HomeMy WebLinkAbout2009-02-11-Meeting Agenda
Engineering Services Committee Meeting Committee Room- 2/11/2009- 12:45 PM
ENGINEERING SERVICES
1. Motion to approve a Resolution removing Fenwick Street as described in
the plat previously recorded in Book 1, pages 950-951 from the City’s
road system after having met all applicable requirements of Georgia Law
for the removal of a county roadway.
Attachments
2. Authorize the execution of an agreement with the U. S. Department of the
Interior U. S. Geological Survey (USGS) for the installation and operating
of monitoring wells to investigate water levels and water quality of
Augusta’s Groundwater Production Facilities in the amount of $130,420.
Attachments
3. Motion to approve an Option for Right-of-Way between Alexander
Commons Home Owners Association, as owners, and Augusta, Georgia,
as optionee, in connection with the Alexander Drive Project, consisting of
sign/site improvements on DOT Project Parcels 27-S-1 and 29-S-1 for
$21,550.00 and $11,775.00 respectively for a total amount of $33,325.00.
Attachments
4. Authorize the execution of an agreement with Cranston Engineering
Group for engineering services in the amount of $250,905 for complying
with the FERC Dam Saftey Performance Monitoring Program to support
the Augusta Canal Licensing process.
Attachments
5. Motion to approve condemnation of a portion of property at 2623 Willis
Foreman Road for the purpose of acquiring a Right-of-Way in connection
with the Willis Foreman Road Bridge Project of 0.314 acre or 13,687
square feet in fee and 13,786 square feet for a temporary driveway
easement. The appraised value is $1,507.00.
Attachments
6. Presentation by Mr. Ming F. Lin regarding sewer backup problems at his
property located at 3008 Mistletoe Ave.
Attachments
7. Rescind the award of a contract to CH2MHill for the Evaluation and
Assessment of the Deans Bridge Road Landfill Gas Collection and
Control System.
Attachments
8. Motion to approve an Option for Right-of-Way between Dennis Stanfield
as owner, and Augusta, Georgia, as optionee, in connection with the
Alexander Drive Project, consisting of 0.217 acre or 9,439.94 square feet
in fee and 0.062 acre or 2,715.26 square feet of permanent construction
Attachments
www.augustaga.gov
and maintenance easement at 1078 Alexander Drive for a total purchase
price of $73,900.00.
9. Motion to approve an Option for Right-of-Way between Washington
Walkers, LLC. as owners, and Augusta, Georgia, as optionee, in
connection with the Alexander Drive Project, consisting of 0.068 acre or
2,966.42 square feet in fee and 0.091 acre or 3,946.99 square feet of
permanent construction and maintenance easement. Also granted is one
temporary driveway easement at the referenced property located at 2805
Alexander Drive. The total purchase price is $78,500.00.
Attachments
10. Motion to approve a Resolution removing Talcott Street as described in
the plat previously recorded in Book 1, pages 950-951 from the City’s
road system after having met all applicable requirements of Georgia Law
for the removal of a county roadway.
Attachments
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Abandonment of Fenwick Street
Department:Attorney
Caption:Motion to approve a Resolution removing Fenwick Street as described in the
plat previously recorded in Book 1, pages 950-951 from the City’s road
system after having met all applicable requirements of Georgia Law for the
removal of a county roadway.
Background:The removal of Fenwick Street from the City’s road system is necessary for
the construction of the already approved project known as the
“JudicialCenter.”
Analysis:All applicable Georgia Laws concerning the removal of a county roadway
have been met.
Financial Impact:None. Augusta, Georgia will retain ownership of the property
Alternatives:None practical if project is to proceed as scheduled.
Recommendation:Approve the Resolution confirming that Fenwick Street is no longer a part
of the City’s road system.
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
2/11/2009 12:45 PM
Agreement with USGS for installation and operation of monitoring wells
Department:Utilities
Caption:Authorize the execution of an agreement with the U. S. Department of the
Interior U. S. Geological Survey (USGS) for the installation and operating
of monitoring wells to investigate water levels and water quality of
Augusta’s Groundwater Production Facilities in the amount of $130,420.
Background:Monitoring ground-water levels and quality is important for protection and
effective management of our water resources. The water supply at the three
Ground Water Production Facilities draws water from the Dublin-Midville
aquifer system. This monitoring program will provide valuable information
needed to continue to protect our water source.
Analysis:The proposed investigation is to determine the current ground-water levels,
flow directions, and water quality if the Dublin –Midville aquifer system in
the Augusta - Richmond Co. area. The study will include the expansion of
the ground-water monitoring network upgradient of Wellfield #2 and
Wellfield #3. The data gathered from the monitoring program will provide
information to support water-management decisions and will provide a basis
for any future ground-water modeling efforts.
