HomeMy WebLinkAbout2010-05-10-Meeting Agenda
Engineering Services Committee Meeting Commission Chamber- 5/10/2010- 1:00 PM
ENGINEERING SERVICES
1. Approve the Service Area for the Solid Waste Collection Contract for
2011.
Attachments
2. Approve the Service Level for the Solid Waste Collection Contract for
2011.
Attachments
3. Approve the Service Limits for the Solid Waste Collection Contract for
2011.
Attachments
4. Authorize execution of an amendment to an agreement with Cranston
Engineering Group for engineering services in the amount of $186,450 for
complying with the FERC Dam Safety Performance Monitoring Program
to support the Augusta Canal Licensing Process.
Attachments
5. Approve cost sharing agreement in an amount not to exceed $70,000.00
with the developers of Burgess Hills and Cushendal Hills Subdivisions.
Attachments
6. Authorize the notification of the selection results to prospective firms and
proceed with negotiations of a contract with the top ranked firm, Tetra
Tech Inc. for Construction Manager at Risk Services for Various Projects
at Ft. Gordon.
Attachments
7. Approve award of the On-Call Construction Services Consulting
Agreement to EMC Engineering, Moreland Altobelli, and The LPA Group
subject to receipt of signed contracts and proper bonds. Also approve
$150,000 to fund the proposed On-Call Construction Services. Funding is
available in the paving and resurfacing accounts respectively.
Attachments
8. Approve Capital Project Budget #322-041110-207822001 for the Rock
Creek/Warren Lake Restoration project and Supplemental Agreement
Number One for Augusta’s Canal Basin Dredging in the amount of
$57,285.00 for Permitting from US Army Corps of Engineers. Funding is
available in the project engineering account for the AED.
Attachments
9. Approve the Resolution supporting the installation of High Mast Street
Lighting at the interchanges of Gordon Highway and Deans Bridge Road
on I-520 as part of Georgia Department of Transportation (GDOT) project
NH000-520-01 (017) PI 2107000. As requested by
Attachments
www.augustaga.gov
AED.
10. Approve Capital Project Budget Change Number Two 324-041110-
207824001, and award the Construction Contract to Mabus Brothers
Construction Co., Inc. in the amount of $1,316,483.15 for the Willis
Foreman Road over Spirit Creek Bridge Replacement, subject to receipt of
a detailed project schedule; a contractor’s project team - approved by the
Engineering Department; a traffic control plan; signed contract(s), and
proper bonds. Also approve Supplemental Agreement Number Three to
Cranston Engineering Group, PC in the amount of $118,400.00 for
additional services that include construction observation and field
engineering. Funding is available in the project account for the AED.
Attachments
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Approve the Service Area for the Solid Waste Collection Contract for 2011.
Department:Solid Waste
Caption:Approve the Service Area for the Solid Waste Collection Contract for 2011.
Background:The Augusta Solid Waste Collection Contract expires at the end of
2010. The contract has been in place since 2005 and provides for trash
collection services for the majority of Richmond County. The service
includes one 96-gallon trash cart and one recycle cart. The current
service area stops short of the entire county. We do not service the city of
Hephzibah or the city of Blythe, and we do not currently service extreme
southern Richmond County.
Analysis:Extending the service area to include all of Richmond County up to the City
limits of Blythe and Hephzibah makes sense at this time. The additional
residential development in south Richmond County would allow us to
provide the same level of service to all residents in the county. This would
increase the customers serviced by the solid waste department by
approximately 7500 additional homes. We would also make services
available to the Cities of Blythe and Hephzibah, if they want to participate;
however it would be an “all or none” decision for those locales.
Financial Impact:none
Alternatives:1. Approve the service areas described above 2. Do not approve the changes
and leave the service area the same.
Recommendation:alternative 1.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Approve the Service Level for the Solid Waste Collection Contract for 2011.
Department:Solid Waste
Caption:Approve the Service Level for the Solid Waste Collection Contract for 2011.
Background:The Augusta Solid Waste Collection Contract expires at the end of
2010. The contract has been in place since 2005 and provides for trash
collection services for the majority of Richmond County. The service
includes one 96-gallon trash cart and one recycle cart. The current
service level Augusta provides includes twice per week household service,
once per week recycling, yard waste, and bulky item pickup (including
tires). Household services include one 96-gallon trash cart which is
serviced two times per week – either Monday and Thursday or Tuesday and
Friday. Recycling service is one time per week and the household is
provided with one recycling cart to use for this service. The materials are not
required to be separated – they can all be simply tossed into the cart and
wheeled to the curb on the resident’s second day of collection. Yard Waste
is currently serviced one time per week and includes a 5x5x10 area of any
combination of kraft bags, 30-gallon cans, or bundles. Bulk waste service
is also one time per week and includes items in a 5x5x10 area or under 50
lbs. Bulk waste service also includes the pickup of two tires per household
per week.
