HomeMy WebLinkAbout2010-03-22-Meeting Agenda
Engineering Services Committee Meeting Commission Chamber- 3/22/2010- 12:55 PM
ENGINEERING SERVICES
1. Approve and authorize Augusta Engineering Department (AED) to offer
mid-range salary to a potential candidate for the Chief Surveyor (Civil
Engineer III) position.
Attachments
2. Approval of contract award to ATC Associates Inc. for storm water
permitting services.
Attachments
3. Approve construction contract award to Blair Construction in the amount
of $771,378.13.
Attachments
4. Approve the Solid Waste Department to purchase fuel using the most
economical means –the state contract and/or the Augusta bid item.
Attachments
5. Approve or deny the use of Compressed Natural Gas as the required fuel
source for the Solid Waste Collections Contract.
Attachments
6. Approve the Solid Waste Department to bond either $9 million dollars or
$20 million dollars for its gas collection and control system.
Attachments
7. Motion to authorize condemnation to acquire 8,994 sq. ft. of permanent
easement of 2993 Willis Foreman Road - PIN: 151-0-020-00-0.
Attachments
8. Motion to authorize condemnation to acquire 11,556 sq. ft. of permanent
easement and 5,658 square feet of temporary easement of 4116 Deans
Bridge Road - PIN: 150-0-002-00-0.
Attachments
9. Approve the purchase of parts to rebuild 5 control panels for various lift
stations.
Attachments
10. Motion to approve Georgia Power Company Governmental Encroachment
Agreement No. 31189.
Attachments
11. Motion to approve and accept a Deed of Dedication and Maintenance
Agreement for Highland Ridge Office Park.
Attachments
12. Motion to approve and accept a Deed of Dedication from USPG Portfolio
Two, LLC (WalMart, Bobby Jones).
Attachments
www.augustaga.gov
13. Motion to approve an Option for the purposes of acquiring an easement
between Electrical Realty And Sales Company, as owner, and Augusta,
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (300 sq. ft.) permanent drainage and utility
easement and (6,459 sq. ft.) of temporary construction easement from the
property located at: 1431 Marvin Griffin Road, private, at the purchase
price of $600.00.
Attachments
14. Approve award of Construction Contract to J. Harris Trucking and
Construction, Inc. in the amount of $297,101.48 for the Storm Drainage
Improvements at Village West, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding is available from SPLOST
Phase IV Fund Account Balance.
Attachments
15. Approve the Capital Project Budget number 324-041110-201824333 and
award the Design Consultant Services Agreement to Cranston Engineering
Group, PC, in the amount of $196,430.00 for the Wrightsboro Road
Widening, Phase I project. Funding is available in the project engineering
account for the Engineering Department.
Attachments
Engineering Services Committee Meeting
3/22/2010 12:55 PM
AED -Chief Surveyor (Civil Engineer III) - Position Filling
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve and authorize Augusta Engineering Department (AED) to offer
mid-range salary to a potential candidate for the Chief Surveyor (Civil
Engineer III) position.
Background:This is a lead surveying and GPS position in the Engineering Division-
Design Section. Principal duties and responsibilities include construction
surveying, construction staking, nfrastructure mapping, assist in preparing
and reviewing record of survey plats, searching records, assist in surveying
problems such as right-of-way abutments & legal access, and assist in final
plat and right-of-way dedication review. The current Pay Grade is 48 with a
pay range from $37,793.86 to $60,470.18, and a mid-point salary of
$50,391.80.
Analysis:The candidate is a Georgia Professional Licensed Surveyor with an
extensive design and surveying background. Surveying is a critical element
of engineering design, roadway & utilities easements, and plat legal
recording. Approving this action will enable AED to provide a Professional
License Surveyor (PLS) on board that will enhance AED technical ability to
complete in-house engineering design in a more efficient and cost effective
way. In addition, this will enable AED to complete easements plats in-house
for smaller projects. Approving the request will also yield cost saving for the
City and AED. AED spent over $20,000 in 2009 to obtain outside surveying
services for projects designed in-house.
Financial Impact:This is an approved position and is included in the 2010 budget. The
additional funding needed is $12,597.94, and will be recaptured from the
Engineering Division’s lapsed salaries for authorized unfilled positions.
Alternatives:1) Approve and authorize Augusta Engineering Department (AED) to offer
mid-range salary to a Potential Candidate for Chief Surveyor (Civil
Engineer III) position as Requested by the Augusta Engineering
Administration- Engineering Division. 2) Do not approve and continue
working without a Professional Licensed Surveyor (PLS) on board.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
101-041110-5111110 forward for discussion/finance Cover Memo
Item # 1
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Approval of contract award to ATC Associates, Inc. for Storm Water Permitting of water/sewer projects
Department:Augusta Utilities Department
Caption:Approval of contract award to ATC Associates Inc. for storm water
permitting services.
Background:The NPDES General Permit No. GAR100002 Construction Activity for
Infrastructure Projects requires storm water permitting services for all
Augusta Utilities Department water/sewer projects.RFQ item #10-037 was
developed and issued to solicit qualified firms for this effort. The Selection
Board evaluated the proposals received and rated three best qualified. "Best
and Final" proposals were requested from these selected firms. ATC
Associates, Inc. was rated as the firm best conforming to the criteria
established.
