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Home My WebLink About2010-10-11-Meeting Agendawww.augustaga.gov Engineering Services Committee Meeting Commission Chamber- 10/11/2010- 1:10 PM ENGINEERING SERVICES 1. Motion to approve and accept a Deed of Dedication, Easement and Maintenance Agreement on Flowing Wells Road. Attachments 2. Discuss/approve the City's application for the GDOT GATEway Grant 2010 for the beautification of the Gordon Highway/Deans Bridge Road intersection. (Requested by Commissioner Lockett) Attachments 3. Motion to approve Georgia Power Company Governmental Encroachment Agreements 31238 and 31239. Attachments 4. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer, Phase 2-B Project, PIN: 128-0-032-00-0, 2923 Old Tobacco Road. Attachments 5. Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer, Phase 2-B Project, PIN: 128-0-172-00-0, 2857 Tobacco Road. Attachments 6. Approve the Program Manager's recommendation to select Total Systems Commissioning, Inc. as the Commissioning Agent for the Augusta, Georgia Sheriff’s Office Building for a lump sum price of $28,850.00. Attachments Engineering Services Committee Meeting 10/11/2010 1:10 PM Flowing Wells Road Deed & Maintenance Agreement Department:Augusta Utilities Department Caption:Motion to approve and accept a Deed of Dedication, Easement and Maintenance Agreement on Flowing Wells Road. Background:Baily Development and Augusta entered into a Cost Share Agreement to construct a sanitary sewer on Flowing Wells Road. The construction has been completed and this document is to turn over, to Augusta, the pipeline plus an easement over the portion of the sanitary sewer that is outside the right-of-way. Analysis:This sanitary sewer will serve the Flowing Wells Road Area. The portion of the pipeline outside the right-of-way will be needed to service the properties behind the proposed Flowing Wells Business Park. Financial Impact:None Alternatives:Deny the motion to approve and accept a Deed of Dedication, Easement and Maintenance Agreement on Flowing Wells Road. Recommendation:Motion to approve and accept a Deed of Dedication, Easement and Maintenance Agreement on Flowing Wells Road. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 9 Attachment number 1Page 2 of 9 Attachment number 1Page 3 of 9 Attachment number 1Page 4 of 9 Attachment number 1Page 5 of 9 Attachment number 1Page 6 of 9 Attachment number 1Page 7 of 9 Attachment number 1Page 8 of 9 Attachment number 1Page 9 of 9 Attachment number 2Page 1 of 1 Engineering Services Committee Meeting 10/11/2010 1:10 PM GDOT GATEway Grant 2010 Department:Clerk of Commission Caption:Discuss/approve the City's application for the GDOT GATEway Grant 2010 for the beautification of the Gordon Highway/Deans Bridge Road intersection. (Requested by Commissioner Lockett) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Engineering Services Committee Meeting 10/11/2010 1:10 PM Georgia Power Governmental Encroachment Agreements 31238 and 31239 Department:Augusta Utilities Department Caption:Motion to approve Georgia Power Company Governmental Encroachment Agreements 31238 and 31239. Background:The Augusta Utilities Department is constructing a sanitary sewer pipeline, on the Horsepen Sanitary Sewer, Phase 2-B project, in the vicinity of Old Tobacco Road. The course of the pipeline will cross Georgia Power Right of Way in several locations. Analysis:The normal course of business is to enter into a Governmental Encroachment Agreement with Georgia Power Company. This agreement establishes an understanding of the type and scope of work that will done on the right of way and any stipulations that Georgia Power may have as to how that work is performed, for the protection of their assets. Financial Impact:None Alternatives:Deny the motion to approve Georgia Power Company Governmental Encroachment Agreements 31238 and 31239. Recommendation:Approve the motion to approve Georgia Power Company Governmental Encroachment Agreements 31238 and 31239. Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 8 Attachment number 1Page 2 of 8 Attachment number 1Page 3 of 8 Attachment number 1Page 4 of 8 Attachment number 1Page 5 of 8 Attachment number 1Page 6 of 8 Attachment number 1Page 7 of 8 Attachment number 1Page 8 of 8 Attachment number 2Page 1 of 8 Attachment number 2Page 2 of 8 Attachment number 2Page 3 of 8 Attachment number 2Page 4 of 8 Attachment number 2Page 5 of 8 Attachment number 2Page 6 of 8 Attachment number 2Page 7 of 8 Attachment number 2Page 8 of 8 Engineering Services Committee Meeting 10/11/2010 1:10 PM Motion to authorize condemnation Department:Law Department Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer, Phase 2-B Project, PIN: 128-0-032-00-0, 2923 Old Tobacco Road. Background:The City has been unable to reach an agreement with Phillip L. Holiday and Aleks B. Holiday, and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 395 square feet of permanent easement and 856 square feet of temporary easement. The appraised value is $284.