HomeMy WebLinkAbout2009-04-29-Meeting Agenda
Engineering Services Committee Meeting Committee Room- 4/29/2009- 12:50 PM
ENGINEERING SERVICES
1. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Dunn & Vaiden, Inc., as owner, and Augusta, Georgia, as
optionee, in connection with the Marvin Griffin Road Improvement
Project, (N/A sq. ft.) in fee and (67 sq. ft.) of permanent construction and
maintenance easement, and (601 sq. ft.) of temporary construction
easement from the property located at 1803 Marvin Griffin Road, private,
at the purchase price of $66.00.
Attachments
2. Motion to approve an Option for Right-of-Way between Yonghua Du &
Jiakun Jin, as owners, and Augusta, Georgia, as optionee, in connection
with the Alexander Drive Project, for 0.111 acre (4,820.80 sq. ft in fee and
N/A permanent construction & maintenance easement for the property
located at 2503 Carriage Creek for a purchase price of $26,000.00.
Attachments
3. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Applied Industrial Technologies-Dixie, Inc., as owner, and
Augusta, Georgia, as optionee, in connection with the Marvin Griffin
Road Improvement Project, (1,024 sq. ft.) in fee and (1,873 sq. ft.) of
permanent construction and maintenance easement from property located
at 1719 Marvin Griffin Road, private, at the purchase price of $900.00.
Also granted is one temporary driveway easement.
Attachments
4. Motion to approve an Option for the purposes of acquiring a Right-of-
Way between Marcia F. Brinkman, Mollie A. Brinkman, Melissa B.
Fountain, Jeff Taylor, Patricia Ann Taylor, Thomas J. Taylor, Jr., Dorothy
Taylor, as Trustee, Jennifer T. Hammett, Greg Brinkman, Patricia Ann
Taylor, as Trustee, as owner(s), and Augusta, Georgia, as optionee, in
connection with the Willis Foreman Road Bridge Project, (8,372 sq. ft.) in
fee and (N/A sq. ft.) of permanent drainage, utility and maintenance
easement from property located at 4514 Windsor Spring Road, private, at
the purchase price of $1,084.00. Also granted is one temporary
construction easement.
Attachments
5. Approve a contract with Blair Construction Inc. for services associated
with construction of the Horsepen Phase 2-A Project in the amount of
$1,297,718.53. Bid item #09-090
Attachments
6. Approve the award of the contract, in the amount of $41,790.00, to replace
the fill on the Municipal Building Cooling Tower to sole responsive
Attachments
www.augustaga.gov
bidder, Trane U.S., Inc.
7. Motion to approve and accept Procter & Gamble Option and Easement
Deed for the Butler Creek Interceptor Improvements East Project.
Attachments
8. Advise the Augusta Commission of the possible need to notify certain
users of the Augusta Canal to curtail water usage due to ongoing drought.
Attachments
9. Award Design Consultant Services Agreement to Cranston Engineering
Group, P.C in the amount of $136,611 and approve CPB 322-041110-
207822001 on the Rock Creek/Warren Lake Restoration Project to be
funded from the project engineering account for the Engineering
Department.
Attachments
10. Authorize award of bids for the roof replacement for the Cushman
Building at 2822 Central Ave to the lowest responsive bidder, Young’s
Roofing and Painting, Inc., in the amount of $180,384.00.
Attachments
11. Motion to approve Street Lighting Resolution Creating Street Lighting
District.
Attachments
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Acquision of Right-of-Way and Easement Marvin Griffin Road Improvement Project
Department:Engineering Department
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Dunn & Vaiden, Inc., as owner, and Augusta, Georgia, as optionee,
in connection with the Marvin Griffin Road Improvement Project, (N/A sq.
ft.) in fee and (67 sq. ft.) of permanent construction and maintenance
easement, and (601 sq. ft.) of temporary construction easement from the
property located at 1803 Marvin Griffin Road, private, at the purchase price
of $66.00.
Background:The property owner has agreed to convey a certain option for easement to
Augusta, Georgia, for the Marvin Griffin Road Improvement Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 323041110-
5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
Page 1 of 1
Item # 1
Attachment number 2
Page 1 of 1
Item # 1
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Acquisition of Right-of-Way and Easement Alexander Drive Project
Department:Law Department
Caption:Motion to approve an Option for Right-of-Way between Yonghua Du &
Jiakun Jin, as owners, and Augusta, Georgia, as optionee, in connection with
the Alexander Drive Project, for 0.111 acre (4,820.80 sq. ft in fee and N/A
permanent construction & maintenance easement for the property located at
2503 Carriage Creek for a purchase price of $26,000.00.
Background:The property owners have agreed to convey the right-of-way to Augusta,
Georgia, for the Alexander Drive project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the motion to approve the purchase of the referenced property.
