HomeMy WebLinkAbout2010-07-26-Meeting Agenda
Engineering Services Committee Meeting Commission Chamber- 7/26/2010- 12:40 PM
ENGINEERING SERVICES
1. Approve the award of a contract in the amount of $824,000.00 to Technical
Services Audio Visual (TSAV) for Bid item #10-082; Audio Visual for the
new Augusta Judicial Center and John Ruffin Courthouse.
Attachments
2. Approve Construction Change Order 2 to Eagle Utility Contracting in the
amount of $195,859.50 in PO P172103, for construction to be performed for
Design CO 4, 5, and 6 for this project.
Attachments
3. Approve Change Order No. 25 in the amount of $29,852.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
Including this Change Order, the new total contract amount will be $
33,886,360.00.
Attachments
4. Discuss the conversion dam on the Canal. (Requested by Commissioner
Bowles)
Attachments
5. Discuss maintenance and upkeep of detention ponds and storm drains.
(Requested by Commissioner Jackson)
Attachments
6. Approve award of subject Construction Contract to Mabus Brothers
Construction Co., Inc. in the amount of $354,680.82. Subject to receipt of
signed contracts and proper bonds as requested by AED.
Attachments
7. Motion to approve an Option for the purposes of acquiring an easement
between JJGH General Partnership, as owner, and Augusta, Georgia, as
optionee, in connection with the Marvin Griffin Road Improvement Project,
(212 sq. ft.) more or less; and (248 sq. ft.) of permanent drainage easement,
more or less; and (1,732 sq. ft.) of temporary construction easement from
the property located at: 1520 Marvin Griffin Road, private, at the purchase
price of $400.00.
Attachments
8. Approve Capital Project Budget Change Number Seven (CPB 323-041110-
299823999) for the Augusta County Regional Flood Control Feasibility
Study in the amount of $157,000 to be funded from SPLOST Phase III
Recapture as requested by the Engineering Department.
Attachments
9. Motion to approve an Option for the purposes of acquiring a
Temporary easement between R. Brian Lewis, as owner, and Augusta,
Attachments
www.augustaga.gov
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (4,211 sq. ft.) of temporary construction easement
more or less from the property located at: 1799 Marvin Griffin Road,
private, at the purchase price of $295.00.
Engineering Services Committee Meeting
7/26/2010 12:40 PM
AJC - Award AV Contract
Department:Public Services Department - Facilities Management Division
Caption:Approve the award of a contract in the amount of $824,000.00 to Technical
Services Audio Visual (TSAV) for Bid item #10-082; Audio Visual for the
new Augusta Judicial Center and John Ruffin Courthouse.
Background:Bids were solicited and received from five (5) firms and each proposal was
deemed to be compliant with the bid specifications. Heery analyzed the
proposals submitted and contacted the low bidder, Technical Services Audio
Visual and verified that their proposal was based on the scope of work
indicated in the bid documents. This was confirmed in a conference call
with the Architect, the AV Consultant, and the Electrical Engineer.
Technical Services Audio Visual also submitted several bid alternates for
On-Site and Remote Maintenance Services. It is our understanding that
these alternates may be considered at a later date to be funded in the
Operations and Maintenance budgets for the facility and not as a capital
expenditure. We recommend postponing a decision on this since these
services cannot be purchased using SPLOST funds.
Analysis:The Audio-Visual is required in the Judicial Center to provide Audio-Visual
equipment in each of the new courtrooms. This is the low bid.
Financial Impact:The low bidders' proposal is lower than the budget that was setup for this
scope of work on the Judicial Center. The total cost of the Audio Visual bid
is $824,000.00 from Technical Services Audio Visual.
Alternatives:1. Approve the award of a contract in the amount of $824,000.00 to
Technical Services Audio Visual (TSAV) for Bid item #10-082; Audio
Visual for the new Augusta Judicial Center and John Ruffin Courthouse. 2.
Reject the submitted low bid.
Recommendation:Approve the award of a contract in the amount of $824,000.00 to Technical
Services Audio Visual (TSAV) for Bid item #10-082; Audio Visual for the
new Augusta Judicial Center and John Ruffin Courthouse.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120/5212999;
JL – 209251104/5212999
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Procurement.
Information Technology.