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: General Ledger 2841043420-5411120 Job Ledger No. 80250203-5411120 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 2 Attachment number 1Page 2 of 2 Engineering Services Committee Meeting 10/11/2010 1:10 PM Property Condemnation –Permanent Easement and Temporary Easement – Department:Law Caption:Motion to authorize condemnation to acquire title of a portion of property for permanent easement and temporary easement for the 50202 Horsepen Sanitary Sewer, Phase 2-B Project, PIN: 128-0-172-00-0, 2857 Tobacco Road. Background:The City has been unable to reach an agreement with Mr. Ben Z. Abdeltif, and therefore seeks to acquire title through condemnation. In order to proceed and avoid further project delays, it is necessary to condemn a portion of subject property. The required property consists of 204 square feet of temporary easement. The appraised value is $51.00. Analysis:Condemnation is necessary in order to acquire the required property. Financial Impact:The necessary costs will be covered under the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: Commission Meeting October 19, 2010. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Attachment number 2Page 1 of 1 Engineering Services Committee Meeting 10/11/2010 1:10 PM RSCO Commissioning Department:Public Services Department - Facilities Mamangement Division Caption:Approve the Program Manager's recommendation to select Total Systems Commissioning, Inc. as the Commissioning Agent for the Augusta, Georgia Sheriff’s Office Building for a lump sum price of $28,850.00. Background:During the Procurement of the Design Services and Construction Manager at Risk, a Request for Bids was sent out for Commissioning Services for the Augusta, Georgia Sheriff’s Office Building. Analysis:Six (6) Bids were received on September 21, 2010 for the Commissioning Services. After careful review and analysis of the received bids it was determined that Total Systems Commissioning, Inc. had the lowest responsible and responsive bid at $28,850.00. Financial Impact:The $28,850.00 bid from Total Systems Commissioning, Inc. is within the budgeted amount for this scope of work. Alternatives:1. Approve the recommendation from the Program Manager to award the contract for Commissioning Services for the Sheriff’s Office Building to Total Systems Commissioning, Inc. for an amount of $28,850.00 2. Reject all bids received for Commissioning Services for the Sheriff’s Office Building and rebid the Commissioning Services. Recommendation:#1. Approve the recommendation from the Program Manager to award the contract for Commissioning Services for the Sheriff’s Office Building to Total Systems Commissioning, Inc. for an amount of $28,250.00. Funds are Available in the Following Accounts:GL 328-03-1130 JL 210-351-003 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 5 Attachment number 1Page 2 of 5 Attachment number 1Page 3 of 5 Attachment number 1Page 4 of 5 Attachment number 1Page 5 of 5 Invitation To Bid Sealed bids will be received at this office until 11:00 a.m. Tuesday, September 21, 2010 for furnishing: Bid Item #10-122 Commissioning Services for Sheriff’s Office Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 706-821-2422 Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular business hours at the offices of Augusta, GA Procurement Department. All questions must be submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, September 7, 2010 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the envelope. Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. Disadvantage Business Enterprise (DBE) Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program for Augusta funded projects, as a Federal Court has entered an Order enjoining the Race-Based portion of Augusta’s DBE Program. Instead Augusta operates a Local Small Business Opportunity Program. However, for various projects utilizing the expenditure of State or Federal funds, Augusta enforces DBE requirements and/or DBE goals set by the Federal and/or State Agencies in accordance with State and Federal laws. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle August 12, 19, 26, September 2, 2010 Metro Courier August 18, 2010 cc: Tameka Allen Interim Deputy Administrator Mary Ann Gibbs Sheriff’s Office Gary Powell Sheriff’s Office Don Green Heery International Forest White Heery International Attachment number 2Page 1 of 1 VENDORS ATTACHMENT B BIDDERS FORM ADDENDUM TOTAL LUMP SUM TOTAL SYSTEMS COMMISSIONING 2020 HOWELL MILL RD STE C BOX 309 ATLANTA GA 30318 YES YES YES $28,850.00 ENERGY ACE 160 CLAIREMONT AVENUE STE 600 DECATUR GA 30030 YES YES YES $29,000.00 APOLLO BBC 5116 BISSONETT BELLAIR TX 77401 YES YES YES $34,500.00 WORKING BUILDING 4501 CIRCLE 75 PKWY STE B 2200 ATLANTA GA 30339 YES YES YES $49,000.00 BAY TO BAY BALANCING, INC. 14819 N 12TH STREET LUTZ, FL 33549-3508 YES YES YES $84,900.00 EMC ENGINEERS, INC. 4550 N POINT PKWY, STE 300 ALPHARETTA, GA 30022 COMMISSIONING & GREEN BLDG SOLUTION 3075 BRECKINRIDGE BLVD STE 480 DULUTH GA 30096 CRANSTON ENGINEERING GROUP 452 ELLIS STREET AUGUSTA GA 30901 HANSON 720 N MAITLAND AVE STE C MAITLAND FL 32751 HARRINGTON GROUP 3055 BRECKINRIDGE BLVD. DULUTH, GA 30096 IPS 2500 GATEWAY CENTRE BLVD STE 500 MORRISVILLE NC 27560 JOHN SEARCY & ASSOCIATES INC 2700 UNIVERSITY BLVD W STE B-4 JACKSONVILLE FL 32217 KLG JONES, LLC 209 BURGESS STREET GREER, SC 29651 NEWCOMB & BOYD 303 PEACHTREE CTR AVE NE STE 525 ATLANTA GA 30303 PB AMERICA 1510 HANGER ROAD STE A AUGUSTA GA 30906 SH GROUP, INC. 900 CIRCLE 75 PARKWAY ATLANTA, GA 30339 SYSTEMWORCX, LLC 5317 OLD BUSH RIVER ROAD, STE. A COLUMBIA, SC 29212 Bid Item #10-122 Commissioning Services for the City of Augusta - Sheriff's Office Bid Due: Tuesday, September 21, 2010 @ 11:00 a.m. Non-Compliant Improperly Notarized Page 1 of 1 Attachment number 3Page 1 of 1 Attachment number 4Page 1 of 3 Attachment number 4Page 2 of 3 Attachment number 4Page 3 of 3 Attachment number 5Page 1 of 2 Attachment number 5Page 2 of 2