HomeMy WebLinkAbout2009-01-12-Meeting Agenda
Engineering Services Committee Meeting Committee Room- 1/12/2009- 1:30 PM
ENGINEERING SERVICES
1. Motion to award bid to L-J, Inc., (Low Bidder) in the amount of $123,950
for the removal of 520' x 60" failed corrugated metal pipe (CMP). The
failed CMP will be replaced with HDPE. Request that this project be
approved under emergency conditions due to the enormous cave-in that
has occurred. Contractor has been given a "Notice to Proceed" under
emergency conditions.
Attachments
2. Motion to authorize condemnation to acquire title of a portion of property
for a right-of-way consisting of 8312.22 square feet, a permanent
construction easement of 14406.26 square feet, site improvements (asphalt,
concrete and light pole) and cost to repair landscaping, parking and
damages to sign for the Alexander Drive Project. A temporary driveway
easement is necessary. The total appraised value is $407,200.00. Project
Parcel 1 (Tax Map 013-3, Parcel 011-03), 2745 Washington Road.
Attachments
3. Provide authorization to Potts Construction Company to award Bid
Package #3, in the amount of $7,102,179.00, which includes Building
Foundations and Concrete Frame for the new Judicial Center.
Attachments
4. Approve proposal from Graves Engineering, Inc. for Special Inspections
and Construction Materials Testing Services in conjunction with the new
Judicial Center.
Attachments
5. Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction
with the new Judicial Center, reducing their Role and Fee to Provide for
Local Participation.
Attachments
6. Consider selection of the courtrooms on the second floor of the Municipal
Building as a new location for the Commission Chambers.
Attachments
7. Motion to approve a Deed of Easement Dedication, from Augusta, Georgia
to the Augusta Utilities Department, across eleven properties within the
green space corridor of Butler Creek off Phinizy Road and between Mike
Padgett Highway and Peach Orchard Road.
Attachments
8. Approve design contract to James G. Swift & Associates in the amount of
$101,300.00 for the Fort Gordon Replacement of the Water Distribution
Attachments
System in the vicinity of Eisenhower Hospital.
9. Approve an amount of $30,000.00 to provide construction materials for
Eisenhower Emergency Driveway. Funding is available in SPLOST Phase
2 Recapture Account number 326-041110-288811333 as requested by the
Engineering Department.
Attachments
10. Receive Engineering Department Update Presentation and approve Phase
II of the Engineering Department Reorganization to provide a more
efficient structure and increase productivity.
Attachments
11. Discussion with representatives of CSX Railroad regarding the closing of
Foster Lane. (Requested by the Administrator)
Attachments
12. Approve relocation of the "Lady Justice" statue behind the Municipal
Building to the new Judicial Center.
Attachments
13. Approve CPB #323-041110-296823665 Change Number Four in the
amount of $4,426,497.96 with funding of $1,190,849.00 from SPLOST
Phase III, and $215,649.00 from SPLOST Phase III for Project
Construction. Also approve award of Construction Contract to Mabus
Brothers Construction, Co., Inc. in the amount of $4,426,497.96 for the
Morgan Road Improvement Project, subject to receipt of a detailed project
schedule, a contractor’s project team approved by the Engineering
Department, a traffic control plan, a staging plan, a detail plan and method
approved by the Engineering Department for constructing the proposed
Concrete Box Culvert, signed contract(s), and proper bonds.
Attachments
14. Motion to approve CSX-617059 Encroachment Agreement between CSX
Transportation, Inc. and Augusta, Georgia.
Attachments
15. Motion to approve two-year lease (with option to renew two additional
years) for 360 Bay Street for continued use of Utilities Operations at this
location.
Attachments
16. Motion to grant and convey to Georgia Power an easement for installation
of an underground electrical distribution line through property owned by
the City at Fenwick Street, Tenth Street, Talcot St. and James Brown Blvd.
in relation to Augusta’s Judicial Center project for a nominal value of
$10.00.
Attachments
17. Discuss Regency Mall. (Requested by Commissioner Smith)
Attachments
18. Authorize the Engineering Department to approve Supplemental
Agreement Number Four and Change Number Five with Jordan, Jones &
Goulding (JJG) in the amount of $142,177 which will allow the erosion
Attachments
www.augustaga.gov
control plans to be updated in accordance with the State of Georgia EPD
guidelines that became effective August 1, 2008, for adjustments to the
bridge foundation investigation schedule and fee, and for the addition of
Underground Storage Tank/Hazardous Waste Site investigations for the
Windsor Spring Road improvement projects, phase IV & V, CPB #323-
04-299823766 & 323-04-299823786. Funds are available in
SPLOST Phase III in the Windsor Spring Road Phase IV project right of
way account. Funds from the Phase IV project right of way account will
be transferred in the amount of $71,088.50 to each project engineering
account
19. Motion to approve a resolution to send to the Georgia Department of
Transportation (GDOT) to support the realignment of Barton Chapel Road
to the east so that it will be aligned opposite existing Augusta West
Parkway and rescinds the resolution adopted June 19, 2001 which opposed
the realignment of Augusta West Parkway and Barton Chapel Road as part
of the project to improve Wrightsboro Road from Jimmie Dyess Parkway
to I-520, project number 323-04-296823309.
Attachments
Engineering Services Committee Meeting
1/12/2009 1:30 PM
1811 Sibley Road Pipe Replacement
Department:Public Services Department-Maintenance Division
Caption:Motion to award bid to L-J, Inc., (Low Bidder) in the amount of $123,950
for the removal of 520' x 60" failed corrugated metal pipe (CMP). The
failed CMP will be replaced with HDPE. Request that this project be
approved under emergency conditions due to the enormous cave-in that has
occurred. Contractor has been given a "Notice to Proceed" under
emergency conditions.
Background:The failed CMP has suffered an enormous cave-in causing a void in the
parking area of approximately 15' x 5'x 6'.
Analysis:Without immediate attention, the failed 60" pipe will continue to deteriorate
causing a larger void in the asphalt and creating further hazards to residents
in that area.
Financial Impact:Funds are available in SPLOST IV, Grading and Drainage.
Alternatives:1. Award bid to L-J, Inc., (Low Bidder) in the amount of $123,950 for the
removal of 520' x 60" failed corrugated metal pipe (CMP). The failed CMP
will be replaced with HDPE. Request that this project be approved under
emergency conditions due to the enormous cave-in that has occurred.
Contractor has been given a "Notice to Proceed" under emergency
conditions.
Recommendation:#1. Award bid to L-J, Inc., (Low Bidder) in the amount of $123,950 for the
removal of 520' x 60" failed corrugated metal pipe (CMP). The failed CMP
will be replaced with HDPE. Request that this project be approved under
emergency conditions due to the enormous cave-in that has occurred.
Contractor has been given a "Notice to Proceed" under emergency
conditions.
Funds are Available in
the Following
Accounts:
Funds are available in Account #324-04-1110/201824021
REVIEWED AND APPROVED BY:
Finance.
Cover Memo
Item # 1
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 1
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Agenda Item Condemnation National Retail Services
Department:Attorney
Caption:Motion to authorize condemnation to acquire title of a portion of property
for a right-of-way consisting of 8312.22 square feet, a permanent
construction easement of 14406.26 square feet, site improvements (asphalt,
concrete and light pole) and cost to repair landscaping, parking and damages
to sign for the Alexander Drive Project. A temporary driveway easement is
necessary. The total appraised value is $407,200.00. Project Parcel 1 (Tax
Map 013-3, Parcel 011-03), 2745 Washington Road.
Background:The City has been unable to reach an agreement with the property owners.
In order to proceed and avoid further delays, it is necessary to condemn a
portion of subject property as described above.
Analysis:Condemnation is necessary in order to acquire the required property.
Financial Impact:The necessary costs will be covered under the project budget.
Alternatives:Deny condemnation.
Recommendation:Approve condemnation
Funds are Available in
the Following
Accounts:
323041110 - 5411120 296823215 - 5411120
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 2
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Approve Bid Package 3 for Judicial Center
Department:Public Services Department - Facilities Management Division
Caption:Provide authorization to Potts Construction Company to award Bid Package
#3, in the amount of $7,102,179.00, which includes Building Foundations
and Concrete Frame for the new Judicial Center.
Background:Potts Construction was selected under RFQ 07-180 as the Judicial Center
Project’s Construction Manager at Risk. The Design Team, led by Turner
Associates, completed the concrete frame bid documents in November, and
bids were accepted and reviewed by Potts, under the observation of the
Procurement Department.
Analysis:The following is the lowest responsive, responsible bidder, as determined by
Potts Construction to perform the work: Foundations and Concrete Frame
Carter Concrete 1960 Parker Court Suite C Stone Mountain, GA 30087 The
Scope of Work includes Building Foundations and Concrete Frame, and is
within the budgeted amount that was estimated for this phase of the work.
Potts Construction, in conjunction with the Design and Program
Management Team, will provide oversight during this and subsequent
phases of the project. Proceeding with this work now will allow construction
to proceed in an expedited fashion, leading to quicker completion of the new
Judicial Center.
Financial Impact:The amount for Bid Package #3 is a component of the Guaranteed
Maximum Price (GMP), which is scheduled to be established and approved
in February, 2009. The total GMP is currently budgeted to not exceed
$48.5M.
Alternatives:1. Provide authorization to Potts Construction Company to award Bid
Package #3, in the amount of $7,102,179.00, which includes Building
Foundations and Concrete Frame for the Judicial Center, thus facilitating
continuation of construction of the new Judicial Center. 2. Wait until the
Guaranteed Maximum Price is established in February 2009, and delay the
completion of the facility by three (3) months and face potential price
increases.
Recommendation:#1. Provide authorization to Potts Construction Company to award Bid
Package #3, in the amount of $7,102,179.00, which includes Building
Foundations and Concrete Frame for the Judicial Center, thus facilitating
continuation of construction of the new Judicial Center.