Recommendation:Approve the motion to purchase of the referenced property.
Funds are Available in
the Following
Accounts:
Funds available in following accounts (s): 3230411110-5411120,
296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Item # 2
Item # 2
Attachment number 1
Page 3 of 4
Item # 2
Attachment number 1
Page 4 of 4
Item # 2
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Acquisition of Right-of-Way and Easement Marvin Griffin Road Improvement Project
Department:Engineering Department
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Applied Industrial Technologies-Dixie, Inc., as owner, and
Augusta, Georgia, as optionee, in connection with the Marvin Griffin Road
Improvement Project, (1,024 sq. ft.) in fee and (1,873 sq. ft.) of permanent
construction and maintenance easement from property located at 1719
Marvin Griffin Road, private, at the purchase price of $900.00. Also
granted is one temporary driveway easement.
Background:The property owner has agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Marvin Griffin Road Improvement
Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget
Alternatives:Deny the Motion
Recommendation:Approve the Motion
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 323041110-
5411120 296823215-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 2
Item # 3
Attachment number 1
Page 2 of 2
Item # 3
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Acquisition of Right-of-Way and Easement Willis Foreman Road Bridge Project
Department:Engineering Department
Caption:Motion to approve an Option for the purposes of acquiring a Right-of-Way
between Marcia F. Brinkman, Mollie A. Brinkman, Melissa B. Fountain,
Jeff Taylor, Patricia Ann Taylor, Thomas J. Taylor, Jr., Dorothy Taylor, as
Trustee, Jennifer T. Hammett, Greg Brinkman, Patricia Ann Taylor, as
Trustee, as owner(s), and Augusta, Georgia, as optionee, in connection with
the Willis Foreman Road Bridge Project, (8,372 sq. ft.) in fee and (N/A sq.
ft.) of permanent drainage, utility and maintenance easement from property
located at 4514 Windsor Spring Road, private, at the purchase price of
$1,084.00. Also granted is one temporary construction easement.
Background:The property owner(s) have agreed to convey a certain right-of-way and
easement to Augusta, Georgia, for the Willis Foreman Road Bridge
Project.
Analysis:The pruchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the project
budget.
Alternatives:Deny the Motion.
Recommendation:Approve the Motion.
Funds are Available in
the Following
Accounts:
FUNDS AVAILABLE IN THE FOLLOWING ACCOUNT(S) 324-04-
1110-52.12122 207824001-52.12122 324-04-1110-54.11120 207824001-
54.11120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Item # 4
Attachment number 2
Page 1 of 1
Item # 4
Attachment number 3
Page 1 of 1
Item # 4
Attachment number 4
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Item # 4
Attachment number 5
Page 1 of 1
Item # 4
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Approve construction contract to Blair Construction, Inc. for construction of the Horsepen Phase 2-A Sewer System
Department:Augusta Utilities Department
Caption:Approve a contract with Blair Construction Inc. for services associated with
construction of the Horsepen Phase 2-A Project in the amount of
$1,297,718.53. Bid item #09-090
Background:The Utilities Department desired to provide sanitary sewer service to an un-
sewered pocket in the Horsepen area of South Richmond County. An
engineering design contract was awarded to Johnson Laschober and
Associates to design the project which provides more than 17,000 linear feet
of sanitary sewer system to the Horsepen area. This project is needed to
provide much needed sewer service to the Horsepen area of South
Richmond County.
Analysis:Blair Construction Company submitted an acceptable bid package and was
the lowest responsive bidder. The Utilities Department, with the supporting
recommendation of the design engineering firm, Johnson Laschober and
Associates (JLA) desires to award this contract to construct the Horsepen
Phase 2-A Project to Blair Construction Company.
Financial Impact:$1,297,718.53 from the 2002 Bond Issue, under account number
510043420-5425210/80250202-5425210
Alternatives:1. Reject all bids, which would delay the project and the construction of the
sewer system for the Horsepen area. 2. Award the contract to Blair
Construction Company for construction of the new sewer system project.
Recommendation:We recommend approving the contract with Blair Construction Inc. in the
amount of $1,297,718.53 for the construction of the Horsepen Phase 2-A
Project.
Funds are Available in
the Following
Accounts:
$1,297,718.53 from account 510043420-5425210/80250202-5425210
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Item # 5
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 5
Item # 5
Item # 5
Item # 5
Item # 5
Item # 5
Item # 5
Item # 5
Attachment number 4
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Attachment number 4
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Attachment number 5
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Attachment number 5
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Item # 5
Invitation To Bid
Sealed bids will be received at this office until 3:00 p.m., Tuesday, April 14, 2009 for furnishing:
Bid Item #09-090 Horsepen Phase 2-A Sewer System for Utilities Department
Bids will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
706-821-2422
Bid documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30911. Plans and specifications for the project shall
be obtained by all prime, subcontractors and suppliers exclusively from Augusta Blue Print.