Analysis:Approving this contract award will allow ATC Associates, Inc. to provide
the required NPDES storm water permitting services for Augusta-Richmond
County water/sewer projects.
Financial Impact:Funds for this work are available in account number 507043490-
5212115/81000010-5212115.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission award the NPDES Storm Water Permitting
contract to ATC Associates, Inc. in the amount of $258,768.00
Funds are Available in
the Following
Accounts:
507043490-5212115/81000010-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 2
REQUEST FOR QUALIFICATIONS
Request for Qualifications will be received at this office until Tuesday, February 16, 2010 @ 11:00
a.m. for furnishing:
RFQ ITEM #10-037 NPDES Storm Water Permitting for Utilities Department
RFQs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFQ documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, February 2, 2010 @ 5:00 p.m. by fax at
706-821-2811 or by mail. No RFQ will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFQ may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFQ number on the outside of the envelope.
Bidders are cautioned that sequestration of RFQ documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFQ documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle January 7, 14, 21, 28, 2010
Metro Courier January 13, 2010
cc: Tameka Allen Interim Deputy Administrator
Tom Wiedmeier Utilities Department
Jerry Delaughter Utilities Department
Attachment number 1
Page 1 of 1
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Attachment number 3
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Attachment number 3
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Item # 2
Evaluation Criteria PTS.
ATC Associates
1453 Greene St
Suite A
Augusta, GA 30901
CSRA Testing
1005 Emmett St
Suite A
Augusta, GA 30904
EMC Engineering
4106 Colbern Blvd
Suite 105
Evans, GA 30809
KHAFRA
418 Fourth Street
Augusta, GA 30901
Qore Property
1732 Wylds Road
Augusta, GA 30909
Reliant Environmental
6131 Washington Rd.
Appling, GA 30802
Zel Engineers
435 Telfair Street
Augusta, GA 30901
1. Experience with similar
projects
20 15.0 16.0 15.0 19.3 15.0 11.7 14.3
2. Company
accreditations
15 15.0 15.0 13.3 11.7 15.0 14.0 13.3
3. NPDES turbidity
sampling and testing
experience
25 22.7 21.7 22.7 24.3 22.7 13.3 21.0
4. NPDES field inspection
experience
25 23.3 21.7 22.7 24.3 22.7 13.3 14.3
5. Proximity of Company
office to project site 15 15.0 15.0 11.0 15.0 15.0 10.0 15.0
Total 100 91.0 89.3 84.7 94.7 90.3 62.3 78.0
Cumulative Evaluation Sheet - RFQ Item #10-037
10-037 NPDES Storm Water Permitting for the Utilities Department
for Augusta Utilities Department
Comments:
Attachment number 4
Page 1 of 1
Item # 2
Attachment number 5
Page 1 of 1
Item # 2
Attachment number 6
Page 1 of 2
Item # 2
Attachment number 6
Page 2 of 2
Item # 2
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Approve construction contract award in the amount of $771,378.13 to Blair Construction for the Fort Gordon
Eisenhower Hospital Area Gravity Sewer System . Bid item #09-156.
Department:Augusta Utilities Department
Caption:Approve construction contract award to Blair Construction in the amount of
$771,378.13.
Background:This project is located at Fort Gordon, Augusta GA. The gravity sewer trunk
line will begin near 22nd Street and connect to the existing municipal
System just northwest of the National Science Center. It will serve an area
of approximately 250 acres bounded to the north by Fort Gordon Highway
(Route 10/78/278), west of the Gate I entrance . The trunk line will
eliminate the need for 2 existing lift stations and 3,200 If of force main
required to convey wastewater to the Fort Gordon wastewater treatment
plant. This municipal gravity sewer trunk line will consist of approximately
4,625 If of 8-inch and 2,700 If of 10-inch SDR 26 PVC pipe with an
estimated twenty-four 48-inch diameter manhole structures.
Analysis:Blair Construction submitted an acceptable bid package and was the lowest
responsive bidder. The staff of the Utilities Department has completed
evaluation of the bid package and it is recommended that the award go to
Blair Constructionfor $771,378.13
Financial Impact:The amount submitted for the construction of this project was
$771,378.13.These funds are available from account 507043420-
5425210/88880069-5425210
Alternatives:Award the contract to Blair Construction
Recommendation:It is recommended to award the contract toBlair Construction. in the amount
of $771,378.13
Funds are Available in
the Following
Accounts:
507043420-5425210/88880069-5425210 from account $771,378.13
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 3
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, October 13, 2009 for furnishing:
Bid Item #09-156 Fort Gordon Eisenhower Hospital Area Gravity Sewer for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Augusta Blue Print. The fees for the plans and
specifications which are non-refundable is $200.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262
Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the
wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.augustablue.com) at no charge
through Augusta Blue Print (706 722-6488) beginning Thursday, August 27, 2009. Bidders are cautioned that
submitting a package without Procurement of a complete set are likely to overlook issues of construction
phasing, delivery of goods or services, or coordination with other work that is material to the successful
completion of the project. Bidders are cautioned that sequestration of documents through any other source is
not advisable. Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, September 22, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Friday, September
25, 2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle August 27, September 3, 10, 17, 2009
Metro Courier September 2, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Jerry Delaughter Utilities Department
Stanley Aye Utilities Department
Attachment number 1
Page 1 of 1
Item # 3
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Attachment number 2
Page 2 of 2
Item # 3
Attachment number 3
Page 1 of 2
Item # 3
Attachment number 3
Page 2 of 2
Item # 3
Attachment number 4
Page 1 of 3
Item # 3
Attachment number 4
Page 2 of 3
Item # 3
Attachment number 4
Page 3 of 3
Item # 3
Attachment number 5
Page 1 of 3
Item # 3
Attachment number 5
Page 2 of 3
Item # 3
Attachment number 5
Page 3 of 3
Item # 3
February 2, 2010
FAXED/ MAILED
Garnto and Gearig Bros.
