgia DOT, GA EPD, GA DNR, USACE &/or other government agencies. (vi) This permit is subject to modification or revocation on a finding of noncompliance with any of the provision of the Augusta Georgia Soil Erosion, Sedimentation & Pollution Control Ordinance, and/or Erosion and Sedimentation Act of 1975, as amended, or any of the rules promulgated pursuant thereto; or with any representation made on the attached thereto. (vii) Unless otherwise exempted, person engaged in land-disturbing activities shall apply erosion, sedimentation and pollution control measures which conform to the specifications contained in the current version of the "Manual for Erosion and Sediment Control in Georgia" (also known as the "Green Book") published by State Soil and Water Conservation Commission. (viii) This permit is effective until completion of the aforementioned land disturbing activity. However, if the land disturbing activity does not commence within twenty-four (24) months from date issued, this permit will become null and void. General Notes (i) Provide copy of NOI and associated Fee Payment Prior to Pre-construction meeting held by Augusta Engineering Department (ii) Submit Notice of Termination by State General Permit by return receipt certified mail (or similar) service) to the approprate EPD District Office and a copy to the Augusta Engineering Department (iii) Lot(s) development/construction in a Common Development (Subdivision), Submit Notice of Inetent and Termination as Secondary Permittee by (iii) Lot(s) development/construction in a Common Development (Subdivision), Submit Notice of Inetent and Termination as Secondary Permittee by State General Permit by return receipt certified mail (or similar) service) to the approprate EPD District Office and a copy to the Augusta Engineering Department. Attachment number 2Page 2 of 2 Engineering Services Committee Meeting 10/25/2010 1:00 PM Augusta Levee Certification -Re-Appropriation of Funds Third Level Improvements Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Authorize andApprove the re-appropriation of funds in the amount of $100,000 from the Third Level Improvements Project (CPB 326-041110- 288811014) Change Number Two to the Augusta Levee Certification Project (CPB 324-041110-209824001), Change Number Two and Supplemental Agreement Number Five for the AED. Background:The Periodic Inspection (PI) for the Augusta Levee was completed in March 2010 by the Corps of Engineers (COE). Per latest COE compliance criteria: vegetation and structural encroachments are prohibited at a levee system without COE pre-approval. These features are present at Augusta Levee and were noted as a deficiency in the latest inspection report. AED has been tasked to develop a long term Levee Maintenance Program and address COE observations made during their March 2010 PI. Analysis:Presently no funds are allocated for Augusta Levee compliance. Requested re-appropriation will provide needed funds to address the COE PI comments and develop long term Vegetation Maintenance Program. Requested re- appropriation will not have impact on the Third Level Canal cleanup- improvements. All foreseen improvements that are related to Atlanta Gas Light Company cleanup at the Third Level Canal are completed. The final engineering design was initiated last year and is largely completed. There will be enough funds available in reduced PO to finish this design. Financial Impact:Funds will be transferred to the designated use of funds project IMPACT: accounts as listed upon Commission approval. Purchase Order P87117 is to be reduced by $100,000 and funds re-appropriated to Purchase Order P162085 account number 324-041110- 5212115/209824001-5212115. Alternatives:1) Approve caption I 2) Do not approve and keep Augusta Levee out of compliance from COE Periodic Inspection program. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: n/a REVIEWED AND APPROVED BY: Cover Memo Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo AUGUSTA-RICHMOND COUNTY ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT WHEREAS, We, Cranston Engineering Group, PC Consultants entered into a contract with Augusta-Richmond County on February 17, 2009, for engineering design services associated with the Augusta Canal FERC Licensing Process Project, Project No. 324-041110-209824001, and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: To develop a long term Levee Maintenance Program and also address the US Army Corps of Engineers observations made during their March 2010 periodic Inspection. It is agreed that as a result of the above modification the contract amount is increased by $100,000 from $1,099,835 to a total of $1,199,835. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, Cranston Engineering Group, PC Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2010. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Deke Copenhaver, Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: (SA05- For changes greater than $20,000) Augusta Richmond County Project Number(s): 324-041110-209824001 Supplemental Agreement Number: 5 Purchase Order Number: P162085 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for executionr executionr executionr execution. For . For . For . For information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks information reference this request contact engineering at ext 5070. Thanks Attachment number 1Page 1 of 1 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project change is authorized to CPB# 326-04-288811014. This project proposes to Re-Appropriate funds in the amount of $100,000 for Supplemental Agreement Number Five for the Augusta Levee Cerification Project. These funds will be used to develop a long term maintenance program and also address the US Army Corps of Engineers observations made during their March 2010 periodic inspection. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Urban Phase II 700,000$ Re-Appropriation of Funds-3rd Level Canal Imp. Urban Ph II (100,000)$ 600,000$ Section 3: The following amounts are appropriated for the project: By Basin By District CPB# 326-04-288811014 CAPITAL PROJECT BUDGET 3rd LEVEL CANAL IMPROVEMENTS- URBAN PHASE II MONITORING PROGRAM CHANGE NUMBER TWO Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext 5070. Thanks 5070. Thanks 5070. Thanks 5070. Thanks By Basin By District Varies $600,000 Varies 600,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext xecution. For information reference this request contact engineering at ext 5070. Thanks 5070. Thanks 5070. Thanks 5070. Thanks 1 of 2 2.23.09 Attachment number 2Page 1 of 2 Augusta-Richmond County, Georgia CPB# 326-04-288811014 CAPITAL PROJECT BUDGET 3rd LEVEL CANAL IMPROVEMENTS- URBAN PHASE II MONITORING PROGRAM CHANGE NUMBER TWO CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST URBAN PHASE II 326-041110-5212115-288811014 ($700,000) $100,000 ($600,000) TOTAL SOURCES:($700,000) $100,000 ($600,000) USE OF FUNDS ENGINEERING 326-04-1110-5212115/288811014 $700,000 ($100,000) $600,000 Periodic Inspection US Army Corps TOTAL USES: $700,000 $0 $600,000 2 of 2 2.23.09 Attachment number 2Page 2 of 2 Augusta-Richmond County, Georgia CHANGE NUMBER TWO BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: The project change is authorized to CPB# 324-041110-209824001. This project proposes to develop a long term maintenance program and also address the US Army Corps of Engineers observations made during their March 2010 periodic inspection. Funding in the amount of $100,000 for Supplemental Agreement Number Five is available in Re-Appropriation of Funds from Third Level Improvements Project (CPB 326-041110-288811014). Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Lake Aumond Dam 340,975$ Special 1% Sales Tax, Phase IV Recapture 283,495$ Special 1% Sales Tax, Phase IV Contingency 19,895$ Re-Appropriation of Funds 3rd Level Improvements Project 100,000$ 744,365$ Section 3: The following amounts are appropriated for the project: CPB# 324-04-209824001 CAPITAL PROJECT BUDGET AUGUSTA LEVEE CERTIFICATION/FERC DAM SAFETY PERFORMANCE MONITORING PROGRAM Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. Thanks Thanks Thanks Thanks By Basin By District Varies $744,365 Varies 744,365$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. xecution. For information reference this request contact engineering at ext 5070. Thanks Thanks Thanks Thanks 1 of 2 2.23.09 Attachment number 3Page 1 of 2 Augusta-Richmond County, Georgia CHANGE NUMBER TWO CPB# 324-04-209824001 CAPITAL PROJECT BUDGET AUGUSTA LEVEE CERTIFICATION/FERC DAM SAFETY PERFORMANCE MONITORING PROGRAM CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST PHASE IV 324-041110-5414910-203824088 ($330,000) $0 ($330,000) SPLOST PHASE IV 324-041110-6011110-203824088 ($10,975) $0 ($10,975) SPLOST PHASE IV RECAPTURE 324-041110-207824999 ($303,390) $0 ($303,390) Re-Appropriation of Funds 3rd Level 326-041110-288811014 $0 ($100,000) ($100,000) TOTAL SOURCES:($644,365) ($100,000) ($744,365) USE