Analysis:The described level of services provided to each household provides for a
simple method of disposal for the majority of the household items by simply
placing them at the curb in the appropriate manner and on the appropriate
day. And while the service level is convenient, the average home owner
simply does not need this level of service. Options for service levels include:
Option A – one household pickup per week, one yard waste, one bulk waste,
and one recycle pickup per week. Option B – twice per week household
pickup, one yard waste, one bulk waste, and one recycle pickup per week
(same as it is currently).
Financial Impact:no impact at this time.
Alternatives:1. Approve Option A 2. Approve Option B
Recommendation:Alternative 1.
Funds are Available in
the Following
Accounts:
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Approve the Service Limits for the Solid Waste Collection Contract for 2011.
Department:Solid Waste
Caption:Approve the Service Limits for the Solid Waste Collection Contract for
2011.
Background:The Augusta Solid Waste Collection Contract expires at the end of
2010. The contract has been in place since 2005 and provides for trash
collection services for the majority of Richmond County. The service
includes one 96-gallon trash cart and one recycle cart. The current
service level Augusta provides includes twice per week household service,
once per week recycling, yard waste, and bulky item pickup (including
tires). Household services include one 96-gallon trash cart which is
serviced two times per week – either Monday and Thursday or Tuesday and
Friday. Recycling service is one time per week and the household is
provided with one recycling cart to use for this service. The materials are not
required to be separated – they can all be simply tossed into the cart and
wheeled to the curb on the resident’s second day of collection. Yard Waste
is currently serviced one time per week and includes a 5x5x10 area of any
combination of kraft bags, 30-gallon cans, or bundles. Bulk waste service
is also one time per week and includes items in a 5x5x10 area or under 50
lbs. Bulk waste service also includes the pickup of two tires per household
per week.
Analysis:The service limits described above allow for the pickup of the majority of
items a household would have to dispose of. However, the solid waste
department recommends some slight refinements to the service limits. Yard
waste – the 5x5x10 area is easy to work within and it makes the material
easy for the drivers and helpers to handle. Kraft bags, similarly, are easy to
handle since they keep the weight of the material down as well as keep it
neat and prevent the yard material from blowing all down the street or back
into your yard. Using only kraft bags would simplify the yard waste services
for the community. Further, the Solid Waste Department would continue to
have two annual cleanup months (fall and spring) where the residents could
put out an increased amount of yard waste for service. In addition, we could
continue to pick up Christmas trees in January. Bulky waste – the current
5x5x10 area and what two people can reasonably pick-up, is again, easy to
work within and simple for the workers to handle. However, because bulk
waste pickup is not an appointment-type service, once per week, the
collection companies have trucks that drive the entire area looking for items
to pickup. This is not an efficient use of resources. Making bulk waste a
call-in or appointment service would allow for better use of both our assets
and our money. Tires – currently residents are allowed to place two tires at
the curb for pickup each week. Because tires are not allowed to be mixed
with the trash, another vehicle has to drive the area each week looking for
Cover Memo
tires to pickup. This, again, is incredibly inefficient. Tire service would be
changed to a quarterly event where each resident could drop off up to four
tires free of charge. These events would be held at various locations
throughout the County so that it would be convenient for all.
Financial Impact:None.
Alternatives:1. Approve the service limit changes to yard waste, going to kraft bag
collections only. 2. Approve the service limit changes to bulk waste, going
to an appointment bases system (call in). 3. Approve the service limit
change to bulk waste, altering to quarterly tire collection events vs. weekly
collections. 4. Approve any combination of options 1-3. 5. Do not approve
the changes and leave the service the same.
Recommendation:alternative 1
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Augusta Canal FERC Licensing Process – Dam Safety Compliance
Department:Utilities
Caption:Authorize execution of an amendment to an agreement with Cranston
Engineering Group for engineering services in the amount of $186,450 for
complying with the FERC Dam Safety Performance Monitoring Program to
support the Augusta Canal Licensing Process.
Background:The Augusta Commission authorized, in February 2009, for Cranston
Engineering Group to provide certain engineering services to Augusta for
having the Augusta Canal licensed through the Federal Energy Regulatory
Commission. This process includes a Dam Safety Performance Monitoring
Program. This program involves a comprehensive approach to technical data
reporting, potential failure mode identification, surveillance and monitoring,
emergency action planning, security and vulnerability planning, and a series
of inspections and reports. Attached to the agenda item as backup is a
proposal detailing the requirements.
Analysis:Licensed FERC projects must comply with the applicable requirements of
the Federal Regulation Title 18 for Dam Safety Compliance Monitoring
Program. This amendment will update and prepare the annual submittals to
remain in compliance.
