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HomeMy WebLinkAbout2010-05-10-Meeting Agenda Engineering Services Committee Meeting Commission Chamber- 5/10/2010- 1:00 PM ENGINEERING SERVICES 1. Approve the Service Area for the Solid Waste Collection Contract for 2011. Attachments 2. Approve the Service Level for the Solid Waste Collection Contract for 2011. Attachments 3. Approve the Service Limits for the Solid Waste Collection Contract for 2011. Attachments 4. Authorize execution of an amendment to an agreement with Cranston Engineering Group for engineering services in the amount of $186,450 for complying with the FERC Dam Safety Performance Monitoring Program to support the Augusta Canal Licensing Process. Attachments 5. Approve cost sharing agreement in an amount not to exceed $70,000.00 with the developers of Burgess Hills and Cushendal Hills Subdivisions. Attachments 6. Authorize the notification of the selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, Tetra Tech Inc. for Construction Manager at Risk Services for Various Projects at Ft. Gordon. Attachments 7. Approve award of the On-Call Construction Services Consulting Agreement to EMC Engineering, Moreland Altobelli, and The LPA Group subject to receipt of signed contracts and proper bonds. Also approve $150,000 to fund the proposed On-Call Construction Services. Funding is available in the paving and resurfacing accounts respectively. Attachments 8. Approve Capital Project Budget #322-041110-207822001 for the Rock Creek/Warren Lake Restoration project and Supplemental Agreement Number One for Augusta’s Canal Basin Dredging in the amount of $57,285.00 for Permitting from US Army Corps of Engineers. Funding is available in the project engineering account for the AED. Attachments 9. Approve the Resolution supporting the installation of High Mast Street Lighting at the interchanges of Gordon Highway and Deans Bridge Road on I-520 as part of Georgia Department of Transportation (GDOT) project NH000-520-01 (017) PI 2107000. As requested by Attachments www.augustaga.gov AED. 10. Approve Capital Project Budget Change Number Two 324-041110- 207824001, and award the Construction Contract to Mabus Brothers Construction Co., Inc. in the amount of $1,316,483.15 for the Willis Foreman Road over Spirit Creek Bridge Replacement, subject to receipt of a detailed project schedule; a contractor’s project team - approved by the Engineering Department; a traffic control plan; signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Three to Cranston Engineering Group, PC in the amount of $118,400.00 for additional services that include construction observation and field engineering. Funding is available in the project account for the AED. Attachments Engineering Services Committee Meeting 5/10/2010 1:00 PM Approve the Service Area for the Solid Waste Collection Contract for 2011. Department:Solid Waste Caption:Approve the Service Area for the Solid Waste Collection Contract for 2011. Background:The Augusta Solid Waste Collection Contract expires at the end of 2010. The contract has been in place since 2005 and provides for trash collection services for the majority of Richmond County. The service includes one 96-gallon trash cart and one recycle cart. The current service area stops short of the entire county. We do not service the city of Hephzibah or the city of Blythe, and we do not currently service extreme southern Richmond County. Analysis:Extending the service area to include all of Richmond County up to the City limits of Blythe and Hephzibah makes sense at this time. The additional residential development in south Richmond County would allow us to provide the same level of service to all residents in the county. This would increase the customers serviced by the solid waste department by approximately 7500 additional homes. We would also make services available to the Cities of Blythe and Hephzibah, if they want to participate; however it would be an “all or none” decision for those locales. Financial Impact:none Alternatives:1. Approve the service areas described above 2. Do not approve the changes and leave the service area the same. Recommendation:alternative 1. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Engineering Services Committee Meeting 5/10/2010 1:00 PM Approve the Service Level for the Solid Waste Collection Contract for 2011. Department:Solid Waste Caption:Approve the Service Level for the Solid Waste Collection Contract for 2011. Background:The Augusta Solid Waste Collection Contract expires at the end of 2010. The contract has been in place since 2005 and provides for trash collection services for the majority of Richmond County. The service includes one 96-gallon trash cart and one recycle cart. The current service level Augusta provides includes twice per week household service, once per week recycling, yard waste, and bulky item pickup (including tires). Household services include one 96-gallon trash cart which is serviced two times per week – either Monday and Thursday or Tuesday and Friday. Recycling service is one time per week and the household is provided with one recycling cart to use for this service. The materials are not required to be separated – they can all be simply tossed into the cart and wheeled to the curb on the resident’s second day of collection. Yard Waste is currently serviced one time per week and includes a 5x5x10 area of any combination of kraft bags, 30-gallon cans, or bundles. Bulk waste service is also one time per week and includes items in a 5x5x10 area or under 50 lbs. Bulk waste service also includes the pickup of two