The fees for the plans and specifications which are non-refundable is $150.00
Documents may also be examined during regular business hours at the Augusta Builders
Exchange, 1262 Merry Street, Augusta, GA 30904; F. W. Dodge Plan Room, 1281 Broad Street,
Augusta, GA 30901. It is the wish of the Owner that all businesses are given the opportunity to
submit on this project. To facilitate this policy the Owner is providing the opportunity to view plans
online (www.augustablue.com) at no charge through Augusta Blue Print (706 722-6488) beginning
Thursday, February 26 2009. Bidders are cautioned that submitting a package without Procurement
of a complete set are likely to overlook issues of construction phasing, delivery of goods or services,
or coordination with other work that is material to the successful completion of the project. Bidders
are cautioned that sequestration of documents through any other source is not advisable.
Acquisition of documents from unauthorized sources places the bidder at the risk of receiving
incomplete or inaccurate information upon which to base his qualifications.
A Mandatory Pre-Bid Conference will be held on Tuesday, March 24, 2009 @ 10:00 a.m. in the
Procurement Department – Room 605. All questions must be submitted in writing to the
office of the Procurement Department by fax at 706-821-2811 or by mail. No bid will be
accepted by fax, all must be received by mail or hand delivered. All questions are to be
submitted in writing by Thursday, March 26, 2009 by 3:00 p.m.
No Bid may be withdrawn for a period of 60 days after time has been called on the date of opening.
A 10% Bid bond is required to be submitted in a separate envelope so marked along with the
bidders’ qualifications; a 100% performance bond and a 100% payment bond will be required
for award.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid are
material conditions of the package. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been
improperly disqualified from bidding due to an incomplete bid submission shall have the right to
appeal to the appropriate committee of the Augusta Commission. Please mark Bid number on the
outside of the envelope.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle February 26, March 5, 12, 19, 2009
Metro Courier March 4, 2009
cc: Tameka Allen Interim Deputy Administrator
Drew Goins Utilities Department
Jerry Delaughter Utilities Department
Stanley Aye Utilities Department
Attachment number 7
Page 1 of 1
Item # 5
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Award Contract for Replacement of MB Cooling Tower Fill
Department:Public Services Department - Facilities Management Division
Caption:Approve the award of the contract, in the amount of $41,790.00, to replace
the fill on the Municipal Building Cooling Tower to sole responsive bidder,
Trane U.S., Inc.
Background:The cooling tower on the Municipal Building was replaced in 1985. The fill,
which lines the cooling fins, deteriorates with age and must be replaced. The
original fill needs to be replaced to preserve this important component of the
system and restore operating efficiency.
Analysis:Bid Item #09-059A was issued through the Procurement Department.
Several firms attended the mandatory pre-bid conference. Trane U.S., Inc.
was the sole responsive bidder.
Financial Impact:The cost of the contract is $41,790.00, to be funded from SPLOST Phase III,
Account #323-04-6211/296-05-0050.
Alternatives:1. Approve the award of the contract, in the amount of $41,790.00, to
replace the fill on the Municipal Building Cooling Tower to sole responsive
bidder, Trane U.S., Inc. 2. Do not approve the award.
Recommendation:#1. Approve the award of the contract, in the amount of $41,790.00, to
replace the fill on the Municipal Building Cooling Tower to sole responsive
bidder, Trane U.S., Inc.
Funds are Available in
the Following
Accounts:
Funded by SPLOST III, Account #323-04-6211/296-05-0050.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
Item # 6
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Attachment number 2
Page 1 of 1
Item # 6
Attachment number 3
Page 1 of 1
Item # 6
Item # 6
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Motion to Approve and Accept Procter & Gamble Option and Easement Deed
Department:Augusta Utilities Department
Caption:Motion to approve and accept Procter & Gamble Option and Easement Deed
for the Butler Creek Interceptor Improvements East Project.
Background:The Augusta Utilities Department will be making improvements to the
Butler Creek sanitary sewer trunk pipeline between Doug Barnard Parkway
and Mike Padgett Highway. Quite a large portion of the pipeline traverses
property owned by Procter & Gamble.
Analysis:In order to construct improvements, AUD will need to obtain an easement
from Procter & Gamble. Procter & Gamble agreed to accept the appraised
value for the easement.
Financial Impact:$29,008.00
Alternatives:Find an alternative route for the sanitary sewer, or do not make
improvements.