Attn: Clark Gearig
621 Ponder Place Drive
Evans, GA 30809
Ref: Bid No. 09-156: Fort Gordon Eisenhower Hospital Area Gravity Sewer System
for the Utilities Department
Dear Mr. Gearig:
This correspondence comes to in response to your February 1, 2010 email regarding the above
referenced bid. In your email to Mr. Stanley Aye, you stated that due to circumstances Garnto & Gearig
Bros. Construction will have to withdraw their bid for the Eisenhower Hospital Project. The design
engineers (Stevenson & Palmer) and the Augusta Utilities Department recommended Garnto & Gearig
Bros. be awarded this project for the bid price of $766,260.73. This recommendation was approved by
the Commission on Tuesday, December 22, 2009.
Sec. 1-10-43. Sealed bids selection method.
(f) Bid acceptance and bid evaluation. Provided that the bids are delivered to the
Procurement Director at the time, place, and under the conditions contained in the
Invitation for Bids, the bids shall be conditionally accepted without alteration or correction
pending evaluation.
Bids shall be evaluated based on the requirements set forth in the invitation for bids, which may
include bidder responsiveness, capability and past performance, and criteria to determine
acceptability such as inspection, testing, quality workmanship, delivery, and suitability for a
particular purpose. Those criteria that will affect the bid price and be considered in evaluation for
award shall be objective and clearly measurable, including but not limited to discounts,
transportation costs, and total or life cycle costs. The main advantage of using life-cycle costing is
that both initial costs and related costs for the life of the item are considered. When the criterion
for awarding the contract is based on lowest responsive bidder, it may mean that the contract
specifications are just minimally complied with. Selecting of the lowest bidder could result in a
higher incidence of maintenance, and down-time could eat up any savings made if the
procurement process considers only the initial cost.
(g) Correction or withdrawal of bids. Correction or withdrawal of inadvertently erroneous bids
before or after bid opening may be permitted under the circumstances described below:
(1) Mistakes discovered before bid opening may be modified or withdrawn by written or
telegraphic notice received in the office designated in the invitation for bids prior to the
time set for bid opening.
(2) After the bid opening, corrections to bids shall be permitted only to the extent that the
bidder can show by clear and convincing evidence that a mistake of a non-judgmental
character was made, the nature of the mistake, and the bid price actually intended.
Otherwise, no changes in bid prices or other provisions of bids prejudicial to the interest
of Augusta-Richmond County or fair competition shall be permitted.
(3) In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted
to withdraw its bid if:
a. the mistake is clearly evident in the bid document but the intended correct bid is
not similarly evident; or
Attachment number 6
Page 1 of 2
Item # 3
Page 2 of 2
b. the bidder submits evidence which clearly and convincingly demonstrates that a
mistake was made.
(4) All decisions to permit the correction or withdrawal of bids, or to cancel awards or
contracts based on bid mistakes, shall be supported in a written report made by the
Procurement Director.
(5) Withdrawal after receipt of bids is cause to forfeit bid security unless substantial evidence
was presented clearly evidencing the mistake and hardship that would occur to either the
County or the bidder in the event of award.
Please be advised that if you withdraw from this bid your company will forfeit your bid bond. Please be
advised that any future correspondence to this department should be made to the attention of the Director
Ms. Geri Sams. Please do not hesitate to contact us at (706) 821-2422 at any time when you have a
concern and are preparing for future submissions.
Thank you for your consideration.
Sincerely,
Geri A. Sams, Director
Procurement Department
GAS/nw
cc: Fred Russell, Administrator
Tameka Allen, Interim Deputy Administrator
Tom Weidmeir, Utilities Department
Attachment number 6
Page 2 of 2
Item # 3
Attachment number 7
Page 1 of 1
Item # 3
Attachment number 8
Page 1 of 1
Item # 3
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Approve or Deny the Solid Waste Department to purchase fuel using the most economical means –the state contract
and/or the Augusta bid item
Department:Solid Waste
Caption:Approve the Solid Waste Department to purchase fuel using the most
economical means –the state contract and/or the Augusta bid item.
Background:The Augusta Solid Waste Department has constructed a maintenance facility
at the landfill. As part of this facility, Augusta has also installed larger fuel
storage tanks for both diesel and gasoline. The Department would like to fill
these tanks as well as service our equipment as economically as possible and
therefore would like permission to purchase bulk fuel from either the state
contract or from the active Augusta bid item.
