HomeMy WebLinkAbout2009-08-10-Meeting Agendawww.augustaga.gov
Engineering Services Committee Meeting Committee Room- 8/10/2009- 1:00 PM
ENGINEERING SERVICES
1. Approve the award of the contract to Thompson Building Wrecking Co.,
Inc in the amount of $44,400.00 on Capital Project Budget #323-041110-
296823215 Number Ten for the demolition of residential buildings for the
Alexander Drive project, subject to receipt of signed contracts and proper
bonds for the Engineering Department. Funds are available in the project
Right of Way account.
Attachments
2. Award contract to Mabus Brothers Construction Company, Inc. in the
amount of $ 1,145,728.50. This award will include relocation of existing
water mains in conflict with new construction as well as construction of
new water and sanitary sewer mains in the area of the Alexander Drive
Widening project. .
Attachments
3. Approve Change Order to Quality Storm Water Solutions, LLC. in the
amount of $16,331.00 for the construction of two new storm boxes and the
relocation of an existing power pole.
Attachments
4. Motion to approve Georgia Power Governmental Encroachment Agreement
# 31166 and Municipal Electric Authority of Georgia Governmental
Encroachment Agreement #31167.
Attachments
5. Motion to approve emergency award for a contract with Blair Construction,
Inc. for services associated with construction of the 6th Street Emergency
Sewer Repair Project in the amount of $840,842.78. Bid item #09-138
Attachments
6. Approve Utilities' purchase of Warehouse Pallet Rack Shelving and
Furniture for the New Wylds Road Location.
Attachments
Engineering Services Committee Meeting
8/10/2009 1:00 PM
Alexander Drive
Department:Abie L. Ladson, PE, CPESC, Director, Engineering Department
Caption:Approve the award of the contract to Thompson Building Wrecking Co., Inc
in the amount of $44,400.00 on Capital Project Budget #323-041110-
296823215 Number Ten for the demolition of residential buildings for the
Alexander Drive project, subject to receipt of signed contracts and proper
bonds for the Engineering Department. Funds are available in the project
Right of Way account.
Background:This is a Georgia Department of Transportation (GDOT) project that will
widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median
from Washington Road to Riverwatch Parkway. As part of the Alexander
Drive project, the demolition of residential buildings on five parcels of land
to clear the right-of-way for the Alexander Drive project must be completed
before the construction activities begins.
Analysis:Bids were received on July 2, 2009 with Thompson Building Wrecking Co.,
Inc being the only bidder. Bid results are as follows: CONTRACTORS BID
1. Thompson Building Wrecking $44,400.00 It is the Engineering
Department recommendation to award this project to the bidder Thompson
Building Wrecking Co., Inc.
Financial Impact:Funds are available in the project Right of Way account 323-041110-
5411120/296823215-5411120.
Alternatives:1. Approve the award of the contract to Thompson Building Wrecking Co.,
Inc in the amount of $44,400.00 on Capital Project Budget #323-041110-
296823215 Number Ten for the demolition of residential buildings for the
Alexander Drive project, subject to receipt of signed contracts and proper
bonds for the Engineering Department. Funds are available in the project
Right of Way account. 2. Do not approve and jeopardize the construction of
a much needed project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 323-
041110-5411120/296823215-5411120
REVIEWED AND APPROVED BY:
Cover Memo
Item # 1
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-041110-296823215. Funding
is needed for the demolitionof residential buildings on five parcels of land to clear
the Right of Way. Funds in the amount of $44,400.00 are available in the
Engineering project Right of Way account.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase II Recapture 500,000$
Special 1% Sales Tax, Phase III Recapture 2,522,795$
Augusta Utilities 24,768$
Special 1% Sales Tax, Phase III Recapture 86,680$
Special 1% Sales, Tax Fund Balance 2,500,000$
Special 1% Sales Tax, Phase III Recapture 117,680$
Augusta Utilities 112,330$
5,864,253$
CPB#323-041110-296823215
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
CHANGE NUMBER TEN
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
Section 3: The following amounts are appropriated for the project:
By Basin By District
Rock Creek $5,864,253 5,864,253$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for
execution. For information reference this request contact Shelette @ ext 5070.
