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Engineering Services Committee Meeting Commission Chamber- 6/7/2010- 12:45 PM
ENGINEERING SERVICES
1. Approve a request to change the road name of Harrison Street between
D'Antignac Street and Laney Walker Boulevard, in its entirety, to C S Hamilton
Street.
Attachments
2. Authorize elimination of Assistant Director position in the Utilities Department.
Attachments
3. Execute the Local Government Lighting Project Agreement submitted by the
Georgia Department of Transportation (GDOT) on project NH000-520-01 (017)
PI 210700, improvements to I-520 from Gordon Highway to Deans Bridge Road,
which states that GDOT shall be responsible for the installation, including all
costs of materials to install high mast street lighting at the Gordon Highway and
Deans Bridge Road interchanges and Augusta-Richmond County shall provide
the energy, operation and maintenance for these systems; and approve the
Resolution authorizing execution of the Local Government Lighting Project
Agreement and designation of the Mayor and Clerk of Commission as
appropriate persons to execute these documents as requested by AED. Funding
will come from the Street Lights account 276-041610-5312310.
Attachments
4. Motion to determine that a portion of Hollis Road, as shown on the attached plat
and consisting of 0.09 acre (4,106 square feet), has ceased to be used by the
public to the extent that no substantial public purpose is served by it, and a public
hearing shall be held regarding the issue of abandonment pursuant to O.C.G.A.
§32-7-2.
Attachments
5. Motion to grant Georgia Power Company an Easement for Underground Utilities
at the Solid Waste Landfill located at 4330 Deans Bridge Road, Blythe, Georgia
30805, and have the documents executed by the Mayor and Clerk of
Commission.
Attachments
6. Approve award of contract and expenditure of SPLOST funds dedicated to the
New TEE Center, in the amount of $68,850, for basic Commissioning Services
verifying full functionality of all systems to Total Systems Commissioning
following evaluation of responses to Bid Item #10-087.
Attachments
7. Provide authorization to R.W. Allen, LLC to award Bid Package #1 to Amano
McGann of Norcross, GA, in the amount of $250,930.00, to furnish and install
the parking control equipment, for the TEE Center.
Attachments
Engineering Services Committee Meeting
6/7/2010 12:45 PM
Change the road name of Harrison Street, between D’Antignac Street and Laney Walker Boulevard, in its entirety, to
C S Hamilton Street
Department:Planning Commission
Caption:Approve a request to change the road name of Harrison Street between
D'Antignac Street and Laney Walker Boulevard, in its entirety, to C S
Hamilton Street.
Background:Tracy E. Williams, Jr. and Ronald Brown Sr. have initiated a request to
change the road name of Harrison Street to C S Hamilton Street. According
to Erick Montgomery with Historic Augusta, the road name of Harrison
Street (and he believes that it should be spelled with one “r” and not two)
does appear to have historical significance, being named for Rev William H
Harison and his Wife Mary Jones Harison. The Harisons lived in Augusta
and the Rev Harison was the first rector of the Episcopal Church of the
Atonement, which was on Telfair Street. Ms Harison was the benefactress of
Saint Mary’s Episcopal Church, which was originally on Telfair Street, but
has been on 12th Street since the 1930’s. Mary Jones Harison was from an
old family in Augusta and Savannah, a descendant of Noble Jones of
Wormsloe Plantation and from Macartan Campbell, one of Augusta’s
earliest and most important original settlers. The Harisons provided Saint
Mary’s Church, which was for African American Episcopalians. According
to Mr Montgomery, the name of the (existing) street signs should be
corrected to Harison, rather than Harrison. Present day descendants include
Phil S. Harison who lives on Walton Way. The proposed road name C S
Hamilton Street is intended to honor the late Reverend Dr Charles S
Hamilton, former pastor of Tabernacle Baptist Church for 40 years. The
designated street is adjacent to the church and parallel to 12th
Street. According to the petitioner, Tracy E Williams, “Dr Hamilton was a
brave and outstanding civil rights leader and city councilman for several
years. He also campaigned for mayor twice. He served as president of the
NAACP during a time when it was dangerous to say the letters N A A C P
in public……….In 1963, he filed suit testing the constitutionality of the Act
of 1872, which called for separate schools in Richmond County. He led the
fight to integrate public venues (parks, playgrounds, the golf course) and
private accommodations. He also filed a suit to integrate the police
department and provided leadership for Paine College students who
protested and marched to denounce segregated lunch counters, buses, parks
and other facilities. He provided leadership before, during and after the 1970
Riot in Augusta. He called for calmness the night before the riot in a
meeting at Tabernacle, and the next day in front of the Richmond County
Municipal Building.” Mr Williams states that he is “sure the citizens, as well
as religious, business and political leaders would be willing to pay homage
to the great leader, the Reverend Dr Charles Spenser Hamilton, who made
life better for all of us in Augusta.”
