HomeMy WebLinkAbout2010-09-27-Meeting Agendawww.augustaga.gov
Engineering Services Committee Meeting Commission Chamber- 9/27/2010- 1:05 PM
ENGINEERING SERVICES
1. Motion to approve a resolution creating street lighting districts.
Attachments
2. Approve Local Administered Project (Lap) Certification Agreement
between Augusta-Richmond County and Georgia Department of
Transportation (GDOT) as requested by AED.
Attachments
3. Motion to authorize condemnation to acquire title of property for right of
way for the Belair Hills Subdivision Project, (Parcel 134-0-004-00-0) 3968
Scott Street.
Attachments
4. Motion to approve installation of streetlights along Walton Way between
8th Street and 10th Street. Installation will be performed by Georgia Power
as requested by Traffic Engineering
Attachments
5. Approve Capital Project Budget number 324-041110-201824333 and
Supplemental Agreement Number One to Cranston Engineering Group, PC,
in the amount of $25,345.00 to provide detailed modeling analysis for the
Wrightsboro Road Widening, Phase I project. Funding is available in the
project engineering account for the Engineering Department.
Attachments
Engineering Services Committee Meeting
9/27/2010 1:05 PM
Engineering/Street Lighting
Department:Engineering/Traffic
Caption:Motion to approve a resolution creating street lighting districts.
Background:The Engineering Department has been petitioned by the citizens requesting
street lighting in their neighborhood pursuant to a 1971 Commission
Resolution authorizing the creating of Street Lighting Districts. The
petitioners agree to pay for all costs associated with the installation, ongoing
maintenance and energy.
Analysis:Currently, street lighting is non-existing in these areas. Street lighting has
been an effective measure to increase pedestrian and vehicular safety, assist
in crime prevention, and to promote businesses and community pride.
Financial Impact:Street Lighting Districts are funded by a self supporting fund. Street
Lighting charges vary based on the type lighting requested or required,
billable front footage, and light wattage and spacing. Costs for the subject
districts follow: Lighting District No. 75D Berckmans Hills $.45/ft
Alternatives:Approve Street Lighting District No. 75D
Recommendation:Approve Street Lighting District No. 75D
Funds are Available in
the Following
Accounts:
2760416105233111
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Department Traffic Engineering Section
507 Telfair Street
Augusta, Georgia 30901
Georgia, Richmond County:
A petition has been filed with the Board of Commissioners of
Richmond County, Georgia for the installation and maintenance of
street lights in Street Light District No. 75D Berckman Hills.
Street Lighting District No. 75D consists of a part of Ashland
Drive and Boy Scout Road. Reference: Richmond County GA Tax Map
18-3; parcels 67-73. Tax Map 18-4; parcels 1,2,15,26.01,27. Tax
Map 25-2 parcels 1-9, 15-18, 22. Same to be installed and the
annual service charge to be assessed against the abutting
property. Said petition has been set for hearing before the Board
of Commissioners at ___________________o'clock
______________________in room 806 Municipal Building, 530 Greene
Street, Augusta, Georgia. All persons whose interest are affected
by the proposed installation of street lights are hereby notified
to appear in person or by attorney at said time and place and
present such objection or evidence herein as their interest
require.
This _______day of ________________, 20______.
____________________Chairman
AUGUSTA-RICHMOND COUNTY
COMMISSION-COUNCIL
RICHMOND COUNTY, GEORGIA
Attachment number 1Page 1 of 5
SREET LIGHTING RESOLUTION
A resolution providing for the installation of street lights
and the assessment of the annual cost of maintaining and
operating said street lights against abutting property.
WHEREAS a resolution was adopted by the Board of
Commissioners of Richmond County, Georgia, on the 19th day of
October, l971, authorizing creation of certain street light
districts in Richmond County pursuant to Constitutional Amendment
(GA. Laws 1970, Vol. l, page 1097); and affected by the
hereinafter described improvements have petitioned the Board of
Commissioners of Richmond County, Georgia, for the installation of
street lights.
NOW, THEREFORE, BE IT RESOLVED, by the Commission-Council of
Richmond County, Georgia, as the governing body of said County,
that there be and there is hereby created and established within
the are area of Richmond County, Street Light District No. 75D,
for the purpose of building, erecting, establishing, maintaining
and operating street lights and lamps for the illumination of the
public streets, roads, sidewalks and ways therein, as more
Particularly shown and delineated on map entitled "Street Light
District No. 75D, which map is attached hereto and made a part of
this resolution by reference; and
BE IT FURTHER RESOLVED that the boundaries of said district
as enumerated on said map be and the same are hereby established
as shown and delineated on said map as full and complete as if the
full legal description of the courses, distances and boundaries of
said district are fully set forth herein.
Attachment number 1Page 2 of 5
BE IT FURTHER RESOLVED that the annual cost and charges for
the maintenance and operation of said street lights shall be at a
rate of $.45 per front foot per year and shall be a lien upon the
abutting property annually and continuing each year until all
annual charges have been paid.