1 of 2 7.31.09
Attachment number 1
Page 1 of 2
Item # 1
Augusta-Richmond County, Georgia CPB#323-041110-296823215
CAPITAL PROJECT BUDGET
ALEXANDER DRIVE IMPROVEMENTS
CHANGE NUMBER TEN
(WASHINGTON ROAD TO RIVERWATCH PARKWAY)
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPLOST, PHASE II
322-04-1110-6011110-292822333 ($500,000) ($500,000)
SPLOST, PHASE III
323-04-1110-000000-000000000 ($2,522,795) ($2,522,795)
AUGUSTA UTILITIES
507043420-5212115/89800510-5212115 ($24,768) ($24,768)
SPLOST PHASE III
323-04-1110-6011111-296823333 ($86,680) ($86,680)
SPLOST, FUND BALANCE
322-000-000000/39-52110 ($2,500,000) ($2,500,000)
SPLOST PHASE III
323-04-1110-6011110-296823333 ($117,680) ($117,680)
AUGUSTA UTILITIES ($105,850) ($105,850)
507043410-5212115-80800030 ($6,480) ($6,480)
TOTAL SOURCES: ($5,864,253) ($5,864,253)
USE OF FUNDSUSE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823215 $729,287 $729,287
RIGHT OF WAY
323-04-1110-5411120-296823215 $5,103,752 $5,103,752
(Demolition $44,400 Thompson )
UTILITIES
323-04-1110-5414510-296823215 $24,734 $24,734
UTILITIES
507043410-5212115-80800030 $6,480 $6,480
TOTAL USES: $5,864,253 $5,864,253
2 of 2 7.31.09
Attachment number 1
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Item # 1
Engineering Services Committee Meeting
8/10/2009 1:00 PM
Approve construction award associated with relocation of Augusta Utilities Department facilities located in the right-of way of
Alexander Drive as related to Georgia Department of Transportation project #STP-0001-00 (794)
Department:Utilities
Caption:Award contract to Mabus Brothers Construction Company, Inc. in the amount of $
1,145,728.50. This award will include relocation of existing water mains in conflict
with new construction as well as construction of new water and sanitary sewer mains
in the area of the Alexander Drive Widening project. .
Background:The Georgia Department of Transportation project to widen and realign Alexander
Drive will require Augusta Utilities Department to relocate existing water mains in
the area. This project will also offer an opportunity for Augusta Utilities Department
to extend sanitary sewer service to customers previously not served.
Analysis:Approving this contract will allow the contractor, Mabus Brothers Construction
Company, Inc. to complete construction of the Alexander Drive water and sanitary
sewer mains. The construction fee is fair and reasonable. With the completion of this
construction, the area of Alexander Drive served by these new mains will enjoy
years of trouble free service.
Financial Impact:Funds for this work are available in account number 507043410-5425110 /
80800030-5425110
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission award the construction contract to Mabus Brothers
Construction in the amount of $1,145,728.50.
Funds are Available in the
Following Accounts:507043410-5425110 / 80800030-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
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Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Thursday, July 16, 2009 for furnishing:
Bid Item #09-127 Alexander Drive Project for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530 Greene
Street – Room 605, Augusta, GA 30901. Plans and specifications for the project shall be obtained by all
prime, subcontractors and suppliers exclusively from Imaging Technology. The fees for the plans and
specifications which are non-refundable is $200.00
Documents may also be examined during regular business hours at the Augusta Builders Exchange, 1262
Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street, Augusta, GA 30901. It is the
wish of the Owner that all businesses are given the opportunity to submit on this project. To facilitate this
policy the Owner is providing the opportunity to view plans online (www.itrepro.com) at no charge through
Imaging Technology (706 724-7924) beginning Thursday, June 4, 2009. Bidders are cautioned that submitting
a package without Procurement of a complete set are likely to overlook issues of construction phasing,
delivery of goods or services, or coordination with other work that is material to the successful completion of
the project. Bidders are cautioned that sequestration of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving incomplete or
inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Friday, June 26, 2009 @ 11:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the office of the
Procurement Department by fax at 706-821-2811 or by mail. No bid will be accepted by fax, all must be
received by mail or hand delivered. All questions are to be submitted in writing by Wednesday, July 1,
2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening. A 10%
Bid bond is required to be submitted in a separate envelope so marked along with the bidders’
qualifications; a 100% performance bond and a 100% payment bond will be required for award.