Analysis:The larger fuel quantities that the Solid Waste Facility both uses and can
store makes purchasing fuel in larger quantities the most economical and
efficient means of purchase. The Solid Waste Department is requesting
permission to purchase fuel from the either the state contract or from the
current Augusta bid item so that as the department purchases large quantities
of fuel, we save the most money.
Financial Impact:No financial impact at this time. This is simply permission to purchase from
the contract and /or bid item.
Alternatives:1. Allow the Solid Waste Department to purchase fuel from the state
contract or from the bid item. 2. Do not allow the purchase.
Recommendation:Alternative 1.
Funds are Available in
the Following
Accounts:
None needed at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Approve or deny the use of Compressed Natural Gas as the required fuel source for the Solid Waste Collections
Contract.
Department:Solid Waste
Caption:Approve or deny the use of Compressed Natural Gas as the required fuel
source for the Solid Waste Collections Contract.
Background:The Augusta Solid Waste Collection Contract expires at the end of 2010. As
such, the Commission is first being asked to decide on a fueling option for
the trash collection vehicles. The landfill currently produces methane gas
which is being sold to an end user in Hephzibah; however the landfill
produces more gas than the current customer can use; and therefore is
exploring a second option for the remaining landfill gas. This gas could be
converted into Compressed Natural Gas (CNG) and used to fuel both fleet
and contract vehicles.
Analysis:This is the first critical decision to be made as it will allow the Solid Waste
Department to move forward with either a Request for Proposals and a new
contract or to exercise the two one-year options on the existing contract. As
the current Solid Waste Collection Contract nears the end of the initial term,
the first option to consider is the fuel source for the trash collection vehicles.
Since the Solid Waste Department could convert the landfill gas into CNG –
this CNG could be required to be used to fuel trash collection vehicles.
Should be Commission choose to produce CNG and use the CNG to fuel the
trash collection vehicles, the Solid Waste Department would need to
exercise the two one-year options on the existing contract. This would allow
for the needed upgrades and installation of the equipment and facility to
produce the gas. Since this is not a simple “off the shelf” purchase and
installation of equipment, the Solid Waste Department would need the
additional time that the options could provide in order to complete the
design and installation of the CNG station. In addition to the design and
installation of the CNG station, the Solid Waste Department would use the
additional two years to develop and evaluate the RFP and negotiate the
contract with the collection company(ies). Should the Commission choose to
not produce CNG and use the gas to fuel the trash collection vehicles; the
Solid Waste Department is poised to discuss with the Commission the
additional details of the upcoming Solid Waste Collection services. These
discussions would include a systematic series of meetings to make decisions
on such things as the expansion of the service area and the level of service
provided to each customer (including the discussions on yard waste and
bulky item services). Addressing the items above and having these
discussions now will allow the solid waste department and the commission
the time necessary to carefully consider each decision and the impact to the
residents/customers.
Cover Memo
Item # 5
Financial Impact:None at this time.
Alternatives:1. Authorize the production and use of CNG at the Solid Waste Facility and
exercise the existing options on the contract. 2. Choose to not produce CNG
and therefore continue discussions about the details of the upcoming Solid
Waste Collections contract.
Recommendation:
Funds are Available in
the Following
Accounts:
None needed at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Approve the Solid Waste Department to bond either $9 million dollars or $20 million dollars for its gas collection and
control system.
Department:Solid Waste
Caption:Approve the Solid Waste Department to bond either $9 million dollars or
$20 million dollars for its gas collection and control system.
Background:
The Solid Waste Facility currently operates a Gas Collection and Control
System (GCCS) in accordance with requirements set forth by the Georgia
EPD, and the EPA. The GCCS was first installed in 1996 when Augusta was
having issues with methane gas migration on the landfill property. Because
of the amount of trash that was in place at the facility, Augusta reached what
is called “Title V status” and was required to install some sort of collection
system for the landfill gas. Landfill gas is comprised mostly of methane, but
it also contains carbon dioxide – both of which are greenhouse gases and are
harmful to the environment and dangerous if not collected and controlled
appropriately. As Augusta was not well suited to deal with gas, it
contracted out the gas system to a company named, LandGas of Georgia. In
that deal, Augusta gave away the rights to the gas, and LandGas was to
provide environmental compliance for Augusta. In 2005, Augusta initiated
proceedings to get LandGas to perform its services in compliance with Title
V standards. To no avail, Augusta purchased the GCCS system and all gas
rights back from LandGas in January of 2008. Augusta has been working
with the EPD on the environmental issues since 2004. The GCCS is
comprised of three basic components – the extraction points or “wells”; the
gas compression station, and the flare. Between 1996 and 2009, 87 landfill
gas extraction points have been installed in five landfill cells. The wells are
of varying depths depending on the depth of the trash in that particular area
of the landfill. The wells are all linked together by underground piping and
connected to the gas compression station. The compression station has two
large compressors and one small blower. These components provide
constant vacuum on the wells which removes the gas from the landfill and
pushes it either through a pipeline to the Unimin Corporation for use in their
processes or to the flare where it is burned. In order to maintain compliance
with the permit issued by EPD, the system must operate constantly. Since
Augusta purchased the GCCS in 2008, it has taken steps to improve
environmental compliance. Augusta has installed 49 extraction points, 4
condensate sumps, and over 14,000 feet of piping. Augusta worked to
contract CH2M Hill to perform engineering services on the system to
provide a plan for additional corrections. Due to contract negotiations, this
work never occurred. Augusta entered into a consent order with the EPD
on Febuary 15, 2010. Within that order, compliance actions and timeline
were established. Under item 2 of the order, Augusta must install a new
blower, flare and flow meter so that it complies with NSPS by September
14, 2010. Should Augusta not meet its timeline, additional fines and
Cover Memo
Item # 6
penalties will be assessed.
