HomeMy WebLinkAbout2009-04-13-Meeting Agenda
Engineering Services Committee Meeting Committee Room- 4/13/2009- 12:50 PM
ENGINEERING SERVICES
1. Motion to approve Georgia Power Company easement #10879 for a
distribution line on the J. B. Messerly WWTP property.
Attachments
2. Motion to authorize condemnation to acquire title of a portion of property
for right of way, permanent easement and temporary driveway easement
for the Alexander Drive Project, (Parcel 31, tax map 013-1, parcel 002-03)
1040 Alexander Drive.
Attachments
3. Approve a Professional Services Agreement with the consulting firm
McKim & Creed for the Evaluation of Alternatives for Operations of
Water Pollution Control Facilities and Programs.
Attachments
4. Discuss an RFP for once-a-week garbage pickup. (Requested by
Commissioner Bowles)
Attachments
5. Amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work
for designing the Judicial Center in the amount of $39,270.
Attachments
6. Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase One.
Attachments
7. Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase Two.
Attachments
8. Motion to approve an ordinance to amend Augusta-Richmond County, Ga.
Code, Section 5-2-45 to clarify multi-family dwelling water and sewer
rates; to repeal all ordinances and parts of ordinance in conflict herewith;
and for other purposes.
Attachments
9. Approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering and Augusta Utilities Departments
for Pinehurst Subdivision, Section Six, Phase 3.
Attachments
10. Approve the deed of dedication and road resolutions submitted by the Attachments
www.augustaga.gov
Engineering Department for Pinehurst, Section Six, Phase 2.
11. Presentation by Ms. Rhodia Bradley regarding garbage pickup charges for
the property located at 1804 Second Avenue.
Attachments
12. Authorize Augusta Utilities to add eight new positions to serve Fort
Gordon and increasing customer demands.
Attachments
13. Motion to approve an Ordinance to amend Augusta-Richmond County, Ga.
Code, Sections 5-2-45(b) to clarify and amend the monthly residential
sewer rates; to repeal all ordinances and parts of ordinances in conflict
herewith; to provide an effective date; and for other
purposes.
Attachments
14. Authorize the Engineering Department to approve Capital Project Budget
Change Number Nine and Supplemental Agreement Eight with PBS & J in
the amount of $160,179 for the redesign of the intersection of Barton
Chapel Road and prepare for the GDOT mandated Value Engineering
process as part of the improvements to Wrightsboro Road from Jimmie
Dyess Parkway to I-520, ARC# 323-04-296823309. Funds will be
transferred from the project Right of Way Account to the project
Engineering Account.
Attachments
Engineering Services Committee Meeting
4/13/2009 12:50 PM
Approve Georgia Power Easement #10879
Department:Augusta Utilities Department
Caption:Motion to approve Georgia Power Company easement #10879 for a
distribution line on the J. B. Messerly WWTP property.
Background:Georgia Power Company is running new poles and line to serve Messerly
and requests and easement.
Analysis:The upgrading and expansion of Messerly have resulted in an increased
power demand. Georgia Power Company will be upgrading their
distribution lines, to supply the WWTP.
Financial Impact:None
Alternatives:Don't approve Georgia Power Company easement #10879 for a distribution
line on the J. B. Messerly WWTP property.
Recommendation:Approve Georgia Power Company easement #10879 for a distribution line
on the J. B. Messerly WWTP property.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Attachment number 1
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Condemnation -Carlyle Centennial Group LP
Department:Clerk of Commission
Caption:Motion to authorize condemnation to acquire title of a portion of property
for right of way, permanent easement and temporary driveway easement for
the Alexander Drive Project, (Parcel 31, tax map 013-1, parcel 002-03) 1040
Alexander Drive.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 2
Attachment number 1
Page 1 of 1
Item # 2
Engineering Services Committee Meeting
4/13/2009 12:50 PM
Evaluation of Options for Operations of Water Pollution Control Faciliaites and Programs
Department:Utilities
Caption:Approve a Professional Services Agreement with the consulting firm
McKim & Creed for the Evaluation of Alternatives for Operations of Water
Pollution Control Facilities and Programs.
Background:On July 20, 1999 Augusta and Operations Management International, Inc.
(OMI) entered into an agreement for operations, maintenance and
management services of Augusta's water pollution control facilities and
programs. The original agreement ran through December 31, 2004. This
agreement was extended for one year in 2004 and for an additional four
years in 2005. The current agreement will expire on December 31, 2009.
The ending of this agreement necessitates that Augusta make a significant
decision about how to proceed with these activities in the future. We
believe it would be beneficial for Augusta to enlist a specialist in the area of
facility and system management to evaluate our current operational practices
and our future needs and assist in developing a recommendation to the
Commission regarding a path forward. This evaluation would specifically
look at the options of continuing contract operations or reintegrating these
activities into the Utilities Department operating structure.
Analysis:In response to the pending end of our current agreement with OMI we
would like to enlist the services of McKim & Creed to perform an
evaluation of our current needs regarding facility and program operations.
This firm has an excellent reputation in the water and wastewater consulting
field and they are not involved in plant operations activities. We believe that
they can provide a thorough and objective evaluation of our current needs
and how to best meet those needs. This approach will allow for an objective
review of the costs and benefits of the various options available to Augusta
at this critical transition time. This review will in turn allow Augusta to
make a decision based on factual information which will provide the most
benefits for the community. McKim & Creed has offered the attached
professional services proposal to perform this work. According to the
proposal the work can be accomplished in 12 weeks from notice to proceed.
Based upon the results of this evaluation and the decision of the
Commission, the Utilities Department would either initiate a new RFQ
process for contract operations or begin recruiting and hiring new staff to
prepare for the assumption of operations by AUD. All of these activities
would need to be completed in time to allow for their implementation at
midnight on December 31, 2009. If the decision of the Commission is to
initiate a new RFQ for contract operations McKim & Creed would not be
allowed to submit a statement of qualifications for this work.Cover Memo
Item # 3
Financial Impact:$73,850.00 from account 506043310-5212999.
Alternatives:1) Approve a Professional Services Agreement with the consulting firm
McKim & Creed in an amount not to exceed $73,850.00 for the Evaluation
of Alternatives for Operations of Water Pollution Control Facilities and
Programs; 2) Reject the proposal and proceed with an internal evaluation
without the benefit of a third-party assessment.
Recommendation:Approve a Professional Services Agreement with the consulting firm
McKim & Creed in an amount not to exceed $73,850.00 for the Evaluation
of Alternatives for Operations of Water Pollution Control Facilities and
Programs. (Funded by Account No. 506043310-5212999)
Funds are Available in
the Following
Accounts:
Funded by Account No. 506043310-5212999
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 3
1
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Attachment A
Scope of Services
Augusta Utilities Department Wastewater
Treatment Plants Evaluation
Project Purpose
Augusta Utility Department (AUD) has asked that an evaluation be conducted of the James
B. Messerly (JBM) Wastewater Treatment Plant (WWTP) and Spirit Creek WWTP to assess
the current contract operation being provided by OMI/CH2M HILL. The purpose of this
evaluation is to provide input regarding a decision as to whether a continued contract
operations arrangement is the most effective way in which to meet the wastewater treatment
needs of AUD. The ultimate decisions that Augusta must make will depend on the
evaluation of three options:
1. Continue to have a contract operations contract, competing it among qualified
contract operations firms, or,
2. Return to an operations mode in which AUD operates the JBM WWTP and Spirit
Creek WWTP as an operating division of AUD.
