HomeMy WebLinkAbout2010-06-21-Meeting Agenda
Engineering Services Committee Meeting Commission Chamber- 6/21/2010- 1:00 PM
ENGINEERING SERVICES
1. Approve GEFA loan in the amount of $10,570,003.
Attachments
2. Approve the purchase of (2) front end loaders, with attachments, for the
Solid Waste Department off state contract SWC80773.
Attachments
3. Approve award of RFP #10-126, Janitorial Services for Solid Waste
Maintenance Building and Scale House to M & M Management Services,
Inc.
Attachments
4. Approve Change Number One and Change Order One to Georgia Carolina
Paving for the emergency repair to Skinner Mill Road approximately 1,300
feet west of Warren Bridge Road in the amount of $120,000.
Attachments
5. Extend the contract with Heery International, in association with Dukes
Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
total contract amount, which began in 2003, will increase $3,235,550.00 to
a revised estimated “not to exceed” contract amount of $10,317,906.00.
Attachments
6. Execute Easement Agreement with Georgia Power for new electrical
power service for the expansion at Webster Detention Center.
Attachments
7. Discuss a request for a grand jury review of the Augusta Utilities'
operations and management of the Highland Avenue and Hicks Water
Production Plants. (Requested by Commisioner Joe Bowles and Mayor
Pro Tem Alvin Mason)
Attachments
8. Authorize the Engineering Department to proceed with the design of a
regional storm water detention pond in Hyde Park and to apply for a $10
million low-interest loan through Georgia Environmental Facilities
Authority (GEFA) as well as to pursue additional funding through Georgia
Emergency Management Agency (GEMA) for both the Hyde Park and
Wilkerson Gardens Drainage Improvement Projects.
Attachments
9. Award to Lord & Company Bid Item #10-086, in the amount of
$88,700.00, which includes providing and installing the Bi-Directional
Amplifier to enhance radio service within the building for police radio
communications in the new Judicial Center.
Attachments
www.augustaga.gov
10. Approve having 0.10 acre (4,358 sq. ft.) of property on Tax Map 226,
Parcel 005-01, appraised on Lamar Road so that we can proceed with
condemnation and pave the road on the Paving Various Roads, Phase IX
project CPB# 324-041110-208824001. Funds are available in the project
Right of Way account.
Attachments
11. Approve a recommendation to name a bridge after the Reverend Henry
Benjamin Bady. (Requested by Commissioner Aitken)
Attachments
12. Consider a request to name an unnamed bridge in the Harrisburg area after
Dr. H. K. McKnight, Founder-Pastor Emeritus of Bible Deliverance
Temple. (Requested by Commissioner Aitken)
Attachments
13. Approve Capital Project Budget Change Number One 323-041110-
296823220 and SupplementalAgreement Two with Clark Patterson Lee in
the amount of $119,791.00 on the Old Savannah Road/Twiggs Street
Improvements project-Phase II. Funding is available in the project
contingency account to be transferred to the project engineering account.
Attachments
14. Approve the recapture and reallocation of SPLOST IV funds for the Public
Services Department and County Forces into Phase IV programmed
categories.
Attachments
15. Declare the Solid Waste Departments listed items as surplus and available
for sale through Fleet Management’s approved processes.
Attachments
16. Authorize the Engineering Department to apply for TIGER II
Discretionary grants to fully fund construction for Windsor Spring Road
Phase IV project, Willis Foreman Road to Tobacco Road, CPB#323-04-
299823766, and Wrightsboro Road project, Jimmie Dyess Parkway to I-
520, CPB#323-04-296823309.
Attachments
17. Approve Augusta-Richmond County Urban and Suburban Roadway
Resurfacing List – Phase II.
Attachments
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Approve GEFA loan for the Butler Creek I & II Sewer Projects
Department:Utilities, Thomas D. Wiedmeier, Director
Caption:Approve GEFA loan in the amount of $10,570,003.
Background:Project will begin at the JB Messerly WPCP and will extend to the recently
completed upgrade project near Lexington Drive. The proposed alignment
will follow the existing sanitary sewer trunk main along Butler Creek. The
project will consist of 26,000 linear feet of 48” diameter ductile iron sanitary
sewer pipe. Butler Creek Interceptor East (BCIE) is the lower section of the
Butler Creek Interceptor. The existing lower section BCIE is in poor
condition resulting in several structural pipe failures in recent months. The
BCI serves the growing sanitary sewer demands of the upper region of the
Fort Gordon Military Facility and following completion of the BCIE will
more effectively support their current and future expansions. An improved
BCI will also furnish needed sanitary sewer conveyance capacity for the
City of Grovetown in neighboring Columbia County to meet their current
needs and ongoing residential and commercial development. The BCI will
also strengthen service for northwest Augusta allowing continued
development in the Residential and Commercial areas. The area this
project will serve is approximately 25 square miles a population of over
400,000. The jobs created from this project are estimated to be 315 jobs
directly associated with the actual construction of the project and an
additional 85 jobs in a supportive nature (suppliers, local business, etc)
while contributing to the creating of positions in employment through future
development of the area and the industrial sector of Augusta. In October of
2009 the Commission approved AUD’s application to Georgia
Environmental Facilities Authority (GEFA) for funding of this project with
State Revolving Funds up to the full amount of the contract. On June 1,
2010 and May 4, 2010, respectively, the Commission approved awarding
the contracts for construction on the Butler Creek I & II projects. The GEFA
Board officially approved awarding the full amount of requested funding to
AUD in the form of a State Revolving Fund loan on March 23, 2010.
Analysis:The Butler Creek I & II projects are very much needed and all previous
bond funds have been encumbered for other projects. Therefore, the only
way to finance this project is through new debt. The GEFA Board awarded
all forgivable principal funding from the American Recovery and
Reinvestment Act earlier in 2009, however the Board officially approved
awarding the full amount of requested funding to AUD in the form of a State
Revolving Fund loan on March 23, 2010. The loan includes an origination
fee of 2%, a term of 20 years and an interest rate of 3%. Final loan
documents were received from GEFA on May 28, 2010, and are attached for
your review. In order to be able to get this item on the agenda in time to
meet Notice to Proceed requirements with the contractor, we submit this
Cover Memo
agenda item pending Legal Department approval of the loan documents.
Financial Impact:Funds for this project are subject to a loan fee of 2% ($211,400), a term of
20 years and an interest rate of 3%. The estimated monthly principal and
interest payments will be approximately $59,000. This agenda item also
requests approval of all budget adjustments required to record the initial
loan and fees, as well as principal and interest payments required in 2010
with offsetting budget adjustment to Fund Balance Appropriations.