Financial Impact:Funds for this authorization can be charged to: 506043530-5213119
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of an agreement
with the U. S. Department of the Interior U. S. Geological Survey (USGS)
for the installation and operating of monitoring wells to investigate water
levels and water quality of Augusta’s Groundwater Production Facilities in
the amount of $130,420.
Funds are Available in
the Following
Accounts:
506043530-5213119
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Cover Memo
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Alexander Commons Home Owners Association DOT Projects 27-S-1 and 29-S-1
Department:Attorney
Caption:Motion to approve an Option for Right-of-Way between Alexander
Commons Home Owners Association, as owners, and Augusta, Georgia, as
optionee, in connection with the Alexander Drive Project, consisting of
sign/site improvements on DOT Project Parcels 27-S-1 and 29-S-1 for
$21,550.00 and $11,775.00 respectively for a total amount of $33,325.00.
Background:The Alexander Commons Homeowners Association have agreed to the sign
and site improvements.
Analysis:The sign and site improvements are necessary for the project.
Financial Impact:The costs are within the budget for the project.
Alternatives:Deny the motion.
Recommendation:Approve the motion.
Funds are Available in
the Following
Accounts:
323-04-1110-5411120 296823215–5411120
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Augusta Canal FERC Licensing Process – Dam Safety Compliance
Department:Utilities
Caption:Authorize the execution of an agreement with Cranston Engineering Group
for engineering services in the amount of $250,905 for complying with the
FERC Dam Saftey Performance Monitoring Program to support the Augusta
Canal Licensing process.
Background:Augusta is in the process on having the AugustaCanal licensed through the
Federal Energy Regulatory Commission. This process includes a Dam
Safety Performance Monitoring Program. This program involves a
comprehensive approach to technical data reporting, potential failure mode
identification, surveillance and monitoring, emergency action planning,
security and vulnerability planning, and a series of inspections and reports.
Attached to the agenda item as backup is a proposal detailing the
requirements.
Analysis:Licensed FERC projects must comply with the applicable requirements of
the Federal Regulation Title 18 for Dam Safety Compliance Monitoring
Program. This process will be required to be repeated every five years.
Financial Impact:Funds for this request are included in Bond Fund, under account number
507043410-5425110/80320115-5425110.
Alternatives:No alternatives are recommended.
Recommendation:We recommend the Commission authorize the execution of an agreement
with Cranston Engineering Group for engineering services amount of
$250,905 for complying with FERC Dam Safety Performance Monitoring
Program to support the Augusta Canal Licensing Process.
Funds are Available in
the Following
Accounts:
507043410-5425110/80320115-5425110.
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Cover Memo
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Condemnation - Warr - Willis Foreman Road Bridge Replacement Project
Department:Attorney
Caption:Motion to approve condemnation of a portion of property at 2623 Willis
Foreman Road for the purpose of acquiring a Right-of-Way in connection
with the Willis Foreman Road Bridge Project of 0.314 acre or 13,687 square
feet in fee and 13,786 square feet for a temporary driveway easement. The
appraised value is $1,507.00.
Background:The City has been unable to reach an agreement with the property owners
and condemnation is necessary to avoid further delays in the project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase will be covered under the budget for
the project.
Alternatives:Deny the motion.
Recommendation:Approve the motion to condemn a portion of referenced property.
Funds are Available in
the Following
Accounts:
324-04-1110-54.11120/207824001-54.11120
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Ming F. Lin
Department:Clerk of Commission
Caption:Presentation by Mr. Ming F. Lin regarding sewer backup problems at his
property located at 3008 Mistletoe Ave.
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 2
Attachment number 1Page 2 of 2
Attachment number 2Page 1 of 2
Attachment number 2Page 2 of 2
Attachment number 3Page 1 of 4
Attachment number 3Page 2 of 4
Attachment number 3Page 3 of 4
Attachment number 3Page 4 of 4
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Rescind the Award of a Contract to CH2MHill for the Evaluation and Assessment of the Deans Bridge Road Landfill
Gas Collection and Control System.
Department:Solid Waste
Caption:Rescind the award of a contract to CH2MHill for the Evaluation and
Assessment of the Deans Bridge Road Landfill Gas Collection and Control
System.
Background:In early 2008, the Solid Waste Department purchased the landfill gas
collection and control system from LandGas of Georgia. Since that time,
the Solid Waste Department has maintained the operation of the gas
collection and control system within the guidelines of the Georgia
Environmental Protection Division. Because the Solid Waste Facility is
continuously expanding due to the amount of trash buried on a daily basis,
the facility was required to expand the gas collection system in early 2008 to
include some additional gas extraction wells, sumps, and cleanouts in order
to maintain the necessary gas extraction throughout the older landfill cells.
Further, the Solid Waste Facility currently has a customer that uses the
landfill gas to fuel its operations. The Unimin Facility in Hephzibah uses the
landfill gas in its kilns to dry the kaolin that is mined at the facility. This
direct use customer currently accepts all of the landfill gas that is sent
through the pipline to their facility. As the facility moves
into 2009, and additional landfill cells are constructed, expansion of the
current gas extraction system will be required. As such, and as the gas
collection system is expanded, the system itself will need to be evaluated in
order to ensure that first, Augusta remains in environmental compliance, and
secondly, that the gas that is available is used efficiently.
Analysis:Since the purchase and of the gas collection and control system in early
2008, the Augusta Solid Waste Facility has been operating the system to the
best of its ability; however, with the expansion of the landfill cells, the gas
collection system will also require expansion. With this in mind, the Solid
Waste Facility placed a Request or Qualifications for a Landfill Gas
Consultant. There were two responses to the RFQ – Siemens and
CH2MHill. After evaluation of the qualifications, presentations by the
respondents, and further discussion with the Augusta Commission, it was
determined that the appropriate plan of action would be to split the award
into two phases. Phase One would be an evaluation and assessment of the
current system and provide recommendations for upgrades and expansion
appropriate for future uses of the landfill gas. Phase One was awarded to
CH2MHill. However, during contract negotiations, CH2MHill and Augusta
could not agree on certain contract terms. Augusta and CH2MHill have
attempted to negotiate for over two months, and since no resolution can be
made, it is Augusta’s decision to simply rescind the contract award at this
time.
Cover Memo
Financial Impact:Savings of $350,000.00 that would have been paid for the study.
Alternatives:1. Rescind the contract 2. Do not rescind the contract
Recommendation:Recommend rescinding the contract.
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Right of Way and easement Dennis Stanfield
Department:Attorney
Caption:Motion to approve an Option for Right-of-Way between Dennis Stanfield as
owner, and Augusta, Georgia, as optionee, in connection with the Alexander
Drive Project, consisting of 0.217 acre or 9,439.94 square feet in fee and
0.062 acre or 2,715.26 square feet of permanent construction and
maintenance easement at 1078 Alexander Drive for a total purchase price of
$73,900.00.
Background:The property owners have agreed to convey the right-of-way to Augusta,
Georgia for the Alexander Drive Project after discussions with the
Engineering Department. Condemnation proceedings for this property had
already began but was stopped upon the owners and the City reaching a
mutually acceptable agreement. A deposit of $58,000 deposited into the
Court’s registry will be retrieved and the remaining amount of $15,900.00
will be charged to the project budget.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase are within the budget for this project.
Alternatives:Deny the motion.
Recommendation:Approve the motion
Funds are Available in
the Following
Accounts:
Alexander Drive Project 323-04-1110-5411120 296823215–5411120
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 5
Attachment number 1Page 2 of 5
Attachment number 1Page 3 of 5
Attachment number 1Page 4 of 5
Attachment number 1Page 5 of 5
Engineering Services Committee Meeting
2/11/2009 12:45 PM
ROW and easement Washington Walkers LLC Alexander Drive Project
Department:Attorney
Caption:Motion to approve an Option for Right-of-Way between Washington
Walkers, LLC. as owners, and Augusta, Georgia, as optionee, in connection
with the Alexander Drive Project, consisting of 0.068 acre or 2,966.42
square feet in fee and 0.091 acre or 3,946.99 square feet of permanent
construction and maintenance easement. Also granted is one temporary
driveway easement at the referenced property located at 2805 Alexander
Drive. The total purchase price is $78,500.00.
Background:The property owners have agreed to convey the right-of-way to Augusta,
Georgia for the Alexander Drive Project.
Analysis:The purchase of the referenced property is necessary for the project.
Financial Impact:The costs necessary for this purchase are within the budget for this project.
Alternatives:Deny the motion.
Recommendation:Approve the motion.
Funds are Available in
the Following
Accounts:
Alexander Drive Project 323-04-1110-5411120 296823215–5411120
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4
Engineering Services Committee Meeting
2/11/2009 12:45 PM
Talcott Street Abandonment
Department:Attorney
Caption:Motion to approve a Resolution removing Talcott Street as described in the
plat previously recorded in Book 1, pages 950-951 from the City’s road
system after having met all applicable requirements of Georgia Law for the
removal of a county roadway.
Background:The removal of Talcott Street from the City’s road system is necessary for
the construction of the already approved project known as the
“JudicialCenter.”
Analysis:All applicable Georgia Laws concerning the removal of a county roadway
have been met.
Financial Impact:None. Augusta, Georgia will retain ownership of the property.
Alternatives:None practical if project is to proceed as scheduled.
Recommendation:Approve the Resolution confirming that Talcott Street is no longer a part of
the City’s road system.
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Attachment number 1Page 1 of 4
Attachment number 1Page 2 of 4
Attachment number 1Page 3 of 4
Attachment number 1Page 4 of 4