3. Return to an operations mode in which AUD operates the majority of the
facilities, but some specific processes such as the land application program
remain as a contracted operation.
The approach being proposed in this Scope of Services involves a broad overview and
evaluation of the JBM WWTP and Spirit Creek WWTP that will serve as the basis for
comparison of the current mode of operation with a mode involving return to the operation of
these facilities by AUD.
Project Management
Joe Stowe will serve as the Project Manager for the AUD Wastewater Treatment Plants
Evaluation project. Joe will be the primary contact for the Augusta Utilities Department
(AUD) throughout the project. Jeff Adkins will serve as internal project manager and as the
lead on Asset Management considerations.
Other key team members are:
Bob Rubin Biosolids
Alex Monroe Plant Operations
Lex Warmath, Raftelis Financial
McKim & Creed plans to conduct two (2) workshops during this project. An initial kickoff
meeting will be scheduled for April/May, 2009. Prior to the Kickoff Workshop, McKim &
Attachment number 1
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Item # 3
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Creed will provide a list of requested data and information that is required for the project.
McKim & Creed will review information received from AUD prior to the Kickoff Workshop and
report on the status of the information request at the workshop. The purpose of the kickoff
workshop is to introduce the project team to AUD and the current contract operator
(OMI/CH2MHILL), review project goals, objectives, and priorities, discuss the project
approach and action plan for each task, finalize project schedule, and to review with the
participants the activities planned in this project. Immediately prior to Workshop No. 1, key
project team members will conduct a facility tour of the JBM WWTP and Spirit Creek
WWTP.
x At the conclusion of the project, McKim & Creed will conduct a second workshop, to be
scheduled in advance on a mutually agreeable date with AUD. At the second workshop,
McKim & Creed will present its findings and conclusions.
The project final report will be submitted following Workshop No. 2. The scope of work and
deliverables planned for each task are outlined below. Deliverables will be submitted to
AUD in accordance with the Project Schedule (Attachment C).
As noted above, a broad overview and evaluation of the JBM WWTP and Spirit Creek
WWTP will serve as the basis for the comparison of the current mode of operation with a
mode involving a return to the operation of the facilities by AUD. AUD will provide a lead
person with whom McKim & Creed will coordinate project activities. AUD will also
coordinate with OMI/CH2M HILL to assure access to plants sites and to key staff members
that the McKim & Creed team will need to interview.
Deliverables
Meeting Summaries for each Workshop
Final AUD WWTPs Evaluation Report
Task 1. Wastewater Treatment Operations Evaluation
The purpose of this task is to evaluate the operations of the JBM WWTP and Spirit Creek
WWTP. McKim & Creed will review and assess the operations, staffing, organization,
management and existing condition of the JBM WWTP and Spirit Creek WWTP, including
associated residuals management facilities.
Scope of Work
The scope of work for this task includes the following:
1) Data Collection – McKim & Creed will collect and review data and information on JBM
WWTP and Spirit Creek WWTP. McKim & Creed will provide a list of requested data
and information to AUD prior to Workshop No. 1. To reduce printing effort, transmittal of
this data to McKim & Creed electronically is encouraged. The data and information
required for the Wastewater Treatment Operations Evaluation (other documents, data,
and information may be identified as the project is complete) may include:
a) Daily Monitoring Reports (DMRs) for the JBM WWTP and Spirit Creek WWTP for
2008 through 2009 year-to-date.
b) Residuals processing data, land application data and groundwater monitoring data at
land application sites for 2008 through current.
Attachment number 1
Page 2 of 8
Item # 3
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
c) Current staffing levels for the JBM WWTP and Spirit Creek WWTP, including filled
and unfilled positions, including both OMI/CH2M HILL and AUD staff.
d) Organizational chart for the JBM WWTP and Spirit Creek WWTP, including names of
current incumbents.
e) Organizational chart for the Augusta Utilities Department, including names of current
key staff and OMI/CH2M HILL staff.
f) Annual budgeted and operating expenses for fiscal years (FY) 2005 through current.
g) Capital Improvements Plan for FY 2009 – 2013.
h) Copies of all current NPDES and non-discharge permits related to JBM WWTP and
Spirit Creek WWTP, as well as regulatory agency inspections and violation citations
related to these permits, if any, for 2005 through 2009 year-to-date.
i) Current Wastewater Master Plans and other recent engineering studies addressing
operational issues, for the JBM WWTP and Spirit Creek WWTP and Residuals
Management Program.
j) Access to copies of current Standard Operating Procedures for the JBM WWTP and
Spirit Creek WWTP (if not available electronically, these may be viewed at JBM
WWTP during the site visits).
k) Copies of internal reports from AUD to City/County Commission regarding the JBM
WWTP and Spirit Creek WWTP.
l) Other documents that are identified during the execution of the project that are
determined as pertinent to this project.
m) Copies of pay classifications and ranges of pay for all OMI/CH2M HILL staff
members employed on JBM or Spirits Creed project.
2) Site Visits - McKim & Creed will conduct facility site visits to review and evaluate the
operations and performance of the JBM WWTP and Spirit Creek WWTP. The site visits
will include facility tours of each treatment process, administration facilities, laboratory
facilities, maintenance facilities, residuals management facilities, and land application
sites. McKim & Creed will not conduct any exploratory digging or investigations for other
items that may be hidden from view.
McKim & Creed will observe the operability and general condition of major process
equipment for liquid treatment at the JBM WWTP and Spirit Creek WWTP, and will note
apparent deficiencies relating to condition and performance.
McKim & Creed will observe the current health and safety program at the JBM WWTP
and Spirit Creek WWTP during the site visits, and will note training, documentation,
availability of safety equipment, written safety procedures, and observation of safe
operating practices at the plant.
3) Staff Interviews - McKim & Creed will conduct approximately 15 interviews over 3
consecutive days of AUD staff and Plant staff interviews discuss Plant operations.
McKim & Creed will conduct interviews with staff, including the following:
a) AUD Director of Utilities
b) AUD Assistant Director of Utilities
Attachment number 1
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Item # 3
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
c) Other AUD Staff (e.g., Accounting)
d) OMI/CH2M HILL Augusta Project Manager (JBM WWTP Spirit Creek WWTP)
e) Process Operations Supervisor
f) Maintenance Supervisors
g) Shift Supervisors
h) Residuals Program Manager
i) Laboratory Manager
j) Safety Coordinator
k) Representative plant operators and maintenance staff (across skill levels)
l) Biosolids Application Sub-contractor
Other utility staff may be interviewed as necessary for the evaluation of Plant operations,
or as requested by AUD.
4) Operations Evaluation - McKim & Creed will review and evaluate data and information
collected on Plant operations, maintenance and performance, operating costs,
procurement procedures, capital planning, and management. McKim & Creed may also
review materials identified during the staff interviews and facility site visits.
5) Management Structure – McKim & Creed will review the overall management structure
and report initial findings and conclusions to AUD as a part of the final report.