Recommendation:Approve and accept the Option and Easement Deed from Procter & Gamble.
Funds are Available in
the Following
Accounts:
G/L 511043420-5411120 J/L 80360107-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
Item # 7
AUGUSTA, GEORGIA
SANITARY SEWER EASEMENT DEED
PROJECT: 60107 – Butler Creek Interceptor Improvements East
PARCEL IDENTIFICATION NUMBER: 134-0-005-00-0 ADDRESS: 3464 Mike Padgett Hwy.
THIS INDENTURE made and entered into this ___ day of __________ 2008, between The Procter & Gamble
Manufacturing Company, an Ohio corporation, hereinafter referred to as OWNER, and Augusta, Georgia, a political
subdivision under the laws of Georgia, hereinafter referred to as AUGUSTA;
WITNESSETH, that Owner, for and in consideration of the sum of ONE DOLLAR ($1.00) in hand and truly paid
by Augusta at and before the sealing and delivery of these presents, and other valuable consideration, the receipt whereof is
hereby acknowledged, has granted, bargained, sold, conveyed and confirmed, and by these presents does grant, bargain,
sell, convey and confirm unto Augusta, its successors and assigns, an easement in perpetuity under, across and through the
hereinafter described parcel of land.
Said easement consists of 117,375 Square Feet, more or less, as shown on a plat prepared by W R Toole
Engineers, Inc., dated August 22, 2007, attached hereto and made a part hereof, to which reference is made for a more
accurate and complete description of the metes, bounds and courses, and being solely for the purpose of laying, relaying,
installing, extending, operating, repairing and maintaining pipelines for sanitary sewer service, the same hereinafter being
referred to as the “Project.”
Owner does also grant unto Augusta a temporary construction easement consisting of 56,750. Square Feet, more
or less, as shown on said plat. Said easement is granted together with the right to dig such trenches in said parcel of land as
may be necessary for the Project, to pile thereon the material excavated, and to haul pipe, supplies and equipment
connected with the construction and maintenance thereof, over, along and across the said parcel of land. Said temporary
easement is granted only for the aforementioned purposes and shall expire at the completion and final acceptance of the
Project by Augusta.
Owner does also grant, bargain, sell and convey unto Augusta, its successors and assigns, the right, but not the
duty to clear, and keep clear, all trees, undergrowth and other obstructions from said permanent easement, along with the
free right of ingress and egress to and from said permanent easement for this purpose and all other purposes stated herein.
Owner does agree that no other utilities may be constructed within the aforesaid easement in perpetuity except by
written permission of the Augusta Utilities Department. Augusta does agree that no other work beyond that specified in
this agreement will be conducted as part of the Project without the prior written approval of Owner.
Owner, its successors, heirs, assigns and legal representatives, after the completion of this Project, shall have the
right to use said parcel of land in any manner not inconsistent or interfering with the rights herein granted, excluding,
however, the right to plant thereon any trees or other vegetation that may interfere with the laying, relaying, installing,
extending, operating, repairing and maintaining of the sanitary sewer pipelines and the right to erect, construct or maintain
thereon any buildings, structures, or other permanent improvements.
After completion of construction and testing, Augusta agrees that it will instruct the project contractor to
smooth out the ground and seed with grass, within the easement areas. Augusta shall restore Owner’s property to its
preexisting condition or such other condition as Owner and Augusta may agree upon the completion of the construction and
testing of this pipeline.
Augusta shall have an ongoing obligation to maintain, at its sole cost and expense, the pipelines installed within
the easement areas and any related equipment or improvements within the easement areas.
Augusta shall be liable for and shall pay for all damages, to the extent caused by its employees, contractors, or
agents, in connection with the laying, relaying, installing, extending, operating, repairing and maintaining of the pipelines
or any related equipment or improvements within the easement areas. To the extent of the laws of Georgia, Augusta shall
indemnify and hold Owner harmless from any and all loss, costs, damages, claims, actions or liability arising from
Augusta’s (or Augusta’s employees, agents or contractors) exercise of the rights herein granted, except to the extent such
loss, costs, damages, claims, actions or liability is caused solely by the fault, failure or negligence of Owner.
Augusta agrees that its employees, contractors or agents and/or their equipment, materials or supplies shall not
block any of the roads or driveways that allow vehicular traffic to enter or exit Owner’s facility.
Attachment number 2
Page 1 of 2
Item # 7
Augusta shall give Owner at least five (5) business days notice, by contacting Johnny Crawley at 706-796-4100, in
advance of any construction activity in the easement areas so that Owner can arrange to have a representative present
during the construction, if so desired.