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, June 4, 2010 for furnishing:
Bid Item #10-082 Audio Visual for Judicial Center for Public Services Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Monday, May 24, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but
rather pursuant to its code of ordinances, this local government operates instead a Local
Small Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 29 May 6, 13, 20, 2010
Metro Courier May 5, 2010
cc: Fred Russell Administrator
Tameka Allen Interim Deputy Administrator
Don Greene Heery International
Steve Kimsey Heery International
Marion L. Johnson Heery International
Attachment number 2
Page 1 of 1
Item # 1
Attachment number 3
Page 1 of 6
Item # 1
Attachment number 3
Page 2 of 6
Item # 1
Attachment number 3
Page 3 of 6
Item # 1
Attachment number 3
Page 4 of 6
Item # 1
Attachment number 3
Page 5 of 6
Item # 1
Attachment number 3
Page 6 of 6
Item # 1
Attachment number 4
Page 1 of 2
Item # 1
Attachment number 4
Page 2 of 2
Item # 1
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Approve construction contract Change Order Two for the Horsepen 2B Sanitary Sewer Project.
Department:Tom Wiedmeier, P.E., Director Augusta Utilities Department
Caption:Approve Construction Change Order 2 to Eagle Utility Contracting in the
amount of $195,859.50 in PO P172103, for construction to be performed for
Design CO 4, 5, and 6 for this project.
Background:Augusta Utilites Department is in the process of constructing the Horsepen
2B Sanitary Sewer Project. Due to several unsewered pocket areas in
proximity of the current project, it became necessary to design sanitary
sewer mains and services for access by the affected property owners in
subject unsewered pocket areas. Carrington/Fairington unsewered pocket
was designed by Johnson Laschober and Associates (JLA) under design
Change Order 4 for the Horsepen Project. It will service five homes with
sanitary sewer service which couldn’t be served from the front of Fairington
Drive and Carrington Drive. Crest Drive unsewered pocket, also designed
by JLA under design Change Order 5 will service five homes which
couldn’t be serviced from the front of Crest Drive. Change Order 6 designed
by JLA will provide twenty-six sanitary sewer services to properties to
include a strip mall and a number of townhomes off Old Tobacco Road.
Analysis:This additional sanitary sewer construction for Carrington/Fairington under
Design CO 4 and Crest Drive Offsite under Design CO 5, are a result of
delaying the work so it could be constructed under the current Horsepen 2B
Project. Abbott Strip Mall sanitary sewer service under Design CO 6, was
requested to be provided with sanitary sewer service as per a request from
the District’s Commissioner and directed to be designed and constructed by
the Utility Department Director, along with the build out of the sanitary
sewer line to include sanitary sewer service to the townhouses on Old
Tobacco Road. This Construction Change Order 2 will incorporate the three
subject design change orders into one construction change order.
Financial Impact:The Construction Change Order 2 funding will be in account 510043420-
5425210/80250203-5425210 for $100,000 and 509043420-
5425210/80250203-5425210 for the additional $95,859.50.
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends the Commission approve
construction contract deductive Change Order Two in the amount of
$195,859.50.
Funds are Available in
Cover Memo
the Following
Accounts:
510043420-5425210/80250203-5425210 for $100,000 and 509043420-
5425210/80250203-5425210 for the additional $95,859.50.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
7/26/2010 12:40 PM
CBWDC McKnight Change Order No.25
Department:Public Services Department - Facilities Management Division
Caption:Approve Change Order No. 25 in the amount of $29,852.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
Including this Change Order, the new total contract amount will be $
33,886,360.00.
Background:The current $33.86M Contract with McKnight Construction to construct
additions to the Detention Center was approved by the Commission on
November 5, 2008, and significantly altered by the addition of the Female
Pod (Change Order No. 1) shortly thereafter. Subsequently, additional
Change Orders have been approved since that time, necessary for on-going
construction and enhanced functionality of the Webster Detention Center.
This Change Order enhances the project as follows: Provides enclosed
cabinets for detention electronic equipment, as requested by the
Owner. Concerns have been expressed by the Owner about the electronic
equipment being under a required sprinkler head and the possibility of water
damage that might occur to the equipment in the event that the sprinkler
head is activated, particularly an accidental activation.
Analysis:This Change Order consists of one item, recommended as noted: proved
enclosure cabinets for detention electronic equipment, as requested by the
Owner. TOTAL OF CHANGE ORDER No.25 IS $29,852.00 Upon
approval of this Change Order, total spending on project Change Orders
would be at 50% of the contingency budget or 3.3% of the initial, total
construction budget, which is well within budget and industry standards for
a detention center of this complexity. (Note Change Order No.1 is not
included in these calculations).
Financial Impact:This Change Order will increase McKnight’s Construction Contract amount
by $29,852.00. The Change Order will be funded by the project’s
construction Change Order Contingency, which retains ample funds for
future, unforeseen changes.