Analysis:The Solid Waste Department is at a critical decision point in respect to the
landfill gas collection system. As the landfill continues to grow and the trash
continues to decompose, the landfill gas produced by the trash will also
continue to increase. It now appears that Augusta is generating more gas
than is being sent offsite for beneficial use. In order to maintain constant and
consistent compliance with the Facility environmental permits, any
additional gas must be flared. When the gas is flared, any potential energy or
potential beneficial use from that resource is lost. In addition to the purely
beneficial use, Augusta is required to make improvements to the gas
collection system as part of a consent order. In order to accomplish this, the
Department will need to bond the funds necessary for the improvements.
However, should Augusta want to capture the value of the flared gas, then
additional funds would be required. This would allow for the production of
Compressed Natural Gas (CNG), power production or both.
Financial Impact:In order to accomplish the base improvements to the gas collection system –
bonding $9M would be necessary. Should the decision be made to complete
the needed improvements and also use any additional gas for beneficial use,
bonding $20M would be necessary.
Alternatives:1. Approve the bonding of $9M for base improvements to the gas system 2.
Approve the bonding of $20M for the gas collection system 3. Do not
approve the bonds.
Recommendation:Approve the bonds.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Condemnation – Fort Gordon Gate 4 Water Main
Department:Engineering Services
Caption:Motion to authorize condemnation to acquire 8,994 sq. ft. of permanent
easement of 2993 Willis Foreman Road - PIN: 151-0-020-00-0.
Background:The City has been unable to ascertain clear title to these properties. In order
to proceed and avoid further delays, it is necessary to condemn the subject
property and purchase the real properties. The appraised value for the
properties is $1,165.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT:_______
G/L 507043410-5212115 J/L 88880068-522115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Attachment number 1
Page 1 of 2
Item # 7
Attachment number 1
Page 2 of 2
Item # 7
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Condemnation – MSA0001 – Wastewater Connections
Department:Engineering Services
Caption:Motion to authorize condemnation to acquire 11,556 sq. ft. of permanent
easement and 5,658 square feet of temporary easement of 4116 Deans
Bridge Road - PIN: 150-0-002-00-0.
Background:The City has been unable to reach an agreement with the property owner. In
order to proceed and avoid further delays, it is necessary to condemn the
subject property and purchase the real properties. The appraised value for
the properties is $1,649.00.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNT: G/L
507043410-5212115 J/L 88880068-5212115
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Attachment number 1
Page 1 of 2
Item # 8
Attachment number 1
Page 2 of 2
Item # 8
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Control Panel Rebuild for 5 Lift Stations
Department:Utilities
Caption:Approve the purchase of parts to rebuild 5 control panels for various lift
stations.
Background:AUD is in the process of upgrading and repairing several of our Sewer
System Lift Stations. The process and work of rebuilding the control panels
at these lift stations can be completed in house, saving AUD several
thousand dollars. AUD has solicited bids for the parts necessary to rebuild 5
control panels. Of the bids, received, only Shealy Electric was compliant
and their parts meet our specifications.
Analysis:The purchase of these parts will allow us to be pro-active and upgrade our
lift station control panels to help prevent additional expenses in the future
such as emergency repairs and spill recovery and cleanup.
Financial Impact:$114,932.17 was the bid amount for the parts. This amount has been
budgeted in our Capital Fund Account.
Alternatives:None Recommended.
Recommendation:It is recommended to: Approve the purchase of parts to rebuild 5 control
panels for various lift stations
Funds are Available in
the Following
Accounts:
Available in account #506043410-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Invitation To Bid
Sealed bids will be received at this office until 11:00 a.m. Friday, December 11, 2009 for furnishing:
Bid Item #09-181 Control Panel Replacement for Five Lift Stations for Utilities
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. Documents may be examined during regular
business hours at the offices of Augusta, GA Procurement Department. All questions must be
submitted in writing to the office of the Procurement Department by fax at 706-821-2811 or by
mail. No bid will be accepted by fax, all must be received by mail or hand delivered. All
questions are to be submitted in writing by Tuesday, November 24, 2009 by 5:00 p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement
Department with your bonafide bid package.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark BID number on the outside of the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of BID documents from unauthorized
sources placed the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle October 29, November 5, 12, 19, 2009
Metro Courier November 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Russell Thies Utilities Department
Ellie Hazel Utilities Department
Attachment number 1
Page 1 of 1
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Attachment number 2
Page 1 of 2
Item # 9
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Attachment number 2
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Item # 9
Attachment number 3
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Attachment number 4
Page 1 of 1
Item # 9
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Georgia Power Governmental Encroachment Agreement No. 31189
Department:Augusta Utilities
Caption:Motion to approve Georgia Power Company Governmental Encroachment
Agreement No. 31189.