If Augusta wishes to publicly release (other than as required by any federal, state or local statute, law, rule,
regulation or ordinance) any information in connection with the Project, it will first allow Owner to review and comment on
the content of such information and will make every reasonable effort to take Owner’s concerns into consideration. Should
there be an injury suffered on the site of the work, Augusta agrees that it will not publicly release any pictures, film or video
footage of Owner’s property without Owner’s express written consent (except to the extent that such release is required by
federal, state or local statute, law, rule, regulation or ordinance).
TO HAVE AND TO HOLD the aforesaid rights, ways, easements, privileges and appurtenances unto Augusta, its
successors and assigns, in perpetuity.
And Owner, its successors, heirs, assigns and legal representatives shall and will forever warrant and defend unto
Augusta, its successors and assigns, the rights, ways, easements privileges and appurtenances conveyed herein, against the
claim of any person or persons whomsoever.
IN WITNESS WHEREOF, Owner has set its hand and seal, the day and year first above written.
Signed, Sealed and Delivered in the presence of:
The Procter & Gamble Manufacturing Company
_________________________________ By: ______________________________________
Witness
As Its: ___________________________________
_________________________________
Notary Public,
_____________ County, State of ___________
My Commission Expires: ____________________
Attest: ____________________________________
As Its: ____________________________________
Augusta, Georgia
_________________________________ By: ______________________________________
Witness
As Its: ___________________________________
_________________________________
Notary Public,
_____________ County, State of ___________
My Commission Expires: ____________________
Attest: ____________________________________
As Its: ____________________________________
Attachment number 2
Page 2 of 2
Item # 7
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Notification of Augusta Canal Users of Possible Need to Curtail Water Use
Department:Utilities
Caption:Advise the Augusta Commission of the possible need to notify certain users
of the Augusta Canal to curtail water usage due to ongoing drought.
Background:The Augusta Utilities Department advised the Commission, in October
2008, of the need to notify certain users of the Augusta Canal to curtail
water usage due to a shortage of water in the Savannah River system
resulting from the ongoing drought. At that time, AUD advised that the
Canal user being asked to cease withdrawing water was Avondale Mills,
Inc. At that same briefing, we also noted that if drought persisted, other
Canal users would be affected and would be required to curtail as well. In
November 2008, the U S Army Corps of Engineers reduced the releases of
flows from Thurmond Dam from 3600cfs to 3100cfs. Although the flows in
the river have returned to 3600cfs that flow rate is not sufficient for the
demands of all the mills and the water necessary to provide water for the
public water system as the demands increase through the summer months.
Analysis:As the demand for the public water increases in the upcoming summer
months, the flows allocated to the Augusta Canal users will not be sufficient
for all users assuming the Corps of Engineers limits the flows in the
Savannah River due to the ongoing drought. In accordance with contracts
with the canal water users, Augusta has precedence over use of all other
users. In order of curtailment, the first user to be restricted will be Avondale
Mills, Inc., the second will be Enterprise Mill, LLC and the third will be
Standard Textile Augusta, Inc.
Financial Impact:This agenda item is for informational purposes. No funds are being
requested.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission be advised of the possible need to notify
certain users of the Augusta Canal to curtail water usage due to ongoing
drought.
Funds are Available in
the Following
Accounts:
This agenda item is for informational purposes. No funds are being
requested.
Cover Memo
Item # 8
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Rock Creek/Warren Lake Restoration CSA/CPB 041609
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Award Design Consultant Services Agreement to Cranston Engineering
Group, P.C in the amount of $136,611 and approve CPB 322-041110-
207822001 on the Rock Creek/Warren Lake Restoration Project to be
funded from the project engineering account for the Engineering
Department.
Background:Warren Lake drainage improvement project is an identified funded project
to address Rock Creek Basin siltation and associated Augusta Canal water
quality improvements. As development occurred in the basin the flow from
Rock Creek through the lake has increased. At some point in time the
discharge structure and a section of the berm between the AugustaCanal and
the lake was blown out leaving the lake in its current condition. The lake has
filled with sediments over time and no longer functions as a trap. The flow
from Rock Creek now passes through lake and poses a siltation and water
quality threat to the adjacent Augusta Canal. Lake needs to be dredged and
siltation should be controlled and maintained at the lake’s head.
Analysis:The following firms were evaluated based on qualifications, project
approach, experience, and schedule on February 12, 2009. The following
firms submitted RFQs and were evaluated: 1. DuSouth Consultants, Inc. 2.
Stevenson & Palmer 3. Watts & Browning 4. W. K. Dickerson 5. Cranston
Engineering 6. W. R. Toole Johnson, 7. Laschober & Associates Cranston
Engineering Group, P.C. was selected based on the evaluation procedures
used for this project.