Funds are Available in
Cover Memo
Item # 3
the Following
Accounts:
FUNDS ARE AVAILABLE IN ACCOUNT: Judicial Center: Account
#324-05-1120/201150500
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 3
Attachment number 1
Page 1 of 28
Item # 3
Augusta
Augusta
Augusta
Augusta
Page 1 of 3
AJC - Bid Package 03 12/10/08 9:14 AM
Schedule "A" Attachment "A"
Augusta-Richmond County Judicial Center - 29
Bid Package 03 - Concrete Super Structure
Project name AJC - Bid Package 03
Schedule "A" Attachment "A"
Augusta
GA
Estimator WSS/JGS/JCB/SWH
Bid date 12/10/2008 2:00 PM
Report format Sorted by 'Group phase/Phase'
'Detail' summary
Allocate addons
Print item notes
Item # 3
Page 2 of 3
AJC - Bid Package 03 12/10/08 9:14 AM
Schedule "A" Attachment "A"
Item Description Takeoff Qty
Labor
Unit Cost Amount
Material
Unit Cost Amount
Subcontract
Unit Cost Amount Name
Total
Unit Cost Amount
03000.0 CONCRETE
03310.A Structural Concrete
----Bid Package 03 - Concrete Super Structure Subcontractor 1.00 lsum 6,793,093.00 /lsum 6,793,093 6,793,093.00 /lsum 6,793,093
Structural Concrete
182,668.00 sqft
37.19 /sqft 6,793,093 37.19 /sqft 6,793,093
CONCRETE
182,668.00 sqft
0 0 37.19 /sqft 6,793,093 37.19 /sqft 6,793,093
Item # 3
Page 3 of 3
AJC - Bid Package 03 12/10/08 9:14 AM
Schedule "A" Attachment "A"
Estimate Totals
Description Amount Totals Hours Rate Cost Basis Cost per Unit
Labor
Material
Subcontract 6,793,093
Equipment
Other
6,793,093 6,793,093
Sub Bonds 135,862 2.000 %C
135,862 6,928,955
CM/GC Contingency 173,224 2.500 %T
173,224 7,102,179
Total 7,102,179
Item # 3
Date: 12/10/2008
Sht No.s Drawing Name ISSUE DATE ISSUE DATE Rev 1 Rev 2 TPC Recv'd
Stamp Date
A0-0 COVER SHEET 11-05-08 Concrete Frame Package Nov 06 2008
A1.1 ARCHITECTURAL SITE PLAN 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
ALS1.1 FIRST FLOOR LIFE SAFETY PLAN 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
ALS1.2 SECOND FLOOR LIFE SAFETY PLAN 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
ALS1.3 THIRD FLOOR LIFE SAFETY PLAN 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
ALS1.4 FOURTH FLOOR LIFE SAFETY PLAN 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
A2.1 OVERALL FIRST FLOOR PLAN 9/29/08 30% PROGRESS SET 11/5/08 50% PROGRESS SET Nov 06 2008
A2.2 OVERALL SECOND FLOOR PLAN 9/29/08 30% PROGRESS SET 11/5/08 50% PROGRESS SET Nov 06 2008
A2.3 OVERALL THIRD FLOOR PLAN 9/29/08 30% PROGRESS SET 11/5/08 50% PROGRESS SET Nov 06 2008
A2.4 OVERALL FOURTH FLOOR PLAN 9/29/08 30% PROGRESS SET 11/5/08 50% PROGRESS SET Nov 06 2008
A2.5 OVERALL ROOF PLAN 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
A4.1 EXTERIOR ELEVATIONS 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
EXHIBIT B-3 - BID PACKAGE THREE - SCHEDULE "A" - ATTACHMENT "B"
CONTRACT DOCUMENT LIST
Project Name: Augusta-Richmond County Judicial Center
A4.1 EXTERIOR ELEVATIONS 9 29 08 CDs For Information Only 11 05 08 CDs For Information Only Nov 06 2008
A4.2 EXTERIOR ELEVATIONS 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
A4.5 BUILDING SECTIONS 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
A4.6 BUILDING SECTIONS 9-29-08 CDs For Information Only 11-05-08 CDs For Information Only Nov 06 2008
S0.0 STRUCTURAL NOTES 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.1 STRUCTURAL NOTES & LEGEND 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.2 FIRST LEVEL LOADING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.3 SECOND LEVEL LOADING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.4 THIRD LEVEL LOADING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.5 FOURTH LEVEL LOADING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.6 FIRST LEVEL EDGE OF SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.7 SECOND LEVEL EDGE OF SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.8 THIRD LEVEL EDGE OF SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.9 FOURTH LEVEL EDGE OF SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S0.10 FIFTH LEVEL EDGE OF SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.0 PILE CAP LAYOUT PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.1 PILE CAP LAYOUT PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.2 PILE CAP LAYOUT PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.3 PILE CAP LAYOUT PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.4 FIRST LEVEL SLAB & GRADE BEAM LAYOUT PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.5 FIRST LEVEL SLAB & GRADE BEAM LAYOUT PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S1.6 FIRST LEVEL SLAB & GRADE BEAM LAYOUT PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
Page 1 of 4
Item # 3
Date: 12/10/2008
EXHIBIT B-3 - BID PACKAGE THREE - SCHEDULE "A" - ATTACHMENT "B"
CONTRACT DOCUMENT LIST
Project Name: Augusta-Richmond County Judicial Center
S1.7 FIRST LEVEL SLAB & GRADE BEAM LAYOUT PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.0 SECOND LEVEL FRAMING PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.1 SECOND LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.2 SECOND LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.3 SECOND LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.4 SECOND LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.5 SECOND LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.6 SECOND LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S2.7 SECOND LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.0 THIRD LEVEL FRAMING PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.1 THIRD LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.2 THIRD LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.3 THIRD LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.4 THIRD LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008S3.4 THIRD LEVEL SLAB PLAN 11 05 2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.5 THIRD LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.6 THIRD LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S3.7 THIRD LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S4.0 FOURTH LEVEL FRAMING PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S4.1 FOURTH LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S4.2 FOURTH LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S4.3 FOURTH LEVEL SLAB PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S4.4 FOURTH LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S4.5 FOURTH LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S5.0 FIFTH LEVEL FRAMING PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S5.1 FIFTH LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S5.2 FIFTH LEVEL FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S5.3 FIFTH LEVEL SLAB PLAN OVERALL 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S5.4 FIFTH LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S5.5 FIFTH LEVEL SLAB PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S6.0 TOWER FRAMING PLAN 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.0 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.1 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.2 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.3 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.4 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
Page 2 of 4
Item # 3
Date: 12/10/2008
EXHIBIT B-3 - BID PACKAGE THREE - SCHEDULE "A" - ATTACHMENT "B"
CONTRACT DOCUMENT LIST
Project Name: Augusta-Richmond County Judicial Center
S7.5 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.6 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.7 BEAM SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S7.8 COLUMN SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 07 2008
S7.9 COLUMN SCHEDULE AND DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 07 2008
S8.0 FOUNDATION DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S8.1 FOUNDATION DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S9.0 MASONRY SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S10.0 STEEL SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S11.0 CONCRETE FRAME SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S11.1 CONCRETE FRAME SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S11.2 CONCRETE FRAME SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S11.3 CONCRETE FRAME SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S11.4 CONCRETE FRAME SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008S11.4 CONCRETE FRAME SECTIONS & DETAILS 11 05 2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S11.5 CONCRETE FRAME SECTIONS & DETAILS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S12.0 ELEVATOR PLANS, DETAILS, & SECTIONS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
S13.0 STAIR PLANS, DETAILS & SECTIONS 11-05-2008 Concrete Frame Bid & Permit Docs.Nov 06 2008
End of Drawings
Spec.Specification Name Original Rev 1 Rev 2 Rev 3 TPC Recv'd
Section Date Stamp Date
COVER Concrete Frame Bid Package - November 5, 2008 Nov 07 2008
00 01 05 CERTIFICATIONS PAGE 05 Nov 2008 Nov 07 2008
00 01 10 TABLE OF CONTENTS issued - November 5, 2008 Nov 07 2008
00 72 00 GENERAL CONDITIONS issued - September 15, 2008 Nov 07 2008
01 00 10 PROJECT DIRECTORY issued - September 15, 2008 Nov 07 2008
01 22 00 UNIT PRICES issued - September 15, 2008 Nov 07 2008
01 25 13 PRODUCT SUBSTITUTION PROCEDURES issued - September 15, 2008 Nov 07 2008
01 29 00 PAYMENT PROCEDURES issued - September 15, 2008 Nov 07 2008
01 29 73 SCHEDULE OF VALUES issued - September 15, 2008 Nov 07 2008
01 31 13 PROJECT COORDINATION issued - September 15, 2008 Nov 07 2008
01 31 19 PROJECT MEETINGS issued - September 15, 2008 Nov 07 2008
01 32 16 CONSTRUCTION PROGRESS SCHEDULES issued - September 15, 2008 Nov 07 2008
01 32 33 PHOTOGRAPHIC DOCUMENTATION July 8, 2008 Nov 07 2008
01 33 00 SUBMITTAL PROCEDURES issued - September 15, 2008 Nov 07 2008
01 41 14 SPECIAL INSPECTIONS issued - September 15, 2008 Nov 07 2008
01 45 29 TESTING LABORATORY SERVICES issued - September 15, 2008 Nov 07 2008
01 50 00 TEMPORARY FACILITIES AND CONTROLS issued - September 15, 2008 Nov 07 2008
Page 3 of 4
Item # 3
Date: 12/10/2008
EXHIBIT B-3 - BID PACKAGE THREE - SCHEDULE "A" - ATTACHMENT "B"
CONTRACT DOCUMENT LIST
Project Name: Augusta-Richmond County Judicial Center
01 65 00 PRODUCT DELIVERY, STORAGE, AND HANDLING issued - September 15, 2008 Nov 07 2008
01 73 29 CUTTING AND PATCHING issued - November 5, 2008 Nov 07 2008
01 74 00 CLEANING AND WASTE MANAGEMENT issued - September 15, 2008 Nov 07 2008
01 78 00 CLOSEOUT SUBMITTALS issued - September 15, 2008 Nov 07 2008
01 78 23.16 MAINTENANCE DATA issued - September 15, 2008 Nov 07 2008
01 78 34 WARRANTIES AND BONDS issued - November 5, 2008 Nov 07 2008
01 78 39 PROJECT RECORD DOCUMENTS issued - September 15, 2008 Nov 07 2008
02 30 00 SUBSURFACE INVESTIGATION issued - September 15, 2008 Nov 07 2008
03 06 30 SCHEDULES FOR CAST-IN-PLACE CONCRETE issued - November 5, 2008 Nov 07 2008
03 30 00 CAST-IN-PLACE CONCRETE November 5, 2008 Nov 07 2008
03 35 00 CONCRETE FINISHING issued - November 5, 2008 Nov 07 2008
03 38 16 UNBONDED POST TENSIONED CONCRETE November 5, 2008 Nov 07 2008
07 16 16 CRYSTALLINE WATERPROOFING issued - November 5, 2008 Nov 07 2008
07 26 00.13 VAPOR RETARDERS issued - November 5, 2008 Nov 07 2008
07 26 00.16 VAPOR BARRIERS issued - November 5, 2008 Nov 07 2008
End of SpecificationsEnd of Specifications
Page 4 of 4
Item # 3
EXHIBITB
EXHIBITB
EXHIBITB
EXHIBITB
EXHIBITB
EXHIBITB
EXHIBITB
Page 1 of 6
AJC - Tracking Budget Est 12/10/08 8:32 AM
B-3 Schedule "A" Attachment"D"
Augusta Richmond County Judicial Center - 30
Tracking Budget Estimate at Bid Package 03 - Concrete Superstructure
Exhibit B-3 Schedule "A" Attachment "D"
Project name AJC - Tracking Budget Est
B-3 Schedule "A" Attachment"D"
Augusta
GA
Estimator WSS/JGS/JCB/SWH
Bid date 12/10/2008 2:00 PM
Report format Sorted by 'Group phase/Phase'
'Phase' summary
Allocate addons
Item # 3
Page 2 of 6
AJC - Tracking Budget Est 12/10/08 8:32 AM
B-3 Schedule "A" Attachment"D"
Description Quantity
Labor
Unit Cost Amount
Material
Unit Cost Amount
Subcontract
Unit Cost Amount
Total
Unit Cost Amount
02000.0 SITE CONSTRUCTION
02060.0 Site Demolition 182,668.00 sqft
02080.0 Hazardous Material Abate 182,668.00 sqft
02105.0 Site Engineering 182,668.00 sqft 0.092/sqft 16,720 0.092/sqft 16,720
