HomeMy WebLinkAbout2010-02-22-Meeting Agenda
Engineering Services Committee Meeting Commission Chamber- 2/22/2010- 12:55 PM
ENGINEERING SERVICES
1. Authorize the execution of an agreement with the U.S. Department of the
Interior U. S. Geological Survey (USGS) for the installation and operating
of monitoring wells to investigate water levels and water quality for
Augusta’s Groundwater Production Facilities in the amount of $80,000.
Attachments
2. Authorize spending of Augusta Utilities Department funds in the amount
of $171,806.47 to provide network and telecommunication services to
AUD’s Construction and Maintenance Facility at 1840 Wylds Rd. These
expenditures include the installation of fiber optic cabling and purchase of
associated networking and telecommunications equipment. Award the
contract to install fiber optic cabling to Southeast Utilities of Georgia, Inc.
in the amount of $137,104.60. (See attached quote). Approve the purchase
of associated network and telecommunications hardware in the amount of
$34,701.87. (See attached city of Augusta IT quote)
Attachments
3. Approve amendment to contract with ATC Associates, Inc. for
Construction Materials Testing and Special Inspections services associated
with construction of the Webster Detention Center Expansion.
Attachments
4. Approve and authorize the Engineering Department to prepare and
submit a project proposal to EPA to receive financial assistance through
the Community Action for a Renewed Environment (CARE) grant
program.
Attachments
5. Consider a request from the Georgia Historical Society to approve a
commemorative marker on Broad Street near Goodrich Street.
Attachments
6. Authorize execution of Change Order # 4 in an amount not to exceed
$52,722.00 to Crowder Construction for additional work on the Goodrich
Street Raw Water Pumping Station contract.
Attachments
7. Communication from Mr. Leroy Simkins, Jr. regarding the maintenance
and beautification of the city's landscaping function. (Requested by
Commissioner Grantham)
Attachments
8. Approve award of the Agreement for Maintenance of the Building
Automation Systems at the Municipal Building, LEC and Charles B.
Webster Detentions Center (CBWDC) to Southeast Automated Systems in
Attachments
www.augustaga.gov
the amount of $109,292.00. This agreement is for one year with an option
to renew for two additional single year terms.
9. Consider a request from Mr. Michael Carpenter regarding a request for a
waiver of charges for solid waste collection service on his properties.
Attachments
10. Approve the purchase of required security equipment for the entrance
lobby screening of people entering the new ARC Judicial facility from
Rapiscan Systems for $ 77,696.20.
Attachments
11. Re-designation of Ordinance setting standards for private roads used by
law enforcement, fire department and other emergency vehicles.
Attachments
12. Discussion of Sheriff's Building and expedited building process.
(Requested by the Administrator)
Attachments
Engineering Services Committee Meeting
2/22/2010 12:55 PM
Agreement with USGS for installation and operation of monitoring wells to investigate water levels and water quality
for Augusta’s Groundwater Production Facilities.
Department:Utilities
Caption:Authorize the execution of an agreement with the U.S. Department of the
Interior U. S. Geological Survey (USGS) for the installation and operating
of monitoring wells to investigate water levels and water quality for
Augusta’s Groundwater Production Facilities in the amount of $80,000.
Background:Monitoring ground-water levels and quality is important for protection and
effective management of our water resources. The Augusta water supply at
our three Ground Water Production Facilities draws water from the Dublin-
Midville aquifer system. The monitoring program being proposed will
provide valuable information needed to continue to protect Augusta’s water
source.
Analysis:The proposed program is to continue monitoring the current ground-water
levels, flow directions, and water quality in the Dublin –Midville aquifer
system upgradient of Wellfield #2 and Wellfield #3. The data gathered from
the monitoring program will provide information to support water-
management at our production facilities. This proposal also includes a
ground water modeling component.
Financial Impact:Funds for this authorization can be charged to: 506043530-5213119
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of an agreement
with the U. S. Department of the Interior U. S. Geological Survey (USGS)
for the installation and operating of monitoring wells to investigate water
levels and water quality of Augusta’s Groundwater Production Facilities in
the amount of $80,000.