OF FUNDSUSE OF FUNDS ENGINEERING 324-04-1110-5212115/209824001 $644,365 $100,000 $744,365 Periodic Inspection US Army Corps TOTAL USES: $644,365 $100,000 $744,365 2 of 2 2.23.09 Attachment number 3Page 2 of 2 Engineering Services Committee Meeting 10/25/2010 1:00 PM Award Contract - Judicial Center Moving Services Department:Public Services Department - Facilities Management Division Caption:Approve award of the contract for Moving Services for the New Augusta Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount of $268,375.00 in response to RFP 10-168. The project is to be funded from SPLOST allocations to the Judicial Center. Background:The planning and moving of court related operations from the existing Municipal Building, Law Enforcement Center and other locations to the new Judicial Center will be a complicated and labor intensive process. There is a need to complete this task rapidly to minimize disruptions to ongoing operations. Augusta does not have sufficient internal manpower resources to complete this task within a short time frame. As such, RFP 10-168 was issued to solicit proposals from qualified professional moving firms with experience, manpower and equipment. We received responsive proposals from two firms. Analysis:The bid packages on RFP 10-168 were reviewed and ranked in Procurement Conference Room on October 14, 2010. Preliminary qualification based scoring on the RFP favored Acme Moving and Storage of Augusta. When the pricing was opened, Acme had also submitted the lowest cost for the services. The low bid did exceed the estimated budget. However, Heery Program Management has reviewed the total project budget and has determined that funding in the project is sufficient to cover this bid amount. Financial Impact:The cost of the contract $268,375.00 funded from SPLOST monies allocated to the Judicial Center. Alternatives:1. Approve award of the contract for Moving Services for the New Augusta Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount of $268,375.00 in response to RFP 10-168. The project is to be funded from SPLOST allocations to the Judicial Center. 2. Do not approve the award. Recommendation:Approve award of the contract for Moving Services for the New Augusta Judicial Center to, Acme Moving and Storage of Augusta, GA in the amount of $268,375.00 in response to RFP 10-168. The project is to be funded from SPLOST allocations to the Judicial Center. Funds are Available in the Following Accounts: SPLOST – Judicial Center Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 From:Forrest White To:Geri Sams; Rick Acree Cc:Green, Don; Marion L. Johnson Subject:RFP Item #10-168 - Moving Services for the New Augusta Judicial Center Date:Thursday, October 14, 2010 12:01:11 PM Good Morning, I checked and there are funds available in the budget to cover the $268,375.00 submitted by the selected vendor (Acme Moving Company) for RFP Item #10-168 – Moving Services for the New Judicial Center. Thank you Forrest W. White, CCM, LEED®AP Senior Associate 706-821-2886 direct 706-910-3461 mobile 501 Greene St. Suite 307, Augusta, GA 30901 fwhite@augustaga.gov ZERO HARM Make Safety Personal Please consider the environment before printing this email. This e-mail contains confidential information and is intended only for the individual named. 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AED:104.1 Attachment number 2Page 1 of 1 Evaluation Criteria PTS ACME MOVING & STORAGE 3122 MIKE PADGETT HWY AUGUSTA GA 30906 COLEMAN AMERICAN MOVING SERVICES INC 7280 GRAHAM ROAD FAIRBURN GA 30213 1. Capacity to accomplish the work 20 18.8 17.8 2. Experience on similar type projects 20 18.8 17.3 3. Demonstrated understanding of the scope of work 20 18.8 16.5 4. Demonstrated understanding special challenges related to this type of move 20 20.0 17.8 ‡3URSRVHG6FKHGXOH10 2.5 2.5 6. Proximity to Augusta Within Augusta Richmond County - 5 pts Within the CSRA - 4 pts Within Georgia - 3 pts Within SE United States - 2 pt (includes AL, TN, NC, FL) All Others - 1pt 5 5.0 3.0 7. Price Lowest fee 5 points 2nd Lowest Fee 4 points 3rd Lowest Fee 3 points 4th Lowest Fee 2 points 5th Lowest Fee 1 point All Others 0 points 5 5.0 4.0 TOTAL 100 88.8 78.8 Cumulative Evaluation Sheet RFP Item #10-168 Moving Services for the New Judicial Center for the City of Augusta - Public Services Department Comments: Attachment number 3Page 1 of 1 REQUEST FOR PROPOSALS Request for Proposals will be received at this office until Wednesday, October 6, 2010 @ 3:00 P.M. for furnishing: RFP Item #10-168 Moving Services for the New Augusta Judicial Center for Public Service Department RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be held on Tuesday, September 21, 2010 @ 2:00 p.m. in the Procurement Department – Room 605. Mandatory site visit to follow. All questions must be submitted in writing to the office of the Procurement Department by Thursday, September 23, 2010 @ 5:00 P.M. by fax at 706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand delivered. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid Bond is required to be submitted with the bidders’ qualification; a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFP number on the outside of the envelope. Bidders are cautioned that sequestration of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 26, September 2, 9, 16, 2010 Metro Courier September 1, 2010 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Service Rick Acree Public Service Attachment number 4Page 1 of 1 VE N D O R S At t a c h m e n t B B i d d e r s F o r m A d d e n d u m B i d B o n d O r i g i n a l 5 C o p i e s F e e P r o p o s a l AC M E M O V I N G & S T O R A G E 31 2 2 M I K E P A D G E T T H W Y AU G U S T A G A 3 0 9 0 6 YE S Y E S Y E S CA S H I E R S CH E C K YE S Y E S Y E S CO L E M A N A M E R I C A N M O V I N G S E R V I C E S IN C 72 8 0 G R A H A M R O A D FA I R B U R N G A 3 0 2 1 3 YE S Y E S Y E S Y E S Y E S Y E S Y E S DA N I E L M O V I N G S Y S T E M S 52 9 0 W E S T G A T E D R I V E S T E B AT L A N T A G A 3 0 3 3 6 FL O O D B R O T H E R S 82 9 H O L L Y W O O D R O A D AT L A N T A G A 3 0 3 1 8 HI L L D R O P C O M P A N I E S 19 5 0 B N N O R C R O S S T U C K E R R D NO R C R O S S G A 3 0 0 7 1 H & S T R A N S F E R 12 4 0 G O R D O N P A R K R O A D AU G U S T A , G A 3 0 9 0 1 MO N R O M O V I N G & S T O R A G E C O 18 0 9 W Y L D S R O A D AU G U S T A G A 3 0 9 0 9 RF P I t e m # 1 0 - 1 6 8 Mo v i n g S e r v i c e s f o r t h e N e w J u d i c i a l C e n t e r fo r t h e C i t y o f A u g u s t a - P u b l i c S e r v i c e s D e p a r t m e n t RF P D u e : W e d n e s d a y , O c t o b e r 6 , 2 0 1 0 @ 3 : 0 0 p . m . No n - C o m p l i a n t At t a c h m e n t B - m i s s i n g p a g e s 1 a n d 2 Bi d B o n d i s n o t a n o r i g i n a l No n - C o m p l i a n t At t a c h m e n t B - m i s s i n g p a g e s 1 a n d 2 No B i d B o n d No n - C o m p l i a n t At t a c h m e n t B - N o E - V e r i f y N u m b e r Bi d B o n d i s n o t a n o r i g i n a l Pa g e 1 o f 1 Attachment number 5Page 1 of 1 Evaluation Criteria PTS ACME MOVING & STORAGE 3122 MIKE PADGETT HWY AUGUSTA GA 30906 COLEMAN AMERICAN MOVING SERVICES INC 7280 GRAHAM ROAD FAIRBURN GA 30213 1. Capacity to accomplish the work 20 18.8 17.8 2. Experience on similar type projects 20 18.8 17.3 3. Demonstrated understanding of the scope of work 20 18.8 16.5 4. Demonstrated understanding special challenges related to this type of move 20 20.0 17.8 ‡3URSRVHG6FKHGXOH10 2.5 2.5 6. Proximity to Augusta Within Augusta Richmond County - 5 pts Within the CSRA - 4 pts Within Georgia - 3 pts Within SE United States - 2 pt (includes AL, TN, NC, FL) All Others - 1pt 5 5.0 3.0 7. Price Lowest fee 5 points 2nd Lowest Fee 4 points 3rd Lowest Fee 3 points 4th Lowest Fee 2 points 5th Lowest Fee 1 point All Others 0 points 5 5.0 4.0 TOTAL 100 88.8 78.8 Cumulative Evaluation Sheet RFP Item #10-168 Moving Services for the New Judicial Center for the City of Augusta - Public Services Department Comments: Attachment number 6Page 1 of 1 Attachment number 7Page 1 of 2 Attachment number 7Page 2 of 2 Attachment number 8Page 1 of 1 Attachment number 9Page 1 of 3 Attachment number 9Page 2 of 3 Attachment number 9Page 3 of 3 Engineering Services Committee Meeting 10/25/2010 1:00 PM Award Depot Roof Department:Public Services Department - Facilities Management Division Caption:Approve award of a contract for replacement of the existing roof on the Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of $159,360.00 matching the low bid submitted by Skyline Construction under the conditions of the local preference ordinance. The project is to be funded from SPLOST V allocations for Recreation, Historic, Cultural and other Buildings Background:Funds were allocated in SPLOST V for Historic and other Buildings. The Reynolds Street Railroad Depot has been recommended by Historic Augusta as a site for the use of preservation funds. Analysis:Bid