Alternatives:1. Approve Change Order No.25 in the amount of $29,852.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
Including this Change Order, the new total contract amount will be
$33,886,360.00. 2. Do not approve.
Recommendation:
#1. Approve Change Order No.25 in the amount of $29,852.00 to the
Construction Contract for the Webster Detention Center (WDC) Expansion.
Including this Change Order, the new total contract amount will be
Cover Memo
$33,886,360.00.
Funds are Available in
the Following
Accounts:
Jail Expansion: GL 325-05-1130/206351101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Attachment number 2Page 1 of 10
Attachment number 2Page 2 of 10
Attachment number 2Page 3 of 10
Attachment number 2Page 4 of 10
Attachment number 2Page 5 of 10
Attachment number 2Page 6 of 10
Attachment number 2Page 7 of 10
Attachment number 2Page 8 of 10
Attachment number 2Page 9 of 10
Attachment number 2Page 10 of 10
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Conversion Dam
Department:Clerk of Commission
Caption:Discuss the conversion dam on the Canal. (Requested by Commissioner
Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Detention Ponds and Storm Drains Upkeep
Department:Clerk of Commission
Caption:Discuss maintenance and upkeep of detention ponds and storm drains.
(Requested by Commissioner Jackson)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Old Savannah Road/Twiggs Street Improvements - Phase I- Contract Award
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve award of subject Construction Contract to Mabus Brothers
Construction Co., Inc. in the amount of $354,680.82. Subject to receipt of
signed contracts and proper bonds as requested by AED.
Background:The existing Old Savannah Road/Twiggs Street surface is currently in poor
condition and requires immediate repair. It was the recommendation of the
Augusta-Richmond County Engineering Department to separate this project
into two phases, and move forward with Phase I in 2009. Phase I consists of
milling, resurfacing, pavement stripping, and conducting repair and
maintenance on selected storm drainage systems, and curb and gutter. Phase
I will address the immediate needs along the corridor.
Analysis:Bids were received on June 25, 2010 with Mabus Brothers Construction Co.,
Inc., being the low bidder. The bid results are as follow: CONTRACTORS
BID 1. Mabus Brothers Construction Co., Inc. $354,680.82 2. Reeves
Construction Co., Inc. $357,019.70 3. Beams Contracting, Inc. $388,250.06
4. L-J, Inc. $620,711.88 It is the Engineering Department recommendation
to award this project to the low bidder, Mabus Brothers Construction Co.,
Inc. subject to receipt of proper bonds.
Financial Impact:Funds are available in the project construction budget upon Commission
approval.
Alternatives:1) Approve award of Construction Contract to Mabus Brothers Construction
Co., Inc. In the amount of $354,680.82 for the Old Savannah Road/Twiggs
Street Improvements - Phase I, Subject to receipt of signed contracts and
proper bonds as requested by AED. 2) Do not approve project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-041110-5414110/296823220-5414110
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 323-041110-296823220. This addresses the immediate needs
and is the Phase I portion to consist of milling, resurfacing, pavement stripping, and conducting
repair and maintenance on selected storm drainage systems, and curb and gutter.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,060,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Oates Creek & Phinizy Swamp 2,060,000$ 2nd 2,060,000$
CPB# 323-041110-296823220
CAPITAL PROJECT BUDGET
OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS
PHASE I
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this xecution. For information reference this xecution. For information reference this xecution. For information reference this
Oates Creek & Phinizy Swamp 2,060,000$ 2nd 2,060,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Mayor, Deke Copenhaver
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this xecution. For information reference this xecution. For information reference this xecution. For information reference this
1 of 2 2.19.09
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia CPB# 323-041110-296823220