Background:The Augusta Utilities Department will be replacing a water main at the Fort
Gordon Recreation Area - Clark's Hill (Thurmond) Lake, which requires
crossing a Georgia Power Company easement.
Analysis:When crossing another utilities' easement, it is custom to enter into an
encroachment agreement. This document is the usual agreement between
Georgia Power Company and Augusta.
Financial Impact:None
Alternatives:Deny motion to approve Georgia Power Company Governmental
Encroachment Agreement No. 31189.
Recommendation:Approve motion to approve Georgia Power Company Governmental
Encroachment Agreement No. 31189.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 3
Item # 10
Attachment number 1
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Item # 10
Attachment number 1
Page 3 of 3
Item # 10
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Highland Ridge Office Park Deed of Dedication and Maintenance Agreement
Department:Augusta Utilities
Caption:Motion to approve and accept a Deed of Dedication and Maintenance
Agreement for Highland Ridge Office Park.
Background:Highland Ridge, LLC developed Highland Ridge Office Park and wishes to
dedicate the water and gravity sanitary sewer systems to Augusta.
Analysis:The water and gravity sanitary sewer systems have been inspected and
passed said inspection.
Financial Impact:None
Alternatives:Deny motion to approve and accept a Deed of Dedication and Maintenance
Agreement for Highland Ridge Office Park.
Recommendation:Approve motion to approve and accept a Deed of Dedication and
Maintenance Agreement for Highland Ridge Office Park.
Funds are Available in
the Following
Accounts:
None
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11
Attachment number 1
Page 1 of 6
Item # 11
Attachment number 1
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Item # 11
Attachment number 1
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Item # 11
Attachment number 1
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Item # 11
Attachment number 1
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Item # 11
Attachment number 1
Page 6 of 6
Item # 11
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Motion to Approve a Deed of Dedication from USPG Portfolio Two, LLC
Department:Augusta Utilities
Caption:Motion to approve and accept a Deed of Dedication from USPG Portfolio
Two, LLC (WalMart, Bobby Jones).
Background:USPG Portfolio Two, LLC and WalMart renovated and enlarged the store
on Bobby Jones. During this renovation, the water and sanitary sewer
systems where rerouted.
Analysis:The rerouting of the water and sanitary sewer systems require that certain
existing easements be abandoned and new easements be dedicated. This
document incorporates both issues.
Financial Impact:None
Alternatives:Deny motion to approve and accept a Deed of Dedication from USPG
Portfolio Two, LLC.
Recommendation:Approve motion to approve and accept a Deed of Dedication from USPG
Portfolio Two, LLC.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
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Item # 12
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Option for Right-of-Way
Department:Law
Caption:Motion to approve an Option for the purposes of acquiring an easement
between Electrical Realty And Sales Company, as owner, and Augusta,
Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (300 sq. ft.) permanent drainage and utility easement
and (6,459 sq. ft.) of temporary construction easement from the property
located at: 1431 Marvin Griffin Road, private, at the purchase price of
$600.00.
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
323041110-5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Item # 13
Item # 13
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Storm Drainage Improvements at Village West – 09-197
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve award of Construction Contract to J. Harris Trucking and
Construction, Inc. in the amount of $297,101.48 for the Storm Drainage
Improvements at Village West, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding is available from SPLOST
Phase IV Fund Account Balance.
Background:The Storm Drainage Improvements at Village West is a drainage project that
was designed by in-house staff. Currently, storm water flows from the
Village West Shopping Center into Augusta-Richmond County’s channel
easement. The existing channel is undersized, and as a result causing severe
flooding on the Village West Townhomes property. The proposed
improvements will significantly reduce the amount of storm runoff into the
existing channel and alleviate the chance of flooding in the area.
Analysis:Bids were received on January 26, 2010 with J. Harris Trucking and
Construction, Inc., being the low bidder. The bid results are as follow:
CONTRACTORS BID 1. J. Harris Trucking and Construction, Inc.
$297,101.48 2. Site Master $349,059.00 3. Blair Construction, Inc.
$366,842.34 4. Granto Southern Construction $368,860.91 5. Reeves
Construction Co., Inc. $415,499.30 6. TrakSouth Civil Contractors, LLC
$415,949.53 7. Mabus Brothers Construction Co., Inc. $453,755.48 6. L-J,
Inc. $561,296.50 It is the Engineering Department recommendation to
award this project to the low bidder, J. Harris Trucking and Construction,
Inc. subject to receipt of proper bonds.
Financial Impact:Funds are available from SPLOST Phase IV Fund Account Balance to be
transferred to the project construction budget upon Commission approval.
Alternatives:1) Approve award of Construction Contract to J. Harris Trucking and
Construction, Inc. in the amount of $297,101.48 for the Storm Drainage
Improvements at Village West, subject to receipt of signed contracts and
proper bonds as requested by AED. Funding is available from SPLOST
Phase IV Fund Account Balance. 2) Do not approve project.