tires per household per week. Analysis:The described level of services provided to each household provides for a simple method of disposal for the majority of the household items by simply placing them at the curb in the appropriate manner and on the appropriate day. And while the service level is convenient, the average home owner simply does not need this level of service. Options for service levels include: Option A – one household pickup per week, one yard waste, one bulk waste, and one recycle pickup per week. Option B – twice per week household pickup, one yard waste, one bulk waste, and one recycle pickup per week (same as it is currently). Financial Impact:no impact at this time. Alternatives:1. Approve Option A 2. Approve Option B Recommendation:Alternative 1. Funds are Available in the Following Accounts: Cover Memo REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Engineering Services Committee Meeting 5/10/2010 1:00 PM Approve the Service Limits for the Solid Waste Collection Contract for 2011. Department:Solid Waste Caption:Approve the Service Limits for the Solid Waste Collection Contract for 2011. Background:The Augusta Solid Waste Collection Contract expires at the end of 2010. The contract has been in place since 2005 and provides for trash collection services for the majority of Richmond County. The service includes one 96-gallon trash cart and one recycle cart. The current service level Augusta provides includes twice per week household service, once per week recycling, yard waste, and bulky item pickup (including tires). Household services include one 96-gallon trash cart which is serviced two times per week – either Monday and Thursday or Tuesday and Friday. Recycling service is one time per week and the household is provided with one recycling cart to use for this service. The materials are not required to be separated – they can all be simply tossed into the cart and wheeled to the curb on the resident’s second day of collection. Yard Waste is currently serviced one time per week and includes a 5x5x10 area of any combination of kraft bags, 30-gallon cans, or bundles. Bulk waste service is also one time per week and includes items in a 5x5x10 area or under 50 lbs. Bulk waste service also includes the pickup of two tires per household per week. Analysis:The service limits described above allow for the pickup of the majority of items a household would have to dispose of. However, the solid waste department recommends some slight refinements to the service limits. Yard waste – the 5x5x10 area is easy to work within and it makes the material easy for the drivers and helpers to handle. Kraft bags, similarly, are easy to handle since they keep the weight of the material down as well as keep it neat and prevent the yard material from blowing all down the street or back into your yard. Using only kraft bags would simplify the yard waste services for the community. Further, the Solid Waste Department would continue to have two annual cleanup months (fall and spring) where the residents could put out an increased amount of yard waste for service. In addition, we could continue to pick up Christmas trees in January. Bulky waste – the current 5x5x10 area and what two people can reasonably pick-up, is again, easy to work within and simple for the workers to handle. However, because bulk waste pickup is not an appointment-type service, once per week, the collection companies have trucks that drive the entire area looking for items to pickup. This is not an efficient use of resources. Making bulk waste a call-in or appointment service would allow for better use of both our assets and our money. Tires – currently residents are allowed to place two tires at the curb for pickup each week. Because tires are not allowed to be mixed with the trash, another vehicle has to drive the area each week looking for Cover Memo tires to pickup. This, again, is incredibly inefficient. Tire service would be changed to a quarterly event where each resident could drop off up to four tires free of charge. These events would be held at various locations throughout the County so that it would be convenient for all. Financial Impact:None. Alternatives:1. Approve the service limit changes to yard waste, going to kraft bag collections only. 2. Approve the service limit changes to bulk waste, going to an appointment bases system (call in). 3. Approve the service limit change to bulk waste, altering to quarterly tire collection events vs. weekly collections. 4. Approve any combination of options 1-3. 5. Do not approve the changes and leave the service the same. Recommendation:alternative 1 Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Engineering Services Committee Meeting 5/10/2010 1:00 PM Augusta Canal FERC Licensing Process – Dam Safety Compliance Department:Utilities Caption:Authorize execution of an amendment to an agreement with Cranston Engineering Group for engineering services in the amount of $186,450 for complying with the FERC Dam Safety Performance Monitoring Program to support the Augusta Canal Licensing Process. Background:The Augusta Commission authorized, in February 2009, for Cranston Engineering Group to provide certain engineering services to Augusta for having the Augusta Canal licensed through the Federal Energy Regulatory Commission. This process includes a Dam Safety Performance Monitoring Program. This program involves a comprehensive approach to technical data reporting, potential failure mode identification, surveillance and monitoring, emergency action planning, security and vulnerability planning, and a series of inspections and reports. Attached to the agenda item as backup is a proposal detailing the requirements. Analysis:Licensed FERC projects must comply with the applicable requirements of the Federal Regulation Title 18 for Dam Safety Compliance Monitoring Program. This amendment will update and prepare the annual submittals to remain in compliance. Financial Impact:Funds for this request are included in account number 507043410- 5425110/80320115-5425110. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize execution of an amendment to an agreement with Cranston Engineering Group for engineering services amount of $186,450 for complying with FERC Dam Safety Performance Monitoring Program to support the Augusta Canal Licensing Process. Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Finance. Cover Memo Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 7 Attachment number 1Page 2 of 7 Attachment number 1Page 3 of 7 Attachment number 1Page 4 of 7 Attachment number 1Page 5 of 7 Attachment number 1Page 6 of 7 Attachment number 1Page 7 of 7 Engineering Services Committee Meeting 5/10/2010 1:00 PM Cost Sharing Agreement Burgess Hills & Cushendal Hills Subdivisions Department:Augusta Utilties Department Caption:Approve cost sharing agreement in an amount not to exceed $70,000.00 with the developers of Burgess Hills and Cushendal Hills Subdivisions. Background:Burgess Hills and Cushendal Hills Subdivisions are proposed developments on the south side of Belair Rd. just west of Wrightsboro Rd. The developer has approached the Augusta Utilities Department with a proposal to cost share with jack and boring the sanitary sewer under the roadway to open up the area on the south side of Belair Rd. By jack and boring under Belair Rd to the south side; sanitary sewer will be available for not only these two developments but approximately 18 other parcels as well. Analysis:The cost sharing agreement is for AUD to participate up to $70,000.00 for the jack and bore under Belair Rd. the developer will be reimbursed after the construction is inspected and accepted into AUD system in accordance with our requirements and specifications. Financial Impact:Funds for the project are available under account number 507043420- 5425210/81000020-5425210. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the execution of a cost sharing agreement in an amount not to exceed $70,000.00 with the developers of Burgess Hills and Cushendal Hills Subdivisions. Funds are Available in the Following Accounts: 507043420-5425210 81000020-5425210 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Attachment number 1Page 1 of 1 Engineering Services Committee Meeting 5/10/2010 1:00 PM Ft Gordon CM @ Risk Contract Selection Process Department:Utilities Caption:Authorize the notification of the selection results to prospective firms and proceed with negotiations of a contract with the top ranked firm, Tetra Tech Inc. for Construction Manager at Risk Services for Various Projects at Ft. Gordon. Background:The Utilities Department through the Purchasing Department prepared and advertised a Request of Qualification for a Construction Manager at Risk for Various Projects at Ft Gordon. The RFQ’s were opened on March 23, 2010. Since the submittal of the RFO’s, both the Utilities Department and Purchasing Department have been involved in the process of ranking the qualified firms. This process began with review of information submitted from interested firms, continued with a short listing of qualified firms and culminated with interviews of the top three (3) firms by a selection committee. Analysis:The Selection Committee conducted interviews on April 23, 2010. At the completion of the interviews, the Selection Committee ranked the firms as follows: 1. Tetra Tech Inc. 2. Crowder Construction Co. 3. Haskell Upon approval by the August Commission, the Utilities Department will begin negotiation with the top ranked firm. If negotiations for a mutually acceptable agreement can not be reached, we would like to reserve the right to negotiate with the remaining firms in the order as shown. Financial Impact:No funds are being requested at this time. The cost for Construction Management at Risk services will be brought to the Commission when negotiations are completed. Alternatives:If the Augusta Utilities Department can not reach a satisfactory agreement with the top ranked firm, the remaining firms in the order as shown should be considered for negotiations. Recommendation:We recommend the Commission authorize the notification of the selection results to perceptive firms and proceed with negotiations of a contract with the top ranked firm, Tetra Tech Inc. for Construction Manager at Risk Services for Various Projects at Ft Gordon. Funds are Available in the Following Accounts: No funds are being requested at this time. The cost for Construction Management at Risk services will be brought to the Commission when negotiations are completed. Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo UTILITIES DEPARTMENT Tom D. Wiedmeier, PE Director Augusta Utilities 360 Bay Street ± Suite 180 - Augusta, GA 30901 (706) 312-4160 ± Fax (706) 312-4123 www.augustaga.gov To: Ms Geri Sams, Procurement Director From: Tom Wiedmeier, Director Augusta Utilities Date: April 30, 2010 Re: RFQ #10-100, Construction Management at Risk for Fort Gordon Selection Committee Recommendation The Selection Committee for the Construction Management @ Risk (RFQ#10-100) met on the afternoon of April 23, 2010 for the presentations by the previously identified shortlisted firms. The Selection Committee also convened on April 26, 2010 to review the information provided in the interview process and compare the scoring of each of the Committee members. Listed below is a consensus of the scoring of the firms as recommended by the Selection Committee: 1. Tetra Tech 90 2. Crowder Construction Co. 87 3. Haskell 86 Based on the criteria used, I concur with the recommendation of the Selection Committee and request the Procurement Department proceed with the notifications of the process. Attachment number 1Page 1 of 1 REQUEST FOR QUALIFICATIONS Request for Qualifications will be received at this office until Tuesday, March 23, 2010 @ 3:00 p.m. for furnishing: RFQ ITEM #10-100 Construction Management @ Risk for Various Fort Gordon MSA, ICU and R & R Projects for the Utilities Department RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the offices of: Geri A. Sams, Director Augusta Procurement Department 530 Greene Street - Room 605 Augusta, Georgia 30901 RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530 Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Qualification Conference will be held on Friday, March 5, 2010 at 10:00 a.m. in the Procurement Department – Room 605. All questions must be submitted in writing to the office of the Procurement Department by fax at 706 821- 2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand delivered. All questions are to be submitted in writing by Tuesday, March 9, 2010 by 5:00 p.m. The local bidder preference program is applicable to this project. To be approved as a local bidder and receive bid preference on an eligible local project, the certification statement as a local bidder and all supporting documents must be submitted to the Procurement Department with your bonafide bid package. No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening. An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the invitation to bid including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waiveable or modifiable by the Procurement Director. Please mark RFQ number on the outside of the envelope. Bidders are cautioned that sequestration of RFQ documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his qualifications. GERI A. SAMS, Procurement Director Publish: Augusta Chronicle February 11, 18, 25, March 4, 2010 Metro Courier February 17, 2010 cc: Fred Russell Administrator Tameka Allen Interim Deputy Administrator Tom Wiedmeier Utilities Department Drew Goins Utilities Department Attachment number 2Page 1 of 1 VENDORS Attachment B Bidders Form Original 8 Copies Addendum Crowder Construction Co 1229 Royal Drive, #C Conyers, GA 30094 YES YES YES YES YES Haskell 111 Riverside Drive Jacksonville, FL 32234 YES YES YES YES YES McKnight Construction Co. P.O. Box 204718 Augusta, GA 30917 YES YES YES YES YES Tetra Tech 360 Bay Street, Suite 435 Augusta, GA 30901 YES YES YES YES YES Manhattan Construction, Co 26 Executive Park Drive, Ste 2600 Atlanta, GA 30329 Parsons 3577 Parkway Lane, Bldg 5, Ste 100 Norcross, GA 30092 R.W. Allen, LLC 1015 Broad Street Augusta, GA 30901 Brown and Caldwell 990 Hammond Drive Atlanta, GA 30328 Brasfield & Gorrie 1900 Vaughn Road, Suite 100 Kennesaw, GA 30144 CH2M Hill 1450 Greene Street, Suite 510 Augusta, GA 30901 Dukes, Edwards & Dukes 920 W. Highland Avenue Albany, GA 31701 Intrasite Management, Inc. 198 Peachtree Street, SW, Ste 315 Atlanta, GA 30328 James G. Swift & Associates 1206 Interstate Parkway Augusta, GA 30909 RFQ Item #10-100 CM @ Risk for Various Fort Gordon MSA, ICU and R&R Projects for the City of Augusta - Utilities Department RFQ Due: Tuesday, March 23, 2010 @ 3:00 p.m. Non-Compliant Attachment B missing Pages 1 and 2 Non-Compliant Attachment B missing E-Verify Number Submitted No Bid Response Submitted No Bid Response Page 1 of 2 Attachment number 3Page 1 of 2 VENDORS Attachment B Bidders Form Original 8 Copies Addendum RFQ Item #10-100 CM @ Risk for Various Fort Gordon MSA, ICU and R&R Projects for the City of Augusta - Utilities Department RFQ Due: Tuesday, March 23, 2010 @ 3:00 p.m. Khafra 418 Fourth Street Augusta, GA 30901 Pinnacle USA, Inc. 3001 Monroe Highway, Ste 300A Watkinsville, GA 30677 Reynolds, Inc. 300 E. Broad Street Fairburn, GA 30213 Shaw Environmental & Infrastructure 11560 Great Oaks Parkway Alpharetta, GA 30022 Tetra Tech 360 Bay Street, Suite 435 Augusta, GA 30901 VCC 1000 Abernathy Road Ste 1130 Atlanta, GA 30328 Whiting-Turner 9900 Hammond Drive, #1100 Atlanta, GA 30328 Zel Engineers 435 Telfair Street Augusta, GA 30901 Page 2 of 2 Attachment number 3Page 2 of 2 Attachment number 4Page 1 of 2 Attachment number 4Page 2 of 2 Evaluation Criteria PTS Crowder Construction Co 1229 Royal Drive, #C Conyers, GA 30094 Haskell 111 Riverside Drive Jacksonville, FL 32234 McKnight Construction Co. P.O. Box 204718 Augusta, GA 30917 Tetra Tech 360 Bay Street, Suite 435 Augusta, GA 30901 1) Firms experience as CM@ Risk, Design-Build or other alternate project delivery approach. 