Cover Memo
Item # 1
Analysis:Existing residents will have to change their mailing address. 74.3% of the
property owners along Harrison Street signed the petition to change the
name of Harrison Street to C S Hamilton Street.
Financial Impact:The cost to the City to change the street signs.
Alternatives:Do not change the name of Harrison Street to C S Hamilton Street
Recommendation:Honor the request to change the road name of Harrison Street, between
D’Antignac Street and Laney Walker Boulevard, in its entirety, to C S
Hamilton Street.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
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Item # 1
Attachment number 2
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Item # 1
Attachment number 2
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Item # 1
Attachment number 2
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Item # 1
Engineering Services Committee Meeting
6/7/2010 12:45 PM
Consider Eliminating Assistant Director Position in Utilities
Department:Utilities
Caption:Authorize elimination of Assistant Director position in the Utilities
Department.
Background:The Utilities Department’s organizational structure includes six Assistant
Directors. The functional areas of the Assistant Director positions are as
follows:
Water Production
Wastewater Treatment
Engineering
Construction and Maintenance
Finance and Customer Service
Fort Gordon
Analysis:This organizational structure evolved during AUD’s intense capital
improvements program of the past 10 years. Because of the major plant
construction that has been underway in both the Water Production and
Wastewater Treatment areas, an Assistant Director for each has been
necessary. With this construction nearing completion, the functions of both
divisions can be successfully managed under a single division.
Financial Impact:Eliminating an Assistant Director position would result in savings in direct
salary costs of approximately $80,000.
Alternatives:AUD’s organizational structure could be left unchanged, although potential
efficiencies would not be realized.
Recommendation:Recommend that the position of Assistant Director, Water Production be
eliminated and that of Assistant Director, Wastewater Treatment be changed
to Assistant Director, Facility Operations. The duties and responsibilities of
the Water Production Assistant Director would be combined with those of
the Wastewater Treatment Assistant Director. This change would be
effective July 1, 2010.
Funds are Available in
the Following
Accounts:
This agenda item will result in savings.
REVIEWED AND APPROVED BY:
Cover Memo
Item # 2
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Engineering Services Committee Meeting
6/7/2010 12:45 PM
I-520 Widening/Reconstructing from Gordon Highway to Deans Bridge Rd.
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Execute the Local Government Lighting Project Agreement submitted by
the Georgia Department of Transportation (GDOT) on project NH000-520-
01 (017) PI 210700, improvements to I-520 from Gordon Highway to Deans
Bridge Road, which states that GDOT shall be responsible for the
installation, including all costs of materials to install high mast street
lighting at the Gordon Highway and Deans Bridge Road interchanges and
Augusta-Richmond County shall provide the energy, operation and
maintenance for these systems; and approve the Resolution authorizing
execution of the Local Government Lighting Project Agreement and
designation of the Mayor and Clerk of Commission as appropriate persons
to execute these documents as requested by AED. Funding will come from
the Street Lights account 276-041610-5312310.
Background:This is a GDOT project that will widen and reconstruct I-520 to 3 lanes in
each direction from Gordon Highway to Deans Bridge Road and improve
the respective interchanges. Final design activities are underway, right of
way activities are underway and the project is currently scheduled to be let
in calendar year 2011. The estimated right of way cost is $453,000 and the
estimated construction cost is $24,207,987.
