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Home My WebLink About2008-10-13-Meeting Agendawww.augustaga.gov Engineering Services Committee Meeting Committee Room- 10/13/2008- 12:45 PM ENGINEERING SERVICES 1. Motion to approve a request to approve Amendment No. 1 to Turner & Associates’ Architectural Contract for the New Judicial Center. Attachments 2. Motion to approve Amendments 1 and 2 to contract with Turner Associates Architects & Planners, Inc. for the Judicial Center. Attachments 3. Approve award of construction in the amount of $447,856.21 to Mabus Brothers for the Brown Rd. Sanitary Sewer System Improvement project. Bid item # 08-166. Attachments 4. Authorize award and execution of a contract with Hagler Systems to provide Mechanical Equipment Integrator Services for the Goodrich St. Raw Water Pumping Station Improvements in the amount of $410,809. Attachments 5. Authorize award of bid for the Nixon Rd. Water Main Improvements (Bid Item #08-146) to the lowest responsive bidder Quality Storm Water Solutions, LLC in the amount of $139,610.50. Attachments 6. Approve the awarding of low bid in the amount of $96,295 to Graybar Electric supply for street light poles and fixtures for replacements/ repairs in the Augusta Richmond County urban areas for a period of one year. Effective upon date of adoption of this item. The funds are available in the Street Lighting Budget Account 2760416105414410. Attachments 7. Motion to request that Georgia Department of Transportation add Tobacco Road between Deans Bridge Road (SR 4) and Mike Padgett Highway (SR 56) to the list of approved truck routes in Richmond County. (Requested by Commissioner Smith) Attachments 8. Discuss the City's vehicle maintenance contract. (Requested by Commissioner Smith) Attachments Engineering Services Committee Meeting 10/13/2008 12:45 PM AMENDMENT TO ARCHITECT’S CONTRACT FOR NEW JUDICIAL CENTER Department:Public Services Department - Facilities Management Division Caption:Motion to approve a request to approve Amendment No. 1 to Turner & Associates’ Architectural Contract for the New Judicial Center. Background:The architectural contract for design of the new Judicial Center was negotiated and executed without the additional services of furniture, fixtures and equipment (FF&E) and audio-visual (A/V) design included. The project design has now advanced to the point that these services are needed in order to keep the project moving forward in an efficient manner. Waiting until after the design is nearly complete has the potential to delay the project and increase change orders. The Judicial Center Selection Committee’s choice of this Architect was based in part on the experience and body of justice work produced by the design team, and the interior design expertise they bring to the project is substantial. Including this work within their scope of responsibility is in the best interest of the project. It is recommended that approval be given to the attached proposal, and that the architect’s contract be amended accordingly. Analysis:The project’s FF&E design is needed in order to plan power, data and lighting systems so that their locations can be properly coordinated by the design engineers. In addition, selection and specification of audio-visual equipment is needed for courtrooms and other locations within the new Judicial Center. Financial Impact:The amount of additional architectural fees is $160,820. The overall architectural fee will increase from $4,151,300 to $4,312,120. The architect’s reimbursable expenses allowance will increase from $350,000 to $366,082. Alternatives:1. Approve Amendment No. 1 to Turner & Associates’ Architectural Contract for the New Judicial Center. 