IT IS ORDERED that a copy of this resolution, together with a
copy of said map be transmitted to the Tax Commissioner of
Richmond County, for the collection of any and all taxes and/or
service charges which may be imposed against any businesses,
residents and property served by said facilities.
Adopted by the Board of Commissioners of Richmond County,
Georgia, this ___________day of ______________, 20_____.
____________________________
Mayor, Commission-Council
Richmond County, Georgia
Attest:
______________________
Clerk
Attachment number 1Page 3 of 5
AJENDA ITEM _________
EDITION _____________
Date: September 16, 2010
To: Hon. Deke Copenhaver, Mayor
Members of Commission
Chairman, Engineering Services Committee
Through: Abie L. Ladson, P E Director, Engineering Dept.
Through: Fred Russell, Administrator
From: Steven J. Cassell, PE, PTOE,
Assist. Director²Traffic Engineering
Subject: Petitioned Street Lighting Districts
File Reference: 09-005E (A)
CAPTION: Recommend approval of resolution creating street
lighting districts.
BACKGROUND: The Engineering Department has been petitioned by
the citizens requesting street lighting in their neighborhood
pursuant to a 1971 Commission Resolution authorizing the
creating of Street Lighting Districts. The petitioners agree
to pay for all costs associated with the installation, ongoing
maintenance and energy.
ANALYSIS: Currently, street lighting is non-existing in these
areas. Street lighting has been an effective measure to
increase pedestrian and vehicular safety, assist in crime
prevention, and to promote businesses and community pride.
FINANCIAL IMPACT: Street Lighting Districts are funded by a
self supporting fund. Street Lighting charges vary based on the
type lighting requested or required, billable front footage, and
light wattage and spacing. Costs for the subject districts
follow:
Lighting District No. 75D Berckmans Hills
Attachment number 1Page 4 of 5
AGENDA ITEM _______
EDITION _______
September 16, 2010
Page 2
REQUESTED AGENDA DATE: Committee Meeting:
Commission Meeting:
DEPARTMENT FUNDS ARE AVAILABLE IN THE
DIRECTOR ACCOUNTS:
2760416105233111/Legal Advertising
ADMINISTRATOR: FINANCE:
SJC/ALL/PJ
Cc: Charles Gifford
Agenda File
Traffic Engineering File
Attachment number 1Page 5 of 5
Engineering Services Committee Meeting
9/27/2010 1:05 PM
Local Administered Project (Lap) Certification Agreement
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve Local Administered Project (Lap) Certification Agreement
between Augusta-Richmond County and Georgia Department of
Transportation (GDOT) as requested by AED.
Background:According to Federal Highway Administration (FHWA), Locally
Administered Projects (LAP) by cities and counties in 45 States across the
nation are estimated to involve $6-$8 billion in Federal-aid contracts.
Nearly 25% of the national Federal-Aid program is now administered by
local public agencies and in Georgia’s Statewide Transportation
Improvement Program 20.86% is currently shown as locally administered
projects. The purpose of the agreement is to authorize qualified Local
Public Agencies (LPA) to manage certain core activities for Federal-aid
funded projects under federal and state guidelines. GDOT stewardship
includes the responsibility to assure local projects meet or exceed all
applicable Federal and State laws, standards and requirements.
Analysis:AED is qualified and experienced to manage federal and state projects and is
currently managing the following FHWA/GDOT projects: 1. Alexander
Drive 2. St. Sebastian Way/Greene St./15th Street 3. Windsor Spring Rd.,
Section IV 4. Windsor Spring Rd., Section V 5. Wrightsboro Rd.
Improvements
Financial Impact:No financial impact.
Alternatives:1) Approve Local Administered Project (Lap) Certification Agreement
between Augusta-Richmond County and Georgia Department of
Transportation (GDOT) as requested by AED. 2) Do not approve project.
Recommendation:APPROVE ALTERNATIVE ONE
Funds are Available in
the Following
Accounts:
NO FUNDING REQUIRED.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 3
Attachment number 1Page 2 of 3
Attachment number 1Page 3 of 3
Engineering Services Committee Meeting
9/27/2010 1:05 PM
Property Condemnation - Right of Way, Keisha Martin, property owner, Belair Hills Subdivision Improvement Project
Tax Map 51, Parcel 52; 3968 Scott Street Augusta ARC Project No 323-04-201823332
Department:Law Department
Caption:Motion to authorize condemnation to acquire title of property for right of
way for the Belair Hills Subdivision Project, (Parcel 134-0-004-00-0) 3968
Scott Street.