Financial Impact:Funds for this request are included in account number 507043410-
5425110/80320115-5425110.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize execution of an amendment to an
agreement with Cranston Engineering Group for engineering services
amount of $186,450 for complying with FERC Dam Safety Performance
Monitoring Program to support the Augusta Canal Licensing Process.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 7
Attachment number 1Page 2 of 7
Attachment number 1Page 3 of 7
Attachment number 1Page 4 of 7
Attachment number 1Page 5 of 7
Attachment number 1Page 6 of 7
Attachment number 1Page 7 of 7
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Cost Sharing Agreement Burgess Hills & Cushendal Hills Subdivisions
Department:Augusta Utilties Department
Caption:Approve cost sharing agreement in an amount not to exceed $70,000.00
with the developers of Burgess Hills and Cushendal Hills Subdivisions.
Background:Burgess Hills and Cushendal Hills Subdivisions are proposed developments
on the south side of Belair Rd. just west of Wrightsboro Rd. The developer
has approached the Augusta Utilities Department with a proposal to cost
share with jack and boring the sanitary sewer under the roadway to open up
the area on the south side of Belair Rd. By jack and boring under Belair Rd
to the south side; sanitary sewer will be available for not only these two
developments but approximately 18 other parcels as well.
Analysis:The cost sharing agreement is for AUD to participate up to $70,000.00 for
the jack and bore under Belair Rd. the developer will be reimbursed after the
construction is inspected and accepted into AUD system in accordance with
our requirements and specifications.
Financial Impact:Funds for the project are available under account number 507043420-
5425210/81000020-5425210.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of a cost sharing
agreement in an amount not to exceed $70,000.00 with the developers of
Burgess Hills and Cushendal Hills Subdivisions.
Funds are Available in
the Following
Accounts:
507043420-5425210 81000020-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Ft Gordon CM @ Risk Contract Selection Process
Department:Utilities
Caption:Authorize the notification of the selection results to prospective firms and
proceed with negotiations of a contract with the top ranked firm, Tetra Tech
Inc. for Construction Manager at Risk Services for Various Projects at Ft.
Gordon.
Background:The Utilities Department through the Purchasing Department prepared and
advertised a Request of Qualification for a Construction Manager at Risk for
Various Projects at Ft Gordon. The RFQ’s were opened on March 23, 2010.
Since the submittal of the RFO’s, both the Utilities Department and
Purchasing Department have been involved in the process of ranking the
qualified firms. This process began with review of information submitted
from interested firms, continued with a short listing of qualified firms and
culminated with interviews of the top three (3) firms by a selection
committee.
Analysis:The Selection Committee conducted interviews on April 23, 2010. At the
completion of the interviews, the Selection Committee ranked the firms as
follows: 1. Tetra Tech Inc. 2. Crowder Construction Co. 3. Haskell Upon
approval by the August Commission, the Utilities Department will begin
negotiation with the top ranked firm. If negotiations for a mutually
acceptable agreement can not be reached, we would like to reserve the right
to negotiate with the remaining firms in the order as shown.
Financial Impact:No funds are being requested at this time. The cost for Construction
Management at Risk services will be brought to the Commission when
negotiations are completed.
Alternatives:If the Augusta Utilities Department can not reach a satisfactory agreement
with the top ranked firm, the remaining firms in the order as shown should
be considered for negotiations.
Recommendation:We recommend the Commission authorize the notification of the selection
results to perceptive firms and proceed with negotiations of a contract with
the top ranked firm, Tetra Tech Inc. for Construction Manager at Risk
Services for Various Projects at Ft Gordon.
Funds are Available in
the Following
Accounts:
No funds are being requested at this time. The cost for Construction
Management at Risk services will be brought to the Commission when
negotiations are completed.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
UTILITIES DEPARTMENT
Tom D. Wiedmeier, PE
Director
Augusta Utilities
360 Bay Street ± Suite 180 - Augusta, GA 30901
(706) 312-4160 ± Fax (706) 312-4123
www.augustaga.gov
To: Ms Geri Sams, Procurement Director
From: Tom Wiedmeier, Director Augusta Utilities
Date: April 30, 2010
Re: RFQ #10-100, Construction Management at Risk for Fort Gordon
Selection Committee Recommendation
The Selection Committee for the Construction Management @ Risk (RFQ#10-100) met on the afternoon
of April 23, 2010 for the presentations by the previously identified shortlisted firms. The Selection
Committee also convened on April 26, 2010 to review the information provided in the interview process
and compare the scoring of each of the Committee members.
Listed below is a consensus of the scoring of the firms as recommended by the Selection Committee:
1. Tetra Tech 90
2. Crowder Construction Co. 87
3. Haskell 86
Based on the criteria used, I concur with the recommendation of the Selection Committee and request the
Procurement Department proceed with the notifications of the process.