2. Hire alternative firm to design FF&E and A/V components of the project. Recommendation:#1. Approve Amendment No. 1 to Turner & Associates’ Architectural Contract for the New Judicial Center. Funds are Available in the Following Accounts: FUNDS ARE AVAILABLE IN ACCOUNT #324-05-1120/201150500Cover Memo Item # 1 REVIEWED AND APPROVED BY: Finance. Law. Administrator. Cover Memo Item # 1 Attachment number 1 Page 1 of 22 Item # 1 Attachment number 1 Page 2 of 22 Item # 1 Attachment number 1 Page 3 of 22 Item # 1 Attachment number 1 Page 4 of 22 Item # 1 Attachment number 1 Page 5 of 22 Item # 1 Attachment number 1 Page 6 of 22 Item # 1 Attachment number 1 Page 7 of 22 Item # 1 Attachment number 1 Page 8 of 22 Item # 1 Attachment number 1 Page 9 of 22 Item # 1 Attachment number 1 Page 10 of 22 Item # 1 Attachment number 1 Page 11 of 22 Item # 1 Attachment number 1 Page 12 of 22 Item # 1 Attachment number 1 Page 13 of 22 Item # 1 Attachment number 1 Page 14 of 22 Item # 1 Attachment number 1 Page 15 of 22 Item # 1 Attachment number 1 Page 16 of 22 Item # 1 Attachment number 1 Page 17 of 22 Item # 1 Attachment number 1 Page 18 of 22 Item # 1 Attachment number 1 Page 19 of 22 Item # 1 Attachment number 1 Page 20 of 22 Item # 1 Attachment number 1 Page 21 of 22 Item # 1 Attachment number 1 Page 22 of 22 Item # 1 Attachment number 2 Page 1 of 10 Item # 1 Attachment number 2 Page 2 of 10 Item # 1 Attachment number 2 Page 3 of 10 Item # 1 Attachment number 2 Page 4 of 10 Item # 1 Attachment number 2 Page 5 of 10 Item # 1 Attachment number 2 Page 6 of 10 Item # 1 Attachment number 2 Page 7 of 10 Item # 1 Attachment number 2 Page 8 of 10 Item # 1 Attachment number 2 Page 9 of 10 Item # 1 Attachment number 2 Page 10 of 10 Item # 1 Attachment number 3 Page 1 of 8 Item # 1 Attachment number 3 Page 2 of 8 Item # 1 Attachment number 3 Page 3 of 8 Item # 1 Attachment number 3 Page 4 of 8 Item # 1 Attachment number 3 Page 5 of 8 Item # 1 Attachment number 3 Page 6 of 8 Item # 1 Attachment number 3 Page 7 of 8 Item # 1 Attachment number 3 Page 8 of 8 Item # 1 Engineering Services Committee Meeting 10/13/2008 12:45 PM Amendments to Professional Service Agreement for Judicial Center Department:Administrator Caption:Motion to approve Amendments 1 and 2 to contract with Turner Associates Architects & Planners, Inc. for the Judicial Center. Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Administrator. Clerk of Commission Cover Memo Item # 2 Attachment number 1 Page 1 of 5 Item # 2 Attachment number 1 Page 2 of 5 Item # 2 Attachment number 1 Page 3 of 5 Item # 2 Attachment number 1 Page 4 of 5 Item # 2 Attachment number 1 Page 5 of 5 Item # 2 Attachment number 2 Page 1 of 5 Item # 2 Attachment number 2 Page 2 of 5 Item # 2 Attachment number 2 Page 3 of 5 Item # 2 Attachment number 2 Page 4 of 5 Item # 2 Attachment number 2 Page 5 of 5 Item # 2 Engineering Services Committee Meeting 10/13/2008 12:45 PM Award construction contract for Augusta Utilities Department renewal & extension project 80700040 - Brown Rd. Sanitary Sewer System Improvement. Department:Augusta Utilities Department Caption:Approve award of construction in the amount of $447,856.21 to Mabus Brothers for the Brown Rd. Sanitary Sewer System Improvement project. Bid item # 08-166. Background:The Brown Rd. Sanitary Sewer System Improvement project is located in the vicinity of Brown Rd. in Augusta Richmond County, Georgia. The project will provide a offsite sewer main to supply sewer service to a new Richmond Board of Education School (RCBOE), as well the other properties in that area. The project scope includes approximately 9,000 linear feet of both 10” and 12” sewer main that will serve the school and the surrounding area. The sewer main will be constructed by connecting to the existing sanitary sewer manhole installed for the RCBOE’s new school and extending the line to the Spirit Creek Sanitary Sewer Trunk line. Analysis:Mabus Brothers submitted an acceptable bid package and was the lowest responsive bidder. The staff of the Augusta Utilities Department met with the design engineering firm, Zimmerman, Evans, and Leopold, Inc.(ZEL) and the City Attorney's office to evaluate the bids. The lowest bidder, Coffman Grading Company was declared unresponsive due to not having an utilities contractor license when the bids were submitted. Financial Impact:The bid amount submitted for this project was $447,856.21. These funds are available from the following account: 507043420-5425210 / 80700040- 5425210. Alternatives:Reject all bids, which would delay the project and the construction of the sewer system for the new school and the surrounding area of Brown Rd. 2. Award the contract to Mabus Brothers for construction of the new sewer system improvements project. Recommendation:It is recommended to award the construction contract to Mabus Brothers in the amount of $447,856.21 Funds are Available in the Following Accounts: $447,856.21 from account 507043420-5425210 / 80700040-5425210 Cover Memo Item # 3 REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 3 COFFMAN GRADING MABUS BROTHERS BLAIR CONSTRUCTION CONSTRUCTION PERFECTED Bids Received: September 9, 2008 at 3:00 P.M., Project 0706:00 CUMMING, GA AUGUSTA, GA EVANS, GA NORTH AUGUSTA, S.C. Item Description Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount WATER MAIN S-1B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 0’ to 6’, including Type II (No. 57 stone) bedding material 3182 LF 20.00$ 63,640.00$ 20.54$ 65,358.28$ 16.30$ 51,866.60$ 24.40$ 77,640.80$ S-2B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 6’ to 8', including Type II (No.57 stone) bedding material 1208 LF 22.50$ 27,180.00$ 22.52$ 27,204.16$ 16.95$ 20,475.60$ 26.50$ 32,012.00$ S-3B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 8’ to10’, including Type II (No.57 stone) bedding material 1444 LF 25.00$ 36,100.00$ 24.52$ 35,406.88$ 18.50$ 26,714.00$ 28.60$ 41,298.40$ S-4B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 10’ to12’, including Type II (No. 57 stone) bedding material 477 LF 27.50$ 13,117.50$ 26.52$ 12,650.04$ 20.84$ 9,940.68$ 30.70$ 14,643.90$ S-5B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 12' to 14’, including Type II (No. 57 stone) bedding material 475 LF 30.00$ 14,250.00$ 28.52$ 13,547.00$ 24.06$ 11,428.50$ 32.80$ 15,580.00$ S-6B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 