Analysis:GDOT is managing this project and is responsible for all of the costs. On
August 24, 2009 the Engineering Department submitted a request to GDOT
which asked for high mast street lighting to be included at the Gordon
Highway and Deans Bridge Road interchanges. GDOT has concurred with
the request and on April 16, 2010 advised that the City needed to adopt a
resolution to support the request. On April 27, 2010 GDOT advised
Augusta-Richmond County that the lighting shall be administered in the
form of a Local Government Lighting Project Agreement and submitted five
(5) original copies to the County for execution. An original, official copy of
the executed Resolution must be attached to all five (5) original executed
Lighting Agreements and returned to GDOT for execution. GDOT will
return one (1) fully executed Agreement to the County for our files. The
agreement is considered continuing for a period of fifty (50 years) from the
date it is fully executed. GDOT reserves the right to terminate this
agreement at any time for just cause upon thirty (30) days written notice to
Augusta-Richmond County. If the County elects to de-energize or fails to
properly maintain or to repair the lighting system during the term of this
agreement, the County shall reimburse GDOT the materials cost for the
lighting system. If the County elects to de-energize or fails to properly
operate, repair or maintain any individual unit within the lighting system,
the County shall reimburse GDOT for the material cost for the individual
unit which will include all costs for the pole, luminaries, foundations, and
Cover Memo
Item # 3
associated wiring. GDOT will provide the County with a statement of
material costs upon completion of the installation. GDOT shall retain
ownership of all materials and various components of the entire lighting
system. The County, in its operation and maintenance of the lighting system,
shall not in any way alter the type or location, or the design or any of the
various components which make up the entire lighting system without prior
written approval from GDOT.
Financial Impact:FINANCIAL IMPACT: The cost for this shown below. Gordon Highway:
600 months X $16,500 per month = $9,900,000 Deans Bridge Road: 600
months X $15,400 per month = $9,240,000
Alternatives:1) Execute the Local Government Lighting Project Agreement submitted by
the Georgia Department of Transportation (GDOT) on project NH000-520-
01 (017) PI 210700, improvements to I-520 from Gordon Highway to Deans
Bridge Road, which states that GDOT shall be responsible for the
installation, including all costs of materials to install high mast street
lighting at the Gordon Highway and Deans Bridge Road interchanges and
Augusta-Richmond County shall provide the energy, operation and
maintenance for these systems; and approve the Resolution authorizing
execution of the Local Government Lighting Project Agreement and
designation of the Mayor and Clerk of Commission as appropriate persons
to execute these documents as requested by AED. Funding will come from
the Street Lights account 276-041610-5312310. 2) Do not approve and miss
the opportunity to enhance the safety features of these interchanges.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 276-
041610-5312310
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Page | 1
AED - Resolution installation of
High Mast Street Lighting
A RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSIONERS
AUGUSTA-RICHMOND COUNTY, GEORGIA
A Resolution supporting the installation of high mast street lighting at the interchanges of
Gordon Highway (SR10/US 78) and I-520 and Deans Bridge Road (SR 4/US 1) and I-520, GDOT
Project NH000-0520-01 (017), PI 210700; authorizing execution of the local government Lighting
Project Agreement (LGLPA) and designation of Mayor and Clerk of Commission as
appropriate persons to execute documents; and other purposes,
WHEREAS, the Georgia Department of Transportation is planning for road
improvements on I-520 from Gordon Highway to Deans Bridge Road in Augusta-
Richmond County, Georgia; and
WHEREAS, Augusta, Georgia recognizes the benefits from providing high mast
street lighting at interchanges; and
WHEREAS, the Georgia Department of Transportation and Augusta, Georgia
have agreed that installation of high mast street lighting at the Gordon Highway and
Deans Bridge Road interchanges on I-520 will provide positive benefits for these
interchanges; and
WHEREAS, the Georgia Department of Transportation has developed an
Agreement for Energy, Maintenance and Operation of the high mast street lighting to
which Augusta, Georgia agrees; and
WHEREAS, the lighting shall be administered in the form of a Local
Government Lighting Project Agreement (LGLPA); and
WHEREAS, it shall be the responsibility of the Georgia Department of
Transportation to provide for the installation of the lighting system, including all costs
of materials for the lighting system; and
WHEREAS, it shall be the responsibility of Augusta, Georgia to provide the
energy, operation and maintenance for the lighting system.