CAPITAL PROJECT BUDGET
OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS
PHASE I
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-0000000-000000000 ($1,431,000) $0 ($1,431,000)
323-00-0000-0000000-000000000 ($629,000) $0 ($629,000)
TOTAL SOURCES:($2,060,000) $0 ($2,060,000)
USE OF FUNDS
ADVERTISING
323-04-1110-5233119-296823220 $2,000 $0 $2,000
ENGINEERING
323-04-1110-5212115-296823220 $136,000 $119,791 $255,791
RIGHT OF WAY RIGHT OF WAY
323-04-1110-5411120-296823220 $85,000 $0 $85,000
CONSTRUCTION
323-04-1110-5414110-296823220 $1,670,000 0 $1,670,000
CONTINGENCY
323-04-1110-6011110-296823220 $167,000 ($119,791) $47,209
TOTAL USES: $2,060,000 $0 $2,060,000
2 of 2 2.19.09
Attachment number 1Page 2 of 2
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, June 22, 2010 for furnishing:
Bid Item #10-131 Old Savannah Road/Twiggs Street Improvements Project for
Engineering Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Imaging Technologies. The fees for the plans
and specifications which are non-refundable is $100.00
Documents may also be examined during regular business hours at the F. W. Dodge Plan Room, 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.itrepro.com) at no charge through Imaging Technologies (706 724-7924) beginning Thursday, May 13,
2010. Bidders are cautioned that submitting a package without Procurement of a complete set are likely to
overlook issues of construction phasing, delivery of goods or services, or coordination with other work that is
material to the successful completion of the project. Bidders are cautioned that sequestration of documents
through any other source is not advisable. Acquisition of documents from unauthorized sources places the
bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, June 4, 2010 @ 10:00 a.m. in the Procurement
Department – Room 605. All questions must be submitted in writing to the office of the Procurement
Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be received by
mail or hand delivered. All questions are to be submitted in writing by Tuesday, June 8, 2010 by 5:00
p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted along with the bidders’ qualifications; a 100% performance bond
and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but rather
pursuant to its code of ordinances, this local government operates instead a Local Small Business
Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle May, 13, 20, 27, June 3, 2010
Metro Courier May 19, 2010
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering
Hameed Malik Engineering
Attachment number 2Page 1 of 1
Ve
n
d
o
r
s
:
Bl
a
i
r
C
o
n
s
t
r
u
c
t
i
o
n
P.
O
.
B
o
x
7
7
0
Ev
a
n
s
,
G
A
3
0
8
0
9
Re
e
v
e
s
C
o
n
s
t
r
u
c
t
i
o
n
P.
O
.
B
o
x
1
1
2
9
Au
g
u
s
t
a
,
G
A
3
0
9
0
3
Tr
a
k
S
o
u
t
h
C
i
v
i
l
11
9
0
I
n
t
e
r
s
t
a
t
e
P
k
w
y
Au
g
u
s
t
a
,
G
A
3
0
9
0
9
Be
a
m
s
C
o
n
t
r
a
c
t
i
n
g
23
3
5
A
t
o
m
i
c
R
d
.
Be
e
c
h
I
s
l
a
n
d
,
S
C
29
8
4
2
Ma
b
u
s
B
r
o
t
h
e
r
s
92
0
M
o
l
l
y
P
o
n
d
R
d
.
Au
g
u
s
t
a
,
G
A
3
0
9
0
1
L-
J
I
n
c
22
0
S
t
o
n
e
b
r
i
d
g
e
Co
l
u
m
b
i
a
,
S
C
29
2
1
0
At
t
a
c
h
m
e
n
t
B
Ye
s
Y
e
s
Y
e
s
Y
e
s
Bi
d
B
o
n
d
Ye
s
Y
e
s
Y
e
s
Y
e
s
Ad
d
e
n
d
u
m
1
Ye
s
Y
e
s
Y
e
s
Y
e
s
Bi
d
A
m
o
u
n
t
$3
5
7
,
0
1
9
.
7
0
$
3
8
8
,
2
5
0
.
0
6
$
3
5
4
,
6
8
0
.
8
2
$
6
2
0
,
7
1
1
.
8
8
Bi
d
I
t
e
m
#
1
0
-
1
3
1
Ol
d
S
a
v
a
n
n
a
h
R
o
a
d
/
T
w
i
g
g
s
S
t
r
e
e
t
I
m
p
r
o
v
e
m
e
n
t
s
P
r
o
j
e
c
t
Fo
r
t
h
e
C
i
t
y
o
f
A
u
g
u
s
t
a
-
E
n
g
i
n
e
e
r
i
n
g
-
T
r
a
f
f
i
c
E
n
g
i
n
e
e
r
i
n
g
Bi
d
O
p
e
n
i
n
g
D
a
t
e
:
F
r
i
d
a
y
,
J
u
n
e
2
5
,
2
0
1
0
a
t
1
1
:
0
0
a
.
m
.
Pa
g
e
1
o
f
1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 1
Attachment number 5Page 1 of 2
Attachment number 5Page 2 of 2
Attachment number 6Page 1 of 1
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring an easement
between JJGH General Partnership, as owner, and Augusta, Georgia, as
optionee, in connection with the Marvin Griffin Road Improvement Project,
(212 sq. ft.) more or less; and (248 sq. ft.) of permanent drainage easement,
more or less; and (1,732 sq. ft.) of temporary construction easement from
the property located at: 1520 Marvin Griffin Road, private, at the purchase
price of $400.00.