14’ to 16’, including Type II (No. 57 stone) bedding material 60 LF 32.50$ 1,950.00$ 30.52$ 1,831.20$ 26.48$ 1,588.80$ 36.00$ 2,160.00$ S-1C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 0’ to 6’, including Type II (No. 57 stone) bedding material 76 LF 22.50$ 1,710.00$ 22.80$ 1,732.80$ 18.77$ 1,426.52$ 26.80$ 2,036.80$ S-2C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 6’ to 8’, including Type II (No. 57 stone) bedding material 137 LF 25.00$ 3,425.00$ 24.80$ 3,397.60$ 19.38$ 2,655.06$ 28.89$ 3,957.93$ S-3C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 8’ to 10’, including Type II (No.57 stone) bedding material 552 LF 27.50$ 15,180.00$ 26.80$ 14,793.60$ 20.91$ 11,542.32$ 31.00$ 17,112.00$ S-4C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 10’ to 12’, including Type II (No. 57 stone) bedding material 200 LF 30.00$ 6,000.00$ 28.80$ 5,760.00$ 23.26$ 4,652.00$ 33.00$ 6,600.00$ S-5C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 12’ to 14’, including Type II (No.57 stone) bedding material 190 LF 32.50$ 6,175.00$ 30.80$ 5,852.00$ 26.48$ 5,031.20$ 35.20$ 6,688.00$ S-6C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 14’ to 16’, including Type II (No. 57 stone) bedding material 420 LF 35.00$ 14,700.00$ 32.80$ 13,776.00$ 28.90$ 12,138.00$ 38.35$ 16,107.00$ S-7C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 16’ to 18’, including Type II (No. 57 stone) bedding material 366 LF 37.50$ 13,725.00$ 34.80$ 12,736.80$ 37.52$ 13,732.32$ 54.00$ 19,764.00$ S-8C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 18’ to 20’, including Type II (No. 57 stone) bedding material 253 LF 40.00$ 10,120.00$ 36.80$ 9,310.40$ 43.12$ 10,909.36$ 54.10$ 13,687.30$ S-9B 10" diameter ductile iron sanitary sewer pipe Class 1, Depth 0' to 6', including Type II (No. 67 stone) bedding material 335 LF 37.50$ 12,562.50$ 55.31$ 18,528.85$ 58.38$ 19,557.30$ 69.41$ 23,252.35$ S-9C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 20’ to 22’, including Type II (No. 57 stone) bedding material 110 LF 42.50$ 4,675.00$ 38.80$ 4,268.00$ 43.12$ 4,743.20$ 75.10$ 8,261.00$ S-17 Brown Road Crossing-Jack & Bore 20" diameter steel casing, minimum wall thickness 0.375 inch. Carrier pipe included. 12" diameter ductile iron sanitary sewer pipe, Class 250, restrained joint. end seals 40 LF 200.00$ 8,000.00$ 376.77$ 15,070.80$ 250.00$ 10,000.00$ 355.00$ 14,200.00$ S-20A Pre-cast sanitary manhole, GA DOT STD 1011A, Type 1, Depth 0' to 6' (48" Diameter) 32 EA 1,000.00$ 32,000.00$ 1,612.00$ 51,584.00$ 2,041.06$ 65,313.92$ 1,335.00$ 42,720.00$ S-21A Additional Sanitary Manhole depth, Type 1, Class 1 (48" Dia.) 162 VF 100.00$ 16,200.00$ 154.02$ 24,951.24$ 75.90$ 12,295.80$ 128.00$ 20,736.00$ S-22A Additional Sanitary Manhole Depth, Type 1 Depth Class 2 (48" Diameter) 10 VF 125.00$ 1,250.00$ 154.02$ 1,540.20$ 85.00$ 850.00$ 130.00$ 1,300.00$ S-30 6" sanitary sewer service, complete 2 EA 500.00$ 1,000.00$ 500.00$ 1,000.00$ 778.42$ 1,556.84$ 605.00$ 1,210.00$ S-33 Tie new sanitary sewer to existing manholes, diameter varies 2 EA 500.00$ 1,000.00$ 1,400.00$ 2,800.00$ 2,570.67$ 5,141.34$ 1,050.00$ 2,100.00$ S-34 AC Water Main Crossing 2 EA 1,250.00$ 2,500.00$ 1,388.00$ 2,776.00$ 2,033.00$ 4,066.00$ 3,200.00$ 6,400.00$ S-38 Creek Crossing including rip rap, filter fabric and concrete encasement 160 LF 50.00$ 8,000.00$ 168.35$ 26,936.00$ 33.63$ 5,380.80$ 48.00$ 7,680.00$ MISCELLANEOUS M-3 Rock Excavation 10 CY 60.00$ 600.00$ 85.00$ 850.00$ 69.55$ 695.50$ 63.00$ 630.00$ M-7 Select Refill 600 CY 15.00$ 9,000.00$ 8.00$ 4,800.00$ 6.95$ 4,170.00$ 5.50$ 3,300.00$ LUMP SUM LS-1 Lump sum construction (includes but is not limited to the listing continued below) 1 LS 50,000.00$ 50,000.00$ 69,458.00$ 69,458.00$ 139,581.50$ 139,581.50$ 63,400.00$ 63,400.00$ TOTAL BASE BID 374,060.00$ . 