Alternatives:No alternatives are recommended.
Recommendation:Augusta Utilities Department recommends (subject to loan document
approval by the Legal Department) that the Commission approve a GEFA
loan in the amount of $10,570,003, including an origination fee of 2%, a
term of 20 years and an interest rate of 3% for financing the Butler Creek I
& II Projects and all required budget adjustments.
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
6/21/2010 1:00 PM
Approve the Purchase of (2) Front End Loaders for the Solid Waste Department
Department:Solid Waste
Caption:Approve the purchase of (2) front end loaders, with attachments, for the
Solid Waste Department off state contract SWC80773.
Background:The Solid Waste Department currently uses a Cat 980 front end loader for
grinding mulch and loading trucks which is too large for this task. It became
too large back in 2005, when the department downsized the size of grinder
that it operates. The grinder was downsized to match the amount of
materials received, as well as reduce operations cost by owning a smaller
machine. At that point, the Cat machine was still under lease and it was not
cost effective to replace that asset. The Hyundai HL 740 front end loader is
used for handling recycling. This machine has become too small for this
task. We are looking to replace both pieces of equipment with ones better
suited in size and functionality.
Analysis:The Cat 980 is a 69,000 lbs machine and the Hyundai is a 24,000 lbs
machine. We are proposing purchasing two machines that fit in size and
weight between the two. It would be a Komatsu WA320-6 with a weight of
34,000 lbs. By purchasing two machines of the same size it also allows the
department to operate more efficiently, afford universal attachment use
between the two machines and reduce operating cost comparatively. The
cost of both machines and attachments is $385,391. The department
recommends that we utilize the GMA lease program and lease the
equipment over 3 years.
Financial Impact:Adequate funds are available. The department recommends transferring
funds from 541-04-4210/5224219 equipment rental to 541-04-
4210/6111631 GMA lease program. The approximate annual cost for 3
years will be $128,500.
Alternatives:1. Approve the purchase of (2) front end loaders, with attachments, for the
Solid Waste Department off state contract SWC80773. 2. Do not approve
the purchase.
Recommendation:Option 1
Funds are Available in
the Following
Accounts:
Transfer funds from 541-04-4210/5224219 equipment rental to 541-04-
4210/6111631 GMA lease program. The approximate annual cost for 3
years will be $128,500. Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
6/21/2010 1:00 PM
Award of RFP Item #10-126
Department:Clerk of Commission
Caption:Approve award of RFP #10-126, Janitorial Services for Solid Waste
Maintenance Building and Scale House to M & M Management Services,
Inc.
Background:See attachments.
Analysis:
Financial Impact:
Alternatives:
Recommendation:The Augusta Solid Waste Department recommends M&M Management
Services, Inc. should be awarded the contract.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
6/21/2010 1:00 PM
Emergency Repair To Skinner Mill Road Approximately 1,300' west of Warren Bridge Road in the Amount of
$120,000
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Approve Change Number One and Change Order One to Georgia Carolina
Paving for the emergency repair to Skinner Mill Road approximately 1,300
feet west of Warren Bridge Road in the amount of $120,000.
Background:An engineering observation and analysis was completed by both Augusta-
Richmond County Engineering Department and Georgia Department of
Transportation (GDOT) and it was noticed that there was severe soil and
pavement settling on Skinner Mill Road. The settling started occurring after
construction of the box culvert that stretches across I-20 and Skinner Mill
Road. The county entered into a State-Aid agreement with GDOT to repair
the road. During the repair it was discovered that the culvert was backfilled
with unsuitable material. This has caused an extreme change in both the
scope and scheduled work.
Analysis:The additional cost of work completed is $73,183.41. The estimated cost for
the repairs was initially $15,000 of which GDOT agreed to fund through a
State-Aid contract. Augusta-Richmond County approved the State-Aid
contract on February 2, 2010. Once construction commence, it was
discovered that there was unsuitable material approximately 15 to 20 feet
deep and 25 to 30 feet in length. Clean specified back fill material was
required and placed and compacted 100% at 6 to 8 inches lifts. A major
change in traffic control was also implemented to keep Skinner Mill Road
open under construction. During construction, it was also discovered that an
area approximately 30 feet west of the culvert is settling. The Engineering
Department directed the contractor to pave this portion of the road back to
the original grade. The Engineering Department also directed the contractor
to submit a construction estimate to repair this portion of the road if paving
to the original grade does not work. This area will be monitored for a period
of a year. The estimated cost is $46,508.00.
Financial Impact:The Engineering Department is currently communicating with GDOT for
reimbursement to the county of the additional repairs.
Alternatives:APPROVE CHANGE NUMBER ONE AND CHANGE ORDER ONE TO
GEORGIA CAROLINA PAVING FOR THE EMERGENCY REPAIR TO
SKINNER MILL ROAD APPROXIMATELY 1,300 FEET WEST OF
WARREN BRIDGE ROAD IN THE AMOUNT OF $120,000. 2) Do not
approve project. Cover Memo
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB#324-04-201824117. This project is to address
drainage related issues in the general area from Laney Walker Boulevard to
Broad Street. This project will also include roadway improvements to include
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 1,167,000$
Special 1% Sales Tax, Phase II 853,000$
2,020,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Phinizy Swamp 2,020,000$ 1st 2,020,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Contingency.