Background:Despite repeated efforts, the City has been unable to reach an agreement
with the property owner and therefore seeks to acquire title through
condemnation. In order to proceed and avoid further project delays, it is
necessary to condemn subject property. The required property consists of
42,120 square feet of right of way. The appraised value is
$30,000.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: GL 324-
04-1110-54.11120 JL 2038243335-54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
9/27/2010 1:05 PM
Street Lighting 9/2010
Department:Engineering/Traffic
Caption:Motion to approve installation of streetlights along Walton Way between 8th
Street and 10th Street. Installation will be performed by Georgia Power as
requested by Traffic Engineering
Background:This project will upgrade the street lights along the frontage of the City’s
new Judicial Center as well as close an existing gap in the city’s
streetlighting along Walton Way that currently exists between 8th Street and
9th Street.
Analysis:Upgrade will improve pedestrian and roadway lighting along Walton Way.
Financial Impact:Based on the proposal provided by Georgia Power, the cost of installation is
$64,500.
Alternatives:1) Approve the proposed supplement. 2) Do not approve.
Recommendation:Approve option 1.
Funds are Available in
the Following
Accounts:
276-041610-5414410
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
9/27/2010 1:05 PM
Wrightsboro Road Widening
Department:Engineering
Caption:Approve Capital Project Budget number 324-041110-201824333 and
Supplemental Agreement Number One to Cranston Engineering Group, PC,
in the amount of $25,345.00 to provide detailed modeling analysis for the
Wrightsboro Road Widening, Phase I project. Funding is available in the
project engineering account for the Engineering Department.
Background:Phase I of the Wrightsboro Road Widening Project was part of SPLOST
Phase IV and called for traffic operational improvements along Wrightsboro
Road between Augusta West Parkway and Marks Church Road. The area
covered by this project is adjacent to Augusta Mall, and I-520 and is
essential to the regional mobility of this area. Therefore, as concepts have
been developed, an important tool for evaluating the effects of specific
improvements is through simulation modeling. The additional modeling for
this project will include the existing, build year and design year scenarios
and used to analyze proposed intersection and interchange modifications in
the area.
Analysis:The additional modeling for the interchange corridor will provide integral
analysis and evaluation as well as serving as a visual aid during public
hearings on the project.
Financial Impact:Funds are available in the project engineering 324-041110-5212115-
201824333 upon Commission’s approval.
Alternatives:1)Approve Capital Project Budget number 324-041110-201824333 and
Supplemental Agreement Number One to Cranston Engineering Group, PC,
in the amount of $25,345.00 to provide detailed modeling analysis for the
Wrightsboro Road Widening, Phase I project. Funding is available in the
project engineering account for the Engineering Department. 2) Do not
approve and cancel project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5212115/201824333-5212115
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized for CPB# 324-041110-201824333. This project is
for Wrightsboro Road Widening, Phase I design cost associated with traffic
operational improvements along Wrightsboro Road between Augusta West
Parkway and Marks Church Road. This authorization is for Engineering
associated with the said project, in the total amount of $25,345.00 to be
funded by the Special 1 % Sales Tax, Phase IV to provide detailed modeling analysis
on the project for Supplemental Agreement Number One.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 2,782,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
By Basin By District
Raes Creek $2,782,000 7th $2,782,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 9.16.2010
Attachment number 1Page 1 of 2
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-201824333 $2,782,000 $0 $2,782,000
TOTAL SOURCES: $2,782,000 $0 $2,782,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824333 $398,000 $0 $398,000
SA #1: Cranston Eng/PB Americas, Inc. $25,345
ADVERTISING
324-04-1110-5233119-201824333 $2,000 $0 $2,000
CONTINGENCYCONTINGENCY
324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000
TOTAL USES: $2,782,000 $0 $2,782,000
2 of 2 9.16.2010
Attachment number 1Page 2 of 2
(SA01 – For changes more than $20,000) September 2010
AUGUSTA, GEORGIA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Please do not process this document. Once approved by the Commission, the original
will be sent to Clerk of Commission for execution. For information reference this
request contact Shelette @ ext 5070.
Project No. 324-041110-201824333
Supplemental Agreement No.1
PO: 179102
WHEREAS, We, “Cranston Engineering Group” Consultant, entered into a contract with
Augusta-Richmond County on “April 1, 2010”, for engineering design services associated with
the “Wrightsboro Rd. Widening Phase I ”, Project No. 324-041110-201824333, File Reference
No. 10-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not
covered by the scope of the original contract, we desire to submit the following Supplemental
Agreement to-wit:
Engineering Services to provide detailed modeling analysis
For the Wrightsboro Road Widening, Phase I
It is agreed that as a result of the above described modification the contract amount is
increased by $25,345.00 from $196,430.00 to a new total of $221,775.00
Any modifications to submittal dates shall be as identified in the attached proposal. This
agreement in no way modifies or changes the original contract of which it becomes a part,
except as specifically stated herein.
NOW, THEREFORE, We, “Cranston Engineering Group”, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that
this Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect,
except insofar as it might be modified by this Supplemental Agreement.
This day of , 2010.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Fred Russell, Administrator
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST:
Title:
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 2
Attachment number 3Page 2 of 2