Funds are Available in
the Following
Accounts:
506043530-5213119
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
2/22/2010 12:55 PM
Approve construction services and equipment costs associated with establishing fiber optic network connectivity to the
Augusta Utilities Department Construction and Maintenance facilities located at 1840 Wylds Road.
Department:Utilities
Caption:Authorize spending of Augusta Utilities Department funds in the amount of
$171,806.47 to provide network and telecommunication services to AUD’s
Construction and Maintenance Facility at 1840 Wylds Rd. These
expenditures include the installation of fiber optic cabling and purchase of
associated networking and telecommunications equipment. Award the
contract to install fiber optic cabling to Southeast Utilities of Georgia, Inc. in
the amount of $137,104.60. (See attached quote). Approve the purchase of
associated network and telecommunications hardware in the amount of
$34,701.87. (See attached city of Augusta IT quote)
Background:The City of Augusta’s IT Department is coordinating the installation of fiber
optic cable and purchase of equipment for use at the Wylds Rd. facility. As
in other instances where a fiber optic cable installation was needed in a time
frame that would not allow IT to go through the usual RFP procedure, IT
submitted a form letter to six known contractors that have responded or
expressed interest in providing fiber installs for the city. Of the six
contractors contacted three responded with quotes. After reviewing the
quotes for completeness and making sure they meet IT requirements, which
required one contractor to adjust their initial quote, IT selected the lowest
quote which was submitted to Utilities for inclusion in the Wylds road
project.
Analysis:Approving this contract and purchase will allow the contractor, Southeast
Utilities of Georgia, to complete construction of fiber optic network
connectivity to AUD’s facility on Wylds Road. The construction fee is fair
and reasonable. The completion of this construction and purchase and
installation of network equipment will connect this facility to the City Of
Augusta’s Computer and Telecommunications Network.
Financial Impact:Funds for this work are available in account number 506043410-5426110,
506043410-5316120 and 506043410-5232119
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission award the construction contract for the
Fiber Optic installation to Southeast Utilities of Georgia, Inc. in the amount
of $137,104.60. Approved the purchase of the associated networking and
telecommunications hardware in amount of $34,701.87
Cover Memo
Funds are Available in
the Following
Accounts:
506043410-5426110 ($161,368.34), 506043410-5316120 ($9,864.23) and
506043410-5232119 ($573.90)
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
2/22/2010 12:55 PM
CBWDC - Contract Amendment Materials Testing and Special Inspections
Department:Public Services Department - Facilities Management Division
Caption:Approve amendment to contract with ATC Associates, Inc. for Construction
Materials Testing and Special Inspections services associated with
construction of the Webster Detention Center Expansion.
Background:The jail expansion has been under construction for approximately one year
with Construction Materials Testing and Special Inspections services
currently being performed on an “on call” or “as needed” basis in
accordance with Chapter 17 of the jurisdictional International Building
Code.
Analysis:The Webster Detention Center expansion project is a large, complex project
with an aggressive schedule. As such, the project will benefit from the on-
going quality control enhancements that these “on call” services bring. The
proposed Construction Materials Testing and Special Inspections work has
included the following to date: • Cast-in-place concrete (mix design review,
plant inspections, reinforcing placement, compression tests, etc.). •
Structural Precast concrete (plant inspections, material testing, tendon
size/quantity/placement and tensioning, connections) • Reinforcing steel
(materials, placement, strength testing) • Structural Steel (materials
verification, connections, etc.) • Metal Deck (material verifications,
welding) • Mortar & grout strength tests • Concrete masonry (reinforcing,
grout, etc.) • Engineered fill (material and compaction) • Anchor pull tests •
Asphalt paving As stated previously, these services have been performed on
an “on call” or “as needed” basis. The original contract was established with
the stated assumptions serving as a “Not to Exceed” budget, with actual fees
determined by actual quantities of tests/inspections, as determined by field
conditions. However, the original contract amount was significantly
understated for a project of this magnitude and complexity, especially when
considering the continuous parameters associated with special inspections.
As such, in order to maintain the same level of quality control, the contract
amount with ATC Associates, Inc. needs to be increased.