Item 10-150 was issued to solicit pricing to reroof the building. Two options were included, one using shingles and one with a metal roof that would be a more historically accurate repair. Proposals were received and evaluated by Historic Augusta. They elected to pursue the metal roof option. The low bid was submitted by Skyline Construction of Eatonton, GA. in the amount of $159,360. Modern roofing submitted the second low bid for metal roofing in the amount of $160,748, a difference of $1,388 which is well within the criteria established under the Local Preference Ordinance. Modern Roofing has agreed to match the low price as required under the ordinance. Financial Impact:The cost of the contract $159,360 funded from SPLOST V Funds allocated for Historic, Cultural and other Buildings. Alternatives:1. Approve award of a contract for replacement of the existing roof on the Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of $159,360.00 matching the low bid submitted by Skyline Construction under the conditions of the local preference ordinance. The project is to be funded from SPLOST V allocations for Historic, Cultural and Other Buildings. 2. Do not approve the award. Recommendation:Approve award of a contract for replacement of the existing roof on the Reynolds Street Depot to, Modern Roofing of Augusta, GA in the amount of $159,360.00 matching the low bid submitted by Skyline Construction under the conditions of the local preference ordinance. The project is to be funded from SPLOST V allocations for Historic, Cultural and Other buildings. Funds are Available in the Following GL 325-06-4310 JL 206055105 Cover Memo Accounts: REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 2Page 1 of 1 Attachment number 3Page 1 of 4 Attachment number 3Page 2 of 4 Attachment number 3Page 3 of 4 Attachment number 3Page 4 of 4 Invitation To Bid Sealed bids will be received at this office until 3:00 p.m. Tuesday, August 24, 2010 for furnishing: Bid Item #10-150 Roofing on the Depot Building for Public Service – Facilities Services Division Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. A Mandatory Pre-Bid Conference will be held on Friday, August 6, 2010 @ 10:00 a.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, August 10, 2010 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% Bid bond is required to be submitted along with bidders qualifications and a 100% performance bond and a 100% payment bond will be required for award. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather pursuant to its code of ordinances, this local government operates instead a Local Small Business Opportunity Program. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle July 15, 22, 29, August 5, 2010 Metro Courier July 21, 2010 cc: Tameka Allen Interim Deputy Administrator Mike Greene Public Service Rick Acree Public Service – Facilities Maintenance Attachment number 4Page 1 of 1 VE N D O R S At t a c h m e n t B Bid d e r s F o r m Bi d Bo n d Ad d e n d u m Un i t C o s t LF - F a s c i a Un i t C o s t SF - R o o f D e c k Op t i o n 1 Ba s e S c o p e + Sh i n g l e R o o f Op t i o n 2 Ba s e S c o p e + M e t a l Ro o f MO D E R N R O O F I N G 12 4 1 G O R D O N H I G H W A Y AU G U S T A G A 3 0 9 0 1 YE S Y E S Y E S Y E S $ 2 . 3 0 $ 2 . 5 0 $ 5 9 , 9 3 4 . 0 0 $ 1 6 0 , 7 4 8 . 0 0 I& E S P E C I A L T I E S I N C 14 1 R I V E R C H S E W A Y LE X I N G T O N S C 2 9 0 7 2 YE S Y E S Y E S Y E S $ 6 . 0 0 $ 1 . 4 0 $ 7 7 , 1 1 4 . 0 0 $ 1 6 2 , 3 6 3 . 0 0 SK Y L I N E C O N S T R U C T I O N 99 6 M I L L E D G E V I L L E R O A D EA T O N T O N G A 3 1 0 2 4 YE S Y E S Y E S Y E S $ 2 . 5 0 $ 3 . 5 0 $ 8 4 , 1 5 5 . 0 0 $ 1 5 9 , 3 6 0 . 0 0 YO U N G S R O O F I N G 34 P A D R I C K S T R E E T MA R T I N E Z G A 3 0 9 0 9 YE S Y E S Y E S Y E S $ 5 . 8 0 $ 5 . 1 5 $ 9 3 , 2 6 8 . 9 2 $ 2 8 5 , 3 7 6 . 0 0 CO M M E R C I A L R O O F 12 5 T R A D E S T R E E T BO G A R T G A 3 0 6 2 7 YE S Y E S Y E S Y E S $ 3 . 5 0 $ 5 . 5 0 $ 1 2 3 , 5 0 0 . 0 0 $ 2 5 4 , 0 0 0 . 0 0 RO O F M A N A G E M E N T I N C 24 8 0 W E A V E R W A Y DO R A V I L L E G A 3 0 3 4 0 YE S Y E S Y E S Y E S $ 3 . 5 0 $ 4 . 2 5 $ 1 4 6 , 5 0 2 . 0 0 $ 2 5 0 , 5 8 3 . 