Attachment number 1
Page 1 of 2
Item # 3
Page | 2
AED - Resolution installation of
High Mast Street Lighting
THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA
HEREBY RESOLVES AS FOLLOWS:
SECTION 1: Augusta-Richmond County Commission hereby requests the
Georgia Department of Transportation assist in placing high mast street lighting at the
Gordon Highway and Deans Bridge Road interchanges along I-520 as part of the noted
project.
SECTION 2: Augusta-Richmond County Commission resolves that the Mayor of
Augusta, Georgia and the Clerk of Commission are hereby authorized and shall execute
the Local Government Lighting Project Agreement on behalf of Augusta, Georgia.
SECTION 3: Augusta-Richmond County Commission resolves that a copy of
this Resolution be forwarded to the Commissioner of Georgia Department of
Transportation, forthwith.
Duly adopted this ________ day of ____________________, 2010.
AUGUSTA, GEORGIA
By: _______________________________________
Deke Copenhaver
As Mayor
ATTEST:
__________________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1
Page 2 of 2
Item # 3
Engineering Services Committee Meeting
6/7/2010 12:45 PM
Motion to determine that portion of Hollis Road has ceased to be used by public to extent that no substantial public
purpose is served by it, and a public hearing shall beheld regarding the issue of abandonment pursuant to O.C.G.A.
§32-7-2.
Department:Law Department
Caption:Motion to determine that a portion of Hollis Road, as shown on the attached
plat and consisting of 0.09 acre (4,106 square feet), has ceased to be used by
the public to the extent that no substantial public purpose is served by it, and
a public hearing shall be held regarding the issue of abandonment pursuant
to O.C.G.A. §32-7-2.
Background:The Engineering Department has been requested to abandon a portion of
Hollis Road and deed this portion to the Mt. Vernon Baptist Church. This
portion of Hollis Road currently has no use because it is either covered with
trees and bushes or is being used for parking by the church. It does not serve
any parcels other than the church itself. Therefore, the Engineering
Department is recommending abandonment and transfer of this portion of
Hollis Road to Mt. Vernon Baptist Church.
Analysis:Upon approval by the Augusta Commission of the request to make a
determination as to the usefulness of this portion of Hollis Road, pursuant to
O.C.G.A. §32-7-2, publication must be made and a public hearing held to
determine the impact, if any, of the proposed abandonment on neighbors and
interested parties. All neighboring parcel owners must also be contacted
individually to determine their opinion of the proposed abandonment. Once
this process is completed, this information will be presented to the Augusta
Commission for their approval or denial of the request for abandonment.
Financial Impact:Cost of publication and advertisement of public hearing.
Alternatives:Deny request for abandonment of portion of Hollis Road.
Recommendation:Approve determination of usefulness of portion of Hollis Road, publication
of request for abandonment, public hearing to determine input of
neighboring property owners and citizens, and contact of surrounding
property owners to determine their opinion of proposed abandonment, with
results of same to be brought before the Augusta Commission for final
disposition.
Funds are Available in
the Following
Accounts:
Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Engineering Services Committee Meeting
6/7/2010 12:45 PM
Motion to grant Georgia Power Company an Easement for Underground Utilities at Solid Waste Landfill (4330 Deans
Bridge Road), and have documents executed by Mayor and Clerk of Commission
Department:Law Department
Caption:Motion to grant Georgia Power Company an Easement for Underground
Utilities at the Solid Waste Landfill located at 4330 Deans Bridge Road,
Blythe, Georgia 30805, and have the documents executed by the Mayor and
Clerk of Commission.
Background:The Solid Waste Department has been requested to allow Georgia Power
Company to install and maintain an underground distribution line to provide
electrical service at the Solid Waste Landfill located at 4330 Deans Bridge
Road, Blythe, Georgia 30805.
Analysis:The Solid Waste Department has no objection to the proposed Easement for
Underground Utilities requested by Georgia Power Company, which will
allow Georgia Power Company to install and maintain electrical service at
this site.
Financial Impact:None to Augusta, Georgia
Alternatives:Deny request for Easement for Underground Utilities.