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5212122 296823603-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Regional Flood Control Feasibility Study - 2010
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve Capital Project Budget Change Number Seven (CPB 323-041110-
299823999) for the Augusta County Regional Flood Control Feasibility
Study in the amount of $157,000 to be funded from SPLOST Phase III
Recapture as requested by the Engineering Department.
Background:On November 3, 1999 the Commission authorized execution of an
agreement with the US Army Corps’ of Engineers to perform a Flood
Control Feasibility Study for the Rocky Creek, Augusta Canal, Phinizy
Swamp and Raes Creek Drainage Basins.
Analysis:The Phase I report that includes Rocky Creek and Augusta Canal Basin is
completed and will soon be distributed for public review. Phase 2 will focus
on additional work to be performed for the Raes Creek Basin. Completion of
the Phase 2 work will increase the total study estimated cost by $314,000
with the city’s share being $157,000.
Financial Impact:Funds in the amount of $157,000 are available in recapture and or fund
balance to cover the County’s share of the additional funds needed to
complete the study.
Alternatives:Approve Capital Project Budget Change Number Seven (CPB# 323-041110-
299823999) for the Augusta County Regional Flood Control Feasibility
Study in the amount of $157,000 to be funded from SPLOST Phase III
Recapture/Fund Balance. 2) Do not approve and deny completion of the
study for the Raes Creek Basin.
Recommendation:Approve Alternative one.
Funds are Available in
the Following
Accounts:
Splost Phase III Recapture or fund balance
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
REGIONAL FLOOD CONTROL FEASIBILITY STUDY
CHANGE NUMBER SEVEN
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#324-04-299823999. This change authorizes additional
funds of $157,000 to provide surveying support requested by Corps of Engineers for the flood
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Rocky Creek Tributary No 1, Ph 1 $355,393
Special 1% Sales Tax, Phase III (Suburban)$861,116
Special 1% Sales Tax, Phase III(Urban)421,140
Special 1% Sales Tax, Phase I Recapture 19,500
Special 1% Sales Tax, Phase III Recapture $757,352
Special 1% Sales Tax, Phase III Recapture $182,348
Special 1% Sales Tax, Phase III Recapture $157,000
$2,753,849
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rocky Creek $355,393 1, 2, 3, 7
Raes Creek $870,852
Phinizy $512,116
Augusta Canal $858,488
CPB#323-041110-299823999
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
control study. This additional amount will be funded by SPLOST PHASE III Recapture.
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext 5070. Thanks xecution. For information reference this request contact engineering at ext 5070. Thanks xecution. For information reference this request contact engineering at ext 5070. Thanks xecution. For information reference this request contact engineering at ext 5070. Thanks
Augusta Canal $858,488
$2,753,849 $2,753,849
Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering at ext 5070. Thanks xecution. For information reference this request contact engineering at ext 5070. Thanks xecution. For information reference this request contact engineering at ext 5070. Thanks xecution. For information reference this request contact engineering at ext 5070. Thanks
1 of 4
June 23, 2010
Attachment number 1Page 1 of 4
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
REGIONAL FLOOD CONTROL FEASIBILITY STUDY
CHANGE NUMBER SEVEN
CPB#323-041110-299823999
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
ROCKY CREEK TRIBUTARY NO 1
321-04-1110/288821561 ($355,393)($355,393)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-0000000 ($861,116)($861,116)
SPECIAL 1% SALES TAX, PHASE III
327-04-1110-0000000 ($421,140)($421,140)
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($939,700) ($157,000) ($1,096,700)
SPECIAL 1% SALES TAX, PHASE III
321-04-1110-6011110-288821333 ($19,500)($19,500)
TOTAL SOURCES:($2,596,849) ($157,000) ($2,753,849)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-299823999 $2,577,349 $157,000 $2,734,349
ENGINEERING
321-04-1110-5212115-205821999 $19,500 $19,500
TOTAL USES:$2,596,849 $157,000 $2,753,849
2 of 4
June 23, 2010
Attachment number 1Page 2 of 4
3 of 4
June 23, 2010
Attachment number 1Page 3 of 4
4 of 4
June 23, 2010
Attachment number 1Page 4 of 4
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Engineering Services Committee Meeting
7/26/2010 12:40 PM
Temporary Easement
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring a
Temporary easement between R. Brian Lewis, as owner, and Augusta,
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (4,211 sq. ft.) of temporary construction easement
more or less from the property located at: 1799 Marvin Griffin Road,
private, at the purchase price of $295.00.
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5212122 296823603-5212122
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2