Honorable Bob Young, Mayor
CHANGE NUMBER THREE
resurfacing, adding curb, gutter, and sidewalk where feasible. The funding for
this project was set up for Advertising, Engineering, Right of Way, Utilities,
CPB#32404-201824117
CAPITAL PROJECT BUDGET
EAST BOUNDARY STREET DRAINAGE IMPROVEMENTS
(Laney Walker Blvd. to Broad Street)
Construction and Contingency. Additional funding in the amount of $853,000
is required to fully fund this project. Funds are available in SPLOST PH II
1 of 6 6/17/2010
Attachment number 1Page 1 of 6
Augusta-Richmond County, Georgia CPB#32404-201824117
CAPITAL PROJECT BUDGET
EAST BOUNDARY STREET DRAINAGE IMPROVEMENTS
(Laney Walker Blvd. to Broad Street)
CPB AMOUNT CPB NEW 2006 G/L
SOURCE OF FUNDS CPB CHANGE CPB AMOUNT
SALES TAX, PHASE IV
324041120-0000000-000000000 ($1,167,000) ($1,167,000) $0
SALES TAX, PHASE II
322-04-1110-6011110-292822444 ($853,000) ($853,000) $0
TOTAL SOURCES: ($1,167,000) ($853,000) ($2,020,000) $0
USE OF FUNDS
ADVERTISING
324041120-5212119-201824117 $2,000 $2,000 0
ENGINEERING
324041120-5212115-201824117 $148,000 $148,000 $0
UTILITIES
324041120-5414510-201824117 $50,000 $10,000 $60,000 $0
RIGHT OF WAY
324041120-5411120-201824117 $50,000 $50,000 $0
CONSTRUCTION
324041120-5414110-201824117 $900,000 $700,000 $1,600,000 $0
CONTINGENCY
324041120-6011110-201824117 $17,000 $143,000 $160,000 $0
TOTAL USES: $1,167,000 $853,000 $2,020,000 $0
2 of 6 6/17/2010
Attachment number 1Page 2 of 6
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB#N/A. This project is to address the emergency
repair to Skinner Mill Road approximately 1300 feet west of Warren Bridge
in the amount of $120,000.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
GDOT STATE AID CONTRACT 15,826$
CITY OF AUGUSTA/RICHMOND 6,095$
GDOT STATE AID CONTRACT 120,000$
141,921$
Section 3: The following amounts are appropriated for the project:
By Basin By District
141,921 141,921$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CHANGE NUMBER ONE
CPB#N/A
CAPITAL PROJECT BUDGET
EMERGENCY REPAIR TO SKINNER MILL ROAD
3 of 6
10/2/06
Attachment number 1Page 3 of 6
Augusta-Richmond County, Georgia
CHANGE NUMBER ONE
CPB#N/A
CAPITAL PROJECT BUDGET
EMERGENCY REPAIR TO SKINNER MILL ROAD
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
GDOT STATE AID CONTRACT 15,826$ 15,826$
AUGUSTA-RICHMOND 6,095$ 6,095$
GDOT STATE AID CONTRACT $120,000 $120,000
TOTAL SOURCES: $21,921 $120,000 $141,921
USE OF FUNDS
ROADS
272-041110-5414110 $21,921 120000 $141,921
TOTAL USES:$21,921 $120,000 $141,921
4 of 6
10/2/06
Attachment number 1Page 4 of 6
Section 1: The project is authorized to CPB#N/A. This project is to address the emergency
5 of 6
10/2/06
Attachment number 1Page 5 of 6
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10/2/06
Attachment number 1Page 6 of 6
Change Order Number: One Date: 06/10/2010
Project Title Emergency Repair to Skinner Mill Road
Original Contract Date: 02/02/2010 Project Number: 272-04-1710
Owner: Augusta-Richmond County P.O. Number: P178459
Contractor: Georgia Carolina Paving
The following change order is hereby made to the proposal for the above project:
See Attached
TOTAL AMOUNT OF THIS CHANGE ORDER $120,000.00
The Contract time will be Increased/Decreased by 0 calendar days as a result of
this change.
Original Contract Amount $21,921.00
Previous Change Order
(Increased / Decreased) $0.00
This Change Order
(Increased / Decreased) $120,000.00
TOTAL CONTRACT WITH CHANGE ORDER(S) $141,921.00
* * * * * * * * * * * * *
Funding Source/Account Number: XXX-XX-XXXX
Requested By: Date:
Construction Manager
Submitted By: Date:
Department Head
Finance Endorsement: Date:
Finance
Recommended By: Date:
Mayor
Accepted By: Date:
Contractor
Copies: Abie L. Ladson, P.E., CPESC, Director-Engineering
Hameed Malik, P.E., PhD Assistant Director – Engineering
Eric Loggins, Accountant, Engineering
Valerie Jenkins, Accountant Engineering
Geri Sams, Procurement
Tim Schroer, Finance
Construction File
Attachment number 3Page 1 of 1
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Extend Contract with Heery International for Program Management
Department:Public Services Department - Facilities Management
Caption:Extend the contract with Heery International, in association with Dukes
Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
total contract amount, which began in 2003, will increase $3,235,550.00 to a
revised estimated “not to exceed” contract amount of $10,317,906.00.
Background:Heery International, in association with Dukes Edwards Dukes, has been the
Capital Improvements Program Manager for Augusta since 2003. Projects
nearly open, under construction, ready to start, or in planning include: the
new main library, Augusta Judicial Center and John H. Ruffin Courthouse,
Charles B Webster Detention Center expansion, Municipal Building
Renovations, TEE Center, Reynolds Street Parking Deck, and the Sheriff’s
Administration Building.
Analysis:All projects listed above have progressed to at least the late planning stages
with significant commitments made in terms of time and money to move the
projects forward. Making a change at this time could have a significant
impact on the completion date and increase the cost due to extended
overhead. While there is the potential that another firm may submit a lower
price, there is no guarantee and the cost could be higher. There would also
be a transition time in project turnover. Some contractual overlap to bring a
new firm up to speed on current activities and project status would be
advisable and could reduce any possible savings.
Financial Impact:The total contract amount, which began in 2003, will increase $3,235,550.00
for a revised estimated not to exceed contract amount of $10,317,906.00.
Alternatives:1. Extend the contract with Heery International, in association with Dukes
Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
total contract amount, which began in 2003, will increase $3,235,550.00 to a
revised estimated “not to exceed” contract amount of $10,317,906.00. 2.
Have the Administrator negotiate new terms and conditions with Heery to
complete projects that are currently under contract for construction and
begin the procurement process for new RFQ’s to manage the remaining
capital improvement projects.
Recommendation:
Extend the contract with Heery International, in association with Dukes
Edwards Dukes, for Capital Improvement Program Management on
SPLOST projects for two years with an optional one year extension. The
Cover Memo
total contract amount, which began in 2003, will increase $3,235,550.00 to a
revised estimated “not to exceed” contract amount of $10,317,906.00.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN SPLOST Allocations for each project.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
6/21/2010 1:00 PM
GA PWR EASEMENT - NEW SERVICE - PHASE I EXPANSION @ CBWDC
Department:Public Services Department - Facilites Management Division
Caption:Execute Easement Agreement with Georgia Power for new electrical power
service for the expansion at Webster Detention Center.
Background:McKnight Construction was approved by the Commission to complete
Phase I expansion at Webster Detention Center. The construction work is
approximately 60% complete. Part of this work includes new power services
from Georgia Power to expansion buildings F, G and H.
Analysis:Easement has been submitted, reviewed and approved by legal and is
required to have service extended to the new pods.