Financial Impact:
The services will continue to be performed on an “as needed” basis. A
revised “Not to Exceed” contact amount of $446,199.75 is proposed for the
Webster Detention Center expansion portion of the work, with the amount
of contract increase outlined as follows: Current Webster Detention Center
portion of Contract: $200,742.00 Proposed Contract Increase: $245,457.75
Amended Contract Total: $446,199.75 Upon approval of this contract
amendment, total spending on project change orders (including contract
amendments) would be at 41% of the contingency budget or 2.9% of the
initial, total construction budget, which is well within budget and industry
Cover Memo
standards for a detention center of this complexity.
Alternatives:1. Approve amendment to contract with ATC Associates, Inc. conforming to
code requirement for ongoing Construction Materials Testing & Special
Inspection services on the Webster Detention Center expansion project. 2.
Issue “Stop Work” order on Webster Detention Center expansion project
construction while alternate proposals for providing Construction Materials
Testing & Special Inspection services for the remainder of the project are
investigated.
Recommendation:#1. Approve amendment to contract with ATC Associates, Inc. for
Construction Materials Testing and Special Inspections services associated
with construction of the Webster Detention Center Expansion.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: Jail Expansion: GL #325-05-
1130/206351101
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/22/2010 12:55 PM
EPA Grant Application - Community Action for a Renewed Environment Program (CARE)
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Approve and authorize the Engineering Department to prepare and submit a
project proposal to EPA to receive financial assistance through the
Community Action for a Renewed Environment (CARE) grant program.
Background:EPA recently announces availability of funds through the Community
Action for a Renewed Environment grant program. These funds support
activities to identify and implement projects for reduction of prioritized
risks and concerns in the community such as source assessment and control
of fecal coliform load within EPA listed impaired water bodies of Augusta,
Georgia.
Analysis:Three of Augusta creeks are listed as impaired water bodies and not
supporting their designated use. Pollutant of concern is fecal coliform.
Under stormwater management permitting program, EPA/GAEPD is
requiring localities to develop and implement program to reduce FC load in
impaired watersheds. If succeeded, Augusta Engineering Department will
utilize these funds to support such program. No matching funds are required.
However, Augusta Engineering will offer in-kind matching funds such as
staff time that will increase chance of receiving the grant.
Financial Impact:Matching funds are not required. Augusta Engineering Department is
seeking $105,186.
Alternatives:n/a
Recommendation:Approve and Authorize the Engineering Department to prepare and submit a
project proposal to EPA to receive financial assistance through the
Community Action for a Renewed Environment (CARE) grant program.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
AGENCY: ENVIRONMENTAL PROTECTION AGENCY (EPA)
TITLE: COMMUNITY ACTION FOR A RENEWED ENVIRONMENT (CARE)
PROGRAM
ACTION: Request for Proposals (RFP)
RFP NO.: EPA-OAR-IO-10-04
CATALOG OF FEDERAL DOMESTIC ASSISTANCE (CFDA) NO: 66.035
CLOSING DATE: The closing date and time for receipt of proposal submissions, regardless of
mode of submission, is March 9, 2010, 4:00 p.m. Eastern Standard Time (EST). All hard copies
of proposal packages must be received by Marva King by March 9, 2010, 4:00 p.m. EST in
order to be considered for funding. Electronic submissions must be addressed to
CARE_2010_RFP@epa.gov and include the “Announcement title or #” – [name of applicant] in
the subject line and be received by March 9, 2010, 4:00 p.m. EST in order to be considered for
funding. Proposals received after the closing date and time will not be considered for funding.
EPA reserves the right to amend this solicitation as deemed necessary. Amendments could be
administrative in nature (e.g., change of dates or location), technical (e.g., change in
requirements), or changes which affect the anticipated funding. If this need occurs, EPA will
post the amended solicitation on EPA’s Office of Air and Radiation (OAR) grants announcement
page http://www.epa.gov/air/grants_funding.html.