6) Residuals Management Evaluation – McKim & Creed will evaluate the current
Residuals Management Program, including the following tasks:
a) Cursory review of Plant residuals processing data to assess suitability for Class B
and Class A pathogen reduction and vector attraction reduction requirements.
b) Cursory review of land application data and groundwater monitoring data to
determine nutrient and metals application rates.
c) Review of Class B and Class A residuals storage, thickening and dewatering
capacity at the JBM WWTP and Spirit Creek WWTP and adequacy for current year-
round operations.
d) Review the current residuals program, record keeping, marketing plan and residuals
distribution efforts, including planned marketing and distribution efforts not yet
implemented.
Inconsistencies, significant data/information gaps, or contradictions in the data provided
for review will be noted, as well as operational limitations in the existing Residuals
Management Program.
7) Comparison with Projected AUD Operation—McKim & Creed will apply knowledge of
comparable treatment facilities operated by AUD to serve as one source of information
to use for comparisons with the contract operation of JBM WWTP. This information will
include knowledge of the treatment processes, administration capabilities, laboratory
capabilities, and maintenance capabilities. McKim & Creed will observe the operability
and general condition of major process equipment at other facilities and will note
apparent deficiencies relating to condition and performance.
Attachment number 1
Page 4 of 8
Item # 3
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
McKim & Creed will review AUD’s current health and safety program and will note
training, documentation, availability of safety equipment, written safety procedures, and
observation of safe operating practices at the plant.
McKim & Creed will review and evaluate information collected on AUD-managed
operations and residuals management processes, maintenance and performance,
operating costs, procurement procedures, capital planning, and management. On the
basis of the information reviewed, McKim & Creed will compare similarities and
differences between contract operations and presumed operations by AUD at the JBM
WWTP and the Spirits Creek WWTP. In addition to the comparisons between these
options, McKim & Creed will address projected operations requirements for the future
expanded JBM plant under both the option of continued contract operations and
operations by AUD. (Start-up programmed for 2nd Quarter, 2010)
Deliverables
Consolidated set of Meeting Summaries from Plant staff interviews
Task 2. Budget and Financial Considerations
1) Contract and Financial Terms Review - McKim & Creed and its subconsultant, Raftelis
Financial Consultants, will review contractual and financial terms for the current JBM
WWTP and Spirit Creek WWTP operations contract, and will comment on whether the
financial and contracting terms are comparable with similar utility contract operations.
2) Budget and Capital Planning Review - McKim & Creed and its sub-consultant will
perform a review of the existing operations budget and capital planning program for the
JBM and Spirit Creek Plants to identify current decision-making and record-keeping
processes, expenditure approval and accounting processes, cost-control practices, and
audit standards. McKim & Creed and its subconsultant will review actual versus
budgeted costs for each year of contract operation that data is provided.
4) Comparison with AUD Operation— McKim & Creed and its sub-consultant will review
budgets for other AUD operations, and comment on the comparative cost of the current
WWTP contract operations with similar operations currently managed directly by AUD
staff. Due to the disparities between the JBM and Spirits Creek plant operations and
other AUD operations, direct financial comparisons and conclusions will be used only in
instances where such comparisons are considered to be valid. In addition, high-level
illustrations of the relative financial status of contract and AUD operations, and whether
AUD operation of the facility is likely to result in significant savings to AUD, will be used.
Task 3. Final Project Report and Workshop
McKim & Creed will conduct a second workshop, of two to four hours duration, with AUD
managers at their offices. McKim & Creed will present findings and conclusions for
Operations Evaluation (Task 1), Financial/Budget Evaluation (Task 2), final
recommendations, and a suggested implantation plan and schedule for the recommended
option. At the workshop, McKim & Creed will present proposed components and
recommendations to be included in the WWTP Evaluation Final Report, and solicit input
from AUD staff on those recommendations.
Final Project Report – Approximately two weeks following the workshop, McKim & Creed
will submit a final project report. The final report will include an Executive Summary to
Attachment number 1
Page 5 of 8
Item # 3
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
highlight the findings, conclusions, and recommendations of the Plant Evaluation project.
The McKim & Creed project manager will meet with AUD managers to deliver the report.
Attachment number 1
Page 6 of 8
Item # 3
AUGUSTA UTILITIES DEPARTMENT WASTEWATER TREATMENT PLANTS EVALUATION – SCOPE OF SERVICES
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AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Attachment B
Compensation
McKim & Creed proposes to complete this project scope for a lump sum fee not to exceed
$ 73,850, distributed as shown in Table B-1. McKim & Creed will not exceed this fee without
prior written approval of AUD.
TABLE B-1
Compensation
Messerly WWTP Evaluation
Task Compensation
Task 1 – WWTP Operation Evaluation $29,325
Task 2 – Budget and Financial Considerations $19,900
Task 3 – Final Project Report and Workshop $24,625
Total $73,850
Attachment number 1
Page 7 of 8
Item # 3
8
AUD MESSERLY WWTP EVAL_SCOPE V13 04-3-09
Attachment C
Project Schedule
No. Description 12345678910111213
Team Mobilization
1 Kickoff Workshop 1
Data Collection/Review
Operations Review
2 Financial/Contracting Evaluation
3 Prepare For Workshop
Review Workshop 2
Prepare Final Report
Submit Final Report
Task Information Week Following Notice to Proceed
Item # 3
Engineering Services Committee Meeting
4/13/2009 12:50 PM
Garbage Pickup RFP
Department:Clerk of Commission
Caption:Discuss an RFP for once-a-week garbage pickup. (Requested by
Commissioner Bowles)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
4/13/2009 12:50 PM
Judicial Center Signage Package
Department:Public Services Department - Facilities Management Division
Caption:Amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270.
Background:The Architectural contract for the Judicial Center does not include the fee
for the specialty signage/graphics consultant for additional non-code
required signage/graphics for the building and site. During the planning for
the Judicial Center, the subcommittee requested that Turner and Associates
submit an additional service proposal for signage/graphics services beyond
the contracted code-required signage/graphics that Turner and Associates
was originally contracted to provide.
Analysis:The authorization to proceed with the service is needed to continue to move
the design of this project forward. These services were originally excluded
from the Turner and Associates contract anticipating that Augusta would
contract directly for these services. However, utilizing Turner and
Associates to coordinate these services with the overall design is the
recommendation of the subcommittee.
Financial Impact:A total fee of $35,700.00, plus a $3,570.00 reimbursable expense allowance,
is proposed for additional expenses associated with providing this service
for a total cost of $39,270.00
Alternatives:1. Amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270. 2. Do not amend the
contract and issue a separate RFP.
Recommendation:#1. Amend the agreement with Turner and Associates, Architects and
Planners, to add the signage and graphics package to their scope of work for
designing the Judicial Center in the amount of $39,270.
Funds are Available in
the Following
Accounts:
Funds are available in the SPLOST funding for the Judicial Center Project.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Manchester Section One Phase One
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Manchester Subdivision, Section One, Phase One.
Background:The final plat was approved by the Commission on August 15, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase One. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Manchester Subdivision, Section One, Phase Two
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering and Augusta Utilities Departments
for Manchester Subdivision, Section One, Phase Two.