Recommendation:Approve Motion to grant Georgia Power Company an Easement for
Underground Utilities at the Solid Waste Landfill located at 4330 Deans
Bridge Road, Blythe, Georgia 30805, and allow Mayor and Clerk of
Commission to execute necessary documents for said Easement.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 5
Attachment number 1
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Item # 5
Attachment number 1
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Item # 5
Attachment number 1
Page 3 of 3
Item # 5
Engineering Services Committee Meeting
6/7/2010 12:45 PM
TEE Center Commissioning
Department:Public Services Department - Facilities Management Division
Caption:Approve award of contract and expenditure of SPLOST funds dedicated to
the New TEE Center, in the amount of $68,850, for basic Commissioning
Services verifying full functionality of all systems to Total Systems
Commissioning following evaluation of responses to Bid Item #10-087.
Background:The TEE Center is currently being designed by TVS Design. The Design
Team is currently in Design Development phase, and R. W. Allen, out of
Augusta, GA, has been contracted as the CM @ Risk for construction phase
services. Plans call for a two story building with 40,000 square feet high bay
exhibition hall.
Analysis:Approving and executing the contract with Total Systems Commissioning
will allow development of early commissioning plans. This firm was the
lowest responsive bidder to Bid Item #10-087. The next lowest bid was
approximately 50% higher.
Financial Impact:The cost of the contract is capped at $68,850. Present SPLOST funds
support the cost of the commissioning efforts.
Alternatives:1. Approve award of contract and expenditure of SPLOST funds dedicated
to the New TEE Center, in the amount of $68,850, for basic Commissioning
Services verifying full functionality of all systems to Total Systems
Commissioning following evaluation of responses to Bid Item #10-087. 2.
Repeat advertisement and selection process, thereby delaying selection of
the commissioning firm.
Recommendation:#1. Approve award of contract and expenditure of SPLOST funds dedicated
to the New TEE Center, in the amount of $68,850, for basic Commissioning
Services verifying full functionality of all systems to Total Systems
Commissioning following evaluation of responses to Bid Item #10-087.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL 325-05-1120/JL 206-35-
1102 Object Code: 52-32111
REVIEWED AND APPROVED BY:Cover Memo
Item # 6
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Monday, April 26, 2010 for furnishing:
Bid Item #10-087 Commissioning Services for TEE Center for Public Services
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, April 13, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle March 18, 25, April 1, 8, 2010
Metro Courier March 24, 2010
cc: Fred Russell Administrator
Tameka Allen Interim Deputy Administrator
Don Greene Heery International
Steve Kimsey Heery International
Jacques Ware Dukes Edwards & Dukes
Attachment number 1
Page 1 of 1
Item # 6
VENDORS Attachment B Bidders Form Addendum Total Lump Sum
Bay to Bay Balancing, Inc.
14819 N 12th Streewt
Lutz, FL 33549-3508
YES YES YES $103,400.00
Newcomb & Boyd
303 Peachtree Center Avenue, NE, Ste 525
Atlanta, GA 30303
YES YES YES $213,315.00
Total Systems Commissioning, Inc.
1710 Defoor Avenue, Suite 100
Atlanta, GA 30318
YES YES YES $68,850.00
EMC Engineers, Inc.
4550 N Point Pkwy, Ste 300
Alpharetta, GA 30022
KLG Jones, LLC
209 Burgess Street
Greer, SC 29651
Working Building
4501 Circle 75 Pkwy, Ste B 2200
Atlanta, GA 30339
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30901
Energy Ace
114 New Street, D2
Decatur, GA 30030
Hanson
720 N Maitland Avenue, Ste C
Maitland, FL 32751
Harrington Group
3055 Breckinridge Boulevard
Duluth, GA 30096
IPS
2500 Gateway Centre Blvd,, Ste 500
Morrisville, NC 27560
John Searcy & Associates, Inc.
2700 University Blvd W, Ste B-4
Jacksonville, FL 32217
PB America
1510 Hanger Road, Ste A
Augusta, GA 30906
SH Group, Inc.
900 Circle 75 Parkway
Atlanta, GA 30339
Systemworcx, LLC
5317 Old Bush River Road, Ste A
Columbia, SC 29212
Bid Item #10-087
Commissioning Services for TEE Center
for the City of Augusta - Public Services Department
Bid Due: Monday, April 26, 2010 @ 3:00 p.m.