SUMMARY: This request for proposals (RFP) announces the availability of funds and solicits
from eligible entities project proposals to receive financial assistance through the Community
Action for a Renewed Environment (CARE) grant program. CARE is a unique community-
based, community-driven, multimedia demonstration program designed to help communities
understand and reduce risks due to toxic pollutants and environmental concerns from all sources.
The CARE grant program works with the eligible entities to help their communities form
collaborative partnerships, develop an understanding of the many local sources of toxic
pollutants and environmental risks, set priorities, and identify and carry out projects to reduce
risks through collaborative action at the local level. CARE’s long-term goal is to help
communities build self-sustaining, community-based partnerships that will continue to improve
human health and local environments into the future.
The objective of the CARE grant program is to work collaboratively within the community to
investigate the effectiveness of the CARE 4-step process (as described in the CARE brochure at
http://www.epa.gov/air/care/library/2008CAREtrifold.pdf) which fosters a cross-Agency, multi-
media approach to provide greater environmental benefits rather than either non-collaborative or
traditional regulatory single media approaches.
Under this RFP, EPA will award CARE grants through cooperative agreements at two levels
(Level I and Level II) that support different types of activities:
Attachment number 1Page 1 of 2
2
Level I cooperative agreements will support the following types of activities: working
with the funded entity to form community-based collaborative partnerships; identifying
and developing an understanding of the many local sources of risk from toxic pollutants
and environmental concerns; and setting priorities for the reduction of the identified risks
and concerns of the community.
Level II cooperative agreements will support activities to identify and implement actual
“on the ground,” community-based projects for the reduction of the prioritized risks and
concerns in their community. Level II agreements are for communities that have already
completed the actions typically taken in a Level I agreement. However, receipt of a
Level I cooperative agreement is not a prerequisite to receiving a Level II cooperative
agreement.
The CARE Web site at www.epa.gov/care links additional information about the CARE
program, including an online grant writing tutorial to further educate potential applicants about
this RFP.
FUNDING/AWARDS: For fiscal year (FY) 2010, the total estimated funding for all awards
under this RFP is approximately $2 million. Each grant will be awarded as a two-year
cooperative agreement, with an amount depending on the proposal level.
EPA anticipates awarding 1 – 3 Level I cooperative agreements ranging in approximate
value from $75,000 to a maximum of $100,000, with an average project funding of about
$90,000. (See Section III.B. Threshold Eligibility Requirements).
EPA also anticipates awarding 4 – 6 Level II cooperative agreements ranging in
approximate value from $150,000 to a maximum of $300,000, with an average project
funding of about $275,000. (See Section III.B. Threshold Eligibility Requirements.)
The CARE grant program is very competitive. In the 2009 competition, 235 eligible proposals
were received and 9 projects were funded.
EPA reserves the right to increase or decrease (including to zero) the total number of cooperative
agreements awarded for each level, or change the ratio of Level I to Level II agreements it
awards. Such changes may be necessary as a response to the quality of proposals received by
EPA, the amount of the funds awarded to the selected applicants, or budget availability.
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
2/22/2010 12:55 PM
Georgia HIstorical Society historical marker request
Department:Planning Commission
Caption:Consider a request from the Georgia Historical Society to approve a
commemorative marker on Broad Street near Goodrich Street.
Background:The Georgia Historical Society is requesting that a plaque be located within
the Broad Street right-of-way at one of three locations near the intersection
of Goodrich Street. The purpose of the plaque is to commemorate an
explosion at the Augusta Powder Works in 1864 that killed numerous
people, mostly women and children. It is part of a larger project to
encourage the exploration of Civil War sites as the 150th anniversary of the
Civil War approaches. The request has followed the adopted process for
approval. Discussions between the City Engineer, Planning Director and the
City Administrator have taken place and a public hearing was held. There is
no known objector to this proposal.
Analysis:This was a significant event and the plaque seems to be appropriate. The
actual location should be approved after input from the Traffic Engineer and
the Canal Authority.
Financial Impact:None
Alternatives:Approve or deny
Recommendation:Approval subject to approval of the specific location by the Traffic Engineer
and the Canal Authority.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/22/2010 12:55 PM
Goodrich St. Raw Water Pumping Station
Department:Utilities
Caption:Authorize execution of Change Order # 4 in an amount not to exceed $52,722.00 to
Crowder Construction for additional work on the Goodrich Street Raw Water
Pumping Station contract.