0 0 BE N H I L L R O O F I N G 68 1 1 W B A N K H E A D H W Y DO U G L A S V I L L E G A 3 0 1 3 4 RY C A R S C O N S T R U C T I O N L L C 51 0 1 B U F F I N G T O N R O A D S T E 3 4 4 4 - B CO L L E G E P A R K G A 3 0 3 4 9 SO U T H E R N R O O F I N G 51 1 S K Y V I E W D R I V E AU G U S T A G A 3 0 9 0 1 AD A I R C O N S T R U C T I O N 29 1 0 B R O A D N A X M I L L R O A D LO G A N V I L L E G A 3 0 0 5 2 JO N E S S H E E T M E T A L 44 1 C A R O L E D R I V E GR O V E T O W N G A 3 0 8 1 3 MI D S O U T H M E T A L S Y S T E M S 13 8 P E A C H T R E E P K W Y BY R O N G A 3 1 0 0 8 NO R T H A U G U S T A R O O F I N G 12 1 1 S U M M E R H I L L D R I V E NO R T H A U G U S T A S C 2 9 8 4 1 SC O T T S W O O D W O R K 18 2 5 K I L L I N G S W O R T H AU G U S T A G A 3 0 9 0 4 SO M M E R S C O N S T R U C T I O N PO B O X 9 5 0 EV A N S G A 3 0 8 0 9 Bi d I t e m # 1 0 - 1 5 0 Re p l a c e m e n t o f t h e O l d R a i l r o a d D e p o t R o o f fo r t h e C i t y o f A u g u s t a - P u b l i c S e r v i c e s D e p a r t m e n t - F a c i l i t i e s M a n a g e m e n t D i v i s i o n Bi d D u e : T u e s d a y , A u g u s t 2 4 , 2 0 1 0 @ 3 : 0 0 p . m . Su b m i t t e d N o B i d R e s p o n s e L e t t e r NO N - C O M P L I A N T At t a c h m e n t B m i s s i n g P a g e s 1 & 2 NO N - C O M P L I A N T Di d n o t r e t u r n A t t a c h m e n t B Pa g e 1 o f 1 Attachment number 5Page 1 of 1 Attachment number 6Page 1 of 2 Attachment number 6Page 2 of 2 Attachment number 7Page 1 of 4 Attachment number 7Page 2 of 4 Attachment number 7Page 3 of 4 Attachment number 7Page 4 of 4 Engineering Services Committee Meeting 10/25/2010 1:00 PM Hillside Lane Department:Law Caption:Motion to determine that a portion of Hillside Lane, as shown on the attached plat and consisting of 0.15 acre (245.01 square feet), has ceased to be used by the public to the extent that no substantial public purpose is served by it or is otherwise in the best interest of the public, and a public hearing shall be held regarding the issue of abandonment pursuant to O.C.G.A. §32-7-2. Background: The Engineering Department has been requested to abandon a portion of Hillside Lane. This portion of Hillside Lane currently has no use because it dead-ends behind a cul-de-sac. It does not serve any other parcels. Therefore, the Engineering Department is recommending abandonment and transfer of this portion of Hillside Lane to Berckman Residential Properties, LLC. Analysis:Upon approval by the Augusta Commission of the request to make a determination as to the usefulness of this portion of Hillside Lane, pursuant to O.C.G.A. §32-7-2, publication must be made and a public hearing held to determine the impact, if any, of the proposed abandonment on neighbors and interested parties. All neighboring parcel owners must also be contacted individually to determine their opinion of the proposed abandonment. Once this process is completed, this information will be presented to the Augusta Commission for their approval or denial of the request for abandonment. Financial Impact:Cost of publication and advertisement of public hearing. Alternatives:Deny request for abandonment of portion of Hillside Lane. Recommendation:Approve determination of usefulness of portion of Hillside Lane, publication of request for abandonment, public hearing to determine input of neighboring property owners and citizens, and contact of surrounding property owners to determine their opinion of proposed abandonment, with results of same to be brought before the Augusta Commission for final disposition. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Engineering Services Committee Meeting 10/25/2010 1:00 PM Judicial Center OCO #18 Department:Public Services Department - Facilities Management Division Caption:Approve the award of Owner Change Order #18 in the amount of $28,880.00 for owner changes requested for courtroom millwork modifications for the new ARC Judicial Center. Revised contract amount to date will be $47,729,148.00 Background:Quotes were received for Owner/User requested changes including labor and materials to incorporate requested alterations to evidence carts and large lecterns per RCO #39. Changes involved 1) adding 2 wood louvered vents, brass pull rings, floor casters and convert flip up surface to a pull out drawer for a document camera on each large lectern; 2) Add a rackrail for electronic components to each large lectern; 3) Add electrical components with plug extensions to the small lecterns and evidence carts; 4) Provide 2 (two) additional evidence carts. Turner Architects and Heery analyzed the proposals submitted and modifications to arrive at the final costs presented at this time. Analysis:The proposed Change Order #18 and associated costs