Financial Impact:Funds are available in the project engineering account 322-041110 IMPACT
5212115/207822001-5212115 based upon Commission approval.
Alternatives:Award Design Consultant Services Agreement to Cranston Engineering
Group, P.C in the amount of $136,611 and approve CPB 322-041110-
207822001 on the Rock Creek/Warren Lake Restoration Project to be
funded from the project engineering account for the Engineering
Department. 2) Do not approve, and risk losing control of a vital quality
water improvement project.
Recommendation:approve alternative one
Funds are Available in
the Following
Accounts:
322-041110-5212115/207822001-5212115
Cover Memo
Item # 9
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN RESTORATION
Capital Project Budget is hereby authorized:
Section 1: This project is authorized to CPB#322-041110-207822001. Warren Lake Drainage Improvement
project is an identified and partially funded project to address Rock Creek Basin siltation and
associated Augusta Canal water quality improvements. Funding is available in the project
Section 2: The following revenues are anticipated to be available to the Consolidated Government to
complete the project.
Special 1% Sales Tax, Phase II $1,200,000
Section 3: The following amounts are appropriated for the project:
By Basin By District
CPB#322-041110-207822001
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following
Engineering account 322-041110-207822001-5212115 in the amount of $136,611.
By Basin By District
Varies $1,200,000 2nd $1,200,000
Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in
carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
____________________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
1 of 2 June 18, 2007
Attachment number 1
Page 1 of 2
Item # 9
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
ROCK CREEK/WARREN RESTORATION
CPB#322-041110-207822001
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-292822444 ($1,200,000)
TOTAL SOURCES:($1,200,000)
USE OF FUNDS
ENGINEERING
322-04-1110-5212115-207822001 $300,000
STORM DRAINAGE
322-04-1110-5414710-207822001 $900,000
TOTAL USES:$1,200,000
2 of 2 June 18, 2007
Attachment number 1
Page 2 of 2
Item # 9
REQUEST FOR PROPOSALS
Request for Proposals will be received at this office until Thursday, February 12, 2009 @ 3:00 p.m.
RFP ITEM #09-020 Design Engineering Dredging Warren Lake for Augusta
Engineering Department
RFPs will be received by: The Augusta Commission hereinafter referred to as the OWNER at the
offices of:
Geri A. Sams, Director
Augusta Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30901
RFP documents may be examined at the office of the Augusta, GA Procurement Department, 530
Greene Street – Room 605, Augusta, GA 30901. All questions must be submitted in writing to
the office of the Procurement Department by Tuesday, January 27, 2009 @ 3:00 p.m. by fax at
706-821-2811 or by mail. No RFP will be accepted by fax, all must be received by mail or hand
delivered.
The local bidder preference program is applicable to this project. To be approved as a local
bidder and receive bid preference on an eligible local project, the certification statement as a
local bidder and all supporting documents must be submitted to the Procurement Department
with your bonafide bid package.
No RFP may be withdrawn for a period of 90 days after time has been called on the date of opening.
Bidders will please note that the number of copies requested; all supporting documents including
financial statements and references and such other attachments that may be required by the bid
invitation are material conditions of the bid. Any package found incomplete or submitted late shall be
rejected by the Procurement Office. Any bidder allegedly contending that he/she has been improperly
disqualified from bidding due to an incomplete bid submission shall have the right to appeal to the
appropriate committee of the Augusta Commission. Please mark RFP number on the outside of the
envelope.
Bidders are cautioned that sequestration of RFP documents through any source other than the office
of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized
sources places the bidder at the risk of receiving incomplete or inaccurate information upon which to
base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle December 31, 2008 and January 8, 15, 22, 2009
Metro Courier January 14, 2009
cc: Tameka Allen Interim Deputy Administrator
Abie Ladson Augusta Engineering
Hameed Malik Augusta Engineering
Attachment number 3
Page 1 of 1
Item # 9
Vendors:
Original 6 Copies
Fee
Proposal Addendum
DuSouth Consultants, Inc.
22 Barnett Shoals Road
Watkinsville, GA 30677
YES YES YES YES
Arcadis
2849 Paces Ferry Road, Suite 400
Atlanta, GA 30339
Stevenson & Palmer Engineering, Inc.
360 Bay Street, Suite 400
Augusta, GA 30901
YES YES YES YES
EMC Engineering Services, Inc.
23 East Charlton Street
Savannah, GA 31412
Thomas & Hutton Engineering Co.
50 Park of Commerce Way
P.O. Box 2727
Savannah, GA 31402
URS Corporation
400 Northpark Town Center
1000 Abernathy Road, NE
Atlanta, GA 30328
Watts & Browning Engineers, Inc.