Background:In November of 2008, the Augusta Commission awarded change order #1 to the
contract with Crowder Construction Co. which included repairs the Augusta Canal
embankment. The work on Reach 7 was not undertaken due to a permit from the
Corps of Engineers being required. This proposed change order includes additional
work in the area of the Augusta Canal known as Reach 7.
Analysis:The original work to be done on the canal embankment along Reach 7 was given to
the contractor for consideration in September 2008. Since the original pricing, the
plans and specifications have been under review by the Corps of Engineers for
compliance with a required Nationwide permit #14. When the contractor received
the final plans and specifications, additional work was required, thus the request for
additional compensation.
Financial Impact:Funds for the change order are included in Bond Fund, under account number
507043410-5425110/80320115-5425110.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of Change Order # 4 in an
amount not to exceed $52,722.00 to Crowder Construction for additional work at the
Goodrich Street Raw Water Pumping Station.
Funds are Available in the
Following Accounts:507043410-5425110/80320115-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/22/2010 12:55 PM
Leroy Simkins Jr.
Department:Clerk of Commission
Caption:Communication from Mr. Leroy Simkins, Jr. regarding the maintenance and
beautification of the city's landscaping function. (Requested by
Commissioner Grantham)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
2/22/2010 12:55 PM
Maintenance Agreement for Building Automation Systems
Department:Public Services Department - Facilities Management Division
Caption:Approve award of the Agreement for Maintenance of the Building
Automation Systems at the Municipal Building, LEC and Charles B.
Webster Detentions Center (CBWDC) to Southeast Automated Systems in
the amount of $109,292.00. This agreement is for one year with an option to
renew for two additional single year terms.
Background:RFP 09-186 was issued requesting proposals from qualified firms to
maintain the building automation systems at eh facilities referenced. The
emphasis of this RFP was Augusta’s intention to migrate from the current
proprietary server based system to an open protocol web based system.
Responses were received on December 22, 2009. Proposals received were
evaluated on January 5, 2010 and two firms were asked to conduct a verbal
presentation detailing their strategy. These proposals were made on January
27, 2010.
Analysis:Based on the verbal presentations and services included in the price, the
proposal by Southeast Automated Systems provides the best value to
Augusta. This conclusion was unanimous on the part of all persons on the
evaluation team.
Financial Impact:The cost for buildings is $12,580.00 at the Municipal Building, $51, 856.00
for the LEC and $44,856.00 at CBWDC for a total of $109,292.00 annually.
Alternatives:1. Approve award of the Agreement for Maintenance of the Building
Automation Systems at the Municipal Building, LEC and Charles B.
Webster Detentions Center (CBWDC) to Southeast Automated Systems in
the amount of $109,292.00. This agreement is for one year with an option to
renew for two additional single year terms. The costs are covered under the
General Fund operating budgets for these facilities. 2. Do not approve the
award.
Recommendation:Approve award of the Agreement for Maintenance of the Building
Automation Systems at the Municipal Building, LEC and Charles B.
Webster Detentions Center (CBWDC) to Southeast Automated Systems in
the amount of $109,292.00. This agreement is for one year with an option to
renew for two additional single year terms.
Funds are Available in
the Following
Accounts:
The costs for this agreement are covered under the General Fund operating
budgets for these facilities.