have been reviewed, recommended and signed off by Turner Associates Architects and Potts Construction per the contract requirements for acceptance by the Augusta, Georgia County Commission. The changes required will enhance user group adequacy and functional use within the new Judicial Center courtrooms. Financial Impact:The entire cost for OCO #18 is $28,880.00 which covers all owner requested changes on courtroom millwork. Revised contract amount to date will be $47,729,148.00 Alternatives:1. Approve the award of Owner Change Order #18 in the amount of $28,880.00 for owner changes requested for courtroom millwork modifications for the new ARC Judicial Center. Revised contract amount to date will be $47,729,148.00 2. Reject the submitted OCO #18 funding request. Recommendation:#1. Approve the award of Owner Change Order #18 in the amount of $28,880.00 for owner changes requested for courtroom millwork modifications for the new ARC Judicial Center. Revised contract amount to date will be $47,729,148.00 Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120/5212999; JL –209251104/5212999 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 4 Attachment number 1Page 2 of 4 Attachment number 1Page 3 of 4 Attachment number 1Page 4 of 4 Engineering Services Committee Meeting 10/25/2010 1:00 PM Stormwater Detention Pond - Acceptance Meadows at Hillcreek Subdivision Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department Caption:Approve and accept stormwater detention pond located at the Meadow at Hillcreek Subdivision into ‘Augusta Georgia (ARC) Pond System’ to provide community wide Stormwater Management as requested by AED. Background: Approximately 19.5 acres drainage area is contributing to a stormwater detention pond located at Meadow at Hill Creek subdivision. This drainage area includes a mixture of land uses such as commercial development, residential development, and public right-of-way and road system. This facility is serving as a community stormwater management pond; however, Meadow at Hill Creek Home Owner Association (HOA) inherited the ownership and upkeep of this facility. Recently HOA raised concerns to maintain a community pond and requested Augusta Engineering Department to do assessment of contributing drainage area and accordingly taking this pond into Augusta Georgia Pond System. HOA also submitted a petition (copy attached) in support of this request. Augusta Engineering Department (AED) staff visited the area and completed its assessment on August 24, 2010. Field inspections, record review and engineer of record interview were conducted to verify contributing drainage area and current condition of in question pond. Analysis:It is Augusta Georgia policy to accept infrastructure including stormwater pond in a public subdivision at the developer request. Per AED staff assessment, the Pond in question is not an individual pond but serving as a community pond and functioning properly. In addition, except this pond, rest of the stormwater system in this subdivision is public and was deeded to Augusta Georgia at final platting of this subdivision. Given that the pond in question is part of a public subdivision and also receiving runoff from surrounding commercial developments and public right-of-way & road system, it is AED recommendation to accept this Pond into Augusta Georgia pond system and HOA transfers the deed of this facility to Augusta Georgia. Financial Impact:No direct financial impact. The pond will be included into city owner pond maintenance program. Alternatives:1) Approve as requested in caption 2) Do not approve Recommendation:Approve Alternative Number One Funds are Available in the Following NA Cover Memo Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 3 Attachment number 1Page 2 of 3 Attachment number 1Page 3 of 3 Engineering Services Committee Meeting 10/25/2010 1:00 PM TEE Center Bid Package 4 Department:Public Services Department - Facilities Management Division Caption:Approve a component to the existing Purchase Order (P179109) for purchase and installation of Structural Steel and Sitework for the Augusta TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00 for a revised cost total of $7,842,682.00. Background:R.W. Allen, LLC (RWA) was selected under RFQ 10-039 as the TEE Center project’s Construction Manager at Risk for the Augusta TEE Center project by the Augusta Commission on January 19, 2010. A purchase order was issued to R.W. Allen, LLC on April 20, 2010 for the amount of their general conditions, construction fee and pre-construction fee. Analysis:The proposed monetary modification is required due to the final issuance of the Structural Steel specifications and documents for final pricing and inclusion into the TEE Center scope of work. Financial Impact:The total is $3,199,543.00, with a revised contract amount of $7,847,682.00. Alternatives:1. Approve a component to the existing Purchase Order (P179109) for purchase and installation of Structural Steel and Sitework for the Augusta TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00 for a revised cost total of $7,842,682.00. 