An invitation for bids shall be issued by the Procurement Office and shall include specifications prepared in
accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the
procurement. All specific requirements contained in the invitation to bid including, but not limited to, the
number of copies needed, the timing of the submission, the required financial data, and any other
requirements designated by the Procurement Department are considered material conditions of the bid which
are not waiveable or modifiable by the Procurement Director. Please mark BID number on the outside of the
envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle June 4, 11, 18, 25, 2009
Metro Courier June 10, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Jerry Delaughter Utilities Department
Sean Barr Utilities Department
Justo Chacon Utilities Department
Attachment number 3
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Engineering Services Committee Meeting
8/10/2009 1:00 PM
Change Order: Meadowbrook Drive Storm Pipe Replacement
Department:Public Services
Caption:Approve Change Order to Quality Storm Water Solutions, LLC. in the
amount of $16,331.00 for the construction of two new storm boxes and the
relocation of an existing power pole.
Background:The two new boxes were not a part of the original scope of work, as the
need was not detected until the original pipe was exposed. It is imperative
that the boxes be installed to accommodate six existing storm lines that had
been bored into the original pipe.
Analysis:Without the installation of the additional boxes to accommodate six
additional storm lines that were discovered, there would be no way to
channel the water through the storm pipe.
Financial Impact:Funds are available in SPLOST IV, Grading and Drainage Account
#324041110/201824021
Alternatives:1. Approve Change Order to Quality Storm Water Solutions, LLC. in the
amount of $16,331.00 for the construction of two new storm boxes and the
relocation of an existing power pole. 2. None
Recommendation:#1. Approve Change Order to Quality Storm Water Solutions, LLC. in the
amount of $16,331.00 for the construction of two new storm boxes and the
relocation of an existing power pole.
Funds are Available in
the Following
Accounts:
Funds are available in Account #324041110/201824021
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 3
Engineering Services Committee Meeting
8/10/2009 1:00 PM
Georgia Power Co Gov Encroachment Agreement #31166 & Municipal Electric Auth GEA #31167
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Governmental Encroachment Agreement
# 31166 and Municipal Electric Authority of Georgia Governmental
Encroachment Agreement #31167.
Background:The Augusta Utilities Department will be constructing a water main to Fort
Gordon and will be crossing an easement owned by Georgia Power
Company (GPC) and the Municipal Electric Authority of Georgia (MEAG).
Analysis:The GPC/MEAG easement is in the pathway of the most direct route for the
pipeline. The project has been discussed and GPC has submitted the usual
Governmental Encroachment Agreements for signature.
Financial Impact:None
Alternatives:Deny motion to approve Georgia Power Governmental Encroachment
Agreement # 31166 and Municipal Electric Authority of Georgia
Governmental Encroachment Agreement #31167.
Recommendation:Approve motion to approve Georgia Power Governmental Encroachment
Agreement # 31166 and Municipal Electric Authority of Georgia
Governmental Encroachment Agreement #31167.
Funds are Available in
the Following
Accounts:
507043410-5212115 88880068-5212115
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
8/10/2009 1:00 PM
Notification of award for a construction contract to Blair Construction, Inc. for construction of the 6th Street
Emergency Sewer Repair Project
Department:Augusta Utilities Department
Caption:Motion to approve emergency award for a contract with Blair Construction,
Inc. for services associated with construction of the 6th Street Emergency
Sewer Repair Project in the amount of $840,842.78. Bid item #09-138
Background:The Utilities Department has identified a major problem to an existing 36"
brick sewer main in the downtown area of Richmond County. In recent
months there have been several failures that have occurred. These failures
and the potential of future failures are affecting the safe operation of the
railroad system. The needed repairs include installing 1500 linear feet of
new sewer main and sealing the existing main to ensure no future failures to
the existing pipe. This project is needed to provide a more reliable and safe
operation and eliminate the current dilapidated pipe that is in close
proximity to the Norfolk Southern train track that installed in 6th Street in
the downtown area of Richmond County.
Analysis:Blair Construction, Inc submitted an acceptable bid package and was the
lowest responsive bidder. The Utilities Department desires to inform
commission of the award of this contract to construct the 6th Street
Emergency Sewer Repair Project to Blair Construction, Inc.