Cover Memo
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Tuesday, December 22, 2009 @ 11:00 a.m.
for furnishing:
RFP ITEM #09-186 Building Automation System Service Agreement for Public Service
Facilities Maintenance Division
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. A Mandatory Pre-Proposal Conference will be
held on Friday, December 4, 2009 @ 2:00 p.m. in the Procurement Department – Room 605. All
questions must be submitted in writing to the office of the Procurement Department by fax at
706 821-2811 or by mail. No bid will be accepted by fax, all must be received by mail or hand
delivered. All questions are to be submitted in writing by Tuesday, December 8, 2009 by 5:00
p.m.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
An invitation for bids shall be issued by the Procurement Office and shall include specifications
prepared in accordance with Article 4 (Product Specifications), and all contractual terms and
conditions, applicable to the procurement. All specific requirements contained in the invitation to bid
including, but not limited to, the number of copies needed, the timing of the submission, the required
financial data, and any other requirements designated by the Procurement Department are
considered material conditions of the bid which are not waiveable or modifiable by the Procurement
Director. Please mark RFP number on the outside of the envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle November 12, 19, 26, December 3, 2009
Metro Courier November 18, 2009
cc: Tameka Allen Interim Deputy Administrator
Mike Greene Public Service
Rick Acree Public Service – Facilities Maintenance Division
Attachment number 1Page 1 of 1
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Evaluation Criteria PTS
Siemens Building
Technologies
1745 Corporate Drive, Suite
240
Norcross, GA 30093
South East Automated
Systems
P.O. Box 7570
North Augusta, SC 29841
1) Any initial acquisition and implementation cost. 10%
10.00 5.00
2) Continuing operations and maintenance costs. 10%10.00 5.00
3) Vendor response time, response quality, support. 40%
36.67 38.33
4) Accuracy and level of comprehension
by the vendor of the application and technical
requirements as stated in this RFP. 20%
20.00 10.00
5) Vendor financial condition and strategic plan. 20%
20.00 11.67
Total 100%96.67 70.00
Presentation 2 1
Cumulative Evaluation and Presentation - RFQ Item #09-186
Building Automation System Service Agreement
for the City of Augusta - Utilities Department
Tuesday, December 29, 2009 @ 10:00 a.m.
Comments: Presentation addressed all concerns with the initial bid package submitted by South East
Automated Systems. Scope of services appears to be far superior.
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Engineering Services Committee Meeting
2/22/2010 12:55 PM
Michael Carpenter
Department:Clerk of Commission
Caption:Consider a request from Mr. Michael Carpenter regarding a request for a
waiver of charges for solid waste collection service on his properties.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
2/22/2010 12:55 PM
Purchase Security System for Judicial Center
Department:Public Service Department - Facilities Management Division
Caption:Approve the purchase of required security equipment for the entrance lobby
screening of people entering the new ARC Judicial facility from Rapiscan
Systems for $ 77,696.20.
Background:Quotes were solicited and negotiated for the security equipment requested
by the Marshals Office for the initial screening purpose as people enter the
new Judicial Center facility. The Marshals Office requests this brand of
equipment due to current operations utilizing this equipment and familiarity
by the officers that operate and maintain the equipment on a daily basis.
Please find associated Sole Source Justification document with package.
Analysis:The proposed security equipment is required for Judicial Center security
screening of incoming people. Using equipment from the same manufacturer
will simplify operation and maintenance activities.
Financial Impact:The total cost of the equipment is $ 77,696.20
Alternatives:1. Approve the purchase of required security equipment for the entrance
lobby screening of people entering the new ARC Judicial facility from
Rapiscan Systems for $ 77,696.20. 2. Do not approve the purchase
Recommendation:Approve the purchase of required security equipment for the entrance lobby
screening of people entering the new ARC Judicial facility from Rapiscan
Systems for $ 77,696.20.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: GL –325-05-1120; JL –
209251104
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
2/22/2010 12:55 PM
Re-Designation of Ordinance Setting Standards for Private Roads
Department:Law
Caption:Re-designation of Ordinance setting standards for private roads used by law
enforcement, fire department and other emergency vehicles.
Background:An Ordinance setting standards for private roads used by law enforcement, fire
department and other emergency vehicles was adopted by the Commission in June,
2008. The Ordinance stated it amended Augusta Code Section 7-3-8. In November,
2008, the Commission adopted another amendatory Ordinance (No. 7093) amending
Code Section 7-3-8 to include “speed humps” in the list of public improvements
(streets, roads, sidewalks, curbs and storm water and sewer systems) which are
constructed upon the approval of the Augusta-Richmond County Commission when
75% of the owners of the properties abutting such improvement(s) consent thereto
and agree to be assessed the cost thereof on a pro-rata basis. Ordinance No. 7093 did
not address how the provisions of Ordinance No. 7056 were to be incorporated into
the Augusta Code Section 7-3-8, as amended by Ordinance No. 7093. These
ordinances can be reconciled by re-designating the provisions of Ordinance No. 7056
as a new section in the Augusta-Richmond County Code, to wit: 7-3-17.1. A copy of
this proposed new Ordinance is attached hereto as Exhibit “A”.