02210.0 Site Grading 182,668.00 sqft 3.86 /sqft 704,621 3.86 /sqft 704,621
02211.0 Finish Site Grading/Bobca 182,668.00 sqft 0.103/sqft 18,875 0.103/sqft 18,875
02215.0 Erosion Control 182,668.00 sqft
02280.0 Soil Treatment 182,668.00 sqft 0.031/sqft 5,580 0.031/sqft 5,580
02370.0 Bored/Augered Piles 182,668.00 sqft 4.68 /sqft 854,842 4.68 /sqft 854,842
02510.0 Asphaltic Concrete Paving 182,668.00 sqft 3.05 /sqft 556,414 3.05 /sqft 556,414
02515.0 Unit Pavers 182,668.00 sqft 0.50 /sqft 90,381 0.50 /sqft 90,381
02521.0 Concrete Curb & Gutter 182,668.00 sqft 0.74 /sqft 135,166 0.74 /sqft 135,166
02522.0 Walks & Pads 182,668.00 sqft 0.22 /sqft 39,909 0.384/sqft 70,075 0.602/sqft 109,984
02580.0 Pavement Marking 182,668.00 sqft 0.06 /sqft 10,719 0.06 /sqft 10,719
02660.0 Water Distribution 182,668.00 sqft
02685.0 Gas Distribution Systems 182,668.00 sqft
02710.0 Subdrainage Systems 182,668.00 sqft
02720.0 Storm Sewerage 182,668.00 sqft
02730.0 Sanitary Sewer 182,668.00 sqft
02785.0 Electrical Power Transmis 182,668.00 sqft
02790.0 Site Commun. Conduits 182,668.00 sqft 0.093/sqft 16,936 0.093/sqft 16,936
02801.0 Modular Retaining Walls 182,668.00 sqft
02830.0 Fences 182,668.00 sqft 0.19 /sqft 34,330 0.19 /sqft 34,330
02870.0 Site & Street Furnishings 182,668.00 sqft 0.304/sqft 55,496 0.14 /sqft 25,000 0.441/sqft 80,496
02900.0 Landscaping 182,668.00 sqft 1.06 /sqft 193,418 1.06 /sqft 193,418
SITE CONSTRUCTION
182,668.00 sqft
0.63 /sqft 114,279 14.86 /sqft 2,714,202 15.484/sqft 2,828,481
03000.0 CONCRETE
03210.0 Reinforcing Steel 182,668.00 sqft 0.59 /sqft 106,929 0.59 /sqft 106,929
03300.0 Cast in Place Concrete 182,668.00 sqft 0.04 /sqft 7,348 0.06 /sqft 10,605 0.10 /sqft 17,953
03305.0 Concrete Pumping 182,668.00 sqft 0.01 /sqft 905 0.01 /sqft 905
03310.A Structural Concrete 182,668.00 sqft 37.19 /sqft 6,793,093 37.19 /sqft 6,793,093
CONCRETE
182,668.00 sqft
0.63 /sqft 114,277 37.251/sqft 6,804,603 37.88 /sqft 6,918,880
04000.0 MASONRY
04200.0 Unit Masonry 182,668.00 sqft 3.20 /sqft 584,335 6.632/sqft 1,211,409 9.831/sqft 1,795,744
04200.2 Unit Masonry - CMU Walls 182,668.00 sqft 1.07 /sqft 195,076 0.944/sqft 172,461 2.012/sqft 367,537
04400.0 Stone 182,668.00 sqft 0.922/sqft 168,492 0.922/sqft 168,492
MASONRY
182,668.00 sqft
4.27 /sqft 779,411 8.50 /sqft 1,552,362 12.77 /sqft 2,331,774
05000.0 METALS
05120.0 Structural Steel 182,668.00 sqft 0.92 /sqft 168,000 0.92 /sqft 168,000
05160.0 Framing System/Pre-Engine 182,668.00 sqft
05720.0 Ornamental Handrails Rail 182,668.00 sqft 0.67 /sqft 122,400 0.67 /sqft 122,400
METALS
182,668.00 sqft
1.59 /sqft 290,400 1.59 /sqft 290,400
06000.0 WOOD AND PLASTICS
06050.0 Fasteners & Adhesives 182,668.00 sqft 0.091/sqft 16,614 0.091/sqft 16,614
06100.0 Rough Carpentry 182,668.00 sqft 0.52 /sqft 94,457 0.193/sqft 35,182 0.71 /sqft 129,639
Item # 3
Page 3 of 6
AJC - Tracking Budget Est 12/10/08 8:32 AM
B-3 Schedule "A" Attachment"D"
Description Quantity
Labor
Unit Cost Amount
Material
Unit Cost Amount
Subcontract
Unit Cost Amount
Total
Unit Cost Amount
06220.0 Millwork 182,668.00 sqft 16.38 /sqft 2,991,265 16.38 /sqft 2,991,265
06240.0 Laminates 182,668.00 sqft 1.27 /sqft 231,629 1.27 /sqft 231,629
06450.0 Standing & Running Trim 182,668.00 sqft 0.39 /sqft 70,648 0.39 /sqft 70,648
06600.0 GFRC Fabrications 182,668.00 sqft 0.894/sqft 163,255 1.74 /sqft 317,080 2.63 /sqft 480,335
WOOD AND PLASTICS
182,668.00 sqft
0.52 /sqft 94,457 1.18 /sqft 215,051 19.77 /sqft 3,610,622 21.46 /sqft 3,920,130
4,160.00 Labor hours
07000.0 THERMAL AND MOISTURE PROT
07100.0 Waterproofing 182,668.00 sqft 0.073/sqft 13,389 0.073/sqft 13,389
07150.0 Dampproofing 182,668.00 sqft 0.044/sqft 8,077 0.044/sqft 8,077
07240.0 Stucco Soffits 182,668.00 sqft 0.182/sqft 33,162 0.182/sqft 33,162
07250.0 Fireproofing 182,668.00 sqft 0.192/sqft 35,037 0.192/sqft 35,037
07510.0 Modified Bitumen Roofing 182,668.00 sqft 7.02 /sqft 1,282,213 7.02 /sqft 1,282,213
07610.0 Metal Roofing 182,668.00 sqft 2.013/sqft 367,797 2.013/sqft 367,797
07920.0 Sealants & Caulking 182,668.00 sqft 0.52 /sqft 94,853 0.52 /sqft 94,853
THERMAL AND MOISTURE PROT
182,668.00 sqft
10.043/sqft 1,834,527 10.043/sqft 1,834,527
08000.0 DOORS AND WINDOWS
08001.0 Doors, Frames, & Hardware 182,668.00 sqft 4.422/sqft 807,668 0.824/sqft 150,580 5.25 /sqft 958,248
08360.0 Overhead Doors 182,668.00 sqft 0.771/sqft 140,882 0.771/sqft 140,882
08410.0 Aluminum Entrances & Stor 182,668.00 sqft 5.46 /sqft 996,481 5.46 /sqft 996,481
DOORS AND WINDOWS
182,668.00 sqft
4.422/sqft 807,668 7.051/sqft 1,287,943 11.472/sqft 2,095,611
09000.0 FINISHES
09250.0 Gypsum Wallboard 182,668.00 sqft 16.883/sqft 3,083,909 16.883/sqft 3,083,909
09300.0 Tile 182,668.00 sqft 0.70 /sqft 127,759 0.70 /sqft 127,759
09380.0 Terrazzo 182,668.00 sqft 2.644/sqft 482,901 2.644/sqft 482,901
09525.0 Resilient Flooring 182,668.00 sqft 0.40 /sqft 72,351 0.40 /sqft 72,351
09680.0 Carpet 182,668.00 sqft 2.772/sqft 506,309 2.772/sqft 506,309
09780.0 Floor Treatment 182,668.00 sqft 0.04 /sqft 7,173 0.071/sqft 13,000 0.11 /sqft 20,173
09800.0 Special Coatings 182,668.00 sqft 1.174/sqft 214,375 1.174/sqft 214,375
09900.0 Painting 182,668.00 sqft 1.494/sqft 272,906 1.494/sqft 272,906
09950.0 Wallcovering 182,668.00 sqft 0.43 /sqft 78,280 0.43 /sqft 78,280
FINISHES
182,668.00 sqft
0.04 /sqft 7,173 26.561/sqft 4,851,791 26.60 /sqft 4,858,964
10000.0 SPECIALTIES
10115.0 Marker Boards 182,668.00 sqft 0.02 /sqft 3,427 0.02 /sqft 3,427
10165.0 Toilet Partitions & Acces 182,668.00 sqft 0.67 /sqft 122,385 0.67 /sqft 122,385
10200.0 Louvers & Vents 182,668.00 sqft
10260.0 Wall & Corner Guards 182,668.00 sqft 0.03 /sqft 5,350 0.03 /sqft 5,350
10270.0 Access Flooring 182,668.00 sqft
10350.0 Flagpoles 182,668.00 sqft 0.08 /sqft 13,950 0.08 /sqft 13,950
10440.0 Signage 182,668.00 sqft 0.821/sqft 150,000 0.821/sqft 150,000
10500.0 Lockers 182,668.00 sqft
10520.0 Fire Ext. Cabinets, Acces 182,668.00 sqft 0.03 /sqft 4,711 0.03 /sqft 4,711
10650.0 Operable Partitions 182,668.00 sqft
10850.0 Miscellaneous Specialties 182,668.00 sqft
SPECIALTIES
182,668.00 sqft
0.06 /sqft 10,061 1.59 /sqft 289,762 1.641/sqft 299,823Item # 3
Page 4 of 6
AJC - Tracking Budget Est 12/10/08 8:32 AM
B-3 Schedule "A" Attachment"D"
Description Quantity
Labor
Unit Cost Amount
Material
Unit Cost Amount
Subcontract
Unit Cost Amount
Total
Unit Cost Amount
11000.0 EQUIPMENT
11020.0 Security & Vault Equipmen 182,668.00 sqft
11130.0 Audio Visual Equipment 182,668.00 sqft 0.10 /sqft 18,000 0.10 /sqft 18,000
11190.0 Security and Detention Eq 182,668.00 sqft 6.85 /sqft 1,250,830 6.85 /sqft 1,250,830
11452.0 Residential Appliance 182,668.00 sqft
11900.0 Acoustical Wall Treatment 182,668.00 sqft 0.471/sqft 85,998 0.471/sqft 85,998
EQUIPMENT
182,668.00 sqft
7.42 /sqft 1,354,828 7.42 /sqft 1,354,828
12000.0 FURNISHINGS
12500.0 Window Treatments 182,668.00 sqft 0.09 /sqft 16,485 0.09 /sqft 16,485
12690.0 Entry Mats 182,668.00 sqft 0.023/sqft 4,271 0.022/sqft 3,992 0.05 /sqft 8,263
12700.0 Multiple Seating 182,668.00 sqft 0.692/sqft 126,447 0.692/sqft 126,447
FURNISHINGS
182,668.00 sqft
0.023/sqft 4,271 0.804/sqft 146,924 0.83 /sqft 151,195
13000.0 SPECIAL CONSTRUCTION
13120.0 Division 13 Subcontractor 182,668.00 sqft 0.552/sqft 100,770 0.552/sqft 100,770
SPECIAL CONSTRUCTION
182,668.00 sqft
0.552/sqft 100,770 0.552/sqft 100,770
14000.0 CONVEYING SYSTEMS
14200.0 Elevators 182,668.00 sqft 4.281/sqft 782,000 4.281/sqft 782,000
14400.0 Lifts 182,668.00 sqft
CONVEYING SYSTEMS
182,668.00 sqft
4.281/sqft 782,000 4.281/sqft 782,000
15000.0 MECHANICAL
15300.0 Fire Protection 182,668.00 sqft 3.19 /sqft 582,470 3.19 /sqft 582,470
15400.0 Plumbing 182,668.00 sqft 8.97 /sqft 1,638,219 8.97 /sqft 1,638,219
15500.0 HVAC 182,668.00 sqft 25.02 /sqft 4,569,631 25.02 /sqft 4,569,631
MECHANICAL
182,668.00 sqft
37.173/sqft 6,790,321 37.173/sqft 6,790,321
16000.0 ELECTRICAL
16010.0 Electrical Subcontractor 182,668.00 sqft 18.42 /sqft 3,364,175 18.42 /sqft 3,364,175
16600.0 Special Systems 182,668.00 sqft 1.114/sqft 203,547 1.114/sqft 203,547
16610.0 Fire Alarm System 182,668.00 sqft 1.35 /sqft 246,602 1.35 /sqft 246,602
16700.0 Communication Systems/Aud 182,668.00 sqft 1.97 /sqft 359,074 1.97 /sqft 359,074
ELECTRICAL
182,668.00 sqft
22.85 /sqft 4,173,398 22.85 /sqft 4,173,398
17000.0 MISCELLANEOUS
17100.0 Miscellaneous 182,668.00 sqft
Item # 3
Page 5 of 6
AJC - Tracking Budget Est 12/10/08 8:32 AM
B-3 Schedule "A" Attachment"D"
Description Quantity
Labor
Unit Cost Amount
Material
Unit Cost Amount
Subcontract
Unit Cost Amount
Total
Unit Cost Amount
Item # 3
Page 6 of 6
AJC - Tracking Budget Est 12/10/08 8:32 AM
B-3 Schedule "A" Attachment"D"
Estimate Totals
Description Amount Totals Hours Rate Cost Basis Cost per Unit
Labor 94,457 4,160.000 hrs
Material 2,052,192
Subcontract 36,584,453
Equipment
Other
38,731,102 38,731,102
Sub Bonds 731,689 2.000 %C
731,689 39,462,791
Dtl Design/Market Ctngy 1,309,129 L
1,309,129 40,771,920
Escalation 1,672,362 4.102 %T
1,672,362 42,444,282
CM/GC Contingency 1,061,107 2.500 %T
1,061,107 43,505,389
Lump Sum GC/Fee/Precon 4,994,611 L
4,994,611 48,500,000
Total 48,500,000
Item # 3
AJC Exhibit B-3 - Bid Package Three Page 1 of 3
Schedule "A" Attachment "E"12/10/2008 8:28 AM
Item Description Total
Amount
AJC-30 AJC-27 Variance
02000.0 SITE CONSTRUCTION
02060.0 Site Demolition
02080.0 Hazardous Material Abate
02105.0 Site Engineering 16,720 16,720 0
02210.0 Site Grading 704,621 704,621 0
02211.0 Finish Site Grading/Bobca 17,640 17,640 0
02215.0 Erosion Control
02280.0 Soil Treatment 5,580 5,580 0
02370.0 Bored/Augered Piles 854,842 854,842 0
02510.0 Asphaltic Concrete Paving 556,414 556,414 0
02515.0 Unit Pavers 90,381 90,381 0
02521.0 Concrete Curb & Gutter 135,166 135,166 0
02522.0 Walks & Pads 107,373 107,373 0
02580.0 Pavement Marking 10,719 10,719 0
02660.0 Water Distribution
02685.0 Gas Distribution Systems
02710.0 Subdrainage Systems
02720.0 Storm Sewerage
02730.0 Sanitary Sewer
02785.0 Electrical Power Transmis
02790.0 Site Commun. Conduits 16,936 16,936 0
02801.0 Modular Retaining Walls
02830.0 Fences 34,330 34,330 0
02870.0 Site & Street Furnishings 76,865 76,865 0
02900.0 Landscaping 193,418 193,418 0
SITE CONSTRUCTION 2,821,005 2,821,005 0
03000.0 CONCRETE
03055.0 S.O.G. Pourous Fill 26,975 (26,975)
03210.0 Reinforcing Steel 99,934 201,969 (102,035)
03250.0 Concrete Accessories 27,565 (27,565)
03300.0 Cast in Place Concrete 17,472 505,823 (488,351)
03305.0 Concrete Pumping 905 38,272 (37,366)
03310.A Structural Concrete 6,793,093 5,931,766 861,327
CONCRETE 6,911,404 6,732,369 179,035
04000.0 MASONRY
04200.0 Unit Masonry 1,757,517 1,757,517 0
04200.2 Unit Masonry - CMU Walls 354,775 379,882 (25,107)
04400.0 Stone 168,492 168,492 0
MASONRY 2,280,784 2,305,891 (25,107)
05000.0 METALS
05120.0 Structural Steel 168,000 206,000 (38,000)
05160.0 Framing System/Pre-Engine
05720.0 Ornamental Handrails Rail 122,400 122,400 0
METALS 290,400 328,400 (38,000)
06000.0 WOOD AND PLASTICS
06050.0 Fasteners & Adhesives 15,527 15,527 0
06100.0 Rough Carpentry 127,337 127,337 0
06220.0 Millwork 2,991,265 2,991,265 0
06240.0 Laminates 231,629 231,629 0
06450.0 Standing & Running Trim 70,648 70,648 0
06600.0 GFRC Fabrications 469,655 469,655 0
WOOD AND PLASTICS 3,906,061 3,906,061 0
07000.0 THERMAL AND MOISTURE PROT
07100.0 Waterproofing 13,389 13,389 0
07150.0 Dampproofing 8,077 8,077 0
AJC - 30 TRACKING BUDGET @ BID PACKAGE THREE AJC - 27 TRACKING BUDGET @ BID PACKAGE TWO
Attachment number 1
Page 26 of 28
Item # 3
AJC Exhibit B-3 - Bid Package Three Page 2 of 3
Schedule "A" Attachment "E"12/10/2008 8:28 AM
Item Description Total
Amount
AJC-30 AJC-27 Variance
07240.0 Stucco Soffits 33,162 33,162 0
07250.0 Fireproofing 35,037 35,037 0
07510.0 Modified Bitumen Roofing 1,282,213 1,282,213 0
07610.0 Metal Roofing 367,797 367,797 0
07920.0 Sealants & Caulking 94,853 94,853 0
THERMAL AND MOISTURE PROT 1,834,527 1,834,527 0
08000.0 DOORS AND WINDOWS
08001.0 Doors, Frames, & Hardware 905,410 905,410 0
08360.0 Overhead Doors 140,882 140,882 0
08410.0 Aluminum Entrances & Stor 996,481 996,481 0
DOORS AND WINDOWS 2,042,773 2,042,773 0
09000.0 FINISHES
09250.0 Gypsum Wallboard 3,083,909 3,083,909 0
09300.0 Tile 127,759 127,759 0
09380.0 Terrazzo 482,901 482,901 0
09525.0 Resilient Flooring 72,351 72,351 0
09680.0 Carpet 506,309 506,309 0