Recommendation:approve alternative one
Funds are Available in
the Following
Accounts:
Splost Phase IV Fund Balance Cover Memo
Item # 14
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 14
CPB # NA
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized for CPB # 324-0411110-000000000. This project
is for the storm drainage improvements at Village West. This authorization
is for Storm Drainage associated with the said project, in the amount of
$297,101.48 to be funded by the SPLOST IV Fund Account Balance.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
SPLOST IV Fund Account Balance 297,102$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Varies $297,102 Varies $297,102
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
STORM DRAINAGE INMPROVEMENTS AT VILLAGE WEST
PLEASE DONOT PROCESS THIS ITEM. ONCE APPROVED BY COMMISSION THE ORIGINAL
WILL BE SENT FOR PROCESSING. QUESTION CALL EXT 5070
1 of 2 CPB # NA
Attachment number 1
Page 1 of 2
Item # 14
CPB # NAAugusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
STORM DRAINAGE INMPROVEMENTS AT VILLAGE WEST
CPB AMOUNT
SOURCE OF FUNDS CPB
SPLOST IV FUND ACCOUNT BALANCE
324-04-1110-000000000 $297,102
TOTAL SOURCES: $297,102
USE OF FUNDS
STORM DRAINAGE
324-04-1110-5414710-000000000 $297,102
TOTAL USES: $297,102
2 of 2 CPB # NA
Attachment number 1
Page 2 of 2
Item # 14
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m. Tuesday, January 26, 2010 for furnishing:
Bid Item #09-197 Storm Drainage Improvements @ Village West for Engineering
Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Imaging Technologies. The fees for the plans
and specifications which are non-refundable is $100.00.
Documents may be examined during regular business hours at the F. W. Dodge Plan Room; 1281 Broad
Street, Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to submit
on this project. To facilitate this policy the Owner is providing the opportunity to view plans online
(www.itrepro.com) at no charge through Imaging Technologies (706 724-7924) beginning Thursday,
December 10, 2009. Bidders are cautioned that submitting a package without Procurement of a complete set
are likely to overlook issues of construction phasing, delivery of goods or services, or coordination with other
work that is material to the successful completion of the project. Bidders are cautioned that sequestration of
documents through any other source is not advisable. Acquisition of documents from unauthorized sources
places the bidder at the risk of receiving incomplete or inaccurate information upon which to base his
qualifications.
A Mandatory Pre-Bid Conference will be held on Wednesday, January 6, 2010 @ 2:00 p.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Friday, January 8,
2010 by 5:00 p.m.
No Bid may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 10, 17, 24, 31, 2009
Metro Courier December 16, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2
Page 1 of 1
Item # 14
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Attachment number 3
Page 2 of 2
Item # 14
Attachment number 4
Page 1 of 2
Item # 14
Attachment number 4
Page 2 of 2
Item # 14
Attachment number 5
Page 1 of 2
Item # 14
Attachment number 5
Page 2 of 2
Item # 14
Attachment number 6
Page 1 of 1
Item # 14
Item # 14
Engineering Services Committee Meeting
3/22/2010 12:55 PM
Wrightsboro Road Widening, Phase I - Bid Item–09-170
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve the Capital Project Budget number 324-041110-201824333 and
award the Design Consultant Services Agreement to Cranston Engineering
Group, PC, in the amount of $196,430.00 for the Wrightsboro Road
Widening, Phase I project. Funding is available in the project engineering
account for the Engineering Department.
Background:Phase I of the Wrightsboro Road Widening Project was part of SPLOST
Phase IV and called for traffic operational improvements along Wrightsboro
Road between Augusta West Parkway and Marks Church Road. The area
covered by this project is adjacent to Augusta Mall, which has undergone
expansion since the original concept report. Therefore, recommendations in
the original concept report will need to be updated to reflect current
conditions. Moreover, Phase II of the Wrightsboro Road widening project,
which proposes widening between Augusta West Parkway and Jimmy
Dyess Parkway is currently in the Right of Way phase and should be let
within the next year. The completion of Phase II will have a significant
impact on signal coordination and communications along the corridor.
Analysis:The following firms were evaluated based on qualifications, project
approach, experience, and schedule on December 10, 2009. The following
firms submitted RFPs and were evaluated: FIRM TOTAL WEIGHTED
SCORE FIRM TOTAL WEIGHTED SCORE Cranston Engineering 95
EMC Engineering Services, Inc. 78.5 Florence & Hutcheston 75.5 Khafra
Engineering 63.5 T.Y. Lin International 82 Zel Engineers 53 Cranston
Engineering was selected based on the evaluation criteria for this project.
Financial Impact:Funds are available in the project engineering 324-041110-5212115-
201824333 upon Commission’s approval.
Alternatives:Approve the Capital Project Budget number 324-041110-201824333 and
Award the Design Consultant Services Agreement to Cranston Engineering
Group, PC, in the amount of $196,430.00 for the Wrightsboro Road
Widening, Phase I project. Funding is available in the project engineering
account for the Engineering Department. 2) Do not approve and cancel
project.
Recommendation:approve alternative one.
Funds are Available in
the Following 324-041110-5212115/201824333-5212115
Cover Memo
Item # 15
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
CPB# 324-041110-201824333
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby authorized:
Section 1: The project is authorized for CPB# 324-041110-201824333. This project is
for Wrightsboro Road Widening, Phase I design cost associated with traffic
operational improvements along Wrightsboro Road between Augusta West
Parkway and Marks Church Road. This authorization is for Engineering
associated with the said project, in the total amount of $196,430.00 to be
funded by the Special 1 % Sales Tax, Phase IV.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase IV 2,782,000$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $2,782,000 7th $2,782,000
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
PLEASE DO NOT PROCESS THIS ITEM. AED WILL SEND ORIGINAL ONCE APPROVED BY COMMISSION . QUESTIONS PLEASE
CALL EXT 5070.