Background:The final plat was approved by the Commission on October 17, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting these roads and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolutions submitted by the Engineering, and Augusta Utilities
Departments for Manchester Subdivision, Section One, Phase Two. 2. Do
not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Ordinance Amendment- multi-family dwelling
Department:Law
Caption:Motion to approve an ordinance to amend Augusta-Richmond County, Ga.
Code, Section 5-2-45 to clarify multi-family dwelling water and sewer rates;
to repeal all ordinances and parts of ordinance in conflict herewith; and for
other purposes.
Background:On February 3, 2009, Augusta-Richmond County Commission approved
clarification of multi-family dwelling water and sewer rates.
Analysis:The February 3, 2009 approved clarification of the multi-family dwelling
water and sewer rate needs to be incorporated into the Augusta, GA CODE
by adoption of the attached ordinance.
Financial Impact:AUD states there will be no additional cost.
Alternatives:1. Approve clarification of multi-family dwelling water and sewer rates. 2.
Do not approve the agenda item.
Recommendation:Approve motion to amend Code for clarification of multi-family dwelling
water and sewer rates.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
ORDINANCE NO._______
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY, GA. CODE, TITLE
FIVE, SECTION 5-2-45 TO CLARIFY MULTI-FAMILY DWELLING WATER AND
SEWER RATES; TO REPEAL ALL ORDINANCES AND PARTS OF ORDINANCES IN
CONFLICT HEREWITH; AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County, Georgia desires to update and amend the Augusta-
Richmond County, Ga. Code to clarify multi-family dwelling water and sewer rates;
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY, GA. COMMISSION
AND IT IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-
Richmond County, Ga. Code be amended as follows:
SECTION 1. The Augusta-Richmond County, Ga. Code, Title Five, Section 5-2-45 is hereby
amended by adding a new subparagraph (f) to read as follows:
(f) Multi-family dwellings with a water meter size of one (1) inch or greater
are considered commercial accounts for billing purposes, regardless of the
type of entity that is being billed.
SECTION 2. This Ordinance shall become effective immediately upon adoption.
SECTION 3. All Ordinances or parts of ordinances in conflict with this Ordinance are hereby
repealed.
SECTION 4. Should any section, provision or clause of any part of this Ordinance be declared
invalid or unconstitutional, or if the provisions of any part of this Ordinance as applied to any
particular situation or set of circumstances be declared invalid or unconstitutional, such
invalidity shall not be construed to affect portions of this Ordinance not so held to be invalid, or
the application of this Ordinance to other circumstances not so held to be invalid, it is hereby
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declared as the intent that this Ordinance would have been adopted had such invalid portion not
been included herein.
Adopted this ____ day of April, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County, Ga. Commission on
________________, 2009 and that such Ordinance has not been modified or rescinded as of the
date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
_____________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ________________________
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Pinehurst Subdivision, Section Six, Phase 3
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering and Augusta Utilities Departments
for Pinehurst Subdivision, Section Six, Phase 3.
Background:The final plat was approved by the Commission on May 16, 2006 . The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors. The Utilities Department has inspected and
reviewed the water and sanitary sewer installations, and hereby requests
acceptance of the utility deed.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Acceptance of said utility deed shall dedicate, as required, the water and
sanitary sewer mains along with the applicable easements to Augusta,
Georgia, for operation and maintenance.
Financial Impact:By accepting this road and storm drainage installations into the County
system and after the 18-month maintenance warranty by the
developer/contractor for the roads and storm drainage has expired, all future
maintenance and associated costs will be borne by Augusta, Georgia. By
acceptance of the utility deed, all future maintenance and associated costs
for water and sanitary sewer installations will be borne by Augusta, Georgia,
and positive revenue will be generated from the sale of water and sanitary
sewer taps and monthly billing of same.
Alternatives:1. Approve the deeds of dedication, maintenance agreement, and road
resolution submitted by the Engineering, and Augusta Utilities Departments
for Pinehurst, Section Six, Phase 3. 2. Do not approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Pinehurst, Section Six, Phase 2
Department:Engineering-Abie L. Ladson, P.E., Director
Caption:Approve the deed of dedication and road resolutions submitted by the
Engineering Department for Pinehurst, Section Six, Phase 2.
Background:The final plat was approved by the Commission on June 21, 2005. The
subdivision design and plat, including the storm drain system, have been
reviewed and accepted by our engineering staff and the construction has
been reviewed by our inspectors.
Analysis:This section meets all codes, ordinances and standards. There are no
wetlands or 100-year flood plain boundaries involved in this section.
Financial Impact:By accepting these roads into the County system, all future maintenance and
associated costs will be borne by Augusta, Georgia.
Alternatives:1. Approve the deed of dedication and road resolutions submitted by the
Engineering Department for Pinehurst, Section Six, Phase 2. 2. Do not
approve and risk litigation.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
Not required at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
4/13/2009 12:50 PM
Rhodia Bradley
Department:Clerk of Commission
Caption:Presentation by Ms. Rhodia Bradley regarding garbage pickup charges for
the property located at 1804 Second Avenue.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 1
Engineering Services Committee Meeting
4/13/2009 12:50 PM
Utilities - Ft. Gordon New Positions
Department:Utilities, Clifford A. Goins, Interim Dircector
Caption:Authorize Augusta Utilities to add eight new positions to serve Fort Gordon
and increasing customer demands.
Background:In 2007, AUD entered into a contract with The Department of the Army to
operate and maintain the water and wastewater system at Fort Gordon. Part
of the contract negotiation was to estimate the number of positions required
to perform these daily functions. The contract also provides for the ability to
add positions based on unforeseen responsibilities at any time through
contract scope changes and at the end of the first two-year period and each
three-year period thereafter. Both of these procedures result in an adjustment
to the monthly O & M fees to offset additional costs. Since taking over the
system and having time to analyze the infrastructure we have realized
greater customer service needs than originally anticipated and need to add
additional employees to meet our contract obligations. Most of our request
will be reimbursed by Ft. Gordon. Additional positions are substantially
offset by eliminating temporary positions.
Analysis:Please see the attached descriptions and justifications for each of the
positions.
Financial Impact:Please see the attached financial summary showing a net departmental cost
of $27,113.93 that was funded in the 2009 budget in fund 506-10-1110-
6011150.
Alternatives:1) Approve this item and meet Ft. Gordon contract terms and provide better
customer service for all of our customers. 2) Do not approve this item,
leaving Ft. Gordon and customer service operations as they currently are,
risking contract and customer service issues.
Recommendation:We recommend the Commission authorize Augusta Utilities to add eight
new positions to serve Fort Gordon and increasing customer demands.
Funds are Available in
the Following
Accounts:
506-10-1110-6011150
REVIEWED AND APPROVED BY:
Cover Memo
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Augusta Utilities
New Position Justification
Ft. Gordon Division
Asst. Manager – Sewer
The position is needed to perform the work associated with the day-to-day operations and maintenance
of the sewer collection system. A recent increase in estimated system size due to new facilities being
built and discovery of additional infrastructure after due diligence requires additional employees to
handle the extra work. The cost of these additional employees will be passed on to Ft. Gordon through
increased monthly O & M charges.