447,919.85$ 457,453.16$ 464,477.48$ OTHER BIDDERS EAGLE UTILITY CONTRACTING, INC., BISHOP, GA. $510,891.45 I CERTIFY THAT THIS TABULATION IS A TRUE AND CORRECT COPY OF ALL BEAM'S CONTRACTING, INC. BEECH ISLAND, S.C.. $535,287.38 BIDS RECEIVED ON SEPTEMBER 9, 2008 FOR AUGUSTA RICHMOND COUNTY. _______________________________________________________________ JORGE E. JIMENEZ, P. E. BID TABULATION AUGUSTA UTILITIES DEPARTMENT BROWN ROAD SANITARY SEWER AUD PROJECT 00040 RENEWAL AND EXTENSION NO. 200606 AUGUSTA RICHMOND COUNTY, GA SREENIGNE 435 TELFAIR ST. AUGUSTA, GEORGIAPREPARED BY PHONE (706)724-5627 ZIMMERMAN, EVANS AND LEOPOLD, INC. 0706-00 BID TAB.xls Page 1 Item # 3 Item # 3 Item # 3 COFFMAN GRADING MABUS BROTHERS BLAIR CONSTRUCTION CONSTRUCTION PERFECTED Bids Received: September 9, 2008 at 3:00 P.M., Project 0706:00 CUMMING, GA AUGUSTA, GA EVANS, GA NORTH AUGUSTA, S.C. Item Description Quantity Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount WATER MAIN S-1B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 0’ to 6’, including Type II (No. 57 stone) bedding material 3182 LF 20.00$ 63,640.00$ 20.54$ 65,358.28$ 16.30$ 51,866.60$ 24.40$ 77,640.80$ S-2B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 6’ to 8', including Type II (No.57 stone) bedding material 1208 LF 22.50$ 27,180.00$ 22.52$ 27,204.16$ 16.95$ 20,475.60$ 26.50$ 32,012.00$ S-3B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 8’ to10’, including Type II (No.57 stone) bedding material 1444 LF 25.00$ 36,100.00$ 24.52$ 35,406.88$ 18.50$ 26,714.00$ 28.60$ 41,298.40$ S-4B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 10’ to12’, including Type II (No. 57 stone) bedding material 477 LF 27.50$ 13,117.50$ 26.52$ 12,650.04$ 20.84$ 9,940.68$ 30.70$ 14,643.90$ S-5B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 12' to 14’, including Type II (No. 57 stone) bedding material 475 LF 30.00$ 14,250.00$ 28.52$ 13,547.00$ 24.06$ 11,428.50$ 32.80$ 15,580.00$ S-6B 10” diameter PVC sanitary sewer pipe SDR 35, Depth 14’ to 16’, including Type II (No. 57 stone) bedding material 60 LF 32.50$ 1,950.00$ 30.52$ 1,831.20$ 26.48$ 1,588.80$ 36.00$ 2,160.00$ S-1C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 0’ to 6’, including Type II (No. 57 stone) bedding material 76 LF 22.50$ 1,710.00$ 22.80$ 1,732.80$ 18.77$ 1,426.52$ 26.80$ 2,036.80$ S-2C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 6’ to 8’, including Type II (No. 57 stone) bedding material 137 LF 25.00$ 3,425.00$ 24.80$ 3,397.60$ 19.38$ 2,655.06$ 28.89$ 3,957.93$ S-3C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 8’ to 10’, including Type II (No.57 stone) bedding material 552 LF 27.50$ 15,180.00$ 26.80$ 14,793.60$ 20.91$ 11,542.32$ 31.00$ 17,112.00$ S-4C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 10’ to 12’, including Type II (No. 57 stone) bedding material 200 LF 30.00$ 6,000.00$ 28.80$ 5,760.00$ 23.26$ 4,652.00$ 33.00$ 6,600.00$ S-5C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 12’ to 14’, including Type II (No.57 stone) bedding material 190 LF 32.50$ 6,175.00$ 30.80$ 5,852.00$ 26.48$ 5,031.20$ 35.20$ 6,688.00$ S-6C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 14’ to 16’, including Type II (No. 57 stone) bedding material 420 LF 35.00$ 14,700.00$ 32.80$ 13,776.00$ 28.90$ 12,138.00$ 38.35$ 16,107.00$ S-7C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 16’ to 18’, including Type II (No. 57 stone) bedding material 366 LF 37.50$ 13,725.00$ 34.80$ 12,736.80$ 37.52$ 13,732.32$ 54.00$ 19,764.00$ S-8C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 18’ to 20’, including Type II (No. 57 stone) bedding material 253 LF 40.00$ 10,120.00$ 36.80$ 9,310.40$ 43.12$ 10,909.36$ 54.10$ 13,687.30$ S-9B 10" diameter ductile iron sanitary sewer pipe Class 1, Depth 0' to 6', including Type II (No. 67 stone) bedding material 335 LF 37.50$ 12,562.50$ 55.31$ 18,528.85$ 58.38$ 19,557.30$ 69.41$ 23,252.35$ S-9C 12” diameter PVC sanitary sewer pipe SDR 35, Depth 20’ to 22’, including Type II (No. 57 stone) bedding material 110 LF 42.50$ 4,675.00$ 38.80$ 4,268.00$ 43.12$ 4,743.20$ 75.10$ 8,261.00$ S-17 Brown Road Crossing-Jack & Bore 20" diameter steel casing, minimum wall thickness 0.375 inch. Carrier pipe included. 12" diameter ductile iron sanitary sewer pipe, Class 250, restrained joint. end seals 40 LF 200.00$ 8,000.00$ 376.77$ 15,070.80$ 250.00$ 10,000.00$ 355.00$ 14,200.00$ S-20A Pre-cast sanitary manhole, GA DOT STD 1011A, Type 1, Depth 0' to 6' (48" Diameter) 32 EA 1,000.00$ 32,000.00$ 1,612.00$ 51,584.00$ 2,041.06$ 65,313.92$ 1,335.00$ 42,720.00$ S-21A Additional Sanitary Manhole depth, Type 1, Class 1 (48" Dia.) 162 VF 100.00$ 16,200.00$ 154.02$ 24,951.24$ 75.90$ 12,295.80$ 128.00$ 20,736.00$ S-22A Additional Sanitary Manhole Depth, Type 1 Depth Class 2 (48" Diameter) 10 VF 125.00$ 1,250.00$ 154.02$ 1,540.20$ 85.00$ 850.00$ 130.00$ 1,300.00$ S-30 6" sanitary sewer service, complete 2 EA 500.00$ 1,000.00$ 500.00$ 1,000.00$ 778.42$ 1,556.84$ 605.00$ 1,210.00$ S-33 Tie new sanitary sewer to existing manholes, diameter varies 2 EA 500.00$ 1,000.00$ 1,400.00$ 2,800.00$ 2,570.67$ 5,141.34$ 1,050.00$ 2,100.00$ S-34 AC Water Main Crossing 2 EA 1,250.00$ 2,500.00$ 1,388.00$ 2,776.00$ 2,033.00$ 4,066.00$ 3,200.00$ 6,400.00$ S-38 Creek Crossing including rip rap, filter fabric and concrete encasement 160 LF 50.00$ 8,000.00$ 168.35$ 26,936.00$ 33.63$ 5,380.80$ 48.00$ 7,680.00$ MISCELLANEOUS M-3 Rock Excavation 10 CY 60.00$ 600.00$ 85.00$ 850.00$ 69.55$ 695.50$ 63.00$ 630.00$ M-7 Select Refill 600 CY 15.00$ 9,000.00$ 8.00$ 4,800.00$ 6.95$ 4,170.00$ 5.50$ 3,300.00$ LUMP SUM LS-1 Lump sum construction (includes but is not limited to the listing continued below) 1 LS 50,000.00$ 50,000.00$ 69,458.00$ 69,458.00$ 139,581.50$ 139,581.50$ 63,400.00$ 63,400.00$ TOTAL BASE BID 374,060.00$ . 