5582 Peachtree Road
Atlanta, GA 30341
YES YES YES YES
W.K. Dickson
1450 Greene Street, Suite 225
Augusta, GA 30901
YES YES YES YES
Zel Engineers
435 Telfair Street
Augusta, GA 30901
Cranston Engineering
452 Ellis Street
Augusta, GA 30901
YES YES YES YES
W.R. Toole Engineers
1005 Broad Street, Suite 200
Augusta, GA 30901
YES YES YES YES
Johnson, Laschober & Associates
1296 Broad Street
P.O. Box 2103
Augusta, GA 30903
YES YES YES YES
Non-Compliant
LSB (Good Faith Effort did not sign/date)
Non-Compliant
Did Not Return SubContractor Affidavit & Agreement
or Non-Collusion Affidavit of Subcontractor
RFP Item #09-020
Design Engineering Dredging Warren Lake
For the City of Augusta - Engineering Department
RFP Opening Date: Thursday, February 12, 2009 at 3:00 P.M.
Non-Compliant
Subcontractor Affidavit Incomplete
LSB Forms (Did not sign/date)
Non-Compliant
LSB Forms (Did not na/sign/date)
Non-Compliant
Contractor Affidavit & Agreement (Notary Seal)
Attachment number 4
Page 1 of 1
Item # 9
Attachment number 5
Page 1 of 1
Item # 9
Attachment number 6
Page 1 of 5
Item # 9
Attachment number 6
Page 2 of 5
Item # 9
Attachment number 6
Page 3 of 5
Item # 9
Attachment number 6
Page 4 of 5
Item # 9
Attachment number 6
Page 5 of 5
Item # 9
Attachment number 7
Page 1 of 2
Item # 9
Attachment number 7
Page 2 of 2
Item # 9
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Roof Replacement for the Cushman Building @2822 Central Ave.
Department:Utilities
Caption:Authorize award of bids for the roof replacement for the Cushman Building
at 2822 Central Ave to the lowest responsive bidder, Young’s Roofing and
Painting, Inc., in the amount of $180,384.00.
Background:The roof at the Cushman Building at 2822 Central Ave. has deteriorated to
the point to where replacement in needed. This facility services at the
location for the northern section of the Construction and Maintenance
Division of Augusta Utilities. This location also service as a warehouse
facility.
Analysis:The Purchasing Department recently received bids on the roof replacement.
The Utilities Department and the Procurement Department have reviewed
the information submitted and recommend the lowest responsive bidder.
Listed below is the lowest responsive bidder as determined by the Utilities
and Procurement Departments. 1.Young’s Roofing and Painting, Inc. $
180,384.00 2. Roof Craft System Non-compliant 3. Skyline Construction
Services Non-compliant 4. Rycars Construction Non-compliant
Financial Impact:Funds for the project are included in the 2009 Operating Budget, under
account number 506043520-5413120.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the award for the roof
replacement for the Cushman Building at 2822 Central Ave to the lowest
responsive bidder Young’s Roofing and Painting, Inc. in the amount of
$180,384.00.
Funds are Available in
the Following
Accounts:
506043520-5413120.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Item # 10
Administrator.
Clerk of Commission
Cover Memo
Item # 10
Attachment number 1
Page 1 of 1
Item # 10
Attachment number 2
Page 1 of 1
Item # 10
Invitation To Bid
Sealed bids will be received at this office until Tuesday, October 16, 2007 @ 3:00 p.m.
Bid Item #07-169 Roof Replacement for the Warehouse/Office @ 2822 Central Ave. for Utilities Department
BID’s will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of:
Geri A. Sams
Procurement Department
530 Greene Street - Room 605
Augusta, Georgia 30911
706-821-2422
BID documents may be obtained at the office of Augusta, GA Procurement Department, 530 Greene Street – Room 605,
Augusta, GA 30911. Documents may be examined during regular business hours at the offices of Augusta, GA
Procurement Department. A mandatory pre-bid meeting will be held on Wednesday, October 3, 2007 @ 10:00
a.m. in Room 605 of the Procurement Conference Room. All questions must be submitted in writing to the office of
the Procurement Department by Fax at 706-821-2811 or by mail. All questions should be submitted to Procurement
no later than 3:00 p.m. on Friday, October 5, 2007. No bid will be accepted by fax, all must be received by mail or
hand delivered.
No BID may be withdrawn for a period of 90 days after time has been called on the date of opening. A 10% bid
bond is required to be submitted in a separate envelope so marked along with the bidders’ qualifications; a
100% performance bond and a 100% payment bond will be required for award.
Bidders will please note that the number of copies requested; all supporting documents including financial statements
and references and such other attachments that may be required by the bid invitation are material conditions of the bid.