Asst. Manager – Water
The position is needed to perform the work associated with the day-to-day operations and maintenance
of the water distribution system. A recent increase in estimated system size due to new facilities being
built and discovery of additional infrastructure after due diligence requires additional employees to
handle the extra work. The cost of these additional employees will be passed on to Ft. Gordon through
increased monthly O & M charges.
Property & Maint. Super. II – Crew Leader Water/Sewer (2)
The position is needed to assist the Asst. Mgr. – Water/Sewer with the day-to-day operations and
maintenance of the water distribution and sewer collection systems. A recent increase in estimated
system size due to new facilities being built and discovery of additional infrastructure after due diligence
requires additional employees to handle the extra work. The cost of these additional employees will be
passed on to Ft. Gordon through increased monthly O & M charges.
Administrative Division
Records Clerk (2)
The Augusta Utilities Department utilizes GBA Master Series for Work Order Management and Asset
Management. AUD has historically been understaffed for processing, inventory management, and
closing of worker orders and has seen continual delays in the year-end inventory reconciliation process
as a result of inadequate staffing to close out work orders. With the addition of Fort Gordon and all of
its water and sewer assets, AUD has seen a substantial increase in the number of work orders and is not
permanently staffed to handle the additional work. Work orders have gone from 11,311 in 2006 to
16,254 in 2008, an increase of 44%. So far this year, work orders generated are 30% greater than 2008.
In addition, with over $500 million dollars of capital projects over the last 10 years, all of these
additional assets have to be added to the system and each time these new assets are maintained, a
work order has to be created. AUD has been using a temp for the last several months to try to keep up
with the increase in work orders, but this position needs to be made permanent and an additional
person needs to be added to exclusively work Fort Gordon work orders. The cost of one of these
positions will be offset by the savings on the reduction of costs currently being paid to the temp agency
and the cost of the second position will be passed on to Ft. Gordon through increased monthly O & M
charges.
Customer Service Division
Cashier
We have had a very difficult time meeting customer demands for efficient in-person bill payment service
at our Peach Orchard location for quite some time due to lack of space. We had planned to use this
personnel request to add an additional cashier in late summer once we had renovated this location and
Attachment number 1Page 1 of 2
half its existing space had been freed up by the Construction & Maintenance Division being moved to
the Wylds Road location. However, with the implementation of the Webconnect on-line payment
system in March, the Cashiering Supervisor has needed to do significantly more administrative work
than usual. The Webconnect process involves reconciling payments from different websites and
compiling them into a file for our current system. We are receiving literally thousands of on-line bank
checks monthly that need to have bills created, reconciled and entered into the system. Processing of
these payments is being held up without an additional person actively contributing to this process daily.
These delays could possible cause penalties to be applied to accounts that have not been entered into
the system and/or delinquent customers to be disconnected prematurely. We are currently utilizing a
temp to help with these tasks so that the flood of administrative work can be handled and customer
service can be kept minimally at its current level. We are requesting this position to replace the temp
now to help with the current work load and transition to a full-time cashier once additional space is
created. Other employees that have been currently helping to handle the additional work load will be
able to go back to performing their regular daily tasks. The cost of this position will be offset by the
savings on the reduction of costs currently being paid to the temp agency.
Water Quality Division
Lab Sampler
There has been a 25% increase in new USEPA samples required each month and each quarter to be
taken and shipped to the GAEPD Lab in Atlanta. AUD is also currently required to take steady samples
for turbidity and chlorine. In addition, AUD has added Ft. Gordon samples to its workload with no
additional resources for taking these samples. Adding this position will also keep the Lab Technician
from having to stop running daily lab analyses in order to collect lab samples in the field. The Lab
Technician’s main responsibility is to run daily samples in order to assure compliance with EPA
regulations. The new position is needed to answer all customer water complaints and to clear up
problems, to collect all new water line samples, requested by both Contractors and Inspectors, and to
run them for bacteria analysis. This position would also be responsible for keeping up with the lab
supply inventories and keeping the lab clean. In essence the Lab Sampler would free up the Lab
Technician to conduct all lab analyses and to file all paper work required by both the USEPA and GAEPD
in a timely and orderly fashion.
Attachment number 1Page 2 of 2
Augusta Utilities Department
New Personnel Requests
Financial Summary
Division Org Key Position Title Pay Grade Salary
Fort Gordon 3430 Assistant Manager Sewer Locates & Inspections 47 35,904.17
Assistant Manager Water Locates & Inspections 47 35,904.17
Prop. & Maint. Super. II (2) 40 46,803.34
Total Wages 118,611.68
Add: 30% Estimated Benefits 35,583.50
Total Ft. Gordon 154,195.18
Less: Reimbursable Amount (154,195.18)
Net Cost (Benefit) to AUD -
Administration 3110 Records Clerk (2)39 44,463.18
Total Wages 44,463.18
Add: 30% Estimated Benefits 13,338.95
Total Administration 57,802.13
Less: Reimbursable Amount (28,901.07)
Less: Savings from Temp Agency (29,972.80)
Net Cost (Benefit) to AUD (1,071.73)
Cust. Svc 3210 Cashier 38 21,120.01
Total Wages 21,120.01
Add: 30% Estimated Benefits 6,336.00
Total Administration 27,456.01
Less: Savings from Temp Agency (28,038.40)
Net Cost (Benefit) to AUD (582.39)
Water Quality Labs 3570 Lab Sampler 40 23,401.67
Total Wages 23,401.67
Add: 30% Estimated Benefits 7,020.50
Total Lab Quality 30,422.17
Net Cost (Benefit) to AUD 28,768.05
Total Net Cost (Benefit) to AUD 27,113.93
Attachment number 2Page 1 of 1
Augusta-Richmond County
Job Description
Title: Assistant Manager-Water Job Code:
Department: Utilities Overtime: Non-exempt
Reports to: Operations Manager Date Prepared: March 19, 2009
Job Grade: 47
General Summary: General Summary: General Summary: General Summary: Assist in planning, directing, and coordinating activities of water maintenance personnel
within guidelines of department regulations, standard construction and maintenance practices and
county/Army codes. Reports to Operations Manager or other designated person and works with pump and
motor suppliers and employees to provide technical support.
Principal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and Responsibilities
1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort
Gordon
2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding new
construction extensions, design considerations, and overall utility planning.
3. Evaluates proposed water and sanitary sewer projects.
4. Maintains current status reports and files on projects.
5. Coordinates projects with other agencies.
6. Performs field surveying.
7. Attends pre-construction and utility meetings.
8. Responsible for in-house design contracts.
9. Designs water/sewer and related utilities projects.
REQUIREMENTSREQUIREMENTSREQUIREMENTSREQUIREMENTS
EdEdEdEducationucationucationucation: High School Diploma, GED or higher level of education
Experience:Experience:Experience:Experience: 5+ years in a similar position or sufficient experience to perform principal duties and
responsibilities usually associated with completion of apprenticeship/internship. Two years experience on
military installation with the same size and complexity as Fort Gordon is desirable.
Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:
• Considerable knowledge of repair and maintenance techniques for pumps, motors, and valves,
electricity (three-phase system) control circuits and general mechanical operations.
• Familiarity with Augusta- Richmond County water and sewer system codes, and with departmental
policies and procedures.
• Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves.
• Knowledge of electrical systems.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated as well as military driver’s license for the type vehicle or equipment operated as
well as military driver’s license and military access clearances.
• Possess or have ability to obtain certification in water distribution system.
Physical DemandsPhysical DemandsPhysical DemandsPhysical Demands
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools
and equipment that require a high degree of manual dexterity. Work is performed on job sites and with
exposure to noise, traffic, inclement weather, dirt, grease, dust and machinery with moving parts requiring
use of protective devices.
DisclaimerDisclaimerDisclaimerDisclaimer
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qualifications required of employees to this job.
Review/ApprovalsReview/ApprovalsReview/ApprovalsReview/Approvals
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Human Resources Date
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Line or Staff Management Date
Attachment number 3Page 1 of 1
Augusta-Richmond County
Job Description
Title: Assistant Manager-Sewer Job Code:
Department: Utilities Overtime: Non-exempt
Reports to: Operations Manager Date Prepared: March 19, 2009
Job Grade: 47
General Summary: General Summary: General Summary: General Summary: Assist in planning, directing, and coordinating activities of water maintenance personnel
within guidelines of department regulations, standard construction and maintenance practices and
county/Army codes. Reports to Operations Manager or other designated person and works with pump and
motor suppliers and employees to provide technical support.
Principal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and Responsibilities
1. Ensures compliance with all aspects of the utility privatization contract between Augusta Utilities and Fort
Gordon
2. Communicates regularly and as needed with the Fort Gordon Contract Officer’s Representative regarding new
construction extensions, design considerations, and overall utility planning.
3. Evaluates proposed water and sanitary sewer projects.
4. Maintains current status reports and files on projects.
5. Coordinates projects with other agencies.
6. Performs field surveying.
7. Attends pre-construction and utility meetings.
8. Responsible for in-house design contracts.
9. Designs water/sewer and related utilities projects.
REQUIREMENTSREQUIREMENTSREQUIREMENTSREQUIREMENTS
EdEdEdEducationucationucationucation: High School Diploma, GED or higher level of education
Experience:Experience:Experience:Experience: 5+ years in a similar position or sufficient experience to perform principal duties and
responsibilities usually associated with completion of apprenticeship/internship. Two years experience on
military installation with the same size and complexity as Fort Gordon is desirable.
Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:
• Considerable knowledge of repair and maintenance techniques for pumps, motors, and valves,
electricity (three-phase system) control circuits and general mechanical problems.
• Familiarity with Augusta- Richmond County water and sewer system codes, and with departmental
policies and procedures.
• Proficiency in supervision, maintaining records, and repairing and maintaining pumps and valves.
• Knowledge of electrical systems.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
• Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated as well as military driver’s license for the type vehicle or equipment operated as
well as military driver’s license and military access clearances.
• Possess or have ability to obtain certification in sewer collection system.
Physical DemandsPhysical DemandsPhysical DemandsPhysical Demands
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools
and equipment that require a high degree of manual dexterity. Work is performed on job sites and with
exposure to noise, traffic, inclement weather, dirt, grease, dust and machinery with moving parts requiring
use of protective devices.
DisclaimerDisclaimerDisclaimerDisclaimer
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qualifications required of employees to this job.
Review/ApprovalsReview/ApprovalsReview/ApprovalsReview/Approvals
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Human Resources Date
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Line or Staff Management Date
Attachment number 4Page 1 of 1
Augusta-Richmond County
Job Description
Approved Title: Property and Maintenance Supervisor II Job Code:
Title: Crew Leader-Water/Sewer Overtime: Non-exempt
Department: Utilities Date Prepared: March 19, 2009
Reports to: Supervisor I Job Grade: 40
General Summary: General Summary: General Summary: General Summary: Supervises work crews and installs water and sewer mains and lines within the guidelines
of supervisory instructions, accepted work practices, and county/Army procedures. Reports to the Assistant
Manager or other designated person and works with co-workers to provide maintenance support. THIS
POSITION REQUIRES OCCASSIONAL HOLIDAY, NIGHTS AND WEEKEND WORK IN ALL TYPES OF WEATHER
CONDITIONS!
Principal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and ResponsibilitiesPrincipal Duties and Responsibilities
1. Install pipe
2. Perform water and sewer taps.
3. Perform flagman duties around worksites.
4. Repair sewer lines, sewer mains, and water meters.
5. Assist in maintaining and repairing fire hydrants and valves.
6. Maintain and clear water and sewer rights-of-way
7. Maintain vehicles and equipment.
8. Adjust valves and manhole covers to grade.
9. Investigate water pressure complaints and answer emergency service calls.
10. Operate machinery with moving parts.
REQUIREMENTS
EducationEducationEducationEducation: High School Diploma, GED or higher level of education
Experience:Experience:Experience:Experience: 3 years in a similar position or sufficient experience to perform principal duties and
responsibilities usually associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:Knowledge/Skills/Abilities:
• Considerable knowledge of water and sewer line construction and repair techniques.
• Familiarity with Augusta- Richmond County and departmental policies and procedures.
• Proficiency in repair and construction of water and sewer lines.
• Mastery of using standard tools, power tools, and operating machinery.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:Other:Other:Other:
• Possess or have the ability to obtain a valid state operator/driver’s license for the type vehicle or
equipment operated as well as military driver’s license for the type vehicle or equipment operated as
well as military driver’s license and military access clearances.
Physical DemandsPhysical DemandsPhysical DemandsPhysical Demands
Intermittent sitting, standing, stooping, crouching, walking, lifting of light and heavy objects, and using tools
and equipment that require a high degree of manual dexterity. Work is performed on job sites and with
exposure to noise, traffic, inclement weather, dirt, grease, dust and machinery with moving parts requiring
use of protective devices.
DisclaimerDisclaimerDisclaimerDisclaimer
The preceding job description has been designed to indicate the general nature and level of work performed
by employees within this classification. It is not designed to contain or be interpreted as a comprehensive
inventory of all duties, responsibilities, and qualifications required of employees to this job.
Review/ApprovalsReview/ApprovalsReview/ApprovalsReview/Approvals
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Human Resources Date
________________________________________________________________________________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________
Line or Staff Management Date
Attachment number 5Page 1 of 1
Util/31
Augusta-Richmond County
Job Description
Approved Title: Data Entry Clerk Job Code:
Title: Data Entry Clerk Overtime: Non-exempt
Department: Utilities Date Prepared: April 8, 2009
Reports to: Administrative Service Manager Job Grade: 39
GENERAL SUMMARY: Operates a data entry to record verify a variety of standard and/or complex coded and uncoded data
into a computer and provides information within the guidelines of Augusta-Richmond County ordinances and department policies
and procedures. Reports to Administrative Service Manager or other designated person and works with co-workers and
employees to provide operational support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Accepts and inputs utility work orders data into the computer.
2. Processes warehouse invoice, parts, and equipment
3. Provides work orders information, resolves problems.
4. Maintains reports and work orders files.
5. Relies on experience and judgment to plan and accomplish goals.
6. Serves as a resource to subordinate personnel.
7. Familiar with standard concepts, practices, and procedures.
8. Performs a variety of tasks.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of proper utility warehouse procedures and basic office and clerical procedures.