2. Do not approve this action which will bring progress on this project to a halt. Recommendation:Approve a component to the existing Purchase Order (P179109) for purchase and installation of Structural Steel and Sitework for the Augusta TEE Center with R.W. Allen, LLC. In the amount of $3,199,543.00 for a revised cost total of $7,842,682.00. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: TEE Center:GL –325-05- 1120; JL – 209251104 Object Code: 5413130 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Cover Memo Administrator. Clerk of Commission Cover Memo 1 of 2 Exhibit G-1 Authorization for Construction Pursuant to this agreement, the Owner and the Construction Manager hereby execute this Exhibit G-1 and further agree as follows: 1. The Construction Manager’s Guaranteed Maximum Price (“GMP”) proposal for the entire Project has not been established. However, the Construction Manager's GMP for the Early Award Bid Package #4 for Structural Steel, dated October 18, 2010, to fast track the Project, attached hereto and incorporated herein, is accepted by the Owner. 2. The General Conditions Guaranteed Maximum Cost for the Project, including this Bid Package, is $1,082,670.00 3. Preconstruction Services $26,400.00 4. The Subcontracts Cost is: Bid Package #1 Bid Package #2 Bid Package #3 Bid Package #4 Bid Package #5 Bid Package #6 $250,930.00 $1,796,647.00 $710,842.00 $3,199,543.00 5. The Lump Sum Fixed Management Fee for the Project, including this Bid Package, is $780,000.00 6. The Guaranteed Maximum Price for the Project is TBD 7. The Date of Substantial Completion shall be 24 months after Notice-to-Proceed Items 2, 3, and 5 above were previously agreed to and included in the agreement. Owner: Construction Manager: Augusta, Georgia R.W. Allen, LLC By: (Signature) (Seal) (Signature) (Seal) (Name) (Name) (Title) (Title) (Attest) (Street Address – No PO Box) (City Clerk) (City, State, Zip) Date of Signature Date of Signature Attachment number 1Page 1 of 2 2 of 2 Attachment number 1Page 2 of 2 Attachment number 2Page 1 of 4 Attachment number 2Page 2 of 4 Attachment number 2Page 3 of 4 Augusta TEE Center Bid Package: Scope: No B i d No B i d No B i d Steelfab FabarcEMCO 05A Bid Day Scope Sheet Structural Steel Subcontractors/Vendors Item Description DeKalb Stein Macuch Ogeechee 05 1200 Structural Steel $3,215,000 $2,786,249 $3,677,330 $2,996,400 Tonnage 1,088 1,068 1,280 Per Plans & Specs Detailing/Scheduling $21,970 Structural Steel Shoring @ Harrison $41,388 05 2100 Steel Joists Included Included Included Included Per Plans & Specs 05 3100 Steel Deck Included Included Included Included Per Plans & Specs 05 5000 Metal Fabrications Per Plans & Specs Miscellaneous Steel Not Sized $173,900 $173,900 $173,900 $173,900 05 5100 Metal Stairs Included Included Included Included Per Plans & Specs 055213 Pipe & Tube Railings Included Included Included Included Per Plans & Specs Handrails @ E Courtyard Elev. Handraills @ Central Plant (N15/A1-051) Handrail @ W Courtyard @ Suites Handrail @ Loading Dock Stairs Handrail @ Loading Dock Ramp 05 5300 Metal Gratings Included Included Included Included Per Plans & Specs 05 7300 Decorative Metal Railings Included $93,000 $115,670 $102,460 Per Plans & Specs LBHS @ Terrace @ Suites TOTAL $3,388,900.00 $3,116,507.00 $3,966,900.00 $3,272,760.00 Bond Rate 0.42% 1.00% 0.75% 1.25% GRAND TOTAL $3,403,133.38 $3,147,672.07 $3,996,651.75 $3,313,669.50 No B i d No B i d No B i d Bid Day R.W. Allen, LLC 10/18/2010 Attachment number 2Page 4 of 4 Engineering Services Committee Meeting 10/25/2010 1:00 PM Water Meter for Bethlehem Community Garden Department:Clerk of Commission Caption:Consider a request from Ms. Shirley Christie for the City's assistance in providing a water meter for the Bethlehem Community Garden at 1336 Conklin Avenue. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2