Any package found incomplete or submitted late shall be rejected by the Procurement Office. Any bidder allegedly
contending that he/she has been improperly disqualified from bidding due to an incomplete bid submission shall have
the right to appeal to the appropriate committee of the Augusta commission. Please mark BID number on the outside of
the envelope.
Bidders are cautioned that sequestration of BID documents through any source other than the office of the Procurement
Department is not advisable. Acquisition of BID documents from unauthorized sources placed the bidder at the risk of
receiving incomplete or inaccurate information upon which to base his qualifications.
GERI A. SAMS, Procurement Director
Publish:
Augusta Chronicle September 6, 13, 20, 27, 2007
Metro Courier September 12, 2007
cc: Tameka Allen Interim Deputy Administrator
Max Hicks Utilities Department
Russell Thies Utilities Department
Brian Richards Utilities Department
Bud Hamlin Utilities Department
Attachment number 3
Page 1 of 1
Item # 10
Modern Roofing and Metal Works
1241 Gordon Park Rd
Augusta, GA 30901
Henry Boykin Metal Works, Inc.
3592 Marlboro Way
Augusta, GA 30907
Armour
3004 Riverwatch LN
Augusta, GA 30907
Thomson Roofing
2292 Washington Rd
Thomson, GA 30824
Dodge Plan Room - Augusta
Digital Blueprint LLC/Dodge
1281 Broad Street
GA, 30901
Covington Contracting Services
4746 Old Post Rd
Evans, GA 30809
Southern Roofing and Insulators
811 5th Street
Augusta, GA 30901
Balls Enterprise
Attn. John Bares
721 Eve Street
Augusta, GA 30904
Johnson Everett Roofing and
Construction
1524 University Parkway
Aiken, SC 29801
Faith Roofing and Waterproofing
2369 Mount Olivet Church Road
Fleming, GA 31309
Hawkins Roof
531 West Buena Vista
North Augusta, SC 29841
Bone Dry Roofing Company
P.O. Box 7756
Athens, GA 30604
Kenner & Son, Inc.
860 Buddy Moore Road
Colbert, GA 30628
Lovelace Roofing & Metal Works
3850 Washington Road Suite 4
Martinez, GA 30907
Forbes Improvement
3906 Wrightsboro Road
Augusta, GA 30909
Klein Contracting Corp
Attn. Amanda Cruz
2395 Pleasantdale Rd, Suite10
Doraville, GA 30340
I & E Specialties, Inc.
141 Riverchase Way
Lexington, SC 29072
Attn: Jimmie Laney
Commercial Roof
125 Trade Street
Bogart, GA 30622
Attn: Jason Tolbert
AGC Builders Exchange Plan Room
1940 The Exchange #300
Atlanta, GA 30339
Attn: Rita Cross
Murton Roofing of SC
2430 Morning Side Drive
West Columbia, SC 29169
Attn: Scott Bowen
Skyline construction
996 Milledgeville Road’
Eatonton, GA 31024
Attn: Steve Johnston
Forbes Impound
3906 Wrightsboro Road
Augusta, GA 30909
Attn: Peter Greb
Ellie Hazel
Augusta Utilities
Bay Street
Max Hicks
Augusta Utilities
Bay Street
Russell Thies
Augusta Utilities
Bay Street
Brian Richards
Augusta Utilities
Central Avenue
Bud Hamlin
Augusta Utilities
Central Avenue
Mailed Bid 07-169 Roof Replacement
for Warehouse/Office @ 2822 Central
Ave. Thurs. 9/6/07
Attachment number 4
Page 1 of 1
Item # 10
Attachment number 5
Page 1 of 1
Item # 10
Engineering Services Committee Meeting
4/29/2009 12:50 PM
Street Lighting Request 04/16/09
Department:Engineering/Traffic
Caption:Motion to approve Street Lighting Resolution Creating Street Lighting
District.
Background:The Engineering Department has been petitioned by the citizens requesting
street lighting in their neighborhood pursuant to a 1971 Commission
Resolution authorizing the creating of Street Lighting Districts. The
petitioners agree to pay for all costs associated with the installation, ongoing
maintenance and energy.
Analysis:Currently, street lighting is non-existing in these areas. Street lighting has
been an effective measure to increase pedestrian and vehicular safety, assist
in crime prevention, and to promote businesses and community pride.
Financial Impact:Street Lighting Districts are funded by a self supporting fund. Street
Lighting charges vary based on the type lighting requested or required,
billable front footage, and light wattage and spacing. Costs for the subject
districts follow: 342 Hill Haven $1.15/Ft
Alternatives:
Recommendation:Approve Item
Funds are Available in
the Following
Accounts:
2760416105233111/Legal Advertising
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 11