20 17.00 16.67 7.33 16.67 2) Firms Quality Control, Quality Assurance and Project Tracking 15 14.33 12.33 10.33 12.67 3) Project Approach and Understanding 25 24.00 22.67 10.67 22.33 4) Qualifications, experience, references and availability of Key Staff 25 22.00 22.00 14.00 21.67 5) Responsiveness 5 5.00 5.00 2.67 5.00 6) Financial qualifications (advanced financing capability, bonding capacity) 10 10.00 10.00 7.33 10.00 Total 100 92.33 88.67 52.33 88.33 87.00 86.00 90.00 Cumulative Evaluation Sheet - RFQ Item #10-100 Construction Manager @ Risk Services For Various Ft. Gordon MSA, ICU, and R&R Projects Friday, March 26, 2010 @ 2:00 p.m. Vendor Presentation Attachment number 5Page 1 of 1 Attachment number 6Page 1 of 6 Attachment number 6Page 2 of 6 Attachment number 6Page 3 of 6 Attachment number 6Page 4 of 6 Attachment number 6Page 5 of 6 Attachment number 6Page 6 of 6 Attachment number 7Page 1 of 7 Attachment number 7Page 2 of 7 Attachment number 7Page 3 of 7 Attachment number 7Page 4 of 7 Attachment number 7Page 5 of 7 Attachment number 7Page 6 of 7 Attachment number 7Page 7 of 7 Engineering Services Committee Meeting 5/10/2010 1:00 PM On-Call Construction Services Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Approve award of the On-Call Construction Services Consulting Agreement to EMC Engineering, Moreland Altobelli, and The LPA Group subject to receipt of signed contracts and proper bonds. Also approve $150,000 to fund the proposed On-Call Construction Services. Funding is available in the paving and resurfacing accounts respectively. Background: The Augusta-Richmond County Engineering Department requested professional services that include construction management, construction inspection, and field engineering services. The number of SPLOST projects being let for construction has increased significantly over the past year, and will continue to increase throughout 2010. The following projects are currently under construction or will be under construction in Year 2010: ON-GOING CONSTRUCTION PROJECTS: 1. Windsor Spring Road (Peach Orchard to Old Louisville Rd.) 2. Windsor Spring Road Resurfacing (Tobacco Rd. to Willis Foreman Rd.) 3. Windsor Spring Road Resurfacing (Willis Foreman Rd. to SR 88) 4. Belair Hills Subdivision Street and Drainage Improvements 5. Morgan Road Improvements (Deans Bridge rd. to Tobacco Rd.) 6. D’Antignac Street Drainage Improvements 7. Martin Luther king Blvd. Resurfacing (Twiggs St. to Olive Rd.) 8. 12th Street Resurfacing (Laney Walker to Old Savannah Rd.) 9. 8th Street Resurfacing (Walton Way to Laney Walker) 10. Wrightsboro Road Resurfacing (RA Dent Blvd. to James Brown Blvd.) 11. D’Antignac Street Resurfacing (RA Dent Blvd. to 8th Street) 12. Reynolds Street Resurfacing (4th Street to 13th Street) 13. Windsor Spring Road Resurfacing (Tobacco Rd. to Willis Foreman Rd.) 14. Windsor Spring Road Resurfacing (Willis Foreman Rd. to SR 88) 15. Woodbine Road Resurfacing (Washington Rd. to Lakemont Drive) 16. Ruby Drive Resurfacing (Wells Drive to Richmond Hills Rd.) 17. Lover’s Lane Resurfacing (Columbia Nitrogen Road to I- 520) 18. Toms Drive/Breeze Hill Drive Resurfacing 19. Skinner Mill Road Emergency Project 20. Paving Dirt Roads (Phase 9) – Contract 1 21. Paving Dirt Roads (Phase 9) – Lamar Rd., Contract 2 22. Village West Drainage Improvements 23. Willis Foreman Road Bridge Replacement over Spirit Creek 24. Interstate Parkway Emergency Repair CONSTRUCTION PROJECTS LET WITHIN THREE MONTHS: 1. Old Savannah Road/Twiggs Street – Phase I 2. Walton Way Resurfacing (Jackson Rd. to Johns Rd.) 3. Walton Way Resurfacing (Johns Rd. to 15th Street) 4. Walton Way Resurfacing (15th Street to Gordon Highway) 5. Laney Walker Blvd. Resurfacing (New Savannah Rd. to Sand Bar Ferry Rd.) 6. East Augusta Roadway and Drainage Improvements – Phase I (Eastview Drive Drainage Improvements) 7. Downtown Traffic Signal & Street Upgrade – A (Broad Street) 8. Paving Dirt Roads (Phase 9) – Pyes Court, Contract 3 9. Paving Dirt Roads (Phase 9) - Youngblood Ct., Contract 4 The on-going Cover Memo construction projects have placed a significant strain on the Construction Section. The assistance of outside construction services will only be temporary and will help insure a quality finish product. Analysis:Proposals were evaluated on August 12, 2009 with EMC Engineering, Moreland Altobelli, and The LPA Group being the selected firms. Financial Impact:Funds are available in the amount of $75,000 each in Paving Various Roads, Ph IX (324-041110-5411120/208824001) and Resurfacing (324-041110- 6011110/201824044) respectively to be transferred to the On-Call Construction Services Consultant Agreement upon Commission approval. Alternatives:Approve Award of the On-Call Construction Services Consulting Agreement to EMC Engineering, Moreland Altobelli, and The LPA Group subject to receipt of signed contracts and proper bonds. Also approve $150,000 to fund the proposed On-Call Construction Services. Funding is available in the paving and resurfacing accounts respectively. 2)Do not approve project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 324-041110-5411120/208824001 324-041110-6011110/201824044 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 324-041110-000000000. This project proposes to establish professional services that include construction management, construction inspection, and field engineering services for On-Call Construction Services due to the number of SPLOST Projects being let for construction over the past year and throughout 2010. Funding in the amount of $150,000 is available in the SPLOST Phase IV account 324-041110-208824001 for $75,000 and SPLOST Phase IV account 324-041110-201824044 respectively. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. SPLOST Fund Account Balance 150,000$ 150,000$ Section 3: The following amounts are appropriated for the project: By Basin By District Varies $150,000 Varies 150,000$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. CAPITAL PROJECT BUDGET ON-CALL CONSTRUCTION SERVICES CPB#324-041110-000000000 Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact xecution. For information reference this request contact engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks engineering at ext 5070. Thanks 3.13.09 Attachment number 1Page 1 of 2 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ON-CALL CONSTRUCTION SERVICES CPB#324-041110-000000000 CPB AMOUNT SOURCE OF FUNDS CPB SPLOST FUND ACCOUNT BALANCE 324-04-1110-5411120-208824001 ($75,000) SPLOST FUND ACCOUNT BALANCE 324-04-1110-6011110-201824044 ($75,000) TOTAL SOURCES: ($150,000) USE OF FUNDS ROADS 324-04-1110-5414110-000000000 $150,000 TOTAL USES: $150,000 3.13.09 Attachment number 1Page 2 of 2 Engineering Services Committee Meeting 5/10/2010 1:00 PM Rock Creek/Warren Lake Restoration - SA1/CPB Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Approve Capital Project Budget #322-041110-207822001 for the Rock Creek/Warren Lake Restoration project and Supplemental Agreement Number One for Augusta’s Canal Basin Dredging in the amount of $57,285.00 for Permitting from US Army Corps of Engineers. Funding is available in the project engineering account for the AED. Background:Warren Lake Dredging is an approved project and under design presently. Augusta Engineering Department with its Consultant met recently with US Army Corps of Engineers (USACE) to explore the possibility of expediting the permitting process. USACE requested to combine any anticipated projects requiring impacts to the same jurisdictional waters into a single wetlands permit. One of such jurisdictional waters is Augusta Canal Basin. This basin includes Lake Olmstead, Lake Aumond, Heirs Pond and Rae’s Creek. All these water bodies need dredging and banks restoration. Analysis:Augusta Engineering Department is currently under contract with the Cranston Engineering Group, Inc. for the design and permitting of Warren Lake Dredging. Inclusion of other waterbodies and submittal of basin-wide permitting would save the duplication of efforts required for each individual project in the preparation and review of the required environmental studies. It is also a cost effective approach to accelerate permitting and advance planning. The estimated time to complete the permitting process is twelve months. Financial Impact:Funds of $57,285.00 are available in the Rock Creek/Warren Lake Improvement Project engineering account. Alternatives:1) Approve Capital Project Budget #322-041110-207822001 for the Rock Creek/Warren Lake Restoration project and Supplemental Agreement Number One for Augusta’s Canal Basin Dredging in the amount of $57,285.00 for Permitting from US Army Corps of Engineers. Funding is available in the project engineering account for the AED. 2) Do not approve, and face delaying permitting at increase cost. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 322-041110-5212115/207822001 Cover Memo REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCK CREEK/WARREN LAKE RESTORATION Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#322-041110-207822001 for Rock Creek/Warren Lake Restoration project and Supplemental Agreement Number One for Augusta's Canal Basin Dredging in the amount of $57,285.00 for permitting from US Army Corps of Engineers. Funding is available in the project engineering account 322-0411110-207822001-5212115. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase II $1,200,000 Section 3: The following amounts are appropriated for the project: By Basin By District Varies $1,200,000 2nd $1,200,000 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#322-041110-207822001 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Honorable Deke Copenhaver, Mayor FOR INFORMATION ONLY - ORIGINAL WILL BE PROCESSED AFTER COMMISSION APPROVES - QUESTIONS CALL EXT 5070 1 of 2 April 6, 2010 Attachment number 1Page 1 of 2 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET ROCK CREEK/WARREN LAKE RESTORATION CPB#322-041110-207822001 CPB AMOUNT CPB SOURCE OF FUNDS CPB CHANGE SPECIAL 1% SALES TAX, PHASE II 322-04-1110-292822444 ($1,200,000) TOTAL SOURCES:($1,200,000) USE OF FUNDS ENGINEERING 322-04-1110-5212115-207822001 $300,000 Cranston Engineering SA#1: $57,285.00 STORM DRAINAGE 322-04-1110-5414710-207822001 $900,000 TOTAL USES:$1,200,000 2 of 2 April 6, 2010 Attachment number 1Page 2 of 2 (SA02 – For changes greater than $20,000) April 2010 AUGUSTA-RICHMOND COUNTY AUGUSTA, GA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Augusta Richmond County Project Number(s): 322-04-207822001 Supplemental Agreement Number: 1 Purchase Order Number: 165515 WHEREAS, We, Cranston Engineering Group, Consultant, entered into a contract with Augusta- Richmond County on May 5, 2009, for engineering design services associated with the Rock Creek/Warren Lake Restoration Project., File Reference No. 09-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Permitting from US Army Corps of Engineers for the Rock Creek/ Warren Lake Restoration Project It is agreed that as a result of the above described modification the contract amount is increased by $57,285 from $136,611.00 to a new total of $193,896.00. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2010. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: Title: Title: PLEASE DO NOT PROCESS. ORIGINAL WILL BE SENT TO THE CLERK OF COMMISSION ONCE THE COMMISSION APPROVES. QUESTION: EXT 5010. Attachment number 2Page 1 of 1 Attachment number 3Page 1 of 3 Attachment number 3Page 2 of 3 Attachment number 3Page 3 of 3 Engineering Services Committee Meeting 5/10/2010 1:00 PM Widening/Reconstructing I-520 from Gordon Highway to Deans Bridge Rd Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Approve the Resolution supporting the installation of High Mast Street Lighting at the interchanges of Gordon Highway and Deans Bridge Road on I-520 as part of Georgia Department of Transportation (GDOT) project NH000-520-01 (017) PI 2107000. As requested by AED. Background:This is a GDOT project that will widen and reconstruct I-520 to 3 lanes in each direction from Gordon Highway to Deans Bridge Road and improve the respective interchanges. Final design activities are underway, right of way activities will begin this calendar year and the project is currently scheduled to be let in calendar year 2011. The estimated construction cost is $23.4 million. Analysis:: GDOT is managing this project and is responsible for all of the costs. On August 24, 2009 the Engineering Department submitted a request to GDOT which asked for high mast street lighting to be included at the Gordon Highway and Deans Bridge Road interchanges. GDOT has concurred with the request and on April 16, 2010 advised that the City needed to adopt a resolution to support the request. Upon adoption of the resolution by the City, GDOT will develop an agreement for energy, maintenance and operation responsibilities and submit it to the City for execution. Financial Impact:There is no financial obligation associated with adoption of the resolution. Alternatives:Approve the Resolution supporting the installation of High Mast Street Lighting at the interchanges of Gordon Highway and Deans Bridge Road on I-520 as part of Georgia Department of Transportation (GDOT) project NH000-520-01 (017) PI 2107000. As requested by AED. 2) Do not approve and miss the opportunity to enhance the safety features of these interchanges. Recommendation:Approve alternative one Funds are Available in the Following Accounts: N/A REVIEWED AND APPROVED BY: Cover Memo Finance. Law. Administrator. Clerk of Commission Cover Memo A RESOLUTION AUGUSTA-RICHMOND COUNTY COMMISSIONERS AUGUSTA-RICHMOND COUNTY, GEORGIA A RESOLUTION SUPPORTING THE INSTALLATION OF HIGH MAST STREET LIGHTING AT THE INTERCHANGES OF GORDON HIGHWAY (SR 10/US 78) and I-520 AND DEANS BRIDGE ROAD (SR 4/US 1) and I-520, GDOT PROJECT NH000-0520-01 (017), PI 210700; AND OTHER PURPOSES. WHEREAS, the Georgia Department of Transportation is planning for road improvements on I- 520 from Gordon Highway to Deans Bridge Road in Augusta-Richmond County, Georgia; and WHEREAS, Augusta-Richmond County, Georgia recognizes the benefits from providing high mast street lighting at interchanges; and WHEREAS, the Georgia Department of Transportation and Augusta-Richmond County have agreed that installation of high mast street lighting at the Gordon Highway and Deans Bridge Road interchanges on I-520 will provide positive benefits for these interchanges; and WHEREAS, the Georgia Department of Transportation will develop an Agreement for Energy, Maintenance and Operation of the high mast street lighting and send it to Augusta-Richmond County for review and execution; THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA HEREBY RESOLVES AS FOLLOWS: SECTION 1: Augusta-Richmond County Commission hereby request the Georgia Department of Transportation assist in placing high mast street lighting at the Gordon Highway and Deans Bridge Road interchanges along I-520 as part of the noted project. SECTION 2: Augusta-Richmond County Commission resolves that a copy of this Resolution be forwarded to the Commissioner of Georgia Department of Transportation, forthwith. Duly adopted this day of , 2010 AUGUSTA-RICHMOND COUNTY, GEORGIA By: ______________________________________ David S. Copenhaver As its Mayor ATTEST: _____________________________ Lena J. Bonner, Clerk of Commission Attachment number 1Page 1 of 1 Engineering Services Committee Meeting 5/10/2010 1:00 PM Willis Foreman Road over Spirit Creek Bridge Replacement - CPB2- Contract Award Department:Abie L. Ladson, PE, CPESC, Director of Engineering Caption:Approve Capital Project Budget Change Number Two 324-041110- 207824001, and award the Construction Contract to Mabus Brothers Construction Co., Inc. in the amount of $1,316,483.15 for the Willis Foreman Road over Spirit Creek Bridge Replacement, subject to receipt of a detailed project schedule; a contractor’s project team - approved by the Engineering Department; a traffic control plan; signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Three to Cranston Engineering Group, PC in the amount of $118,400.00 for additional services that include construction observation and field engineering. Funding is available in the project account for the AED. Background:In 2006, GDOT submitted a Biennial Bridge Inspection Report on the County and Federal Aid Secondary Bridges to Augusta-Richmond County. This report recommended reducing the weight limit for the bridge to three tons, and suggested re-routing school buses and trucks. A temporary repair was performed on the bridge to allow school bus and truck traffic back on to Willis Foreman Road for a time limit of five years. In February 2007, Augusta-Richmond County approved to have the bridge designed and replaced. The bridge will be constructed while under normal traffic flow. Analysis:Bids were received on February 1, 2010 with Mabus Brothers Construction Co., Inc. being the low bidder. Bid results are as follow: CONTRACTORS BID 1. Mabus Brothers Construction Co., Inc. $1,316,483.15 2. Reeves Construction Co. $1,396,919.23 3. Rogers Bridge Company $1,536,154.65 4. Alpha Construction Company, Inc. $1,680,974.55 5. L-J, Inc. $1,957,872.54 It is the Engineering Department recommendation to award this project to the low bidder, subject to receipt of the following items: 1. Detailed Project Schedule 2. Contractor’s Project Team (Approval by AED) 3. Traffic Control Plan 4. Signed Contracts and Proper Bonds Financial Impact:Funds are available in the project contingency