Financial Impact:$840,842.78, under account number 507043420-5425210 / 80900035-
5425210
Alternatives:No alternatives due to the contract being awarded under emergency
conditions
Recommendation:We are informing commission of the department's emergency award of the
contract with Blair Construction, Inc. in the amount of $840,842.78 for the
construction of the 6th Street Emergency Sewer Repair Project.
Funds are Available in
the Following
Accounts:
$840,842.78 from account 507043420-5425210 / 80900035-5425210
REVIEWED AND APPROVED BY:Cover Memo
Item # 5
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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1450 Greene Street
Suite 225
Augusta, GA 30901
Tel. 706.722.3479
Fax 706.722.6773
www.wkdickson.com Transportation x Water Resources x Urban Development x Geomatics
June 25, 2009
Mr. Jerry Delaughter
Augusta Utilities Department
360 Bay Street, Suite 180
Augusta, Georgia 30901
RE: 6th Street Emergency Sewer Replacement
Dear Jerry:
Currently W.K. Dickson & Co., Inc. is under contract with Augusta Utilities Department (AUD) to provide
professional services for the design of the 6th Street Sanitary Sewer Repairs. We have completed the design
and suggest the County consider waiving the competitive bid process due to the recent settlements adjacent
to the 6th Street railroad tracks.
REASON FOR THE EMERGENCY
The Utility Department is experiencing pipe failures of a 36-inch brick arch sewer pipe in the downtown
area along 6th Street which may impact the structural integrity of the foundation for the adjacent railroad
track. A failure occurred five feet off the main train track just north of Fenwick Street in July 2008 and a few
months earlier a failure occurred north of Walker Street. Both repairs were made by your department.
As of today, I have observed other depressions beginning to form which may lead to a collapse of the pipe.
It appears that the existing 36-inch brick arch pipe will loosen a brick causing the soil and pavement from
above to seep through creating a small crater. To further aggravate the situation, the vibration from a
moving train will exacerbate the small opening thus eventually causing another brick to fall creating a large
crater. When a few bricks are dislodged, the structural integrity of the arch pipe is compromised.
RECOMMENDATIONS
Due to a possible development of a dangerous condition that may create an immediate threat to public
health, welfare or safety or an interruption of service along the existing railroad tracks, WD Dickson feels
that procurement shall be made as quickly as possible with such competition as is practicable using the
plans that have been completed by our firm.
If you should have any questions, please give me a call at (706) 722-3479 or on my mobile at
(706) 825-8153.
Sincerely,
Gordon Smith, PE
Project Manager
Cc: Sean Barr, Civil Engineer
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Engineering Services Committee Meeting
8/10/2009 1:00 PM
Utilities Purchase of Warehouse Shelving and Furniture
Department:Utilities, Clifford A. Goins, Interim Director
Caption:Approve Utilities' purchase of Warehouse Pallet Rack Shelving and
Furniture for the New Wylds Road Location.
Background:The Utilities Department is consolidating two existing warehouse locations
(one at 2760 Peach Orchard Rd. and the other at 2822 Central Ave.) into one
larger location. The new location will be on Wylds Road and will also house
the entire Construction & Maintenance Division for the Utilities
Department.
Analysis:The new Wylds Road location has several existing shelf units already in
place in the warehouse. We will need additional shelving for our existing
inventory supplies as well as furniture to provide working space for our
combined staff. We will need to purchase additional shelving of the same
quality and type as those that are already at the facility to house our supplies
and parts.
Financial Impact:We would like to purchase additional shelving to complete the warehouse
space and furniture for the employees at a cost of $59,287.66. This amount
has been quoted by Modern Business Supplies per the Georgia State
Contract No. SWC060748. The funds for these purchases have been
budgeted and are available within Account No. 50604-3110 / 5423110.
Alternatives:1) Approve this item and provide for efficient, increased warehouse storage
space for our new consolidated warehouse and for safer material handling
practices. 2) Do not approve this item which will require us to move our
makeshift shelving from the two existing locations. Much of the existing
shelving was handmade of wood and is very old and dilapidated. It is also
difficult to store all of the parts, as well as maneuver or transfer the parts
utilizing the existing shelves.
Recommendation:We recommend the Commission approve the purchase of warehouse pallet
rack shelving and furniture for the new Wyld’s Road location.
Funds are Available in
the Following
Accounts:
506043110/5423110
REVIEWED AND APPROVED BY:
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Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
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