Attachment number 1Page 1 of 1
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, March 23, 2010 @ 3:00 p.m. for
furnishing:
RFQ ITEM #10-100 Construction Management @ Risk for Various Fort Gordon MSA,
ICU and R & R Projects for the Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Conference will
be held on Friday, March 5, 2010 at 10:00 a.m. in the Procurement Department – Room 605. All
questions must be submitted in writing to the office of the Procurement Department by fax at 706 821-
2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, March 9, 2010 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 11, 18, 25, March 4, 2010
Metro Courier February 17, 2010
cc: Fred Russell Administrator
Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Drew Goins Utilities Department
Attachment number 2Page 1 of 1
VENDORS Attachment B Bidders Form Original 8 Copies Addendum
Crowder Construction Co
1229 Royal Drive, #C
Conyers, GA 30094
YES YES YES YES YES
Haskell
111 Riverside Drive
Jacksonville, FL 32234
YES YES YES YES YES
McKnight Construction Co.
P.O. Box 204718
Augusta, GA 30917
YES YES YES YES YES
Tetra Tech
360 Bay Street, Suite 435
Augusta, GA 30901
YES YES YES YES YES
Manhattan Construction, Co
26 Executive Park Drive, Ste 2600
Atlanta, GA 30329
Parsons
3577 Parkway Lane, Bldg 5, Ste 100
Norcross, GA 30092
R.W. Allen, LLC
1015 Broad Street
Augusta, GA 30901
Brown and Caldwell
990 Hammond Drive
Atlanta, GA 30328
Brasfield & Gorrie
1900 Vaughn Road, Suite 100
Kennesaw, GA 30144
CH2M Hill
1450 Greene Street, Suite 510
Augusta, GA 30901
Dukes, Edwards & Dukes
920 W. Highland Avenue
Albany, GA 31701
Intrasite Management, Inc.
198 Peachtree Street, SW, Ste 315
Atlanta, GA 30328
James G. Swift & Associates
1206 Interstate Parkway
Augusta, GA 30909
RFQ Item #10-100
CM @ Risk for Various Fort Gordon MSA, ICU and R&R Projects
for the City of Augusta - Utilities Department
RFQ Due: Tuesday, March 23, 2010 @ 3:00 p.m.
Non-Compliant
Attachment B missing Pages 1 and 2
Non-Compliant
Attachment B missing E-Verify Number
Submitted No Bid Response
Submitted No Bid Response
Page 1 of 2
Attachment number 3Page 1 of 2
VENDORS Attachment B Bidders Form Original 8 Copies Addendum
RFQ Item #10-100
CM @ Risk for Various Fort Gordon MSA, ICU and R&R Projects
for the City of Augusta - Utilities Department
RFQ Due: Tuesday, March 23, 2010 @ 3:00 p.m.
Khafra
418 Fourth Street
Augusta, GA 30901
Pinnacle USA, Inc.
3001 Monroe Highway, Ste 300A
Watkinsville, GA 30677
Reynolds, Inc.
300 E. Broad Street
Fairburn, GA 30213
Shaw Environmental & Infrastructure
11560 Great Oaks Parkway
Alpharetta, GA 30022
Tetra Tech
360 Bay Street, Suite 435
Augusta, GA 30901
VCC
1000 Abernathy Road Ste 1130
Atlanta, GA 30328
Whiting-Turner
9900 Hammond Drive, #1100
Atlanta, GA 30328
Zel Engineers
435 Telfair Street
Augusta, GA 30901
Page 2 of 2
Attachment number 3Page 2 of 2
Attachment number 4Page 1 of 2
Attachment number 4Page 2 of 2
Evaluation Criteria PTS
Crowder
Construction Co
1229 Royal Drive, #C
Conyers, GA 30094
Haskell
111 Riverside Drive
Jacksonville, FL 32234
McKnight
Construction Co.
P.O. Box 204718
Augusta, GA 30917
Tetra Tech
360 Bay Street, Suite 435
Augusta, GA 30901
1) Firms experience as CM@ Risk,
Design-Build or other alternate
project delivery approach.
20 17.00 16.67 7.33 16.67
2) Firms Quality Control, Quality
Assurance and Project Tracking 15 14.33 12.33 10.33 12.67
3) Project Approach and
Understanding 25 24.00 22.67 10.67 22.33
4) Qualifications, experience,
references and availability of Key
Staff
25 22.00 22.00 14.00 21.67
5) Responsiveness 5 5.00 5.00 2.67 5.00
6) Financial qualifications
(advanced financing capability,
bonding capacity)
10 10.00 10.00 7.33 10.00
Total 100 92.33 88.67 52.33 88.33
87.00 86.00 90.00
Cumulative Evaluation Sheet - RFQ Item #10-100
Construction Manager @ Risk Services
For Various Ft. Gordon MSA, ICU, and R&R Projects
Friday, March 26, 2010 @ 2:00 p.m.