09780.0 Floor Treatment 19,704 19,704 0
09800.0 Special Coatings 214,375 214,375 0
09900.0 Painting 272,906 272,906 0
09950.0 Wallcovering 78,280 78,280 0
FINISHES 4,858,494 4,858,494 0
10000.0 SPECIALTIES
10115.0 Marker Boards 3,427 3,427 0
10165.0 Toilet Partitions & Acces 122,385 122,385 0
10200.0 Louvers & Vents
10260.0 Wall & Corner Guards 5,000 5,000 0
10270.0 Access Flooring
10350.0 Flagpoles 13,950 13,950 0
10440.0 Signage 150,000 150,000 0
10500.0 Lockers
10520.0 Fire Ext. Cabinets, Acces 4,403 4,403 0
10650.0 Operable Partitions
10850.0 Miscellaneous Specialties
SPECIALTIES 299,165 299,165 0
11000.0 EQUIPMENT
11020.0 Security & Vault Equipmen
11130.0 Audio Visual Equipment 18,000 18,000 0
11190.0 Security and Detention Eq 1,250,830 1,250,830 0
11452.0 Residential Appliance
11900.0 Acoustical Wall Treatment 85,998 85,998 0
EQUIPMENT 1,354,828 1,354,828 0
12000.0 FURNISHINGS
12500.0 Window Treatments 16,485 16,485 0
12690.0 Entry Mats 7,984 7,984 0
12700.0 Multiple Seating 126,447 126,447 0
FURNISHINGS 150,916 150,916 0
13000.0 SPECIAL CONSTRUCTION
13120.0 Division 13 Subcontractor 100,770 100,770 0
SPECIAL CONSTRUCTION 100,770 100,770 0
14000.0 CONVEYING SYSTEMS
14200.0 Elevators 782,000 782,000 0
14400.0 Lifts
Attachment number 1
Page 27 of 28
Item # 3
AJC Exhibit B-3 - Bid Package Three Page 3 of 3
Schedule "A" Attachment "E"12/10/2008 8:28 AM
Item Description Total
Amount
AJC-30 AJC-27 Variance
CONVEYING SYSTEMS 782,000 782,000 0
15000.0 MECHANICAL
15300.0 Fire Protection 582,470 582,470 0
15400.0 Plumbing 1,638,219 1,638,219 0
15500.0 HVAC 4,569,631 4,569,631 0
MECHANICAL 6,790,321 6,790,321 0
16000.0 ELECTRICAL
16010.0 Electrical Subcontractor 3,364,175 3,364,175 0
16600.0 Special Systems 203,547 203,547 0
16610.0 Fire Alarm System 246,602 246,602 0
16700.0 Communication Systems/Aud 359,074 359,074 0
ELECTRICAL 4,173,398 4,173,398 0
17000.0 MISCELLANEOUS
17100.0 Miscellaneous
Total 38,596,846 38,480,919 115,928
Estimate Totals
Labor 94,457 94,457 0
Material 1,917,936 2,369,479 (451,543)
Subcontract 36,584,453 36,016,983 567,470
Equipment 0 0 0
Other 0 0 0
38,596,846 38,480,919 115,927
Sales Tax 134,256 165,864 (31,608)
38,731,102 38,646,783 84,319
Sub Bonds 731,689 720,340 11,349
39,462,791 39,367,123 95,668
Dtl Design/Market Ctngy 1,309,129 1,309,129 0
40,771,920 40,676,252 95,668
Escalation 1,672,362 1,768,030 (95,668)
42,444,282 42,444,282 0
CM/GC Contingency 1,061,107 1,061,107 0
43,505,389 43,505,389 0
Lump Sum GC/Fee/Precon 4,994,611 4,994,611 0
48,500,000 48,500,000 0
Total 48,500,000 48,500,000 0
Attachment number 1
Page 28 of 28
Item # 3
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Approve Proposal from Graves Engineering for Special Inspections and Construction Materials Testing Services for
the New Judicial Center
Department:Public Services Department - Facilities Management Division
Caption:Approve proposal from Graves Engineering, Inc. for Special Inspections and
Construction Materials Testing Services in conjunction with the new
Judicial Center.
Background:Graves Engineering has performed geotechnical engineering services on the
Judicial Center project since 2003. This proposal will formalize the
agreement with Graves and clarify the scope of work, as well as delineate
the division of work responsibilities between Graves and ATC Associates.
The Judicial Center is scheduled to commence structural fill and foundation
work in January, 2009. As the project’s geotechnical engineer, Graves is
well-positioned to perform the site work and foundations portion of the
work. ATC will retain a leadership role for the special inspections.
Analysis:The quality control enhancements that these “on call” services bring to the
project is required by the jurisdictional Building Code. Graves Engineering
will provide the site work testing and foundations evaluations under a stand-
alone contract, with ATC Associates performing special inspections and
testing on the remaining construction with Graves Engineering acting as
their sub-consultant.
Financial Impact:The contract will establish “not to exceed” amounts based upon the stated
assumptions described in the attached proposal. Actual fees will be
determined by actual quantities of tests/inspections, as determined by field
conditions. The "not to exceed" contract amount for Graves Engineering is
$122,000.00.
Alternatives:1. Approve Proposal from Graves Engineering, Inc. for Special Inspections
and Construction Materials Testing Services in conjunction with the new
Judicial Center. 2. Retain ATC as the sole Materials Testing and Special
Inspections firm, at a cost of $240,257.50.
Recommendation:#1. Approve Proposal from Graves Engineering, Inc. for Special Inspections
and Construction Materials Testing Services in conjunction with the new
Judicial Center.
Funds are Available in
the Following
Accounts:
Funds are Available in Account: #324-05-1120/201150500 Cover Memo
Item # 4
REVIEWED AND APPROVED BY:
Clerk of Commission
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Engineering Services Committee Meeting
1/12/2009 1:30 PM
Approve Revised Proposal from ATC Associates for Special Inspections and Construction Materials Testing Services
for the New Judicial Center
Department:Public Services Department - Facilities Management Division
Caption:Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction with
the new Judicial Center, reducing their Role and Fee to Provide for Local
Participation.
Background:At the July 10, 2008 Commission Meeting, ATC Associates was approved
as the Special Inspections and Construction Materials Testing firm for the
Webster Detention Center, Main Library and the Judicial Center. ATC has
now agreed to a reduction of their fee and work scope for the Judicial Center
Project, thus allowing for participation of a local engineering firm.
Analysis:The project will benefit from the quality control enhancements that these
“on call” services bring to the projects.
Financial Impact:The contract will establish “not to exceed” amounts based upon the stated
assumptions described in the attached proposal. Actual fees will be
determined by actual quantities of tests/inspections, as determined by field
conditions. The "not to exceed" amount of ATC’s Contract will be
$130,697.50.
Alternatives:1. Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction with
the new Judicial Center, reducing their Role and Fee to Provide for Local
Participation. 2. Retain ATC as the sole materials testing and special
inspection firm, at a cost of $240,257.50.
Recommendation:#1. Approve Revised Proposal from ATC Associates, Inc. for Special
Inspections and Construction Materials Testing Services in conjunction with
the new Judicial Center, reducing their Role and Fee to Provide for Local
Participation.
Funds are Available in
the Following
Accounts:
Funds are Available in Account: #324-05-1120/201150500
REVIEWED AND APPROVED BY:
Cover Memo
Item # 5
Clerk of Commission
Cover Memo
Item # 5
1841 West Oak Parkway, Suite F
Marietta, Georgia 30062
www.atcassociates.com
770.427.9456
Fax 770.427.1907
November 18, 2008
Augusta-Richmond County
c/o Heery International
501 Greene Street, Suite 313
Augusta, GA 30901
Attention: Mr. Bob Munger
Re: Budget Estimate to Provide
Special Inspection Services and
Construction Materials Testing
Augusta Richmond County Judicial Center
Augusta, GA
ATC Proposal Number 27105B
Dear Mr. Munger:
ATC Associates is pleased to submit this budget estimate to provide special
inspection and construction materials testing services for this project. We
understand that another firm will provide the soils and earthwork, pile evaluation
and concrete testing for this project. ATC will provide the special inspections for
concrete, reinforcing steel, masonry, structural steel & bolt evaluation, fireproofing
and asphalt pavement.
Our cost estimate was developed based upon our review of preliminary project
plans, specifications and the Master Schedule dated November 7, 2008. We have
estimated a total cost of $130,697.50 for performing special inspection services and
construction materials testing services. Please note that this is a cost estimate and
the cost for our services will be dependent upon the actual quantity of services
scheduled by the General Contractor. Services performed beyond the scope of
work listed will result in additional costs for our services. The actual cost of ATC’s
testing services will be based on the attached unit fee schedule.
If you find this budget estimate acceptable please issue a purchase order so that
we may complete our files. We would request receiving one copy of the project
plans and specifications prior to the start of work.
Attachment number 1
Page 1 of 7
Item # 5
Attachment number 1
Page 2 of 7
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ATC Proposal Number 27105B1 Page 1
AUGUSTA RICHMOND COUNTY
JUDICIAL CENTER
Augusta, Georgia
Scope of Work and Cost Budget
1.0 SPECIAL INSPECTIONS AND CONSTRUCTION MATERIALS
TESTING SERVICES: (Concrete, reinforcing steel, masonry,
structural steel weld & bolt evaluation, fireproofing and asphalt
pavement testing)
1.1 Estimate 35 weeks x 40 hours per week x $55.00 per
hour...................................................................................................$77,000.00
1.2 Estimate 35 weeks x 5 hours per week overtime
average x $55.00 per hour x 1.5.......................................................$14,437.50
1.3 Structural Steel Weld & Bolt Evaluation, estimate
4 weeks x 25 hours per week x $70.00 per hour ...............................$7,000.00
1.4 Materials Engineer for field data review, estimate 35
weeks x 3 hours per week x $75.00 per hour ....................................$7,875.00
1.5 Project Management, field data review, meetings and
consultation, estimate 35 weeks x 1 hour per week x
$135.00 per hour ................................................................................$4,725.00
1.6 Trip Charge, estimate 180 trips x $100.00 per trip...........................$18,000.00
1.7 Laboratory Services
1.7.1. Modified GAB Proctor, estimate 1 x $135.00 per
each............................................................................................$135.00
1.7.2. Mortar Cubes, estimate 15 sets x 3 per set x
$10.00 per each .........................................................................$450.00
1.7.3. Grout Prisms, estimate 15 sets x 3 per set x
$15.00 per each .........................................................................$675.00
1.7.4. Asphalt Marshalls, estimate 1 x $125.00 per
each............................................................................................$125.00
Attachment number 1
Page 3 of 7
Item # 5
ATC Proposal Number 27105B1 Page 2
1.7.5. Asphalt Extraction/Gradation, estimate 1 x
$125.00 per each .......................................................................$125.00
1.7.6. Asphalt Cores, estimate 3 x $25.00 per each..............................$75.00
1.7.7. Asphalt Density Tests, estimate 3 x $25.00 per
each..............................................................................................$75.00
Subtotal ..............................................................................$130,697.50
Attachment number 1
Page 4 of 7
Item # 5
ATC Proposal Number 27105B1 Page 3
SUMMARY
1.0 SPECIAL INSPECTIONS AND CONSTRUCTION
MATERIALS TESTING SERVICES.........................................................$130,672.50
TOTAL......................................................................................................$130,672.50
NOTE: The above budget estimate was prepared based upon the best available
preliminary information. Services required beyond the Scope of Work listed
will result in additional costs for our services. We have assumed a 5 day per
week work schedule with no overtime. The actual cost for our services will
be based on the enclosed unit fee schedule. The attached scope of services
does not include re-tests.
The hourly rates are portal to portal. Overtime rates will be applicable for
services performed outside normal working hours, over 8 hours per day
within this period, and on Saturdays, Sundays and holidays at 1.5 times the
standard hourly rate for technicians. There will be a minimum charge of two
(2) hours per visit for our services.
Attachment number 1
Page 5 of 7
Item # 5
2008
Unit Fee Schedule
CONSTRUCTION MATERIALS TESTING SERVICES
1. Senior Engineering Technician for soil density, trench backfill,
concrete, asphalt and pavement evaluation in accordance with
ASTM standards and Project Specifications.............................................$45.00/hour
2. Engineering Aide for concrete, reinforcing steel placement
observation and masonry inspections in accordance with Project
Specifications.............................................................................................$55.00/hour
3. Project Geotechnical and Materials Engineer for foundation, and
subgrade evaluation and other geotechnical related issues and
report review ..............................................................................................$75.00/hour
4. Senior Registered Engineer for field data review, meetings and
consultation as needed............................................................................$135.00/hour
5. Senior Structural Steel Technician, N.D.E. for non-destructive
structural steel evaluation utilizing ultrasonic, magnetic particle,
dye penetrant, visual and bolt torque testing services in
accordance with project specifications ......................................................$70.00/hour
6. Floor flatness (FF) and levelness (FL) of concrete floors utilizing an
Auto Floor Profiler (DIPSTICK)..................................................................$55.00/hour
7. Senior Roofing Technician, to monitor roofing membrane
installation according to the contract documents and latest industry
standards (If requested) ...........................................................................$55.00/hour
8. Compressive strength testing of concrete cylinders (Plastic molds)...........$8.00/each
9. Compressive strength testing of mortar cubes..........................................$10.00/each
10. Compressive strength testing of grout prisms...........................................$20.00/each
11. Standard soils Proctor (ASTM D698).....................................................$135.00/each
12. Modified soils Proctor (ASTM D1557).................................................... $135.00/each
Attachment number 1
Page 6 of 7
Item # 5
13. Natural Moisture Content (ASTM D2216).................................................$10.00/each
14. Atterberg Limits (ASTM D4318)................................................................$75.00/each
15. Sieve and Hydrometer Analysis (ASTM D422).........................................$75.00/each
16. Asphalt Marshall test ..............................................................................$125.00/each
17. Asphalt extraction / gradation test.......................................................... $125.00/each
18. Asphalt density test....................................................................................$25.00/each
19. Mileage for ATC personnel to and from site...............................................$0.585/mile
20. Trip Charge................................................................................................ $100.00/trip
21. Clerical Services........................................................................................$45.00/hour
22. CADD Services..........................................................................................$35.00/hour
23. Nextel/Radio ........................................................................................... $60.00/month
24. Non-destructive testing equipment rental....................................................$50.00/day
NOTES:
1. Engineering Charges are applicable for time spent in initiating, supervising,
coordinating, closing out projects, evaluating field and laboratory data, report
preparation and review, consultation and site observations.
2. The hourly rates are portal to portal. Overtime rates will be applicable for services
performed outside normal working hours, over 8 hours per day within this period,
and on Saturdays, Sundays and holidays at 1.5 times the standard hourly rate for
technicians.
3. A minimum charge of two hours per visit will be charged for field personnel.
4. The attached unit rate fee schedule is valid through December 31, 2009. There will
be a price escalation of 5% if this project goes past this date.
Attachment number 1
Page 7 of 7
Item # 5
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Consider location of Commission Chambers
Department:Public Services Department - Facilities Management Division
Caption:Consider selection of the courtrooms on the second floor of the Municipal
Building as a new location for the Commission Chambers.
Background:Groundbreaking for the new Judicial Center was held on December 17, 2008
with anticipated completion in roughly two years. When the Judges move, a
significant amount of space in the existing Municipal Building will be
available to relieve overcrowding for the governmental operations that
remain. One of those operations is the Commission Meetings and the need
for increased space to accommodate the public.
Analysis:Attendance at Commission Committee and full Commission Meetings has
increased over the years to the point where both the Committee Room and
Commission Chambers are often overcrowded. This results, not only in an
inconvenience to the citizens, but possible safety issues as well. Conversion
of one of the courtrooms on the second floor of the building to Commission
Chambers would alleviate much of the overcrowding. Furthermore, the
second floor location has a much larger public space outside the room that
would also help reduce the crowding currently experienced. The process of
planning for the Municipal Building after the departure of the Judges is
beginning. This is one of many decisions that will need to be made as this
process progresses.
Financial Impact:The cost would be determined by the amount of work desired.
Alternatives:1. Consider selection of the courtrooms on the second floor of the Municipal
Building as a new location for the Commission Chambers. 2. Select another
location. 3. Stay in the current location
Recommendation:#1. Consider selection of the courtrooms on the second floor of the
Municipal Building as a new location for the Commission Chambers.
Funds are Available in
the Following
Accounts:
None required at this time.
REVIEWED AND APPROVED BY:Cover Memo
Item # 6
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 6
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Deed of Easement Dedication from Augusta, Georgia to the Augusta Utilities Department
Department:Augusta Utilities Department
Caption:Motion to approve a Deed of Easement Dedication, from Augusta, Georgia
to the Augusta Utilities Department, across eleven properties within the
green space corridor of Butler Creek off Phinizy Road and between Mike
Padgett Highway and Peach Orchard Road.
Background:The Augusta Utilities Department is in the process of acquiring easements
for the Butler Creek Interceptor Upgrade - East, Project #60107. This
project will replace the sanitary sewer pipeline, from Plant Messerly to
Lexington Drive. In order to construct the sanitary sewer pipeline, AUD
will need to cross eleven properties owned by Augusta, Georgia. These
properties are part of what will become the trail system between
Meadowbrook Elementary School and Phinizy Swamp Nature Park. They
are managed, under a Conservation Easement, by the Central Savannah
River Land Trust.
Analysis:The eleven properties are owned by Augusta, Georgia, and managed by the
Central Savannah River Land Trust. Construction of the pipeline has been
discussed with the CSRLT, which is joining in the granting of the Deed of
Easement Dedication. Augusta's approval of the Deed of Easement
Dedication is being sought so that the Deed may be recorded in realty
records, thereby creating a record, and history, of the pipeline that is more
easily accessible to the public. Also, since CSRLT has an interest in the
properties, by virtue of the Conservation Easement, it will need to sign a
Deed agreeing to the easements.
Financial Impact:None
Alternatives:Do not approve the Deed of Easement Dedication. Since the properties are
owned by Augusta, Georgia, it is not mandatory that a Deed be recorded.
Information on the sanitary sewer pipeline may be obtained by viewing the
design/as built plans located in the Augusta Utilities Department office. In
this case, a separate Deed of Easement Dedication may be prepared for the
signature of the Central Savannah River Land Trust.
Recommendation:Approve the Deed of Easement Dedication, from Augusta, Georgia, to the
Augusta Utilities Department, across eleven properties within the green
space corridor of Butler Creek off Phinizy Road and between Mike Padgett
Highway and Peach Orchard Road.
Funds are Available in
Cover Memo
Item # 7
the Following
Accounts:511043420-5411120 80360107-5411120
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 7
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Design Contract for Augusta Utilities Department Project Fort Gordon Replacement of the Water Distribution System
in the vicinity of Eisenhower Hospital
Department:Utilities
Caption:Approve design contract to James G. Swift & Associates in the amount of
$101,300.00 for the Fort Gordon Replacement of the Water Distribution
System in the vicinity of Eisenhower Hospital.
Background:The Privatization of Water/Wastewater Utilities contract between Fort
Gordon and Augusta Richmond County was awarded September 2007. The
requirements of the contract include executing Initial Capital Upgrades
(ICU) and Renewal and Replacement (R&R) projects for the water and
wastewater systems throughout the installation of Fort Gordon. One of the
Renewal & Replacement projects is to provide a design to replace 5,700
L.F. of existing asbestos cement (AC) water main and replace it with 10”
ductile iron pipe (DIP), while maintaining water service to the hospital at all
time.
Analysis:Augusta Utilities Department evaluated James G Swift & Associates
proposal for engineering services to design the water main in the vicinity of
Fort Gordon Eisenhower Hospital. The proposal is considered fair and
reasonable to accomplish the project.
Financial Impact:The amount submitted for the design of this project is $101,300.00.These
funds are available from account 507043410-5425110 / 88880102-5425110
Alternatives:1. Reject the award of the engineering contract, which would delay the
design of the project and the installation of the Fort Gordon Replacement to
the Water Distribution System in the vicinity of Eisenhower Hospital. 2.
Award the engineering contract to James G Swift & Associates to design the
Fort Gordon Replacement of the Water Distribution System in the vicinity
of Eisenhower Hospital .
Recommendation:Recommend award of the design contract for Fort Gordon Replacement to
the Water Distribution System in the vicinity of Eisenhower Hospital to
James G Swift & Associates at $101,300.00
Funds are Available in
the Following
Accounts:
507043410-5425110 / 88880102-5425110 from account $101,300.00
Cover Memo
Item # 8
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 8
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Engineering Services Committee Meeting
1/12/2009 1:30 PM
Eisenhower Emergency Driveway
Department:Abie L. Ladson, PE, Director
Caption:Approve an amount of $30,000.00 to provide construction materials for
Eisenhower Emergency Driveway. Funding is available in SPLOST Phase 2
Recapture Account number 326-041110-288811333 as requested by the
Engineering Department.
Background:Eisenhower Drive extends from Washington Road and ends at both
Lynndale School, and Parks and Recreation ball fields. A proposed
driveway will be constructed northwest of Lynndale School and intersect
with Riverwatch Parkway. The proposed driveway will provide emergency
vehicle access for emergencies at both Lynndale School and the ball
parks. On occasions Eisenhower Drive is blocked by trains, providing no
access to the school and the ball parks in case of an emergency. The gated
emergency driveway will be used by emergency officials for emergency
purposes only. The Engineering Department designed the driveway, and the
Georgia Department of Transportation (GDOT) has signed a contract with
the County to provide $9,000.00 in State-Aid. This project was bid twice,
and the results were $82,000.00 and $72,000.00. To prevent major cost
overruns, the Public Services Department was asked to provide the
construction services for this project. The only cost the County would incur
is $30,000.00 for construction materials.
Analysis:The cost for construction material is estimated at $30,000.00.
Financial Impact:Funds are available in 326-041110-288811333
Alternatives:1) Approve an amount of $30,000.00 to provide construction materials for
Eisenhower Emergency Driveway. 2) Do not approve, and risk loosing
$9,000.00 of State-Aid funds.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
326-041110-288811333
REVIEWED AND APPROVED BY:Cover Memo
Item # 9
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 9
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Engineering ReOrg Chart Phase II
Department:Abie L. Ladson, PE, Director
Caption:Receive Engineering Department Update Presentation and approve Phase II
of the Engineering Department Reorganization to provide a more efficient
structure and increase productivity.
Background:The financial impact associated with the revised organizationof the
Engineering Department will result in a savings of $87,463.15 a year.
Analysis:n/a
Financial Impact:n/a
Alternatives:1) Officially approve the Reorganization. 2) Do not approve Reorganization.
Recommendation:Approve Department Reorganization.
Funds are Available in
the Following
Accounts:
No additional funds are required.
REVIEWED AND APPROVED BY:
Finance.
Human Resources.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
1/12/2009 1:30 PM
Foster Lane Closing
Department:Clerk of Commission
Caption:Discussion with representatives of CSX Railroad regarding the closing of
Foster Lane. (Requested by the Administrator)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 11
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Lady Justice
Department:Public Services Department - Facilities Management Division
Caption:Approve relocation of the "Lady Justice" statue behind the Municipal
Building to the new Judicial Center.
Background:The statue of "Lady Justice", currently on a pedestal at the rear of the
Municipal Building, has historically been associated with the courts. The
statue originally was located on top of the previous courthouse. The plans
for the new Judicial Center show the statue as a focal point for the entrance.
Analysis:Because of the historic association of this statue with the courts, relocation
should be considered.
Financial Impact:No funding is being requested at this time.
Alternatives:1. Approve relocation of the "Lady Justice" statue behind the Municipal
Building to the new Judicial Center. 2. Do not approve relocation of the
statue.
Recommendation:#1. Approve relocation of the "Lady Justice" statue behind the Municipal
Building to the new Judicial Center.
Funds are Available in
the Following
Accounts:
No funding is being requested at this time.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 12
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Morgan Rd CPB #4 & Contract Award 1208
Department:Abie L. Ladson, PE, Director
Caption:Approve CPB #323-041110-296823665 Change Number Four in the amount
of $4,426,497.96 with funding of $1,190,849.00 from SPLOST Phase III,
and $215,649.00 from SPLOST Phase III for Project Construction. Also
approve award of Construction Contract to Mabus Brothers Construction,
Co., Inc. in the amount of $4,426,497.96 for the Morgan Road
Improvement Project, subject to receipt of a detailed project schedule, a
contractor’s project team approved by the Engineering Department, a traffic
control plan, a staging plan, a detail plan and method approved by the
Engineering Department for constructing the proposed Concrete Box
Culvert, signed contract(s), and proper bonds.
Background:On February 16, 1999, the Commission authorized the Morgan Road
Improvement Project. This project consists of constructing a three lane
roadway with curb and gutter, enclosed storm drainage, and sidewalks.
Improvements will extend from Deans Bridge Road (US 1) to Tobacco
Road.
Analysis:Bids were received on October 9, 2008 with Mabus Brothers Construction
Co., Inc. being the low bidder. Bid results are as follow: CONTRACTORS
BID 1. Mabus Brothers Construction Co., Inc. $4,426,497.96 2. Beam’s
Contracting $4,657,863.69 3. Reeves Construction $4,722,757.75 4. Blair
Construction $4,857,790.33 5. Construction Perfected, Inc. $5,378,047.00 It
is the Engineering Department recommendation to award this project to the
low bidder, subject to receipt of the following items: 1. Detailed Project
Schedule 2. Contractor’s Project Team Approval by AED 3. Traffic Control
Plan 4. Staging Plan 5. A detail plan and method approved by the
Engineering Department for constructing the proposed Concrete Box
Culvert 6. Signed Contracts and Proper Bonds
Financial Impact:Funds are available in SPLOST Phase III 323-000000-3921000 & SPLOST
Phase III 323-041110-6011110/296823333 to be transferred to the project
account upon Commission approval.
Alternatives:1)Approve CPB # 323-041110-296823665Change Four in the amount of
$4,426,497.96 with funding of $1,190,849 from SPLOST Phase II, and
$215,498.00 from SPLOST Phase III for Project Construction. Also approve
award of Construction Contract to Mabus Brothers Construction, Co., Inc. in
the amount of $4,426,497.96 for the Morgan Road Improvement Project,
subject to receipt of a detailed project schedule, a contractor’s project team
approved by the Engineering Department, a traffic control plan, a staging
plan, a detail plan and method approved by the Engineering Department for
Cover Memo
Item # 13
constructing the proposed Concrete Box Culvert, signed contract(s), and
proper bonds. 2)Do not approve and eliminate project.
Recommendation:Approve Alternative Number One.
Funds are Available in
the Following
Accounts:
323-00-0000-3952110 323-04-1110-6011110/296823333-6011110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 13
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: The project is authorized to CPB#323-041110-296823665. This project consist of
constructing a three lane roadway with curb and gutter, enclosed storm drainage,
and sidewalks. This change request additional funding of $1,190,849 from SPLOST
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 2,641,900$
Special 1% Sales Tax, Phase I 698,100$
Special 1% Sales Tax, Phase I Recapture 549,193$
Special 1% Sales Tax, Phase II 1,190,849$
Special 1% Sales Tax, Phase III 215,649$
5,295,691$
Section 3: The following amounts are appropriated for the project:
By Basin By District
Phinizy Swamp $5,295,691 1st 5,295,691$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
CPB#323-041110-296823665
CAPITAL PROJECT BUDGET
MORGAN ROAD
CHANGE NUMBER FOUR
Phase II and $215,649 from SPLOST Phase III.
1 of 2 11-4-2008
Attachment number 1
Page 1 of 2
Item # 13
Augusta-Richmond County, Georgia CPB#323-041110-296823665
CAPITAL PROJECT BUDGET
MORGAN ROAD
CHANGE NUMBER FOUR
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SPECIAL 1% SALES TAX, PHASE III
323-04-1110-6011110-296823333 ($1,641,900) ($215,649)($1,857,549)
SPECIAL 1% SALES TAX, PHASE II
322-04-1110-6011110-292822333 ($1,190,849) ($1,190,849)
SPECIAL 1% SALES TAX, PHASE I
321-04-1110-6011110-288821333 ($698,100) ($698,100)
SPECIAL 1% SALES TAX, PHASE I ($549,193) ($549,193)
321-04-1110-6011110-288821333
SPECIAL 1% SALES TAX, PHASE III ($1,000,000) ($1,000,000)
323-00-0000-000000000
TOTAL SOURCES: ($3,889,193) ($1,406,498) ($5,295,691)
USE OF FUNDS
ENGINEERING
323-04-1110-5212115-296823665 $169,000 $0 $169,000
ADVERTISING
323-04-1110-5233119-296823665 $1,000 $0 $1,000
RIGHT OF WAY
323-04-1110-5411120-296823665 $100,000 $0 $100,000
CONSTRUCTION
323-04-1110-5414310-296823665 $2,700,000 $1,726,498 $4,426,498
UTILITIES
323-04-1110-5414510-296823665 $599,193 $0 $599,193
CONTINGENCY
323-04-1110-6011110-296823665 $320,000 ($320,000) $0
TOTAL USES: $3,889,193 $1,406,498 $5,295,691
2 of 2 11-4-2008
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Engineering Services Committee Meeting
1/12/2009 1:30 PM
Motion to Approve CSX-617059 Facility Encroachment Agreement
Department:
Caption:Motion to approve CSX-617059 Encroachment Agreement between CSX
Transportation, Inc. and Augusta, Georgia.
Background:The Augusta Utilities Department is constructing a sanitary sewer pipeline
for the Goodrich Street Raw Water Pump Station. The path of the pipeline
calls for it to travel under a railroad track owned by CSX Transportation.
Analysis:CSX has agreed to the sanitary sewer pipeline crossing under their tracks.
To this end, they have submitted their encroachment agreement for
signature.
Financial Impact:$4,000.00
Alternatives:Do not approve the motion to approve the encroachment agreement.
Recommendation:Approve the motion to approve the encroachment agreement with CSX
Transportation.
Funds are Available in
the Following
Accounts:
507043410-5425110 80110250-5425110
REVIEWED AND APPROVED BY:
Finance.
Procurement.
Law.
Administrator.
Clerk of Commission
Cover Memo
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Engineering Services Committee Meeting
1/12/2009 1:30 PM
Motion to Approve Two -Year Lease of 360 Bay Street for Utilities Department
Department:Utilities Department
Caption:Motion to approve two-year lease (with option to renew two additional
years) for 360 Bay Street for continued use of Utilities Operations at this
location.
Background:The Utilities Department is currently leasing space at this location and has
expanded the amount of leased space at this location over the years. There
is currently no lease agreement in place.
Analysis:It is in the best interest of both Augusta, Georgia and the landlord of 360
Bay Street to formalize the terms of the space being leased at 360 Bay
Street.
Financial Impact:The schedule or rent payments is included as part of the lease attached
hereto as Exhibit "A". Payment for the space is included in the Utilities
Department Budget.
Alternatives:Alternatives would include continuing to lease the space without a lease, or
changing the terms of the lease.
Recommendation:Approval of lease.
Funds are Available in
the Following
Accounts:
In Utilities Department Budget.
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 15
360 Bay Street Lease Page 1
RICHMOND COUNTY GEORGIA
MASTER LEASE AGREEMENT
FOR 360 BAY STREET
AUGUSTA, GEORGIA
7KLV/HDVH$JUHHPHQW ³/HDVH´ PDGHDQGHQWHUHGLQWRWKLVBBBBBB
day of January, 2009, by and between Hutch Holdings, a Georgia
corporation with its principle address at P.O. Box 13310,
Savannah, Georgia 31416 (hereinafter referred WR DV ³/HVVRU´
and Augusta-Richmond County, a political sub-division of the
State of Georgia, whose address is 501 Greene Street, Suite 301,
Augusta, Georgia 30901 KHUHLQDIWHUUHIHUUHGWRDV³/HVVHH´ IRU
the Augusta-Richmond County Utilities Department.
1. LESSOR ±Landlord Hutch Holdings
P.O. Box 13310
Savannah, Georgia 31416
Phone 912-236-7575
Fax 912-495-9605
Attn:
2. LESSEE ±Tenant Augusta-Richmond County Georgia
501 Greene Street, Suite 301
Augusta, Georgia 30901
Phone 706-821-2426
Fax 706-821-2484
Attn: Mr. Rick Acree
3. AGREEMENT. Lessor hereby leases to Tenant and Tenant hereby
leases from Lessor the following property known as 360 Bay
Street Augusta, Georgia. The leased space consists of
approximately 11,389 square feet of total usable space as
well as the common use of other common areas of the building
as needed for reasonable use. The leased space includes 304
square feet known as suite 101; 470 square feet known as
suite 110; 334 square feet known as suite 150; 6459 square
feet known as suite 180; 1981 square feet known as suite 200;
1841 square feet known as suite 210.
4. TERM. The term of this lease shall initially be for
approximately two (2) years starting the date when this
agreement is executed and ending, December 31, 2010. Lessee
shall have an option to renew this lease for two (2)
additional years.
Attachment number 1
Page 1 of 9
Item # 15
360 Bay Street Lease Page 2
5. RENT. Tenant agrees to pay Landlord at the address shown
above, or as amended, rent for the lease premises, on a
monthly basis as follows:
Year 1 $12,658.67 per month for Year 2009
Year 2 $13,101.72 per month for year 2010
Year 3 $13,560.28 per month for year 2011
Year 4 $14,034.89 per month for year 2012
6. RENT DUE DATES. Rent is due in advance on the 1st day of each
month.
7. LANDLORD SERVICES. Subject to other express terms and
provisions of this agreement, Landlord will provide the
following services:
A. For all public areas and special service areas to the
building:
1) Electric current for lighting and for nominal
building maintenance and operations usage, and
2) Electric lighting and gas service, and
3) Heating, ventilating and/or air conditioning as
required on a seasonal basis, and
4) Routine maintenance, painting, and decorating,
and
5) Janitorial service on a five (5) day per week
basis.
6) Water and plumbing service (from the public water
supply) for domestic use in restrooms and
drinking fountains for general use of all tenants
in the building, and
7) Elevator service where applicable.
8) Snow removal after at least two (2) inches of
accumulation where applicable.
9) Parking lot maintenance, lighting & cleaning.
B. For all Tenant areas in the Building:
1) (OHFWULFFXUUHQWIRUOLJKWLQJDQGIRU7HQDQW¶V
incidental uses consistent with the operations of
business offices, provided that the electricity
so furnished will be at a nominal 120 volts and
such electricity will be used only for equipment
and accessories normal to office usage, and
2) Electric lighting service for Building standard
Attachment number 1
Page 2 of 9
Item # 15
360 Bay Street Lease Page 3
lighting fixtures, and gas service.
3) Heating, ventilating, and/or air conditioning
8:00 A.M. to 7:00 P.M. Monday thru Friday and
after hours or on weekends upon reasonable notice
by Tenant to Landlord.
4) Routine maintenance, and
5) Janitorial service on a five (5) day per week
basis, and
6) Water and plumbing service for restrooms.
8. COMMON AREAS. The 360 Bay Street Building contains Common
Area space consisting of lobby areas, hallways and other
space not within a specific suite, parking lot, outdoor
landscaping, elevator, stairs, building safety alarm systems,
etc.
9. REPAIRS AND MAINTENANCE.
A. 7HQDQW ZLOO DW 7HQDQW¶V H[SHQVH NHHS WKH OHDVHG
premises in good order, repair and condition at all
times during the Term, and Tenant shall promptly and DGHTXDWHO\ UHSDLU DOO GDPDJH RFFDVLRQHG E\ 7HQDQW¶V
negligence to the leased premises and replace or
repair all damaged or broken fixtures and
appurtenances, under the supervision and subject to
the reasonable approval of the Landlord, and within
any reasonable period of time specified by the
Landlord. If the Tenant does not do so, Landlord may
but need not, make such repairs and replacements, and,
if such damage was caused by Tenant, Tenant shall pay
Landlord the cost thereof. Landlord may, upon written
notice to Tenant, enter the leased premises at all
reasonable times to make such repairs, alterations,
improvements and additions to the leased premises or
to the Building or to any equipment located in the
Building as Landlord shall desire or deem necessary or
as Landlord may be required to do by governmental
authority or court order or decree.
B. Tenant shall not commit or allow any unreasonable
waste or damage to be committed on any portion of the
leased premises, and at the termination of this Lease,
by lapse of time or otherwise, Tenant shall deliver
said leased premises to Landlord in as good condition
Attachment number 1
Page 3 of 9
Item # 15
360 Bay Street Lease Page 4
as of the date of initial possession by Tenant,
ordinary wear and tear excepted, and upon such ter-
mination of this lease, Landlord shall have the right
to re-enter and resume possession of the leased
premises. The cost and expense of any repair necessary
to restore the condition of the leased premises to
said condition in which they are to be delivered to
Landlord shall be borne by Tenant.
C. Tenant may, at its expense, install security fencing
and lighting to the parking lot; however, tenant
shall, if requested by Landlord, remove all lighting
and fencing at the termination of this lease by elapse
of time or otherwise.
10. ASSIGNMENT OR SUBLEASE. Tenant shall not assign or, in any
manner, transfer this Lease or any estate or interest herein,
or sublet the leased premises or any part thereof; or grant
any license, concession or other right of occupancy of any
portion of the leased premises, or use or permit same to be
used for any other purpose than stated in the use clause
hereof without the prior written consent of Landlord, which
consent shall not be unreasonably withheld. Consent by
Landlord to one or more assignments, subletting or uses shall QRW RSHUDWH DV D ZDLYHU RI /DQGORUG¶V ULJKWV DV WRDQ\
subsequent assignment, subletting, or uses. Notwithstanding
any assignments or subletting, Tenant and any guarantor of
7HQDQW¶V REOLJDWLRQV XQGHU WKLV OHDVH VKDOO DW DOOWLPHV
remain fully responsible and liable for the payment of the
rent herein specified and for the compliance with all of the
7HQDQW¶VRWKHUREOLJDWLRQVXQGHUWKLV/HDVHDQGLWVKDOOQRW
be necessary for Landlord to join any such sublessee or
assignee hereof in any action of Landlord against Tenant
resulting from default by such sublessee or assignee under WKHWHUPVRIWKH/HDVH8SRQWKHRFFXUUHQFHRIDQ³HYHQWRIGHIDXOW´ DV KHUHLQDIWHU GHILQHG LI the leased premises or
any part thereof are or have been assigned and/or sublet,
Landlord, in addition to any other remedies herein provided
by law, may, at its option, collect directly from such
assignee or sublessee all rents becoming due to Tenant under
such assignment or sublease and apply such rent against any
sum due to it by Tenant hereunder, and no such collection
shall be construed to constitute a novation or a release of
Tenant from the further performance of its obligations
hereunder.
Attachment number 1
Page 4 of 9
Item # 15
360 Bay Street Lease Page 5
11. ADDITIONS AND ALTERATIONS.
A. Except as otherwise indicated in this Lease, Tenant
shall not, without the prior written consent of
Landlord, make any alterations, improvements or
additions to the leased premises. If Landlord consents
to said alterations, improvements or additions, it may
impose such conditions with respect thereto as
Landlord deems appropriate, including, without
limitation, requiring Tenant to furnish Landlord with
security for the payment of all costs to be incurred
in connection with such work, insurance against
liabilities which may arise out of such work, and
plans and specifications plus permits necessary for
such work. The work necessary to make any alterations,
improvements or additions to the leased premises shall
EHGRQHDW7HQDQW¶VH[SHQVH$OOZRUNGRQHE\7HQDQW
or its contractors pursuant to this Lease shall be
done in a first-class workmanlike manner using only
good grades of materials and shall comply with all
insurance requirements and all applicable laws and
ordinances and rules and regulations of governmental
departments or agencies.
B. Except as otherwise indicated in this Lease or other
agreement, all permanent alterations, improvements and
additions to the leased premises whether temporary or
permanent in character, made or paid for by Landlord
or Tenant, shall without compensation to Tenant become
/DQGORUG¶VSURSHUW\DWWKHWHUPLQDWLRQRIWKLV/HDVH
by lapse of time or otherwise and shall, unless
Landlord requests their removal, be relinquished to
Landlord in good condition, ordinary wear excepted. It
is understood and agreed between the parties that
technological improvements (i.e., computer, phone,
communications and other system wiring and implements)
are specifically excluded from this provision.
12. TAXES. To be paid by the Lessor.
13. LESSOR INSURANCE. Landlord shall provide fire, casualty and
commercial liability insurance on the building itself but not
the Lessee nor their equipment and possessions.
Attachment number 1
Page 5 of 9
Item # 15
360 Bay Street Lease Page 6
14. LESSEE INSURANCE. Lessee shall provide- or be self-insured
for- all fire, casualty and liability insurance for all its
business operations on the leased premises. Lessor shall be
specifically included as an additional named insured on any
policy of insurance that Lessee has or obtains as related to
fire, casualty and liability insurance.
15. USE. The space shall be used for General Office Space,
Meeting Rooms, Hearing Rooms, etc.
16. SIGNS. Tenant shall not post or paint any signs at, on or
about the leased premises or paint the exterior walls of the
building without the prior written consent of the Lessor.
17. COMPLIANCE WITH LAWS AND REGULATIONS. Tenant shall, at its
own expense, comply with all laws, orders and requirements of
all government entities with reference to the use and
occupancy of the leased premises.
18. COMPLIANCE WITH BUILDING RULES AND REGULATIONS. Tenant
agrees to abide by all reasonable Building Rules and
Regulations of Landlord.
19. NOTICES. Notices to Lessor and Lessee shall be sent by
certified mail to the attention of the parties (and their
successors by amendment) as listed below:
20. LESSOR Hutch Holdings
c/o Rex Property & Construction
Management Company
P.O. Box 1302
Augusta, Georgia 30903
Phone 706-722-4962
Fax 706-722-0982
Attn: Mr. David Moretz
LESSEE Augusta-Richmond County Georgia
501 Greene Street, Suite 301
Augusta, Georgia 30901
Phone 706-821-2426
Fax 706-821-2484
Attn: Mr. Rick Acree
Attachment number 1
Page 6 of 9
Item # 15
360 Bay Street Lease Page 7
21. WAIVER OF BREACH. Except as otherwise provided by law, the
waiver by Lessor or Lessee of any breach of any provision of
this lease shall not constitute a continuing waiver of any
subsequent breach or a different provision of this lease.
22. INTERUPTION OF UTILITIES. If any utility services furnished
by Lessor are interrupted despite the good faith effort of
Lessor to remedy same, Lessor shall not be liable in any
respect for damages to the person or property of Lessee or
the property of Lessee¶VHPSOR\HHVDJHQWVRUJXHVWV/HVVRU
shall use reasonable diligence to repair and remedy such
interruption promptly.
23. DESTRUCTION. In the event the lease premises is partly
damaged or destroyed or rendered partially unfit for
occupancy by fire or other casualty, Lessor may repair the
damage and restore the leased premises to substantially the
same condition as immediate1y prior to the occurrence of the
casualty. If the leased premises are totally destroyed or
deemed by the Lessor to be rendered unfit for occupancy by
fire or other casualty, or if Lessor shall decide not to
repair or rebuild, this lease shall terminate and the rent
shall be paid to the time of such loss.
24. SUBORDINATION. Lessor may subordinate this lease to any
mortgage, Deed of Trust, or other lien hereafter placed on
the premises. Lessee agrees to execute such further
instruments subordinating this lease as Lessor may request.
Such subordination shall be recognized by the mortgagee, and
the rights of Lessee shall remain in full force and effect
during the term of this lease so long as Lessee shall
continue to perform all of the covenants and conditions of
this lease.
25. ESTOPPEL CERTIFICATE. The Tenant agrees that, upon written
request by Landlord, the Tenant will, within a reasonable
time, deliver to Landlord a statement in writing certifying:
A. that this Lease is unmodified and in full force and
effect (or if there have been modifications that the
Lease as modified is in full force and effect);
B. the dates to which rent and other charges have been
paid; and
Attachment number 1
Page 7 of 9
Item # 15
360 Bay Street Lease Page 8
26. LIABILITY. Lessor and its employees and agents shall not be
liable to Lessee or to Lessee's employees, patrons, visitors,
invites, or any other persons for any injury to any such
persons or for damage to personal property caused by any,
omission or neglect of Lessee or Lessee's agents or of any
other tenant of the space leased by Lessee. Lessor shall be
liable for maintaining common areas of 360 Bay Street.
27. RIGHT OF ENTRY. Lessor, with prior notice and mutual
agreement with Lessee, shall have the right during normal
business hours to enter the premises: a) to inspect the
general condition and state of repair thereof and, b) to make
repairs required or permitted under this lease, or c) for any
other reasonable purpose.
28. CHOICE OF LAW TO APPLY. This agreement shall be construed
under and in accordance with the laws of the state of
Georgia.
29. PRIOR AGREEMENTS SUPERSEDED. This agreement constitutes the
sole and only agreement of the parties to this lease and
supersedes any prior understandings or written or oral
agreements between the parties of this lease.
30. RIGHTS AND REMEDIES. The use of anyone right or remedy by
either party shall not preclude or waive its right to use any
or all other remedies. Said rights and remedies are given in
addition to any other rights the parties may have by law,
statute, ordinance, or otherwise.
31. LEGAL CONSTRUCTION. In case any one or more of the
provisions contained in this agreement shall for any reason
be held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality, or unenforceability
shall not affect any other provision hereof and this
agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained herein.
32. AMENDMENT. No amendment, modification, or alteration of the
terms hereof shall be binding unless it is in writing, dated
subsequent to the date hereof, and duly executed by the
parties.
Attachment number 1
Page 8 of 9
Item # 15
360 Bay Street Lease Page 9
33. PARKING. Tenant and their employees have the right to park
in the parking lot of the premises at no charge and on a
first-come first-serve basis.
Hutch Holdings Augusta-Richmond County
By _____________________ By _______________________
Mayor Deke Copenhaver
Date ___________________ Date _____________________
Attachment number 1
Page 9 of 9
Item # 15
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Option to grant to GA Power an underground easement for the Judicial Center distribution line
Department:Attorney
Caption:Motion to grant and convey to Georgia Power an easement for installation of
an underground electrical distribution line through property owned by the
City at Fenwick Street, Tenth Street, Talcot St. and James Brown Blvd. in
relation to Augusta’s Judicial Center project for a nominal value of $10.00.
Background:Georgia Power is requesting an option to acquire an underground easement
for an electrical distribution line known as the “JudicialCenter
(RichmondCounty) underground distribution line” to service property
owned by the City where the Judicial Center is being constructed. The
rights include the right to clear and keep clear all trees and other
obstructions within 10 feet of the underground distribution line.
Analysis:See background.
Financial Impact:Georgia Power will cover the costs necessary for the construction of the
underground distribution line.
Alternatives:Decline the requested option.
Recommendation:Grant the option to convey to Georgia Power the underground easement and
authorize the Mayor or Mayor Pro Tem to sign and execute all necessary
documents to close the transaction.
Funds are Available in
the Following
Accounts:
n/a
REVIEWED AND APPROVED BY:
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 16
Attachment number 1
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Attachment number 1
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Item # 16
Attachment number 1
Page 3 of 3
Item # 16
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Regency Mall
Department:Clerk of Commission
Caption:Discuss Regency Mall. (Requested by Commissioner Smith)
Background:
Analysis:
Financial Impact:
Alternatives:
Recommendation:
Funds are Available in
the Following
Accounts:
REVIEWED AND APPROVED BY:
Clerk of Commission
Cover Memo
Item # 17
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Windsor Spring Road Improvements Ph 4 & %, SA4/Chg5
Department:Abie L. Ladson, PE, Director
Caption:Authorize the Engineering Department to approve Supplemental
Agreement Number Four and Change Number Five with Jordan, Jones &
Goulding (JJG) in the amount of $142,177 which will allow the erosion
control plans to be updated in accordance with the State of Georgia EPD
guidelines that became effective August 1, 2008, for adjustments to the
bridge foundation investigation schedule and fee, and for the addition of
Underground Storage Tank/Hazardous Waste Site investigations for the
Windsor Spring Road improvement projects, phase IV & V, CPB #323-04-
299823766 & 323-04-299823786. Funds are available in SPLOST Phase
III in the Windsor Spring Road Phase IV project right of way
account. Funds from the Phase IV project right of way account will be
transferred in the amount of $71,088.50 to each project engineering
account
Background:This is a Georgia Department of Transportation (GDOT) project that will
widen and reconstruct Windsor Spring Road to 4 lanes with a 19’
raised median from State Route 88 in Hephzibah to Tobacco Road and
replace the bridges over Norfolk Southern Railroad and Spirit Creek.
Augusta Engineering Department is responsible for development of
the Preliminary Engineering activities and hired JJG to accomplish
these activities. The estimated construction cost for Phase IV is $29.2
million and $16.6 million for Phase V.
Analysis:JJG entered into an agreement with Augusta-Richmond County on June 27,
2001 to provide engineering and design services for the Windsor Spring
Road corridor from State Route 88 in Hephzibah to Tobacco Road. The
erosion control plans for Phase IV and Phase V had been prepared in
accordance with the current state EPD and GDOT guidelines. However, on
August 1, 2008 the State EPD Office made significant changes concerning
sediment storage, potential impacts to biota impaired stream and the
installation phasing of erosion control measures. GDOT adopted these
regulations and advised that the erosion control plans on all projects should
reflect the August 1, 2008 State EPD guidelines. There are two bridges
within the limits of the Windsor Spring Road corridor that will be
reconstructed. One bridge is located in Phase IV (bridge over Spirit Creek)
and one is located within Phase V (bridge over Norfolk Southern Railroad).
In January, 2005 JJG entered into an agreement with Willmer Engineering
for the preparation of soil surveys and the bridge foundation investigations
(BFIs) for the Phase IV and Phase V projects. However, shortly after that,
the GDOT plan development process changed such that BFIs could not be
conducted until after the Preliminary Field Plan Review (PFPR) has
occurred. The BFIs were to be done at the same time as the soil surveys but
Cover Memo
Item # 18
the change in the GDOT plan development process did not allow that to
happen as originally scheduled. Due to delays in approval of the
environmental document and the addition of the Value Engineering Study,
the PFPR for Phase IV could not be held until May, 2008. The PFPR for
Phase V is currently scheduled to be held in December, 2008. Since there
has been a time lapse of over three and a half years of the original agreement
between JJG and Willmer Engineer, labor rates have increased. In addition,
remobilization is required since the BFIs could not be accomplished when
the soil surveys were done. The original agreement did not address the
responsibility of conducting the underground storage tank/hazardous waste
site investigations. GDOT has advised this is the responsibility of the local
government.
Financial Impact:JJG has proposed a total cost of $142,177 to accomplish this and funds are
available in SPLOST Phase IV Windsor Spring Road Phase IV project right
of way account. GDOT has agreed to fund and acquire the right of way on
Phase IV so the $956,140 already identified for this work can be redirected
to other places.
Alternatives:1) Authorize the Engineering Department to approve Supplemental
Agreement Number Four and Change Number Five with Jordan, Jones &
Goulding (JJG) in the amount of $142,177 which will allow the erosion
control plans to be updated in accordance with the State of Georgia EPD
guidelines that became effective August 1, 2008, for adjustments to the
bridge foundation investigation schedule and fee, and for the addition of
Underground Storage Tank/Hazardous Waste Site investigations for the
Windsor Spring Road improvement projects, phase IV & V, CPB #323-04-
299823766 & 323-04-299823786. Funds are available in SPLOST Phase III
in the Windsor Spring Road Phase IV project right of way account. Funds
from the Phase IV project right of way account will be transferred in the
amount of $71,088.50 to each project engineering account. 2) Do not
approve the request and jeopardize the progress of these important projects
to south Augusta.
Recommendation:approve alternative #1
Funds are Available in
the Following
Accounts:
323-041110-5411120/299823766-5411120 323-041110-
5411120/299823786-5411120
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
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(SA02 – For changes greater than $20,000) April 2005
AUGUSTA, GA
ENGINEERING DEPARTMENT
SUPPLEMENTAL AGREEMENT
PROJECT NUMBERS: STP-7007 (6) & STP-1105 (4) PI 250610 & 254320
SUPPLEMENTAL AGREEMENT NUMBER : 4
P.O: 53296
WHEREAS, We, Jordan, Jones & Goulding, Consultant, entered into a contract with Augusta-
Richmond County on June 27, 2001, for engineering design services associated with the improvements to
Windsor Spring Road from State Route 88 in Hephzibah to Tobacco Road, projects STP-7007 (6) &
STP-1105 (4), File Reference No. 08-014 (A), and
WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by
the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit:
Revisions to the state of Georgia and GDOT erosion control guidelines
effective Augusta 1, 2008, adjustments to the Bridge Foundation Investigation
schedule and fee, and investigations for Underground Storage
Tanks/Hazardous Waste Sites
It is agreed that as a result of the above described modification the contract amount is increased by
$142,177 from $2,152,914.71 to a new total of $2,295,091.71.
Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no
way modifies or changes the original contract of which it becomes a part, except as specifically stated
herein.
NOW, THEREFORE, We, Jordan, Jones & Goulding, Consultant, hereby agree to said Supplemental
Agreement consisting of the above mentioned items and prices, and agree that this Supplemental
Agreement is hereby made a part of the original contract to be performed under the specifications thereof,
and that the original contract is in full force and effect, except insofar as it might be modified by this
Supplemental Agreement.
This day of , 2008.
RECOMMEND FOR APPROVAL:
CITY OF AUGUSTA-RICHMOND COUNTY
AUGUSTA, GEORGIA
Mayor
Approved: Date Approved: Date
[ATTACHED CORPORATE SEAL]
ATTEST: ATTEST:
Title: Title:
Please do not process this document. Once
approved by the Commission, the original
will be sent to Clerk of Commission for
execution. For information reference this
request contact Shelette @ ext 5070.
Attachment number 2
Page 1 of 1
Item # 18
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-04-299823766. The funding for this
project is needed for Engineering. We propose to realign Travis Road with Spirit Creek
Road and perform investigations for Underground Storage Tanks/Hazardous Waste Sites.
Funding will come from the project Right of Way account Special 1% Sales Tax, Phase III Funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,560,500$
Special 1% Sales Tax, Phase IV 600,000$
2,160,500$
Section 3: The following amounts are appropriated for the project:
CPB#323-04-299823766
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV
CHANGE NUMBER FIVE
(WILLIS FOREMAN RD TO TOBACCO RD)
Please do not process this document. Once approved by Commission, original will be sent to the Clerk of Commission for execution. For
information reference this note contact Shelette @ ext 5070. Thanks
1 of 5 9/29/08
Section 3: The following amounts are appropriated for the project:
By Basin By District
4th, 6th, & 8th $2,160,500 2,160,500$
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
McBean & Spirit Creek
Honorable Deke Copenhaver, Mayor
1 of 5 9/29/08
Attachment number 3
Page 1 of 5
Item # 18
Copy-Procurement Department
2 of 5 9/29/082 of 5 9/29/08
Attachment number 3
Page 2 of 5
Item # 18
Augusta-Richmond County, Georgia
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX, PHASE III
323041110-000000-299823766 ($1,000) ($1,000)
SALES TAX, PHASE III
323041110-000000-299823766 ($1,559,500) ($1,559,500)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-202824766 ($600,000) ($600,000)
TOTAL SOURCES: ($2,160,500) ($2,160,500)
USE OF FUNDS
CPB#323-04-299823766
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION IV
(WILLIS FOREMAN RD TO TOBACCO RD)
CHANGE NUMBER FIVE
3 of 5 9/29/08
USE OF FUNDS
ADVERTISING
323041110-5233119-299823766 $1,000 $1,000
ENGINEERING Section IV
323041110-5212115-299823766 $1,136,559 $71,089 $1,207,648
RIGHT OF WAY Section IV
323041110-5411120-299823766 $963,441 ($71,089) $892,352
UTILITIES
323041110-5414510-299823766 $50,000 $50,000
SIGNAL
323041110-5414610-299823766 $5,000 $5,000
CONTINGENCY
323041110-6011110-299823766 $4,500 $4,500
TOTAL USES:$2,160,500 $0.00 $2,160,500
3 of 5 9/29/08
Attachment number 3
Page 3 of 5
Item # 18
Augusta-Richmond County, Georgia
BE IT ORDAINED by the Commission-Council of Augusta-Richmond County,
Georgia that the following Capital Project Budget is hereby adopted:
Section 1: This project be set up is authorized to CPB#323-04-299823786. The funding for this
project is needed for Engineering. We propose to realign Travis Road with Spirit Creek
Road and perform investigations for Underground Storage Tanks/Hazardous Waste Sites.
Funding will come from the Project Right Away account Special 1% Sales Tax, Phase III Funds.
Section 2: The following revenues are anticipated to be available to the Consolidated
Government to complete the project.
Special 1% Sales Tax, Phase III 1,560,500$
Special 1% Sales Tax, Phase IV 600,000$
2,160,500$
Section 3: The following amounts are appropriated for the project:
By Basin By District
4th, 6th, & 8th $2,160,500 2,160,500$
(WILLIS FOREMAN RD TO TOBACCO RD)
CHANGE NUMBER FIVE
McBean & Spirit Creek
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION V
CPB#323-04-299823786
4 of 5 9/29/08
Section 4: Copies of this Capital Project Budget shall be made available to the
Comptroller for direction in carrying out this project.
Adopted this ____________________ day of ______________________.
Approved
_________________________________________________
Original-Commission Council Office
Copy-Engineering Department
Copy-Finance Department
Copy-Procurement Department
Honorable Deke Copenhaver, Mayor
4 of 5 9/29/08
Attachment number 3
Page 4 of 5
Item # 18
Augusta-Richmond County, Georgia
CPB AMOUNT CPB NEW
SOURCE OF FUNDS CPB CHANGE CPB
SALES TAX, PHASE III
323041110-000000-299823786 ($1,000) ($1,000)
SALES TAX, PHASE III
323041110-000000-299823786 ($1,559,500) ($1,559,500)
SPECIAL 1% SALES TAX, PHASE IV
324041110-000000-203824768 ($600,000) ($600,000)
TOTAL SOURCES: ($2,160,500) ($2,160,500)
USE OF FUNDS
ADVERTISING
323041110-5233119-299823786 $1,000 $1,000
CHANGE NUMBER FIVE
CPB#323-04-299823786
CAPITAL PROJECT BUDGET
WINDSOR SPRING ROAD IMPROVEMENTS, SECTION V
(WILLIS FOREMAN RD TO TOBACCO RD)
5 of 5 9/29/08
ENGINEERING Section IV
323041110-5212115-299823786 $1,136,559 $71,088 $1,207,647
RIGHT OF WAY
323041110-5411120-299823786 $963,441 ($71,088) $892,353
UTILITIES323041110-5414510-299823786 $50,000 $50,000
SIGNAL
323041110-5414610-299823786 $5,000 $5,000
CONTINGENCY
323041110-6011110-299823786 $4,500 $4,500
TOTAL USES:$2,160,500 $0.00 $2,160,500
5 of 5 9/29/08
Attachment number 3
Page 5 of 5
Item # 18
Engineering Services Committee Meeting
1/12/2009 1:30 PM
Wrightsboro Rd Improvements (Resolution)
Department:Abie L. Ladson, PE , Director
Caption:Motion to approve a resolution to send to the Georgia Department of
Transportation (GDOT) to support the realignment of Barton Chapel Road
to the east so that it will be aligned opposite existing Augusta West Parkway
and rescinds the resolution adopted June 19, 2001 which opposed the
realignment of Augusta West Parkway and Barton Chapel Road as part of
the project to improve Wrightsboro Road from Jimmie Dyess Parkway to I-
520, project number 323-04-296823309.
Background:This is a GDOT project that will widen & reconstruct Wrightsboro Road
from Jimmie Dyess Parkway to I-520. The Engineering Department is
responsible for the development of the preliminary engineering activities.
GDOT is funding the right of way acquisition ($8,906,000) and the
construction ($16,100,000).
Analysis:During the early development stages of this project GDOT proposed the
concept of aligning Augusta West Parkway and Barton Chapel Road by
shifting Augusta West Parkway to the west and Barton Chapel Road to the
east. This concept was not supported by some members of the business
community in this area. On June 19, 2001 the City adopted a resolution
which stated that they did not support this concept either and submitted the
resolution to GDOT. GDOT agreed to move forward with a different
concept for this area which has the intersections of Barton Chapel Road,
Crescent Drive and Augusta West Parkway operating independently of each
other. In the past few years much has changed in this area concerning the
ownership of properties. Frank Lawrence, owner of Bobby Jones Ford, has
acquired all of the properties except two (2) between the east side of Barton
Chapel Road and his Ford dealership. Mr. Lawrence has hired a consultant
and is in the planning stages of redeveloping this property. Mr. Lawrence
has indicated that several commercial retail tenants will be part of his
redevelopment plans. There are concerns that the intersections of Barton
Chapel Road, Crescent Drive and Augusta West Parkway would be
negatively impacted as currently design within the GDOT Wrightsboro
Road widening project. Shifting Barton Chapel road to the east so that it
aligns opposite existing Augusta West Parkway will provide a more
operationally efficient corridor.
Financial Impact:There is no financial impact associated with the passing of this resolution.
However, if the resolution is passed by the City and approved by GDOT,
this area of Wrightsboro Road will have to be redesigned. The design
consultant has indicated that the estimated cost to redesign this would be
$120,000 and the City will be responsible for this.
Cover Memo
Item # 19
Alternatives:The Engineering Department requests approval of a resolution to send to the
Georgia Department of Transportation (GDOT) to support the realignment
of Barton Chapel Road to the east so that it will be aligned opposite existing
Augusta West Parkway and rescinds the resolution adopted June 19, 2001
which opposed the realignment of Augusta West Parkway and Barton
Chapel Road as part of the project to improve Wrightsboro Road from
Jimmie Dyess Parkway to I-520, project number 323-04-296823309. 2) Do
not approve and jeopardize the operational efficiency of this area of the
Wrightsboro Road corridor.
Recommendation:approve alternative #1
Funds are Available in
the Following
Accounts:
N/A
REVIEWED AND APPROVED BY:
Finance.
Law.
Administrator.
Clerk of Commission
Cover Memo
Item # 19
A RESOLUTION
BY THE HONORABLE DON GRANTHAM
COMMISSIONER; AUGUSTA-RICHMOND COUNTY, GEORGIA
A RESOLUTION SUPPORTING THE REALIGNMENT OF BARTON CHAPEL ROAD
OPPOSITE EXISTING AUGUSTA WEST PARKWAY BY THE GEORGIA
DEPARTMENT OF TRANSPORTATION; AND OTHER PURPOSES.
WHEREAS, the Georgia Department of Transportation is planning for road
improvements on Wrightsboro Road in Augusta-Richmond County, Georgia; and
WHEREAS, Augusta-Richmond County, Georgia, by and through Augusta-Richmond
County Commission Resolution, dated June 19, 2001, opposed the previous proposal by the
Georgia Department of Transportation to shift Augusta West Parkway to the west and Barton
Chapel Road to the east; and
WHEREAS, as a part of the Georgia Department of Transportation’s “Wrightsboro Road
Improvements Project,” Georgia Department of Transportation is giving consideration to a
proposal that “Augusta West Parkway” and “Barton Chapel Road” instead be realigned so that
Barton Chapel Road is oriented to the east so that it aligns opposite of the existing Augusta West
Parkway; and
WHEREAS, the proposed realignment of “Barton Chapel Road” opposite existing
“Augusta West Parkway” by the Georgia Department of Transportation will increase and support
commercial development and have a significant and positive impact upon businesses located in
that area; and
WHEREAS, the proposed realignment of “Barton Chapel Road” opposite existing
“Augusta West Parkway” will improve the efficiency of traffic operations in the “Wrightsboro
Road Project” area;
THE COMMISSION OF AUGUSTA-RICHMOND COUNTY, GEORGIA HEREBY
RESOLVES AS FOLLOWS:
SECTION 1. The Augusta-Richmond County Commission supports and requests that
“Barton Chapel Road” be realigned so that Barton Chapel Road orients to
the east and that it aligns opposite of the existing Augusta West Parkway.
Attachment number 1
Page 1 of 2
Item # 19
SECTION 2. The “Resolution Opposing Realignment of Augusta West Parkway and
Barton Chapel Road,” dated June 19, 2001, the Augusta-Richmond
County Commission hereby rescinds.
SECTION 3. Augusta-Richmond County Commission resolves that a copy of this
Resolution be forwarded to the Commissioner of Georgia Department of
Transportation, forthwith.
Duly adopted this day of , 2009.
AUGUSTA-RICHMOND COUNTY, GEORGIA
By: ______________________________________
Deke S. Copenhaver
As its Mayor
ATTEST:
_____________________________
Lena Bonner, Clerk of Commission
Attachment number 1
Page 2 of 2
Item # 19