Financial Impact:A nominal fee of $10 is required by Georgia Power for the Easement.
Alternatives:1. Execute Easement Agreement with Georgia Power for new electrical
power service for the expansion at Webster Detention Center. 2. Do not
execute the agreement
Recommendation:Execute Easement Agreement with Georgia Power for new electrical power
service for the expansion at Webster Detention Center.
Funds are Available in
the Following
Accounts:
Funds are available in project budget
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
6/21/2010 1:00 PM
Grand Jury Augusta Utilties Divisions
Department:
Caption:Discuss a request for a grand jury review of the Augusta Utilities' operations
and management of the Highland Avenue and Hicks Water Production
Plants. (Requested by Commisioner Joe Bowles and Mayor Pro Tem
Alvin Mason)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Hyde Park/Wilkerson Gardens Drainage Improvements
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Authorize the Engineering Department to proceed with the design of a
regional storm water detention pond in Hyde Park and to apply for a $10
million low-interest loan through Georgia Environmental Facilities
Authority (GEFA) as well as to pursue additional funding through Georgia
Emergency Management Agency (GEMA) for both the Hyde Park and
Wilkerson Gardens Drainage Improvement Projects.
Background:In March of 2009, the Augusta-Richmond County approved WK Dickson to
complete designs for Wilkerson Gardens Drainage Improvements project. In
the hydraulic and hydrology study of the watershed, it was revealed that
drainage improvements in Wilkerson Gardens will increase the flow rate of
storm water downstream to Hyde Park Subdivision. This increase in flow
rate would result in more frequent and severe flooding in the Hyde Park
subdivision. After holding several public meetings and discussions with the
District Two Commissioner, Administrator, Hyde Park residents, design
consultants, and other City Departments, it was proposed to bring before the
Engineering Committee and the full Commission the option to construct a
regional storm water detention facility within Hyde Park. The proposed plan
would require the relocation of the Hyde Park residents to other dwellings
not yet determined. This plan would address both the Wilkerson Gardens
and Hyde Park drainage issues.
Analysis:Once approved, the Engineering Department will commence with following
process and schedule below: PROPOSED PROCESS: NO. ACTIVITY
PROPOSED TIME ESTIMATED COSTS 1. Supplement WK Dickson
contract for the design of the regional detention pond 2 months $0.00 2.
Apply for $10 million GEFA loan 2 months $0.00 3. Design detention pond
and storm sewer system (Including permitting process). 14 months
$200,000.00 4. Land acquisition and relocation TETBD $4,000,000.00 5.
Construction (Hyde Park and Wilkerson Gardens) TETBD $9,000,000.00
ESTIMATED COST: $13,200,000.00 NOTE: (TETBD) Too Early too be
Determined.
Financial Impact:
Currently, $2.5 million is programmed in SPLOST 6 for storm drainage
improvements in Hyde Park. These funds can be used for both land
acquisition and\or construction. The GEFA loan would provide an additional
$10 million if approved by the Augusta-Richmond County Commissioners
and the Georgia Environmental Facilities Authority. The proposed loan
would be processed through the “2010 Clean Water State Revolving Fund
Intended Use Plan.” Potential projects are ranked and evaluated into three
categories (Tier 1, Tier 2, and Tier 3). Through a preliminary assessment,
Cover Memo
Hyde Park is ranked fourth in Tier 3 to receive a $10 million loan for Year
2010. Tier 3 loans are based on a first-come-first serve basis until March 31,
2011. There is approximately $25 million available in Tier 3. The repayment
condition of the loan is 20 years at a 3% interest rate with a 2% closing cost
($200,000 to be paid in the first 12 months). Funding options to repay the
loans are through 1) A Storm Water Management program, and 2) Future
SPLOST programs. An estimated balance of $700,000.00 would be needed
if GEFA funds are approved and awarded.
Alternatives:1) AUTHORIZE THE ENGINEERING DEPARTMENT TO PROCEED
WITH THE DESIGN OF A REGIONAL STORM WATER DETENTION
POND IN HYDE PARK AND TO APPLY FOR A $10 MILLION LOW
INTEREST LOAN THROUGH GEFA AS WELL AS TO PURSUE
FUNDING THROUGH GEMA FOR BOTH THE HYDE PARK AND
WILKERSON GARDENS DRAINAGE IMPROVEMENT PROJECTS. 2)
Do not approve and place project on hold
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
NA
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Judicial Center Bi-Directional Amplifier
Department:Public Services Department - Facilities Management Divsion
Caption:Award to Lord & Company Bid Item #10-086, in the amount of $88,700.00,
which includes providing and installing the Bi-Directional Amplifier to
enhance radio service within the building for police radio communications
in the new Judicial Center.
Background:Lord & Company was selected from bid item #10-086 as the lowest
compliant bidder. Bids were solicited and received from three (3) firms and
each proposal was deemed compliant with the bid specifications.
Analysis:Heery analyzed the proposals submitted and contacted the low bidder, Lord
& Company and verified that their proposal was based on the scope of work
indicated in the bid documents.
Financial Impact:The amount for Bid Item # 10-086 is $88,700.00 dollars. Their bid is within
the budgeted amount that was estimated for this section of the work.
Alternatives:1. Award to Lord & Company Bid Item #10-086, in the amount of
$88,700.00, which includes provide and install the Bi-Directional Amplifier
to enhance radio service within the building for police radio
communications in the new Judicial Center. 2. Do not award contract and
limit the ability of the law enforcement personnel to communicate with
themselves inside the building by their radios.
Recommendation:Award to Lord & Company Bid Item #10-086, in the amount of $88,700.00,
which includes provide and install the Bi-Directional Amplifier to enhance
radio service within the building for police radio communications in the new
Judicial Center.