Vendor Presentation
Attachment number 5Page 1 of 1
Attachment number 6Page 1 of 6
Attachment number 6Page 2 of 6
Attachment number 6Page 3 of 6
Attachment number 6Page 4 of 6
Attachment number 6Page 5 of 6
Attachment number 6Page 6 of 6
Attachment number 7Page 1 of 7
Attachment number 7Page 2 of 7
Attachment number 7Page 3 of 7
Attachment number 7Page 4 of 7
Attachment number 7Page 5 of 7
Attachment number 7Page 6 of 7
Attachment number 7Page 7 of 7
Engineering Services Committee Meeting
5/10/2010 1:00 PM
On-Call Construction Services
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve award of the On-Call Construction Services Consulting Agreement
to EMC Engineering, Moreland Altobelli, and The LPA Group subject to
receipt of signed contracts and proper bonds. Also approve $150,000 to fund
the proposed On-Call Construction Services. Funding is available in the
paving and resurfacing accounts respectively.
Background:
The Augusta-Richmond County Engineering Department requested
professional services that include construction management, construction
inspection, and field engineering services. The number of SPLOST projects
being let for construction has increased significantly over the past year, and
will continue to increase throughout 2010. The following projects are
currently under construction or will be under construction in Year
2010: ON-GOING CONSTRUCTION PROJECTS: 1. Windsor Spring
Road (Peach Orchard to Old Louisville Rd.) 2. Windsor Spring Road
Resurfacing (Tobacco Rd. to Willis Foreman Rd.) 3. Windsor Spring Road
Resurfacing (Willis Foreman Rd. to SR 88) 4. Belair Hills Subdivision
Street and Drainage Improvements 5. Morgan Road Improvements (Deans
Bridge rd. to Tobacco Rd.) 6. D’Antignac Street Drainage Improvements
7. Martin Luther king Blvd. Resurfacing (Twiggs St. to Olive Rd.) 8. 12th
Street Resurfacing (Laney Walker to Old Savannah Rd.) 9. 8th Street
Resurfacing (Walton Way to Laney Walker) 10. Wrightsboro Road
Resurfacing (RA Dent Blvd. to James Brown Blvd.) 11. D’Antignac Street
Resurfacing (RA Dent Blvd. to 8th Street) 12. Reynolds Street Resurfacing
(4th Street to 13th Street) 13. Windsor Spring Road Resurfacing (Tobacco
Rd. to Willis Foreman Rd.) 14. Windsor Spring Road Resurfacing (Willis
Foreman Rd. to SR 88) 15. Woodbine Road Resurfacing (Washington Rd.
to Lakemont Drive) 16. Ruby Drive Resurfacing (Wells Drive to Richmond
Hills Rd.) 17. Lover’s Lane Resurfacing (Columbia Nitrogen Road to I-
520) 18. Toms Drive/Breeze Hill Drive Resurfacing 19. Skinner Mill Road
Emergency Project 20. Paving Dirt Roads (Phase 9) – Contract 1 21.
Paving Dirt Roads (Phase 9) – Lamar Rd., Contract 2 22. Village West
Drainage Improvements 23. Willis Foreman Road Bridge Replacement over
Spirit Creek 24. Interstate Parkway Emergency Repair CONSTRUCTION
PROJECTS LET WITHIN THREE MONTHS: 1. Old Savannah
Road/Twiggs Street – Phase I 2. Walton Way Resurfacing (Jackson Rd. to
Johns Rd.) 3. Walton Way Resurfacing (Johns Rd. to 15th Street) 4. Walton
Way Resurfacing (15th Street to Gordon Highway) 5. Laney Walker Blvd.
Resurfacing (New Savannah Rd. to Sand Bar Ferry Rd.) 6. East Augusta
Roadway and Drainage Improvements – Phase I (Eastview Drive Drainage
Improvements) 7. Downtown Traffic Signal & Street Upgrade – A (Broad
Street) 8. Paving Dirt Roads (Phase 9) – Pyes Court, Contract 3 9. Paving
Dirt Roads (Phase 9) - Youngblood Ct., Contract 4 The on-going
Cover Memo
construction projects have placed a significant strain on the Construction
Section. The assistance of outside construction services will only be
temporary and will help insure a quality finish product.
Analysis:Proposals were evaluated on August 12, 2009 with EMC Engineering,
Moreland Altobelli, and The LPA Group being the selected firms.
Financial Impact:Funds are available in the amount of $75,000 each in Paving Various Roads,
Ph IX (324-041110-5411120/208824001) and Resurfacing (324-041110-
6011110/201824044) respectively to be transferred to the On-Call
Construction Services Consultant Agreement upon Commission approval.