447,919.85$ 457,453.16$ 464,477.48$ OTHER BIDDERS EAGLE UTILITY CONTRACTING, INC., BISHOP, GA. $510,891.45 I CERTIFY THAT THIS TABULATION IS A TRUE AND CORRECT COPY OF ALL BEAM'S CONTRACTING, INC. BEECH ISLAND, S.C.. $535,287.38 BIDS RECEIVED ON SEPTEMBER 9, 2008 FOR AUGUSTA RICHMOND COUNTY. _______________________________________________________________ JORGE E. JIMENEZ, P. E. BID TABULATION AUGUSTA UTILITIES DEPARTMENT BROWN ROAD SANITARY SEWER AUD PROJECT 00040 RENEWAL AND EXTENSION NO. 200606 AUGUSTA RICHMOND COUNTY, GA SREENIGNE 435 TELFAIR ST. AUGUSTA, GEORGIAPREPARED BY PHONE (706)724-5627 ZIMMERMAN, EVANS AND LEOPOLD, INC. 0706-00 BID TAB.xls Page 1 Item # 3 Engineering Services Committee Meeting 10/13/2008 12:45 PM Goodrich St. Raw Water Pumping Station Department:Utilities Caption:Authorize award and execution of a contract with Hagler Systems to provide Mechanical Equipment Integrator Services for the Goodrich St. Raw Water Pumping Station Improvements in the amount of $410,809. Background:The Augusta Commission recently authorized the Utilities Department to proceed with negotiations with the Mechanical Equipment Integrator firm of Hagler Systems to provide services on the Goodrich St. Raw Water Pumping Station Improvements Project. The project includes adding two large diesel driven pumps and a future electric pump at the Raw Water Pumping Station. These diesel and electric pumps will have the capability of pumping raw water from either the Augusta Canal or the Savannah River. Due to the specialized nature of the work required and the critical nature of equipment, the mechanical equipment integrator was necessary for this project. Analysis:After several scoping and negotiation sessions, the process is completed. The compensation being recommended presents a reasonable fee for the services to be provided. Financial Impact:Funds for the project are included in the 2002 Bond Issue, under account number 510043410-5425110/80110250-5425110. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the award and execution of a contract with Hagler Systems to provide Mechanical Equipment Integrator Services for the Goodrich St. Raw Water Pumping Station Improvements in the amount of $410,809. Funds are Available in the Following Accounts: 510043410-5425110 80110250-5425110. REVIEWED AND APPROVED BY: Finance. Procurement. Cover Memo Item # 4 Administrator. Clerk of Commission Cover Memo Item # 4 Attachment number 1 Page 1 of 1 Item # 4 Attachment number 2 Page 1 of 1 Item # 4 Attachment number 3 Page 1 of 1 Item # 4 Attachment number 4 Page 1 of 2 Item # 4 Attachment number 4 Page 2 of 2 Item # 4 Engineering Services Committee Meeting 10/13/2008 12:45 PM Nixon Road Water Main Improvements Department:Utilities Caption:Authorize award of bid for the Nixon Rd. Water Main Improvements (Bid Item #08-146) to the lowest responsive bidder Quality Storm Water Solutions, LLC in the amount of $139,610.50. Background:The Augusta Utilities Department has been planning an addition to the water infrastructure system called the Nixon Rd. Water Main Improvements. This project will service several areas along Nixon Rd. and Doug Barnard Parkway. The Utilities Department had construction plans and specifications prepared and the Procurement Department handled the procurement through the standard bidding process. Construction plans and specification bid packages were advertised and bids were accepted from all qualified bidders. One property owner has agreed to contribute to the cost of the construction in the amount of $16,500 in order to accelerate the schedule of construction. Analysis:The Procurement Department recently received bids on the Nixon Rd. Water Main Improvements project (Bid Item #08-146). The Utilities Department, Procurement Department, and Consulting Engineer have reviewed the information submitted and recommend the lowest responsive bidder. Listed below is the tabulation of the bids received. 