• Familiarity with Augusta-Richmond County ordinances and department policies and procedures.
• Proficiency in mathematics and interpersonal relations.
• Mastery of operating standard office equipment, computer, and two-way radio.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 6Page 1 of 1
Util/3
Augusta-Richmond County
Job Description
Approved Title: Cashier I Job Code:
Title: Cashier Overtime: Non-exempt
Department: Utilities Date Prepared: August 25, 1997
Reports to: Property and Maintenance Supervisor I Job Grade: 38
GENERAL SUMMARY: Provides clerical and cashier support within the guidelines of Augusta-Richmond County codes and
ordinances, departmental rules and regulations, and instructions from the supervisor. Reports to the Property and Maintenance
Supervisor I or other designated person and works with co-workers and the public to provide administrative support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Operates and balances cash drawer, makes change and issues receipts, and processes payments from the night depository.
2. Directs customers to service counter for account information.
3. Processes incoming mail.
4. Types bank deposit slips.
5. Runs checks through microfilm machine and produces duplicate receipts upon request.
6. Serves as a resource to subordinate personnel.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of modern office practices, procedures, and policies.
• Familiarity with Augusta-Richmond County and departmental policies and procedures pertaining to utility billing.
• Proficiency in handling large sums of money, preparing reports, and filing and maintaining financial records and accounts.
• Mastery of basic mathematics and operating standard office equipment, computer, receipting and microfilming machines.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of objects. Work is performed in an office.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Line or Staff Management Date
Attachment number 7Page 1 of 1
UTIL/87
Augusta-Richmond County
Job Description
Approved Title: Laboratory Sample Collector Job Code:
Title: Laboratory Sample Collector Overtime: Non-exempt
Department: Utilities Date Prepared: August 25, 1997
Reports to: Water Treatment Plant Supervisor II Job Grade: 40
GENERAL SUMMARY: Collects raw or treated water and other environmental samples for laboratory or for shipment to the
GAEPD Laboratory in order to meet required sampling requirements. Respond to customer complaints regarding water quality
and help resolve problems. Performs laboratory tests. Reports to Laboratory Manager, Water Quality Superintendent, or other
designated person and works with co-workers, state and EPD personnel to provide technical support.
PRINCIPAL DUTIES AND RESPONSIBILITIES
1. Collect sample of raw or treated water following guidelines for routine and required samples to be shipped to the GAEPD
Lab.
2. Label sample containers with identifying data. Location of sample, time collected, and prepare for shipment to the GAEPD
Lab, and deliver for shipment.
3. Enter all sample information collected and shipped into Lab Sample log book.
4. Assist in keeping up with laboratory chemicals inventory.
5. Prepare or assist in preparation of reports.
6. Answer all customer complaints pertaining to water quality and resolve these. Keep reports of all quality complaints
reported.
7. Clean, maintain, and store instruments and equipment.
8. Performs custodial duties in the laboratory.
REQUIREMENTS
Education: High School diploma, trade school, or equivalent level of education.
Experience: 5+ years in similar position or sufficient experience to perform principal duties and responsibilities, usually
associated with completion of apprenticeship/internship.
Knowledge/Skills/Abilities:
• Considerable knowledge of science and/or chemistry.
• Proficiency in operating laboratory equipment and in conducting chemical and physical tests.
• Good communication skills, both oral and written.
• Demonstrated ability to work independently.
Other:
• May supervise and/or train designated subordinate personnel.
• Possess or have ability to obtain a water control operators certificate and a class III laboratory certificate.
• Possess or have ability to obtain a valid state operator/driver’s license for the type vehicle or equipment operated.
PHYSICAL DEMANDS
Intermittent sitting, standing, stooping, crouching, walking, and occasional lifting of light objects. Work is performed outdoors
with exposure to noise, diseases, chemicals, inclement weather, dirt, grease, dust, and machinery with moving parts requiring use
of protective devices. Work is performed in a laboratory with exposure to some fumes and hazardous conditions.
DISCLAIMER
The preceding job description has been designed to indicate the general nature and level of work performed by employees within
this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and
qualifications required of employees to this job.
REVIEW/APPROVALS
______________________________________________________ ______________________
Human Resources Date
______________________________________________________ ______________________
Attachment number 8Page 1 of 2
UTIL/87
Line or Staff Management Date
Attachment number 8Page 2 of 2
Engineering Services Committee Meeting
4/13/2009 12:50 PM
wb water and sewer rate amendment
Department:Law Department
Caption:Motion to approve an Ordinance to amend Augusta-Richmond County, Ga.
Code, Sections 5-2-45(b) to clarify and amend the monthly residential sewer
rates; to repeal all ordinances and parts of ordinances in conflict herewith; to
provide an effective date; and for other purposes.
Background:On February 3, 2009, Augusta-Richmond County Commission
approved clarification of monthly residential sewer rate.
Analysis:The February 3, 2009 approved clarification of the monthly residential
sewer rate needs to be incorporated into the Augusta, GA CODE by
adoption of the attached code amendment ordinance.
Financial Impact:AUD states there may be nominal cost to AUD for implementation of billing
software changes for this policy and revenue may decrease slightly as a
result of the change. However, AUD feels it is more important to make the
billing policies fair to all customers.
Alternatives:1. Approve clarification of monthly residential sewer rates. 2. Do not
approve the agenda item and allow the current policy to continue as is stated
in the Code. This will cause some of AUD’s customers to pay larger sewer
bills than the AUD policy was intended to dictate.
Recommendation:Approve motion to amend Code for clarification of monthly residential
sewer rates.
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission Cover Memo
ORDINANCE NO._______
AN ORDINANCE TO AMEND AUGUSTA-RICHMOND COUNTY, GA. CODE TITLE
FIVE, SECTION 5-2-45(b) TO CLARIFY AND AMEND THE MONTHLY
RESIDENTIAL SEWER RATES; TO REPEAL ALL ORDINANCES AND PARTS OF
ORDINANCE IN CONFLICT HEREWITH; TO PROVIDE AN EFFECTIVE
RATE;AND FOR OTHER PURPOSES.
WHEREAS, Augusta-Richmond County, Georgia desires to update and amend the Augusta-
Richmond County, Ga. Code to clarify the monthly residential sewer rates;
BE IT ORDAINED BY THE AUGUSTA-RICHMOND COUNTY COMMISSION AND IT
IS HEREBY ORDAINED BY THE AUTHORITY OF SAME, that the Augusta-Richmond
County, Ga. Code be amended as follows:
SECTION 1. The Augusta-Richmond County, Ga. Code, Title Five, Section 5-2-45(b) is hereby
amended and restated as follows:
(b) Effective April 1, 2009, the monthly residential sewer rate shall be charged
based on the lesser of the actual water usage for the month or average water usage
for that address from the previous December, January and February billing cycles.
SECTION 2. This Ordinance shall become effective immediately upon adoption.
SECTION 3. All Ordinances or parts of Ordinances in conflict with this Ordinance are hereby
repealed.