account to be transferred to the construction account 324-041110-5414110/207824001 upon Commission approval. Alternatives:1) Approve Capital Project Budget Change Number Two 324-041110- 207824001, and award the Construction Contract to Mabus Brothers Construction Co., Inc. in the amount of $1,316,483.15 for the Willis Foreman Road over Spirit Creek Bridge Replacement, subject to receipt of a detailed project schedule; a contractor’s project team - approved by the Engineering Department; a traffic control plan; signed contract(s), and proper bonds. Also approve Supplemental Agreement Number Three to Cover Memo Cranston Engineering Group, PC in the amount of $118,400.00 for additional services that include construction observation and field engineering. Funding is available in the project account for the AED. 2) Do not approve and close Willis Foreman Road to school bus and truck traffic between Windsor Spring Road and Deans Bridge Road. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 324-041110-5414110/207824001 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Clerk of Commission Cover Memo Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby amended: Section 1: The project change is authorized to CPB# 324-04-207824001. This project is for Willis Foremean Road over Spirit Creek Bridge Replacement. Funding in the amount of $1,316,484.00 is availabale in the project contingency Account for construction and $118,400 is available in project contingency account for construction observation. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase IV Recapture 16,928$ Special 1% Sales Tax, Phase IV Recapture 65,070$ Special 1% Sales Tax, Project Account 2,008,100$ 2,090,098$ Section 3: The following amounts are appropriated for the project: By Basin By District Spirit Creek $ 2,090,098$ 3rd 2,090,098$ Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. CAPITAL PROJECT BUDGET WILLIS FOREMAN ROAD OVER SPIRIT CREEK BRIDGE REPLACEMENT CPB#324-041110-207824001 CHANGE NUMBER TWO Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor Please do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission foPlease do not process this document. Once approved by the Commission the original will be sent to the Clerk of Commission for er er er execution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering xecution. For information reference this request contact engineering at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks at ext 5070. Thanks 4.5.2010 Attachment number 1Page 1 of 2 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET WILLIS FOREMAN ROAD OVER SPIRIT CREEK BRIDGE REPLACEMENT CPB#324-041110-207824001 CHANGE NUMBER TWO CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST, PHASE IV RECAPTURE 324-04-1110-6011110-207824999 $81,998 $0 $81,998 SPLOST PROJECT ACCOUNT 324-04-1110-6011110-207824001 $2,008,100 $0 $2,008,100 TOTAL SOURCES: $2,090,098 $0 $2,090,098 USE OF FUNDS CONTINGENCY 324-04-1110-6011110-207824001 $1,996,550 ($1,434,884)$561,666 CONSTRUCTION 324-04-1110-5414110-207824001 $0 $1,434,884 $1,434,884 $1,316,484 for Const. 118,400 for Const.Observ ENGINEERING 324-04-1110-5212115-206824001 $81,998 $0 $81,998324-04-1110-5212115-206824001 $81,998 $0 $81,998 RIGHT OF WAY 324-04-1110-5411120-207824001 $11,550 $0 $11,550 TOTAL USES: $2,090,098 $0 $2,090,098 4.5.2010 Attachment number 1Page 2 of 2 Attachment number 2Page 1 of 2 Attachment number 2Page 2 of 2 Attachment number 3Page 1 of 1 Ve n d o r s : Ca p e R o m a i n C o n t 61 2 C a p e R o m a i n Wo n d o , S C 8 9 9 4 2 Ro g e r s B r i d g e C o P. O . B o x 1 5 5 1 7 At l a n t a , G A 3 0 3 3 3 L- J I n c 22 0 S t o n e B r i d g e D r Co l u m b i a , S C 2 9 2 1 0 Al p h a C o n s t r u c t i o n 42 5 0 O g e e c h e e R d Sa v a n n a h , G A 3 1 4 0 5 Ma b u s B r o t h e r s 92 0 M o l l y P o n d R d Au g u s t a , G A 3 0 9 0 1 Re e v e s C o n s t r u c t i o n P. O . B o x 1 1 2 9 Au g u s t a , G A 3 0 9 0 3 At t a c h m e n t B Ye s Y e s Y e s Y e s Y e s Ad d e n d u m 1 - 2 Ye s Y e s Y e s Y e s Y e s Bi d B o n d Ye s Y e s Y e s Y e s Y e s To t a l B i d A m o u n t $1 , 5 3 6 , 1 5 4 . 6 5 $ 1 , 9 5 7 , 8 7 2 . 5 4 $ 1 , 6 8 0 , 9 7 4 . 5 5 $ 1 , 3 1 6 , 4 8 3 . 1 5 $ 1 , 3 9 6 , 9 1 9 . 2 3 Bi d I t e m # 0 9 - 1 9 8 Wi l l i s F o r e m a n R o a d ( O v e r S p i r i t C r e e k ) B r i d g e R e p l a c e m e n t Fo r t h e C i t y o f A u g u s t a - E n g i n e e r i n g D e p a r t m e n t Bi d O p e n i n g D a t e : M o n d a y , F e b r u a r y 1 , 2 0 1 0 a t 1 1 : 0 0 a . m . Pa g e 1 o f 2 Attachment number 4Page 1 of 2 Ve n d o r s : Gr e g o r y B r i d g e C o P. O . B o x 3 3 5 5 Ea t o n t o n , G A 3 1 0 2 4 Sc o t t B r i d g e C o 70 7 S c o t t N i x o n B l v d Au g u s t a , G A 3 0 8 0 5 Br i d g e C r e e k C o n s 13 7 9 H w y 1 1 N o r t h Me t t e r , G A 3 0 6 5 5 Th e E r o s i o n G r o u p 32 1 3 5 C h e r o k e e L n Bu i l d i n g 1 7 0 0 Wo o d s t o c k , G A 3 0 1 8 8 At t a c h m e n t B Ad d e n d u m 1 - 2 Bi d B o n d To t a l B i d A m o u n t Bi d I t e m # 0 9 - 1 9 8 Wi l l i s F o r e m a n R o a d ( O v e r S p i r i t C r e e k ) B r i d g e R e p l a c e m e n t Fo r t h e C i t y o f A u g u s t a - E n g i n e e r i n g D e p a r t m e n t Bi d O p e n i n g D a t e : M o n d a y , F e b r u a r y 1 , 2 0 1 0 a t 1 1 : 0 0 a . m Pa g e 2 o f 2 Attachment number 4Page 2 of 2 Attachment number 5Page 1 of 2 Attachment number 5Page 2 of 2 Attachment number 6Page 1 of 1 Attachment number 7Page 1 of 4 Attachment number 7Page 2 of 4 Attachment number 7Page 3 of 4 Attachment number 7Page 4 of 4