Alternatives:Approve Award of the On-Call Construction Services Consulting
Agreement to EMC Engineering, Moreland Altobelli, and The LPA Group
subject to receipt of signed contracts and proper bonds. Also approve
$150,000 to fund the proposed On-Call Construction Services. Funding is
available in the paving and resurfacing accounts respectively. 2)Do not
approve project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5411120/208824001 324-041110-6011110/201824044
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-041110-000000000. This project
proposes to establish professional services that include construction management,
construction inspection, and field engineering services for On-Call Construction
Services due to the number of SPLOST Projects being let for construction over
the past year and throughout 2010. Funding in the amount of $150,000 is
available in the SPLOST Phase IV account 324-041110-208824001 for $75,000 and
SPLOST Phase IV account 324-041110-201824044 respectively.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST Fund Account Balance 150,000$
150,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $150,000 Varies 150,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#324-041110-000000000
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact
engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact
engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks
3.13.09
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ON-CALL CONSTRUCTION SERVICES
CPB#324-041110-000000000
CPB AMOUNT
SOURCE OF FUNDS CPB
SPLOST FUND ACCOUNT BALANCE
324-04-1110-5411120-208824001 ($75,000)
SPLOST FUND ACCOUNT BALANCE
324-04-1110-6011110-201824044 ($75,000)
TOTAL SOURCES: ($150,000)
USE OF FUNDS
ROADS
324-04-1110-5414110-000000000 $150,000
TOTAL USES: $150,000
3.13.09
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Rock Creek/Warren Lake Restoration - SA1/CPB
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve Capital Project Budget #322-041110-207822001 for the Rock
Creek/Warren Lake Restoration project and Supplemental Agreement
Number One for Augusta’s Canal Basin Dredging in the amount of
$57,285.00 for Permitting from US Army Corps of Engineers. Funding is
available in the project engineering account for the AED.
Background:Warren Lake Dredging is an approved project and under design presently.
Augusta Engineering Department with its Consultant met recently with US
Army Corps of Engineers (USACE) to explore the possibility of expediting
the permitting process. USACE requested to combine any anticipated
projects requiring impacts to the same jurisdictional waters into a single
wetlands permit. One of such jurisdictional waters is Augusta Canal Basin.
This basin includes Lake Olmstead, Lake Aumond, Heirs Pond and Rae’s
Creek. All these water bodies need dredging and banks restoration.
Analysis:Augusta Engineering Department is currently under contract with the
Cranston Engineering Group, Inc. for the design and permitting of Warren
Lake Dredging. Inclusion of other waterbodies and submittal of basin-wide
permitting would save the duplication of efforts required for each individual
project in the preparation and review of the required environmental studies.
It is also a cost effective approach to accelerate permitting and advance
planning. The estimated time to complete the permitting process is twelve
months.
Financial Impact:Funds of $57,285.00 are available in the Rock Creek/Warren Lake
Improvement Project engineering account.
Alternatives:1) Approve Capital Project Budget #322-041110-207822001 for the Rock
Creek/Warren Lake Restoration project and Supplemental Agreement
Number One for Augusta’s Canal Basin Dredging in the amount of
$57,285.00 for Permitting from US Army Corps of Engineers. Funding is
available in the project engineering account for the AED. 2) Do not approve,
and face delaying permitting at increase cost.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
322-041110-5212115/207822001 Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#322-041110-207822001 for Rock Creek/Warren Lake
Restoration project and Supplemental Agreement Number One for Augusta's Canal Basin
Dredging in the amount of $57,285.00 for permitting from US Army Corps of Engineers.
Funding is available in the project engineering account 322-0411110-207822001-5212115.
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Special 1% Sales Tax, Phase II $1,200,000
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $1,200,000 2nd $1,200,000
Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
CPB#322-041110-207822001
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Honorable Deke Copenhaver, Mayor
FOR INFORMATION ONLY - ORIGINAL WILL BE PROCESSED AFTER COMMISSION APPROVES - QUESTIONS CALL EXT 5070
1 of 2 April 6, 2010
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN LAKE RESTORATION
CPB#322-041110-207822001
CPB AMOUNT CPB
SOURCE OF FUNDS CPB CHANGE
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-292822444 ($1,200,000)
TOTAL SOURCES:($1,200,000)
USE OF FUNDS
ENGINEERING
322-04-1110-5212115-207822001 $300,000
Cranston Engineering SA#1: $57,285.00
STORM DRAINAGE
322-04-1110-5414710-207822001 $900,000
TOTAL USES:$1,200,000
2 of 2 April 6, 2010
Attachment number 1Page 2 of 2
(SA02 – For changes greater than $20,000) April 2010
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Augusta Richmond County Project Number(s): 322-04-207822001
Supplemental Agreement Number: 1
Purchase Order Number: 165515
WHEREAS, We, Cranston Engineering Group, Consultant, entered into a contract with Augusta-
Richmond County on May 5, 2009, for engineering design services associated with the Rock
Creek/Warren Lake Restoration Project., File Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Permitting from US Army Corps of Engineers for the Rock Creek/ Warren
Lake Restoration Project
It is agreed that as a result of the above described modification the contract amount is increased by
$57,285 from $136,611.00 to a new total of $193,896.00.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said
Supplemental Agreement consisting of the above mentioned items and prices, and agree that this
Supplemental Agreement is hereby made a part of the original contract to be performed under the
specifications thereof, and that the original contract is in full force and effect, except insofar as it might be
modified by this Supplemental Agreement.