1 of 2
Attachment number 1
Page 1 of 2
Item # 15
CPB# 324-041110-201824333Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD WIDENING, PHASE I
(Augusta West Parkway to Marks Church Road)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE IV
324-04-1110-201824333 $2,782,000 $0 $2,782,000
TOTAL SOURCES: $2,782,000 $0 $2,782,000
USE OF FUNDS
ENGINEERING
324-04-1110-5212115-201824333 $398,000 $0 $398,000
Cranston Engineering $198,430
ADVERTISING
324-04-1110-5233119-201824333 $2,000 $0 $2,000
CONTINGENCY
324-04-1110-6011110-201824333 $2,382,000 $0 $2,382,000
TOTAL USES: $2,782,000 $0 $2,782,000
2 of 2
Attachment number 1
Page 2 of 2
Item # 15
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Friday, October 30, 2009 @ 11:00 a.m. for
furnishing:
RFP ITEM #09-170 Wrightsboro Road Widening, Phase I for Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, October 20, 2009 @ 3:00 p.m. by fax at
706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 24, October 1, 8, 15, 2009
Metro Courier September 30, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Engineering Department
Hameed Malik Engineering Department
Attachment number 2
Page 1 of 1
Item # 15
VENDORS ORIGINAL 6 COPIES FEE PROPOSAL ADDENDUM
Cranston Engineering Group
452 Ellis Street
Augusta, GA 30901
YES YES YES YES
EMC Engineering Services
23 E Charlton Street
Savannah, GA 31401
YES YES YES YES
Florence & Hutcheson
501 Huger Street
Columbia, SC 29201
YES YES YES YES
KHAFRA
230 Peachtree Street, NW
Atlanta, GA 30303
YES YES YES YES
TY LIN International
260 Peachtree Street, Ste 900
Atlanta, GA 30303
YES YES YES YES
Zel Engineers
435 Telfair Street
Augusta, GA 30901
YES YES YES YES
LAI Engineering
1800 Parkway Place
Marietta, GA 30067
Street Smarts
3160 Main Street, Ste 100
Duluth, GA 30096
Godefroy & Associates
701 Montrose Court
Augusta, GA 30904
Johnson, Lashchober & Assoc
1296 Borad Street
Augusta, GA 30901
Post, Buckley, Schuh & Jernigan
1600 River Edge Pkwy NW
Atlanta, GA 30328
Stevenson & Palmer Eng.
360 Bay Street
Augusta, GA 30901
TBE Group
6639 Peachtree Indust Blvd
Norcross, GA 30092
Todd Smith Grading Inc
1810 Kelly Mill Road
Cumming, GA 30040
WK Dickson
1450 Greene St., Ste 225
Augusta, GA 30901
WR Toole Engineers
1005 Broad Street
Augusta, GA 30901
RFP Item #09-170
Wrightsboro Road Widening - Phase I
for the City of Augusta - Engineering Department
RFP Opening Date: Friday, October 30, 2009 @ 11:00 a.m.
NON-COMPLIANT
DID NOT ACKNOWLEDGE ADDENDUM 1
NON-COMPLIANT
CONTRACTOR AFFIDAVIT & AGREEMENT - INVALID E-VERIFY #
Page 1 of 1
Attachment number 3
Page 1 of 1
Item # 15
Cumulative Evaluation Sheet
09-170 Wrightsboro Road Widening Phase I
Thursday, December 10, 2009 @ 10:00 a.m.
TOTAL WEIGHTED SCORE:T
14.008.33 18.33 16.00 9.67 12.67
13.33
14.00 16.67 16.67 16.67 16.67 13.33
14.00 19.33 16.67 13.33
15.00
17.33
18.67 13.33
Florence & Hutcheston
501 Huger Street
Columbia, SC 29201
TY Lin International
260 Peachtree St, Ste
900
Atlanta, GA 30303
Zel Engineers
435 Telfair Street
Augusta, GA 30901
17.67 17.00 18.67 18.67 13.33
5. Proposed Fee (include
beakdown for each task) - Scoring
0 to 20 points(Weighted Score 10%)
4. References (including specific
Individuals contact information) -
Scoring 0 to 20 points (Weighted
score 15%)
3. Work Plan and Overall Service
Schedule . Scoring 0 to 20 points
(Weighted Score is 25%)
2. Qualifications of Key
Professionals that will Actually
Design, prepare Plan & Specs and
Prepare Regulatory Documents -
Scoring 0 to 20 pointa, (30%
weighted)
1. Qualifications of Company -
Scoring 0 to 20 (Weighted Score
20%)
Khafra Engineering
230 Peac
Augusta GA 30901
Cranston Engineering
452 Ellis Srtree
Augusta GA 30901
EMC Engineering
4106 Colbin Blvd,
Ste 105
Evans, GA 30809
14.67 18.67 17.67 15.00
69.33 91 84.5 77 87.17 67
Item # 15
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