1. Quality Storm Water Solutions, LLC $ 139,610.50 2. Eagle Utilities $ 145,756.10 3. Harris Trucking, Inc. $ 153,260.00 4. Blair Construction $ 173,503.60 Financial Impact:Funds for the project are included in the Renewal and Extension Fund, under account number 507043410-5425110/80800015-5425110. Alternatives:No alternatives are recommended. Recommendation:We recommend the Commission authorize the award of the Nixon Rd. Water Main Improvements (Bid Item #08-146) to the lowest responsive bidder Quality Storm Water Solutions, LLC in the amount of $139,610.50 Funds are Available in the Following Accounts: 507043410-5425110 80800015-5425110. REVIEWED AND APPROVED BY:Cover Memo Item # 5 Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 5 Item # 5 Attachment number 2 Page 1 of 1 Item # 5 Attachment number 3 Page 1 of 1 Item # 5 Engineering Services Committee Meeting 10/13/2008 12:45 PM Street Lighting Bid Award Department:Abie L. Ladson, P. E., Director Caption:Approve the awarding of low bid in the amount of $96,295 to Graybar Electric supply for street light poles and fixtures for replacements/ repairs in the Augusta Richmond County urban areas for a period of one year. Effective upon date of adoption of this item. The funds are available in the Street Lighting Budget Account 2760416105414410. Background:This is an annual bid process. Analysis:Review of Bids. Financial Impact:Adequate funds are available and expenditure of this amount will leave $3,705. which is sufficient for any emergencies that may arise before the end of the year. Graybar $96,295.00 Cameron and Barkley $111,104.52 Alternatives:1. Approve the awarding of Bid Item #08-158 in the amount of $96,295.00 to Graybar Electric Supply for street light poles and fixtures for replacements/ repairs in the Augusta Richmond County urban areas for a period of one year. This is effective upon date of adoption of this item. 2. Do not approve and deny replacement and/or repairs of street light poles and fixtures. Recommendation:Approve Alternative No. 1 Funds are Available in the Following Accounts: The funds are available in the Street Lighting Budget Account 2760416105414410. REVIEWED AND APPROVED BY: Finance. Procurement. Administrator. Clerk of Commission Cover Memo Item # 6 Attachment number 1 Page 1 of 1 Item # 6 Attachment number 2 Page 1 of 2 Item # 6 Attachment number 2 Page 2 of 2 Item # 6 Attachment number 3 Page 1 of 1 Item # 6 Engineering Services Committee Meeting 10/13/2008 12:45 PM Tobacco Road Department:Clerk of Commission Caption:Motion to request that Georgia Department of Transportation add Tobacco Road between Deans Bridge Road (SR 4) and Mike Padgett Highway (SR 56) to the list of approved truck routes in Richmond County. (Requested by Commissioner Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 7 Attachment number 1 Page 1 of 1 Item # 7 Engineering Services Committee Meeting 10/13/2008 12:45 PM Vehicle Maintenance Contract Department:Clerk of Commission Caption:Discuss the City's vehicle maintenance contract. (Requested by Commissioner Smith) Background: Analysis: Financial Impact: Alternatives: Recommendation: Funds are Available in the Following Accounts: REVIEWED AND APPROVED BY: Clerk of Commission Cover Memo Item # 8