This day of , 2010.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
PLEASE DO NOT PROCESS. ORIGINAL WILL BE SENT TO THE CLERK OF COMMISSION ONCE THE COMMISSION
APPROVES. QUESTION: EXT 5010.
Attachment number 2Page 1 of 1
Attachment number 3Page 1 of 3
Attachment number 3Page 2 of 3
Attachment number 3Page 3 of 3
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Widening/Reconstructing I-520 from Gordon Highway to Deans Bridge Rd
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve the Resolution supporting the installation of High Mast Street
Lighting at the interchanges of Gordon Highway and Deans Bridge Road on
I-520 as part of Georgia Department of Transportation (GDOT) project
NH000-520-01 (017) PI 2107000. As requested by
AED.
Background:This is a GDOT project that will widen and reconstruct I-520 to 3 lanes in
each direction from Gordon Highway to Deans Bridge Road and improve
the respective interchanges. Final design activities are underway, right of
way activities will begin this calendar year and the project is currently
scheduled to be let in calendar year 2011. The estimated construction cost
is $23.4 million.
Analysis:: GDOT is managing this project and is responsible for all of the costs. On
August 24, 2009 the Engineering Department submitted a request to GDOT
which asked for high mast street lighting to be included at the Gordon
Highway and Deans Bridge Road interchanges. GDOT has concurred with
the request and on April 16, 2010 advised that the City needed to adopt a
resolution to support the request. Upon adoption of the resolution by the
City, GDOT will develop an agreement for energy, maintenance and
operation responsibilities and submit it to the City for execution.
Financial Impact:There is no financial obligation associated with adoption of the resolution.
Alternatives:Approve the Resolution supporting the installation of High Mast Street
Lighting at the interchanges of Gordon Highway and Deans Bridge Road on
I-520 as part of Georgia Department of Transportation (GDOT) project
NH000-520-01 (017) PI 2107000. As requested by AED. 2) Do not approve
and miss the opportunity to enhance the safety features of these
interchanges.
Recommendation:Approve alternative one
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
A RESOLUTION
AUGUSTA-RICHMOND COUNTY COMMISSIONERS
AUGUSTA-RICHMOND COUNTY, GEORGIA
A RESOLUTION SUPPORTING THE INSTALLATION OF HIGH MAST
STREET LIGHTING AT THE INTERCHANGES OF GORDON HIGHWAY
(SR 10/US 78) and I-520 AND DEANS BRIDGE ROAD (SR 4/US 1) and I-520,
GDOT PROJECT NH000-0520-01 (017), PI 210700; AND OTHER PURPOSES.
WHEREAS, the Georgia Department of Transportation is planning for road improvements on I-
520 from Gordon Highway to Deans Bridge Road in Augusta-Richmond County, Georgia; and
WHEREAS, Augusta-Richmond County, Georgia recognizes the benefits from providing high
mast street lighting at interchanges; and
WHEREAS, the Georgia Department of Transportation and Augusta-Richmond County have
agreed that installation of high mast street lighting at the Gordon Highway and Deans Bridge Road
interchanges on I-520 will provide positive benefits for these interchanges; and
WHEREAS, the Georgia Department of Transportation will develop an Agreement for Energy,
Maintenance and Operation of the high mast street lighting and send it to Augusta-Richmond County for
review and execution;
THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA HEREBY RESOLVES
AS FOLLOWS:
SECTION 1: Augusta-Richmond County Commission hereby request the Georgia Department of
Transportation assist in placing high mast street lighting at the Gordon Highway and Deans Bridge Road
interchanges along I-520 as part of the noted project.
SECTION 2: Augusta-Richmond County Commission resolves that a copy of this Resolution be
forwarded to the Commissioner of Georgia Department of Transportation, forthwith.