Non-Compliant
Did not return Attachment B and Bidders Form
Non-Compliant
Did not return Attachment B and Bidders Form
Non-Compliant
Did not return Attachment B and Bidders Form
Did not acknowledge Addendum 1
Submitted No Bid Response Letter
Page 1 of 1
Attachment number 2
Page 1 of 1
Item # 6
Attachment number 3
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Item # 6
Attachment number 3
Page 2 of 3
Item # 6
Attachment number 3
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Item # 6
Attachment number 4
Page 1 of 3
Item # 6
Attachment number 4
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Item # 6
Attachment number 4
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Item # 6
Engineering Services Committee Meeting
6/7/2010 12:45 PM
TEE Center Parking Control Equipment
Department:Public Services Department - Facilities Management Division
Caption:Provide authorization to R.W. Allen, LLC to award Bid Package #1 to
Amano McGann of Norcross, GA, in the amount of $250,930.00, to furnish
and install the parking control equipment, for the TEE Center.
Background:R.W. Allen, LLC was selected under RFQ 10-039 as the TEE Center
project’s Construction Manager at Risk. The Design team, led by TVS,
completed the first bid package, and bids were accepted and reviewed by
R.W. Allen, LLC, and the CIPM.
Analysis:The following is the lowest responsive, responsible bidders, as determined
by R.W. Allen, LLC to perform the work. The Subcontractors pursuant to
this Exhibit B-4 are as follows: 1. Amano McGann – Norcross, GA The
Scope of Work includes furnishing and installation of the parking control
equipment, and is within the budgeted amount that was estimated for this
phase of the work. R.W. Allen, LLC, in conjunction with the design and
program management team, will provide oversight during this and
subsequent phases of the project. Proceeding with this work now will allow
construction to proceed in an expedited fashion, leading to quicker
completion of the new TEE Center. This activity needs to be completed
prior to the start of the demolition. R.W. Allen, LLC has included the bid
summary and bid proposals as back-up to support this.
Financial Impact:The amount for Bid Package #1 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and approved
in the 4th Quarter, 2010. The total GMP is currently budgeted to not exceed
$27,927,200.
Alternatives:1. Provide authorization to R.W. Allen, LLC to award Bid Package #1 to
Amano McGann of Norcross, GA, in the amount of $250,930.00, to furnish
and install the parking control equipment, for the TEE Center. 2. Wait until
the Guaranteed Maximum Price is established in the 4th Quarter 2010, and
delay the completion of the facility by five (5) months.
Recommendation:Provide authorization to R.W. Allen, LLC to award Bid Package #1 to
Amano McGann of Norcross, GA, in the amount of $250,930.00, to furnish
and install the parking control equipment, for the TEE Center.
Funds are Available in
the Following
Accounts:
TEE Center: GL 325-05-1130/JL 206351102
Cover Memo
Item # 7
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
1 of 1
Exhibit G-1
Authorization for Construction
Pursuant to this agreement, the Owner and the Construction Manager hereby execute
this Exhibit G-1 and further agree as follows:
1. The Construction Manager’s Guaranteed Maximum Price (“GMP”) proposal for the
entire Project has not been established. However, the Construction Manager's
GMP for the Early Award Bid Package #1, dated June 1, 2010, to fast track the
Project, attached hereto and incorporated herein, is accepted by the Owner.
2. The General Conditions Guaranteed Maximum Cost for the
Project, including this Bid Package, is
$1,082,670.00
3. Preconstruction Services $26,400.00
4. The Subcontracts Cost is:
Bid Package #1
Bid Package #2
Bid Package #3
Bid Package #4
Bid Package #5
Bid Package #6
$250,930.00
TBD
TBD
5. The Lump Sum Fixed Management Fee for the Project,
including this Bid Package, is
$780,000.00
6. The Guaranteed Maximum Price for the Project is TBD
7. The Date of Substantial Completion shall be 24 months after
Notice-to-Proceed
Items 2, 3, and 5 above were previously agreed to and included in the agreement.
Owner: Construction Manager:
Augusta, Georgia R.W. Allen, LLC
By:
(Signature) (Seal) (Signature) (Seal)
(Name) (Name)
(Title) (Title)
(Attest) (Street Address – No PO Box)
(City Clerk) (City, State, Zip)
Date of Signature Date of Signature
Attachment number 1
Page 1 of 1
Item # 7
Attachment number 2
Page 1 of 25
Item # 7
Attachment number 2
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