Funds are Available in
the Following
Accounts:
Judicial Center: GL 325-05-1120 / 5212999; JL - 209251104/5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, May 28, 2010 for furnishing:
Bid Item #10-086 Bi-Directional Amplifier for Judicial Center for Public Services
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Friday, May 14, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
A 10% bid bond is required to be submitted with your bid.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
Augusta-Richmond County, Georgia does not operate a DBE, MBE or WBE Program but
rather pursuant to its code of ordinances, this local government operates instead a Local
Small Business Opportunity Program.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle April 22, 29, May 6, 13, 2010
Metro Courier April 28, 2010
cc: Fred Russell Administrator
Tameka Allen Interim Deputy Administrator
Don Greene Heery International
Steve Kimsey Heery International
Marion L. Johnson Heery International
Attachment number 2Page 1 of 1
VENDORS Attachment B Bidders
Form Bid Bond Addendum Bid Amount Add Alternate
LORD & CO TECHNOLOGIES
8809 SUDLEY ROAD
MANASSAS VA 20110
YES YES YES YES $88,700.00 $285,000.00
NETPLANNER SYSTEMS INC
4808 TECHNOLOGY DRIVE
AUGUSTA GA 30907
YES YES YES YES $97,083.17 NO BID
MOTOROLA INC
1700 BELLE MEADE COURT
LAWRENCEVILLE, GA 30043
YES YES YES YES $124,000.00 NO BID
COMMSCOPE ENTERPRISE SOLUTIONS
4526 MEADOWLAND WAY
FLOWERY BRANCH, GA 30542
LONGENT
2112 DUSKYWING DRIVE
RALEIGH NC 27613
MICROPRICE TECHNOLOGIES
536 MEETING STREET
W COLUMBIA SC 29169
MOBILE COMMUNICATIONS
885 CRIPPLE CREEK DR.
LAWRENCE, GA 30043
MOTOROLA, INC.
ATTN: KENNETH TAYLOR
1019 OAKDALE ROAD
AUGUSTA, GA 30904
POWERWAVE TECHNOLOGIES INC
9090 SEDGEWOOD DRIVE
LAKE WORTH FL 33467
STRUCTURED MEDIA SOLUTIONS
108 CRESTVIEW LANE
NEWBORN, GA 30056
SUMMIT SYSTEMS, INC.
1880 ENTERPRISE DRIVE, STE E
BUFORD, GA 30548
Bid Item #10-086
Bi-Directional Amplifier for Judicial Center
for the City of Augusta - Public Services Department
Bid Due: Friday, May 28, 2010 @ 11:00 a.m.
Page 1 of 1
Attachment number 3Page 1 of 1
Attachment number 4Page 1 of 4
Attachment number 4Page 2 of 4
Attachment number 4Page 3 of 4
Attachment number 4Page 4 of 4
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Lamar Road
Department:Engineering Department-Abie L. Ladson, PE, CPESC, Director
Caption:Approve having 0.10 acre (4,358 sq. ft.) of property on Tax Map 226, Parcel
005-01, appraised on Lamar Road so that we can proceed with
condemnation and pave the road on the Paving Various Roads, Phase IX
project CPB# 324-041110-208824001. Funds are available in the project
Right of Way account.
Background:This project was approved by the Commission on June 17, 2008, as part of
the Paving Various Roads Phase IX Project. The property owner has been
reluctant to agree to sign for a small amount of right-of-way to pave the
road. He did not want to sign the document until he had communicated with
his daughter. We have contacted his daughter numerous times over the last
two months, and she keeps putting us off. She doesn’t completely refuse to
ask her father to sign, but has been very reluctant to do so.
Analysis:As part of the Paving Dirt Roads Program, it was approved to require the
property owners to donate the necessary right-of-way, and if they did not
agree to donate, the project would not be done. However, in this case, one
property owner is affecting many others, as this property owner was the only
one not to agree to donate. As the contractor is ready to pave this road, we
need to receive permission to have the property appraised, make them a
monetary offer, and then if they refuse, condemn the property for title so
that we can pave the road.
Financial Impact:The cost would be the appraisal fee of approximately $400.00, the appraised
value of the property of approximately $200.00, and the cost to condemn the
parcel at an estimate of $2,000.00.
Alternatives:1. Approve having 0.10 acre (4,358 sq. ft.) of property on Tax Map 226,
Parcel 005-01, appraised on Lamar Road so that we can proceed with
condemnation and pave the road on the Paving Various Roads, Phase IX,
project CPB# 324-041110-208824001. Funds are available in the project
Right of Way account. 2. Pave the road except in front of Tax Map 226,
Parcel 005-01, as there would not be enough room to pave it without the
donated five feet. 3. Do not approve and not pave Lamar Road.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5411120/208824001-5411120
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Naming of Bridge
Department:Clerk of Commission
Caption:Approve a recommendation to name a bridge after the Reverend Henry
Benjamin Bady. (Requested by Commissioner Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Naming of Bridge in Harrisburg Area
Department:Clerk of Commission
Caption:Consider a request to name an unnamed bridge in the Harrisburg area after
Dr. H. K. McKnight, Founder-Pastor Emeritus of Bible Deliverance
Temple. (Requested by Commissioner Aitken)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Old Savannah Road/Twiggs Street Improvements - Phase II
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Approve Capital Project Budget Change Number One 323-041110-
296823220 and SupplementalAgreement Two with Clark Patterson Lee in
the amount of $119,791.00 on the Old Savannah Road/Twiggs Street
Improvements project-Phase II. Funding is available in the project
contingency account to be transferred to the project engineering account.
Background:On September 15, 2009, the Augusta Richmond County Commission
approved a change in scope to separate Old Savannah Road/Twiggs Street
Improvement project into two phases for design and construction. Phase I
required no additional funds.
Analysis:The scope of work for Phase II of the project includes the completion of the
construction and right of way plans for the Old Savannah Road, the
preparation of the right of way plats required for land acquisition,
preparation of landscaping and street lighting plans and redesigning Twiggs
Street to accommodate the redevelopment of the Bethlehem Historic District
proposed by the Augusta Housing and Community Development
Department along this section of Twiggs Street.
Financial Impact:Funding in the amount of $119,791.00 is available in the project
contingency account to be transferred to the project engineering account
upon Commission approval.
Alternatives:1) Approve Capital Project Budget Change Number One 323-041110-
296823220 and Supplemental Agreement Two with Clark Patterson Lee in
the amount of $119,791.00 on the Old Savannah Road/Twiggs Street
Improvements project-Phase II. Funding is available in the project
contingency account to be transferred to the project engineering account. 2)
Do not approve, and delay the much needed repair along the corridor.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Funds are available in the following accounts: 323-041110-
6011110/296823220-6011110
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB# 323-041110-296823220. This project is necessary to
complete the construction and right of way plans for the Old Savannah Road section.
Supplemental Agreement Number Two funding is available in the projects contingency account
in the amount of $119,791.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,060,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Oates Creek & Phinizy Swamp 2,060,000$ 2nd 2,060,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB# 323-041110-296823220
CAPITAL PROJECT BUDGET
OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS
Honorable Mayor, Deke Copenhaver
1 of 2 2.19.09
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia CPB# 323-041110-296823220
CAPITAL PROJECT BUDGET
OLD SAVANNAH ROAD/TWIGGS STREET IMPROVEMENTS
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-0000000-000000000 ($1,431,000) $0 ($1,431,000)
323-00-0000-0000000-000000000 ($629,000) $0 ($629,000)
TOTAL SOURCES:($2,060,000) $0 ($2,060,000)
USE OF FUNDS
ADVERTISING
323-04-1110-5233119-296823220 $2,000 $0 $2,000
ENGINEERING
323-04-1110-5212115-296823220 $136,000 $119,791 $255,791
RIGHT OF WAY
323-04-1110-5411120-296823220 $85,000 $0 $85,000
CONSTRUCTION
323-04-1110-5414110-296823220 $1,670,000 0 $1,670,000
CONTINGENCY
323-04-1110-6011110-296823220 $167,000 ($119,791) $47,209
TOTAL USES: $2,060,000 $0 $2,060,000
2 of 2 2.19.09
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
AUGUSTA-RICHMOND COUNTY
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No.323-04-296823220
SUPPLEMENTAL AGREEMENT NO 2.
WHEREAS, We, Clark Patterson Associates, entered into a contract with Augusta-
Richmond County on December 18, 2001, for Twiggs Street Improvements Project,
Project No. 323-04-296823220, and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are
not covered by the scope of the original contract, we desire to submit the following
Supplemental Agreement to-wit:
Additional Engineering services required to complete the construction and
right of way plans for Old Savannah Road/Twiggs Street Improvements.
It is agreed that as a result of the above modification the contract amount is increased by
$119,791 from $133,795 to a new total of $253,586.
This agreement in no way modifies or changes the original contract of which it becomes
a part, except as specifically stated herein.
NOW, THEREFORE, Clark Patterson Associates, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed
under the specifications thereof, and that the original contract is in full force and effect,
except insofar as it might be modified by this Supplemental Agreement.
This day of , 2010.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Honorable Mayor, Deke Copenhaver
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL] [ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
(SA02- For changes greater than $20,000)
Attachment number 3Page 1 of 1
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Recapture & Reallocation of SPLOST IV Funds into Phase IV Programmed Categories
Department:Public Services Department
Caption:Approve the recapture and reallocation of SPLOST IV funds for the Public
Services Department and County Forces into Phase IV programmed
categories.
Background:SPLOST funds were programmed for Public Services in general catogories
and were/are not project specific. In an effort to complete projects and to
fund SPLOST Administration, funds will be recaptured and reprogrammed
to Phase IV categories. (See attached table.)
Analysis:With the re-programming of these funds, we effectively continue
programmed projects at appropriately funded levels.
Financial Impact:Funds will be transferred to the designated accounts, as listed, upon
Commission approval.
Alternatives:1. Approve the recapture and reallocation of SPLOST IV funds for the
Public Services Department and County Forces, into Phase IV programmed
categories. 2. Do not approve.
Recommendation:#1. Approve the recapture and reallocation of SPLOST IV funds for the
Public Services Department and County Forces, into Phase IV programmed
categories.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
SPLOST RECAPTURE/REALLOCATION
Move From Project Name Project # Amount Move To Project Name Project #
Suburban Forces Resurfacing 201824041 $800,000 Resurfacing Contract 201824044
Suburban Forces Resurfacing 201824041 $200,000 Grading & Drainage 201824021
Suburban Forces Resurfacing 201824041 $2,300,000 Administration 201824095
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Sale of Assets
Department:Solid Waste
Caption:Declare the Solid Waste Departments listed items as surplus and available
for sale through Fleet Management’s approved processes.
Background:The Solid Waste Department is working to upgrade its fleet with equipment
better suited with current business needs of the department. Some of
the equipment has already been replaced, and the item that was replaced
needs to be liquidated, or we are projecting replacing the asset in the near
future and would like to get the approval for disposal at this time. Further,
we have some equipment that is of no value to the department and should be
liquidated. The items listed on the attachment identify the equipment
which is obsolete, no longer required for operations, replaced by newer
equipment, broken or not economically repairable.
Analysis:Eliminating these assets will benefit the department. It will reduce our
overall maintenance cost, as we are maintaining these assets at this time.
Second, selling these assets will generate revenues for the department that
will assist us in the capital needs to replace some assets with assets better
suited to todays business needs of the department. The department will work
with Fleet Services to schedule the sale of assets around the arrival of the
replacement equipment, if it is scheduled to be replaced.
Financial Impact:It is recommended that the items be sold on GovDeals website. Augusta will
be charged a service fee of 7.5% of the winning bid. Monies above the cost
of the auction, will benefit the department and it is recommended that the
monies be placed back into the departments 2010 capital budget 541-04-
4210/5421110.
Alternatives:1. Declare the Solid Waste Departments listed items as surplus and available
for sale through Fleet Management’s approved processes. 2. Do not sell the
items.
Recommendation:Option 1
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Tiger Grant II Discretionary Grants
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Authorize the Engineering Department to apply for TIGER II Discretionary
grants to fully fund construction for Windsor Spring Road Phase IV project,
Willis Foreman Road to Tobacco Road, CPB#323-04-299823766, and
Wrightsboro Road project, Jimmie Dyess Parkway to I-520, CPB#323-04-
296823309.
Background:On December 16, 2009 the President signed the Transportation, Housing
and Urban Development, and Related Agencies Appropriations Act for
2010. This Act appropriated $600 million to be awarded by the US
Department of Transportation (DOT) for National Infrastructure
Investments. This appropriation is similar but not identical to the
appropriation for the TIGER Grant Program that was authorized and
implemented pursuant to the American Recovery and Reinvestment Act
(ARRA) of 2009. Because of the similarity in program structure, DOT is
referring to the grants under the FY 2010 Appropriations Act as TIGER II
Discretionary Grants. TIGER II Discretionary Grants may be used for up to
80 percent of the costs of a project but priority must be given to projects for
which Federal funding is required to complete an overall financing package
and projects can increase their competitiveness by demonstrating significant
non-Federal contributions.
Analysis:On September 15, 2009 the Engineering Department submitted an
application in the amount of $20,504,500 to the USDOT for TIGER Grant
Funds to acquire the rights of way on the project to improve Windsor Spring
Road from Willis Foreman to Tobacco Road (Phase IV). On February 17,
2010 the USDOT released the award announcements for TIGER Grant
recipients and this application was not selected. Since then the Georgia
Department of Transportation (GDOT) has requested authorization of the
right of way funds from FHWA on the Windsor Spring Road Phase IV
project. GDOT will fund and acquire the rights of way on Phase IV and they
have already begun preliminary acquisition activities. On September 14,
2009 the Augusta Regional Transportation Study Metropolitan Planning
Organization (ARTS MPO) advised GDOT that at the appropriate time in
the project development process, Augusta-Richmond County would enter
into a Project Management Agreement with GDOT to commit up to
$15,926,674 for construction of the project. On September 23, 2009 GDOT
advised the ARTS MPO they concurred with this commitment. The
Engineering Department will submit an application to the USDOT for
TIGER II Discretionary Grant Funds to be used towards this financial
commitment with the pledge that Augusta-Richmond County will provide a
local match of 25% ($3,981,668.50). On September 15, 2009 the
Engineering Department submitted an application in the amount of
Cover Memo
$27,220,148 to the USDOT for TIGER Grant Funds on the project to
improve Wrightsboro Road from Jimmie Dyess Parkway to I-520. The
request included $325,000 for the Engineering Department to finalize the
preliminary engineering activities, $6,300,000 for GDOT to finalize the
rights of way acquisition and $20,595,148 to construct the project ($1
million was included for installation of water lines). On February 17, 2010
the USDOT released the award announcements for TIGER Grant recipients
and this application was not selected. At the time of the submission of the
application GDOT had not identified construction funds in their
Construction Work Program. Since then GDOT has identified funds but they
are currently programmed to be available in fiscal year 2015. The final
design activities are 70% complete and 80% of the right of way has been
acquired. This project is on schedule for the preconstruction activities to be
finished in calendar year 2011 but this is not in sync with fiscal year 2015
that GDOT has construction funds programmed for. The current
construction estimate is $17,596,071. The Engineering Department will
submit an application to the USDOT for TIGER Grant II Discretionary
Funds in the amount of $18,596,071 (includes $1 million for installation of
water lines) with the pledge that Augusta-Richmond County will provide a
local match of 25% ($4,399,017.80).
Financial Impact:None at this time. Matching funding will be required if grant is awarded.
Alternatives:1) Authorize the Engineering Department to apply for TIGER II
Discretionary grants to fully fund construction for Windsor Spring Road
Phase IV project, Willis Foreman Road to Tobacco Road, CPB#323-04-
299823766, and Wrightsboro Road project, Jimmie Dyess Parkway to I-520,
CPB#323-04-29682330 2) Do not approve and risk delaying improvements
to 2 major transportation corridors that are vital to Augusta-Richmond
County
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
None at this time. Matching funding will be required if grant is awarded. A
source of the matching funds has not yet been identified.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
6/21/2010 1:00 PM
Urban and Suburban Roadway Resurfacing List - Phase II
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Approve Augusta-Richmond County Urban and Suburban Roadway
Resurfacing List – Phase II.
Background:The Public Services and Engineering Departments have a criteria for
ranking and prioritizing roads and streets that requires resurfacing. Based on
the established criteria, the Public Services and Engineering Departments
are submitting the following list of roads for consideration to let two
separate contracts for Suburban and Urban. The list and estimated cost are
as follow: SUBURBAN 1. Fulcher Road (Two miles of Fulcher to
Farmers Bridge Road) $295,576.00 2. Farmers Bridge Road (County
Line to Keysville Road) $323,514.00 3. Storey Mill Road (0.1 mile of
Storey Mill Rd. to the County Line) $68,136.00 4. Silverdale
Road (Peach Orchard Road to 0.1 mile west of Cadden
Road) $364,740.00 ESTIMATED SUBURBAN TOTAL: $1,051,966.00
URBAN 1. Milledgeville Road (North Leg to Gordon Hwy.) (Gordon
Hwy. to Deans Bridge Rd.) $1,215,925.00 2. Wrightsboro Road (Druid
Park to Highland Ave.) $696,270.00 Estimated Urban Total
$1,912,195.00
Analysis:The roads/streets submitted were selected based on a GDOT Rating Criteria.
Financial Impact:The funding of the projects will be requested after this project list has been
approved and bid documents that will provide costs have been received. The
amounts listed as project costs are only estimates.
Alternatives:1) Approve Augusta-Richmond County Urban and Suburban Roadway
Resurfacing List – Phase II. 2) Do not approve.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: Funding
of the projects will be requested after the project list has been approved and
bid documents that will provide costs have been received.
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
RESURFACING COUNW ROADS:
FULCHER ROAD (2 Miles of Fulcher to Farners Bridge Road):
FARMERS BRIDGE ROAD (County Line to Keysville Road):
STOREY MILL ROAD (0.1 of Mile of Storey Mill Road to the County Line):
TOTAL: 5295,576.00
TOTAT: 5323,514.00
ITEM NO.DESCRIPTION UNIT UNIT PRICEQUANTITY PRICE
001-1000 Force Account LS 527,000.0c 1.0c s27,000.00150-1000 Traffic Control LS 510,000.00 1.0c 510,000.00432-O208 Milling Asphalt Concrete pavement, 2 in SY s3.s0 0.00 so.oo
402-1812
Recycled Asphalt Concrete Leveling, Incl. Bitum.
Matl. & H Lime TN 570.00 0.00 50.00
t02-3113
Recycled Asphalt Concrete 12.5 MM Superpave,
GP 1 or 2, Incl. Bitum.TN s77.O0 3,100.00 s238,700.00113-1000 Bitum Tack Coat GAL S2.oc 7.610.0C 515,220.00653-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.85 0.0c So.oo553-2502 Thermo. Solid Traffic Stripe, 5 in, yellow LF s0.8s 0.00 So.oo700-591.0 Permanent Grassing Ss82.oc 8.00 s4,556.00
ITEM NO,DESCRIPTION UNIT UNIT PRICEQUANTITY PRICE
001-1000 Force Account LS 530,000.0c 1.0c s30,000.001s0-1000 Traffic Control ts ss,000.00 1.00 55,000.00432-0208 Vlilling Asphalt Concrete Pavement, 2 in SY Sg.so 0.00 s0.00
+02-t812
Recycled Asphalt Concrete Leveling, lncl. Bitum.
Matl. & H Lime TN s70.00 0.00 s0.00
t02-3 1 13
Recycled Asphalt Concrete 12.5 MM Superpave,
GP 1 or 2, Incl. Bitum.TN 577.00 3,500.00 5259,500.0c+13-1000 Bitum Tack Coat GAL 52.0C 8,343.0C s16,686.00t53-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.85 0.0c s0.00653-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF 50.8s 0.00 s0.00700-6910 Permanent Grassing AC s582.0C 4.00 s2,328.00
ITEM NO.DESCRIPTION UNIT UNIT PRICEQUANTIW PRICE
00L-1000 Force Account LS s6,000.0c 1.0c s6,000.001s0-1000 Traffic Control ss.000.0c 1.0c ss,000.00432-0208 Milling Asphalt Concrete Pavement, 2 in SY 53.5C 0.0c s0.00
402-I8t2
Recycled Asphalt Concrete Leveling, Incl. Bitum.
Matl. & H Lime TN s70.00 0.00 so.oo
402-3tL3
Recycled Asphalt Concrete 12.5 MM Superpave,
GP 1 or 2, Incl. Bitum,TN 577.OO 640.00 549,280.00+13-1000 Bitum Tack Coat s2.00 1,500.00 53,200.0ci53-2501 Thermo. Solid Traffic Stripe, 5 in, White LF s0.8s 0.00 50.0cis3-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF S0.85 0.00 s0.00200-6910 Permanent Grassing Ss82.oc 8.0c S4,osG.oo
TOTAk 568,136.00
Attachment number 1Page 1 of 4
]TEM NO.DESCRIPTION UNIT UNIT PRICEQUANTIW PRICE
001-1000 Force Account LS 560,000.0c 1.0c s60,000.00
Manhole/Structure Adiustments LS 56,000.0c 1nf s6.000.00
150-L000 Iraffic Control LS s1s,000.00 1.00 51s,000.00
132-0208 Milling Asphalt Concrete Pavement, 2 in SY s3.s03s,000.00 5122,500.00
lo2-L8I2
Recycled Asphalt Concrete Leveling, Incl. Bitum.
Matl. & H Lime TN 570.00 1,925.00 5134,750.0C
102-3 1 13
Recycled Asphalt Concrete 12.5 MM Superpave,
GP 1or 2, Incl. Bitum.TN 577.00 3,850.00 5296,450.00
113-1000 Bitum Tack Coat GAL s2.0c 9,450.0C 518,900.00
44L-7oLI Curb Cut Wheelchair Ramp, Type A EA s200.0(85.0C 517.200.00
652-0L1-0 Pavement Marking, Arrow, TP 1 EA s40.0c 30.00 51,200.00
652-O2IO Pavement Marking, Word, TP 1 EA S61.oc 30.00 s1.830.00
653-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.8s 13,200.00 511,220.00
653-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF 50.8s 13,200.00 511,220.00
700-6910 Permanent Grassinq 5582.0C 0.00 s0.00
WRIGHTSBORO ROAD (Druid park to Highland Avenue):
MILIEDGEVILLE ROAD (North teg to Gordon Hwy. and Gordon Hwy. to Deans Bridge Rd.):
TOTAL: 5696,270.00
ITEM NO.DESCRIPTION UNIT UNIT PRICEQUANTITY PRICE
101-1000 :orce Account LS s110,000.00 1.0(S11o,ooo.oc
Vlanhole/Structure Adjustments LS s10,000.0c 1.0(510,000.0c
150-1000 Iraffic Control L5 s20,000.00 1-.0c 520,000.0c
432-0208 Milling Asphalt Concrete Pavement, 2 in SY 53.s0 60,000.0c s210,000.0c
402-t812
Kecycleo Aspnalt concrete Levellng, Incl. Bitum.
Matl. & H Lime TN s70.00 3,300.0c s231,000.0c
402-3tt3
Recycled Asphalt Concrete 12.5 MM Superpave,
GP 1 or 2, Incl. Bitum.TN s77.00 6,600.0c s508,200.0c
413-1000 Bitum Tack Coat GAL 52.00 16,200.0c 532,400.0C
447-701I Curb Cut Wheelchair Ramp, TVpe A EA 5200.00 80.0c 516,000.0c
6s2-0110 Pavement Marking, Arrow, TP 1 EA 540.0c 38.0C S1,s2o.oc
652-O270 Pavement Marking, Word, TP 1 EA s61.oC 5.0c 5305.00
6s3-2501 Thermo. Solid Traffic Stripe, 5 in, White LF s0.8s 30,000.0c s2s,s00.00
553-2502 Ihermo. Solid Traffic Stripe, 5 in, Yellow LF So.8s 60,000.0c 5s1,000.00
700-6910 Permanent Grassing AC ss82.0c 0.0c 50.00
TOTAL: S1,21s,925.00
Attachment number 1Page 2 of 4
SILVERDALE RoAD (Peach orchard Road to 0.1 mire west of cadden Road):
ITEM NO,DESCRIPTION UNIT UNIT PRICE QUANTIW PRICE
101-1000 :orce Account LS s33,000.0c 1.0c s33,000.0c
Vlanhole/Structure Adjustments LS s6,000.0c 1.0(s6,000.0c
150-1000 fraffic Control LS ss.000.00 1.0c 5s,000.0c
3 10-5120 qfglqd Aggregate Base Coarse, 12 in, Incl. Matl.SY s21.00 2,000.0c s42,000.00
457-101s Geogrid Reinforcement, TP C SY s14.00 2,000.00 s28.000.00
432-0208 Milling Asphalt Concrete Pavement, 2 in SY s3.s014,100.00 s49.350.00
402-18L2
Recycled Asphalt Concrete Leveling, Incl. Bitum.
Matl. & H Lime TN 570.00 776.O4 ss4,320.00
102-3 113
Recycled Asphalt Concrete 12.5 MM Superpave,
GP 1 or 2, lncl. Bitum.TN 577.OO 1,s52.00 s119,504.0C
r13-1000 Bitum Tack Coat GAL s2.00 3,807.00 s7,614.0C
t4\-7gLL Curb Cut Wheelchair Ramp, Type A EA 5200.0c 10.0c s2,000.00
552-0110 Pavement Marking, Arrow, TP 1 EA s40.0(0.0c 50.00
,52-0210 Pavement Marking, Word, TP 1 EA 561.0C 0.0c 50.00
i53-2501 Thermo. Solid Traffic Stripe, 5 in, White LF 50.8s 10,560.00 s8,976.00
653-2502 Thermo. Solid Traffic Stripe, 5 in, Yellow LF s0.8s 10,560.00 s8,976.00
700-6910 Permanent Grassinq AC ss82.0c 0.00 s0.00
TOTAk 5364,740.00
rorAL EsnMATED cosr FoR REsuRFAc,*u,iffiffiffiffiffi
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