Duly adopted this day of , 2010
AUGUSTA-RICHMOND COUNTY, GEORGIA
By: ______________________________________
David S. Copenhaver
As its Mayor
ATTEST:
_____________________________
Lena J. Bonner, Clerk of Commission
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
5/10/2010 1:00 PM
Willis Foreman Road over Spirit Creek Bridge Replacement - CPB2- Contract Award
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve Capital Project Budget Change Number Two 324-041110-
207824001, and award the Construction Contract to Mabus Brothers
Construction Co., Inc. in the amount of $1,316,483.15 for the Willis
Foreman Road over Spirit Creek Bridge Replacement, subject to receipt of a
detailed project schedule; a contractor’s project team - approved by the
Engineering Department; a traffic control plan; signed contract(s), and
proper bonds. Also approve Supplemental Agreement Number Three to
Cranston Engineering Group, PC in the amount of $118,400.00 for
additional services that include construction observation and field
engineering. Funding is available in the project account for the AED.
Background:In 2006, GDOT submitted a Biennial Bridge Inspection Report on the
County and Federal Aid Secondary Bridges to Augusta-Richmond
County. This report recommended reducing the weight limit for the bridge
to three tons, and suggested re-routing school buses and trucks. A temporary
repair was performed on the bridge to allow school bus and truck traffic
back on to Willis Foreman Road for a time limit of five years. In February
2007, Augusta-Richmond County approved to have the bridge designed and
replaced. The bridge will be constructed while under normal traffic flow.
Analysis:Bids were received on February 1, 2010 with Mabus Brothers Construction
Co., Inc. being the low bidder. Bid results are as follow: CONTRACTORS
BID 1. Mabus Brothers Construction Co., Inc. $1,316,483.15 2. Reeves
Construction Co. $1,396,919.23 3. Rogers Bridge Company $1,536,154.65
4. Alpha Construction Company, Inc. $1,680,974.55 5. L-J, Inc.
$1,957,872.54 It is the Engineering Department recommendation to award
this project to the low bidder, subject to receipt of the following items: 1.
Detailed Project Schedule 2. Contractor’s Project Team (Approval by AED)
3. Traffic Control Plan 4. Signed Contracts and Proper Bonds
Financial Impact:Funds are available in the project contingency account to be transferred to
the construction account 324-041110-5414110/207824001 upon
Commission approval.
Alternatives:1) Approve Capital Project Budget Change Number Two 324-041110-
207824001, and award the Construction Contract to Mabus Brothers
Construction Co., Inc. in the amount of $1,316,483.15 for the Willis
Foreman Road over Spirit Creek Bridge Replacement, subject to receipt of a
detailed project schedule; a contractor’s project team - approved by the
Engineering Department; a traffic control plan; signed contract(s), and
proper bonds. Also approve Supplemental Agreement Number Three to
Cover Memo
Cranston Engineering Group, PC in the amount of $118,400.00 for
additional services that include construction observation and field
engineering. Funding is available in the project account for the AED. 2) Do
not approve and close Willis Foreman Road to school bus and truck traffic
between Windsor Spring Road and Deans Bridge Road.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
324-041110-5414110/207824001
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 324-04-207824001. This project
is for Willis Foremean Road over Spirit Creek Bridge Replacement. Funding
in the amount of $1,316,484.00 is availabale in the project contingency
Account for construction and $118,400 is available in project contingency account
for construction observation.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV Recapture 16,928$
Special 1% Sales Tax, Phase IV Recapture 65,070$
Special 1% Sales Tax, Project Account 2,008,100$
2,090,098$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Spirit Creek $ 2,090,098$ 3rd 2,090,098$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
CAPITAL PROJECT BUDGET
WILLIS FOREMAN ROAD OVER SPIRIT CREEK BRIDGE REPLACEMENT
CPB#324-041110-207824001
CHANGE NUMBER TWO
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering
at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering
at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks
4.5.2010
Attachment number 1Page 1 of 2
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WILLIS FOREMAN ROAD OVER SPIRIT CREEK BRIDGE REPLACEMENT
CPB#324-041110-207824001
CHANGE NUMBER TWO
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE IV RECAPTURE
324-04-1110-6011110-207824999 $81,998 $0 $81,998
SPLOST PROJECT ACCOUNT
324-04-1110-6011110-207824001 $2,008,100 $0 $2,008,100
TOTAL SOURCES: $2,090,098 $0 $2,090,098
USE OF FUNDS
CONTINGENCY
324-04-1110-6011110-207824001 $1,996,550 ($1,434,884)$561,666
CONSTRUCTION
324-04-1110-5414110-207824001 $0 $1,434,884 $1,434,884
$1,316,484 for Const. 118,400 for Const.Observ
ENGINEERING
324-04-1110-5212115-206824001 $81,998 $0 $81,998324-04-1110-5212115-206824001 $81,998 $0 $81,998
RIGHT OF WAY
324-04-1110-5411120-207824001 $11,550 $0 $11,550
TOTAL USES: $2,090,098 $0 $2,090,098
4.5.2010
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 1
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