Analysis:See backround.
Financial Impact:None.
Alternatives:Do not adopt re-designation Ordinance.
Recommendation:Adopt Ordinance designated as new Section 7-3-17.1 of the Augusta Code.
Funds are Available in the
Following Accounts:n/a
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO. _______
AN ORDINANCE TO AMEND TITLE 7, CHAPTER 3, ARTICLE 2 OF THE AUGUSTA
CODE TO REGULATE MAINTENANCE OR CONSTRUCTION FOR PRIVATE
STREETS WITHIN AUGUSTA-RICHMOND COUNTY FOR THE PURPOSE OF
POLICE, FIRE, AND OTHER EMERGENCY VEHICULAR ACCESS; TO REPEAL
ALL ORDINANCES AND PARTS OF ORDINANCES IN CONFLICT HEREWITH; TO
CLARIFY PREVIOUS ORDINANCES ADOPTED BY THE AUGUSTA-RICHMOND
COUNTY COMMISSION, PARTICULARLY AN ORDINANCE ADOPTED JUNE 17,
2008, KNOWN AS ORDINANCE NO. 7056; TO PROVIDE AN EFFECTIVE DATE AND
FOR OTHER PURPOSES.
WHEREAS, Pursuant to the Constitution of the State of Georgia Augusta-Richmond County
Commission is charged with providing certain services which include but are not limited to
police, fire and emergency rescue services;
WHEREAS, it is a necessity to promote and protect the public health, safety, and welfare of
Augusta-Richmond County citizens;
WHEREAS, the Augusta-Richmond County Commission finds it necessary to have
unobstructed, safe, and continuous access to residences and buildings;
WHEREAS, The Augusta-Richmond County Commission needs to ensure that police, fire and
emergency services can safely and quickly enter and exit private property that is unobstructed,
safe and provides continuous vehicle access at all times;
THE AUGUSTA-RICHMOND COUNTY COMMISSION HEREBY ORDAINS AS
FOLLOWS:
SECTION 1. That Title 7, Chapter 3, Article 2 of the Augusta Code be amended by adding
thereto a new section designated as 7-3-17.1 as set forth in “Exhibit A” hereto.
SECTION 2. This ordinance shall become effective upon its adoption in accordance with
applicable laws.
SECTION 3. All ordinances or parts of ordinances, specifically including Ordinance No. 7056,
in conflict herewith are hereby repealed.
Adopted this ______ day of ___________, 2010.
____________________________________
David S. Copenhaver
As its Mayor
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Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
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CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on
_________________, 2010 and that such Ordinance has not been modified or rescinded as of the
date hereof and the undersigned further certifies that the attached Ordinance is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
______________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ______________________
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Section 7-3-17.1. Maintenance or Construction for Private Streets for Purposes of Police,
Fire and Other Emergency Vehicles Access
a. The Augusta-Richmond County Commission desires to protect the health, safety and
welfare of its citizens by ensuring that emergency vehicles have access to private roads and
streets in the safest possible manner, and that, the County be reimbursed for costs of such
maintenance services, and provide other assurances;
b. The provisions of this article shall apply to incorporated areas within Augusta-Richmond
County under the jurisdiction of the Board of Commissioners.
c. The Public Services Department Engineering Maintenance is responsible for the
administration of the program and will enter into a release with the owner(s) of the property
regarding ingress and egress to the property and the costs and/or expenses associated with
making the improvements.
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Engineering Services Committee Meeting
2/22/2010 12:55 PM
Sheriff's Office Building
Department:Clerk of Commission
Caption:Discussion of Sheriff's Building and expedited building process. (Requested
by the Administrator)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo