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Home My WebLink About2008-10-27-Meeting Agenda Engineering Services Committee Meeting Committee Room- 10/27/2008- 1:15 PM ENGINEERING SERVICES 1. Approve Supplemental Agreement Number Five and Change Number Six as requested by the Engineering Department with Cranston Engineering Group in the amount of $113,490 for engineering and design changes to ensure compliance with the NPDES Permit Guidelines, Nationwide Permit Guidelines, additional environmental services, additional design changes to facilitate the right of way acquisition and other services concerning the improvements to Alexander Drive, CPB #323-041110-296823215. Funds are available in the Project Contingency Account to be transferred to the Project Engineering Account. Attachments 2. Approve CPB # 323-041110-296823215 Change NumberFivein the amount of $2,000,000.00 for the Alexander Drive Project to be funded from SPLOST Fund Balance Account for the Engineering Department. Attachments 3. Motion to award Bid Item 08-097A – Draw Tape Refuse and Recycling Bags – to the lowest qualified bidder. Attachments 4. Motion to award construction of Deans Bridge Road MSW Landfill Maintenance Facility (bid item 08-157) to the lowest qualified bidder. Attachments 5. Motion to award the purchase of Skid-Mounted Hydroseeder for the Solid Waste Department to the Lowest Qualified Bidder (Bid Number 08-083). Attachments 6. Approve the Deeds of Dedication, Road Resolutions and License Agreement submitted by the Engineering, and Augusta Utilities Departments for Belfair Lakes, Section I. Attachments 7. Motion to authorize condemnation to acquire title of a portion of property, designated as Tax Map 51, Parcel 231 of the Belair Hills Subdivision Improvement Project, for a permanent and temporary easement. Attachments 8. Motion to approve an ordinance to amend Title Seven, Article 2 of the Augusta-Richmond County Code titled “Construction and Maintenance” so as to add a provision for speed humps, to provide the guidelines for the construction, installation, and maintenance of speed humps for public and residential streets, to repeal all ordinances in conflict herewith; to provide an effective date and for other purposes as requested by the Traffic Attachments Engineering Department. 9. Approve award of design contract to Johnson, Laschober & Associates, P.C. in the amount of $ 131,250.00 for the fee associated with designing the Fort Gordon - 1.0 Million Gallon Elevated Storage Tank Project. Attachments 10. Approve design contract to Cranston Engineering Group, P.C. in the amount of $317,720.00 for the Fort Gordon - Raw Water Distribution System Project. Attachments 11. Approve design contract to Stevenson & Palmer Engineering, Inc. in the amount of $348,733.00 for the Fort Gordon Eisenhower Hospital Area Gravity Sewer System Attachments 12. Approve design contract to WK Dickson (WKD), Inc. in the amount of $52,850.00 for the Water Meters and Backflow Devices Replacements for Fort Gordon. Attachments 13. Approve design contract to Khafra Engineering Consultants, Inc. in the amount of $147,753.00 for the Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Project. Attachments 14. Approve award of a design contract in the amount of $397,632.00 to ZEL Engineers for a wastewater connection (Force Main & Lift Station system) at Fort Gordon. Attachments 15. Approve Change Number One in the amount of $348,950.00 with funding of $348,950.00 From SPLOST Phase III Recapture for project construction. Also approve award of construction contract to Mabus Brothers Construction Co., Inc. The amount of $348,950.00 for the Lover’s Lane Evacuation Route project CPB #323-041110-207823001, subject to receipt of signed contracts and proper bonds as requested by the Engineering Department. Attachments 16. Motion to authorize condemnation to acquire title of a portion of property, designated as Tax Map 144, Parcel 001 located at 3486 Peach Orchard Road for a permanent and temporary easement for the Butler Creek Upgrade East Project. Attachments 17. Approve proposal from Heery International, Inc. for Programming Verification and Space Planning Services for the renovations to the Augusta-Richmond County Municipal Building. Attachments 18. Approve Capital Project Budget Change Number Five (CPB 323-04- 299823999) for the Augusta County Regional Flood Control Feasibility Study in the amount of $200,000 to be funded from SPLOST Phase III Attachments www.augustaga.gov Recapture as requested by the Engineering Department. 19. Motion to approve an Option for Right-of-Way between Gary E. Ergle and Janet W. Ergle, as owners, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, consisting of 0.037 acre (1,632.09 square feet) in fee and 0.046 acre (2,021.48 square feet) of permanent construction & maintenance easement and one temporary driveway easement for the property located at 2001 Glennfield Lane, for a purchase price of $47,500.00. Attachments 20. Approve the deed of dedication, maintenance agreement and road resolutions submitted by the Engineering Department for the Orchard Subdivision, Section I. Attachments 21. Discuss the City's vehicle maintenance contract. (Requested by Commissioner Smith) Attachments Engineering Services Committee Meeting 10/27/2008 1:15 PM Alexander Drive Project #323-04111-296823215 Department:Abie L. Ladson, P. E. Director Engineering Dept. Caption:Approve Supplemental Agreement Number Five and Change Number Six as requested by the Engineering Department with Cranston Engineering Group in the amount of $113,490 for engineering and design changes to ensure compliance with the NPDES Permit Guidelines, Nationwide Permit Guidelines, additional environmental services, additional design changes to facilitate the right of way acquisition and other services concerning the improvements to Alexander Drive, CPB #323-041110-296823215. Funds are available in the Project Contingency Account to be transferred to the Project Engineering Account. Background:This is a Georgia Department of Transportation (GDOT) project that will widen and reconstruct Alexander Drive to 4 lanes with a 20’ raised median from Washington Road to Riverwatch Parkway. Augusta Engineering is responsible for development of the Preliminary Engineering activities and hired Cranston Engineering Group to accomplish these activities. The estimated construction cost is $11.3 million and GDOT has identified construction funds for fiscal year 2009. Analysis:Cranston Engineering Group entered into an agreement with Augusta- Richmond County on November 13, 1998 to provide the engineering and design services to improve Alexander Drive. On August 1, 2008 the state EPD approved revised guidelines concerning erosion control plans. These guidelines have been adopted by GDOT and on August 26, 2008 GDOT advised that these guidelines shall be incorporated into all projects. On August 20, 2008 GDOT advised that revisions to the United States Army Corps of Engineers Nationwide 404 Permit Regional Conditions had been adopted and that these guidelines shall be incorporated into all projects. The right of way plans were approved on October 31, 2006. Prior to approval of the right of ways, it was agreed that retaining walls would be needed to minimize mpacts to the parcel that belongs to Kroger and the parcel that belongs to Masters Glen Apartments. A retaining wall was designed to minimize impacts to Kroger. However, Kroger initiated improvements to their parcel which included subdivision of their parcel and a major reconstruction/expansion of their store. The original retaining wall has been redesigned two more times to accommodate the changes initiated by Kroger. The retaining wall at Masters Glen Apartments is being redesigned for the second time to ensure impacts to their parcel are minimized. In addition to the redesign of the walls, additional field survey data had to be gathered and the street lighting plans had to be redesigned in these areas. The approved environmental document will have to be re-evaluated and approved by GDOT and FHWA officials one more time before the project is let. Also, the approved Nationwide Permit will have to be resubmitted to the Army Cover Memo Item # 1 Corps of Engineers for approval to ensure that the Augusta 26, 2008 guidelines have been incorporated into the plans. Other services include 1) revisions to the traffic signal plans to coordinate with the revised site development plan at The Village at Riverwatch and 2) printing costs that have exceeded the original budget. The printing requirements for the GDOT Final Field Plan Review and final delivery have increased since original agreement was executed and Cranston has received numerous requests for plans from city officials, GDOT officials and property owners. Financial Impact:Cranston Engineering Group has proposed a total cost of $113,490 for these additional services. $22,880 for the redesign of the erosion control plans; $30,980 to incorporate the revised Nationwide 404 Permit guidelines into the plans; $28,250 for the engineering and redesign of the retaining walls at Kroger and Masters Glen Apartments; $3,800 for re-evaluation of the environmental document; $7,180 for revisions to the traffic signal plans; and $20,400 for printing costs. Funds are available upon Commission approval. Alternatives:1) Approve Supplemental Agreement Number Five and Change Number Six as requested by the Engineering Department with Cranston Engineering Group in the amount of $113,490 for engineering and design changes to ensure compliance with the NPDES Permit Guidelines, Nationwide Permit Guidelines, additional environmental services, additional design changes to facilitate the right of way acquisition and other services concerning the improvements to Alexander Drive, CPB #323-041110-296823215. Funds are available in the Project Contingency Account to be transferred to the Project Engineering Account. 2) Do not approve the request and jeopardize the progress of this important project to Augusta. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN THE FOLLOWING ACCOUNTS: 323- 041110-6011110/296823215-6011110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 1 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project be set up is authorized to CPB#323-04-296823215. Additional funding is required to complete environmental services, additional design changes to facilitate the right of way acquisition and other services concerning the improvements to Alexander Drive. Funding is available in SPLOST Fund Balance. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III Recapture 2,522,795$ Augusta Utilities 24,768$ Special 1% Sales Tax, Phase III Recapture 86,680$ Special 1% Sales Tax, Fund Balance 2,000,000$ 4,634,243$ Section 3: The following amounts are appropriated for the project: By Basin By District Rock Creek $4,634,243 7th $4,634,243 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ CHANGE NUMBER SIX Honorable Deke Copenhaver, Mayor CPB#323-04-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS (WASHINGTON ROAD TO RIVERWATCH PARKWAY) DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. ) 1 of 3 10/6/08 Attachment number 1 Page 1 of 3 Item # 1 Augusta-Richmond County, Georgia CHANGE NUMBER SIX CPB#323-04-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS (WASHINGTON ROAD TO RIVERWATCH PARKWAY) Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST, PHASE II 323-04-1110-000000-000000000 ($2,522,795) ($2,522,795) AUGUSTA UTILITIES 507043420-5212115/89800510-5212115 ($24,768) ($24,768) SPLOST PHASE III 323-04-1110-6011111-296823333 ($86,680) ($86,680) SPLOST, FUND BALANCE ($2,000,000) ($2,000,000) 323-000-000000/39-52110 TOTAL SOURCES: ($4,634,243) ($4,634,243) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823215 $49,810 $63,680 $113,490 ADVERTISING 323-04-1110-5233119-296823215 $1,000 $1,000 RAILROAD PERMIT 323-04-1110-5414610-296823215 $0 $0 RIGHT OF WAY 323-04-1110-5411120-296823215 $4,459,490 $4,459,490 UTILITIES 323-04-1110-5414510-296823215 $0 $0 AUGUSTA UTILITES 507043420-5212115/89800510-296823215 $0 $0 CONSTRUCTION 323-04-1110-5414110-296823215 $0 $0 SIGNALS 2 of 3 10/6/08 Attachment number 1 Page 2 of 3 Item # 1 Augusta-Richmond County, Georgia CHANGE NUMBER SIX CPB#323-04-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS (WASHINGTON ROAD TO RIVERWATCH PARKWAY) 323-04-1110-5414610-296823215 $0 $0 CONTINGENCY 323-04-1110-601110-296823215 $123,943 ($63,680) $60,263 TOTAL USES:$4,634,243 $4,634,243 3 of 3 10/6/08 Attachment number 1 Page 3 of 3 Item # 1 (SA02 – For changes greater than $20,000) April 2005 January 2001 AUGUSTA, GEORGIA ENGINEERING DEPARTMENT SUPPLEMENTAL AGREEMENT Project No: STP-0001-00 (794); PI 0001794 Supplemental Agreement No. 5 P.O. 1444 WHEREAS, We, Cranston Engineering Group, P. C., Consultant, entered into a contract with Augusta-Richmond County on November 13, 1998, for engineering design services associated with the widening and reconstruction of Alexander Drive from Washington Road to Riverwatch Parkway, Project No. STP-0001-00 (794), File Reference No. 08-014 (A), and WHEREAS, certain revisions to the design requested by Augusta-Richmond County are not covered by the scope of the original contract, we desire to submit the following Supplemental Agreement to-wit: Additional engineering and design services to incorporate new state EPD mandated erosion control guidelines, Army Corps of Engineers Nationwide 404 Permit revisions, design changes to facilitate the right of way acquisition and other services. It is agreed that as a result of the above described modification the contract amount is increased by $113,490 from $417,318.35 to a new total of $530,808.35. Any modifications to submittal dates shall be as identified in the attached proposal. This agreement in no way modifies or changes the original contract of which it becomes a part, except as specifically stated herein. NOW, THEREFORE, We, Cranston Engineering Group, P. C., Consultant, hereby agree to said Supplemental Agreement consisting of the above mentioned items and prices, and agree that this Supplemental Agreement is hereby made a part of the original contract to be performed under the specifications thereof, and that the original contract is in full force and effect, except insofar as it might be modified by this Supplemental Agreement. This day of , 2008. RECOMMEND FOR APPROVAL: CITY OF AUGUSTA-RICHMOND COUNTY AUGUSTA, GEORGIA Mayor Approved: Date Approved: Date [ATTACHED CORPORATE SEAL] ATTEST: ATTEST: DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. ) Attachment number 2 Page 1 of 2 Item # 1 (SA02 – For changes greater than $20,000) April 2005 January 2001 Title: Title: Attachment number 2 Page 2 of 2 Item # 1 Engineering Services Committee Meeting 10/27/2008 1:15 PM Alexander Drive Request for Additional Funds Department:Engineering-Abie L. Ladson, P.E., Director Caption:Approve CPB # 323-041110-296823215 Change NumberFivein the amount of $2,000,000.00 for the Alexander Drive Project to be funded from SPLOST Fund Balance Account for the Engineering Department. Background:The additional amount is needed to complete the acquisition of right-of-way and easements. Original estimates fall far short because the Tax Assessors Office increased the appraisals on Alexander Drive properties from $5.50 to $12.00 per sq. ft. We have negotiated for around $7.00 to $7.50 per sq. ft., but it has caused the cost of buying right-of-way to accelerate. Analysis:An unexpected number of condemnations have been necessary on this project. Also, because of the increased amount of the appraisal done by the Tax Assessors Office, the property owners feel like they should be paid more money up to the tax appraisal amount. These funds are needed to complete the acquisition of right-of-way for this much needed project. Financial Impact:Funds in the amount of $2,000,000.00 are available in SPLOST Fund Balance Account 323-000-000000/39-52110 to be transferred to the project Right of Way account upon Commission approval. Alternatives:1. Approve CPB # 323-041110-296823215 Change Number Five in the amount of $2,000,000.00 for the Alexander Drive Project to be funded from SPLOST Fund Balance Account for the Engineering Department. 2. Do not approve and delay construction of a much needed project. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: 323-000-0000000/39-52110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 2 Augusta-Richmond County, Georgia BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following Capital Project Budget is hereby adopted: Section 1: This project be set up is authorized to CPB#323-04-296823215. Additional funding is required to complete the acquisition of Right of Way and ease ments. Funding is available in SPLOST Fund Balance. Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III Recapture 2,522,795$ Augusta Utilities 24,768$ Special 1% Sales Tax, Phase III Recapture 86,680$ Special 1% Sales, Tax Fund Balance 2,000,000$ 4,634,243$ Section 3: The following amounts are appropriated for the project: By Basin By District Rock Creek $4,634,243 7th $4,634,243 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved _________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department Honorable Deke Copenhaver, Mayor CPB#323-04-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS CHANGE NUMBER FIVE (WASHINGTON ROAD TO RIVERWATCH PARKWAY) 1 of 2 10/6/08 Attachment number 1 Page 1 of 2 Item # 2 Augusta-Richmond County, Georgia CPB#323-04-296823215 CAPITAL PROJECT BUDGET ALEXANDER DRIVE IMPROVEMENTS CHANGE NUMBER FIVE (WASHINGTON ROAD TO RIVERWATCH PARKWAY) CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST, PHASE II 323-04-1110-000000-000000000 ($2,522,795) ($2,522,795) AUGUSTA UTILITIES 507043420-5212115/89800510-5212115 ($24,768) ($24,768) SPLOST PHASE III 323-04-1110-6011111-296823333 ($86,680) ($86,680) SPLOST, FUND BALANCE ($2,000,000) ($2,000,000) 323-000-000000/39-52110 TOTAL SOURCES: ($2,634,243) ($2,000,000) ($4,634,243) USE OF FUNDS ENGINEERING 323-04-1110-5212115-296823215 $49,810 $49,810 ADVERTISING 323-04-1110-5233119-296823215 $1,000 $1,000 RAILROAD PERMIT 323-04-1110-5414610-296823215 $0 $0 RIGHT OF WAY 323-04-1110-5411120-296823215 $2,459,490 $2,000,000 $4,459,490 UTILITIES 323-04-1110-5414510-296823215 $0 $0 AUGUSTA UTILITES 507043420-5212115/89800510-296823215 $0 $0 CONSTRUCTION 323-04-1110-5414110-296823215 $0 $0 SIGNALS 323-04-1110-5414610-296823215 $0 $0 CONTINGENCY 323-04-1110-601110-296823215 $123,943 $123,943 TOTAL USES:$2,634,243 $2,000,000 $4,634,243 2 of 2 10/6/08 Attachment number 1 Page 2 of 2 Item # 2 Engineering Services Committee Meeting 10/27/2008 1:15 PM Award Bid Item 08-097A – Draw Tape Refuse and Recycling Bags – to the lowest qualified bidder. Department:Solid Waste Caption:Motion to award Bid Item 08-097A – Draw Tape Refuse and Recycling Bags – to the lowest qualified bidder. Background:The Augusta Solid Waste Department makes a concerted effort to be a good neighbor. Operating a landfill is a tricky business, and with people living and working nearby, the Solid Waste Department pays special attention to the condition of the roadways leading to the landfill as well as the condition of the property itself. Our staff spends a good deal of time each week picking up litter on the roadways on the property in order to maintain a clean facility. Additionally the Solid Waste Department is in the process of re- vamping and expanding the community outreach activities in which it participates. Currently the Solid Waste Department participates in the Great American Cleanup and Earth Day activities, but we will be participating in community cleanups as well as offering special event recycling at local festivals and community events. The purchase of these refuse and recycling bags will make these activities possible. Analysis:The purchase of the refuse and recycling bags is necessary to the day to day operations of the solid waste department. We are required by EPD Solid Waste Rules to maintain an orderly facility with little blowing litter. In addition, we also pick up litter along Deans Bridge Road, Camp Josey Road, and Greenland Road in order to be a good neighbor and a good steward of the environment. The Procurement Department received three bids in response to bid item #08-097A, Draw Tape Refuse and Recycling Bags. Only one bid was compliant – two submitted incomplete packages. The bids were evaluated in accordance with Procurement Department requirements, and Resourceful Bag and Tag, Inc. provided the lowest cost bid for the requested items. This is a one year contract with three one year options available. Financial Impact:Augusta will be making a one time purchase at a level of $60,000. After that we will purchase bags in smaller quantities using the approved bidder for the duration of the bid term. Funds will need to be transfered from 542-04- 4110/542210 to account 542-04-4110/5311110. Alternatives:1. Recommend awarding the bid to Resourceful Bag and Tag, Inc. 2. Do not approve the award. Recommendation:Approve the award. Cover Memo Item # 3 Funds are Available in the Following Accounts: Funds will need to be transfered from 542-04-4110/542210 to account 542- 04-4110/5311110. REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 3 Attachment number 1 Page 1 of 1 Item # 3 Attachment number 2 Page 1 of 1 Item # 3 Attachment number 3 Page 1 of 3 Item # 3 Attachment number 3 Page 2 of 3 Item # 3 Attachment number 3 Page 3 of 3 Item # 3 Engineering Services Committee Meeting 10/27/2008 1:15 PM Award of Construction of Deans Bridge Road MSW Landfill Maintenance Facility (bid item 08-157) to the lowest qualified bidder. Department:Solid Waste Caption:Motion to award construction of Deans Bridge Road MSW Landfill Maintenance Facility (bid item 08-157) to the lowest qualified bidder. Background:The facilities at the Deans Bridge Road MSW Landfill have been in place since the 1980s. The facilities are currently housed in modular trailers and open-air sheds. In addition, the current solid waste department maintenance shed is not adequate for either the equipment used at the landfill or the supplies stored there. Also, due to the distance to the current trash disposal area, the current shop area is almost two miles away. Further, the current facility does not have adequate lighting, heat, or security measures for the equipment and supplies stored there. Analysis:The construction of the new Solid Waste Department Maintenance Facility will allow for the service of all department equipment and vehicles; and for the storage of all supplies. It is sized to service the largest landfill equipment as well as customized for the smaller vehicles. Further, the addition of locking bay doors and ventilation system will allow for the safe servicing of equipment. The Solid Waste Department received six proposals in response to bid item #08-157, Maintenance Facility for the Augusta Deans Bridge Road MSW Department. The proposals were evaluated in accordance with Procurement Department requirements, and Dabbs-Williams Contracting, Inc. provided the lowest cost bid for the requested work. Financial Impact:Adequate funds are available for the bid amount of $ 4,981,921.00. However, the contract amount will be $5,480,113, which is cost plus contingency. An amount of $5,480,113 will have to be moved from account 541-00-000/3952110 to 541-04-4210/5413130 to cover the cost of the project. Alternatives:1. Recommend awarding the contract to Dabbs-Williams Contracting. 2. Do not approve the award. Recommendation:Award the contract to Dabbs-Williams Contracting. Funds are Available in the Following Accounts: An amount of $5,480,113 will have to be moved from account 541-00- 000/3952110 to 541-04-4210/5413130 to cover the cost of the project. Cover Memo Item # 4 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 3 Item # 4 Attachment number 2 Page 2 of 3 Item # 4 Attachment number 2 Page 3 of 3 Item # 4 Attachment number 3 Page 1 of 3 Item # 4 Attachment number 3 Page 2 of 3 Item # 4 Attachment number 3 Page 3 of 3 Item # 4 Engineering Services Committee Meeting 10/27/2008 1:15 PM Award of Purchase of Skid-Mounted Hydroseeder for the Solid Waste Department to the Lowest Qualified Bidder (Bid Number 08-083) Department:Solid Waste Caption:Motion to award the purchase of Skid-Mounted Hydroseeder for the Solid Waste Department to the Lowest Qualified Bidder (Bid Number 08-083). Background:The Augusta Solid Waste Department currently operates a tow-behind hydroseeder. This machine is ten years old and is not currently adequate for the grassing needs of the Solid Waste Facility. The Facility is required as part of the Georgia EPD Solid Waste rules as well as the Georgia Soil Erosion and Sedimentation Control rules to maintain a constant stand of grass on all disturbed acreage. Due to the landfill topography, a hydroseeder that can spray long distances, has a larger tank capacity, and is easier to operate, is required in order to maintain this compliance. The skid-mounted hydroseeder which was placed for bid will fill this role. Additionally, since it is skid-mounted, it can double as a water truck (to water the grassed areas, as well as control the dust on the Facility), and fertilizer/herbicide applicator. Analysis:The skid-mounted hydroseeder will allow the Solid Waste facility to maintain compliance with the grassing requirements of Georgia EPD. In addition, this will be paired with the roll-off truck previously purchased and make for efficient use of one vehicle. Further, this hydroseeder is better suited for the landfill than the current tow-behind model. The Solid Waste Department received one bid in response to bid item 08-183, Landfill Skid- Mounted Hydroseeder. Financial Impact:Adequate funds are available for the amount of $111,186.00 for purchase of the equipment. Alternatives:1. Recommend purchase of the hydroseeder per submitted bid. 2. Do not approve the award. Recommendation:Alternative 1. Funds are Available in the Following Accounts: Funds must be moved from 541-04-4210/5413130 to 541-04-4210/5421110 in an amount of $111,186. REVIEWED AND APPROVED BY: Cover Memo Item # 5 Finance. Procurement. Law. Administrator. Cover Memo Item # 5 PO R T A B L E G E N E R A T O R S LA N D F I L L - S K I D M O U N T E D H Y D R O S E E D E R - B I D O P E N I N G 9 / 2 5 / 0 8 @ 1 1 : 0 0 Bi d 0 8 - 1 8 3 M a l c o m b In d u s t r i e s Ye a r 2 0 0 8 Ma k e Fi n n Mo d e l Ti t a n 3 3 0 De l i v e r y d a t e 10 A R O Bi d P r i c e $1 1 1 , 1 8 6 . 0 0 Attachment number 1 Page 1 of 1 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 1 Item # 5 Attachment number 4 Page 1 of 3 Item # 5 Attachment number 4 Page 2 of 3 Item # 5 Attachment number 4 Page 3 of 3 Item # 5 Engineering Services Committee Meeting 10/27/2008 1:15 PM Belfair Lakes, Section I Department:Engineering-Abie L. Ladson, P.E., Director Caption:Approve the Deeds of Dedication, Road Resolutions and License Agreement submitted by the Engineering, and Augusta Utilities Departments for Belfair Lakes, Section I. Background:The final plat was approved by the Commission on December 18, 2001 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. The Utilities Department has inspected and reviewed the water and sanitary sewer installations, and hereby requests acceptance of the utility deed of same. Analysis:This section meets all codes, ordinances and standards. Portions of this subdivision lie within the jurisdiction boundaries of the Corps of Engineers wetlands, which are noted on the final plat. Acceptance of said utility deed shall dedicate, as required, the water and sanitary sewer mains along with the applicable easements to Augusta, Georgia, for operation and maintenance. Financial Impact:By accepting these roads, water and sanitary sewer installations into the County system, all future maintenance and associated costs will be borne by Augusta, Georgia. By acceptance of the utility deed, positive revenue will be generated from the sale of water and sanitary sewer taps and monthly billing of same. Alternatives:1. Approve the Deeds of Dedication, Road Resolutions and License Agreement submitted by the Engineering, and Augusta Utilities Departments for Belfair Lakes, Section I. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY:Cover Memo Item # 6 Finance. Law. Administrator. Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 1 Item # 6 Attachment number 3 Page 1 of 3 Item # 6 Attachment number 3 Page 2 of 3 Item # 6 Attachment number 3 Page 3 of 3 Item # 6 Attachment number 4 Page 1 of 3 Item # 6 Attachment number 4 Page 2 of 3 Item # 6 Attachment number 4 Page 3 of 3 Item # 6 Attachment number 5 Page 1 of 3 Item # 6 Attachment number 5 Page 2 of 3 Item # 6 Attachment number 5 Page 3 of 3 Item # 6 Attachment number 6 Page 1 of 5 Item # 6 Attachment number 6 Page 2 of 5 Item # 6 Attachment number 6 Page 3 of 5 Item # 6 Attachment number 6 Page 4 of 5 Item # 6 Attachment number 6 Page 5 of 5 Item # 6 Engineering Services Committee Meeting 10/27/2008 1:15 PM Condemnation -Permanent and Temporary Construction Easements Paul C. Smith (deceased) and Frances W. Smith Department:Attorney Caption:Motion to authorize condemnation to acquire title of a portion of property, designated as Tax Map 5 the Belair Hills Subdivision Improvement Project, for a permanent and temporary easement. Background:The City has been unable acquire the necessary easements due to title issues. In order to proceed and delays, it is necessary to condemn a portion of subject property. The required property consists of 40 permanent drainage, utility and maintenance easement and 5,934 square feet of temporary construct The appraised value of the easements is $639.00. Analysis:Condemnation is necessary in order to acquire the easements. Financial Impact:The necessary costs will be covered by the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: Belair Hills Estates Subdivision Improvement Project 324041110-5411120/203824335-5411120 REVIEWED AND APPROVED BY: Law. Administrator. Clerk of Commission Cover Memo Item # 7 Engineering Services Committee Meeting 10/27/2008 1:15 PM Construction & Maintenance Amendment to include Speed Humps Department:Abie L. Ladson, PE, Director Caption:Motion to approve an ordinance to amend Title Seven, Article 2 of the Augusta-Richmond County Code titled “Construction and Maintenance” so as to add a provision for speed humps, to provide the guidelines for the construction, installation, and maintenance of speed humps for public and residential streets, to repeal all ordinances in conflict herewith; to provide an effective date and for other purposes as requested by the Traffic Engineering Department. Background:In response to numerous complaints concerning speeding in neighborhoods, the Augusta-Richmond County (Augusta) Engineering Department has studied other communities and how they have addressed residential speeding problems. One popular and cost effective measure is the installation of speed humps. When properly designed and installed along with strong community support, speed humps have been proven to be effective at reducing speeds in neighborhoods. After much experimentation and testing, the use of speed humps has been formally endorsed by transportation authorities worldwide. In the United States, a policy on the use of speed humps has been developed by a special committee of the Institute of Transportation Engineers. The following policy was adopted by the Augusta-Richmond County Commission pursuant to 2-5-16 of the Augusta-Richmond County Code for the citizens of Augusta who want to pursue the installation of speed humps for their neighborhoods. Analysis:n/a Financial Impact:The goal of this program is that it be a self-supporting by creating special assessment districts that will pay annual fees for maintenance. However, initial installation would be funded through capital outlay and reimbursed through the special districts. Alternatives:Motion to approve an ordinance to amend Title Seven, Article 2 of the Augusta-Richmond County Code Titled “Construction and Maintenance” so as to add a provision for speed humps, to provide the guidelines for the construction, installation, and maintenance of speed humps for public and residential streets, to repeal all ordinances in conflict herewith; to provide an effective date and for other purposes as requested by the Traffic Engineering Department. 2) do not approve Recommendation:Approve Cover Memo Item # 8 Funds are Available in the Following Accounts: 272041710/5414610 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 8 Attachment number 1 Page 1 of 11 Item # 8 Attachment number 1 Page 2 of 11 Item # 8 Attachment number 1 Page 3 of 11 Item # 8 Attachment number 1 Page 4 of 11 Item # 8 Attachment number 1 Page 5 of 11 Item # 8 Attachment number 1 Page 6 of 11 Item # 8 Attachment number 1 Page 7 of 11 Item # 8 Attachment number 1 Page 8 of 11 Item # 8 Attachment number 1 Page 9 of 11 Item # 8 Attachment number 1 Page 10 of 11 Item # 8 Attachment number 1 Page 11 of 11 Item # 8 Engineering Services Committee Meeting 10/27/2008 1:15 PM Design contract for Augusta Utilities Department project Fort Gordon - 1.0 Million Gallon Elevated Storage Tank Department:Augusta Utilities Department Caption:Approve award of design contract to Johnson, Laschober & Associates, P.C. in the amount of $ 131,250.00 for the fee associated with designing the Fort Gordon - 1.0 Million Gallon Elevated Storage Tank Project. Background:The Privatization of Water/Wastewater Utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the contract include executing the Initial Capital Upgrades (ICU) of the water and wastewater systems throughout the installation of Fort Gordon. One of the Initial Capital Upgrade projects is to provide a 1.0 Million Gallon Elevated Storage Tank. This project will consist of the design for a 1 million gallon elevated storage tank to be located within Fort Gordon. The design will include the site work, grading, drainage, yard piping, and appurtenances for the elevated storage tank. The design will also provide for the option of both a multi-leg steel tank with center riser and an alternate composite tank with single concrete steel support and steel tank. The purpose of the tank is to provide an additional 1 million gallon storage for the Augusta Utilities Department's 630 Water Pressure Zone System within Fort Gordon that will be needed to meet the demands and growth of the staffing of Fort Gordon, new housing on the campus of Fort Gordon, and the military facilities on Fort Gordon. Analysis:Augusta Utilities Department evaluated Johnson, Laschober & Associates, P.C proposal for engineering services to design the Fort Gordon - 1.0 Million Gallon Elevated Storage Tank Project. The proposal is considered fair and reasonable to accomplish the project. Financial Impact:The amount submitted for the design of this project was $131,250.00 . These funds are available from the following account: 507043410-5212115 Alternatives:1. Reject the award of the engineering contract, which would delay the design of the project and the subsequent construction of the Fort Gordon - 1.0 Million Gallon Elevated Storage Tank. 2. Award the engineering contract to Johnson, Laschober & Associates, P.C. to design the Fort Gordon - 1.0 Million Gallon Elevated Storage Tank Project. Recommendation:Recommend award of the design contract for the Fort Gordon - 1.0 Million Gallon Elevated Storage Tank Project to Johnson, Laschober & Associates, P.C. be approved at $131,250.00 Funds are Available in Cover Memo Item # 9 the Following Accounts:$131,250.00 from account 507043410-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Item # 9 Attachment number 1 Page 15 of 15 Item # 9 Attachment number 2 Page 1 of 1 Item # 9 Engineering Services Committee Meeting 10/27/2008 1:15 PM Design contract for Augusta Utilities Department Project Fort Gordon - Raw Water Distribution System Department:Augusta Utilities Department Caption:Approve design contract to Cranston Engineering Group, P.C. in the amount of $317,720.00 for the Fort Gordon - Raw Water Distribution System Project. Background:The Privatization of Water/Wastewater Utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the contract include executing the Initial Capital Upgrades (ICU) of the water and wastewater systems throughout the installation of Fort Gordon. One of the Initial Capital Upgrade projects is to provide irrigation to several of the large facilities and the parade field within Fort Gordon. The Raw Water Distribution System will consist of 12" and 16" water main pipe that will be installed between the existing water treatment plant and the 2.5 million gallon stand pipe. There will also be a 10" water main pipe installed between Chamberlain Ave. and Eisenhower Medical Center. This installation will be approximately 31,000 linear feet of pipe combining the 10", 12", and 16" pipe. In addition, the existing water treatment plant will be used in a limited manner to provide pretreatment for the raw water system. The existing reservoir will be the source for the water and the existing raw water pumps will continue to be used to deliver the raw water to the plant. Analysis:Augusta Utilities Department evaluated Cranston Engineering Group’s proposal for engineering services to design the Fort Gordon - Raw Water Distribution System Project. The proposal was considered fair and reasonable to accomplish the project. Financial Impact:The amount submitted for the design of this project was $317,720.00. These funds are available from the following account: 507043410-5212115 / 88880071-5212115 Alternatives:1. Reject the award of the engineering contract, which would delay the design of the project and the construction of the Fort Gordon - Raw Water Distribution System Project. 2. Award the engineering contract to Cranston Engineering Group, P.C. to design the Fort Gordon - Raw Water Distribution System Project. Recommendation:Recommend award of the design contract for the Fort Gordon - Raw Water Distribution System Project to Cranston Engineering Group, P.C. be approved at $317,720.00 Cover Memo Item # 10 Funds are Available in the Following Accounts: $317,720.00 from account 507043410-5212115 / 88880071-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 10 Item # 10 Item # 10 Item # 10 Item # 10 Item # 10 Attachment number 1 Page 6 of 6 Item # 10 Attachment number 2 Page 1 of 3 Item # 10 Attachment number 2 Page 2 of 3 Item # 10 Attachment number 2 Page 3 of 3 Item # 10 Attachment number 3 Page 1 of 1 Item # 10 Engineering Services Committee Meeting 10/27/2008 1:15 PM Design Contract for Augusta Utilities Department Project Fort Gordon Eisenhower Hospital Area Gravity Sewer System Department:Augusta Utilities Department Caption:Approve design contract to Stevenson & Palmer Engineering, Inc. in the amount of $348,733.00 for the Fort Gordon Eisenhower Hospital Area Gravity Sewer System Background:The Privatization of Water/Wastewater Utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the contract include executing Initial Capital Upgrades (ICU) projects for the water and wastewater systems throughout Fort Gordon. One of the Initial Capital Upgrades is to provide 2 new sewer trunks and replace an existing Eisenhower Army Medical Center gravity sewer line which is several hundred feet long and falls into a regional lift station.The new sanitary sewer design will follow the natural topography down to the Butler Creek trunk sewer line which borders Fort Gordon's property. This project consists of installing two new gravity sewer trunk lines, totaling approximately 19,750 linear feet of both 8-inch and 10-inch sanitary sewer. Once the new sewer project is completed it will permit the closure of six existing lift stations and approximately 9,925 linear feet of existing force main. Analysis:Augusta Utilities Department evaluated Stevenson & Palmer Engineering proposal for engineering services to design the Fort Gordon Eisenhower Hospital Area Gravity Sewer. The proposal was considered fair and reasonable to accomplish the project. Financial Impact:The amount submitted for the design of this project was $348,733.00.These funds are available from account 507043410-5425110 / 88880102-5425110 Alternatives:1. Reject the award of the engineering contract, which would delay the design of the project and the installation of the Fort Gordon Eisenhower Hospital Area Gravity Sewer Conversion.2. Award the engineering contract to Stevenson & Palmer Engineering to design the Fort Gordon Eisenhower Hospital Area Gravity Sewer . Recommendation:Recommend award of the design contract for Fort Gordon Eisenhower Hospital Area Gravity Sewer to Stevenson & Palmer at $348,733.00 Funds are Available in the Following Accounts: 507043410-5425110 / 88880102-5425110 from account $348,733.00 Cover Memo Item # 11 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 11 Attachment number 1 Page 1 of 6 Item # 11 Attachment number 1 Page 2 of 6 Item # 11 Attachment number 1 Page 3 of 6 Item # 11 Attachment number 1 Page 4 of 6 Item # 11 Attachment number 1 Page 5 of 6 Item # 11 Attachment number 1 Page 6 of 6 Item # 11 Attachment number 2 Page 1 of 1 Item # 11 Engineering Services Committee Meeting 10/27/2008 1:15 PM Design Contract for Augusta Utilities Department Project Fort Gordon Water Meter and Backflow Device Replacements. Department:Augusta Utilities Department Caption:Approve design contract to WK Dickson (WKD), Inc. in the amount of $52,850.00 for the Water Meters and Backflow Devices Replacements for Fort Gordon. Background:The Privatization of Water/Wastewater Utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the contract include executing Initial Capital Upgrades (ICU) and Renewal & Replacement (R & R) projects for the water and wastewater systems throughout the installation of Fort Gordon. One of the Initial Capital Upgrade projects is to provide and up-grade Fort Gordon water meters. Also, one of the Renewal & Replacement projects is to provide and up-grade Fort Gordon backflow devices. Fort Gordon has approximately 85 water meters which are installed at various locations in and around buildings. In addition, there are 85 residential and commercial backflow devices previously installed by Fort Gordon requiring replacement by this project to help improved its backflow prevention program. WK Dickson will examine each site and develop a plan to relocate/replace these meters and backflow devices appropriately. Analysis:Augusta Utilities Department evaluated WK Dickson Inc proposal for engineering services to design the Water Meter and Backflow Replacements for Fort Gordon residential and commercial sites. The proposal was considered fair and reasonable to accomplish the project. Financial Impact:The amount submitted for the design of this project was $52,850.00. $30,000.00 from account 507043410-5212115 / 88880102-5212115 and $22,850.00 from account 507043410-5425110 / 88880102-5425110 Alternatives:1. Reject the award of the engineering contract, which would delay the design of the project and the installation of the Water Meter and Backflow Replacements for Fort Gordon residential and commercial sites. 2. Award the engineering contract to WK Dickson to design the Water Meter and Backflow Replacement for Fort Gordon residential and commercial sites Recommendation:Recommend award of the design contract for the Water Meter and Backflow Replacements for Fort Gordon residential and commercial sites to WK Dickson (WKD) at $52,850.00 Funds are Available in $30,000.00 from account 507043410-5212115 / 88880102-5212115 and Cover Memo Item # 12 the Following Accounts: $22,850.00 from account 507043410-5425110 / 88880102-5425110 =$52,850.00 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 12 October 9, 2008 Mr. Jerry Delaughter Assistant Director - Engineering Division Augusta Utilities Department 360 Bay Street, Suite 180 Augusta, Georgia 30901 RE: Proposal for Professional Services Fort Gordon Water Meter and Backflow Devices RFQ #08-173 (Ref.#05-087) Dear Mr. Delaughter: WK Dickson (WKD) appreciates the opportunity to present our proposal to provide professional engi- neering and surveying services for the water meter and backflow replacement program at Fort Gordon. Please find enclosed for your review a scope of work, man-hour estimate for WKD services, and estimated construction costs for the proposed project. We look forward to working with you on this most important project and are ready to begin upon receipt of an executed agreement. We would welcome the opportunity to meet with you or your project manager and discuss any items in this proposal that need clarification. Sincerely, W.K. DICKSON & CO., INC. William G. Wingate III, P.E. Vice President Enc. 1450 Greene Street Suite 225 Augusta, GA 30901 Tel. 706.722.3479 Fax 706.722.6773 www.wkdickson.com Transportation x Water Resources x Urban Development x Geomatics Attachment number 1 Page 1 of 7 Item # 12 Mr. Jerry Delaughter October 9, 2008 Page 2 of 4 FORT GORDON WATER METER AND BACKFLOW DEVICES RFQ #08-173 (REF.#05-087) PROJECT SUMMARY Fort Gordon has approximately 85 water meters which are installed at various locations in and around buildings on the Post. In addition, there are residential and commercial backflow devices installed for convenience as the Post developed its backflow program. This project should inspect each site and develop a plan to provide an external meter and backflow device in order to more accurately identify the line of service for Augusta Utilities Department. SCOPE OF SERVICES WK Dickson (WKD) will assist Augusta Utilities Department (AUD) by performing the engineering and construction administration services to coordinate the replacement of the water meters and backflow devices as listed in Exhibit A. Below you will find the specific work items associated with this proposal and the associated fees and responsibilities. A. SITE EVALUATION AND MAPPING WKD proposes to complete field evaluations and related mapping for the proposed water meters and backflow devices. Work in this phase will include the following: x Inspect each water meter site to develop a plan for relocation and replacement. x Dimension each existing water meter and backflow device to be removed or abandoned in place. Inspect and dimension all new meter location outside the existing buildings in an area determined by AUD. x Develop construction strategies for the replacement of the water meters and backflow devices with AUD. B. UTILITY LOCATION WKD will locate visible above ground and subsurface utilities that are fifteen feet (15’) on either side of proposed pipe trench or meter replacement location. We will attempt to locate underground utilities such as water, sewer, and Stormwater with the assistance of Augusta Utilities Department and will map other underground utilities (such as gas, telephone, cable and power) as marked in the field by Fort Gordon’s internal utility locate service. WKD will facilitate the Fort Gordon utility locate process. C. ENGINEERING DESIGN Utilizing the design surveying, mapping and utility locations, final plans and specifications will be developed for the proposed replacement of the water meters and backflow devices. Work in this phase will include the following: Attachment number 1 Page 2 of 7 Item # 12 Mr. Jerry Delaughter October 9, 2008 Page 3 of 4 x Prepare a 24” x 36” drawing showing the overall locations of the existing meters to be relocated. x Prepare a 24” x 36” drawing showing the overall locations of the new relocated water meters and backflow devices. x Prepare drawings showing each water meter and backflow device to be replaced. A demolition and final plan will be created for each site all having horizontal and vertical dimensions adequate for a contractor to remove and install the new meter and backflow device. A photograph of the existing conditions will also be part of the final design package. x Prepare detail sheets for the installation of the water meters and backflow devices. x Evaluate and review with AUD the project scope and construction budget to confirm the design concept meets AUD standards. x Meet with other Utilities Companies that have services within the work area that may be affected by the new construction. x Review Plans and findings with AUD for concurrence. x Develop construction materials and labor estimates for the best and efficient construction option. x Show the necessary erosion control measures for the entire project and prepare erosion control details. x Prepare technical specifications on materials and workmanship. x Prepare construction cost estimates at each review stage 30%, 60%, 90%, and with the submittal of final documents. D. CONSTRUCTION BIDDING & NEGOTIATIONS Upon receiving the approvals from AUD, WKD will proceed with the Construction Bidding portion of the project consisting of the following tasks: x Coordinate with the City Purchasing Department to advertise the project. x Fax bid information to the City. x Attend one mandatory pre-bid meeting as a technical reference to the City. x Attend bid opening, review bids, and issue a recommendation for award. x If AUD elects to use a Contractor which has a daily rate for labor, WKD will assist AUD with the negotiations of the contract with the daily rate Contractor. E. CONSTRUCTION ADMINISTRATION WKD will perform the following tasks during construction: x Develop conformed contract documents to be used and forward to AUD for execution. x Attend a pre-construction meeting as a technical reference for AUD. x Recommend design changes as field conflicts arise. x Review and approve pay requests from the construction contractor (line of Communication will be construction contractor to resident observer to WKD to City). x Provide field visits to observe construction progress and make recommendations to AUD to resolve conflicts with existing field conditions. Attachment number 1 Page 3 of 7 Item # 12 Mr. Jerry Delaughter October 9, 2008 Page 4 of 4 x Provide monthly reports summarizing the work progress and construction conflicts. Provide clarification related to the plans/specifications throughout design and construction. x Provide electronic record drawings at completion of the project. This will be based on red line drawings from the contractor supplied by AUD. It is AUD’s intent to install the new meters in four phases up to twenty meters per phase in a twelve month construction period. DELIVERABLES WKD will provide the following deliverables: x 30-60-90-Final Construction Documents – 3 sets x An opinion of probable construction cost will be delivered at each stage of the plan development process – 3 sets. x Technical Specification & Contract Documents – Initially provided with the 60% Phase submittal. Specification and Contract Documents will be updated with each subsequent submittal – 3 sets. x Bidding and Negotiation support. x Periodic Construction Observation Services throughout the project. x Digital copy of record drawings after construction is complete – one set. PROJECT SCHEDULE Approximate time frames for delivery of the services are shown below. A detail project schedule will be provided before initiating services. Project schedules will include task-based scheduling, milestone dates, and estimated agency review periods. x Utility Locates 3-4 weeks x Survey and Mapping 1 week x 30% Phase: 2 weeks x 60% Phase: 2 weeks x 90% Phase: 2 weeks x Final (100%) Phase: 1 week COMPENSATION Basic Services: The City shall pay WK Dickson for services set forth in Scope of Services, the Lump Sum Fees as show in the attached Exhibit B: Man-Hour Summary and Fee Schedule. A percentage of the Lump Sum Fee will be billed on the last day of each month. The percentage billed will be the percentage of work estimated to be complete as of the day of billing. Attachment number 1 Page 4 of 7 Item # 12 EXHIBIT A - LIST OF METERS TO BE REPLACED AT FORT GORDON Contract Building Number Size Type Mfg Date Comments Meter #Location 1 AAFES 100 1''PD Hersey 9/8/2008 Gate 1 station back of bldg 2 Science Center 4''Turbo bdgr 9/8/2008 On right of rd past fisher hs 3 Animal Clinic 500 2''Turbo bdgr 9/8/2008 mechanical rm 4 Heli pad irr 300 4''Turbo bdgr 9/8/2008 1st meter far right of pad 5 Med Center 300 3''neptune 9/8/2008 2nd meter right of pad 7 Hospital Clinic 301 3''Turbo bdgr 9/8/2008 mechanical rm east end 8 Army med center 308 1.5''PD bdgr 9/8/2008 mechanical rm left of hosp 9 Lawn irr 310 4''Turbo sens 9/8/2008 meter box 10 EHH 319 3''Turbo bdgr 9/8/2008 mechanical rm 11 EAMC 320 3''Turbo bdgr mecanical rm 12 EAMC 357 1''PD bdgr 9/8/2008 under bldg 13 EAMH 358 1''PD bdgr 9/8/2008 under bldg left side 14 Med Center 300 Not used 15 Lawn irr ER 300 4''Turbo sens 9/8/2008 irrigation 16 Fisher House 280 1.5''PD bdgr 9/8/2008 irrigation right entrance 17 Fisher House 280 1.5''PD bdgr 9/8/2008 laundry/mechanical rm 18 33512 1.5''PD Invsy 9/5/2008 Behind Library Rice 19 O Club 36708 3''Turbo Rock 9/5/2008 right of bldg by dumpster 20 O Club 36708 2''u/k KENT 9/5/2008 2nd meter from dumpster 21 Ring Hall 36713 1''PD KENT 9/5/2008 by VOQ Sign 22 Med Center 38707 1.5''PD bdgr 9/5/2008 mechanical rm 23 Med Center 38711 1.5''PD bdgr 9/5/2008 mechanical rm 24 Med Center 38713 1.5''PD bdgr 9/5/2008 mechanical rm 25 Med Center 38715 2''Turbo bdgr 9/5/2008 ladys rm 26 Med Center 38717 2''Turbo bdgr 9/5/2008 ladys rm 27 Med Center 38801B 2''Turbo bdgr 9/5/2008 mens rm 28 Med Center 38802 1.5''PD bdgr 9/5/2008 mechanical rm 29 Med Center 38803 1.5''PD bdgr 9/5/2008 inside ladys rm 30 Med Center 39710 2''Turbo bdgr 9/5/2008 inside bldg 31 Med Center 39718 1.5''PD bdgr vacant restroom in bldg 32 Med Center 39719 vacant 33 Med Center 40701 1.5''PD bdgr 9/5/2008 Storage rm 41st St 34 Med Center 40707 1.5''PD bdgr Storage rm 41st St 35 Med Center 40709 1.5''PD bdgr 9/5/2008 Shower rm 36 Freedom Elementary 3''Turbo sens 9/4/2008 pit on brainard 37 AAFES 49300 2''PD bdgr 9/4/2008 Gate 5 station by tanks 38 EAMC 39103 vacant Vacant no access 39 EAMC 39109 3''Turbo bdgr 9/8/2008 Mechanical rm 40 TH ST Page 1 of 2 Attachment number 1 Page 5 of 7 Item # 12 EXHIBIT A - LIST OF METERS TO BE REPLACED AT FORT GORDON Contract Building Number Size Type Mfg Date Comments Meter #Location 40 New PX 38200 2''PD bdgr 9/4/2008 Mechanical rm 41 Commissary 37200 3''Turbo bdgr 9/8/2008 Mechanical rm 42 Bowling Center 33200 2''PD KENT 9/4/2008 Mechanical rm 43 DCA 32200 2''PD sens 9/4/2008 Right side of bldg 44 Class 6 31300 2''Turbo Rock 9/4/2008 Pit on 31st 45 New Car Wash 2''PD sens 9/4/2008 Lane & 31st 46 Burger King 35402 2''PD sens 9/5/2008 Ave of states 47 Barracks 28435 3''Turbo sens 9/5/2008 mechanical rm 48 Barracks 24404 3''Turbo sens 9/5/2008 Mechanical rm 49 24414 under bldg 50 Dental Clinic 25501 3''Turbo bdgr 9/5/2008 mechanical rm 25th st 51 25705 1.5''PD Rock 9/5/2008 pit on west end 52 Barracks 25708 3''Turbo bdgr 9/5/2008 Mechanical rm 53 AAFES 25711 2''PD sens 9/5/2008 26th St Burger King 54 Blood Bank 25712 2''Turbo bdgr 9/5/2008 mechanical rm 27th st 55 Health Clinic 21712 2''Turbo nep 9/5/2008 mechanical rm 22nd st 56 Med Center 29605 1.5''PD bdgr 9/5/2008 mechanical rm barnes 57 Clinic 29709 3''Turbo bdgr 9/5/2008 mechanical rm 58 Signal Towers 29808 2''PD bdgr 9/8/2008 In mechanical rm. Basement 59 Gordon Club 18400 3''Turbo bdgr 9/3/2008 rear on 19th 60 Bingo Palace 15500 5/8''PD KENT 9/3/2008 61 81st reserve 14401 3''Turbo sens 9/3/2008 Mechanical rm 62 13401 3'' Turbo bdgr 9/3/2008 by X-ing sign 63 RTS MED 14308 2''PD sens 9/3/2008 15th & lane 64 Gordon Lakes 531 1''PD bdgr 9/3/2008 65 Gordon Lakes 537 2''PD bdgr 9/3/2008 rear of bldg 66 Stables 509 No meter 67 New NSA Bldg T-7000 3''Turbo sens 9/3/2008 15th st meter box 68 Gate 1 master meter 18''Mag Krohn 9/2/2008 behind gas st on trail 69 Gate 5 master meter 20''Mag Krohn 9/2/2008 Story dr Gordon Terr. 80 McNair Terrace 8''Mag rose 9/2/2008 Brainard entrance 81 Augusta Med Corrections 4''Turbo U/K 9/2/2008 Gate 3 @ Backflow TOTAL METERS TO BE REPLACED = 70 Page 2 of 2 Attachment number 1 Page 6 of 7 Item # 12 Project:WKD No:M2000.WS.AG Fort Gordon Water Meter & Backflow Replacement Project Client:Date:10/01/08 Augusta Utilities Department Augusta, Georgia Ta s k N o . Phase Description To t a l M a n h o u r s Pr i n c i p a l E n g i n e e r Sr . P r o j e c t M a n a g e r En g i n e e r Ca d d T e c h Fie l d D a t a Ad m i n i s t r a t i v e A s s i t . A.Site Evaluation and Mapping 110 4 16 16 0 70 4 B.Utility Location 10 0 2 6 0 0 2 C.Engineering Design 254 8 18 180 40 0 8 D.Construction Bidding 35 3 8 16 0 0 8 E.Construction Administration 80 8 32 32 0 0 8 F.Electrical Design 16 0 16 0 0 0 0 TOTALS HOURS:505 23 92 250 40 70 30 Rates Phase Description TOTAL DIRECT COST TOTAL PHASE COSTS A.Site Evaluation and Mapping 11,250$ -$ 11,250$ B.Utility Location 980$ -$ 980$ C.Engineering Design 25,640$ -$ 25,640$ D.Construction Bidding 3,540$ -$ 3,540$ E.Construction Administration 9,200$ -$ 9,200$ F.Electrical Design 2,240$ -$ 2,240$ TOTAL ESTIMATED COST =52,850$ % 0F TOTAL TOTAL ESTIMATED COST FOR METER REPLACEMENTS=30,000$ 56.8% TOTAL ESTIMATED COST FOR BACKFLOW DEVICES=22,850$ 43.2% TOTAL ESTIMATED COST =52,850$ 100.0% Man-hour Summary EXHIBIT B: Man-Hour Summary TOTAL LABOR Page 1 of 1 Attachment number 1 Page 7 of 7 Item # 12 Attachment number 2 Page 1 of 1 Item # 12 Engineering Services Committee Meeting 10/27/2008 1:15 PM Design contract for Augusta Utilities Department project Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Department:Augusta Utilities Department Caption:Approve design contract to Khafra Engineering Consultants, Inc. in the amount of $147,753.00 for the Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Project. Background:The privatization of water/wastewater utilities contract between Fort Gordon and Augusta Richmond County was awarded September 2007. The requirements of the contract include executing the Initial Capital Upgrades (ICU) of the water and wastewater systems throughout the installation of Fort Gordon. One of the Initial Capital Upgrade projects is to provide water main replacements for the Fort Gordon Recreational Area at Thurmond Lake. This project is being design to replace the existing 3" water main with an 8" water main that will allow adequate water supply to the area. The design will connect the new 8" water main to a Columbia County owned 12" water main near the intersection of Pike Avenue and Washington Road, and extend approximately 8,300 linear feet of 8" water main throughout the recreational area with service connections, fire hydrants, backflow prevention devices, and an auto flushing device. The design will also provide approximately 5,000 additional linear feet of 6" water main to serve the housing within the recreation area with water, and sufficient flow for fire protection. Analysis:Augusta Utilities Department evaluated Khafra Engineering Consultants, Inc. proposal for engineering services to design the Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Project. The proposal was considered fair and reasonable to accomplish the project. Financial Impact:The amount submitted for the design of this project was $147,753.00. These funds are available from the following account: 507043410-5212115 Alternatives:1. Reject the award of the engineering contract, which would delay the design of the project and the construction of the Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Project. 2. Award the engineering contract to Khafra Engineering Consultants, Inc. to design the Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake Project. Recommendation:Recommend award of the design contract for the Water Main Replacements for Fort Gordon Recreation Area at Thurmond Lake to Khafra Engineering Consultants, Inc. be approved at $147,753.00 Cover Memo Item # 13 Funds are Available in the Following Accounts: $147,753.00 from account 507043410-5212115 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Item # 13 Engineering Services Committee Meeting 10/27/2008 1:15 PM Design Contract for Fort Gordon Wastewater Connection (Force Main and Lift Station) Department:Augusta Utilities Department Caption:Approve award of a design contract in the amount of $397,632.00 to ZEL Engineers for a wastewater connection (Force Main & Lift Station system) at Fort Gordon. Background:The Municipal Services Agreement (MSA) contract between the Augusta Richmond County and Fort Gordon was awarded September 2006. A requirement of the contract is to provide the wastewater connection from Fort Gordon to Augusta Richmond County wastewater collection system. This project design will provide this service by conveying the sewage flow to the Augusta Utilities Department (AUD) Butler Creek trunk sewer main via a pump station and force main. AUD will receive sewage from Fort Gordon through approximately 24,000 feet of properly sized sewage force main that will operate under low-head conditions during most operations. The proposed route will travel through firebreaks, across Highway 1, and then follow Spirit Creek to minimize environmental impacts along the route. The force main will be connected to the existing Fort Gordon collection system through a lift station that will be designed to operate both as a siphon station and as a normal lift station. The lift station will be designed to accommodate normal flows and to store high flows in order to meet the variable flow conditions currently exhibited on Fort Gordon. This proposal includes separate bid packages for the force main and lift station. Analysis:AUD evaluated ZEL Engineers proposal for engineering services to design the Fort Gordon wastewater connection (Force main/Lift Station). This proposal is considered fair and reasonable to accomplish the project. Financial Impact:The design proposal submitted for this project was $397,632.00. These funds are available from the following accounts: 507043420-5212115 Alternatives:1. Rejection of this award would delay the design and the subsequent construction of the wastewater connection ( Force Main and Lift Station) delaying revenue for the Augusta Richmond County. 2. Award the design contract to ZEL Engineers Recommendation:Recommend award of the design contract to ZEL Engineers in the amount of $ 397,632.00. Funds are Available in the Following Accounts: $397,632.00 from account 507043420-5212115 Cover Memo Item # 14 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 14 Attachment number 1 Page 1 of 7 Item # 14 Attachment number 1 Page 2 of 7 Item # 14 Attachment number 1 Page 3 of 7 Item # 14 Attachment number 1 Page 4 of 7 Item # 14 Attachment number 1 Page 5 of 7 Item # 14 Attachment number 1 Page 6 of 7 Item # 14 Engineering and Preliminary Construction Schedule Fort Gordon Pump Station & Siphon Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Regulatory Combined 4 Preliminary Engineering Combined 4 Pump Station 3 Pipeline 3 Pump Station 3 Pipeline 3 Pump Station 10 Pipeline 12 Engineering During Construction Services Contract #Service Category Design Bid Assistance Services 2008 2009 2010Time (Months) Municipal Engineering Water Plants – Distribution Wastewater Plants – Collection Investigations – Planning Studies Recreational Facilities Industrial Parks – Roadways Civil – Structural – Mechanical Electrical & Instrumentation Joseph J. Tankersley, P. E. Jorge E. Jiménez, P. E. Charles D. Drown, P. E. Stacey W. Gordon, P. E. Frank W. Byne, P. E. Kenneth M. Wardenski, EIT, MCSE Founded 1946 Zimmerman, Evans and Leopold, inc. (706) 724-5627 – FAX (706) 724-5789 435 Telfair Street Augusta, Ga. 30901-2494 Item # 14 Attachment number 2 Page 1 of 1 Item # 14 Engineering Services Committee Meeting 10/27/2008 1:15 PM Lover's Lane Evacuation Route Contract Award/Change Number One Department:Abie L. Ladson, PE, Director Caption: Approve Change Number One in the amount of $348,950.00 with funding of $348,950.00 From SPLOST Phase III Recapture for project construction. Also approve award of construction contract to Mabus Brothers Construction Co., Inc. The amount of $348,950.00 for the Lover’s Lane Evacuation Route project CPB #323-041110-207823001, subject to receipt of signed contracts and proper bonds as requested by the Engineering Department. Background:The Lover’s Lane Evacuation Route is a project that was initiated by Augusta-Richmond County and Georgia Department of Transportation (GDOT). The purpose of this project was to provide emergency access to motorist located in the area of the Columbia Nitrogen Industrial District in the case one or more industries located along Columbia Nitrogen Rd. has a major plant accident. Motorist would be able to access Lover’s Lane Evacuation Route from both the east and west side of I-520. GDOT has agreed to fund all or portions of construction for this project, provided that Augusta-Richmond County produces the Engineering/Design plans and Land Acquisition. Analysis:Bids were received on August 28, 2008 with MABUS Brothers Construction, Inc. being the low bidder. Bids results are as follow: CONTRACTORS BID 1. Mabus Brothers Const., Co. 348,950.00 2. Construction Perfected, Inc. $349,775.56 3. Beams Construction Co., Inc. $357,332.36 4. Reeves Construction Co., Inc. $368,543.00 5. Blair Construction, Inc. $487,791.15 Its is the Engineering Department recommendation to award this project to the low bidder, Mabus Brothers Construction Co., Inc. subject to receipt of proper bonds. Financial Impact:Funds will become available in the construction budget upon Commission approval from account number 323-041110-6011110/296823333-6011110. Alternatives:1) Approve change number one in the amount of $348,950.00 with fundings of $348,950.00 from SPLOST Phase III Recapture for project construction. Also approve award of construction contract to Mabus Brothers Construction Co., Inc. in the amount of $348,950.00 for the Lover’s Lane Evacuation Route Project CPB #323-041110-207823001, subject to receipt of signed contracts and proper bonds as requested by the Engineering Department . 2) Do not approve and eliminate project. Recommendation:Approve Alternative Number One. Cover Memo Item # 15 Funds are Available in the Following Accounts: 323-041110-6011110 /296823333-6011110 REVIEWED AND APPROVED BY: Finance. Procurement. Law. Administrator. Cover Memo Item # 15 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET LOVER'S LANE EVACUATION ROUTE CHANGE NUMBER ONE Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#323-041110-207823001. This project proposes to provide emergency access to motorist located in the Columbia Nitrogen Industrial District. Motorist Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Special 1% Sales Tax, Phase III Recapture $6,400 Special 1% Sales Tax, Phase III Recapture $348,950 $355,350 Section 3: The following amounts are appropriated for the project: By Basin By District Raes Creek $355,350 Raes Creek $355,350 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#323-041110-207823001 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following would be able to access Lover's Lane Evacuation route from both the east and west side of I-520. Honorable Deke Copenhaver, Mayor DO NOT PROCESS THIS DOCUMENT. (once approved by the Commission Engineering will send the original document(s) for execution to the Clerk of Commission Office. For questions please contact Engineering at ext 5070. Attachment number 1 Page 1 of 2 Item # 15 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET LOVER'S LANE EVACUATION ROUTE CHANGE NUMBER ONE CPB#323-041110-207823001 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB SPLOST PHASE III RECAPTURE 323-04-296823333 ($355,350)($355,350) TOTAL SOURCES:($355,350) $0 ($355,350) USE OF FUNDS RIGHT OF WAY 323-04-1110-5411120-207823001 $6,400 $0 $6,400 CONSTRUCTION 323-04-1110-5414710-207823001 $348,950 $0 $348,950 TOTAL USES:$355,350 $0 $355,350 Attachment number 1 Page 2 of 2 Item # 15 Attachment number 2 Page 1 of 1 Item # 15 Attachment number 3 Page 1 of 1 Item # 15 Attachment number 4 Page 1 of 1 Item # 15 PK !·›Q•š ‰ Î [Content_Types].xml ¢Ê ( ¬UÉNÃ0 ½#ñ ‘¯¨qá€ jÊ å •€ 0ö´±êØ–gZÚ¿g’ÐŠ¢ Ñ¦—DYü¶yqFw«ÊeKHhƒ/Äe> x Œõ³B¼¿= nD†¤¼Q.x(Ä PÜ”Á €*—Çd™1¸B“ "J.\o P7Úìòoq»†ÀüXª æ•xûš | ø‰Ý¥cûAè àð 6 G½zO dó# ÿÿ PK ! ^¾e ß ¾ _rels/.rels ¢º ( ¬’ÏNÃ0 ÆïH¼C”ûên „ÐÒ]&¤Ý * ` ÷ Ì xl/_rels/workbook.xml.rels ¢ ( ¼“OKÄ0 Åï‚ß!ÌÝ¦-ºˆlº EØ«® ¤Ó¦l›”Ìø§ßÞP±ua©—âqÞ ÷~<2 ,s /% ‹ ¦Ä÷ctk ¬nÜÜÌ$-5r»& Y °|á /æfU ÚxpÓ‡¥qþ‰—'7X| ÿÿ PK !' 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Background:The City has been unable to reach an agreement with property owners. In order to proceed and avoid further delays, it is necessary to condemn a portion of subject property. The required property consists of 33,578 square feet of permanent easement and 24,274 square feet of temporary easement. The appraised value of the easements is $9,609.00. Analysis:Condemnation is necessary in order to acquire the easements. Financial Impact:The necessary costs will be covered by the project budget. Alternatives:Deny condemnation. Recommendation:Approve condemnation. Funds are Available in the Following Accounts: 60107 Butler Creek Upgrade East 511043420-5411120/80360107-5411120 REVIEWED AND APPROVED BY: Law. Administrator. Clerk of Commission Cover Memo Item # 16 Engineering Services Committee Meeting 10/27/2008 1:15 PM Proposal from Heery International, Inc. to Perform Space Planning and Programming Services for Municipal Building Renovations Department:Public Services Department - Facilities Management Division Caption:Approve proposal from Heery International, Inc. for Programming Verification and Space Planning Services for the renovations to the Augusta-Richmond County Municipal Building. Background:When the Augusta-Richmond County Judicial Center is completed in December 2010, the courts and their supporting functions will move from the Municipal Building to the new facility. This will leave at least half of the existing Municipal Building vacant. The goal of this effort is to plan the consolidation of many of the administrative offices that are currently in leased spaces in various locations throughout Augusta, and provide some future growth capacity, within the Municipal Building, for the next 10-15 years. Analysis:The completion of the new Judicial Center will enable roughly half of Augusta’s Municipal Building to be vacated. This will facilitate a major consolidation of Augusta’s operations which now occupy leased buildings throughout the city. It will also enable the first major remodeling of the Municipal Building’s interior, since its construction approximately a half- century ago. The proposed services will include interviews with department managers, a definition of their present and future facility needs and development of a Building Program of Requirements. This Program will enable the production of concept plans and conceptual cost estimates. It will also form the basis from which an architect can be hired to provide the final design and construction documents. Financial Impact:The proposal amount is $52,000.00. Alternatives:1. Approve proposal from Heery International, Inc. for Programming Verification and Space Planning Services for the renovations to the Augusta-Richmond County Municipal Building. 2. Do nothing at this time. Recommendation:#1. Approve proposal from Heery International, Inc. for Programming Verification and Space Planning Services for the renovations to the Augusta-Richmond County Municipal Building. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT: 323-04-6211/296050050Cover Memo Item # 17 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 17 Attachment number 1 Page 1 of 4 Item # 17 Attachment number 1 Page 2 of 4 Item # 17 Attachment number 1 Page 3 of 4 Item # 17 Attachment number 1 Page 4 of 4 Item # 17 Engineering Services Committee Meeting 10/27/2008 1:15 PM Regional Flood Control Feasibility Study Department:Abie L. Ladson, PE , Engineering Caption:Approve Capital Project Budget Change Number Five (CPB 323-04- 299823999) for the Augusta County Regional Flood Control Feasibility Study in the amount of $200,000 to be funded from SPLOST Phase III Recapture as requested by the Engineering Department. Background:On November 3, 1999 the Commission authorized execution of an agreement with the US Army Corps’ of Engineers to perform a Flood Control Feasibility Study for the Rocky Creek, AugustaCanal, PhinizySwamp and Raes Creek Drainage Basins. Analysis:The Phase I report that includes Rocky Creek and Augusta Canal Basin is completed and will soon be distributed for public review. Phase 2 will focus on additional work to be performed for the Raes Creek Basin. Completion of the Phase 2 work will increase the total study estimated cost by $400,000 with the city’s share being $200,000. Financial Impact:Funds in the amount of $200,000 are available in account #323041110- 296823333 to cover the County’s share of the additional funds needed to complete the study. Alternatives:1)Approve Capital Project Budget Change Number Five (CPB323-041110- 299823999) for the Augusta County Regional Flood Control Feasibility Study in the amount of $200,000 to be funded from SPLOST Phase III Recapture. 2) Do not approve and deny completion of the study for the Raes Creek Basin. Recommendation:Approve Alternative one. Funds are Available in the Following Accounts: 323-041110-6011110/296823333-6011110 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 18 Cover Memo Item # 18 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER THREE Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#323-04-299823999. This change authorizes additional funds of $55, 000 to provide surveying support requested by Corps of Engineers for the flood Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Rocky Creek Tributary No 1, Ph 1 $355,393 Special 1% Sales Tax, Phase III (Suburban)$861,116 Special 1% Sales Tax, Phase III(Urban)421,140 Special 1% Sales Tax, Phase III Recapture 252,352 Special 1% Sales Tax, Phase I Recapture 19,500 Special 1% Sales Tax, Phase III Recapture $55,000 $1,964,501 Section 3: The following amounts are appropriated for the project: By Basin By District Rocky Creek $355,393 Raes Creek $620,852 Phinizy $512,116 Augusta Canal $476,140 $1,964,501 $1,964,501 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#323-04-299823999 Honorable Deke Copenhaver, Mayor BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following control study. This additional amount will be funded by SPLOST PHASE III Recapture 1 of 8 June 18, 2007 Attachment number 1 Page 1 of 8 Item # 18 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER THREE CPB#323-04-299823999 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB ROCKY CREEK TRIBUTARY NO 1 321-04-1110/288821561 ($355,393)($355,393) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000 ($861,116)($861,116) SPECIAL 1% SALES TAX, PHASE III 327-04-1110-0000000 ($421,140)($421,140) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-6011110-296823333 ($252,352) ($55,000) ($307,352) SPECIAL 1% SALES TAX, PHASE III 321-04-1110-6011110-288821333 ($19,500)($19,500) TOTAL SOURCES:($1,909,501) ($55,000) ($1,964,501) USE OF FUNDS ENGINEERING 323-04-1110-5212115-299823999 $1,890,001 $55,000 $1,945,001 ENGINEERING 321-04-1110-5212115-205821999 $19,500 $19,500 TOTAL USES:$1,909,501 $55,000 $1,964,501 2 of 8 June 18, 2007 Attachment number 1 Page 2 of 8 Item # 18 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FOUR Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#323-04-299823999. This change authorizes additional funds of $250, 000 to provide surveying support requested by Corps of Engineers for the flood Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Rocky Creek Tributary No 1, Ph 1 $355,393 Special 1% Sales Tax, Phase III (Suburban)$861,116 Special 1% Sales Tax, Phase III(Urban)421,140 Special 1% Sales Tax, Phase III Recapture 252,352 Special 1% Sales Tax, Phase I Recapture 19,500 Special 1% Sales Tax, Phase III Recapture $55,000 Special 1% Sales Tax, Phase III Recapture $250,000 $2,214,501 Section 3: The following amounts are appropriated for the project: By Basin By District Rocky Creek $355,393 Raes Creek $870,852 Phinizy $512,116 Augusta Canal $476,140 $2,214,501 $2,214,501 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#323-04-299823999 Honorable Deke Copenhaver, Mayor BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following control study. This additional amount will be funded by SPLOST PHASE III Recapture 3 of 8 November 6, 2007 Attachment number 1 Page 3 of 8 Item # 18 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FOUR CPB#323-04-299823999 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB ROCKY CREEK TRIBUTARY NO 1 321-04-1110/288821561 ($355,393)($355,393) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000 ($861,116)($861,116) SPECIAL 1% SALES TAX, PHASE III 327-04-1110-0000000 ($421,140)($421,140) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-6011110-296823333 ($307,352) ($250,000) ($557,352) SPECIAL 1% SALES TAX, PHASE III 321-04-1110-6011110-288821333 ($19,500)($19,500) TOTAL SOURCES:($1,964,501) ($250,000) ($2,214,501) USE OF FUNDS ENGINEERING 323-04-1110-5212115-299823999 $1,945,001 $250,000 $2,195,001 ENGINEERING 321-04-1110-5212115-205821999 $19,500 $19,500 TOTAL USES:$1,964,501 $250,000 $2,214,501 4 of 8 November 6, 2007 Attachment number 1 Page 4 of 8 Item # 18 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FIVE Capital Project Budget is hereby authorized: Section 1: This project is authorized to CPB#323-04-299823999. This change authorizes additional funds of $200, 000 to provide surveying support requested by Corps of Engineers for the flood Section 2: The following revenues are anticipated to be available to the Consolidated Government to complete the project. Rocky Creek Tributary No 1, Ph 1 $355,393 Special 1% Sales Tax, Phase III (Suburban)$861,116 Special 1% Sales Tax, Phase III(Urban)421,140 Special 1% Sales Tax, Phase III Recapture 252,352 Special 1% Sales Tax, Phase I Recapture 19,500 Special 1% Sales Tax, Phase III Recapture $55,000 Special 1% Sales Tax, Phase III Recapture $250,000 Special 1% Sales Tax, Phase III Recapture $200,000 $2,414,501 Section 3: The following amounts are appropriated for the project: By Basin By District Rocky Creek $355,393 Raes Creek $870,852 Phinizy $512,116 Augusta Canal $476,140 $2,414,501 $2,414,501 Section 4: Copies of this Capital Project Budget shall be made available to the Comptroller for direction in carrying out this project. Adopted this ____________________ day of ______________________. Approved ____________________________________________________________ Original-Commission Council Office Copy-Engineering Department Copy-Finance Department Copy-Procurement Department CPB#323-041110-299823999 BE IT ORDAINED by the Commission-Council of Augusta-Richmond County, Georgia that the following control study. This additional amount will be funded by SPLOST PHASE III Recapture Honorable Deke Copenhaver, Mayor Please do not process this document. Once approved by Commission, original will be sent to the Clerk of Commission for execution. For information reference this note contact Shelette @ ext 5070. Thanks 5 of 8 September 17, 2008 Attachment number 1 Page 5 of 8 Item # 18 Augusta-Richmond County, Georgia CAPITAL PROJECT BUDGET REGIONAL FLOOD CONTROL FEASIBILITY STUDY CHANGE NUMBER FIVE CPB#323-041110-299823999 CPB AMOUNT CPB NEW SOURCE OF FUNDS CPB CHANGE CPB ROCKY CREEK TRIBUTARY NO 1 321-04-1110/288821561 ($355,393)($355,393) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-0000000 ($861,116)($861,116) SPECIAL 1% SALES TAX, PHASE III 327-04-1110-0000000 ($421,140)($421,140) SPECIAL 1% SALES TAX, PHASE III 323-04-1110-6011110-296823333 ($557,352) ($200,000) ($757,352) SPECIAL 1% SALES TAX, PHASE III 321-04-1110-6011110-288821333 ($19,500)($19,500) TOTAL SOURCES:($2,214,501) ($200,000) ($2,414,501) USE OF FUNDS ENGINEERING 323-04-1110-5212115-299823999 $2,195,001 $200,000 $2,395,001 ENGINEERING 321-04-1110-5212115-205821999 $19,500 $19,500 TOTAL USES:$2,214,501 $200,000 $2,414,501 6 of 8 September 17, 2008 Attachment number 1 Page 6 of 8 Item # 18 7 of 8 September 17, 2008 Attachment number 1 Page 7 of 8 Item # 18 8 of 8 September 17, 2008 Attachment number 1 Page 8 of 8 Item # 18 Engineering Services Committee Meeting 10/27/2008 1:15 PM Right-of-Way Gary E. and Janet W. Ergle Alexander Drive Project Department:Attorney Caption:Motion to approve an Option for Right-of-Way between Gary E. Ergle and Janet W. Ergle, as owners, and Augusta, Georgia, as optionee, in connection with the Alexander Drive Project, consisting of 0.037 acre (1,632.09 square feet) in fee and 0.046 acre (2,021.48 square feet) of permanent construction & maintenance easement and one temporary driveway easement for the property located at 2001 Glennfield Lane, for a purchase price of $47,500.00. Background:The property owner has agreed to convey the right-of-way to Augusta, Georgia for the Alexander Drive Project. Analysis:The purchase of the referenced property is necessary for the project. Financial Impact:The costs necessary for this purchase are within the project budget. Alternatives:Deny the motion to approve the purchase. Recommendation:Approve the motion to purchase the referenced property. Funds are Available in the Following Accounts: 323041110-5411120/296823215–5411120 REVIEWED AND APPROVED BY: Law. Administrator. Clerk of Commission Cover Memo Item # 19 Attachment number 1 Page 1 of 2 Item # 19 Attachment number 1 Page 2 of 2 Item # 19 Engineering Services Committee Meeting 10/27/2008 1:15 PM The Orchard Section I Department:Engineering-Abie L. Ladson, P.E., Director Caption:Approve the deed of dedication, maintenance agreement and road resolutions submitted by the Engineering Department for the Orchard Subdivision, Section I. Background:The final plat was approved by the Commission on September 18, 2007 . The subdivision design and plat, including the storm drain system, have been reviewed and accepted by our engineering staff and the construction has been reviewed by our inspectors. Analysis:This section meets all codes, ordinances and standards. There are no wetlands or 100-year flood plain boundaries involved in this section. Financial Impact:By accepting these roads into the County system, all future maintenance and associated costs will be borne by Augusta, Georgia. Alternatives:1. Approve the deed of dedication, maintenance agreement and road resolutions submitted by the Engineering Department for The Orchard Subdivision, Section I. 2. Do not approve and risk litigation. Recommendation:Approve Alternative Number One. Funds are Available in the Following Accounts: Not required at this time. REVIEWED AND APPROVED BY: Finance. Law. Administrator. Clerk of Commission Cover Memo Item # 20 Attachment number 1 Page 1 of 1 Item # 20 Attachment number 2 Page 1 of 1 Item # 20 Attachment number 3 Page 1 of 3 Item # 20 Attachment number 3 Page 2 of 3 Item # 20 Attachment number 3 Page 3 of 3 Item # 20 Attachment number 4 Page 1 of 2 Item # 20 Attachment number 4 Page 2 of 2 Item # 20 Attachment number 5 Page 1 of 4 Item # 20 Attachment number 5 Page 2 of 4 Item # 20 Attachment number 5 Page 3 of 4 Item # 20 Attachment number 5 Page 4 of 4 Item # 20 Engineering Services Committee Meeting 10/27/2008 1:15 PM Vehicle Maintenance Contract Department:Clerk of Commission Caption:Discuss the City's vehicle maintenance contract. (Requested by Commissioner Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 21