SECTION 4. Should any section, provision, or clause of any part of this Ordinance be declared
invalid or unconstitutional, or if the provisions of any part of this Ordinance as applied to any
particular situation or set of circumstances be declared invalid or unconstitutional, such
invalidity shall not be construed to affect portions of this Ordinance not so held to be invalid, or
the application of this Ordinance to other circumstances not so held to be invalid, it is hereby
Attachment number 1Page 1 of 3
declared as the intent that this Ordinance would have been adopted had such invalid portion not
been included herein.
Adopted this ____ day of April, 2009.
___________________________
David S. Copenhaver
As its Mayor
Attest:
______________________________
Lena J. Bonner, Clerk of Commission
Seal:
Attachment number 1Page 2 of 3
CERTIFICATION
The undersigned Clerk of Commission, Lena J. Bonner, hereby certifies that the
foregoing Ordinance was duly adopted by the Augusta-Richmond County Commission on
________________, 2009 and that such Ordinance has not been modified or rescinded as of the
date hereof and the undersigned further certifies that attached hereto is a true copy of the
Ordinance which was approved and adopted in the foregoing meeting(s).
_____________________________
Lena J. Bonner, Clerk of Commission
Published in the Augusta Chronicle.
Date: ________________________
Attachment number 1Page 3 of 3
Engineering Services Committee Meeting
4/13/2009 12:50 PM
Wrightsboro Rd Imprvts SA#8 & CPB 9- 031309
Department:Abie L. Ladson, PE, CPESC, Director of Engineering
Caption:Authorize the Engineering Department to approve Capital Project Budget
Change Number Nine and Supplemental Agreement Eight with PBS & J in
the amount of $160,179 for the redesign of the intersection of Barton Chapel
Road and prepare for the GDOT mandated Value Engineering process as
part of the improvements to Wrightsboro Road from Jimmie Dyess Parkway
to I-520, ARC# 323-04-296823309. Funds will be transferred from the
project Right of Way Account to the project Engineering Account.
Background:This is a Georgia Department of Transportation (GDOT) project that will
widen & reconstruct Wrightsboro Road from Jimmie Dyess Parkway to I-
520. The Engineering Department is responsible for the development of the
preliminary engineering activities and hired PBS & J to accomplish these
activities. GDOT is funding the right of way acquisition ($8,906,000) and
the construction ($16,100,000).
Analysis:PBS & J entered into an agreement with Augusta-Richmond County on
October 19, 1999 for engineering and design services on the Wrightsboro
Road project. On December 23, 2008 the Engineering Department submitted
a request to GDOT asking them to reconsider the design of the Barton
Chapel Road intersection. It is the opinion of the City Traffic Engineer and
GDOT District Traffic Engineer that the intersection as currently designed
will not operate as safely and efficiently as it should based on the anticipated
future land use for this portion of the Wrightsboro Road corridor. The
request was for Barton Chapel Road to be relocated to the east and opposite
of existing Augusta West Parkway. On February, 2009 GDOT concurred
with this request GDOT advised the Engineering Department on February
16, 2009 that this project would have to go through the Value Engineering
process. This is a process that involves an independent team of engineers
reviewing the concept and design features of this project. The purpose is to
ensure that the project is being designed in the most cost efficient and
operationally effective way. This process was not part of the original scope
of work that was agreed upon on October 19, 1999.
Financial Impact:PBS & J has proposed a cost of $160,179 for the redesign of the intersection
of Barton Chapel Road and preparation for the Value Engineering process
Alternatives:1) Authorize the Engineering Department to approve Capital Project Budget
Change Number Nine and Supplemental Agreement Eight with PBS & J in
the amount of $160,179 for the redesign of the intersection of Barton Chapel
Road and prepare for the GDOT mandated Value Engineering process as
part of the improvements to Wrightsboro Road from Jimmie Dyess Parkway
Cover Memo
to I-520, ARC# 323-04-296823309. Funds will be transferred from the
project Right of Way Account to the project Engineering Account. 2) Do not
approve and risk delaying the construction and improvements on a major
transportation corridor that is vital to the city.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-041110-5411120 & 296823309-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
(SA02 – For changes greater than $20,000) April 2005
AUGUSTA-RICHMOND COUNTY
AUGUSTA, GA ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
Project No. 323-04-296823309
Stp-7001 (9) Richmond, Pi 250510
Supplemental Agreement No. 8
P.O 4471
WHEREAS, We, PBS & J, Consultant, entered into a contract with Augusta-Richmond County on
October 19, 1999, for engineering design services associated with the widening and reconstruction of
Wrightsboro Road from Jimmie Dyess Parkway to I-520, GDOT Project No. STP-7001 (9),
File Reference No. 09-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Additional engineering and design services required to redesign the
intersection of Barton Chapel Road and prepare for the GDOT mandated
Value Engineering process as described in the revised proposal letter dated
March 2, 2009.
It is agreed that as a result of the above described modification the contract amount is increased by
$160,179 from $1,099,555.37 to a new total of $1,259,734.37.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, PBS & J, Consultant, hereby agree to said Supplemental Agreement
consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is
hereby made a part of the original contract to be performed under the specifications thereof, and that the
original contract is in full force and effect, except insofar as it might be modified by this Supplemental
Agreement.
This day of , 2009.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this
document. Once approved by the
Commission, the original will be
sent to Clerk of Commission for
execution. For information
reference this request contact
Shelette @ ext 5070.
Attachment number 1Page 1 of 1
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby amended:
Section 1: The project change is authorized to CPB# 323-04-296823309.
This change is for the redesign of the intersection of Barton Chapel Road
and prepare for the GDOT mandated Value Engineering process as part of
the improvements to Wrightsboro Road from Jimmmy Dyess Parkway to
I-520 in the total amount of $160,179 to be funded by the project Right-of
-Way account within the Special 1% Sales Tax, Phase III Fund.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,984,000$
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER NINE
CPB#323-041110-296823309
Please do not process this document. Once approved by the Commission, the original will be sent to Clerk of Commission for execution. For
information reference this request contact Shelette @ ext 5070.
Section 3: The following amounts are appropriated for the project:
By Basin By District
Raes Creek $1,984,000 3rd 1,984,000$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
3.13.09
Attachment number 2Page 1 of 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER NINE
CPB#323-041110-296823309
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-0000-0000000-296823309 ($1,984,000) $0 ($1,984,000)
TOTAL SOURCES: ($1,984,000) $0 ($1,984,000)
USE OF FUNDSUSE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823309 $1,099,715 $160,179 $1,259,894
ADVERTISING
323-04-1110-5233119-296823309 $1,000 $1,000
RIGHT-OF-WAY
323-04-1110-5411120/296823309 $400,285 ($160,179)$240,106
CONTINGENCY
323-04-1110-6011110/296823309 $43,000 $0 $43,000
TRAFFIC SIGNAL
323-04-1110-5414610/296823309 $40,000 $0 $40,000
UTILITY RELOCATION
323-04-1110-5414510/296823309 $400,000 $0 $400,000
TOTAL USES: $1,984,000 $0 $1,984,000
3.13.09
Attachment number 2Page 2 of 3
Augusta-Richmond County, Georgia
CAPITAL PROJECT BUDGET
WRIGHTSBORO ROAD IMPROVEMENTS
CHANGE NUMBER NINE
CPB#323-041110-296823309
3.13.09
Attachment number 2Page 3 of 3
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